Item No. 12. Page 1 of 1
City Council
Supplemental Report
From: Darren Numoto, Chief Information Officer
Meeting Date: June 17, 2025
Item Number: 12
Report #:2506-4865
TITLE
Authorize the City Manager to Negotiate and Execute Professional Services Contracts for SAP Enterprise Resource System On-call Programming Services: Contract C26193272A with 360S2G, C26193272B with Sage Group Technologies Inc, C26193272C with Avertra Corp, C26193272D with Amick Brown LLC, C26193272E with 2iSolutions Inc, C26193272F with the Peloton Group, C26193272G with Phoenix Business Inc, C26193272H with EPI-USE America, Each in an Amount Not-to-Exceed $2,000,000 for a Term of One Year; CEQA Status – Not a Project
RECOMMENDATION
Staff recommends that the City Council authorize the City Manager to negotiate, approve, and execute one-year contracts with each of the vendors above for on-call SAP services. Each vendor is not guaranteed any amount of work; the City must approve a task order for specific projects with binding terms on schedule and price. Each on-call contract will have a maximum not-to-exceed of $2,000,000, and the total spend on all 14 contracts combined shall not exceed $2,000,000.
BACKGROUND
The report originally distributed contained incorrect descriptions of multiyear terms and dollar values recommended. This supplemental report revises the title and recommendation to clarify the intent of the item.
Upon City Council approval of the revised recommendation, staff will revise the contracts to reflect a one-year term with four optional years. Staff will return to Council for approval in Fiscal Year 2027 through Fiscal year 2030 to amend the contracts term based on the anticipated needs in the future.
APPROVED BY:
Darren Numoto, Chief Information Officer