ATTACHMENT A
Semiannual Update on the Status of Capital Improvement Program Projects
Capital Improvement Fund CIP Projects
• Buildings and Facili�es Projects
• Parks and Open Space Projects
• Streets and Sidewalks Projects
• Traffic and Transporta�on Projects
Enterprise Fund CIP Projects
• Airport Projects
• Electric Projects
• Fiber Op�cs Projects
• Gas Projects
• Stormwater Management Projects
• Wastewater Collec�on Projects
• Wastewater Treatment Projects
• Water Projects
List of Completed Project
Buildings and Facilities Projects Status as of December 2024 Buildings and Facilities Projects – Page 1 of 13
One‐Time Projects
Animal Shelter
Renovation
(PE‐19002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $2,921,108 $6,181,882 Public Works Design Fall 2027 Project Status: A new five‐year agreement with Pets in Need (PIN) was approved by Council in March 2024.
Discussions with PIN and City staff regarding capital projects started in late 2024, with a scope of work to be finalized with PIN in early 2025. Tentative schedule shows design complete by summer 2026 and for construction to start afterwards.
Baylands
Boardwalk
Piling Repair
(PE‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $182,854 $1,140,076 Public Works Completed Fall 2024 Project Status: This project repaired damage caused by aquatic borers to The Lucy Evans Baylands Interpretive Center’s boardwalk pilings. The project received permits from the San Francisco Bay Regional Water Quality Control Board, Bay Conservation and Development Commission, United States Fish and Wildlife Services, and United States Army Corps of Engineers. The project was issued to bid in April 2024 and Council approved a construction contract in June 2024. Project construction began in early September and was completed by October 2024. The project will remain open until later fall 2025 after a one‐year monitoring report is submitted to the permitting agencies.
California
Avenue Parking
District Parking
Improvements
(PF‐25000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $110,102 Public Works Design Fall 2025
Project Status: This project provides funding for parking improvements in the California Avenue parking district such as parking lot resurfacing, striping and signing; parking structure painting or staining; electrical system upgrades needed to support improved lighting security, parking, fountains and/or other systems; and replacement or rehabilitation of parking lot signs.
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $ 0 $ 137,628 Community Services Pre‐Design Summer 2025 Buildings and Facilities Projects Status as of December 2024 Buildings and Facilities Projects – Page 2 of 13
Children’s
Theater Facility
Upgrade/Repair
(AC‐28002)
Project Status: This project will upgrade and repair the Children’s Theatre Facility, including backstage work and storage areas, classrooms, performance stages, restrooms and public spaces. Phase 1 will focus on procuring a consultant to conduct a facility needs assessment and provide cost estimates.
City Facilities
Assessment and
Record Plan
Management
System
(PE‐20002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $288,961 $333,134 Public Works Completed Fall 2024 Project Status: The Kitchell Report in 2008 summarized the last City‐wide facility condition assessment. A new facility condition assessment is warranted per the City’s APWA reaccreditation requirements. All City facilities will be assessed to bring current the “catch‐up” and “keep up” costs. In addition, an electrification assessment will be included to help the City reach its sustainability goals for 2030. Council awarded the contract in April 2022. All City facilities have been assessed for the Condition and Electrification assessments. A detailed list of buildings for electrification is being analyzed to determine prioritization for replacements. The data has been updated into the City’s Infrastructure Management System to provide long range capital planning based on the results of the FCA. The Electronic Records Management System, originally included in this project, is being implemented through TE‐13004 utilizing Laserfiche as the sole repository for Public Works Engineering. The project reached completion in fall 2024.
City Hall Space
Planning
(PE‐19000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $52,615 $700,343 Public Works Design Fall 2026
Project Status: This project involves space planning to determine future workgroup space needs and programming for the City Hall office building focused on the Police Department areas that will be vacated once the new Public Safety Building is complete and the City Hall Office Tower. The city completed solicitations for a qualified architectural firm to perform the space needs assessment for the two city facilities. A contract is anticipated to be awarded in February 2025, with work to begin by spring 2025.
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $2,710,140 Police Department Design Summer 2029
Buildings and Facilities Projects Status as of December 2024 Buildings and Facilities Projects – Page 3 of 13
City Radio
Replacement
Program
(PD‐25000)
Project Status: Two‐way commercial radios are used by many Departments in the City of Palo Alto. The City operates approximately 772 radios across 9 workgroups, including Police, Fire, Office of Emergency Services (OES), Community Services Park Rangers, Public Works, Utilities, Development Center, and Information Technology. This project will be used to replace the original digital radios.
Civic Center
Electrical
Upgrade & EV
Charger
Installation
(PE‐17010)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $656,289 $2,176,935 Public Works Design Winter 2027 Project Status: This project has installed EV chargers in existing downtown garages and will replace the aging Civic Center electrical switchgear and motor control centers. EV charger construction at the Civic Center, Bryant Street garage and Webster Street garage was completed in December 2021. A contract was awarded in June 2021 for the design of the Civic Center switchgear replacement and is currently at the 90 percent design stage. Lead times on switch gear are now taking 18 months, so the project completion date has been extended. The structural analysis design of the switchgear area and its permit set will be completed in April 2025. Recent plan check comments required a redesign to accommodate fire code updates and provided some cost savings benefit.
Civic Center Fire
Life Safety
Upgrades
(PE‐18016)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $904,269 $1,117,335 Public Works Construction Winter 2026 Project Status: This project will assess, update, and replace the Civic Center fire alarm system and the emergency responder radio communication system (ERRCS). The fire life safety system is approaching the end of its useful life.
The fire alarm panel and associated equipment need an upgrade to meet current code requirements. The award of a design‐build contract was approved by Council in June 2021. Construction in the main tower areas is nearly complete.
The ground floor and the garage levels have been completed. The project completion date for the fire alarm installation has been extended to winter 2025 due to ongoing testing issues. The ERRCS study will be conducted upon the completion of the planning and design for 275 Forest Avenue.
Civic Center Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Buildings and Facilities Projects Status as of December 2024 Buildings and Facilities Projects – Page 4 of 13
Waterproofing
Study and
Repairs
(PE‐15020)
$798,460 $1,830,089 Public Works Design Fall 2026 Project Status: This project includes a condition assessment of the Civic Center Plaza deck structural system. In 2016, RDH Building Science, Inc. determined that the expansion joint on the plaza could be repaired and that replacing the waterproof coatings on the inside of the plaza perimeter planter boxes was needed. Repair of the waterproofing joint in front of City Hall was completed in winter 2023. Further study of the water intrusion into the garage was performed by a consultant in summer 2024; a design contract for repair of the planter boxes and garage water damage is expected in summer 2025.
Cubberley Gym
HVAC
Replacement
(CB‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $826,113 Public Works Pre‐Design Spring 2026
Project Status: The existing heating system in Cubberley Gyms A & B is original to the building, which was constructed in the mid‐1950s. The system is currently not functioning because multiple leaks have developed in the steel hot water piping, which is in the walls and under the floor. These leaks contributed (in addition to a domestic water main supply leak) to significant water damage in the walls, floors, and crawl spaces of the gyms. Asbestos and mold were remediated from the under‐floor crawl space. All the old heating units and piping were removed from the ceilings in both gyms. The next step is to hire a consultant to create design drawings for a new heating system. This project has been put on hold due to the City’s pending purchase of the remaining Cubberley buildings and then ultimately rebuilding a new Cubberley Community Center.
Fire Station 4
Replacement
(PE‐18004)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,860,907 $ 15,434,655 Public Works Design Winter 2026 Project Status: This project will replace Fire Station #4 at the corner of Middlefield Road and East Meadow Drive. The design consultant completed design development and received Planning approval for the project in November 2023.
A construction management contract was awarded in December 2023. The project has been submitted for building permit review, and the architect is preparing resubmittal. Pre‐qualification of bidders was completed in November Buildings and Facilities Projects Status as of December 2024 Buildings and Facilities Projects – Page 5 of 13
2024, and solicitation for construction is anticipated for spring 2025 with construction to follow in summer 2025.
Construction of the temporary station will start in winter 2025.
Fire Training
Facility
Replacement
(FD‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $459 $55,293 Public Works Pre‐Design Summer 2026
Project Status: This project will identify an appropriate site and construct a new fire training facility in Palo Alto. This will be the first City‐owned and City‐maintained permanent fire training facility, and it will allow training to be conducted within City limits and therefore reduce the downtime associated with the need for staff to travel for training and when responding to calls.
Homekey
Facilities
(PE‐24005)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $2,218,979 $4,944,710 Public Works Construction Spring 2025 Project Status: This project involves relocating the City of Palo Alto (City) GreenWaste facility from its current site on one portion of 1237 San Antonio Road to the rear portion of the same site as a result of adding the Homekey Palo Alto interim housing shelter. Homekey Palo Alto will be operated by LifeMoves who will provide intensive, customized case management for clients including counseling, employment and housing search services with the goal of paving a dignified path to self‐sufficiency. The project is currently in construction. The site work, utility infrastructure, building foundations, and energization for the incoming modular units has been completed. Setting and finishing of the modular units will soon be underway, along with the interior completion of the conventional framed community building and site landscaping. Construction is anticipated to be completed in spring 2025.
JMZ Renovation
(AC‐18001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $4,172,284 $5,020,310 Community Services Construction Summer 2025 Project Status: This project provides for the temporary relocation of the Junior Museum and Zoo and the construction of a new facility and exhibits. The California Dinosaur Garden exhibit, which is partially funded by a reimbursable federal grant, was opened with a special ribbon cutting ceremony in October 2023. Funds associated with the grant Buildings and Facilities Projects Status as of December 2024 Buildings and Facilities Projects – Page 6 of 13
are expended against the project until reimbursements are made. Reimbursement has been submitted and expected in the first quarter of FY 2025. A portion of the project was extended through FY 2025 to complete the list of remediations, and equipment not purchased in FY 2024 due to staffing shortages. Completion is expected in July 2025.
Library
Automated
Material
Handling
(LB‐21000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $205,811 $1,898,292 Public Works Construction Fall 2028 Project Status: This project will provide the design and construction of three new Automated Material Handling (AMH) Systems for the Children’s, Mitchell Park and Rinconada Libraries. AMH systems efficiently sort returned library materials based on the Radio Frequency Identification Devices (RFID) on the materials. For the Children’s Library, the building permit has been issued. The construction contract was awarded in November 2024, and construction at Children’s Library will begin in February 2025. Construction is anticipated to be complete by summer 2025.
Lucie Stern
Community
Theatre
Mechanical
Equipment
Replacement
(PE‐24002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $28,548 $2,443,408 Public Works Pre‐Design Winter 2027 Project Status: This project will upgrade and replace the Heating Ventilation and Air Conditioning (HVAC) system at the Lucie Stern Community Theatre. As a first step, the project will include a detailed feasibility study to determine if natural gas‐powered equipment in the facility can be electrified per the recommended results of the City‐wide electrification assessment. An RFP for design services is currently being compiled.
Lucie Stern
Community
Theatre Fire
Curtain
(AC‐24001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $241,374 Community Services Pre‐Design Fall 2026 Project Status: This project will replace the fire curtain and its associated rigging at the Lucie Stern Community Theatre.
The fire curtain work will be coordinated with the Theatrical and House Lighting System Replacement Project (PE‐ 24003).
Buildings and Facilities Projects Status as of December 2024 Buildings and Facilities Projects – Page 7 of 13
Lucie Stern
Community
Theatre Stage
Rigging System
Refurbishment
(AC‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $116,113 Community Services Construction Winter 2025 Project Status: This project will refurbish the most heavily used components of the stage rigging system at the Lucie Stern Community Theatre. The construction contract was approved by City Council on June 3, 2024. Work was scheduled to start in July 2024, but parts needed for the installation were delayed. Anticipated construction is now early 2025.
Lucie Stern
Community
Theatre
Theatrical
and House
Lighting System
Replacement
(PE‐24003)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $21,177 $333,210 Public Works Design Winter 2027
Project Status: This project will upgrade and replace lighting systems at the Lucie Stern Community Theatre for stage work areas, the performance stage, and audience areas. The bridging documents for the new system are complete and an RFP for a Design Build Entity will be submitted for bidding. The timing of this project will coincide with the Community Theatre Mechanical Equipment Replacement (PE‐24002).
Mitchell Park
Library Repair
(PE‐24006)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $15,083 $266,540 Public Works Design Fall 2025
Project Status: This project will repair the damage caused by a vehicular accident in January 2023. A vehicle ran into the north wall of the Mitchell Park Library near the center of the building. The car impacted an area of the stone cladding on cold‐formed steel studs, causing the cladding to fall from the wall and the wall to bulge into the building’s interior. Architectural and structural surveys and reports were completed. The stone cladding wall will require replacement, but the structural steel frame was not damaged. The design contract was completed in October 2024.
Design documents are on track to be completed in spring 2025.
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Buildings and Facilities Projects Status as of December 2024 Buildings and Facilities Projects – Page 8 of 13
Municipal
Service Center
Lighting,
Mechanical,
and Electrical
Improvements
(PF‐16006)
$1,195,776 $8,850,720 Public Works Design Winter 2027 Project Status: This project replaces original mechanical, electrical, and lighting systems installed in 1966. It also includes design and construction for office renovations for the Zero Waste group. The electrical design is complete and the planning permit was approved in spring 2024. However, additional stakeholder review is needed to ensure the scope aligns with anticipated future capacity requirements.
New Downtown
Parking Garage
(PE‐15007)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,440,311 $17,300,000 Public Works Design Summer 2027 Project Status: In December 2021, Council directed staff to look at the feasibility of partnering with a private entity to develop new parking using downtown in‐lieu parking fees in conjunction with housing or other uses, including the use of City surface lots or privately held parcels. A Request for Information was issued in December 2022 and staff reviewed proposals and held interviews in May 2023. Council gave directions to staff in December 2023 to advance the project in conjunction with advancement of affordable housing in the Downtown area. In December 2024, the City executed a contract with Watry Design, Inc. to provide for design, environmental review, and construction administration services for the New Downtown Parking Garage. Concept designs will be presented to City Council in spring 2025.
New Public
Safety Building
(PE‐15001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $113,275,793 $ 123,500,000 Public Works Construction Spring 2025 Project Status: This project will provide a new, modern Public Safety Building (PSB) that will meet essential services standards and the current and future needs of the public safety departments. The PSB and new garage in the California Avenue business district are now an integrated project and both are part of the 2014 Council Infrastructure Plan.
Construction on the PSB started in March 2021 and will continue into spring 2025. The Tier 4 emergency generator has completed source testing. Punch list and department inspections are in progress. The project is expected to obtain temporary certificate of occupancy in early 2025.
Buildings and Facilities Projects Status as of December 2024 Buildings and Facilities Projects – Page 9 of 13
Palo Alto Art
Center
Ceramics
Equipment
(AC‐28003)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $181,367 Community Services Design Summer 2026
Project Status: This project renews and replaces ceramics program equipment, upgrades facility Wi‐Fi and electrical infrastructure, and waterproofs outdoor kiln sheds. The majority of the Art Center’s existing ceramics equipment was obtained during the renovation of the Art Center in 2011 and 2012. These pieces of equipment are showing signs of aging, necessitating facility updates.
Performing Arts
Venues Seat
Replacement
(AC‐18000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $663,022 $1,281,909 Public Works Construction Summer 2025 Project Status: This project will replace all the seats in the Community and Children’s Theatres. Staff hired a consultant to design the seat replacements and ADA upgrades for the Children’s Theatre portion of the project. The Children’s Theatre seats replacement was completed in November 2022. A contract for the design of the Community Theatre was issued in June 2023. Council approved a construction contract on April 22, 2024, with project completion expected in fall 2024. The installation of the ADA upgrades and auditorium seats are complete with additional companion seats arriving in February. Painting of the auditorium will be completed in the summer 2025.
Rinconada Pool
Family
Changing Room
(PE‐24004)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $34,922 $1,397,698 Public Works Design Winter 2026 Project Status: The project will construct a gender‐neutral restroom and family changing facility that is compliant with the Americans with Disabilities Act (ADA) at the Rinconada Pool. The facility will include two separate rooms, each consisting of a toilet, sink, shower, and child/adult changing station. The facility will provide community members who have special needs, and individuals who require privacy, an accessible space for changing and personal hygiene. Design of the family changing rooms started in December 2024.
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $6,927,119 $11,367,366 Public Works Construction Winter 2024 Buildings and Facilities Projects Status as of December 2024 Buildings and Facilities Projects – Page 10 of 13
Roth Building
Rehabilitation
Phase 1
(PF‐23001)
Project Status: This project provides funding for Phase 1 of the rehabilitation and build‐out of the Roth Building facility.
Phase I will make the building suitable for occupancy, also known as a “warm shell. Phase II of the rehabilitation includes the interior build‐out of the museum and exhibits, readying the facility to welcome visitors, and will be funded by the Palo Alto History Museum (PAHM). A Tenant Work Letter was approved by Council in April 2023 and construction is underway including underground utilities, roof, demolition, and abatement. Phase I of this project will be substantially completed in February 2025.
Recurring Projects
Americans
With
Disabilities Act
Compliance
(PF‐93009)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $0 $880,820 Public Works N/A Recurring
Project Status: This project provides accessibility upgrades to City facilities and equipment. It includes continued funding for improvements such as path of travel, restrooms, drinking fountains, and counters. An updated ADA Transition Plan was adopted by Council in June 2021. Staff is waiting to solicit new software that will allow staff to identify and log new barriers, track grievances from the public, and update the ADA Transition Plan Report.
Building
Systems
Improvements
(PF‐01003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $77,759 $1,366,177 Public Works N/A Recurring
Project Status: This project provides electrical, mechanical, plumbing, structural, and security upgrades for City facilities. The UCC Emergency Generator Replacement project is currently in permitting. Once permitting is approved, the project will be go out to bid in spring 2025. The City Hall Cooling Tower Overhaul project contract was signed in December 2024. The material lead time is 12 to 14 weeks, pushing back construction until spring 2025.
Buildings and Facilities Projects Status as of December 2024 Buildings and Facilities Projects – Page 11 of 13
City Facility
Parking Lot
Maintenance
(PE‐09003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $0 $567,564 Public Works N/A Recurring
Project Status: This project repairs, resurfaces, or reconstructs parking lots and walkways at various City facilities, including restriping and signage. The Cubberley Community Center restriping and base‐failure repair work was completed in fall 2024.
Cubberley
Repairs
(CB‐17001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $309,506 $746,556 Public Works N/A Recurring
Project Status: This project is for general maintenance needs of the Cubberley campus. Gym B completed floor sanding, game line repainting, and refinishing in July 2024. One third of the hardwood flooring and subflooring has been restored in Gym A due to water damage. All repair work on Gyms A & B have been completed and the facilities are ready to rent out.
Cubberley
Roof
Replacements
(CB‐16002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $27,039 $1,224,164 Public Works N/A Recurring
Project Status: This project replaces existing roofs at Cubberley Community Center. The Pavilion Roofing project was canceled due to the City’s pending purchase of the remaining Cubberley buildings and then ultimately rebuilding a new Cubberley Community Center.
Electric
Charger
Infrastructure
Installation
(PF‐23000)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $63,243 $ 122,453 Public Works N/A Recurring
Project Status: This project designs and installs electric vehicle chargers at various City facilities. The primary use of the electric vehicle chargers will be for City fleet vehicles. The City Hall Level C EV Charger project to install six new chargers on Level C of the parking garage is complete.
Buildings and Facilities Projects Status as of December 2024 Buildings and Facilities Projects – Page 12 of 13
Electrification
of City
Facilities
(PE‐24001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $ 204,162 $1,358,531 Public Works Pre‐Design Fall 2030 Project Status: This project will evaluate feasibility, prepare designs, and implement construction for the electrification of fossil fuel consuming building systems in coordination with the Building Systems Improvements project (PF‐01003).
The City Facility Electrification assessment report will act as a workplan to implement the electrification of City facilities.
An RFP for an on‐call task order consultant for all City facilities requiring electrification will be issued in summer 2025.
Facilities will be electrified in order by priorities set by the Electrification Assessment to facilitate reaching the S/CAP goals. Funding is also included for the HVAC electrification upgrade at the 445 Bryant Street property. Mechanical design for the replacement of seven package units and one exhaust fan is 90% complete. Expect 100% design by early January 2025.
Facility
Interior
Finishes
Replacement
(PF‐02022)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $83,323 $615,564 Public Works N/A Recurring
Project Status: This project improves the interior finishes of City facilities, including flooring, walls, cabinets, paint, lighting, ceiling tiles, soundproofing, and fixed office furniture, doors, windows, and associated fire/life safety, mechanical, electrical and plumbing code compliance requirements. New carpet has been selected for the Children’s Library with work scheduled for spring 2025.
Fire
Equipment
Replacement
(FD‐25000)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $0 $113,405 Fire Department N/A Recurring
Project Status: This project funds ongoing replacement of Fire and Emergency Medical Services (EMS) equipment used for training, medical response, and technical rescue in all emergency situations.
Police Video
Recording
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $ 10,751 $ 203,503 Police Department N/A Recurring
Buildings and Facilities Projects Status as of December 2024 Buildings and Facilities Projects – Page 13 of 13
Systems
Replacement
(PD‐20000)
Project Status: This project maintains the Palo Alto Police Department video recording systems used to record events in the field with up to five in‐car cameras as well as body‐worn cameras (BWC). In FY 2024, the City solicited for a new vendor to include the in‐car and BWC systems and newly added fixed interrogation systems in the PSB. A vendor was selected, and City Council approved a Purchase Order. Materials have been shipped, and the transition is in process.
Full implementation is expected to be completed on or around the end of FY 2025. The CIP will remain open to coordinate with the vehicle replacement cycle.
Roofing
Replacement
(PF‐00006)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $447,681 $1,316,825 Public Works N/A Recurring
Project Status: This project replaces existing roofs at City facilities that have outlived their useful lifespans. The Animal Shelter roof recoat has been delayed due to roof modifications required for the proposed kennel remodel. Permits for the Phase 2 of the Lucie Stern Community Center roof replacement project have been completed. This project will go out to bid in early 2025 with construction to start in summer 2025.
University
Avenue
Parking
Improvements
(PF‐14003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $0 $171,116 Public Works N/A Recurring
Project Status: This project maintains parking lots and parking structures within the University Avenue Downtown Business Parking District. There is no work planned for parking improvements in the first half of FY 2025.
Parks and Open Space Projects Status as of December 2024
Parks and Open Space Projects – Page 1 of 9
One‐Time Projects
Baylands
Comprehensive
Conservation
Plan
(PG‐17000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $386,401 $438,413 Community Services Design Summer 2026 Project Status: This project provides funding for a conservation plan that will examine native vegetation, wildlife habitat resources, and wildlife‐appropriate public access for the entire Baylands, including Byxbee Park. This plan will provide information to successfully manage wildlife habitat and provide trails or other recreation amenities; provide a design overlay for appropriate types and locations of public art in the Baylands; and design interpretive messaging throughout the Baylands. The plan seeks to optimize opportunities for low‐impact recreation ensuring that these are compatible with the Baylands Master Plan direction for passive use of the nature preserve. The Conservation Plan will also provide input for the Byxbee Park Completion project. The Parks and Recreation Commission has created an Ad Hoc Committee to work with staff on this project. Staff and the Ad Hoc Committee have been reviewing the draft plan and identifying gaps and highlighting where updates are required.
Baylands
Interpretive
Signage
Program
(OS‐24001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $ $178,366 Community Services Construction Spring 2025 Project Status: This project was originally planned for 2018‐2021 but was delayed due to project priorities involved with the moving of the Junior Museum & Zoo to Cubberley Community Center and construction of the newly rebuilt Junior Museum & Zoo. The project will install interpretive signage and exhibits on two miles of trails and on the boardwalk at the Palo Alto Baylands. Construction is anticipated to be complete by spring 2025.
Boulware Park
Improvements
(PE‐17005)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $2,937,729 $5,782,383 Public Works Construction Spring 2025 Project Status: This park renovation project was initially planned in FY 2018 but was postponed due to project priorities and potential purchase of the adjacent AT&T lot located at 3350 Birch Street. In fall 2019, the lot was purchased by the City. A Park Improvement Ordinance for the improvements was adopted by the City Council in October 2021. A Parks and Open Space Projects Status as of December 2024
Parks and Open Space Projects – Page 2 of 9
construction contract was awarded in June 2023, and the project construction began in August 2023. Current site work is 85% complete. The project is anticipated to be completed by spring 2025
Byxbee Park
Completion
(PE‐18006)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $368,192 $3,699,189 Public Works Pre‐Design Summer 2028 Project Status: This project allows for the remaining improvements to Byxbee Park that follow the completion of the landfill capping work. The Baylands Comprehensive Conservation Plan (BCCP), which is currently undergoing CEQA analysis, will include recommendations on the scope of the Byxbee Park project. The BCCP and the conceptual plan for Byxbee Park need additional outreach and review which is anticipated to continue through fiscal year 2026. The project has been moved to FY 2027 pending completion of the BCCP.
Cameron Park
Improvements
(PG‐14002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $205,627 $538,898 Community Services Completed Fall 2024 Project Status: This project upgraded and renovated safety and accessibility features at Cameron Park with a primary focus on the park playground improvements. The Cameron Park Improvements Project was completed in November 2024.
Cubberley Field
Restroom
(CB‐17002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $776,349 $1,452,876 Public Works Construction Spring 2025 Project Status: This project will install a new restroom in the sports field area of the Cubberley Community Center. In June 2023, Council approved a purchase order with the Public Restroom Company for a four‐stall prefabricated restroom building. Council awarded a construction contract for site work in September 2024. The prefabricated restroom building was installed in December 2024. The sewer pump station and remaining site utilities work are anticipated to be completed by spring 2025.
Parks and Open Space Projects Status as of December 2024
Parks and Open Space Projects – Page 3 of 9
El Camino Park
Turf
Replacement
(PG‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $ 40,000 $931,121 Community Services Design Summer 2026 Project Status: This project has been paused and City Council has provided direction to use a portion of this CIP funding to complete a comprehensive study comparing synthetic turf fields to natural grass fields. The study will assess environmental and health impacts, field utilization capacity, and capital and operating costs required for both types of fields. Once complete, the study will enable staff to provide recommendations to City Council for replacement.
Eucalyptus Tree
Removal
(PG‐25002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $ $110,102 Community Services Construction Fall 2025 Project Status: This Hazardous Fuel Abatement project identified eucalyptus trees from the City of Palo Alto’s open space preserves for removal. During Phase 1 of this CIP, 36 Eucalyptus trees were removed within Esther Clark Park to reduce hazardous fuels adjacent to homes in the Palo Alto Wildland Urban Interface. Foothills Nature Preserve and Arastradero Preserve are to be evaluated for further Eucalyptus tree removals pending available resources.
Foothills Nature
Preserve
Boronda Lake
Dock
Replacement
(OS‐18000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $278,470 Public Works Design Summer 2026
Project Status: This project is a refurbishment of the existing dock. The dock was originally built in 1965 and was last refurbished in 2010 with repairs to the wood decking. The current condition of the dock has declined and now requires a complete replacement with new decking, ramp, floats, and pilings. Design for the Foothills Nature Preserve Boronda Lake Dock renovation is currently in progress.
Foothills Nature
Preserve Dam
Seepage
Investigation
and Repairs
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $42,170 $112,716 Public Works Design Spring 2025
Project Status: This project will study the location of historic seepage from the Foothills Nature Preserve Dam at the sharp bend in the road on the face of the dam and will locate and investigate the pipe and trench backfill material. The source of the seepage is suspected to be the trench backfill around the pipe that returns shallow groundwater to Parks and Open Space Projects Status as of December 2024
Parks and Open Space Projects – Page 4 of 9
(PE‐20000) Boronda Lake. Staff continue to monitor and investigate the seepage per the Department of Water Resources Division of Safety of Dams (DSOD) inspections and recommendations. Staff completed camera inspections of the underdrain pipes to identify potential obstructions and leakage issues. Per the DSOD recommendations, the City’s consultant completed a field assessment in fall 2024 identifying location of a seepage weir on the downstream side of the Foothill Nature Preserve Dam. The weir is anticipated to be installed by early 2025 which will allow the City to collect quantitative measurements of the seepage flow and inform the seepage trends and needs for a long‐term solution as necessary.
Foothills Nature
Preserve
Improvements
(PE‐21000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $246,859 $3,710,577 Public Works Design Summer 2028 Project Status: This project has repaired the bridge to Sunfish Island, and will complete the design and permitting to replace the footbridge in Los Trancos Valley, replace the grade control structures along Buckeye Creek, provide new split rail fencing to protect sensitive areas, new pedestrian pathways to keep park visitors safe while walking along the park road, and improvements to some of the existing parking areas to make them safer and more efficient. Council awarded a professional services contract for additional outreach, detailed design and bid package preparation for pathways, fencing and parking improvements in spring 2024. Preliminary renderings have been prepared, and staff anticipate outreach and preliminary design in early 2025. The replacement of the footbridge in Los Trancos Valley and the grade control structures along Buckeye Creek have been moved to FY 2027 and FY 2028 due to staffing constraints.
Golf Course Net
and Artificial
Turf
Replacement
(PG‐18000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $925,056 Community Services Pre‐Design Summer 2027 Project Status: This project will remove and replace the golf course driving range netting and synthetic turf. This project has been delayed due to the assessment of additional ball retention needs throughout the golf course and the ongoing development of a potential long‐term partnership with the First Tee of Silicon Valley for driving range and practice facility improvements.
Parks and Open Space Projects Status as of December 2024
Parks and Open Space Projects – Page 5 of 9
Heritage Park
Site Amenities
Replacement
(PG‐21000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $143,134 Community Services Construction Summer 2025 Project Status: The project will replace select walkways and all of the site amenities in Heritage Park including benches, picnic tables, trash receptacles, playground arbor, bicycle racks and drinking fountain. In the first half of FY 2025, staff conducted a site assessment to ascertain the full extent of site furnishings to be replaced, with replacement targeted in summer 2025.
Ramos Park
Improvements
(PG‐14000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $279,354 $682,057 Community Services Construction Spring 2025 Project Status: This project replaces the playground equipment at Ramos Park. Council awarded a cooperative agreement with Ross Recreation in June 2024 to replace and install the playground equipment for Ramos Park. Work is anticipated to be completed by spring 2025.
Rinconada Park
Improvements
(PE‐08001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $5,447,216 $10,176,310 Public Works Construction Fall 2027 Project Status: This project provides upgrades to safety, site amenities, playground facilities, a new restroom, irrigation, drainage, and ADA accessibility improvements at Rinconada Park. These improvements were identified in the Rinconada Long Range Plan (LRP). Phase 1 park improvements to the western half of the park were completed in spring 2022. A new park restroom was installed and opened to the public in summer 2024. Funding was approved by Council in FY 2025 for City to complete structural and electric design for replacement of a storage unit (purchased by Palo Alto Tennis Club (PATC) at Rinconada Park. The design and a Memorandum of Understanding between City and PATC are in progress. Staff anticipate submitting a building permit application for the storage unit upon completion of design work by early 2025. According to the LRP, future improvement phases will include improvements to the eastern half of the park by FY 2028 including pathway improvements, ADA upgrades, planting, irrigation, lighting, and site furnishings.
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion Parks and Open Space Projects Status as of December 2024
Parks and Open Space Projects – Page 6 of 9
Robles Park
Improvements
(PE‐18015)
$161,765 $742,055 Public Works Design Fall 2025
Project Status: This project will replace playground equipment. Community meetings were held in September 2023 and March 2024 to obtain community input. An online community survey regarding the play equipment is currently underway and will end in January of 2025. If the proposed playground equipment is supported by the community, a cooperative agreement with Ross Recreation will be processed. Due to fabrication lead times, it is anticipated the new playground equipment will be installed in fall 2025.
Stanford Palo
Alto Community
Playing
Fields Turf
Replacement
(PG‐26000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $ $2,707,547 Community Services Design Summer 2025
Project Status: The project provides funding for the replacement of synthetic turf at the Stanford Palo Alto Community Playing Fields. The Stanford Palo Alto Community Playing Fields accommodate year‐round play, including additional evening play with some temporary lighting. Since the turf was installed in 2016, it has been in high demand and is used by youth and adult leagues as well as walk‐on play. Synthetic turf has a typical lifespan of approximately eight to ten years with each year of use contributing to gradual wear and tear resulting in loss of pile height, turf fiber, and infill.
The design was completed in fall 2024, and construction is scheduled to begin in spring 2025 through an approved sole source contract.
Recurring Projects
Art in Public
Spaces
(AC‐86017)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $189,175 $1,823,508 Community Services N/A Recurring Project Status: This project provides the ongoing temporary and permanent artworks throughout the City of Palo Alto. Two new artworks were installed at the Public Safety Building, and one more will be installed in early 2025, a new mural was painted at Cubberley, artwork was installed at Boulware Park, and artwork is under development for Fire Stations 4 and 5, and for three murals downtown. Twenty utility box projects were painted throughout the City Parks and Open Space Projects Status as of December 2024
Parks and Open Space Projects – Page 7 of 9
during fall 2024. Other projects in process include the ongoing King Artist‐in‐Residence with artist Alma Landeta, including the development of temporary artwork for King Plaza, and preparations for the 2025 Code: ART festival.
Athletic Courts
Resurfacing
(PG‐06001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $22,294 $194,499 Community Services N/A Recurring
Project Status: This project repairs and resurfaces athletic courts in various Palo Alto parks. The reconfiguration and resurfacing of the Greer Park basketball courts is scheduled to begin construction in spring 2025.
Benches, Signage,
Walkways,
Perimeter
Landscaping
(PG‐06003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $513,204 $325,544 Community Services N/A Recurring
Project Status: This project restores and replaces existing benches, signage, fencing, walkways, and landscaping at various City facilities. The refurbishing of the wooden picnic tables at Rinconada Park was completed in summer 2024. In November 2024 a design consultant was hired for the design of the Lytton Plaza fountain grate. Lytton Plaza design is scheduled for completion in winter 2024 and construction of the fountain grate is estimated for spring 2025.
Dog Park
Installation and
Renovation
(PG‐18001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $30,278 $0 Community Services N/A Recurring
Project Status: This project enables the construction of dog parks at various City parks and facilities for constructing new or renovating existing dog parks. A new dog park will be added with the Boulware Park expansion project for which construction started in summer 2023. Council approved a Park Improvement Ordinance in September 2022 for the expansion of the Mitchell Park Dog Park. Mitchell Dog Park installation and expansion began in fall 2024 and was completed in April2025.
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $22,075 $269,457 Public Works N/A Recurring
Parks and Open Space Projects Status as of December 2024
Parks and Open Space Projects – Page 8 of 9
Off‐Road Pathway
Resurfacing and
Repair
(OS‐09001)
Project Status: This project repairs, resurfaces, or replaces pathways as needed within the City of Palo Alto.
Pathways are chosen based on safety inspections, condition, and usage. Open Space pathways are currently under review for repair.
Open Space Lakes
and Pond
Maintenance
(OS‐00002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $27,900 $78,037 Community Services N/A Recurring
Project Status: This project rehabilitates lakes and ponds in open space nature preserves to protect wildlife habitat and recreational safety and to meet State Division of Safety of Dams requirements. A new three‐year contract was awarded in July 2024 for the removal of aquatic vegetation in Boronda Lake.
Open Space Trails
and Amenities
(OS‐00001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $360,820 $296,701 Community Services N/A Recurring Project Status: This project restores unpaved trails, fences, picnic areas, and campgrounds at Foothills, Baylands, and Pearson‐Arastradero Nature Preserves. Work performed in summer 2024 included approximately 60 acres of firebreak maintenance and fire road mowing. A new five‐year maintenance contract was awarded in November 2024. Work performed in December 2024 included the reconstruction of a degraded levee in the Baylands Nature Preserve, and maintenance of 25 miles of trailside vegetation in the Foothills Nature Preserve.
Parks and Open
Space Emergency
Repairs
(PG‐09002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $192,025 $335,109 Community Services N/A Recurring
Project Status: This project replaces or repairs playgrounds, play yard surfaces, wooden structures, park amenities, and play equipment in the event of storms, fire, vandalism, or structural failure. In fall 2024, GMAX impact safety testing was conducted on four artificial turf sports fields located at Cubberley Community Center, El Camino Park, and Stanford Palo Alto Community Playing Fields to ensure safety compliance and evaluate surface performance. In fall 2024, replacement of two water meters on California Avenue were completed. In December 2024, fencing Parks and Open Space Projects Status as of December 2024
Parks and Open Space Projects – Page 9 of 9
repairs were completed at El Camino Park and repairs to the permeable parking lot pavers are scheduled for completion in January 2025.
Park Restroom
Installation
(PG‐19000)
Prior Years Actuals Current Year Budget Implementing Department Project Phase Project Completion $485,995 $693,359 Community Services N/A Recurring
Project Status: This project installs new restrooms at City parks that currently do not have restroom facilities. City Council approved a Park Improvement Ordinance for Ramos Park. In April 2023, Council approved a purchase order with the Public Restroom Company for a two‐stall prefabricated restroom building at Ramos Park. Staff completed design and obtained a building permit for site work and restroom. On December 18, 2023, Council awarded a construction contract for the restroom site work. In summer 2024 the Ramos Park restroom construction was completed and opened to the public.
Streets and Sidewalks Projects Status as of December 2024
Streets and Sidewalks Projects – Page 1 of 5
One‐Time Projects
California Avenue
District Gateway
Signs
(PE‐17004)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $26,943 $162,783 Public Works Design Fall 2025
Project Status: This project includes the design and replacement of two existing gateway signs for the California Avenue business district. Initial public outreach was completed in winter 2021. The California Avenue District Gateway Signs project is in the next phase of improvements following the California Avenue Streetscape update and near‐term improvements. The signage plan, including district gateway signs, will be discussed with the Architectural Review Board in Spring 2025 and presented to City Council for approval later in 2025.
Newell Road
San
Francisquito
Creek Bridge
Replacement
(PE‐12011)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $3,957,812 $23,456,670 Public Works Design Fall 2026 Project Status: This project removes and replaces the Newell Road bridge over San Francisquito Creek with a clear span to allow the channel to convey up to the natural capacity of the San Francisquito Creek, approximately 7,500 cubic feet per second, and to improve safety for vehicular, bicycle, and pedestrian traffic. The project is being closely coordinated with the City of East Palo Alto, Valley Water, and San Francisquito Creek Joint Powers Authority (SFCJPA).
In the second half of FY 2024, staff acquired the eight easements needed to complete the project, obtain a permit from Regional Water Quality Control Board and a draft permit from California Department of Fish and Wildlife along with encroachment permits from East Palo Alto and Santa Clara Valley Water District. Staff and consultants worked with PG&E, Comcast, AT&T, City of East Palo Alto Water and City of Palo Alto Utilities on the Utility Relocation letters needed for Caltrans’ review and approval. The right‐of‐way acquisition and permitting was completed in September 2024. The request for Caltrans to authorize the start of the construction phase with the construction funding that was previously approved is still under review. Once approval is received from Caltrans staff will solicit bids for construction in spring 2025.
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $8,799 $274,309 Public Works Design Fall 2025
Streets and Sidewalks Projects Status as of December 2024
Streets and Sidewalks Projects – Page 2 of 5
Streetlights
Condition
Assessment
(PE‐13014)
Project Status: This project will assess the condition of the City’s streetlight system. The assessment will include an inventory of the entire lighting system, including age and condition of conduit, wiring, streetlight poles, foundations, luminaires, and lighting coverage. The project will also determine the inspection, maintenance, repair, and rehabilitation necessary to prolong the life of the City’s streetlight system. This project has not started due to staffing constraints.
Recurring Projects
City Bridge
Improvements
(PE‐20001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $200,258 $1,704,161 Public Works N/A Recurring
Project Status: This project includes bridge inspections, maintenance, repair, and an improvement program over the next five years. This program will include on‐going inspections to report physical changes to the structures, recommendations for work to be done, and additional information to meet functional and structural standards in accordance with industry standards. Staff hired an on‐call structural engineering firm to assist with the bridge inspection and repair program. Staff completed design and bidding for repairs of seven bridges identified for repairs in winter 2023. A construction contract was awarded by the Council in March 2024. Bridge construction repair work began in September 2024 and was completed in December 2024. Staff will continue recurring inspections and repairs of City bridge structures as needed.
Curb and Gutter
Repairs
(PO‐12001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $1,519 $114,506 Public Works N/A Recurring
Project Status: This project repairs curbs and gutters uplifted by tree roots. Funding for FY 2023 was carried over into FY 2024 for a larger curb and gutter repairs project focusing on the City’s Sidewalk Districts 1 & 2 that includes Streets and Sidewalks Projects Status as of December 2024
Streets and Sidewalks Projects – Page 3 of 5
Downtown North and University South neighborhoods (Palo Alto Avenue to Embarcadero Road and Alma Street to Middlefield Road) in addition to addressing hot spot locations from 311 requests. Approximately 2,136 linear feet of curbs and gutters are included in the FY 2024 Sidewalk Repair ADA Improvement Project. Council approved the construction contract on June 10, 2024. Construction of curb and gutter repairs began in September 2024, prioritizing locations with CDBG funding, with the construction work estimated to be completed by February 2025.
San Francisquito
Creek Joint
Powers
Authority
Ongoing Creek
Projects
(PE‐22000)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $108,514 $220,205 Public Works N/A Recurring
Project Status: This project provides funding for studies and completion of the design for the San Francisquito Creek Joint Powers Authority (JPA) upstream project including channel widening and Continuing Authority Program Section 205 (CAP 205) study. In FY 2024, the JPA awarded a contract with WRA Environmental Consultants to analyze the creek hydraulics and the improvement alternatives that could reduce flooding. The Master Service Agreement includes the design and implementation of Reach 2 project elements. WRA completed their initial field survey, developed a preliminary list of improvement alternatives and provided the initial presentation to the public in November. Their efforts will be driven based on public feedback and direction from the SFCJPA Board. A preferred alternative will be determined in 2025.
Sidewalk Repairs
(PO‐89003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $1,265,080 $ 1,445,415 Public Works N/A Recurring
Project Status: This project repairs and replaces broken and uplifted sidewalks. The program completed all twenty‐ three sidewalk districts in 2017, a 30‐year (1986–2017) sidewalk repair district cycle. Council approved a sidewalk assessment contract in November 2017 to evaluate the sidewalk program and assess potential improvements to the current district‐based program. Funding for FY 2023 has been carried over into FY 2024 for a larger sidewalk project.
The FY 2024 Sidewalk Repair ADA Improvement Project will focus on sidewalk repairs (PO‐89003) and curb and gutter repairs (PO‐12001) in the Downtown Professorville neighborhoods (Palo Alto Avenue to Embarcadero Road and Alma Street to Middlefield Road). Council approved the construction contract on June 10, 2024. The project aims to replace Streets and Sidewalks Projects Status as of December 2024
Streets and Sidewalks Projects – Page 4 of 5
approximately 23,199 square feet of concrete sidewalk, 4,309 square feet of driveways, install 86 new curb ramps, and retrofit 33 existing curb ramps with truncated domes to conform to the Americans with Disabilities Act (ADA).
Sidewalk repairs included in this project are estimated for completion in February 2025.
Sign Reflectivity
Upgrade
(PO‐11000)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $6,692 $ 55,052 Public Works N/A Recurring
Project Status: This project includes the annual inventorying, upgrading and maintaining of all traffic signs. A list of signs not meeting the minimum requirement is derived from MUTCD approved Nighttime Visual Inspection surveys.
Staff will continue to work on replacing the 405 signs identified for replacement from the FY 2024 survey. Due to continuing staffing constraints, nighttime reflectivity surveys are not planned for FY 2025.
Streetlight
Improvements
(PO‐05054)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $210,264 $399,481 Public Works N/A Recurring
Project Status: This project replaces streetlights, including poles, pole foundations, luminaires and wiring as needed to restore or improve street lighting. In the second half of FY 2024, there were four knockdown locations with six completed repairs and eleven are still in progress to be completed in FY 2025.
Street
Maintenance
(PE‐86070)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $3,892,921 $5,531,353 Public Works N/A Recurring
Project Status: Street Maintenance Projects include the annual resurfacing, micro‐seal, crack seal, and reconstruction of various city streets in support of the Council’s goal of achieving a citywide average pavement condition index (PCI) score of 85, representing very good or excellent conditions. The FY 2024 Street Resurfacing Project will replace 10,149 square feet of sidewalk, 3,371 square feet of driveway, 2,280 linear feet of curb and gutter, construct 37 new ADA curb ramps, and will place 9,844 tons of asphalt concrete overlay, 36 blue markers, 384 thermoplastic legends, and 39,615 LF of thermoplastic striping on the streets of Palo Alto. The FY 2024 Street Resurfacing Project is completed except for the resurfacing of University Avenue due to an existing Gas Main Replacement Project still under Streets and Sidewalks Projects Status as of December 2024
Streets and Sidewalks Projects – Page 5 of 5
construction. University Avenue will be resurfaced in spring 2025 once the Gas Main Replacement Project is completed. The FY 2024 Street Preventive Maintenance Project was completed in October 2024. The FY 2024 Preventive Maintenance Project micro‐surfaced 14.23 lane‐miles of streets, replaced 19,200 LF of thermoplastic striping, installed 85 thermoplastic legends, and updated 77 blue markers. Together, both the Street Resurfacing and Preventive Maintenance Projects will maintain and improve the City’s Pavement Condition Index (PCI) beyond its average of 84 and will address many streets whose PCI scores fall below the City’s minimum goal of 60.
Thermoplastic
Lane Marking
and Striping
(PO‐11001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $0 137,628 Public Works N/A Recurring
Project Status: This project maintains thermoplastic markings on roadways. Thermoplastic lane marking and striping are incorporated into annual Pavement Preventive Maintenance Projects. The FY 2024 Streets Preventive Maintenance Project (PE‐86070) was completed in October 2024 and installed 12,400 LF of thermoplastic striping and 33 thermoplastic legends.
Traffic and Transportation Projects Status as of December 2024
Traffic and Transportation Projects – Page 1 of 8
One‐Time Projects
California Avenue
Streetscape
Update
(PL‐23000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $84,054 $560,583 City Manager’s Office Design Spring 2025 Project Status: The project provides funding for interim changes to the street and for necessary CEQA analysis for the future configuration of the street. Interim changes to the street will take place in early 2025. CEQA analysis will be brought forward to the Planning and Transportation Commission and City Council in spring 2025.
Charleston
Road/Alma Street
Railroad Crossing
Safety
Improvements
(PL‐25002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $1,298,512 Office of Transportation Design Fall 2027 Project Status: The California Department of Transportation, in cooperation with the Peninsula Corridor Joint Power Board (JPB) and the City of Palo Alto, proposed a railroad crossing improvement project at Charleston Road and Alma Street to enhance traffic safety. This crossing was identified for possible funding of hazard elimination and safety improvements through Section 130 funds. The Section 130 program is a federal‐funded program, administered at the state level, for the elimination of hazards at at‐grade highway‐rail crossings. Section 130 funding will reimburse the actual and direct costs of the design and construction of the improvements. This project is separate and independent from the on‐going rail grade separation projects and addresses more immediate safety concerns at this crossing. The railroad crossing at Alma Street and Charleston Road experiences a large volume of pedestrian and bicycle traffic during the morning and afternoon school commute hours. JPB and the City will be responsible for the construction of the improvements within each respective agency’s right of way.
Churchill Avenue
Enhanced
Bikeway
(PL‐14000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $418,211 $4,914,801 Public Works Design Winter 2026 Project Status: This project includes planning, design and construction of a shared‐use path along the north side of Churchill Avenue between the existing shared‐use path at Castilleja Avenue and the Stanford Perimeter Trail. It also includes intersection improvements at Churchill Avenue and El Camino Real, which will include a new dedicated westbound right‐turn lane. PAUSD approved the easements required for the project in August 2023.
Traffic and Transportation Projects Status as of December 2024
Traffic and Transportation Projects – Page 2 of 8
Staff has worked with Caltrans for re‐issuance of the encroachment permit and received approval in June 2024.
The construction contract was approved by Council on December 9, 2024. The project is anticipated to be completed by winter 2026.
Churchill Avenue
Rail Grade
Separation and
Safety
Improvements
Main
(PL‐24001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $21,018 $198,542,138 Office of Transportation Design Spring 2029 Project Status: This project provides for the planning, design, and construction of the grade separation at the existing at‐grade crossing on Churchill Avenue in the Caltrain Rail Corridor. The project will provide improvements to accommodate bicycles, pedestrians, and vehicular movement at the crossing. After reviewing various studies and refinements to the alternatives, the Rail Committee recommended proceeding with a Partial Underpass Alternative with Bicycle and Pedestrian crossing at Seale Avenue. On June 10, 2024, the City Council selected the Churchill Underpass with Ped/bike crossing at Seale Avenue. The funding agreement with the Federal Railroad Administration was approved by City Council on June 17, 2024. Staff collaborated with Caltrain and the Valley Transportation Agency to develop a cooperative agreement for the Preliminary Engineering and Environmental Documentation phase and funding from Measure B Grade Separation funds. This cooperative agreement between the City, Caltrain, and VTA was approved by the City Council on December 9, 2024. The City is also working with State representatives to preserve the CalSTA, Transit, and Intercity Capital Program funding awarded for the project, which is currently being reconsidered for reduction in the Governor’s budget.
Churchill Avenue
Alma Street
Railroad Crossing
Safety
Improvements
(PL‐20000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,804,194 $9,243,271 Public Works Construction Spring 2025 Project Status: This project is a railroad crossing improvement project to enhance safety at the intersection of Churchill Avenue and Alma Street. The design includes traffic signal modifications, street lighting improvements, roadway resurfacing, sidewalk realignment, drainage improvements, utility relocations, signage, and striping. Staff is coordinating with Caltrain, Caltrans, and California Public Utilities Commission (CPUC). CPUC approved General Order 88‐B for the project in November 2022 and authorized the City to move forward with construction. Council Traffic and Transportation Projects Status as of December 2024
Traffic and Transportation Projects – Page 3 of 8
approved the construction contract in June 2023 and construction started in summer 2023. Procurement issues and construction constraints from Caltrain will push out project completion through spring 2025.
Downtown
Automated
Parking
Guidance
Systems, Access
Controls &
Revenue
(PL‐15002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,658,417 $5,197,827 Public Works Construction Spring 2025 Project Status: This project includes design and installation of new downtown parking guidance systems, access controls, and revenue collection equipment that will be coordinated with both the Downtown Parking Wayfinding, PL‐15004 project and the 2016 Downtown Parking Management. Staff contracted with Dixon Resources for additional management support in design and procurement for the system installation in the Downtown garages on University Avenue. Building permits for the garage interior work were approved in June 2024 for all four garages. The High Street Parking Garage (Lot R) and Bryant Street Parking Garage (Lot S/L) passed final inspections in early December 2024. The Webster/Cowper Parking Garage (Lot J) interior work is in progress and expected to be complete in February 2025. Construction will then move the Civic Center Garage. Plans for the exterior digital matrix signs are under review with Planning.
Meadow
Drive/Charleston
Road Rail Grade
Separation and
Safety
Improvements
(PL‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $42,055 $401,639,254 Office of Transportation Design Spring 2028 Project Status: This project provides for the planning, design, and construction of the grade separations at the existing at grade crossings on Meadow Drive and Charleston Road in the Caltrain Rail Corridor. The project will provide improvements to accommodate bicycles, pedestrians, and vehicular movement at the crossings. After reviewing various studies and refinements to the alternatives, the Rail Committee recommended proceeding to advance two alternatives, the Hybrid and Underpass Alternatives, into the early phase of Preliminary Engineering and Environmental Documentation. The committee also recommended refining these alternatives to reduce right‐ of‐way impacts and improve bicycle and pedestrian facilities. The City Council after reviewing directed staff to advance these alternatives into Preliminary Engineering and Environmental phase at Council Meetings in June 2024. The funding agreement with the Federal Railroad Administration was approved by City Council on June 17, Traffic and Transportation Projects Status as of December 2024
Traffic and Transportation Projects – Page 4 of 8
2024. Staff collaborated with Caltrain and the Valley Transportation Agency to develop a cooperative agreement for the Preliminary Engineering and Environmental Documentation phase and funding from Measure B Grade Separation funds. This cooperative agreement between the City, Caltrain, and VTA was approved by the City Council on December 9, 2024. The City is also working with State representatives to preserve the CalSTA, Transit, and Intercity Capital Program funding awarded for the project, which is currently being reconsidered for reduction in the Governor’s budget.
Parking
Management and
System
Implementation
(PL‐16002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $292,811 $627,247 Office of Transportation Procurement Spring 2025 Project Status: This project provides funding for the design and installation of the Comprehensive Parking Permit and Citation Management System. The all‐inclusive system is a tool staff will utilize in the management of parking permits for eight parking permit programs and associated on and off‐street parking citations. An RFP to solicit another vendor was issued the last week of June 2024. Interviews for the final three candidates were completed in December 2024.
Quarry Road
Improvements
and Transit
Center Access
(PL‐16000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,282,050 $1,682,068 Office of Transportation Design Fall 2026 Project Status: This project provides funding for the planning, design, and construction of bicycle and pedestrian improvements along Quarry Road between El Camino Real and Welch Road, including, but not limited to, upgraded bicycle lanes and crosswalks, innovative intersection treatments for bicyclists, and improved access to transit stops.
Railroad Grade
Separation and
Safety
Improvements
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $4,501,430 $11,735,179 Office of Transportation Pre‐Design Fall 2025 Project Status: This project is a community‐based process to advance the railroad grade crossing circulation study and context sensitive solutions study envisioned by the City Council for the Palo Alto Avenue crossing. It will also Traffic and Transportation Projects Status as of December 2024
Traffic and Transportation Projects – Page 5 of 8
(PL‐17001) fund the preparation of a Project Study Report and environmental analysis that will be required for the City to realize its goals of advancing grade separations. The project will perform preliminary engineering design, conduct project related studies, and prepare environmental documents for the improvements. This project is currently on hold while the City is considering quiet zone implementation for interim conditions, and staff will initiate the conceptual plan development for grade separation at this crossing in 2025.
Traffic
Intersection
Accessibility
Improvement
Project
(PL‐25001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $ $550,512 Office of Transportation Design Summer 2025 Project Status: This project will provide traffic intersection accessibility improvements at four identified locations across the City to enhance traffic congestion relief efforts. These modifications may include the addition of new crosswalks and curb ramps; accessible pedestrian system (APS) push buttons; updating existing 8” traffic signal indication heads to 12”; video detection for improved operations; and implementation of Automated Traffic Signal Performance Measures (ATSPM) for ongoing data collection and operational/safety analysis. Funding for this project will be provided by 2016 Measure B Local Streets and Roads (LSR) grant funds. Since the City’s pavement condition index (PCI) is above 70, the City is eligible to use this funding for traffic congestion relief projects.
University Ave
Streetscape
Update
(PE‐21004)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $461,353 $1,625,909 Public Works Design Summer 2027 Project Status: This project includes a study to reconfigure University Avenue between Alma Street and Middlefield Road to adapt the public realm to maximize pedestrian and bicycle use, reduce congestion, and enhance the retail environment/economic activity, while maintaining two‐way vehicular access, parking opportunities, delivery and loading zones, ride share spaces, and other amenities including performance space. Council awarded a professional services contract for CSW/Stuber‐Stroeh Engineering in February 2022. The project uses a phased approach with Phase 1 consisting of public outreach, conceptual design, preliminary environmental studies, and financial assessment. Staff presented an alternatives analysis and a preferred streetscape concept plan to Council on Traffic and Transportation Projects Status as of December 2024
Traffic and Transportation Projects – Page 6 of 8
December 18, 2023. Council did not approve the plan and directed staff to identify additional concept alternatives for Council discussion. Staff conducted additional outreach to the Retail Committee, Stakeholder Working Group, and received input from Council on June 3, 2024. On December 9, 2024, Council approved staff’s recommended preferred concept plan. Staff will seek Council approval for a consultant contract amendment in early 2025 for Phase 2 services, including preliminary design, environmental review, and Engineer’s Report for an Assessment District.
Recurring Projects
Bicycle and
Pedestrian
Transportation
Plan
Implementation
(PL‐04010)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $211,611 $14,400,000 Office of Transportation N/A Recurring Project Status: This project funds the Bicycle and Pedestrian Transportation Plan Update effort, which kicked off in fall 2023 and is scheduled to be completed by fall 2025. This project also includes the implementation of various individual bicycle and pedestrian projects, such as the design and construction of bicycle boulevards, enhanced bikeways, shared‐paths, bicycle parking, pedestrian improvements, and quick‐build implementation of the City’s existing 2012 Bicycle and Pedestrian Transportation Plan.
Parking District
Implementation
(PL‐15003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $0 $180,457 Office of Transportation N/A Recurring
Project Status: This project introduces additional parking permit programs throughout the City. One aspect of this project is to update City Council‐approved Residential Preferential Parking (RPP) ordinance language to establish uniform and streamlined procedures and processes to implement RPP districts through the process outlined in Municipal Code 10.50.
Traffic and Transportation Projects Status as of December 2024
Traffic and Transportation Projects – Page 7 of 8
Safe Routes
to School
(PL‐00026)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $77,525 $610,103 Office of Transportation N/A Recurring Project Status: This project enables the City’s Safe Routes to School program, including school commute planning, encouragement activities, and capital improvements along local and collector streets that may be impacted by school commute activities. The capital improvements include traffic calming devices, enhanced crosswalks, and improved signage along suggested safe routes to school. The community engagement and planning process for the construction of the South Palo Alto Bikeways project began in FY 2021. The project will implement buffered or protected bike lanes on East Meadow Drive from Alma Way to Fabian Way, Fabian Way from East Meadow Drive to East Charleston Road, and widen and repave the Waverley Avenue Bike Path between East Meadow Drive and Charleston Road. Staff was notified of the award of a “Safe Streets for All” grant in spring 2024 to pilot the South Palo Alto Bikeways concept plans on East Meadow Drive and Fabian Way. In FY 2024, this project funded education to improve school access and safety. In addition, this project supported a secondary school needs assessment to identify middle and high school education and encouragement programs and to query the Safe Routes Partnership for the resources to support these programs. This project will support the demonstration project local match and pre‐grant activities in FY 2025.
Traffic Signal
and Intelligent
Transportation
Systems
(PL‐05030)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $223,813 $994,336 Office of Transportation N/A Recurring Project Status: This project includes design and construction of traffic signals, traffic signal communications networks, detection, and data projects for transportation use, and maintenance of the City’s traffic signal central management system. The project includes the replacement of traffic signal controllers and cabinets, video detection systems, accessible pedestrian buttons, and related field equipment. Design for traffic signal safety and operational improvements at the intersection of San Antonio Road and Charleston Road is nearing 100% completion. Staff is finalizing the plans and will be preparing bid documents for construction to be released in fall 2024, with construction anticipated to begin in spring 2025. Staff is in the process of updating the Centralized Traffic Management system servers to improve operational functions and system security. An IFB for the Quarry Traffic and Transportation Projects Status as of December 2024
Traffic and Transportation Projects – Page 8 of 8
Road Traffic Signal and Intelligent Transportation System upgrade project is anticipated for spring/summer 2025. Staff continually provide traffic signal modifications, installations, and upgrades throughout the City.
Transportation
and Parking
Improvements
(PL‐12000)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $309,114 $442,611 Office of Transportation N/A Recurring Project Status: This project implements miscellaneous parking and transportation related improvements including neighborhood traffic calming, neighborhood traffic studies, minor striping and signs installation, and parking improvements. This project also funds the development of grant proposals used to procure funding for future projects. For the traffic calming project in the Crescent Park neighborhood, City Council approved proceeding with the design of permanent improvements in November 2023. Staff has procured the services of the consultant to design improvements and conduct community outreach. In addition, staff initiated an Engineering and Traffic Survey to select roadway segments to study prevailing speeds and review traffic conditions in order to establish and/or certify posted speed limits. Staff is also working on the quiet zone project for all railroad crossings along the Caltrain corridor. A quiet zone study was performed for the Palo Alto Avenue and Alma Street crossing in collaboration with City of Menlo Park in 2022. Staff has retained the services of the consultant to design final improvements at this crossing. The design plans are currently at 70% and are being reviewed by CPUC, Caltrain and FRA for feedback and comments that will be incorporated to develop final PS&E and procure necessary permits. In addition, staff procured the services of the consultant to conduct a study for evaluation of quiet zones at the other three crossings of Churchill Avenue, Meadow Drive, and Charleston Road.
The $200K Safe Streets for All (SS4A) Safety Action Plan is funded via this project but will be reimbursed up to $160K by a federal grant. The plan will target eliminating traffic deaths and life‐changing injuries on local streets.
Airport Projects Status as of December 2024
Airport Projects – Page 1 of 2
One‐Time Projects
Airfield
Electrical
Improvements
(AP‐19001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $5,789,450 Public Works Design Summer 2030
Project Status: This project is for the design and construction of electrical improvements and installation of LED lighting at the airport runway and taxiway. This project has not received FAA funding and is currently on hold.
Airport Access
Road
Reconstruction
(AP‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $3,700,002 Public Works Design Summer 2027
Project Status: This project is for the design and reconstruction of the pavement on Embarcadero Way, which is the main access road for airport businesses and the Air Traffic Control Tower at the Airport. The Airport did not receive FAA funding for this project and the project is currently on hold.
Airport Layout
Plan
(AP‐21000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,179,551 $ 967,100 Public Works Construction Summer 2025 Project Status: This project provides updates to the Airport Layout Plan, also known as the Long‐Range Facilities and Sustainability Plan, including a narrative report and environmental study. The Airport received funding for a Phase I portion of this project in fall 2020. The airport conducted five public meetings for the project, and additional meetings are currently being planned for this project. Phase I is approximately 95% complete, and Phase II is approximately 75% complete. This project is currently on hold, and the completion date is unknown.
Airport Parking
Lot Electric
Vehicle
Charger
Installation
(AP‐24001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $28,993 Public Works Design Summer 2026
Project Status: This project will install electric vehicle charging stations in the Airport customer parking lot. The Airport is currently unable to offer electric vehicle charging to its customers, but there is increasing demand for vehicle charging capability from Airport tenants. This project has been delayed as the Airport explores further funding options.
Airport Projects Status as of December 2024
Airport Projects – Page 2 of 2
Airport
Temporary
Office Buildings
(AP‐22001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $947 $431,005 Public Works Procurement Winter 2025 Project Status: This project provides funding for the installation and Furniture, Fixtures, & Equipment (FF&E) of existing temporary modular buildings at the airport to provide adequate office space for airport staff as well as terminal space for the public. This project has been delayed while the Airport explores further funding options.
Airport Zero
Emission
Vehicle Fleet
Replacement
Program
(AP‐23000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $192,546 $377,696 Public Works Completed Summer 2024 Project Status: The Airport vehicle fleet will be replaced by three zero emissions vehicles (ZEV), to be supported by three electric charging stations. The van is used for the transportation of airport guests and passengers and improves safety by minimizing foot traffic on the airport apron. The truck is used as a maintenance, first response, and operations vehicle. The ZEV fleet will include one passenger vehicle and two trucks. FAA funding was received in fall 2023, for the fleet replacement. The Airport received delivery of a new electric truck in fall 2024 which replaced both airport vehicles with electric vehicles.
Automated
Weather
Observation
System
(AWOS)
AP‐19000
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $43,677 $1,588,533 Public Works Design Summer 2025 Project Status: This project provides a new weather information system to be installed at the Palo Alto Airport.
The Airport has applied for FAA funding and is waiting for the grant agreement to start design. The Airport received a bid for the project and is submitting a grant application to the FAA. It is anticipated that funding for the project will be received in spring 2025.
Recurring Projects
2024‐2028 – Airport Capital Improvements Program Projects: There are no recurring projects scheduled at this time.
Electric Fund Projects Status as of December 2024
Electric Fund Projects – Page 1 of 8
One‐Time Projects
115 kV Electric
Intertie
(EL‐06001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $742,639 $ 1,364,625 Utilities Pre‐Design Summer 2027 Project Status: This project will perform a technical feasibility study to determine the general project requirements to establish a 115 kV electric intertie line and construct a 115/60 kV substation to connect the City's electric system directly to the 115 kV transmission line at an additional location. Staff did not receive California Independent System Operator’s (CAISO) commitment to support this interconnection. Staff has retained the services of a consultant to evaluate the options available to the City. Staff submitted CPAU electric load forecast and proposal for an additional 115 kV transmission line in October 2024 to CAISO for review and acceptance. Staff expects a response from CAISO by June 2025.
Colorado
Distribution
Feeder Outlet
Replacement
(EL‐22002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $10,576 $400,000 Utilities Construction Fall 2025
Project Status: This project is for the installation of a new underground duct bank and cable at Colorado Substation.
The installation will improve reliability for all Colorado circuits. The design was completed in spring 2024 and construction will begin by summer 2025. Council approved the contract in April 2024 and an order for the material has been issued. The construction is delayed due to the procurement of the 12 kV pad‐mount switches. In addition, construction is being coordinated with the fiber hut installation which is expected to be installed by June 2025.
Colorado Power
Station
Equipment
Upgrades
(EL‐19001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $4,468,548 $11,293,873 Utilities Design Fall 2027
Project Status: This project is for the upgrades to equipment at the Colorado Power substation. In FY 2022 staff completed the evaluation of existing equipment and will proceed with replacing the COP‐3 115 kV/60 kV transformer bank and the 115 kV breaker. Engineering is continuing to work on the design RFPs and construction IFBs for contract services to complete substation projects. The station’s service voltage transformers (SSVT1) was Electric Fund Projects Status as of December 2024
Electric Fund Projects – Page 2 of 8
purchased and installed. The 60 kV Bus 1 & 2 Potential Transformers (PT) have been purchased for their eventual replacement.
Colorado
Substation Site
Improvements
(EL‐19002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $275,777 $1,416,912 Utilities Design Fall 2025
Project Status: This project will make modifications to the substation driveways and fence to provide adequate ingress and egress for utility vehicles used for maintenance and repair. Staff has prepared an overall master plan for Colorado Substation to include all proposed improvements. Detailed designs for lighting, driveway, fences, walls, and an improvement of oil containment have been prepared. The Planning Department approved the Utility engineering’s design in May 2024. Engineering staff are currently preparing the IFB for construction. Bid opening has been delayed until spring 2025 due to recent staff changes.
Foothills Rebuild
(Fire Mitigation)
(EL‐21001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $8,503,110 $14,999,581 Utilities Construction Fall 2025 Project Status: This project will rebuild the approximately 11 miles of overhead line in Foothills Park, as necessary to mitigate the possibility of wildfire due to overhead electric lines. This could include the utilization of more robust equipment or construction practices, rerouting to avoid vegetation and improve access for inspection and maintenance, or converting the overhead lines to underground where feasible. Two proposals were received for this project and both proposals were rejected because they did not provide an option to underground existing overhead electric lines. Substructure for Phases 1 and 2 are completed while Phase 3 substructure installation is currently in progress. Phase 4 construction is currently paused for an easement relocation from Mid‐Peninsula Open Space. Construction will resume in early 2025 when the easement paperwork is completed. Phase 5 substructure installation along Arastradero Road is currently in progress.
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $350,153 $300,000,000 Utilities Construction Winter 2030 Electric Fund Projects Status as of December 2024
Electric Fund Projects – Page 3 of 8
Grid
Modernization
for Electrification
(EL‐24000)
Project Status: This project will provide the City with an electric infrastructure adequate to support the City’s goal of 100% electrification and 80% carbon emissions reduction by the year 2030. To attain the 100% electrification scenario, the City must maximize use of electric energy and phase out carbon‐based end uses such as natural gas appliances and internal combustion vehicles. The electric system must be updated to meet the needs of electrification, and older components in the distribution infrastructure must be replaced to mitigate chances of overloading the system. Examples of assets to be replaced are distribution and substation transformers, primary/secondary distribution circuits. A Pilot area was designated and engineering staff in conjunction with a consultant have completed the distribution system design for the Pilot area, with a handful of power poles replaced and installed as initial construction efforts start to take shape. Starting in FY 2025, this project will incorporate and consolidate the scope of work from the following projects into one CIP: Coleridge Cowper Tennyson 4/12kV Conversion (EL‐14000), Hopkins Substation 4/12 kV Conversion (EL‐20000), Rebuild Underground District 15 (EL‐ 11003) and Rebuild Underground District 16 (EL‐13003). Engineering design in the Pilot area is complete and construction is in progress. Fifty‐five (73%) poles out of the seventy‐five targeted for replacement have been replaced in the Grid Modernization Pilot area, with the remaining twenty poles slated for replacement by March 2025. Additionally, 428 (47%) of the 908 homes in the Pilot area are ready for electrification, with another 480 homes in line to be connected to the upgraded infrastructure by the end of April 2025.
Hanover
Substation
Improvement
(EL‐24001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $220,986 $15,000,000 Utilities Completed Fall 2024 Project Status: This project installed two 12 kV 50 MVA transformers to replace two 4kV transformers that served 1501 Page Mill Road and make all substation improvements necessary to accommodate the installations.
Generally, three to four years are spent on a substation upgrade. Project construction is 100% complete and new Hanover substation transformers and switchgear have been successfully tested and commissioned and released to the Utility Operations group. Final project close out and settlement of the Public‐Private Partnership Contract between the City and Tesla remain.
Electric Fund Projects Status as of December 2024
Electric Fund Projects – Page 4 of 8
Inter‐Substation
Line Protection
Relay
(EL‐17005)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $371,146 $1,805,866 Utilities Construction Summer 2027 Project Status: This project replaces the existing HCB pilot wire relays with a new microprocessor line differential protective relay to protect the city’s 60 kV sub‐transmission line sections and equipment from damage due to faults (i.e. short circuits) on the 60 kV line sections. This project is being done in phases, with design and construction happening concurrently on the different phases. Construction of these improvements relies on work completed by other projects to install fiber optic connections. Engineering design for segments Colorado substation to Adobe Creek substation, Park Boulevard substation to Quarry substation, and Maybell substation to Park Boulevard substation is in progress. A test plan is being written to prove the equipment will work as designed.
The Quarry to Park substation segment is delayed due to resources and is expected to be completed fall 2025. Park to Maybell segment is still in progress, fiber installation is complete, and completion is expected winter 2026. Staff has completed the testing and verification of a fiber optic transfer switch proof of concept project required to proceed with replacement of HCB relays at COP.
Rebuild
Underground
District 24
(EL‐10006)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,949,767 $2,240,451 Utilities Design Fall 2025
Project Status: This project rebuilds and replaces the underground electric system in Underground District 24, the area bounded by Lytton Avenue; Bryant Street; Forest Avenue; and Alma Street. The engineering design will be completed in spring 2025. Construction will follow in fall 2025.
Smart Grid
Technology
Installation
(EL‐11014)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $12,387,759 $19,430,985 Utilities Construction Spring 2025 Project Status: Council approved the Advanced Metering Infrastructure (AMI) with Sensus on October 18, 2021.
The project includes replacement of 30,000 electric meters and retrofit of 20,800 water and 24,200 gas meters with radio endpoints to transmit meter data to the AMI network. The proof‐of‐concept phase including AMI Electric Fund Projects Status as of December 2024
Electric Fund Projects – Page 5 of 8
network installation, meter testing, and system integration will occur between January 2022 and August 2023. Full deployment is anticipated to run from September 2023 through April 2025.
Substation
Breaker
Replacement
(EL‐17002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,568,954 $7,312,009 Utilities Pre‐Design Summer 2028 Project Status: This project replaces high voltage circuit breakers that interconnect the nine electric substations and two power switching stations that are reaching the end of their useful life and are now underrated for their use. This project is being done in phases, with design and construction happening concurrently on the different phases. Staff completed the construction on the first phase and is working to procure a multi‐year contract with a contractor to complete the design and replacement of the remaining breakers. Staff is working on the design RFP and the construction IFB for contract services to complete substation projects. Lead times for circuit breakers are currently at around 18 months.
Substation
Physical Security
(EL‐16003)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $3,093,299 $7,397,072 Utilities Construction Winter 2025 Project Status: This project installs facilities providing physical protection for nine electric substations from vandalism and intrusion. The installation for the first phase was completed for seven of the nine substations in December 2024. The bid package for the 2nd phase and final two substations is being prepared for solicitation. Construction is to be completed by summer 2026.
Electric Fund Projects Status as of December 2024
Electric Fund Projects – Page 6 of 8
Recurring Projects
Communications
System
Improvements
(EL‐89031)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $45,733 $100,000 Utilities N/A Recurring
Project Status: This project installs high frequency coaxial cable, fiber optic cable, and related equipment to provide communications services for traffic signal coordination, telephone links, computer data transmission, and the Electric Supervisory Control and Data Acquisition (SCADA) system. This project is funding a portion of the design phase of an expanded Utilities fiber optic network. The contract for design of this network was approved by Council in June 2020. Staff installed 48F FO Cable between Maybell MB and PBS Park Boulevard substations in Existing Aerial Innerduct for pilot wire relay protection.
Electric Customer
Connections
(EL‐89028)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $2,202,541 $2,700,000 Utilities N/A Recurring
Project Status: This project installs services, transformers, and meters for new customers; upgrading of existing services; temporary service connections; and overhead and underground extensions for new or existing customers. Projects are in many stages of design and construction to provide temporary and permanent power to residential and commercial customers in Palo Alto.
Electric System
Improvements
(EL‐98003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $1,567,547 $2,980,070 Utilities N/A Recurring
Project Status: This project consists of various projects that replace deteriorated facilities or install protective devices that improve the Electric Distribution System. Projects are in many stages of development to replace transformers, replace poles, replace overhead wires, and install protective devices to improve service reliability.
Electric Utility
Geographic
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $68,397 $165,000 Utilities N/A Recurring
Electric Fund Projects Status as of December 2024
Electric Fund Projects – Page 7 of 8
Information
System
(EL‐02011)
Project Status: This project enhances the citywide Geographical Information System (GIS). The project scope includes on‐going maintenance/technical support of the existing GIS system and implementation of the new GIS platform, ESRI.
SCADA System
Upgrades
(EL‐02010)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $136,591 $225,000 Utilities N/A Recurring
Project Status: This project upgrades the Supervisory Control and Data Acquisition (SCADA) system hardware.
Staff completed the upgrade of the servers used for monitoring the utility substations and equipment for 2024.
The next hardware and software upgrade is currently in progress at the factory and work will occur in winter 2025.
Substation
Facility
Improvements
(EL‐89044)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $29,240 $400,000 Utilities N/A Recurring
Project Status: This project makes improvements to facilities at the electric substations in Palo Alto. Staff is working on the replacement of Remote Terminal Units (RTU) at various substations, upgrading gravel and grounding, 60 kV air switches, and reconfiguring steel trusses and associated devices. Engineering is working on design and construction for contract services to complete substation projects. Staff has completed the refurbishment of capacitor cans and fuses at Adobe Creek, the procurement and replacement of 12kV Alllis Chalmers circuit breakers at Hansen Way (7ea) and Hanover (9ea) as well as completed the installation of new Nexus meters at Hansen Way (22/23) and Colorado (20/21). The design of new Nexus meters at Hansen Way (20/21) is in progress.
Substation
Protection
Improvements
(EL‐89038)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $262,000 $300,000 Utilities N/A Recurring
Project Status: This project makes improvements to equipment used at electric substations to protect the substation equipment and circuits emanating from the substation from damage due to faults (i.e. short circuits) Electric Fund Projects Status as of December 2024
Electric Fund Projects – Page 8 of 8
on the electric system. Staff issued a task order with Soudi Consultants to review and revise protection settings and training on the commissioning of Park Boulevard relay.
Underground
System Rebuild
(EL‐16001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $0 $350,000 Utilities N/A Recurring
Project Status: This project replaces underground electric equipment in areas that were originally installed underground, that are not part of an Underground District. Staff is working to identify areas where the age of the existing cables is a high priority for cable replacement. To date, this includes areas in the Stanford Research Park, Arastradero Road, and along East Bayshore Road. New areas have been identified, and progress has been made on the development of the project. Projects are in many stages of development to replace underground transformers, cables, vaults, and to install protective devices to improve service reliability.
Wood Pole
Replacement
(EL‐19004)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $533,613 $750,000 Utilities N/A Recurring
Project Status: This project will fund the annual replacement of deteriorated wood power poles. CPAU staff and contract consultants are continuously working on pole replacement designs for construction. Replacement of poles in the Grid Modernization Pilot area is the top priority.
Fiber Optics Fund Projects Status as of December 2024
Fiber Optics Fund Projects – Page 1 of 2
One‐Time Projects
Fiber Optic
Network
System
Rebuild
(FO‐16000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $3,232,944 $29,789,313 Utilities Design December 2026 Project Status: This project is for the System Capacity Improvement that rebuilds portions of the "dark" fiber optic network around Palo Alto. In September 2022, Council approved the City’s fiber expansion plan including construction of a new fiber backbone and a phased buildout of a fiber‐to‐the‐premises network. The Fiber Optic Network System Rebuild CIP will be replaced with new Fiber Backbone and Fiber‐to‐the‐Premises (FTTP) CIPs in FY 2024. Staff has hired a consultant to complete the Fiber Backbone and FTTP conceptual design. The conceptual design has been completed the contract has been amended to complete the design and all provide documentation necessary for procurement of a construction contract. Staff is updating fiber databases and reviewing the current inventory of fiber strands in order to determine what sections of the Fiber Backbone should be upgraded first. Due to the Fiber to the Premises pilot and Wildfire Mitigation project in the Foothills, materials and resources have been reassigned from this project. Staff anticipates restarting this review phase of the new fiber backbone in July 2025 after the Foothills undergrounding, grid modernization pilot, and FTTP pilot are completed. As the FTTP pilot expands into Phase I, staff will be designing and constructing the new Fiber Backbone in phases and in alignment with Grid Modernization, with a tentative completion of the phase 1 Fiber Backbone by end of December 2026.
Fiber to the
Premises
(FTTP)
(FO‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $53,550 $ 20,000,000 Utilities Design Winter 2030
Project Status: This project will build Fiber‐to‐the‐Premises (FTTP) to deliver broadband (high‐speed internet) for homes and businesses in the City of Palo Alto. As the City builds the FO‐16000 ‐ Fiber Optics Network ‐ System Rebuild Staff has divided up the City into smaller sections for a phased approach of the Fiber‐to‐the‐Premises project.
Furthermore, Staff has proceeded to combine the Phase 1 Fiber‐to‐the‐Premise design with a Grid Modernization Project covering the same area. Staff is capitalizing on inherent synergies between the two projects, as well as taking advantage of economies of scale deployment that can be realized as a result of combining the two projects. Staff has contracted with an Engineering firm to produce design drawings and specifications. The City is implementing a pilot Fiber Optics Fund Projects Status as of December 2024
Fiber Optics Fund Projects – Page 2 of 2
during Phase 1 of the FTTP project to evaluate various new technologies and to assess various construction methodologies to closely align with Grid Modernization and inform on future phases of deployment. In conjunction with the grid modernization pilot, FTTP make‐ready work such as pole replacements and installation of messenger strands is being performed. The remaining FTTP pilot construction including fiber lashing and fiber distribution cabinets is scheduled to begin in February 2025 and customers in the pilot area are tentatively scheduled to be served in July 2025.
Recurring Projects
Fiber Optics
Customer
Connections
(FO‐10000)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $18,434 $253,100 Utilities N/A Recurring
Project Status: This project enables the installation of fiber optic infrastructure for new service connections.
Projects are developed as needed to meet customer requests for leasing of fibers on the Dark Fiber system. There have been seven new customer inquiries in the first half of FY 2025. The City is partnering with a non‐profit agency under a dark fiber licensing agreement to provide fiber broadband service to customers in the foothills area.
Fiber Optics
Network
System
Improvements
(FO‐10001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $36,608 $602,500 Utilities N/A Recurring
Project Status: This project improves the reliability within the fiber optic network system. As part of the City’s wildfire mitigation plan, this project will add new fiber conduit and substructure in the foothills to support city infrastructure and improve telecommunication and connectivity in the open space. This project will rebuild approximately 11 miles of overhead electric and fiber lines in Foothills Nature Preserve. Staff have completed the undergrounding of 7,000 feet of fiber. Staff will also be extending the fiber backbone from Dahl reservoir to Montebello reservoir. The foothills project is scheduled to be completed by summer 2025.
Gas Fund Projects Status as of December 2024
Gas Fund Projects – Page 1 of 3
One‐Time Projects
Gas Line
Repair at
Arastradero
Creek
(GS‐25001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $ 0 $1,000,000 Utilities Design Fall 2026
Project Status: This project is for the design of the Arastradero Creek to address a creek bed erosion project that exposed an 8” natural gas pipeline and threatened the integrity of a 16” potable water pipeline and 16” sanitary sewer pipeline.
The project will address requirements outlined by the Water Board in the City emergency work permit to re‐bury the exposed 8” gas pipeline. The design is expected to finish by winter 2026, with construction beginning in summer 2026.
Gas Main
Replacement
Project 24
(GS‐14003)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $3,929,943 $11,409,309 Utilities Construction Spring 2025 Project Status: This project enables the design and construction to replace approximately 20,100 linear feet (which represents 1.9% of the City's Gas distribution main system) of distribution main and 260 gas services constructed mainly of PVC on various streets within the University Park and Crescent Park neighborhoods. Release of the project for bidding has been delayed, to include the Town & Country Village scope. This project was split into GMR24A and GMR24B.
GMR24A (Stanford Shopping Center) was completed in spring 2023. GMR24B construction started in winter 2024, is approximately 80% complete, and is anticipated to be complete in spring 2025.
Gas Main
Replacement
Project 25
(GS‐15000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $15,525 $8,743,849 Utilities Design Fall 2026
Project Status: This Gas Main Replacement (GMR) project replaces approximately 26,000 linear feet (which represents
2.3% of the City’s Gas Distribution System) of leaking, inadequate sized, and structurally deficient gas mains and services located on various streets in the neighborhoods of Community Center, Leland Manor, Midtown, and Palo Verde neighborhoods. Staff identified problematic mains and services by researching maintenance and leak histories, analyzing performance of the entire Gas Distribution System, and considering risk ratings of the Distribution Integrity Management Plan. A federal grant application was submitted in August 2023, and the City was awarded $16.5 million in grant funding for this project. Staff is currently completing the Tier 2 Environmental documentation to meet federal grant requirements Gas Fund Projects Status as of December 2024
Gas Fund Projects – Page 2 of 3
before it can be released through purchasing for construction bids. The Grant Agreement is anticipated to go before Council in January 2025. The project is on track for construction to begin in summer 2025.
Recurring Projects
Gas
Distribution
System
Improvements
(GS‐11002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $484,530 $1,166,723 Utilities N/A Recurring
Project Status: This project enables Gas Distribution System improvements that include increasing distribution system capacity for load growth, replacing deteriorated capital facilities, reconfiguring and adding and improving service reliability, and conducting research related to performance of the gas distribution system or its various components making general improvements to the system. The City must continuously evaluate service reliability needs and make improvements to the system to maintain top level service to City customers and to minimize potential economic losses due to service interruptions. In the first half of FY 2025, City crews completed the replacement of various gas services and valves throughout the system and replaced leaking ten inch steel gas valves on the Waverley Street bridge crossing at Matadero Creek.
Gas
Equipment
and Tools
(GS‐13002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $80,226 $100,000 Utilities N/A Recurring
Project Status: This project purchases polyethylene (PE) fusion equipment and tools, directional boring/locating equipment and tools, and general shop equipment and tools. The equipment needs to be upgraded on an annual basis to safely operate and maintain a natural gas distribution system and to ensure operators’ safety and productivity. In the first half of FY 2025, no new equipment purchases were completed.
Gas Fund Projects Status as of December 2024
Gas Fund Projects – Page 3 of 3
Gas Meters
and
Regulators
(GS‐80019)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $365,663 $688,545 Utilities N/A Recurring
Project Status: This project provides replacement of the existing gas meters and regulators annually. The coordination of gas meters and regulator replacements with gas meters identified to be replaced under the AMI contract, which is generally gas meters that are twenty‐five years or older. The gas meter replacement program ensures the accuracy of gas consumption measurement, reduces possible revenue loss due to under‐registered gas, and provides customers with accurate monthly bills. Replacement of aged gas meters and regulators is on‐going. The next major replacement of meters and regulators will be coordinated with Gas Main Replacement Project 25 (GS‐15000) and the Advanced Metering Infrastructure project.
Gas System,
Customer
Connections
(GS‐80017)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $584,034 $700,000 Utilities N/A Recurring
Project Status: This project enables the Gas Distribution System to be extended to provide gas service to new customers and augment service to customers with increased natural gas demands. Improvements include new mains, services, valves, regulators, meters, and accessories in order to meet changes in existing customer service demands and respond to changes in gas service requirements due to new development or redevelopment. This project is funded partially from reimbursements by customers. City crews completed 22 gas service installations, 4 gas service relocations and 65 gas service demolitions in the first half of FY 2025.
Stormwater Management Projects Status as of December 2024 Stormwater Management Projects ‐ Page 1 of 4
One‐Time Projects
Corporation
Way System
Upgrades and
Pump Station
(SD‐21000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $340,827 $4,146,554 Public Works Design Spring 2026 Project Status: This project incorporates a design of a new small pump station with a 25 cubic feet per second capacity and upgrades 700 linear feet of pipe to 30‐inch diameter High Density Polyethylene pipe. The existing system does not have the force needed to discharge storm flows into the Adobe Creek. Adding a pump station in advance of the outfall and upsizing the storm pipe will eliminate the routine flooding along East Bayshore Road and convey runoff from a 10‐year storm event. Staff secured an easement for the pump station from adjacent property owners. The consultant completed the design of the project in June 2024. Due to poor bid results combined with high construction costs, a third IFB is scheduled to be advertised in December 2024.
East Meadow
Drive System
Upgrades
(SD‐22000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $440,133 $663,551 Public Works Completed Summer 2024 Project Status: This project added approximately 404 linear feet of new 24‐inch high density polyethylene (HDPE) to be parallel to the existing 36‐inch pipe within East Meadow Drive to increase the capacity of the storm drain system. This project includes upsizing manholes based on new pipes and reconnecting laterals from private property and catch basins. A construction contract was awarded in October 2023, and construction began in November 2023. The project was completed in September 2024, after additional storm drain‐pipe replacement locations as part of the Storm Drain Rehab project (SD‐06101) were completed.
East Meadow
Circle
Connection to
Adobe Creek
Pump Station
(SD‐26000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $333,087 $634,016 Public Works Completed Summer 2024 Project Status: This project installed approximately 506 linear feet of 15‐inch pipe and manholes along East Meadow Circle. The upgraded line will eliminate flooding that occurs within East Meadow Circle when the water level within Barron Creek is higher than the flap‐gate, and flows are not able to drain into the creek. The new 15‐ inch HDPE line extension allows flows to drain away from Barron Creek and into Adobe Creek, where they can be pumped. The project also includes a small bioretention area to treat low flow runoff within East Meadow Circle Stormwater Management Projects Status as of December 2024 Stormwater Management Projects ‐ Page 2 of 4
before discharging into either creek. A construction contract was awarded in October 2023, and construction began in November 2023. The project was completed in September 2024 following additional storm drain‐pipe replacement locations as part of the Storm Drain Rehab project (SD‐06101).
Hamilton
Avenue System
Upgrades
(SD‐25000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $ $6,152,539 Public Works Design Summer 2026
Project Status: This project adds approximately 3,700 linear feet of new 48‐inch high‐density polyethylene (HDPE) pipe and manholes on Hamilton Avenue to increase the capacity of the storm drain system. This project proposes to upsize the pipes to divert some flows away from Newell Road System and toward the 96‐inch line near Greer Road that would have otherwise drained towards Channing Avenue by adding storm pipe on a section of the 1500 block of Hamilton. As a result of the December 31, 2022, flood event, the project includes upsizing the existing 12‐ inch line on Alester Drive for additional storage capacity. The design and project documents are underway. The project design is approximately 70% complete.
Trash Capture
Device
Installation
(SD‐22002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $762,720 $818,837 Public Works Completed Summer 2024 Project Status: This project involved the design and construction of a large trash capture device (TCD) to be installed in the planting strip along Embarcadero Road located in front of the Palo Alto Baylands Golf Links parking lot. The TCD will be integrated into a 36‐inch storm pipe to capture trash as small as five millimeters from a section of the storm drain system prior to discharging to the San Francisco Bay. The 189‐acre drainage area treated by the TCD consists of 169 acres of commercial and office land use in the City’s jurisdiction and 20 acres in the California Department of Transportation (Caltrans) right‐of‐way. Caltrans provided funding for the project construction, while the City will take on the maintenance per an interagency agreement. Construction began in summer 2023 and was completed October 1, 2024.
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $424,398 $2,881,017 Public Works Design Spring 2026 Stormwater Management Projects Status as of December 2024 Stormwater Management Projects ‐ Page 3 of 4
West Bayshore
Road Pump
Station
(SD‐20000)
Project Status: This project incorporates the design and construction of a new small pump station with 15 cubic feet per second capacity. Installing a new pump station will allow storm flows to be pumped into the Adobe Barron Creek confluence while adding a pump station in advance of the outfall would eliminate the routine flooding along West Bayshore Road and allow the system to convey runoff from a 10‐year storm event. Staff secured an easement for the pump station from adjacent property owners. The consultant completed the design of the project in June 2024. Due to poor bid results combined with high construction costs, a third IFB is scheduled to be advertised in December 2024.
West Bayshore
Road Trunk Line
Improvements
(SD‐23000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $44,554 $2,424,006 Public Works Design Spring 2026 Project Status: This project replaces approximately 1,400 linear feet of existing 15‐inch diameter pipe with 36‐inch High Density Polyethylene pipe. These improvements along with the new West Bayshore Road Pump Station (SD‐ 20000) will eliminate the routine flooding along West Bayshore Road and allow the system to convey runoff from a 10‐year storm event. Staff secured an easement for the pump station from adjacent property owners. The consultant completed the design of the project in June 2024. Due to poor bid results combined with high construction costs, a third IFB for the project is scheduled to be advertised in December 2024.
Recurring Projects
Green
Stormwater
Infrastructure
(SD‐22001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $77,092 $1,819,870 Public Works N/A Recurring
Project Status: This project provides funding for Green Stormwater Infrastructure (GSI) projects and the integration of GSI features in the design and implementation of planned CIP projects supported by other funds. GSI mimics the natural environment to slow, spread, infiltrate, and filter pollutants from stormwater runoff through native or Stormwater Management Projects Status as of December 2024 Stormwater Management Projects ‐ Page 4 of 4
engineered soils or other pervious material rather than discharging it directly into the storm drain system, creeks, and the Bay. Types of GSI include bioretention areas, flow‐through planters, tree wells, and pervious pavement to manage stormwater runoff. The FY 2024 budget is allocated as a match to fund the balance of a GSI project partially funded by the U.S. Environmental Protection Agency (EPA) and for constructing a bioretention area as part of the East Meadow Circle Connection to Adobe Creek pump station project (SD‐26000) in spring 2024. SD‐26000 has been completed, while a request for proposals for the EPA‐funded project will be released in spring 2025.
Storm Drainage
System
Replacement
and
Rehabilitation
(SD‐06101)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $598,188 $1,650,239 Public Works N/A Recurring
Project Status: This project provides for annual replacement and rehabilitation to maintain the integrity of the storm drain system, including deteriorated storm drain piping, manholes, and storm drain inlets. The rehabilitation includes replacement of broken corrugated metal pipe with High Density Polyethylene pipe. Based on recent pipe failures that occurred in early 2023, storm drain pipes at seven locations (Forest Avenue, Embarcadero Road, Fielding Drive, Middlefield Road, Newell Road, and Alexis Drive) were replaced as part of CIP projects SD‐22000 and SD‐26000. A construction contract was awarded in October 2023 and construction was completed in September 2024.
Wastewater Collection Fund Projects Status as of December 2024
Wastewater Collection Fund Projects – Page 1 of 2
One‐Time Projects
Wastewater
Collection
System
Rehabilitation
Augmentation
Project 32
(WC‐20000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $3,000,000 Utilities Construction Summer 2026
Project Status: This project designs and constructs high priority main and lateral replacements, which reduces inflow of rainfall and infiltration of groundwater into the collection system. The project will replace approximately 5,200 linear feet (which represents 0.5 percent of the City’s Wastewater Collection System) for streets in the Middlefield Road, Webster Street, Santa Rita Avenue, and N. California Avenue neighborhoods. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement.
Priority will be given to areas identified by Public Works as targeted work zones ensuring coordination between departments.
Recurring Projects
Sewer
Lateral/Manhole
Rehabilitation
and
Replacement
(WC‐99013)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $688,486 $875,500 Utilities N/A Recurring
Project Status: This project replaces defective sewer laterals, cleanouts, manholes, backwater devices, and equipment to support these activities to maintain the Wastewater Collection System, as well as to comply with the Sanitary Sewer Master Plan (SMP). Information collected during routine annual maintenance activities is used to prioritize work. The continued work performed will also help to reduce both sewage blockage and the City's treatment expenses to treat rainwater or groundwater infiltration. A new three‐year construction contract was approved in FY 2023 to replace problematic sewer laterals. In the first half of FY 2025, two sewer lateral replacements were completed under this contract.
Wastewater Collection Fund Projects Status as of December 2024
Wastewater Collection Fund Projects – Page 2 of 2
Sewer System,
Customer
Connections
(WC‐80020)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $386,388 $450,000 Utilities N/A Recurring
Project Status: This project installs sewer lateral connections and additions or extensions of existing mains to serve new customers and to respond to changes in sewer requirements due to redevelopment. Old existing non‐plastic sewer laterals with condition deficiencies per Utilities Operations’ criteria are required to be replaced in accordance with the latest 2022 WGW Standards. In the first half of FY 2025, eleven new lateral connections were performed.
Wastewater
General
Equipment and
Tools
(WC‐13002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $44,679 $90,000 Utilities N/A Recurring
Project Status: This project provides funds to procure new general equipment and new tools. In the first half of FY 2025, no new general equipment or tools was procured.
Wastewater
System
Improvements
(WC‐15002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $133,144 $200,000 Utilities N/A Recurring
Project Status: This project implements improvements to the Wastewater Collection System by increasing system capacity for growth, flow monitoring, hydraulic modeling and system analysis, load simulations, asset management analysis and assessment, system infiltration analysis, and sanitary sewer overflow monitoring and reduction. Part of this project funds the Sewer Master Plan Study, which is evaluating the City’s existing wastewater collection system, flows, and flow patterns to determine system capacity to meet current and future flows and recommend and prioritize capital improvement projects where needed. The consultant contract was approved in November 2023 and work began in December 2023. The project completed calibrating the collection system model in fall 2024 and is beginning to run the model to quantify existing system flows and buildout system flows. Project completion is anticipated in summer 2025.
Wastewater Treatment Fund Projects Status as of December 2024
Wastewater Treatment Fund Projects – Page 1 of 4
One‐Time Projects
Local
Advanced
Water
Purification
System
(WQ‐19003)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $2,196,877 $ $67,138,041 Public Works Design Winter 2027 Project Status: This project enables the design and construction of an Advanced Water Purification Facility to further improve the quality of the tertiary‐treated recycled water by ultrafiltration followed by reverse osmosis to reduce the level of total dissolved solids. The water reuse partnership agreement with Valley Water and Mountain View provides $16 million in funding from Valley Water grant funding for a portion of the project costs and a State low‐interest loan for the design and construction phases. Mountain View agreed to pay the remainder of the capital costs associated with this project. The design is completed and staff issued an IFB in fall 2024. The project is in the process of receiving a building permit while financial agreements with funding agencies are being finalized. Construction is expected to start in spring 2025.
Headworks
Facility
Replacement
(WQ‐16002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $184,846 $55,820,790 Public Works Pre‐Design Fall 2032 Project Status: This project replaces the existing two outdated influent pump stations and their associated equipment and ancillary systems, including the suction and discharge piping manifolds, valves, electrical and controls system, screening equipment, grit handling equipment, pumps, flow meters and yard piping. The consultant is currently performing the preliminary design to finalize the design criteria. At the preliminary design conclusion, either the same or a different consultant will be selected to perform detailed design.
Horizontal
Levee Pilot
(WQ‐22001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $156,195 $754,625 Public Works Design Fall 2029
Project Status: This project consists of the design, permitting, and construction of a horizontal levee pilot system. The system will utilize treated wastewater to create a transitional brackish habitat on the Bayside of a future flood control levee located in the Palo Alto Baylands, adjacent to the Regional Water Quality Control Plant (RWQCP). Information and data collected by this pilot system could support broader implementation of horizontal levees as green Wastewater Treatment Fund Projects Status as of December 2024
Wastewater Treatment Fund Projects – Page 2 of 4
infrastructure components in larger flood control levee improvement projects within Palo Alto and beyond. The project completed design, CEQA review, conducted several stakeholder outreach events, created a project webpage, obtained all construction permits from resource agencies, received a recommendation from the Parks and Recreation Commission, and obtained Council approval of the Park Improvement Ordinance as well as a Cooperative Agreement between project partners. The project is currently onboarding a construction management firm, preparing for required monitoring, and coordinating future community engagement activities including BioBlitz and King Tide Walks. The San Francisco Estuary Partnership/Association of Bay Area Governments will be posting the project for solicitation in early 2025.
Joint
Intercepting
Sewer
Rehabilitation
(Phase 1)
(WQ‐24000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $103,833 $12,590,181 Public Works Construction Summer 2025 Project Status: This project will rehabilitate 2,364 linear feet of the 60‐inch and 72‐inch diameter Joint Intercepting Sewer (JIS) trunk line leading to the Regional Water Quality Control Plant (RWQCP). The entire trunk sewer line, constructed in 1972, is approximately 9,000 feet long consisting of thirteen manholes and three junction structures.
The JIS conveys raw wastewater mainly from the City of Mountain View, City of Los Altos, Los Altos Hills, and a portion of Palo Alto, which accounts for more than half of the RWQCP’s influent flows. A construction contract was awarded in winter 2024. Construction is 23% complete and is scheduled to be completed by summer 2025.
New
Laboratory
and
Environmental
Services
Building
(WQ‐14002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $363,705 $17,051,434 Public Works Pre‐Design Fall 2030 Project Status: This project was originally envisioned to replace the existing plant laboratory and environmental services offices. Staff is currently revising space planning assumptions as the City and RWQCP are investigating the potential acquisition of a property adjoining the RWQCP and have put further design efforts on hold. The original design contract was terminated in March 2021. Solicitation for engaging a new consultant for detailed design will begin after advanced planning and siting analysis are completed as part of the Long‐Range Facilities Plan Update.
Wastewater Treatment Fund Projects Status as of December 2024
Wastewater Treatment Fund Projects – Page 3 of 4
Recommendations from the Long Range Facilities Plan Update, anticipated to be completed in winter 2027, will help determine the direction the RWQCP will pursue to address this item.
Outfall Line
Construction
(WQ‐19000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $18,237,754 Public Works Design Summer 2027
Project Status: This project consists of the construction of a new parallel outfall pipe to convey final plant effluent to San Francisco Bay. A re‐design of the pipeline is needed to accommodate a potential future runway shift at Palo Alto Airport. Staff is currently working with the Airport staff and Federal Aviation Administration (FAA) to gain FAA concurrence for the pipeline construction and permanent easements on Airport property. The re‐design is anticipated to begin in 2025, moving immediately to construction upon design completion.
Secondary
Treatment
Upgrades
(WQ‐19001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $76,312,534 $193,322,311 Public Works Construction Summer 2028 Project Status: This project upgrades the Secondary Treatment process at the RWQCP. The existing Secondary Treatment process has two main components, the Fixed Film Reactors (FFR) and the Activated Sludge (AS) Process.
This project includes the reconstruction of the AS process, rehabilitation and reconfiguration of the AS Aeration Basins, the elimination of the FFRs, addition of denitrification capabilities, and replacement of equipment beyond its useful life. Construction began in winter 2023 with the completion of new nitrification denitrification treatment and retirement of the FFR’s is expected in 2028. Construction is still in progress with much of the underground support infrastructure in place. Reconfiguration of the first AS Aeration Basin is completed with the basin and is anticipated to be online in winter 2025.
Wastewater Treatment Fund Projects Status as of December 2024
Wastewater Treatment Fund Projects – Page 4 of 4
Recurring Projects
Plant Master
Plan
(WQ‐10001)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $559,871 $442,061 Public Works N/A Recurring
Project Status: This project enables the ongoing program management support for major capital projects. Current tasks include developing scopes of work, evaluating consultant proposals, coordinating project management activities, pursuing State low‐interest loans for multiple projects, and updating partner agreements. The consultant provides support for the projects associated with the Long‐Range Facilities Plan (LRFP) update.
Plant Repair,
Retrofit and
Equipment
Replacement
(WQ‐19002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $5,804,943 $13,727,555 Public Works N/A Recurring
Project Status: This project enables the assessment, repair, and retrofit of the RWQCP’s concrete and metal structures; the replacement of necessary equipment and ancillary facilities, including electrical equipment/systems, to maintain treatment reliability and existing infrastructure; and the replacement of large diameter flow meters built into the wastewater treatment system on sewers, pipes, and water lines. Design of the 12 kV Electrical Loop Upgrade Project was completed in spring 2022. A construction contract for phase 1 was executed in winter 2023 and completed in fall 2024. A construction contract for Phase 2 was executed in fall 2024 and is scheduled to be completed by fall 2026.
Water Fund Projects Status as of December 2024
Water Fund Projects – Page 1 of 5
One‐Time Projects
Water Main
Replacement
Project 29
(WS‐15002)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $3,888,047 $9,307,828 Utilities Completed Summer 2024 Project Status: This project funded the design and replacement of structurally deficient water mains and appurtenances. Mains are selected by researching the maintenance history of the system and identifying those that are undersized, corroded, and/or subject to breaks. The project scope includes approximately 7,500 linear feet (which represents 0.6 percent of the City’s Water Distribution System) of mains and services on various streets within the City, including areas in the Evergreen Park and Ventura neighborhoods. Construction started in November 2023 and was completed in September 2024.
Water Main
Replacement
Project 30
(WS‐16001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $5,371 $9,809,000 Utilities Design Spring 2026
Project Status: This project will fund the replacement of structurally deficient water mains and appurtenances in Fiscal Year 2026. Mains are selected by researching the maintenance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 10,000 linear feet (which represents 0.8 percent of the City’s Water Distribution System) of mains and services on various streets within the City, including areas in Midtown/Midtown West, Palo Verde, and Green Meadow neighborhoods. The design is approximately 50% complete at the midpoint of FY 2025.
Water Recycling
Facilities
(WS‐07001)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $710,106 $852,674 Utilities Pre‐Design Fall 2027
Project Status: This project allows the City to hire a consultant to prepare a business plan, prepare preliminary design, and secure funding options for an expansion of the existing recycled water delivery system in the City. The expansion pipeline is one of several water reuse projects being considered in the Northwest County Recycled Water Strategic Plan. One Water Plan development is underway to evaluate alternative water supplies, define existing and future uncertainties and supply risks, and identify community needs and priorities. Funding contribution from Water Fund Projects Status as of December 2024
Water Fund Projects – Page 2 of 5
the Water Fund to the Recycled Water project has ended and funding for Operations and Maintenance will be reviewed for budget cycle FY 2027.
Water Tank
Seismic Upgrade
and
Rehabilitation
(WS‐09000)
Prior Years Actuals Total Project Budget Implementing Department Project Phase Project Completion $9,944,241 $26,816,199 Utilities Construction Fall 2028 Project Status: This project for Seismic Water System Upgrades includes seismic upgrades at the Montebello, Mayfield, Corte Madera, Park, Boronda, and Dahl Reservoirs in compliance with the American Society of Civil Engineers (ASCE 7) seismic codes. Mayfield Reservoir was seismically retrofitted in 2011. Seismic upgrades of Boronda and Montebello Reservoirs were completed in 2016 and 2018. The new concrete Corte Madera Reservoir was completed in April 2022. The Park Reservoir and Dahl Reservoir Tanks are scheduled next for retrofit or replacement. An Engineering and structural assessment of Park Reservoir was completed in spring 2023, and Dahl Reservoir will be assessed in 2025.
Recurring Projects
Water
Distribution
System
Improvements
(WS‐11003)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $161,813 $975,388 Utilities N/A Recurring
Project Status: This project enables improvements to water distribution system deliverability and reliability. Typical activities include installing restraining joints at critical pipelines and bridge crossings, increasing the size of inadequate facilities, system leakage surveys, network modeling, and fire flow studies or other system improvements as required. Continuous evaluation of system needs and making required improvements is necessary to maintain adequate quantities of quality water, meeting local, state, and federal safe drinking water standards. The Pump Station Painting project to paint the five foothill pump stations was completed in May 2024.
Water Fund Projects Status as of December 2024
Water Fund Projects – Page 3 of 5
Services for a full system leakage survey of the water distribution system will be solicited in 2025 and the work is expected to be completed by 2026.
Water, Gas,
Wastewater
Utility GIS Data
(WS‐02014)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $249,154 $578,800 Utilities N/A Recurring
Project Status: This project enables contracts related to Utilities GIS (Geographic Information System) needs. AME database is heavily utilized by Utilities Engineering staff to update the utility information in GIS. The updated information is used by various City staff, such as marking/locating underground utilities to comply with USA (Underground Service Alert) requirements; developing design drawings for pipeline replacement projects; verifying existing underground utilities during construction activities; creating customized utility map books for field crews and on‐call personnel to meet their specific needs. Annual surveying contracts collect GPS points of existing above‐ ground utility features within CIP project areas. The data being collected continues to be used to correct the GIS database. Accurate utility data helps the design to select new pipe alignment to minimize construction conflicts and provides data for additional road feature linework to be corrected in the older GIS/AVEC database via ESRI.
Water General
Equipment/Tools
(WS‐13002)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $0.00 $100,000 Utilities N/A Recurring
Project Status: This project acquires new equipment and tools, the replacement of existing fusion equipment, and other associated tools. The fusion equipment is used to fuse together pipe joints in the City's water distribution system. Equipment and tools are required to be upgraded on an annual basis to maintain high quality standards for the installation of the City's water distribution mains, along with the associated service standards and worker safety and productivity measures. There were no purchases of equipment or tools in the first half of FY 2025.
Water Meters
(WS‐80015)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $2,801,577 $367,440 Utilities N/A Recurring
Water Fund Projects Status as of December 2024
Water Fund Projects – Page 4 of 5
Project Status: This project enables the purchasing of meters for new customers, upgrading meters for current customers, installing meter bypasses, and replacing obsolete meters that are no longer repairable. This funding also allows for annual testing and calibration of selected meters to maintain meter accuracy and reliability. During the AMI implementation process, approximately 50% of the meters will be replaced, with a focus on meters more than twenty years old. Staff is currently testing large diameter meter sets. Staff continues to test additional larger diameter meters.
Water Service
and Hydrant
Replacement
(WS‐80014)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $152,163 $412,000 Utilities N/A Recurring
Project Status: This project replaces system control valves, deteriorated galvanized service lines, lead goosenecks, and fire hydrant valves and assemblies per the Fire Department’s flow testing, upgrades fire hydrants in main line replacement project areas, replaces damaged fire hydrants, and replaces existing undersized or deteriorated copper water services on an as needed basis. Staff has been working on an extensive valve audit and to date have operated and evaluated approximately 74% of the City’s 6,500 water valves. This project will be increasing work to replace inoperative and leaking valves identified during this audit process. This project will be increasing work to replace inoperative and leaking valves identified during this audit process. In addition, the City will be doing additional work to look for possible lead whips in our distribution system as we continue to comply with the new lead and copper rule revisions (LCRR).
Water System
Customer
Connections
(WS‐80013)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $1,187,207 $960,500 Utilities N/A Recurring
Project Status: This project allows for improvements that include new main extensions, valves, domestic services, meters on upgraded services, backflow devices, fire services, and fire hydrants. System extensions are required to provide service to new large developments and to serve existing customers requesting expanded service on Development Services projects. A total of 70 water services were installed in the first half of FY 2025.
Water Fund Projects Status as of December 2024
Water Fund Projects – Page 5 of 5
Water System
Supply
Improvements
(WS‐11004)
Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $23,648 $4,133,706 Utilities N/A Recurring
Project Status: This project evaluates and improves the City’s water distribution system on an as‐needed basis. This project includes piping modifications, equipment replacements associated with water delivery, supervisory control software upgrades, system modifications for water system quality compliance, conditional assessment of the reliability of transmission mains, and security system installations. The water system includes the connection facilities between the City’s and the San Francisco Public Utility Commission’s pipelines, emergency water wells within the City’s pumping stations, water reservoirs, and pipelines. Security cameras will also be added to various tanks, pump stations, and turnouts as part of the Security Cameras project. Two new generators have been purchased and will be deployed in FY 2025.
List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
AP‐23000
Airport Zero Emission
Vehicle Fleet Replacement
Program
This project provided the funding to replace existing support vehicles used by Airport staff with zero emission vehicles. The Airport received delivery of the final new electric truck in fall 2024 which replaced both airport vehicles with electric vehicles.
Procurement Airport Airport Summer 2024 $ 377,696.00 PE‐24000 Baylands Boardwalk Piling
Repair
This project provided funding for the identification and implementation of a long‐term repair solution to damage caused by aquatic borers to the Lucy Evans Baylands Interpretive Center’s boardwalk pilings. The project received permits from the San Francisco Bay Regional Water Quality Control Board, Bay Conservation and Development Commission, United States Fish and Wildlife Services, and United States Army Corps of Engineers. Project construction was completed in October 2024.
Construction Buildings and
Facilities Public Works Fall 2024 276,461.00 $
PG‐14002 Cameron Park Improvements
This project upgraded and renovated safety and accessibility features at Cameron Park with a primary focus on the park playground improvements. The Cameron Park Improvements Project were completed in November 2024.
Construction Parks and Open
Space
Community
Services Fall 2024 $ 205,627.00
PE‐20002
City Facilities Assessment
and Record Plan
Management System
This project provided a complete Facility Condition Assessment (FCA) to renew cost estimates of the deferred maintenance, planned maintenance, capital renewal and electrification costs of city facilities over the next 30 years. A detailed list of buildings for electrification has been analyzed to determine prioritization to help meet SCAP goals. The data has been updated into the City of Palo Alto’s newly customized Infrastructure Management System to provide long range capital planning based on the results of the FCA. The Record Plan Management System is being implemented through TE‐13004. The project reached completion in fall 2024.
Construction Buildings and
Facilities Public Works Fall 2024 $ 333,134.00 SD‐22000 East Meadow Drive System
Upgrades
This project added 407 linear feet of new twenty‐four inch high density polyethylene (HDPE) to be parallel to the existing thirty‐six inch pipe within East Meadow Drive to increase the capacity of the storm drain system. This project included upsizing manholes based on new pipes and reconnecting laterals from private property and catch basins. Project was completed in September 2024.
Construction Stormwater
Management Public Works Summer 2024 636,405.00 $
SD‐26000
East Meadow Circle
Connection to Adobe Creek
Pump Station
This project installed 506 linear feet of fifteen‐inch pipe and manholes along East Meadow Circle.
The upgraded line will eliminate flooding that occurs within East Meadow Circle when the water level within Barron Creek is higher than the flap‐gate, and flows are not able to drain into the creek. The new fifteen‐inch HDPE line extension allows flows to drain away from Barron Creek and into Adobe Creek, where they can be pumped. The project also included a small bioretention area to treat low flow runoff within East Meadow Circle before discharging into either creek. The project was completed in September 2024.
Construction Stormwater
Management Public Works Summer 2024 634,016.00 $
SD‐22002 Trash Capture Device
Installation
This project included both the design and construction of a large trash capture device (TCD) installed in the planting strip along Embarcadero Road located in front of the Palo Alto Baylands Golf Links parking lot. The TCD was integrated into a thirty‐six inch storm pipe to capture trash as small as five millimeters from a section of the storm drain system prior to discharging to the San Francisco Bay. The 189‐acre drainage area treated by the TCD consists of 169 acres of commercial and office land use in the City’s jurisdiction and twenty acres in the California Department of Transportation (Caltrans) right‐of‐way. Construction was completed October 1, 2024.
Construction Stormwater
Management Public Works Fall 2024 818,837.00 $
December 2024
1 List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
EL‐24001 Hanover Substation
Improvement
This project installed two 12 kV 50 MVA transformers to replace two 4kV transformers that served 1501 Page Mill Road and make all substation improvements necessary to accommodate the installations. Project construction is 100% complete and new Hanover substation transformers and switchgear have been successfully tested and commissioned and released to the Utility Operations group. Final project close out and settlement of Public‐Private Partnership Contract between the City and Tesla still remain.
Construction Electric Utilities Fall 2024 $ 15,000,000.00 WS‐15002 Water Main Replacement
Project 29
This project funded the design and replacement of structurally deficient water mains and appurtenances. Mains are selected by researching the maintenance history of the system and identifying those that are undersized, corroded, and/or subject to breaks. The project scope included approximately 7,500 linear feet (which represents 0.6 percent of the City’s Water Distribution System) of mains and services on various streets within the City, including areas in the Evergreen Park and Ventura neighborhoods. The project was completed in September 2024.
Construction Water Utilities Fall 2024 9,307,828.00$
OS‐24000 Baylands Nature Preserve
Entrance Gate
This project installed a new automated gate at the Baylands Nature Preserve main entrance. The existing gate was manually opened and closed by staff each day for public access. The scope of work included an electrical transformer, trenching, wiring, and gate automation equipment. The project started June 24, 2024 and reached substantial completion on June 30, 2024.
Construction Parks and Open
Space
Community
Services Spring 2024 132,701.00$
PE‐13011 Charleston Arastradero
Corridor Project
The Charleston Arastradero Corridor was reconfigured to provide new landscaped median islands, bulb outs, enhanced bike lanes, traffic signal improvements, and new street trees to complement the new lane configurations that were approved for permanent retention. Phase 1 (Arastradero Road between Foothill Expressway to Clemo Avenue), Phase 2 (Charleston Road from Alma Street to Middlefield Road) and Phase 3 (Arastradero Road from Los Palos Avenue to El Camino Real, Charleston Road from El Camino Real to Alma Street and from Middlefield Road to San Antonio Road) have all been completed as of spring 2024.
Construction Traffic and
Transportation Public Works Spring 2024 $ 20,788,951.00 WC‐19001
Wastewater Collection
System Rehabilitation
Augmentation Project 31
This project funded the design and construction of high priority main replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaced approximately 11,000 linear feet (which represents 1.0 percent of the City's Wastewater Collection System) for El Camino Real from Page Mill Road to Cesano Court, and Page Mill Road from Ramos Way to Ash Street. The project wais comprised of mains identified in video inspection work or through maintenance records as structurally deficient and in need of replacement. The work was in Caltrans (El Camino Real) and the County of Santa Clara (Page Mill Road) right‐of‐way. Construction was completed May 5, 2024.
Construction Wastewater
Collection Utilities Spring 2024 8,635,244.00$
WQ‐14003 Primary Sedimentation Tank
Rehabilitation
This project enabled the design and construction for new protective coatings on each of the four concrete primary sedimentation tanks, with replacement of worn rotating parts and mechanical and electrical equipment. These tanks were installed in 1972 and the recoating project will will extend the concrete life for another thirty years. Substantial completion was achieved on June 1, 2024.
Construction Wastewater
Treatment Public Works Spring 2024 20,449,644.00 $
WS‐07000 Water Regulation Station
Improvements
This project for Water Regulation Station Improvements included seismic upgrades, piping improvements and other various upgrades to increase the structural reliability of two of the City's turnouts with SFPUC. Work under this project includes Seismic Upgrades of California Avenue and Page Mill Road Turnouts. Structural evaluation for restraining the Page Mill turnout and piping was included in the design. The construction was completed in May 2024.
Construction Water Utilities Spring 2024 2,960,477.00$
June 2024
2 List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
PE‐19001 Water, Gas, Wastewater
Office Remodel
This project incorporated renovations to the Utilities Water Gas Wastewater (WGW) office space at the Municipal Service Center (MSC). The new work area includes a small reception area, a renovated kitchen and printer area, additional offices and cubicles, upgrades to the HVAC system, lighting improvements and fire life safety systems upgrade. Construction was completed in April 2023.
Construction Buildings and
Facilities Public Works Spring 2023 $ 1,234,354.00 FD‐22000 Extrication Tool Replacement
This project provided funding for the replacement of all extrication tools for the Fire Department. Extrication tools, also known as "Jaws of Life", are used to rescue victims of car accidents and other emergencies where the victims are trapped in confined spaces. Equipment was purchased in winter 2023 and the project is complete.
Procurement Buildings and
Facilities
Fire
Department Winter 2023 298,200.00 $
WS‐14001 Water Main Replacement
Project 28
This project has replaced approximately 18,600 linear feet (which represents 1.6% of the City's water distribution system) of mains and 265 services on various streets in the City, including areas in the Duveneck, St. Francis, Barron Park and Charleston Meadows neighborhoods.
Construction started in April 2022 and the project was substantially completed in spring 2023.
Construction Water Utilities Spring 2023 10,305,619.00 $ WC‐17001
Wastewater Collection
System Rehabilitation
Augmentation Project 30
This project included the design and construction of high priority mains with structural defects that could not be addressed with routine maintenance. The wastewater mains on various streets in the City were replaced with approximately 10,000 linear feet of HDPE sanitary sewer mains and associated laterals in the Ventura, Charleston Meadows, Fair Meadow, and Palo Verde neighborhoods. The project achieved substantial completion in April 2023.
Construction Wastewater
Collection Utilities Spring 2023 4,656,777.00 $
AP‐16000 Airport Apron
Reconstruction
This project included the design and reconstruction of the Palo Alto Airport apron. The need to reconstruct the aircraft parking apron is critical to airport safety. Construction Phase I was completed in November 2017. Construction Phase II was completed in winter 2020.
Construction on Phase III reached substantial completion in June 2023 Construction Airport Airport Spring 2023 41,563,570.00 $ PE‐21003
Magical Bridge Playground
Rubber and Synthetic Turf
Resurfacing
This project replace rubberized and synthetic turf surfacing in the playground and replace play equipment including swings, climbing net, and playhouse. An IFB was issued in November 2021 and Council awarded a construction contract in spring 2022. Installation of rubberized and synthetic surfacing, replacement of climbing nets and renovation of the playhouse took place in fall 2022. Project was completed in December 2022.
Construction Parks and Open
Space Public Works Fall 2022 857,380.00 $
June 2023
3 List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
GS‐13001 Gas Main Replacement
Project 23
This project designed and constructed approximately 21,700 linear feet (which represents 1.9% of the City's Gas distribution main system) of distribution main and 320 gas services constructed mainly of PVC material on various streets within the Midtown, Evergreen Park, Ventura, College Terrace, Charleston Terrace, and Research Park neighborhoods. Construction began in winter 2021and was completed in summer 2022
Construction Gas Utilities Summer 2022 7,951,858.00 $
FD‐21000 Automated External
Defibrillator Replacement
This project replaced the entire complement of Automated External Defibrillators (AEDs) throughout City facilities and emergency response vehicles, which currently totals 93 AEDs. The RFP process was completed in fall 2021. The new AEDs were purchased and deployed in summer 2022.
Procurement Buildings and
Facilities
Fire
Department Summer 2022 $ 237,500.00
PF‐17000 Municipal Service Center A,
B, & C Roof Replacement
This project replaced the existing MSC roofs. The existing asphalt and gravel roofs have reached the end of their useful life and needed to be replaced. The new roofs will meet current cool roofing codes to optimize energy efficiency. Construction was completed in November 2022.
Construction Buildings and
Facilities Public Works Fall 2022 2,013,475.00 $
EL‐16002 Capacitor Bank Installation
This project installed capacitor banks at electric substations and on distribution lines to ensure Northern California Power Association Power Factor requirements are met. Capacitor banks were installed at Hanover Avenue, Hansen Way, Maybell Avenue, and Park Boulevard Substations. The project was substantially completed in June 2022 and will be commissioned and energized in summer 2022.
Construction Electric Utilities Spring 2022 $ 1,050,443 EL‐17007
Facility Relocation for
Caltrain Modernization
Project
The Utilities Department removed the overhead lines allowing for the installation of the Overhead Catenary System above the rails for the Caltrain Modernization. This project was completed in spring 2022
Construction Electric Utilities Spring 2022 $ 3,055,472 PE‐08001 Rinconada Park
Improvement
This project upgraded safety, site amenities, playground facilities, a new restroom, irrigation, drainage, and ADA accessibility improvements at Rinconada Park. These improvements were identified in the Rinconada Long Range Plan (LRP). Phase 1 of construction started in August 2021 and construction was completed in spring 2022.
Construction Parks and Open
Space Public Works Spring 2022 $ 4,646,247 EL‐14005 Reconfigure Quarry Feeders
This project reconfigured the distribution circuits to the substation transformer at Quarry Substation. Design of QR 27 feeder replacement was completed in spring 2021. Construction was completed in December 2021 .
Construction Electric Utilities Fall 2021 792,034 $
AC‐18001 JMZ Renovation
This project provided for the relocation of the Junior Museum and Zoo to Cubberley for two years while a new JMZ was being built, tenant improvements to the Cubberley Auditorium and then removal of tenant improvements post‐construction. Construction of the new Junior Museum and Zoo started in June 2018 and was completed in late 2021. The new Junior Museum and Zoo was opened to the public on November 12, 2021.
Construction Buildings and
Facilities
Community
Services Fall 2021 2,927,870.00 $
December 2022 June 2022
4 List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
PE‐18002
High and Bryant Street
Garages Waterproofing and
Repairs
This project included a systems analysis and repaired the water proofing system in the High Street and Bryant Street parking garages. Water proofing repairs were completed in the High Street parking garage. Additional funding was added and the contractor completed waterproofing repairs in the subterranean stairwells in the Bryant Street garage in fall 2021.
Construction Buildings and
Facilities Public Works Fall 2021 264,235.00 $
PE‐11011 Highway 101 Pedestrian
Bicycle Overpass Project
As part of the 2014 Council Infrastructure Plan, this project designed and constructed a new pedestrian bridge across Highway 101 at Adobe Creek. Council approved a contract with Granite Construction in November 2019. Construction began in January 2020. The project construction completed on November 20, 2021, with a ribbon‐cutting ceremony and a community celebration.
Construction Traffic and
Transportation Public Works Fall 2021 22,889,453 $
EL‐12001 Underground District 46
Charleston
This project undergrounded the existing overhead utility systems in the area along the 400 block of West Charleston and El Camino Real. Staff completed cable, equipment installation and 100% of customer service conversions. The construction for the final phase of the project to install two 60 foot tall steel poles and to reconductor the 60 kV sub‐transmission lines was completed in the fall 2021.
Construction Electric Utilities Fall 2021 $ 3,904,425 OS‐18001
Pearson Arastradero
Preserve Parking lot
Improvement
This project improved the Pearson Arastradero Preserve parking lot by improving the base rock surfacing, adding drainage, widening the entrance for safety, and new fencing. This new improvement will allow the overflow parking area to be open year round. The work was completed in May 2021.
Construction Parks and Open
Space
Community
Services Spring 2021 $ 170,300
CB‐16001 Cubberley Community
Center Master Plan
This project developed the master plan for future use of the Cubberley Community Center site by the City and Palo Alto Unified School District. Study Buildings and Facilities
Community
Services Spring 2021 $ 926,792
CB‐19001 Cubberley Building
Management Systems
This project replaced the Building management System(BMS) controls for the pavilion, Theater, Wing I, and Gyms A and B boiler rooms at the Cubberley Community Center. The project included the installation of control points for each building along with controllers, valve and damper actuators.
Construction Buildings and
Facilities Public Works Spring 2021 $ 350,000 FD‐14002 Fire Ringdown System
Replacement
This project replaced the current ring down system that provides an audible alert of calls in the fire stations. Ongoing installations started in 2018 and were completed with Fire Station #3. Construction Buildings and Facilities Fire Departent Spring 2021 $ 400,144 PD‐14000 Internal Alarm System
Replacement
The project replaced the citywide internal alarm system. The alarms at City Hall migrated to this new system in FY 2019, but was completed in early 2021. Construction Buildings and Facilities
Police
Department Winter 2021 $ 77,569 FD‐20001
Self Contained Breathing
Apparatus (SCBA) Air
Compressor Replacement
This project replaced the central air compressor that provides air for the self‐contained breathing apparatus (SCBA) tanks to ensure firefighter safety when entering environments with hazardous air quality.
Construction Buildings and
Facilities
Fire
Department Spring 2021 $ 94,500 December 2021 June 2021
5 List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
AP‐20000 Airport Electrical
Improvements
This project replaced the outdated electrical panels for the Palo Alto Airport office rental spaces.
Construction was completed in January 2021. Construction Airport Public Works Winter 2021 $ 146,466 PE‐18000 New California Avenue Area
Parking Garage
This project built the California Avenue Area Parking Garage, as part of the 2014 Council Infrastructure Plan. The parking garage has 627 parking spaces with 2 basement levels and 4 above grade floors. The garage features an automated parking space guidance system, EV charging stations, bicycle parking, and motorcycle parking. The garage was opened to the public on December 8, 2020.
Construction Buildings and
Facilities Public Works Fall 2020 $ 50,119,976 PF‐14002 Fire Station 1 Improvements
This project updated the individual sleeping quarters in the firehouse to address gender issues and privacy concerns. Fire Station #1 was the only fire station in the City that did not have separate bedrooms to accommodate male and female firefighters. This project was completed in fall 2020.
Construction Buildings and
Facilities Public Works Fall 2020 $ 187,064 GS‐18000 Gas ABS/Tenite Replacement
Project
This project replaced gas services laterals constructed of Acrylonitrile‐butadiene‐styrene (ABS) or Tenite material on various streets. Council approved funding in June 2019. The project replaced 104 ABS and Tenite gas services. The WQCP ABS gas service is assigned to Utility Operations for replacement and the remaining five ABS gas services will be scheduled for replacement once the five‐year moratorium ends on those streets. As of November 2020, this project is complete.
Construction Gas Utilities Fall 2020 $ 2,615,100 SD‐19000 Loma Verde Avenue Trunk
Line Improvements
This project replaced 1,750 linear feet of storm drain with 48‐inch diameter High Density Polyethylene (HDPE) pipe and associated catch basins, laterals and manholes. In addition to underground work, additional street restoration and concrete work was completed. Work includes resurfacing one full lane on Loma Verde from the beginning to the end of the project limits, replacement of driveways, sidewalk, and 718 linear feet of curb and gutter. The contract was awarded in June 2020, construction work began in August 2020, and was completed in December 2020.
Construction Storm Drain Utilities Fall 2020 $ 2,976,813 WS‐19000 Mayfield Reservoir Subgrade
and Venting Repair
This project is part of the City’s recent Seismic Upgrade and Emergency Water Supply and Storage Projects. The reservoir was drained in 2012 for approximately two years to allow extensive seismic rehabilitation work to be performed and construction of a new pump station.
Subsequently hairline cracks were sealed in the reservoir. A geotechnical consultant was hired to evaluate the tank foundation. This study was completed and there were several options identified. Staff has completed the design and construction of the vent screen replacement and crack sealing.
Construction Water Utilities Fall 2020 $ 600,000 EL‐11010
Underground District 47
Middlefield, Homer,
Webster, Addison
This project undergrounded the existing overhead distribution system in the area bounded by Middlefield Road, Homer Avenue, Webster Street, and Addison Avenue. Installation of substructures and utility electric system is completed. Where possible, the overhead electric lines were removed and poles cut down to the level of the communication lines.
Construction Electric Utilities Fall 2020 $ 3,649,356 December 2020
6 List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
WC‐16001
Wastewater Collection
System Rehabilitation
Augmentation Project 29
This project replaced of 8,972 linear feet of wastewater mains. The sanitary sewer mains, laterals, and manholes to be rehabilitated or replaced in this project are located in the Charleston Meadows neighborhood. Construction started in February 2020 and was suspended for almost 3 months due to COVID‐19 County’s Shelter‐in‐Place Order. The project is complete as of December 2020.
Construction Wastewater
Collection Utilities Fall 2020 $ 4,434,839 PF‐18000 Parking Lot J Elevator
Modernization
This project modernized the existing elevators at parking Lot J. The project involves upgrading the interior of the elevators, elevator control interface, call buttons, and meeting current ADA standards. Construction started in April 2019. Project is complete except for the State final inspection on the second car. State is behind because of COVID, but the inspection should be done by the end of July 2020.
Construction Buildings and
Facilities Public Works Spring 2020 $ 781,324 PE‐15003 Fire Station 3 Replacement
This project replaced the existing Fire Station at Embarcadero Road and Newell Road with a new structure that meets essential services standards and current program needs. Construction completed in March 2020.
Construction Buildings and
Facilities Public Works Winter 2020 $ 10,080,258 WS‐08001 Water Reservoir Coating
Improvements
This project included the recoating of four steel tanks. Work under this project was included in the Seismic Upgrade of four Steel Tanks and the three Turnout Projects. Once construction started, it was found that the Montebello Reservoir was in very poor condition. Due to escalating costs associated with roof replacement, staff decided to complete construction of the Montebello Reservoir and re‐evaluate the remaining three tanks for replacement.
Construction Water Utilities Spring 2020 $ 2,141,172 WS‐13001 Water Main Replacement ‐
Project 27
This project replaced approximately 9,600 linear feet of structurally deficient, aging, or corroded water mains and services along the mains on Sand Hill Road, Oak Creek Drive (5%) and Fulton Avenue.
Construction Water Utilities Spring 2020 $ 7,786,998 WC‐15001
Wastewater Collection
System Rehabilitation
Augmentation Project 28
This project enabled the design and construction of a high priority wastewater main and lateral replacement work to reduce inflow of rainfall and ground water into the collection system. The project replaced or rehabbed a total of 7,655 linear feet of wastewater mains located in the Leland Manor/Garland, Midtown West, and Lower Page Mill/Los Altos Hills areas of the City.
Construction Wastewater
Collection Utilities Spring 2020 $ 5,665,897 EL‐17003 VA Hospital ‐ Customer Load
Requirements
This project met the growing electric needs of the VA Hospital. Staff has had numerous discussions with VA Hospital on electric load growth at the hospital and anticipated needs from the utility. Much of the cost is reimbursed to the City by the VA Hospital. Staff has prepared preliminary designs for interim solutions and is awaiting additional information from VA to develop long range plans to meet their future needs.
Design Electric Utilities Spring 2020 $ 84,984 June 2020
7 List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
EL‐04012 Utility Site Security
Improvements
This project added electronic security systems at utility sites to protect equipment at electric substations, water pumping plants, reservoirs, and gas stations from intrusion and vandalism.
Cameras and detection systems have been installed at nine electric substations, three water stations, and one natural gas station to monitor facilities.
Construction Electric Utilities Spring 2020 $ 1,644,681 EL‐11008 Rebuild Underground District
19 This project rebuilt and replaced the underground electric system in Underground District 19, the area bounded by Forest Avenue, Waverley Street, Addison Avenue, and Alma Street. Construction Electric Utilities Spring 2020 $ 149,023 FD‐18000 Self Contained Breathing
Apparatus Replacement
This project replaced Self Contained Breathing Apparatus equipment (SCBA) used by firefighters when entering hazardous conditions when responding to fire and hazardous materials incidents.
The SCBA provides breathable air for firefighters when entering environments where the atmosphere is immediately dangerous to life or health. The expected service life for SCBAs is 15 years.
Purchase Buildings and
Facilities
Fire
Department Spring 2020 $ 799,999
FD‐20000 Cardiac Monitor
Replacement
This project replaced the entire complement of twenty cardiac monitors in the Department.
Along with other tools needed for patient assessment and airway verification, cardiac monitors assess cardiac activity in patients and provide defibrillation and pacing.
Purchase Buildings and
Facilities
Fire
Department Spring 2020 $ 850,000
PL‐16001 Downtown Mobility and
Safety Improvements
This project included the construction of curb extensions and the installation of new pedestrian signal heads and traffic signal modifications in 2019 as part of the Upgrade Downtown project. Construction Traffic and Transportation
Office of
Transportation Fall 2019 $ 1,819,847
FD‐20002 Thermal Imaging Cameras
Replacement
This project replaced the Thermal Imaging Cameras (TICs) on all fire and response vehicles used to help identify the location of victims; assess the source of fires, smoke, and heat; to assist in creating a plan of action.
Purchase Buildings and
Facilities
Fire
Department Fall 2019 $ 99,000
WC‐11000
Wastewater Collection
System Rehabilitation
Augmentation Project 24
This project addressed areas that were identified in Wastewater Capital Improvement Project 17 (Cleaning and Video Inspection of the Collection System) as needing rehabilitation. This project was combined with Project 25 and 26(WC‐12001; WC‐13001).
Construction Wastewater
Collection Utilities Fall 2019 $ 3,131,595 WC‐13001
Wastewater Collection
System Rehabilitation
Augmentation Project 26
This project was combined with Project 24 and 25(WC‐11001; WC‐12001). All new service laterals were installed from the new sewer main to the new sewer cleanouts located in the City’s right‐of‐way.
Construction Wastewater
Collection Utilities Fall 2019 $ 3,309,998 CB‐19000 Cubberley Track and Field
Replacement This project replaced the synthetic turf field, installed an all‐weather track and a fitness area. Construction Parks and Open Space Public Works Fall 2019 $ 1,851,708 PE‐14018 Baylands Boardwalk
Improvements This project replaced the existing boardwalk with similar alignment and configuration. Construction Buildings and Facilities Public Works Winter 2019 2,123,681 $
PE‐17009 City Hall Floor 4 Remodel This project improved the Administrative Services Department offices on the fourth floor of City Hall. Construction Buildings and
Facilities Public Works Winter 2019 494,818 $
December 2019
8 List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
PE‐14015
Lucie Stern Buildings
Mechanical and Electrical
Upgrades
This project replaced and upgraded the mechanical, electrical, and fire/life safety systems at Lucie Stern Children’s Theater, Lucie Stern Community Theater, and Lucie Stern Community Center.
Construction Buildings and
Facilities Public Works Spring 2019 6,142,607 $
PL‐16000 Quarry Road Improvements
and Transit Center Access
This project included planning, design and construction of bicycle and pedestrian improvements along Quarry Road. Construction Traffic and
Transportation
Planning and
Community
Environment
Spring 2019 5,148,378 $
EL‐17008 Utility Control Center
Upgrades This project upgraded the Utility Control Center working environment. Construction Electric Utilities Winter 2019 499,997 $ GS‐12001 Gas Main Replacement
Project 22
This project replaced approximately 23,700 linear feet of gas mains and services along University Avenue and other streets in the Downtown North nieghborhood. Construction Gas Utilities Spring 2019 11,658,997 $ WC‐12001
Wastewater Collection
System Rehabilitation /
Augmentation Project 25
This project was combined with Project 24 and 26 (WC‐11001; WC‐13001) replacing 45,294 linear feet of sanitary sewer mains in university South, Professorville and Old palo Alto neigborhoods. Construction Wastewater Collection Utilities Spring 2019 3,211,998 $
WQ‐14001 Dewatering and Loadout
Facility
This project provides funding for the design and construction of the sludge dewatering facility and truck loadout to retire existing dewatering and sewage sludge incinerators. Construction Wastewater Treatment Public Works Spring 2019 27,497,551 $
WS‐12001 Water Main Replacement –
Project 26
This project replaced approximately 11,000 linear feet of aging water mains and services which included water main replacement as part of the Upgrade Downtown Project. Construction Water Utilities Spring 2019 7,506,161 $ PE‐17009 City Hall Floor 5 Remodel This project improved the Planning and Community Environment (PCE) Department offices on the fifth floor of City Hall. Construction Buildings and Facilities Public Works Summer 2018 525,000 $
AC‐14001 Baylands Nature Interpretive
Center Exhibit Improvements
This project replaced worn out or non‐functioning exhibits at the Baylands Nature Interpretive Center. Construction Buildings and
Facilities
Community
Services Summer 2018 56,000 $
PE‐17000 Mitchell Park Adobe Creek
Bridge Replacement This project replaced the existing bridge over Adobe Creek in Mitchell Park. Construction Parks and Open Space Public Works Summer 2018 250,000 $
PD‐14000 Internal Alarm System
Replacement
This project replaced the citywide system of panic alarms from various departments and the Council chambers. Construction Buildings and
Facilities Police Summer 2018 78,000 $
EL‐14004 Maybell 1&2 4/12kV
Conversion This project converted circuits 1 & 2 at Maybell substation from 4kV to 12kV. Construction Electric Utilities Fall 2018 364,796 $ GS‐15001 Security at City Gas Receiving
Stations This project equiped the City’s four Gas Receiving Stations with video surveillance systems. Construction Gas Utilities Summer 2018 150,000 $ SD‐13003
Matadero Creek Storm
Water Pump Station and
Trunk Line Improvements
This project upgraded the capacity to the Matadero Creek Storm Water Pump Station, which serves a low‐lying 1200‐acre area of southeastern Palo Alto. Construction Storm Drain Public Works Summer 2018 6,685,317 $ June 2019 December 2018
9 List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
AP‐16002 Wildlife Hazard Management
Plan
The Wildlife hazard Management Plan identified the specific actions the airport will take to mitigate the risk of wildlife strikes on or near the airport. Study Airport Public Works Summer 2018 63,415 $ WC‐14001
Wastewater Collection
System Rehabilitation
Augmentation Project 27
This project replaced 16,859 linear feet of sanitary sewer mains of various sizes on various streets. Construction Wastewater
Collection Utilities Winter 2018 4,022,455 $
PG‐15000 Buckeye Creek Hydrology
Study
This project analyzed flooding conditions and recommended flood control structures and drainage and erosion control solutions for the creek located within Foothills Park. Study Parks and Open Space Public Works Spring 2018 167,741 $
PE‐17004
CalTrain Corridor Video
Management System
Installation
This project replaced two existing gateway signs in the right‐of‐way for the California Avenue business district. Construction Streets and
Sidewalks Public Works Spring 2018 1,550,000$
PF‐16003 Parking Lot Q Elevator
Modernization This project modernized the existing elevator at Parking Lot Q. Construction Buildings and Facilities Public Works Fall 2017 170,608 $
PE‐13003 Parks, Trails, Open Space,
and Recreation Master Plan
This master plan provided guidance on the recreation and improvement needs for Palo Alto’s parks, trails, open space and recreational programs. Study Parks and Open Space
Community
Services Fall 2017 627,057$
PE‐12003 Rinconada Park Master Plan
This project developed a plan for short, medium and long range improvements to the regional park including the consideration of pathways, new restrooms and playgrounds, new landscaping, and revitalization of underutilized areas within the park.
Study Parks and Open
Space
Community
Services Fall 2017 541,355 $
PE‐13012 Structural Assessment of City
Bridges
The project developed an inventory of all City‐owned bridges and culvert structures, condition assessment, cost estimate for rehabilitation, and recommendation for future inspection frequencies, assessment and improvements.
Study Buildings and
Facilities Public Works Fall 2017 198,529 $
WC‐11000
Wastewater Collection
System Rehabilitation /
Augmentation Project 24
Combined with Project 25 and 26 (WC‐12001; WC‐13001), this project replaced and/or rehabilitated approximately 42,398 linear feet of sanitary sewer mains of various sizes, 779 sewer laterals, and 121 sewer manholes.
Construction Wastewater
Collection Utilities Fall 2017 3,119,806 $
WC‐13001
Wastewater Collection
System Rehabilitation /
Augmentation Project 26
Combined with Project 25 and 26 (WC‐12001; WC‐13001), this project replaced and/or rehabilitated approximately 42,398 linear feet of sanitary sewer mains of various sizes, 779 sewer laterals, and 121 sewer manholes.
Construction Wastewater
Collection Utilities Fall 2017 3,361,118 $
PG‐13003
Golf Reconfiguration and
Baylands Athletic Center
Improvements
This project completed the rehabilitation of the Palo Alto Municipal Golf Course, including a new layout for the course, new prefabricated restroom, new water‐saving turf and irrigation system, and rebranded the course as the Baylands Golf Links.
Construction Parks and Open
Space Public Works Fall 2017 13,675,177 $
GS‐11000 Gas Main Replacement –
Project 21 This project combined with GWR 19B & GMR 20 and replaced ABS gas mains and services. Construction Gas Utilities Winter 2017 2,364,937 $ June 2018 December 2017
10 List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
WS‐11000 Water Main Replacement –
Project 25
This project provided installation of approximately 11,869 linear feet of new High Density Polyethylene (HDPE) water mains, 232 new HDPE water services, and 15 new fire hydrants within the City limits.
Construction Water Utilities Winter 2017 5,445,069 $
WS‐15004 Water System Master Plan
The 2015 Water System Master Plan identified present capital improvements and replacement rates required to ensure optimal reliability levels of service to the existing distribution and transmission systems.
Study Water Utilities Spring 2017 500,000 $
WC‐10002
Wastewater Collection
System Rehabilitation /
Augmentation Project 23
Combined with Project 22 (WC‐09001). This project replaced and/or rehabilitated approximately 33,497 linear feet of sanitary sewer mains of various sizes, 554 sewer laterals, and 102 sewer manholes.
Construction Wastewater
Collection Utilities Winter 2017 1,272,289 $
EL‐10009
Street Light System Street
Light System Conversion
Project
This project converted HPS streetlights to LED and the conversion of approximately 4500 cobrahead streetlight fixtures. Construction Electric Utilities Spring 2017 696,918 $ EL‐13006 Sand Hill / Quarry 12kV
InterTie This project installed new wire to connect circuits QR‐24 and QR‐27 in the Sand Hill/Quarry area. Construction Electric Utilities Winter 2017 208,648 $ EL‐15001 Electric Substation Battery
Replacement This project replaced the batteries in all nine of the City's electric substations. Construction Electric Utilities Winter 2017 400,000 $ PG‐13001
Stanford/Palo Alto Playing
Fields Soccer Turf
Replacement
This project replaced the synthetic turf at the Stanford/Palo Alto Playing Fields. Construction Parks and Open Space
Community
Services Fall 2016 1,499,979 $
PG‐09003 Park Maintenance Shop
Remodel
This project renovated and remodeled the Parks maintenance shop for safety and efficienciency upgrades. Construction Parks and Open
Space
Community
Services Summer 2016 94,419 $
PE‐12017 City Hall First Floor
Renovations
This project installed new elevator control panels and replaced the gray‐painted panels inside the elevators. Construction Buildings and
Facilities Public Works Summer 2016 3,974,963 $
PE‐11012 Temporary Main Library This project created a temporary main Library to be used while the new one was being constructed. Construction Buildings and
Facilities Public Works 156,254 $
PE‐15029 Baylands Nature Interpretive
Center Facility Improvement
The project replaced decking, railings, structural framing members, exterior wood flooring, and cabinetry, restroom reconfiguration, and provided Americans with Disabilities Act (ADA) improvements.
Construction Buildings and
Facilities Public Works Spring 2017 889,452 $
PE‐13008 Bowden Park Improvements
This project improved the children’s playground and included park amenity upgrades such as new playground equipment, a new retaining wall, surfacing and pathway upgrades, planting restoration and irrigation renovations, and replaced of damaged wood benches and the playground perimeter fence.
Construction Parks and Open
Space
Community
Services Summer 2016 421,126 $
June 2017
11 List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
PE‐13020 Byxbee Park Trails This project provided trail and site amenities over the remaining area of the landfill cap. Construction Parks and Open Space Public Works Fall 2016 334,607 $
PE‐17002 City Hall Floor 3 Remodel
This project improved the Utilities Department administrative offices on the third floor of City Hall. It included new carpet, wall reconfiguration, a kitchenette, cabinets, paint, soundproofing, office furniture, doors, and associated building systems.
Construction Buildings and
Facilities Public Works Spring 2017 440,000 $
PE‐14015
Lucie Stern Buildings
Mechanical and Electrical
Upgrades – Phase 1
This project replaced and upgraded the mechanical, electrical, and fire/life safety systems at Lucie Stern Children’s Theater, Lucie Stern Community Theater, and Lucie Stern Community Center.
Construction Buildings and
Facilities Public Works Summer 2016 3,247,248 $
PG‐12004 Sarah Wallis Park
Improvements
This project improved site amenities with new concrete pathways, replaced old furnishings, and upgraded landscape with drought tolerant species. Construction Parks and Open Space
Community
Services Winter 2017 65,000 $
AP‐16003 Airport Perimeter Fence
This project replaced the perimeter fencing and gates surrounding the Palo Alto Airport boundaries to prevent unauthorized access to the airport runway in accordance with Federal and State standards.
Construction Airport Public Works Spring 2017 2,003,540 $ SD‐11101
Channing Avenue/Lincoln
Avenue Storm Drain
Improvements
This project installed of 5,800 linear feet of 36‐inch to 60‐inch diameter storm drain along Channing and Lincoln Avenues over three project phases to increase drainage system capacity. Construction Storm Drain Public Works Winter 2016 7,676,275 $ GS‐14004 Gas Distribution System
Model
This project included the development, model installation, testing, documentation, and staff training of a natural gas distribution system model. Study Gas Utilities Summer 2016 149,500 $ AC‐14000 Art Center Auditorium Audio,
Visual and Furnishings
This project replaced outdated audio visual equipment and furnishings following the auditorium’s use as a temporary library. Construction Buildings and Facilities
Community
Services Winter 2016 150,000 $
PF‐15000 Rinconada Pool Locker Room This project renovated the Rinconada Pool locker room including the changing area, restrooms, and showers in the women's and men's locker rooms. Construction Buildings and Facilities Public Works Winter 2016 464,433 $
PE‐13016 El Camino Park Restoration
This project installed new athletic fields, synthetic turf, field lighting, fencing, a new restroom, scorekeeper booth and storage buildings, an expanded parking lot, new bike and pedestrian pathways, landscaping, benches, and other amenities.
Construction Parks and Open
Space
Community
Services Fall 2015 5,611,122 $
434,107,677$ Notes: ** Final Project Actuals may be different from Total Project Budget amounts Grand Total December 2016
12