From: herb
To: Council, City; Clerk, City
Subject: September 22, 2025, Council Appointed Officers Commiittee, Item #1: Brochure and Recruitment Process Date: Sunday, September 21, 2025 5:05:03 PM
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SEPTEMBER 22, 2025 COUNCIL APPOINTED OFFICERS (CAO) COMMITTEE AGENDA ITEM #1: BROCHURE AND RECRUITMENT PROCESS
I urge you to recommend to the City Council that the brochure and recruitment process include the Goals and Key Performance Indicators (KPIs) that were agreed to by the City Council and the current City Attorney to inform the recruiter consultant applicants, the press, and the public of the current Goals and KPIs as described in the comments of last year's CAO Committee Chair recorded at Pages 4 and 5 of the Summary Minutes of the 12/02/2024 City Council meeting reproduced below.
Once the City Council and each Council Appointed Officer agree on Goals and KPIs they are identifiable public records subject to disclosure and should be made available to the public and press (1) when they are established, (2) in the agenda packet materials each time evaluation of the CAOs is on the Council agenda, and (3) in the agenda packet and recruitment brochure whenever the Council is seeking a new Council Appointed Officer.
Providing the current Goals and KPIs in the agenda packet when Council Appointed Officers are being evaluated will permit the public and press to make meaningful comments to the Council prior to a Closed Session on evaluation.
Providing the current Goals and KPIs in the recruitment brochure and public process will enable the public, press, and each recruiter consultant interviewed to indicate their views on those current Goals and KPIs and whether there should be different KPIs for the Goals or different Goals, while also providing each applicant to fill the vacancy an opportunity to suggest changes in their interviews.
In the comments reproduced below, the 2024 CAO Chair began by referring to "setting KPIs on the objectives that were in place".
If "objectives" are not the same thing as "Goals", those objectives are also identifiable public records that should be disclosed publicly at the same time as the Goals and KPIs. --------------------------------------
Council Member Questions, Comments and Announcements
Vice Mayor Lauing reported on the CAO Committee’s meeting last week. There had been a closed session related to possibly setting KPIs on the objectives that were in place. There had been productive conversations with the City Manager, City Clerk, and City Attorney. It was unanimously concluded that the CAOs should identify a few of the key goals and set measurements (KPIs or metrics) for the goals, which Council would receive shortly from the outside consultant. The process had been reviewed in open session and specific questions/prompts had been given to the CAOs for them to address and the questions had been reworked. In closed session, they had dedicated a lot of time for an interactive process with the CAOs, and the process for KPIs had begun. It had been suggested that the overall time frame be compressed next year and maybe start earlier. They wanted to make sure new Council members would be up to speed on their important role in governance. The other agenda items included evaluating the process and what would be done going forward, and they were pleased with Consultant/Facilitator Dan Rich whom they would welcome back. It was felt that the Committee should choose consultants and then have a faceoff of candidates and that
City Council Meeting
Summary Minutes: 12/02/2024
the Committee chose the facilitator. The steps of that were in process, and updates would be provided
City Council Meeting
Summary Minutes: 12/02/2024
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Thank you for your consideration of these comments.
Herb Borock