Agenda packet — Palo Alto City Council, September 15, 2025 (part 3 of 3)

Item A
Attachment A - Goods
Contracts Awarded $85,000
through $250,000 per year

Item A: Staff Report
Pg.
3 Packet Pg. 431 of 445

ATTACHMENT B
Services Contracts Awarded
Professional Services and General Services $25,000 through $85,000 per year and Public Works Contracts $85,000 through $250,000 per year Contract Awarded To Award Date Award Amount
Bidding Exemption or
Number of Bids
Sent/Received
*PAMC 2.30.360
Description
ACCO ENGINEERED SYSTEMS 6/23/2025 205,358.00 3500/5 Downtown Community Center Mechanical Upgrade Project AMERICAN COOLING TOWER INC 1/7/2025 65,716.00 3291/4 City Hall Cooling Tower Project ANAYA CONSTRUCTION 6/24/2025 47,400.00 4/1 PAO Modular Building Installation and Relocation APENA ENGINEERING 3/13/2025 103,951.10 3260/3 Greer Park Basketball Resurfacing Project APEX COMPANIES LLC 6/2/2025 103,800.00 3517/2 Purchase & Install of Traffic Control Devices ASCENSION GROUP PARTNERS 2/19/2025 38,425.00 2.30.360(i) PAO Rate and Fee Study and RFP Preparation Services ASSETWORKS INC 4/16/2025 51,059.47 2.30.360(k) YR 1 Maintenance- Fleet Focus Software ATKINSON ANDELSON LOYA 4/23/2025 70,000.00 2.30.360(g) Professional Legal Services BIBLIOCOMMONS INC. 3/4/2025 82,360.60 2.30.360(d) BiblioCommons-Online Catalog-Year 1 BKF ENGINEERS 4/18/2025 85,000.00 3448/9 On-Call Surveying Services Year 1 CALIX INC 6/25/2025 31,900.00 2.30.360(d) Calix Smart Home Onramp Software CARAHSOFT TECHNOLOGY CORP. 1/30/2025 42,550.00 2.30.360(j) Citibot Web Chat- Year 2 CARAHSOFT TECHNOLOGY CORP. 4/22/2025 64,965.00 2.30.360(j) Envision Enterprise Software Subscription CITIZEN GROUP 7/2/2025 85,000.00 3538/9 Outreach and Graphic Design Services CITY OF SUNNYVALE 1/22/2025 45,000.00 2.30.360(k) Joint Fire Academy- City of Sunnyvale CJW ARCHITECTURE 2/19/2025 84,660.00 2.30.360(i) 445 Bryant Street Renovation and Improvements project CJW ARCHITECTURE 4/2/2025 84,671.00 3/2 Police Department Space Assessment CLA-VAL COMPANY 4/9/2025 35,058.40 2.30.360(d) Certified Cla-Val Service Technicians CONKLIN BROS OF SAN JOSE INC 4/8/2025 50,554.94 2.30.360(j) 445 Bryant Street Renovation and Improvements project CW EVENTS LLC 3/3/2025 49,992.82 2.30.360(i) Staff Appreciation Event DIPIETRO & ASSOCIATES, INC. 6/25/2025 50,000.00 3/3 AED Maintenance Program Dudek 6/24/2025 48,480.00 2.30.360(i) Hazard Mitigation Grant Application EMBARCADERO MEDIA FOUNDATION 2/21/2025 65,000.00 3358/1 Zero Waste Advertising- YR 1 EPLUS TECHNOLOGY INC 1/30/2025 50,552.10 2.30.360(j) Support and Maintenance- Palo Alto Networks Advance Software EPLUS TECHNOLOGY INC 2/5/2025 65,358.94 2.30.360(j) DDI EIP Software for Fiber Optics Equipment ESCI INC 3/19/2025 49,000.00 2.30.360(i) Electrical Safety Training EV SPORTLINE 5/12/2025 26,411.69 298/1 Rivian Unit # 5573 Outfitting- PD Patrol EXAMINETICS, INC. 5/6/2025 40,000.00 2.30.360(i) Hearing Exams FIBERSMITH SOFTWARE SOLUTIONS 5/1/2025 85,000.00 3356/6 Operations Support System and Business Support System Software FIRESTATS, LLC 1/16/2025 28,875.00 2.30.360(c) Statistical Analysis Tool and Management Software- Fire Dept FLEXGROUND LLC 6/23/2025 27,858.43 3/1 Rubber surfacing repairs-Mitchell Park GEORGE HILLS COMPANY INC 3/7/2025 50,000.00 2.30.360(g) Professional Legal Services GOMO CONSULTING 1/24/2025 50,000.00 2.30.360(i) Fiber Broadband Marketing HIREVUE INC 3/4/2025 48,500.00 2.30.360(d) Hire Vue Essentials- Hiring Platform *PAMC 2.30.360
https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61990 Page 1 of 3 Item A
Attachment B - Professional and General
Services $25,000 through $85,000 per year
and Public Works Contracts $85,000 through
$250,000 per year

Item A: Staff Report
Pg.
4 Packet Pg. 432 of 445

ATTACHMENT B
Services Contracts Awarded
Professional Services and General Services $25,000 through $85,000 per year and Public Works Contracts $85,000 through $250,000 per year Contract Awarded To Award Date Award Amount
Bidding Exemption or
Number of Bids
Sent/Received
*PAMC 2.30.360
Description
HLP INC 5/28/2025 26,600.00 2.30.360(d) FY25 Chameleon Server HOHBACH-LEWIN INC 2/27/2025 43,000.00 2.30.330 Guardrail repairs at Alma Street INSIGHT PUBLIC SECTOR, INC. 1/30/2025 29,120.00 2.30.360(j) Mimecast Managed Migration E2E- License INSIGHT PUBLIC SECTOR, INC. 3/20/2025 82,471.95 2.30.360(j) Mimecast 365 Protect Service Renewal JACKSON LEWIS PC 3/3/2025 70,000.00 2.30.360(g) Professional Legal Services-Scope 1 JACKSON LEWIS PC 3/3/2025 35,000.00 2.30.360(g) Professional Legal Services-Scope 2 JACKSON LEWIS PC 3/11/2025 30,000.00 2.30.360(g) Professional Legal Services-Scope 3 JARVIS FAY LLP 3/17/2025 45,000.00 2.30.360(g) Professional Legal Services-Scope 1 JARVIS FAY LLP 3/17/2025 50,000.00 2.30.360(g) Professional Legal Services-Scope2 KZSU STANFORD UNIVERSITY 3/26/2025 33,410.04 2.30.360(d) City Council Radio Broadcast Service LN CURTIS & SONS 1/8/2025 30,000.00 2.30.360(j) NFPA PPE Inspection Program MCCAMPBELL ANALYTICAL INC 4/4/2025 45,000.00 3/3 Laboratory services for Watershed Protection MICROSOFT CORPORATION 6/16/2025 77,945.00 2.30.360(b) Microsoft Unified Enterprise Support MUNICIPAL RESOURCE GROUP LLC 4/18/2025 41,000.50 2.30.360(i) Strategic Plan for Library NAUTILUS ART STUDIO INC 3/7/2025 49,755.00 2.30.360(i) Bronze Sculpture at Baylands NEGAR FADAEIDEHKORDI 4/17/2025 30,912.50 2.30.360(i) Teaching Artist Services NEIGHBORS ABROAD 6/25/2025 50,000.00 2.30.360(d) Admin/Professional Services- Sister Cities OCLC INC 5/15/2025 34,920.00 2.30.360(d) Library Catalog Services OPTM 2/25/2025 72,896.10 4/4 Oracle Database Standard Edition PEOPLES ASSOCIATES STRUCTURAL 2/19/2025 50,000.00 2.30.360(i) On- Call Structural and Civil Engineering Services PRESERVATION ARTS LLC 5/30/2025 34,287.00 2.30.360(i) Refurbishing of Albuqurque Sculpture PUMP REPAIR SERVICE COMPANY IN 4/28/2025 43,918.28 2.30.160 Ldge Lift Station Pump #1 Repair QUALITY ASSURANCE ENGINEERING 4/16/2025 85,000.00 3457/5 On-call Soil and Materials Testing RIDLEY MASTER 3/3/2025 85,000.00 2.30.360(g) Professional Legal Services RINCON CONSULTANTS, INC. 4/7/2025 38,025.00 2.30.360(h) 635 Los Trancos Road - CEQA RINCON CONSULTANTS, INC. 4/2/2025 80,889.00 2.30.360(h) 2100-2400 Geng Road CEQA RINCON CONSULTANTS, INC. 4/2/2025 39,484.00 2.30.360(h) 929 Laurel Glen Drive - CEQA SALCIDOS BACKFLOW SERVICES INC 6/19/2025 83,982.00 3525/5 Backflow Repair & Retest Services- Year 1 SAVANT SOLUTIONS INC 4/3/2025 35,040.00 2.30.360(j) Palo Alto Networks Advanced Threat Prevention SECURITAS TECHNOLOGY CORPORATION 4/1/2025 36,125.42 2.30.360(j) Fire alarm panel replacement installation - Lot R SECURITAS TECHNOLOGY CORPORATION 6/2/2025 83,067.68 2.30.360(j) Fire alarm panel upgrade installation- 445 Bryant & Lot S/L SHI INTERNATIONAL CORP 4/28/2025 28,500.00 2.30.360(j) PD's 250 Net Motion licenses SHI INTERNATIONAL CORP 5/7/2025 40,039.73 2.30.360(j) Kentrik Pro Software STRATAGEM LLP 1/7/2025 30,000.00 2.30.360(g) Professional Legal Services TELECOMMUNICATIONS ENG ASSOC 2/5/2025 71,208.00 2.30.360(b) PD Analog Radio Maintenance *PAMC 2.30.360
https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61990 Page 2 of 3 Item A
Attachment B - Professional and General
Services $25,000 through $85,000 per year
and Public Works Contracts $85,000 through
$250,000 per year

Item A: Staff Report
Pg.
5 Packet Pg. 433 of 445

Item A: Staff Report
Pg.
6 Packet Pg. 434 of 445

City Council
Staff Report
From: City Manager
Report Type: INFORMATION REPORTS
Lead Department: Planning and Development Services
Meeting Date: September 15, 2025
Report #:2507-4989
TITLE
Accessory Dwelling Unit (ADU) – 2025 Quarter 2 (April– June 2025) Report

RECOMMENDATION
This is an informational report, and no action is required.

ANALYSIS
This report transmits information related to application activity for accessory dwelling units (ADU), including junior accessory dwelling units (JADU), for the second quarter of calendar year 2025. Since 2015, the City has received 887 ADU/JADU building permit applications and issued 690 building permits. Since the beginning of the Housing Element cycle in 2023, 243 ADUs and 73 JADUs have been permitted which is on pace to exceed the expected ADU production from this Housing Element; for an average of 126 units per year.

In the first half of 2025, the City received 87 new applications, issued 63 ADU permits, and provided an approved Final Inspection on 80 ADU/JADU permits. The ADU sizes of open applications in this period range from 176 to 1,000 square feet, with an average size of 570 square feet. Approximately 38% of applications are located north of Oregon Expressway, and 62% are located south of Oregon Expressway. Since 2017, the majority of ADU/JADU permits relative to the Oregon Expressway has shifted between north and south from year to year.

Further details can be found on Table 1 of the following page.

Item B
Item B Staff Report

Item B: Staff Report
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Table 1: Summary of ADU Permits from 2015-2025
Category 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
(Q1-Q2)
New ADU Applications Filed1 10 9 28 55 75 78 136 151 122 136 87 Permits: Ready to Issue (City
Approved)2 8 5 12 39 62 46 112 127 135 131 64
Permits: Issued (Permit Obtained)3 8 5 12 36 62 43 89 120 125 128 63 Permits: Final Inspection Approved4 3 4 9 12 33 46 37 62 101 105 80 Permits Expired 1 1 1 6 2

Detached ADUs (Submitted)5 20 35 52 52 80 80 48 53 36
Detached ADUs (Issued)5 8 24 41 33 55 64 57 48 20

Attached ADUs (Submitted)6 8 20 23 20 56 44 43 47 30
Attached ADUs (Issued)6 4 11 21 9 34 32 40 52 21

Junior ADUs (Submitted)7 1 1 1 25 27 31 36 21
Junior ADUs (Issued)7 1 1 1 9 24 28 24 22
Average Application Processing
Time (Days Including Weekends)8 127 214 118 183 135 197 162 193 187 193 188 Average Construction Time (Days
Including Weekends)9 578 751 330 287 173 262 455 431 496 519 459

City Impact Fees Collected for New
ADUs10 $451,514 $402,012 $198,962 $44,057 $139,592 $540,453 $487,322 $498,101 $310,952 ADU Size Smallest 150 SF 159 SF 220 SF 208 SF 178 SF 192 SF 227 SF 165 SF 176 SF ADU Size Largest 900 SF 900 SF 1,031 SF 1,000 SF 1,218 SF 2,217 SF 1,000 SF 1,000 SF 1,000 SF Average ADU Size 470 SF 469 SF 383 SF 518 SF 550 SF 589 SF 571 SF 558 SF 570 SF North 46% 49% 52% 55% 49% 52% 41% 44% 38%ADU Location Relative to Oregon Expressway South 54% 51% 48% 45% 51% 48% 59% 56% 62% Source: City of Palo Alto Accela Data January 2015 through June 2025 Notes:

1. Any ADU/JADU Application SUBMITTED for the year

2. Any ADU/JADU application Permit 'READY TO Issue' for the year (regardless of when it was submitted)

3. Any ADU/JADU Permit ISSUED for the year (regardless of when it was submitted)

4. Any ADU/JADU Permit receiving a Final Inspection (Ready to Occupy) for the year, regardless of when the application was submitted. Years 2015-2017 data point not available.

Item B
Item B Staff Report

Item B: Staff Report
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2 Packet Pg. 436 of 445

Table 1: Summary of ADU Permits from 2015-2025

5. Any Detached ADU Permit Application submitted for the year/Any Detached ADU Permit Issued for the year, regardless of when the application was submitted. Years 2015-2016 data point not available.

6. Any Attached ADU Permit Application submitted for the year/Any Attached ADU Permit Issued for the year, regardless of when the application was submitted. Years 2015-2016 data point not available.

7. Any JADU Permit Application submitted for the year/Any JADU Permit Issued for the year, regardless of when the application was submitted. Years 2015-2016 data point not available.

8. Average number of days from permit application submittal to when permit is approved and ready to issue. This average includes weekends and days application is pending due to applicant preparation of resubmittal or additional information from applicant.

9. Average number of days from permit issued to final inspection completed. This average includes weekends and days staff is waiting for applicant to schedule the next required inspection; it also includes time related to the construction of a primary residence when the J/ADU is built at the same time.

10. Impact Fees collected for ADU’s permitted for the year. Years 2015-2016 data point not available.

Item B
Item B Staff Report

Item B: Staff Report
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FISCAL/RESOURCE IMPACT
This action has no fiscal impact.

ATTACHMENTS
Attachment A: Q2 2025 ADU Location Data Table
APPROVED BY: Jonathan Lait, Planning and Development Services Director Item B
Item B Staff Report

Item B: Staff Report
Pg.
4 Packet Pg. 438 of 445

Q1-Q2 2025 ADU/JADUs Submitted New Construction Conversion Type of Conversion # of
Apps
Dwelling
Type
Project
Location
Zoning
District
Date
Filed
Application
Status Attached Detached Attached Detached Garage
Other
Acc.

Structure
of Space
# of
Bdrms ADU Size
1 JADU South R-1 1/7/25 Pending
Resubmittal
x x 1 200
2 ADU South R-1
(8000)
1/10/25 Permit
Issued
x 2 728
3 ADU North R-1 1/13/25 Permit
Issued
x 1 517
4 JADU South R-1 (S) 1/14/25 Permit
Issued
x x 1 493
5 JADU North R-1 1/27/25 Pending
Resubmittal
x 1 265
6 ADU South R-1
(7000)
1/28/25 Permit
Issued
x 1 558
7 ADU North R-1 1/28/25 Pending
Resubmittal
x x 2 944
8 ADU North R-1 1/30/25 Pending
Resubmittal
x 1 647
9 ADU South R-1
(8000)
1/30/25 Pending
Resubmittal
x 2 800
10 ADU North R-1
(10000)
2/3/25 Pending
Resubmittal
x 1 718
11 ADU North R-1 (S) 2/4/25 Incomplete x 2 799 12 JADU North R-1 2/5/25 Permit
Issued
x 1 286
13 ADU South R-1 2/6/25 Pending
Resubmittal
x x 2 745
14 ADU South R-1 2/10/25 Pending
Resubmittal
x x 1 825
15 JADU South R-1 2/11/25 Permit
Issued
x 0 389

Item B
Attachment A - Q2 2025
ADU Location Data Table

Item B: Staff Report
Pg.
5 Packet Pg. 439 of 445

Structure
of Space
# of
Bdrms ADU Size
16 ADU North R-1
(10000)
2/11/25 Pending
Resubmittal
x 0 787
17 ADU South RM-15 2/12/25 Pending
Resubmittal
x x 2 680
18 ADU South R-1 2/12/25 Pending
Resubmittal
x 1 560
19 JADU North R-1 2/18/25 Pending
Resubmittal
x 0 246
20 ADU North R-1 2/18/25 Pending
Resubmittal
x 1 430
21 JADU South R-1 2/20/25 Permit
Issued
x x 0 293
22 JADU South R-1 2/20/25 Pending
Resubmittal
x x 0 230
23 ADU South R-1 2/20/25 In Plan
Check
x 2 400
24 ADU South R-1
(8000)
2/20/25 Pending
Resubmittal
x 2 781
25 ADU South R-1 2/21/25 Permit
Issued
x 1 545
26 ADU North R-1 2/24/25 Permit
Issued
x 1 748
27 JADU South R-1 2/25/25 In Plan
Check
x 1 499
28 ADU South R-1 2/25/25 In Plan
Check
x 1 748

Item B
Attachment A - Q2 2025
ADU Location Data Table

Item B: Staff Report
Pg.
6 Packet Pg. 440 of 445

Structure
of Space
# of
Bdrms ADU Size
29 ADU North R-1 3/5/25 Pending
Resubmittal
x x 1 453
30 JADU South R-1 (S) 3/11/25 Permit
Issued
x x 1 395
31 ADU South R-1 3/13/25 Permit
Issued
x 1 796
32 ADU North R-1 3/17/25 Pending
Resubmittal
x x 0 403
33 ADU North R-1 3/18/25 Pending
Resubmittal
x 0 936
34 JADU South R-1 3/19/25 In Plan
Check
x 0 288
35 ADU South R-1 (8000) 3/19/25 Pending
Resubmittal
x 2 998
36 ADU North R-1 3/19/25 In Plan
Check
x 1 800
37 ADU South R-1 (8000) 3/20/25 Pending
Resubmittal
x 1 527
38 ADU South R-1 3/25/25 Pending
Resubmittal
x x 1 423
39 ADU South R-1
(8000)(S)
3/27/25 Permit
Issued
x 1 749
40 ADU North R-1 3/27/25 Pending
Resubmittal
x 1 667
41 JADU South R-1 3/31/25 Pending
Resubmittal
x x 1 420
42 JADU North R-1
(10000)
3/31/25 In Plan
Check
x 1 407
Item B
Attachment A - Q2 2025
ADU Location Data Table

Item B: Staff Report
Pg.
7 Packet Pg. 441 of 445

Structure
of Space
# of
Bdrms ADU Size
43 ADU South R-1 3/31/25 Pending
Resubmittal
x x 1 308
44 ADU South R-1 4/3/25 Pending
Resubmittal
x 1 494
45 ADU South R-1 4/4/25 In Plan
Check
x 1 494
46 ADU North R-1 4/7/25 In Plan
Check
x 1 360
47 ADU South R-1 4/8/25 Pending
Resubmittal
x 2 653
48 ADU North R-1 4/8/25 Pending
Resubmittal
x x 1 751
49 ADU South R-1 4/9/25 Pending
Resubmittal
x 2 700
50 ADU South R-1
(8000)
4/10/25 In Plan
Check
x 2 649
51 JADU North R-1 4/11/25 Pending
Resubmittal
x 1 457
52 JADU South R-1 4/15/25 Pending
Resubmittal
x 1 176
53 ADU North R-1 4/16/25 Pending
Resubmittal
x x 1 408
54 ADU South R-1 4/17/25 Pending
Resubmittal
x 1 748
55 JADU South R-1 4/18/25 Pending
Resubmittal
x 1 468
Item B
Attachment A - Q2 2025
ADU Location Data Table

Item B: Staff Report
Pg.
8 Packet Pg. 442 of 445

Structure
of Space
# of
Bdrms ADU Size
56 ADU South R-1 4/23/25 In Plan
Check
x x 1 794
57 ADU North R-1 4/24/25 Pending
Resubmittal
x 2 924
58 JADU South R-1
(7000)
4/28/25 Pending
Resubmittal
x x 1 390
59 ADU South R-1 4/28/25 Pending
Resubmittal
x x 1 495
60 ADU South R-1 4/29/25 Pending
Resubmittal
x 1 711
61 ADU South R-1 4/29/25 Pending
Resubmittal
x 1 698
62 JADU North R-1 5/1/25 Pending
Resubmittal
x x 0 401
63 ADU North R-1 5/1/25 Pending
Resubmittal
x 2 749
64 ADU South R-1 5/7/25 Pending
Resubmittal
x 1 747
65 ADU South RM-30 5/13/25 Pending
Resubmittal
x x 2 832
66 ADU North R-1
(10000)
5/14/25 Incomplete x 2 1,000
67 ADU North R-1 5/15/25 Pending
Resubmittal
x 2 650
68 ADU South R-1 (S) 5/15/25 In Plan
Check
x 1 496

Item B
Attachment A - Q2 2025
ADU Location Data Table

Item B: Staff Report
Pg.
9 Packet Pg. 443 of 445

Structure
of Space
# of
Bdrms ADU Size
69 JADU South R-1 5/19/25 Pending
Resubmittal
x 1 498
70 ADU South R-1 5/21/25 Pending
Resubmittal
x 1 295
71 ADU South R-1 5/21/25 Pending
Resubmittal
x 1 295
72 ADU South R-1 5/23/25 In Plan
Check
x x 0 590
73 ADU South R-1 5/27/25 Pending
Resubmittal
x 1 716
74 ADU North R-1 5/28/25 Pending
Resubmittal
x 2 794
75 ADU North R-1 5/28/25 Pending
Resubmittal
x 1 273
76 JADU North R-1 5/29/25 In Plan
Check
x 1 326
77 ADU South R-1 6/3/25 In Plan
Check
x 2 749
78 ADU South R-1
(8000)(S)
6/5/25 Pending
Resubmittal
x 1 540
79 ADU North R-1 6/9/25 In Plan
Check
x 1 559
80 ADU South R-1 (7000) 6/11/25 In Plan
Check
x 1 459
81 ADU South R-1 6/13/25 In Plan
Check
x x 1 402
82 JADU North R-1 6/19/25 Pending
Resubmittal
x x 1 225
Item B
Attachment A - Q2 2025
ADU Location Data Table

Item B: Staff Report
Pg.
10 Packet Pg. 444 of 445

Structure
of Space
# of
Bdrms ADU Size
83 ADU North R-1 6/23/25 Pending
Resubmittal
x x 1 341
84 ADU South R-1
(8000)
6/24/25 In Plan
Check
x x 1 749
85 ADU South R-1 6/24/25 In Plan
Check
x 0 749
86 ADU North R-1 6/26/25 Pending
Resubmittal
x 1 540
87 ADU South RE 6/30/25 In Plan
Check
x 1 795

Item B
Attachment A - Q2 2025
ADU Location Data Table

Item B: Staff Report
Pg.
11 Packet Pg. 445 of 445

Palo Alto City CouncilSeptember 15, 2025

Palo Alto City Council
September 15, 2025