Attachment A - Securitas - Sourcewell Four-Year Pricing Sheet for Fire Alarm Systems Monitoring, Inspection, Testing, and Repair

3800 Tabs Drive, Uniontown, OH 44683
Sourcewell Four-Year Pricing Sheet
Project Title: Fire Alarm Systems Monitoring, Inspection, Testing, and Repair Services under Sourcewell awarded contract # 121024-SCS
To: City of Palo Alto Facilities Management – Attention Dennis Huebner Contract Term: August 4, 2025, through August 3, 2029
Contract Year 1 (*terms to state that the rates will escalate at 3% each year during this contract term) Building & Address Fire Alarm Devices Monitoring
Annual Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

1. Downtown Library
270 Forest Avenue
Smoke detectors – 35
Duct smoke detector – 1
Manual pulls – 11
Horn/strobes – 6
Strobes – 12
$264.00 $0.00 $1,392.00 $1,656.00

2. Lot R Parking Garage
528 High Street
Water Flow – 4
Smoke detectors – 5
Control valves – 6
Manual pulls – 5
Horn/strobes – 4
Horn – 1
Backflow switches – 2
$264.00 $388.80 $972.00 $1,624.80

Building & Address Fire Alarm Devices Monitoring
Annual Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

3. Lot S/L Parking Garage
445 Bryant Street
Combined with the
Downtown Community
Center
445 Bryant Street
Water Flow – 7
Smoke detectors – 7
Control valves – 7
Manual pulls – 7
Horn/strobes – 7
Backflow switches – 2
Sump Pumps – 3
$744.00 $388.80 $1,392.00 $2,524.80

4. Lot J Parking Garage
520 Webster Street
Water Flow – 1
Smoke detectors – 2
Heat detectors – 7
Manual pulls – 1
Bell – 1
$264.00 $388.80 $492.00 $1,144.80

5. Ted Thompson Parking
Garage
275 Cambridge Ave
Water Flow – 1
Smoke detectors – 1
Control valves – 2
Manual pulls – 1
Horn/strobes – 1
$264.00 $388.80 $492.00 $1,144.80

6. Sherman Parking
Garage
350 Sherman Ave
Water Flow – 19
Smoke detectors – 19
Heat detectors – 8
Duct smoke detectors – 8
Control valves – 6
Manual pulls – 14
Horn/strobes – 85
$552.00 $561.60 $4,176.00 $5,289.60

7. Golf Course
1875 Embarcadero Rd
Water Flow – 1
Smoke detectors – 2
Control valves – 1
Manual pulls – 10
Horn/strobes – 1
Backflow switches – 2
$264.00 $388.80 $708.00 $1,360.80
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

8. Utilities Control Center
3241 East Bayshore Rd
Water Flow – 1
Smoke detectors – 8
Control valves – 1
Manual pulls – 3
Horn/strobes – 4
Bell – 3
$264.00 $388.80 $708.00 $1,360.80

9. Municipal Service
Center Building A
3201 East Bayshore Rd
Water Flow – 2
Smoke detectors – 1
Control valves – 2
Manual pulls – 3
Horn/strobes – 12
$264.00 $388.80 $972.00 $1,624.80

10. Municipal Service
Center Building B
3201 East Bayshore Rd
Water Flow – 1
Smoke detectors – 1
Control valves – 1
Manual pulls – 5
Horn/strobes – 12
Strobes – 14
$264.00 $388.80 $972.00 $1,624.80

11. Municipal Service
Center Building C
3201 East Bayshore Rd
Water Flow – 2
Smoke detectors – 2
Control valves – 2
Manual pulls – 10
Horn/strobes – 62
$264.00 $388.80 $2,784.00 $3,436.80

12. Baylands Interpretive
Center
2775 Embarcadero Rd
Water Flow – 1
Control valves – 1
Bell – 1
$264.00 $388.80 $492.00 $1,144.80

13. Lucie Stern Community
Center
1305 Middlefield Rd
Water Flow – 1
Smoke detectors – 1
Manual pulls – 12
Horn/strobes – 13
Strobes - 18
Duct smoke detectors – 5
$264.00 $388.80 $1,392.00 $2,044.80
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

14. Lucie Stern Community
Theatre and Scene
Shop
1305 Middlefield Rd
Water Flow – 2
Smoke detectors – 1
Control valves – 2
Manual pulls – 20
Horn/strobes – 17
$264.00 $388.80 $972.00 $1,624.80

15. Lucie Stern Children’s
Theatre
1305 Middlefield Rd
Water Flow – 1
Smoke detectors – 5
Control valves – 2
Manual pulls – 10
Horn/strobes – 35
$264.00 $388.80 $1,392.00 $2,044.80

16. Jr. Museum & Zoo
1451 Middlefield Rd
Water Flow – 1
Smoke detectors – 1
Duct smoke detectors – 4
Control valves – 1
Manual pulls – 3
Strobes – 3
Horn/strobes – 46
Bell – 1
Backflow switches – 1
PIV – 1
$552.00 $388.80 $1,392.00 $2,332.80

17. Children’s Library
1276 Harriett Street
Water Flow – 1
Smoke detectors – 1
Manual pulls – 5
Horn/strobes – 10
Bell – 1
Backflow switches – 2
$552.00 $388.80 $708.00 $1,648.80
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

19. Art Center
1313 Newell Rd
Water Flow – 1
Smoke detectors – 12
Control valves – 1
Manual pulls – 8
Horn/strobes – 19
Strobes – 22
$264.00 $388.80 $1,392.00 $2,044.80

20. Rinconada Library
1213 Newell Street
Water Flow – 1
Smoke detectors – 14
Duct smoke detector - 1
Control valves – 4
Manual pulls – 12
Horn/strobes – 17
Strobes – 39
$264.00 $388.80 $2,784.00 $3,436.80

21. Pets In Need – Main
Buildings
3281 East Bayshore Rd
Smoke detectors – 6
Manual pulls –
Horn/strobes – 1
Bell – 1
$264.00 $0.00 $492.00 $756.00

22. Pets In Need – Modular
Building
3281 East Bayshore Rd
Water Flow – 1
Smoke detectors – 1
Control valves – 1
Manual pulls – 1
Horn/strobes – 1
Backflow switches – 2
$552.00 $388.80 $492.00 $1,432.80
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

23. College Terrace Library
2300 Wellesley St
Water Flow – 2
Smoke detectors – 11
Control valves – 3
Manual pulls – 5
Horn/strobes – 7
Strobes - 7
Backflow switches – 2
$264.00 $388.80 $972.00 $1,624.80

24. Fire Station 8
3300 Page Mill Rd
Water Flow – 1
Smoke detectors – 1
Control valves – 1
Manual pulls – 1
Horn/strobes – 1
$552.00 $388.80 $492.00 $1,432.80

25. Mitchell Park Library
and Community Center
3700 Middlefield Ave
Water Flow – 4
Smoke detectors – 47
Heat detectors – 2
Duct smoke detectors – 50
Control valves – 6
Manual pulls – 40
Horn/strobes – 44
Strobes – 75
Bells – 3
Backflow switches – 2
PIV switch – 2
OSY - 1
$264.00 $388.80 $5,568.00 $6,220.80
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

26. Downtown Community
Center
445 Bryant Street
*COMBINED WITH Lot
S/L Parking Garage
445 Bryant Street
Water Flow – 1
Smoke detectors – 17
Heat detector – 1
Manual pulls – 6
Horn/strobes – 10
Smoke Duct Detectors - 3
$0.00 $0.00 $0.00 $0.00

27. Civic Center
250 Hamilton Avenue
$552.00 $561.60 $5,568.00 $6,681.60

28. Public Safety Building
250 Sherman Avenue
$552.00 $561.60 $5,568.00 $6,681.60

1. Total Annual Cost for Fire Alarm Monitoring Annual Inspections (Year One) $65,306.40

2. Repairs Budget: Straight Time Hourly Rate ___$205.00_____ x 150 Hours = $30,750.00 year 1

3. Payment and Performance Bond (Year One) $664.62

4. Grand Total for Year 1 $96,721.02
Year 1 Hourly Rates
Straight Time Prevailing Wage = $205.00
Overtime Prevailing Wage = $305.00
* Securitas may charge the City of Palo Alto for parts and materials required for Services 15% of the direct purchase price. This will be applicable for any necessary equipment (including rental equipment).

Contract Year 2 (*terms to state that the rates will escalate at 3% each year during this contract term) Building & Address Fire Alarm Devices Monitoring
Annual Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

1. Downtown Library
270 Forest Avenue
Smoke detectors – 35
Duct smoke detector – 1
Manual pulls – 11
Horn/strobes – 6
Strobes – 12
$271.92 $0.00 $1,4336.76 $1,705.68

2. Lot R Parking Garage
528 High Street
Water Flow – 4
Smoke detectors – 5
Control valves – 6
Manual pulls – 5
Horn/strobes – 4
Horn – 1
Backflow switches – 2
$271.92 $400.46 $1,001.16 $1,673.54
Building & Address Fire Alarm Devices Monitoring
Annual Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

4. Lot J Parking Garage
520 Webster Street
Water Flow – 1
Smoke detectors – 2
Heat detectors – 7
Manual pulls – 1
Bell – 1
$271.92 $400.46 $506.76 $1,179.14

5. Ted Thompson Parking
Garage
275 Cambridge Ave
Water Flow – 1
Smoke detectors – 1
Control valves – 2
Manual pulls – 1
Horn/strobes – 1
$271.92 $400.46 $506.76 $1,179.14

6. Sherman Parking
Garage
350 Sherman Ave
Water Flow – 19
Smoke detectors – 19
Heat detectors – 8
Duct smoke detectors – 8
Control valves – 6
Manual pulls – 14
Horn/strobes – 85
$568.56 $578.45 $4,301.28 $5,448.29

7. Golf Course
1875 Embarcadero Rd
Water Flow – 1
Smoke detectors – 2
Control valves – 1
Manual pulls – 10
Horn/strobes – 1
Backflow switches – 2
$271.92 $400.46 $729.24 $1,401.62
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

8. Utilities Control Center
3241 East Bayshore Rd
Water Flow – 1
Smoke detectors – 8
Control valves – 1
Manual pulls – 3
Horn/strobes – 4
Bell – 3
$271.92 $400.46 $729.24 $1,401.62

9. Municipal Service
Center Building A
3201 East Bayshore Rd
Water Flow – 2
Smoke detectors – 1
Control valves – 2
Manual pulls – 3
Horn/strobes – 12
$271.92 $400.46 $1,001.16 $1,673.54

10. Municipal Service
Center Building B
3201 East Bayshore Rd
Water Flow – 1
Smoke detectors – 1
Control valves – 1
Manual pulls – 5
Horn/strobes – 12
Strobes – 14
$271.92 $400.46 $1,001.16 $1,673.54

11. Municipal Service
Center Building C
3201 East Bayshore Rd
Water Flow – 2
Smoke detectors – 2
Control valves – 2
Manual pulls – 10
Horn/strobes – 62
$271.92 $400.46 $2,867.52 $3,539.90

12. Baylands Interpretive
Center
2775 Embarcadero Rd
Water Flow – 1
Control valves – 1
Bell – 1
$271.92 $400.46 $506.76 $1,179.14

13. Lucie Stern Community
Center
1305 Middlefield Rd
Water Flow – 1
Smoke detectors – 1
Manual pulls – 12
Horn/strobes – 13
Strobes - 18
Duct smoke detectors – 5
$271.92 $400.46 $1,433.76 $2,106.14
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

14. Lucie Stern Community
Theatre and Scene
Shop
1305 Middlefield Rd
Water Flow – 2
Smoke detectors – 1
Control valves – 2
Manual pulls – 20
Horn/strobes – 17
$271.92 $400.46 $1,001.16 $1,673.54

15. Lucie Stern Children’s
Theatre
1305 Middlefield Rd
Water Flow – 1
Smoke detectors – 5
Control valves – 2
Manual pulls – 10
Horn/strobes – 35
$271.92 $400.46 $1,433.76 $2,106.14

17. Children’s Library
1276 Harriett Street
Water Flow – 1
Smoke detectors – 1
Manual pulls – 5
Horn/strobes – 10
Bell – 1
Backflow switches – 2
$568.56 $400.46 $729.24 $1,698.26
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

19. Art Center
1313 Newell Rd
Water Flow – 1
Smoke detectors – 12
Control valves – 1
Manual pulls – 8
Horn/strobes – 19
Strobes – 22
$271.92 $400.46 $1,433.76 $2,106.14

20. Rinconada Library
1213 Newell Street
Water Flow – 1
Smoke detectors – 14
Duct smoke detector - 1
Control valves – 4
Manual pulls – 12
Horn/strobes – 17
Strobes – 39
$271.92 $400.46 $2,867.52 $3,539.90

21. Pets In Need – Main
Buildings
3281 East Bayshore Rd
Smoke detectors – 6
Manual pulls –
Horn/strobes – 1
Bell – 1
$271.92 $0.00 $506.76 $778.68

22. Pets In Need – Modular
Building
3281 East Bayshore Rd
Water Flow – 1
Smoke detectors – 1
Control valves – 1
Manual pulls – 1
Horn/strobes – 1
Backflow switches – 2
$568.56 $400.46 $506.76 $1,475.78
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

23. College Terrace Library
2300 Wellesley St
Water Flow – 2
Smoke detectors – 11
Control valves – 3
Manual pulls – 5
Horn/strobes – 7
Strobes - 7
Backflow switches – 2
$271.92 $400.46 $1,001.16 $1,673.54

24. Fire Station 8
3300 Page Mill Rd
Water Flow – 1
Smoke detectors – 1
Control valves – 1
Manual pulls – 1
Horn/strobes – 1
$568.56 $400.46 $506.76 $1,475.78

25. Mitchell Park Library
and Community Center
3700 Middlefield Ave
Water Flow – 4
Smoke detectors – 47
Heat detectors – 2
Duct smoke detectors – 50
Control valves – 6
Manual pulls – 40
Horn/strobes – 44
Strobes – 75
Bells – 3
Backflow switches – 2
PIV switch – 2
OSY - 1
$271.92 $400.46 $5,735.04 $6,407.42
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

27. Civic Center
250 Hamilton Avenue
$568.56 $578.45 $5,735.04 $6,882.05

28. Public Safety Building
250 Sherman Avenue
$568.56 $578.45 $5,735.04 $6,882.05

1. Total Annual Cost for Fire Alarm Monitoring Annual Inspections (Year Two) $67,265.51

2. Repairs Budget: Straight Time Hourly Rate ___$211.15_____ x 150 Hours = $31,672.50 year 2

3. Payment and Performance Bond (Year Two) $685.38

4. Grand Total for Year 2 $99,623.39
Year 2 Hourly Rates
Straight Time Prevailing Wage = $211.15
Overtime Prevailing Wage = $314.15
* Securitas may charge the City of Palo Alto for parts and materials required for Services 15% of the direct purchase price. This will be applicable for any necessary equipment (including rental equipment).

Contract Year 3 (*terms to state that the rates will escalate at 3% each year during this contract term) Building & Address Fire Alarm Devices Monitoring
Annual Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

1. Downtown Library
270 Forest Avenue
Smoke detectors – 35
Duct smoke detector – 1
Manual pulls – 11
Horn/strobes – 6
Strobes – 12
$280.08 $0.00 $1,476.77 $1,756.85

2. Lot R Parking Garage
528 High Street
Water Flow – 4
Smoke detectors – 5
Control valves – 6
Manual pulls – 5
Horn/strobes – 4
Horn – 1
Backflow switches – 2
$280.08 $412.48 $1,031.19 $1,723.75
Building & Address Fire Alarm Devices Monitoring
Annual Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

4. Lot J Parking Garage
520 Webster Street
Water Flow – 1
Smoke detectors – 2
Heat detectors – 7
Manual pulls – 1
Bell – 1
$280.08 $412.48 $521.96 $1,214.52

5. Ted Thompson Parking
Garage
275 Cambridge Ave
Water Flow – 1
Smoke detectors – 1
Control valves – 2
Manual pulls – 1
Horn/strobes – 1
$280.08 $412.48 $1,214.52 $1,214.52

6. Sherman Parking
Garage
350 Sherman Ave
Water Flow – 19
Smoke detectors – 19
Heat detectors – 8
Duct smoke detectors – 8
Control valves – 6
Manual pulls – 14
Horn/strobes – 85
$585.62 $595.80 $4,430.32 $5,611.74

7. Golf Course
1875 Embarcadero Rd
Water Flow – 1
Smoke detectors – 2
Control valves – 1
Manual pulls – 10
Horn/strobes – 1
Backflow switches – 2
$280.08 $412.48 $751.12 $1,443.67
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

8. Utilities Control Center
3241 East Bayshore Rd
Water Flow – 1
Smoke detectors – 8
Control valves – 1
Manual pulls – 3
Horn/strobes – 4
Bell – 3
$280.08 $412.48 $751.12 $1,443.67

9. Municipal Service
Center Building A
3201 East Bayshore Rd
Water Flow – 2
Smoke detectors – 1
Control valves – 2
Manual pulls – 3
Horn/strobes – 12
$280.08 $412.48 $1,031.19 $1,723.75

10. Municipal Service
Center Building B
3201 East Bayshore Rd
Water Flow – 1
Smoke detectors – 1
Control valves – 1
Manual pulls – 5
Horn/strobes – 12
Strobes – 14
$280.08 $412.48 $1,031.19 $1,723.75

11. Municipal Service
Center Building C
3201 East Bayshore Rd
Water Flow – 2
Smoke detectors – 2
Control valves – 2
Manual pulls – 10
Horn/strobes – 62
$280.08 $412.48 $2,953.55 $3,646.10

12. Baylands Interpretive
Center
2775 Embarcadero Rd
Water Flow – 1
Control valves – 1
Bell – 1
$280.08 $412.48 $521.96 $1,214.52

13. Lucie Stern Community
Center
1305 Middlefield Rd
Water Flow – 1
Smoke detectors – 1
Manual pulls – 12
Horn/strobes – 13
Strobes - 18
Duct smoke detectors – 5
$280.08 $412.48 $1,476.77 $2,169.33
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

14. Lucie Stern Community
Theatre and Scene
Shop
1305 Middlefield Rd
Water Flow – 2
Smoke detectors – 1
Control valves – 2
Manual pulls – 20
Horn/strobes – 17
$280.08 $412.48 $1,031.19 $1,723.75

15. Lucie Stern Children’s
Theatre
1305 Middlefield Rd
Water Flow – 1
Smoke detectors – 5
Control valves – 2
Manual pulls – 10
Horn/strobes – 35
$280.08 $412.48 $1,476.77 $2,169.33

17. Children’s Library
1276 Harriett Street
Water Flow – 1
Smoke detectors – 1
Manual pulls – 5
Horn/strobes – 10
Bell – 1
Backflow switches – 2
$585.62 $412.48 $751.12 $1,749.21
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

18. Fire Station 3
799 Embarcadero Rd
Water Flow – 1
Smoke detectors – 8
Heat detectors – 2
Carbon monoxide detectors – 5
Control valves – 1
Manual pulls – 4
Horn/strobes – 1
Bell – 1
OS&Y switches - 1
$280.08 $412.48 $751.12 $1,443.67
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

19. Art Center
1313 Newell Rd
Water Flow – 1
Smoke detectors – 12
Control valves – 1
Manual pulls – 8
Horn/strobes – 19
Strobes – 22
$280.08 $412.48 $1,476.77 $2,169.33

20. Rinconada Library
1213 Newell Street
Water Flow – 1
Smoke detectors – 14
Duct smoke detector - 1
Control valves – 4
Manual pulls – 12
Horn/strobes – 17
Strobes – 39
$280.08 $412.48 $2,953.55 $3,646.10

21. Pets In Need – Main
Buildings
3281 East Bayshore Rd
Smoke detectors – 6
Manual pulls –
Horn/strobes – 1
Bell – 1
$280.08 $0.00 $521.96 $802.04
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

22. Pets In Need – Modular
Building
3281 East Bayshore Rd
Water Flow – 1
Smoke detectors – 1
Control valves – 1
Manual pulls – 1
Horn/strobes – 1
Backflow switches – 2
$585.62 $412.48 $521.96 $1,520.06

23. College Terrace Library
2300 Wellesley St
Water Flow – 2
Smoke detectors – 11
Control valves – 3
Manual pulls – 5
Horn/strobes – 7
Strobes - 7
Backflow switches – 2
$280.08 $412.48 $1,031.19 $1,723.75

24. Fire Station 8
3300 Page Mill Rd
Water Flow – 1
Smoke detectors – 1
Control valves – 1
Manual pulls – 1
Horn/strobes – 1
$585.62 $412.48 $521.96 $1,520.06

25. Mitchell Park Library
and Community Center
3700 Middlefield Ave
Water Flow – 4
Smoke detectors – 47
Heat detectors – 2
Duct smoke detectors – 50
Control valves – 6
Manual pulls – 40
Horn/strobes – 44
Strobes – 75
Bells – 3
Backflow switches – 2
PIV switch – 2
OSY - 1
$280.08 $412.48 $5,907.09 $6,599.65
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

27. Civic Center
250 Hamilton Avenue
$585.62 $595.80 $5,907.09 $7,088.51

28. Public Safety Building
250 Sherman Avenue
$585.62 $595.80 $5,907.09 7,088.51

1. Total Annual Cost for Fire Alarm Monitoring Annual Inspections (Year Three) $69,283.57

2. Repairs Budget: Straight Time Hourly Rate ___$217.48_____ x 150 Hours = $32,622.00 year 3

3. Payment and Performance Bond (Year Three) $706.15

4. Grand Total for Year 3 $102,611.72
Year 3 Hourly Rates
Straight Time Prevailing Wage = $217.48
Overtime Prevailing Wage = $323.57
* Securitas may charge the City of Palo Alto for parts and materials required for Services 15% of the direct purchase price. This will be applicable for any necessary equipment (including rental equipment).

Contract Year 4 (*terms to state that the rates will escalate at 3% each year during this contract term) Building & Address Fire Alarm Devices Monitoring
Annual Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

1. Downtown Library
270 Forest Avenue
Smoke detectors – 35
Duct smoke detector – 1
Manual pulls – 11
Horn/strobes – 6
Strobes – 12
$288.48 $0.00 $1,521.08 $1,809.56

2. Lot R Parking Garage
528 High Street
Water Flow – 4
Smoke detectors – 5
Control valves – 6
Manual pulls – 5
Horn/strobes – 4
Horn – 1
Backflow switches – 2
$288.48 $424.85 $1,062.13 $1,775.46
Building & Address Fire Alarm Devices Monitoring
Annual Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

4. Lot J Parking Garage
520 Webster Street
Water Flow – 1
Smoke detectors – 2
Heat detectors – 7
Manual pulls – 1
Bell – 1
$288.48 $424.85 $537.62 $1,250.95

5. Ted Thompson Parking
Garage
275 Cambridge Ave
Water Flow – 1
Smoke detectors – 1
Control valves – 2
Manual pulls – 1
Horn/strobes – 1
$288.48 $424.85 $537.62 $1,250.95

6. Sherman Parking
Garage
350 Sherman Ave
Water Flow – 19
Smoke detectors – 19
Heat detectors – 8
Duct smoke detectors – 8
Control valves – 6
Manual pulls – 14
Horn/strobes – 85
$603.19 $613.68 $4,563.23 $5,780.09

7. Golf Course
1875 Embarcadero Rd
Water Flow – 1
Smoke detectors – 2
Control valves – 1
Manual pulls – 10
Horn/strobes – 1
Backflow switches – 2
$288.48 $424.85 $773.65 $1,486.98
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

8. Utilities Control Center
3241 East Bayshore Rd
Water Flow – 1
Smoke detectors – 8
Control valves – 1
Manual pulls – 3
Horn/strobes – 4
Bell – 3
$288.48 $424.85 $773.65 $1,486.98

9. Municipal Service
Center Building A
3201 East Bayshore Rd
Water Flow – 2
Smoke detectors – 1
Control valves – 2
Manual pulls – 3
Horn/strobes – 12
$288.48 $424.85 $1,062.13 $1,775.46

10. Municipal Service
Center Building B
3201 East Bayshore Rd
Water Flow – 1
Smoke detectors – 1
Control valves – 1
Manual pulls – 5
Horn/strobes – 12
Strobes – 14
$288.48 $424.85 $1,062.13 $1,775.46

11. Municipal Service
Center Building C
3201 East Bayshore Rd
Water Flow – 2
Smoke detectors – 2
Control valves – 2
Manual pulls – 10
Horn/strobes – 62
$288.48 $424.85 $3,042.15 $3,755.48

12. Baylands Interpretive
Center
2775 Embarcadero Rd
Water Flow – 1
Control valves – 1
Bell – 1
$288.48 $424.85 $537.62 $1,250.95

13. Lucie Stern Community
Center
1305 Middlefield Rd
Water Flow – 1
Smoke detectors – 1
Manual pulls – 12
Horn/strobes – 13
Strobes - 18
Duct smoke detectors – 5
$288.48 $424.85 $1,521.08 $2,234.41
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

14. Lucie Stern Community
Theatre and Scene
Shop
1305 Middlefield Rd
Water Flow – 2
Smoke detectors – 1
Control valves – 2
Manual pulls – 20
Horn/strobes – 17
$288.48 $424.85 $1,062.13 $1,775.46

15. Lucie Stern Children’s
Theatre
1305 Middlefield Rd
Water Flow – 1
Smoke detectors – 5
Control valves – 2
Manual pulls – 10
Horn/strobes – 35
$288.48 $424.85 $1,521.08 $2,234.41

17. Children’s Library
1276 Harriett Street
Water Flow – 1
Smoke detectors – 1
Manual pulls – 5
Horn/strobes – 10
Bell – 1
Backflow switches – 2
$603.19 $424.85 $773.65 $1,801.69
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

19. Art Center
1313 Newell Rd
Water Flow – 1
Smoke detectors – 12
Control valves – 1
Manual pulls – 8
Horn/strobes – 19
Strobes – 22
$288.48 $424.85 $1,521.08 $2,234.41

20. Rinconada Library
1213 Newell Street
Water Flow – 1
Smoke detectors – 14
Duct smoke detector - 1
Control valves – 4
Manual pulls – 12
Horn/strobes – 17
Strobes – 39
$288.48 $424.85 $3,042.15 $3,755.48

21. Pets In Need – Main
Buildings
3281 East Bayshore Rd
Smoke detectors – 6
Manual pulls –
Horn/strobes – 1
Bell – 1
$288.48 $0.00 $537.62 $826.10

22. Pets In Need – Modular
Building
3281 East Bayshore Rd
Water Flow – 1
Smoke detectors – 1
Control valves – 1
Manual pulls – 1
Horn/strobes – 1
Backflow switches – 2
$603.19 $424.85 $537.62 $1,565.66
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

23. College Terrace Library
2300 Wellesley St
Water Flow – 2
Smoke detectors – 11
Control valves – 3
Manual pulls – 5
Horn/strobes – 7
Strobes - 7
Backflow switches – 2
$288.48 $424.85 $1,062.13 $1,775.46

24. Fire Station 8
3300 Page Mill Rd
Water Flow – 1
Smoke detectors – 1
Control valves – 1
Manual pulls – 1
Horn/strobes – 1
$603.19 $424.85 $537.62 $1,565.66

25. Mitchell Park Library
and Community Center
3700 Middlefield Ave
Water Flow – 4
Smoke detectors – 47
Heat detectors – 2
Duct smoke detectors – 50
Control valves – 6
Manual pulls – 40
Horn/strobes – 44
Strobes – 75
Bells – 3
Backflow switches – 2
PIV switch – 2
OSY - 1
$288.48 $424.85 $6,084.30 $6,797.64
Building & Address Fire Alarm Devices Monitoring
Annual
Costs
Waterflow
Semi-
annual
Inspection
Costs
Annual
Inspection
Costs
Total Annual
Costs

27. Civic Center
250 Hamilton Avenue
$603.19 $613.68 $6,084.30 $7,301.16

28. Public Safety Building
250 Sherman Avenue
$603.19 $613.68 $6,084.30 $7,301.16

1. Total Annual Cost for Fire Alarm Monitoring Annual Inspections (Year Four) $71,362.03

2. Repairs Budget: Straight Time Hourly Rate ___$224.01_____ x 150 Hours = $33,601.50 year 4

3. Payment and Performance Bond (Year Four) $726.92

4. Grand Total for Year 4 $105,690.45
Year 4 Hourly Rates
Straight Time Prevailing Wage = $224.01
Overtime Prevailing Wage = $333.28
* Securitas may charge the City of Palo Alto for parts and materials required for Services 15% of the direct purchase price. This will be applicable for any necessary equipment (including rental equipment).

Cost Summary for Four-Year Contract

1. Grand Total for Year One $96,721.02

2. Grand Total for Year Two $99,623.39

3. Grand Total for Year Three $102,611.72

4. Grand Total for Year Four $105,690.45

5. Grand Total for All Four Contract Years $404,646.58
Attachment 1
City of Palo Alto Specific Scope of Work Requirements
Scope of Work:

1. Provide 24/7/365 monitoring of all fire alarm systems.

2. Provide semi-annual inspections and testing for all fire alarm systems.

3. Provide annual inspections and testing for all fire alarm systems.

4. Provide deficiencies repairs for all fire alarm systems.

5. Provide as needed repair services throughout the year for all fire alarm systems.

Details of Work Performed:

1. All inspections, testing, and repair services will be done in accordance with the 2025 Edition of NFPA-72 chapter 14.

2. Contractor will use the standard NFPA inspection forms.

3. No fire alarm systems are UL certified.

4. Email copies of all competed inspections and testing forms within three business days to Dennis Huebner at [email protected] and Joshua Rivas at [email protected].

5. Email proposals for deficiencies within five business days to Dennis Huebner, [email protected].

6. Contractor will have a 24/7 emergency service call number.

7. Contractor will respond to service calls within one business day.

8. Preferred billing frequency will be quarterly. Invoices will be separated per location. Preferred method of invoicing will be to divide the total annual costs for monitoring and inspection and testing per location by four equal payments.

Email all invoices to Joshua Rivas at [email protected] and Dennis Huebner at [email protected].

Buildings Included in Scope of Work
Building Address

1. Downtown Library 270 Forest Avenue

2. Parking Garage
Lot R 528 High Street

3. Parking Garage
Lot S/L *COMBINED WITH #26 445 Bryant Street

4. Parking Garage
Lot J 520 Webster Street

5. Ted Thompson Parking Garage 275 Cambridge Ave

6. Sherman Ave. Parking Garage 350 Sherman Ave

7. Golf Course 1875 Embarcadero Rd

8. Utilities Control Center 3241 East Bayshore Rd

9. Municipal Service Center Building A 3201 East Bayshore Rd

10. Municipal Service Center Building B 3201 East Bayshore Rd

11. Municipal Service Center Building C 3201 East Bayshore Rd

12. Baylands Interpretive Center 2775 Embarcadero Rd

13. Lucie Stern Community Center 1305 Middlefield Rd

14. Lucie Stern Community Theatre and Scene Shop 1305 Middlefield Rd

15. Lucie Stern Children’s Theatre 1305 Middlefield Rd

16. Jr. Museum & Zoo 1451 Middlefield Rd

17. Children’s Library 1276 Harriett Street

18. Fire Station 3 799 Embarcadero Rd

19. Art Center 1313 Newell Rd

20. Rinconada Library 1213 Newell Street

21. Pets In Need – Main Buildings 3281 East Bayshore Rd

22. Pets In Need – Modular Building 3281 East Bayshore Rd

23. College Terrace Library 2300 Wellesley St

24. Fire Station 8 3300 Page Mill Rd

25. Mitchell Park Library and Community Center 3700 Middlefield Ave

26. Downtown Community Center *COMBINED WITH #3 445 Bryant Street 27 Civic Center 250 Hamilton Avenue
28 Public Safety Building 250 Sherman Avenue
Scheduling:

1.Inspections will occur every three months and will be done within the first two weeks of each inspection month. The inspection months will be February, May, August, and November. Below, the buildings have been divided into two groups. During the first inspection the contractor will perform an Annual Fire Alarm Inspection for all buildings in Group 1. During the second inspection the contractor will perform an Annual Fire Alarm Inspection for all buildings in Group 2. During the third inspection the contractor will perform a Semi-Annual Fire Alarm Inspection for all buildings in Group 1. During the fourth inspection contractor will perform a Semi-annual Fire Alarm Inspection for all buildings in Group 2.

Group 1

1. Downtown Library

2. Parking Garage
Lot R

3. Parking Garage
Lot S/L

26. Downtown Community
Center

4. Parking Garage
Lot J

5. Ted Thompson
Parking Garage

6. Sherman Ave. Parking
Garage

7. Golf Course

8. Utilities Control Center

9. Municipal Service
Center Building A

10. Municipal Service
Center Building B

11. Municipal Service
Center Building C

12. Baylands Interpretive
Center

27. Civic Center
Group 2

13. Lucie Stern
Community Center

14. Lucie Stern
Community Theatre
and Scene Shop

15. Lucie Stern Children’s
Theatre

16. Jr. Museum & Zoo

17. Children’s Library

18. Fire Station 3

19. Art Center

20. Rinconada Library

21. Pets In Need – Main
Buildings

22. Pets In Need –
Modular Building

23. College Terrace
Library

24. Fire Station 8

25. Mitchell Park Library
and Community
Center

28. Public Safety Building

2. The contractor will schedule all inspections one week prior to the start of the inspection date with the Facilities Management Division.

Notifications:

1. When required to do so by a Municipal Code, contractor will notify the local fire authority having jurisdiction in advance of the work start date.

2. Contractor will also notify the local Fire Communications Center and any applicable Central Office Alarm company when conducting system testing and/or repairs.

3. Facilities Management is responsible for notification of all occupants of the property subject to inspection and testing.

Deficiencies and Corrections:

1. Contractor will note deficiencies found during the inspections on the inspection sheet.

2. Minor repairs of less than $500 (labor and materials per system) do not need prior approval of Facilities Management and should be done immediately.

3. Send a proposal for repairs exceeding $500 to Facilities Management within five business days after inspection.

Designated City Representatives:

1. All communications and interface, including written correspondence by the Contractor, will be with Facilities Management in the Public Works Department 3201 East Bayshore Road, Palo Alto, CA 94303

2. Project Managers: Dennis Huebner. Phone: (650) 496-6970. Email: [email protected] Maurice Ruyter. Phone: (650) 496-6915. Email: [email protected] Bonds Required
Within ten (10) business days of issuance of the Notice of Award, Contractor shall furnish City a Performance Surety Bond, and Payment Surety Bond. Both bonds will be in the amount of 100% of the Contract Sum.

Utilities
The Contractor may have access to the normal use of building utilities in the performance of the work.

Storage of Materials and Equipment
Contractor is solely responsible for the storage of all equipment and materials.

Waste Disposal
Contractor will be responsible for all hauling and waste disposal. Hazardous materials and other materials shall be disposed of according to all codes, laws and regulations. Contractor will comply with all City recycling requirements. Contractor will not use any City trash containers for disposal of any material connected with this project.

Palo Alto City CouncilAugust 18, 2025

Palo Alto City Council
August 18, 2025