City Council
Staff Report
From: City Attorney
Report Type: CONSENT CALENDAR
Lead Department: City Attorney
Meeting Date: June 9, 2025
Report #:2505-4618
TITLE
Approval of Contract Amendment Number 1 to Contract Number C24193066 with Origami Risk in the Amount of $3,163 for API Integration Resulting in a New Not-to-Exceed Amount of $209,473 for claims processing services. CEQA Status – Not a Project.
RECOMMENDATION
Staff recommends that City Council approve and authorize the City Manager or designee to execute Amendment No. 1 to Contract Number C24193066 with Origami Risk (Attachment A), to provide claims processing services for a term of 3 years, to increase the contract by $3,163 for a revised total contract not-to-exceed amount of $209,473.
BACKGROUND
The City Attorney's Office is responsible for processing and investigating all claims and handling litigation brought against or by the City. After assessing the Office's needs through interviews of key personnel, the City Attorney’s Office conferred with surrounding jurisdictions, researched the market and various systems online, and received demonstrations of system capabilities from several potential vendors and settled on Origami Risk as the replacement system to Cycom Data Systems. Origami Risk (“Origami”) connects data, automates workflows, provides access to analytics and insights, and improves collaboration and communication. Origami is a privately held company led and wholly owned by an experienced management team. Council approved the Origami contract in the amount of $206,310 on December 16, 20241. While building out the system, it was discovered that having the capability for claims to upload into the Origami system in real time would be the most efficient and show the most accurate data for reporting and investigating purposes.
This amendment will add $3,163 to the Origami Risk contract for the added functionality of API Access which will allow claims against the City to automatically update into the Origami Risk 1 City Council ,December 16, 2024, Agenda Item 17, Staff Report 2411-3837 https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=fa1f2b20-bd3c-4af2-90c4-6011425999bf
system. This amendment will continue the existing term of the contract which expires December 16, 2027.
FISCAL/RESOURCE IMPACT
This amendment adds $3,163 to the contract. The funding for the amendment can be absorbed in the City Attorney’s budget.
STAKEHOLDER ENGAGEMENT
The services were coordinated with internal stakeholders and the service provider.
ENVIRONMENTAL REVIEW
The approval of this contract is exempt from review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15061(c)(3) because it can be seen that there is no possibility that the activity in question may have a significant effect on the environment.
ATTACHMENTS
Attachment A: Origami Risk, C24193066, Amendment No. 1
APPROVED BY:
Molly Stump, City Attorney