Palo Alto City Council
December 1, 2025

Stage Item Deliverable Definition EPI-USE CoPA
Final Design
Documentation
Final Workbooks
Final Process
Flows
Updated functional workbooks
at the conclusion of testing.

Finalized business process flows
R A, C
Training data
creation N/A Creation of training data. C R, A
Training
Materials /
Manuals
Training Material Creation of End-User Training
Materials.

C R, A
Train-the-Trainer
Instruction
Instructor-ready
training decks
and lesson plans
Virtual delivery of sessions to
CoPA selected trainers
R, A C
Perform EndUser Training N/A Execution of end-user training. I R, A Develop Cut-over
plan Cutover Plan
A plan that documents the
system cutover, including
cutover activities, roles and
responsibilities, activation of
integrations, and job
scheduling.

R, A C, I
Technical
Administrator
Training
Administrator
Training
Presentation
Training for client- identified
admins of in-scope processes,
configuration, and technical
documentation
I R, A
Validate Phase Sign off Phase Sign off
Confirm Phase deliverables are
complete, and project is ready
to move to next phase
R A
Launch
Go/No-Go
Meeting
Go/No Go
decision Perform Go/No-Go meeting R A
Issue Log Final Issue Log Validate post go live issues list R A Go-Live N/A Productive system available R, A I
Hypercare
Support Project Sign off Post Go-live support provided
for resolution of critical issues
R A
Table 215: RACI
Item 6
Attachment A -
Carahsoft_EPI-USE S4 HANA
Implementation;
C26196043
Item 6: Staff Report Pg. 43 Packet Pg. 285 of 828
RISE with SAP S/4HANA Migration

5. PROJECT FEES

5.1 Total Implementation Cost
The professional services are provided on a Time and Material basis. The estimate for this project is $4,246,299.34 (“Time and Material Estimate”), which is based on the scope and assumptions defined in this SOW. Detailed pricing is provided in Appendix A.

Should the staffing, scope, and/or timeline change, then Carahsoft, CoPA and EPI-USE will follow the Project Change Control Procedure (Appendix B.1) to formally confirm the adjustment, which may include changes to the Time and Material estimate. Only upon the formal approval from CoPA and signature of the Project Change Request by each Party’s authorized representatives, will EPI-USE proceed with the changes. The rate card is provided as part of Appendix A.

5.2 Travel Expenses
EPI-USE shall bill actual and allowable expenses in accordance with the Expense Reimbursement policy as defined in the Professional Services Agreement.

To estimate the expenses over the 14-month duration of the project, the number of trips by resource was estimated as shown below with an estimated trip cost of $1,800. EPI-USE has made this assumption but is open to discussions and guidance from CoPA.

Item 6
Attachment A -
Carahsoft_EPI-USE S4 HANA
Implementation;
C26196043
Item 6: Staff Report Pg. 44 Packet Pg. 286 of 828
RISE with SAP S/4HANA Migration

Resource Number of Trips Amount
Client Partner 3 $5,400
Project Manager 16 $28,800
S/4HANA Technical Solution Architect 11 $19,800
Reporting Remediation & Development 11 $19,800
S/4 Security Remediation 8 $14,400
S/4HANA - ISU - Architect Functional 11 $19,800
HCM / Payroll Architect 1 $1,800
New GL Migration Architect 1 $1,800
FI Architect and Spot Consulting 11 $19,800
S/4HANA Funds and Grants Management 6 $10,800
S/4HANA Procurement/EAM 6 $10,800
Total 85 $153,000
Table 22: Estimated Travel Expenses

5.3 Payment Terms
The Professional Services shall be provided on a Time and Material basis and authorized by this mutually executed SOW.

Carahsoft will invoice and be paid according to the payment terms defined in the Agreement.

Item 6
Attachment A -
Carahsoft_EPI-USE S4 HANA
Implementation;
C26196043
Item 6: Staff Report Pg. 45 Packet Pg. 287 of 828
RISE with SAP S/4HANA Migration

6. ASSUMPTIONS
All assumptions and commitments from the Agreement are hereby included by reference and assumptions and commitments that are specifically applicable to this SOW are listed below:

1. The Parties agree that a standard solution will be implemented where possible and that the intent of the migration is a Brownfield or lift and shift strategy.

2. CoPA will appoint a full-time Project Manager for co-ordination of resources, personnel, subject matter experts, and also obtaining timely approval of decisions.

3. CoPA will provide appropriate access to work facilities, SAP and other systems, subject matter experts, etc. for the EPI-USE team to perform their tasks.

4. The Time and Material estimated price is based on the project approach, timeline, estimated effort, resources and scope mentioned throughout this SOW. Should any of these factors change, then CoPA and EPI-USE will need to address these changes via the Project Change Control Procedure, which may result in timeline, scope, staffing, cost, and other adjustments.

5. Pricing estimate assumes the use of offshore resources for the following:
a. S/4HANA ABAP Developer Lead
b. S/4HANA ABAP Developer
c. Fiori Architect
d. S/4HANA - ISU - FI-CA Functional
e. S/4HANA - ISU - Billing
f. S/4HANA - ISU - Device Management, AMI and Integration g. S/4HANA - CRM or UI5 (per decision)

6. The Parties understand that major business changes (e.g., acquisitions, re-organizations, third-party providers) during the project may impact the approach, timeline, estimated effort, resources and scope and will be addressed via the Project Change Control Procedure.

7. The Parties understand and are committed in staffing the appropriate number of resources, with the necessary skills, to implement this Project successfully.

Item 6
Attachment A -
Carahsoft_EPI-USE S4 HANA
Implementation;
C26196043
Item 6: Staff Report Pg. 46 Packet Pg. 288 of 828
RISE with SAP S/4HANA Migration

8. Solutions and services not specifically stated herein shall be considered “out of scope” and are subject to additional fees, terms and conditions as applicable and mutually agreed to by the Parties.

9. CoPA will be responsible for any activities and/or changes to internal systems.

10. Coordination, data requests, and testing with external vendors and internal/external systems will be CoPA’s responsibility.

11. All documents will be generated in US English only.

12. CoPA will be responsible for producing and formatting source data (on a regular basis) for migration and ongoing interfaces.

13. No licensing fees are included in this SOW and CoPA should procure these directly from the software vendor(s).

14. The systems/instance(s) should be available at the start of this project.

15. The most current version (as available at the start of the Build phase) of the software will be implemented. No updates and/or upgrades are planned during the project unless mutually agreed by the Parties.

16. CoPA resources will be responsible for any additional training material, other than the Train-the-Training materials developed by EPI-USE.

17. CoPA resources will be responsible for any Organizational Change Management material and execution.

18. Any changes to the design of the system will be signed off at the end of the Realize Phase and no changes will be included after that point, without PMO approval.

Note: Deviations that arise during the Project will be managed through the procedure described in the Project Change Control Procedure (Appendix B.1), and may result in adjustments to the project scope, estimated schedule, charges and other terms. If an assumption deviation is not resolved through the Project Change Control Procedure within thirty (30) days, then the issue will be resolved in accordance with the Project Escalation Procedure (Appendix B.2).

Item 6
Attachment A -
Carahsoft_EPI-USE S4 HANA
Implementation;
C26196043
Item 6: Staff Report Pg. 47 Packet Pg. 289 of 828
RISE with SAP S/4HANA Migration

7. CONTACT PERSONS
The contact persons for CoPA and EPI-USE on this SOW shall be:

CoPA EPI-USE
Name Jitendra Kulkarni Mark Schexnaildre
Address 250 Hamilton Street
Palo Alto, CA 94301
2002 Summit Boulevard, Suite 825
Atlanta, GA 30319
Phone (650) 690-6791 (225) 333-0158
E-mail [email protected] [email protected] The contact persons for Carahsoft and CoPA on this SOW for invoicing shall be:

Carahsoft CoPA
Name Accounts Receivable Accounts Payable
Address 11493 Sunset Hills Road, Suite 100
Reston, VA 20190
250 Hamilton Ave
Palo Alto, CA 94301
Phone (888) 662-2724
E-mail [email protected] [email protected] Item 6
Attachment A -
Carahsoft_EPI-USE S4 HANA
Implementation;
C26196043
Item 6: Staff Report Pg. 48 Packet Pg. 290 of 828
RISE with SAP S/4HANA Migration

8. ACCEPTANCE AND APPROVALS
The Agreement and this SOW constitute the entire agreement between the Parties with respect to the subject matter thereof, and there are no representations, understandings or agreements that are not fully expressed herein.

IN WITNESS WHEREOF the Parties hereto have executed this SOW, via a valid Purchase Order, as of the Effective Date.

Item 6
Attachment A -
Carahsoft_EPI-USE S4 HANA
Implementation;
C26196043
Item 6: Staff Report Pg. 49 Packet Pg. 291 of 828
RISE with SAP S/4HANA Migration

9. APPENDIX A PRICING DETAIL AND RATE CARD

9.1 Pricing Detail
EPI-USE S/4HANA Migration Staffing Rate/Hr. Hours Total PMO & Architecture 3,808
Client Partner/QA $263.16 408 $107,369.28
Project Manager $221.05 1,760 $389,048.00
S/4HANA Technical Solution Architect $210.53 1,640 $345,269.20 S/4HANA - Technical & Data Migration 7,190
S/4HANA ABAP Developer Lead $105.26 1,240 $130,522.40
S/4HANA ABAP Developer $84.21 800 $67,368.00
Fiori Architect $105.26 600 $63,156.00
Reporting Remediation & Development (BW 7.5) $200.00 1,320 $264,000.00 S/4 BASIS $189.47 2,530 $479,359.10
S/4 Security Remediation $200.00 700 $140,000.00
S/4HANA - Functional - Utilities & Work Management 7,120 S/4HANA - ISU - Architect Functional $210.53 1,440 $303,163.20 S/4HANA - ISU - FI-CA Functional $121.05 1,360 $164,628.00 S/4HANA - ISU - Billing $121.05 1,360 $164,628.00
S/4HANA - ISU - Device Management, AMI and Integration $121.05 1,440 $174,312.00 S/4HANA - CRM or UI5 (per decision) $121.05 1,520 $183,996.00 S/4HANA - Functional - HCM/Payroll 1,000
HCM Architect and Spot Consulting $200.00 1,000 $200,000.00 S/4HANA - Functional - Finance/Procurement 4,720
New GL Migration Architect $210.53 320 $67,369.60
FI Architect and Spot Consulting $210.53 1,520 $320,005.60 S/4HANA Funds and Grants Management $200.00 1,360 $272,000.00 S/4HANA Supply Chain/Procurement/EAM $200.00 1,520 $304,000.00 Training Services 576
Train-the-Trainer Development & Delivery $184.21 576 $106,104.96 Total Estimated Implementation Labor Cost 24,414 $4,246,299.34 Item 6
Attachment A -
Carahsoft_EPI-USE S4 HANA
Implementation;
C26196043
Item 6: Staff Report Pg. 50 Packet Pg. 292 of 828
RISE with SAP S/4HANA Migration

9.2 Rate Card
EPI-USE S/4HANA Rate Card Onshore
Rate/Hr.

Offshore
Rate/Hr.

PMO & Architecture
Client Partner/QA $263.16
Project Manager $221.05
S/4HANA Technical Solution Architect $210.53
S/4HANA - Technical & Data Migration
S/4HANA ABAP Developer Lead $189.47 $105.26
S/4HANA ABAP Developer $168.42 $84.21
Fiori Architect $189.47 $105.26
Reporting Remediation & Development (BW 7.5) $200.00 $200.00 S/4 BASIS $189.47 $189.47
S/4 Security Remediation $200.00 $200.00
S/4HANA - Functional - Utilities & Work Management
S/4HANA – ISU - Contract Management $210.53
S/4HANA - ISU - FI-CA Functional $210.53 $121.05
S/4HANA - ISU - Billing $210.53 $121.05
S/4HANA - ISU - Device Management, AMI and Integration $210.53 $121.05 S/4HANA - CRM or UI5 (per decision) $210.53 $121.05
S/4HANA - Functional - HCM/Payroll
HCM Architect and Spot Consulting $200.00
S/4HANA - Functional - Finance/Procurement
New GL Migration Architect $210.53
FI Architect and Spot Consulting $210.53
S/4HANA Funds and Grants Management $200.00
S/4HANA Supply Chain/Procurement/EAM $200.00
Training Services
Train-the-Trainer Development & Delivery $184.21
Item 6
Attachment A -
Carahsoft_EPI-USE S4 HANA
Implementation;
C26196043
Item 6: Staff Report Pg. 51 Packet Pg. 293 of 828
RISE with SAP S/4HANA Migration

10. APPENDIX B – PROJECT PROCEDURES
B.1 Project Change Control Procedure
The following process will be followed if a change to this SOW is required:

1. A Project Change Request (PCR) will be the vehicle for communicating a change. The PCR must describe the change; the rationale for the change and the effect the change will have on the Project. EPI-USE will provide the form to be completed for this purpose.

2. The designated Project/Engagement Manager of the requesting party will review the proposed change and determine whether to submit the request to the other party.

3. The Project and Engagement Managers will review the proposed change and recommend it for further investigation or reject it. If the proposed change is recommended for further investigation, the Project and Engagement Managers will determine the scope of the investigation, the amount of investigation that will be done and what, if any, charges may apply. A PCR must be signed by authorized representatives from all parties to authorize investigation of the recommended changes. The investigation will determine the effect that the implementation of the PCR will have on price, schedule and other terms and conditions of the SOW.

4. A written Change Authorization and/or PCR must be signed by authorized representatives from all parties to authorize implementation of the investigated changes. Until a change is agreed in writing, all parties will continue to act in accordance with the latest agreed version of the SOW.

B.2 Project Escalation Procedure
The following procedure will be followed if resolution is required for a project-related conflict arising during the performance of this SOW:

1. When a conflict arises between Client and EPI-USE, the project team member(s) will first strive to work out the problem internally.

2. Level 1: If the project team cannot resolve the conflict within two (2) business days, the Client Project Manager and EPI-USE Project Manager will meet to resolve the issue.

3. Level 2: If the conflict is not resolved within three (3) working days after being escalated to Level 1, the Client Project Manager will meet with the EPI-USE Client Partner to resolve the issue.

4. Level 3: If the conflict is not resolved within three (3) working days after being escalated to Level 2, the Project Sponsors will meet to resolve the issue.

Item 6
Attachment A -
Carahsoft_EPI-USE S4 HANA
Implementation;
C26196043
Item 6: Staff Report Pg. 52 Packet Pg. 294 of 828
RISE with SAP S/4HANA Migration

5. Level 4: If the conflict remains unresolved after Level 3 intervention, resolution will be addressed in accordance with Project Change Control Procedure or termination of this SOW under the terms of the Agreement.

6. During any conflict resolution, EPI-USE agrees to provide services relating to items not in dispute, and Client agrees to pay Carahsoft invoices for items not in dispute.

Item 6
Attachment A -
Carahsoft_EPI-USE S4 HANA
Implementation;
C26196043
Item 6: Staff Report Pg. 53 Packet Pg. 295 of 828
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Utilities
Meeting Date: December 1, 2025
Report #:2510-5314
TITLE
Approval of Two Contracts: 1) Blanket Purchase Order with Minsait Advanced Control Systems (ACS) in an Amount Not-to-Exceed $1,000,000 to Purchase As-Needed Hardware and Software Components, 2) Professional Services Contract No. C26195119 with Minsait ACS in an Amount Not-to-Exceed $439,450 for SCADA System Software Licensing and Support for a Period of Five Years in an Combined Contracts Amount Not-to-Exceed $1,439,450; CEQA Status – Not a Project

RECOMMENDATION
Staff recommends that the City Council approve and authorize the City Manager or their designee to execute:

1. As-needed blanket purchase orders with Minsait Advanced Control Systems (ACS) in an amount not-to-exceed $200,000 annually for a term of five years for a total not-toexceed amount of $1,000,000 for new or replacement SCADA hardware and software components; and

2. Approve and authorize the City Manager or their designee to execute General Services Contract No. C26195119 (Attachment A) with Minsait Advanced Control Systems (ACS) to provide licensing and professional support for a term of five years and a total not-toexceed $439,450, including $399,500 for basic services, and $39,950 for additional services.

EXECUTIVE SUMMARY
City of Palo Alto Utilities (CPAU) uses a Supervisory Control and Data Acquisition (SCADA) system to monitor and control the City’s electric, water, and gas substations. These contracts ensure the SCADA system proprietary equipment, software, and technical support is supported for the next five years. Minsait Advanced Control Systems (ACS) will ensure continued system reliability, equipment upgrade, and compatibility, via the recommended contract and blanket Item 7
Item 7 Staff Report
Item 7: Staff Report Pg. 1 Packet Pg. 296 of 828
purchase order in an amount not-to-exceed $1,439,450 (approximately $280,000 annually) over a period of five years.

CPAU anticipates evaluating system modernization or full replacement during the contract term, allowing sufficient time to plan, design, and procure a next-generation SCADA platform in alignment with broader grid modernization efforts.

BACKGROUND
The City’s SCADA system is the critical control platform used to monitor and operate the electric, water, and gas utility networks. This system enables real-time operational control, fault isolation, outage management, cybersecurity, and operational visibility of the City’s infrastructure. ACS has been the sole provider of the City’s SCADA system since 1997. All SCADA system components—including servers, remote terminal units (RTUs), communication nodes, network hardware, and operating software—are proprietary to ACS.

Historically, Utilities Staff and IT Staff maintained separate purchasing structures with ACS: one 5-year contract for software licensing and support (Contract No. S16161922) and an ongoing annual blanket purchase order for equipment and upgrade purchases (Blanket Purchase Order No. 4625000084). To improve coordination, budget forecasting, procurement efficiency, and transparency staff seeks to align the contract with the blanket purchase orders into a single staff report.

ANALYSIS
The City’s SCADA system architecture relies on fully integrated ACS hardware and software components, including the PRISM SCADA platform. Due to the proprietary nature of the system, third-party vendors cannot provide compatible components or support without significant operational and cybersecurity risk. Past efforts to integrate third-party RTUs and software proved cost-ineffective and technically insufficient.

While Minsait ACS may not represent the most modern SCADA provider in the market, it remains the only vendor capable of fully supporting the City’s existing system. Transitioning to a different SCADA vendor will require a complete system replacement, including new servers, RTUs, communication infrastructure, software integration, extensive engineering design, and operator retraining.

Given the City’s current strategic priorities, including large-scale electrification initiatives, substation modernization, and ongoing operational maintenance, the resources required for a system-wide SCADA replacement are not feasible at this time without compromising other critical utility initiatives. The proposed contract and blanket purchase orders allow the City to Item 7
Item 7 Staff Report
Item 7: Staff Report Pg. 2 Packet Pg. 297 of 828
maintain safe and reliable utility operations, sustain cybersecurity protections, and allocate staff and financial resources toward electrification and other strategic priorities.

The proposed five-year contract and blanket purchase orders will ensure:
• Licensing & Support Continuity: Annual software support, updates, and technical assistance from ACS to ensure operational reliability, cybersecurity compliance, and compatibility with evolving technologies.
• Hardware & Software Upgrades: Planned replacement and upgrade of critical RTUs, network equipment, servers, and software modules at substations and the Utility Control Center.
• Standardization: Maintaining a standardized SCADA architecture simplifies future upgrades, operational training, cybersecurity management, and vendor coordination. • Cost Stability: Establishing a long-term sole source contract provides predictable budgeting and reduces administrative burden.

The annual combined cost of the contract and blanket purchase order is approximately $280,000 includes $80,000 for base software licensing and support services and $200,000 for anticipated and as-needed hardware and software upgrades, including:
• New reporting app for operational intelligence
• Firewall intrusion detection system upgrades
• Proxy server and patch management updates
• RTU replacements and upgrades at substations
• Two-factor authentication security enhancements
• Backup server provisioning for operational resiliency Staff is also recommending $39,950 for additional non-basic and unforeseen support services that may arise during the five-year term. Annually, the City has incurred an average of $110,000, over the last five years for as-needed hardware and software upgrades which is lower than the contract authority however with planned hardware replacements and price increases for labor and materials, this increase reflects similar activity at the new pricing.

A sole source and standardization exemption from competitive solicitation was granted pursuant to Palo Alto Municipal Code Sections 2.30.900 and 2.30.360(e) due to Minsait ACS being the City’s designated support and supplier of SCADA equipment and the proprietary nature of the ACS SCADA system.

Item 7
Item 7 Staff Report
Item 7: Staff Report Pg. 3 Packet Pg. 298 of 828

FISCAL/RESOURCE IMPACT
Funding of $75,248 for the first year of the support contract is available in the FY 2026 Operating Budget in the Technology Fund. Funding of up to $200,000 for the first year of the hardware blanket purchase order is available in FY 2026 Electric CIP SCADA System Upgrade (EL-02010). Any unspent funds in the hardware blanket purchase order will be returned to the Electric reserves. Funding in subsequent fiscal years is subject to Council’s approval of annual budget appropriations.

Year Support Support Contingency Hardware (As-Needed) Total 1 $75,248 $7,525 $200,000 $282,773
2 77,505 7,750 200,000 285,255
3 79,830 7,983 200,000 287,813
4 82,225 8,223 200,000 290,448
5 84,692 8,469 200,000 293,161
Total $399,500 $39,950 $1,000,000 $1,439,450

STAKEHOLDER ENGAGEMENT
ACS has provided SCADA system licensing, equipment, and support services to the City since 1997. Utilities Staff has coordinated with Staff in the IT Department and Purchasing Division to review procurement options and determined sole source procurement is the most appropriate and cost-effective solution due to the proprietary and standardized nature of the system.

ENVIRONMENTAL REVIEW
Approval of this contract does not constitute a project under the California Environmental Quality Act (CEQA). Therefore, no environmental assessment is required.

ATTACHMENTS
Attachment A: Minsait Advanced Control Systems; Contract C26195119 APPROVED BY:

Alan Kurotori, Director of Utilities
Item 7
Item 7 Staff Report
Item 7: Staff Report Pg. 4 Packet Pg. 299 of 828
City of Palo Alto General Services Agreement 1 Rev. April 9, 2025 CITY OF PALO ALTO CONTRACT NO. C26195119

GENERAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into on the 1
st day of December 2025, by and
between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and MINSAIT ACS INC. (“ACS”), a Georgia Corporation, located at 2755 Northwoods Parkway, Norcross, GA 30071, Telephone Number: 770-446-8854, (“CONTRACTOR”). In consideration of their mutual covenants, the parties hereto agree as follows:

1. SERVICES. CONTRACTOR shall provide or furnish the services (the “Services”) described in the Scope of Services, attached at Exhibit A.

Optional On-Call Provision (This provision only applies if checked and only applies to on-call agreements.)
Services will be authorized by CITY, as needed, with a Task Order assigned and approved by CITY’s Project Manager. Each Task Order shall be in substantially the same form as Exhibit A-1. Each Task Order shall designate a CITY Project Manager and shall contain a specific scope of work, a specific schedule of performance and a specific compensation amount. The total price of all Task Orders issued under this Agreement shall not exceed the amount of Compensation set forth in Section 5 of this Agreement. CONTRACTOR shall only be compensated for work performed under an authorized Task Order and CITY may elect, but is not required, to authorize work up to the maximum compensation amount set forth in Section

5. 2. EXHIBITS. The following exhibits are attached to and made a part of this Agreement:
“A” - Scope of Services
“B” - Schedule of Performance
“C” – Compensation
“C-1” – Schedule of Rates for Additional Services
“D” - Insurance Requirements

3. TERM.

The term of this Agreement is from December 1, 2025, to November 30, 2030 inclusive, subject to the provisions of Sections R and W of the General Terms and Conditions.

Docusign Envelope ID: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 5 Packet Pg. 300 of 828
City of Palo Alto General Services Agreement 2 Rev. April 9, 2025

4. SCHEDULE OF PERFORMANCE. CONTRACTOR shall complete the Services within the term of this Agreement in a reasonably prompt and timely manner based upon the circumstances and direction communicated to CONTRACTOR, and if applicable, in accordance with the schedule set forth in the Schedule of Performance, attached at Exhibit B. Time is of the essence in this Agreement.

5. COMPENSATION FOR ORIGINAL TERM. CITY shall pay and CONTRACTOR agrees to accept as not-to-exceed compensation for the full performance of the Services and reimbursable expenses, if any:

The total maximum lump sum compensation of dollars ($ ); OR
The sum of dollars ($ ) per hour, not to exceed a total maximum compensation amount of dollars ($ ); OR
A sum calculated in accordance with the fee schedule set forth at Exhibit C, not to exceed a total maximum compensation amount of Three Hundred Ninety-Nine Thousand Five Hundred dollars ($399,500.00).

CONTRACTOR agrees that it can perform the Services for an amount not to exceed the total maximum compensation set forth above. Any hours worked or services performed by CONTRACTOR for which payment would result in a total exceeding the maximum amount of compensation set forth above for performance of the Services shall be at no cost to CITY.

CITY has set aside the sum of Thirty-Nine Thousand Nine Hundred Fifty dollars ($39,950) for Additional Services. CONTRACTOR shall provide Additional Services only by advanced, written authorization from the City Manager or designee. CONTRACTOR, at the CITY’s request, shall submit a detailed written proposal including a description of the scope of services, schedule, level of effort, and CONTRACTOR’s proposed maximum compensation, including reimbursable expense, for such services.

Compensation shall be based on the hourly rates set forth above or in Exhibit C (whichever is applicable), or if such rates are not applicable, a negotiated lump sum. CITY shall not authorize and CONTRACTOR shall not perform any Additional Services for which payment would exceed the amount set forth above for Additional Services. Payment for Additional Services is subject to all requirements and restrictions in this Agreement.

Docusign Envelope ID: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 6 Packet Pg. 301 of 828
City of Palo Alto General Services Agreement 3 Rev. April 9, 2025

6. COMPENSATION DURING ADDITIONAL TERMS.

CONTRACTOR’S compensation rates for each additional term shall be the same as the original term; OR
CONTRACTOR’s compensation rates shall be adjusted effective on the commencement of each Additional Term. The lump sum compensation amount, hourly rates, or fees, whichever is applicable as set forth in section 5 above, shall be adjusted by a percentage equal to the change in the Consumer Price Index for Urban Wage Earners and Clerical Workers for the San Francisco-Oakland- San Jose area, published by the United States Department of Labor Statistics (CPI) which is published most immediately preceding the commencement of the applicable Additional Term, which shall be compared with the CPI published most immediately preceding the commencement date of the then expiring term. Notwithstanding the foregoing, in no event shall CONTRACTOR’s compensation rates be increased by an amount exceeding five percent of the rates effective during the immediately preceding term. Any adjustment to CONTRACTOR’s compensation rates shall be reflected in a written amendment to this Agreement.

7. CLAIMS PROCEDURE FOR “9204 PUBLIC WORKS PROJECTS”. For purposes of this Section 7, a “9204 Public Works Project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind. Public Contract Code Section 9204 mandates certain claims procedures for Public Works Projects, which are set forth in “Appendix __ Claims for Public Contract Code Section 9204 Public Works Projects”.

This project is a 9204 Public Works Project and is required to comply with the claims procedures set forth in Appendix __, attached hereto and incorporated herein.

OR
This project is not a 9204 Public Works Project.

8. INVOICING. Send all invoices to CITY, Attention: Project Manager. The Project Manager is: Raymond Chin, Dept.: Utilities Electric Operations, Telephone: 650- 456-5925 email: [email protected].. Invoices shall be submitted in arrears for Services performed. Invoices shall not be submitted more frequently than monthly. Invoices shall provide a detailed statement of Services performed Docusign Envelope ID: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 7 Packet Pg. 302 of 828
City of Palo Alto General Services Agreement 4 Rev. April 9, 2025 during the invoice period and are subject to verification by CITY. CITY shall pay the undisputed amount of invoices within 30 days of receipt.

GENERAL TERMS AND CONDITIONS
A. ACCEPTANCE. CONTRACTOR accepts and agrees to all terms and conditions of this Agreement. This Agreement includes and is limited to the terms and conditions set forth in sections 1 through 8 above, these general terms and conditions and the attached exhibits.

B. QUALIFICATIONS. CONTRACTOR represents and warrants that it has the expertise and qualifications to complete the services described in Section 1 of this Agreement, entitled “SERVICES,” and that every individual charged with the performance of the services under this Agreement has sufficient skill and experience and is duly licensed or certified, to the extent such licensing or certification is required by law, to perform the Services. CITY expressly relies on CONTRACTOR’s representations regarding its skills, knowledge, and certifications.

CONTRACTOR shall perform all work in accordance with generally accepted business practices and performance standards of the industry, including all federal, state, and local operation and safety regulations.

C. INDEPENDENT CONTRACTOR. It is understood and agreed that in the performance of this Agreement, CONTRACTOR and any person employed by CONTRACTOR shall at all times be considered an independent CONTRACTOR and not an agent or employee of CITY. CONTRACTOR shall be responsible for employing or engaging all persons necessary to complete the work required under this Agreement.

D. SUBCONTRACTORS. CONTRACTOR may not use subcontractors to perform any Services under this Agreement unless CONTRACTOR obtains prior written consent of CITY. CONTRACTOR shall be solely responsible for directing the work of approved subcontractors and for any compensation due to subcontractors.

E. TAXES AND CHARGES. CONTRACTOR shall be responsible for payment of all taxes, fees, contributions or charges applicable to the conduct of CONTRACTOR’s business.

F. COMPLIANCE WITH LAWS. CONTRACTOR shall in the performance of the Services comply with all applicable federal, state and local laws, ordinances, regulations, and orders.

G. PALO ALTO MINIMUM WAGE ORDINANCE. CONTRACTOR shall comply with all requirements of the Palo Alto Municipal Code Chapter 4.62 (Citywide Minimum Docusign Envelope ID: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 8 Packet Pg. 303 of 828
City of Palo Alto General Services Agreement 5 Rev. April 9, 2025 Wage), as it may be amended from time to time. In particular, for any employee otherwise entitled to the State minimum wage, who performs at least two (2) hours of work in a calendar week within the geographic boundaries of the City, CONTRACTOR shall pay such employees no less than the minimum wage set forth in Palo Alto Municipal Code section 4.62.030 for each hour worked within the geographic boundaries of the City of Palo Alto. In addition, CONTRACTOR shall post notices regarding the Palo Alto Minimum Wage Ordinance in accordance with Palo Alto Municipal Code section 4.62.060.

H. DAMAGE TO PUBLIC OR PRIVATE PROPERTY. CONTRACTOR shall, at its sole expense, repair in kind, or as the City Manager or designee shall direct, any damage to public or private property that occurs in connection with CONTRACTOR’s performance of the Services. CITY may decline to approve and may withhold payment in whole or in part to such extent as may be necessary to protect CITY from loss because of defective work not remedied or other damage to the CITY occurring in connection with CONTRACTOR’s performance of the Services. CITY shall submit written documentation in support of such withholding upon CONTRACTOR’s request. When the grounds described above are removed, payment shall be made for amounts withheld because of them.

I. WARRANTIES. CONTRACTOR expressly warrants that all services provided under this Agreement shall be performed in a professional and workmanlike manner in accordance with generally accepted business practices and performance standards of the industry and the requirements of this Agreement. CONTRACTOR expressly warrants that all materials, goods and equipment provided by CONTRACTOR under this Agreement shall be fit for the particular purpose intended, shall be free from defects, and shall conform to the requirements of this Agreement. CONTRACTOR agrees to promptly replace or correct any material or service not in compliance with these warranties, including incomplete, inaccurate, or defective material or service, at no further cost to CITY. The warranties set forth in this section shall be in effect for a period of one year from completion of the Services and shall survive the completion of the Services or termination of this Agreement.

J. MONITORING OF SERVICES. CITY may monitor the Services performed under this Agreement to determine whether CONTRACTOR’s work is completed in a satisfactory manner and complies with the provisions of this Agreement.

K. CITY’S PROPERTY. Any reports, information, data or other material (including copyright interests) developed, collected, assembled, prepared, or caused to be prepared under this Agreement will become the property of CITY without restriction or limitation upon their use and will not be made available to any Docusign Envelope ID: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 9 Packet Pg. 304 of 828
City of Palo Alto General Services Agreement 6 Rev. April 9, 2025 individual or organization by CONTRACTOR or its subcontractors, if any, without the prior written approval of the City Manager.

L. AUDITS. CONTRACTOR agrees to permit CITY and its authorized representatives to audit, at any reasonable time during the term of this Agreement and for three (3) years from the date of final payment, CONTRACTOR’s records pertaining to matters covered by this Agreement. CONTRACTOR agrees to maintain accurate books and records in accordance with generally accepted accounting principles for at least three (3) following the terms of this Agreement.

M. NO IMPLIED WAIVER. No payment, partial payment, acceptance, or partial acceptance by CITY shall operate as a waiver on the part of CITY of any of its rights under this Agreement.

N. INSURANCE. CONTRACTOR, at its sole cost, shall purchase and maintain in full force during the term of this Agreement, the insurance coverage described at Exhibit D. Insurance must be provided by companies with a Best’s Key Rating of A- :VII or higher and which are otherwise acceptable to CITY’s Risk Manager. The Risk Manager must approve deductibles and self-insured retentions. In addition, all policies, endorsements, certificates and/or binders are subject to approval by the Risk Manager as to form and content. CONTRACTOR shall obtain a policy endorsement naming the City of Palo Alto as an additional insured under any general liability or automobile policy. CONTRACTOR shall obtain an endorsement stating that the insurance is primary coverage and will not be canceled or materially reduced in coverage or limits until after providing 30 days prior written notice of the cancellation or modification to the Risk Manager. CONTRACTOR shall provide certificates of such policies or other evidence of coverage satisfactory to the Risk Manager, together with the required endorsements and evidence of payment of premiums, to CITY concurrently with the execution of this Agreement and shall throughout the term of this Agreement provide current certificates evidencing the required insurance coverages and endorsements to the Risk Manager. CONTRACTOR shall include all subcontractors as insured under its policies or shall obtain and provide to CITY separate certificates and endorsements for each subcontractor that meet all the requirements of this section. The procuring of such required policies of insurance shall not operate to limit CONTRACTOR’s liability or obligation to indemnify CITY under this Agreement.

O. HOLD HARMLESS. To the fullest extent permitted by law and without limitation by the provisions of section N relating to insurance, CONTRACTOR shall indemnify, defend and hold harmless CITY, its Council members, officers, employees and agents from and against any and all demands, claims, injuries, losses, or liabilities of any nature, including death or injury to any person, property damage or any other loss and including without limitation all damages, penalties, fines and Docusign Envelope ID: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 10 Packet Pg. 305 of 828
City of Palo Alto General Services Agreement 7 Rev. April 9, 2025 judgments, associated investigation and administrative expenses and defense costs, including, but not limited to reasonable attorney’s fees, courts costs and costs of alternative dispute resolution), arising out of, or resulting in any way from or in connection with the performance of this Agreement. CONTRACTOR’s obligations under this Section apply regardless of whether or not a liability is caused or contributed to by any negligent (passive or active) act or omission of CITY, except that CONTRACTOR shall not be obligated to indemnify for liability arising from the sole negligence or willful misconduct of CITY. The acceptance of the Services by CITY shall not operate as a waiver of the right of indemnification.

The provisions of this Section survive the completion of the Services or termination of this Agreement.

P. NON-DISCRIMINATION. As set forth in Palo Alto Municipal Code section 2.30.510, CONTRACTOR certifies that in the performance of this Agreement, it shall not discriminate in the employment of any person because of the race, skin color, gender, age, religion, disability, national origin, ancestry, sexual orientation, housing status, marital status, familial status, weight or height of such person.

CONTRACTOR acknowledges that it has read and understands the provisions of Section 2.30.510 of the Palo Alto Municipal Code relating to Nondiscrimination Requirements and the penalties for violation thereof and agrees to meet all requirements of Section 2.30.510 pertaining to nondiscrimination in employment.

Q. WORKERS' COMPENSATION. CONTRACTOR, by executing this Agreement, certifies that it is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and certifies that it will comply with such provisions, as applicable, before commencing and during the performance of the Services.

R. TERMINATION. The City Manager may terminate this Agreement without cause by giving ten (10) days’ prior written notice thereof to CONTRACTOR. If CONTRACTOR fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided by law, the City Manager may terminate this Agreement immediately upon written notice of termination.

Upon receipt of such notice of termination, CONTRACTOR shall immediately discontinue performance. CITY shall pay CONTRACTOR for services satisfactorily performed up to the effective date of termination. If the termination is for cause, CITY may deduct from such payment the amount of actual damage, if any, sustained by CITY due to CONTRACTOR’s failure to perform its material obligations under this Agreement. Upon termination, CONTRACTOR shall immediately deliver to the City Manager any and all copies of studies, sketches, drawings, computations, and other material or products, whether or not completed, Docusign Envelope ID: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 11 Packet Pg. 306 of 828
City of Palo Alto General Services Agreement 8 Rev. April 9, 2025 prepared by CONTRACTOR or given to CONTRACTOR, in connection with this Agreement. Such materials shall become the property of CITY.

S. ASSIGNMENTS/CHANGES. This Agreement binds the parties and their successors and assigns to all covenants of this Agreement. This Agreement shall not be assigned or transferred without the prior written consent of CITY. No amendments, changes or variations of any kind are authorized without the written consent of CITY.

T. CONFLICT OF INTEREST. In accepting this Agreement, CONTRACTOR covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of this Agreement. CONTRACTOR further covenants that, in the performance of this Agreement, it will not employ any person having such an interest. CONTRACTOR certifies that no CITY officer, employee, or authorized representative has any financial interest in the business of CONTRACTOR and that no person associated with CONTRACTOR has any interest, direct or indirect, which could conflict with the faithful performance of this Agreement. CONTRACTOR agrees to advise CITY if any conflict arises.

U. GOVERNING LAW. This Agreement shall be governed and interpreted by the laws of the State of California.

V. ENTIRE AGREEMENT. This Agreement, including all exhibits, represents the entire agreement between the parties with respect to the services that may be the subject of this Agreement. Any variance in the exhibits does not affect the validity of the Agreement and the Agreement itself controls over any conflicting provisions in the exhibits. This Agreement supersedes all prior agreements, representations, statements, negotiations and undertakings whether oral or written.

W. NON-APPROPRIATION. This Agreement is subject to the fiscal provisions of the Charter of the City of Palo Alto and the Palo Alto Municipal Code. This Agreement will terminate without any penalty (a) at the end of any fiscal year in the event that funds are not appropriated for the following fiscal year, or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal year and funds for this Agreement are no longer available. This Section shall take precedence in the event of a conflict with any other covenant, term, condition, or provision of this Agreement.

X. ENVIRONMENTALLY PREFERRED PURCHASING AND ZERO WASTE
REQUIREMENTS. CONTRACTOR shall comply with CITY’s Environmentally Preferred Purchasing policies which are available at CITY’s Purchasing Division, which are incorporated by reference and may be amended from time to time.

Docusign Envelope ID: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 12 Packet Pg. 307 of 828
City of Palo Alto General Services Agreement 9 Rev. April 9, 2025 CONTRACTOR shall comply with waste reduction, reuse, recycling and disposal requirements of CITY’s Zero Waste Program. Zero Waste best practices include first minimizing and reducing waste; second, reusing waste and third, recycling or composting waste. In particular, CONTRACTOR shall comply with the following zero waste requirements:
• All printed materials provided by CONTRACTOR to CITY generated from a personal computer and printer including but not limited to, proposals, quotes, invoices, reports, and public education materials, shall be doublesided and printed on a minimum of 30% or greater post-consumer content paper, unless otherwise approved by CITY’s Project Manager. Any submitted materials printed by a professional printing company shall be a minimum of 30% or greater post-consumer material and printed with vegetable based inks.
• Goods purchased by Contractor on behalf of CITY shall be purchased in accordance with CITY’s Environmental Purchasing Policy including, but not limited to, Extended Producer Responsibility requirements for products and packaging. A copy of this policy is on file at the Purchasing Division’s office.
• Reusable/returnable pallets shall be taken back by CONTRCATOR, at no additional cost to CITY, for reuse or recycling. CONTRACTOR shall provide documentation from the facility accepting the pallets to verify that pallets are not being disposed.

Y. AUTHORITY. The individual(s) executing this Agreement on behalf of the parties represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.

Z. PREVAILING WAGES
This Project is not subject to prevailing wages. CONTRACTOR is not required to pay prevailing wages in the performance and implementation of the Project in accordance with SB 7, if the Agreement is not a public works contract, if Agreement does not include a public works construction project of more than $25,000, or the Agreement does not include a public works alteration, demolition, repair, or maintenance (collectively, ‘improvement’) project of more than $15,000.

OR
Contractor is required to pay general prevailing wages as defined in Subchapter 3, Title 8 of the California Code of Regulations and Section 16000 et seq. and Section 1773.1 of the California Labor Code. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained Docusign Envelope ID: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 13 Packet Pg. 308 of 828
City of Palo Alto General Services Agreement 10 Rev. April 9, 2025 the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of worker needed to execute the Agreement for this Project from the Director of the Department of Industrial Relations (“DIR”). Copies of these rates may be obtained at the Purchasing Division’s office of the City of Palo Alto. Contractor shall provide a copy of prevailing wage rates to any staff or subcontractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of all sections, including, but not limited to, Sections 1775, 1776, 1777.5, 1782, 1810, and 1813, of the Labor Code pertaining to prevailing wages.

AA.DIR REGISTRATION. In regard to any public work construction, alteration, demolition, repair or maintenance work, CITY will not accept a bid proposal from or enter into this Agreement with CONTRACTOR without proof that CONTRACTOR and its listed subcontractors are registered with the California Department of Industrial Relations (“DIR”) to perform public work, subject to limited exceptions.

City requires CONTRACTOR and its listed subcontractors to comply with the requirements of SB 854.

CITY provides notice to CONTRACTOR of the requirements of California Labor Code section 1771.1(a), which reads:
“A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the Agreement is awarded.”
CITY gives notice to CONTRACTOR and its listed subcontractors that CONTRACTOR is required to post all job site notices prescribed by law or regulation and CONTRACTOR is subject to SB 854-compliance monitoring and enforcement by DIR.

CITY requires CONTRACTOR and its listed subcontractors to comply with the requirements of Labor Code section 1776, including:

Keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, Docusign Envelope ID: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 14 Packet Pg. 309 of 828
City of Palo Alto General Services Agreement 11 Rev. April 9, 2025 worker, or other employee employed by, respectively, CONTRACTOR and its listed subcontractors, in connection with the Project.

The payroll records shall be verified as true and correct and shall be certified and made available for inspection at all reasonable hours at the principal office of CONTRACTOR and its listed subcontractors, respectively.

At the request of CITY, acting by its project manager, CONTRACTOR and its listed subcontractors shall make the certified payroll records available for inspection or furnished upon request to the project manager within ten (10) days of receipt of CITY’s request.
[For state- and federally-funded projects] CITY requests CONTRACTOR and its listed subcontractors to submit the certified payroll records to the project manager at the end of each week during the Project.

If the certified payroll records are not produced to the project manager within the 10-day period, then CONTRACTOR and its listed subcontractors shall be subject to a penalty of one hundred dollars ($100.00) per calendar day, or portion thereof, for each worker, and CITY shall withhold the sum total of penalties from the progress payment(s) then due and payable to CONTRACTOR.

Inform the project manager of the location of CONTRACTOR’s and its listed subcontractors’ payroll records (street address, city and county) at the commencement of the Project, and also provide notice to the project manager within five (5) business days of any change of location of those payroll records.

BB.CONTRACT TERMS. All unchecked boxes do not apply to this Agreement. In the case of any conflict between the terms of this Agreement and the exhibits hereto or CONTRACTOR’s proposal (if any), the Agreement shall control. In the case of any conflict between the exhibits hereto and CONTRACTOR’s proposal, the exhibits shall control.

Docusign Envelope ID: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 15 Packet Pg. 310 of 828
City of Palo Alto General Services Agreement 12 Rev. April 9, 2025 IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives executed this Agreement on the date first above written.

CITY OF PALO ALTO MINSAIT ACS INC.
_________________________ By________________________________ City Manager or Designee
Name _____________________________
Title_______________________________
Approved as to form: By________________________________ Name _____________________________
___________________________
City Attorney or Designee
Title_______________________________
Docusign Envelope ID: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Jeronimo Bucero 11/7/2025
CEO
Omar Elias
CFO
11/13/2025
Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 16 Packet Pg. 311 of 828
City of Palo Alto General Services Agreement 13 Rev. April 9, 2025

EXHIBIT A

SCOPE OF SERVICES
CONSULTANT shall provide the Services detailed in this Exhibit A, entitled “SCOPE OF SERVICES”. Notwithstanding any provision herein to the contrary, CONSULTANT’s duties and services described in this Scope of Services shall not include preparing or assisting CITY with any portion of CITY’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with CITY. CITY shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. CONSULTANT’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. CONSULTANT shall cooperate with CITY to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by CONSULTANT pursuant to this Scope of Services.

1. ACS Software Full Subscription Support
A. Software Covered under long-term service agreement (LTSA) Long-Term Service Agrement.
i. Base Software
a. ACS Base Prism Software Bundle
b. PRISM Master Redundant System License
ii. Third Party Software
a. Web Portal with Business Objects
b. ePrism (51)
c. RedHat Linux (ES-6, WS-6)
d. Oracle
iii. Distributed Applications
a. Distributed Database/OI – Seat License (4)
iv. Advanced Applications
a. OpEn Data Warehouse
b. Short Term Load Forecasting
c. HeadsUp & eAlarm
d. OpenOffice Advanced Report Writer
e. PRISM Report Server Enterprise
f. MultiSpeak
g. JReport Server

2. Hardware Full Subscription Support
QTY OR HP P/N Product Description Serial Number
1 PCI Switch N/A
Docusign Envelope ID: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 17 Packet Pg. 312 of 828
City of Palo Alto General Services Agreement 14 Rev. April 9, 2025 1 VPN Key Client N/A
2 PRISM Linux
Restore
C1099A Terminal Console US02330366
Q5987A HP Color LaserJet
3600N Printer
CNWBF75365
Q5987A HP Color LaserJet
3600N Printer
CNWBF75340
HP LA2405x 24” LED
Monitor
CN4404031M
HP LA2405x 24” LED
Monitor
CN4404031N
HP LA2405x 24” LED
Monitor
CN4404031K
HP LA2405x 24” LED
Monitor
CN4404031P
HP LA2405x 24” LED
Monitor
CN44040326
HP LA2405x 24” LED
Monitor
CN4404033L
HP 1910-24G 24
Port Switch
CN3ABX24V6
HP 1910-24G 24
Port Switch
CN3ABX24VQ
HP Z6 G4
Workstation
MXL21949Z8
HP Z6 G4
Workstation
MXL1382LJC
HP Z6 G4
Workstation
MXL1402YPW
- HP Z6 G4
Workstation
MXL1393GD9
HP Z6 G4
Workstation
MXL1402YPZ
HP Z6 G4
Workstation
MXL1393GD8
- HP ProLiant DL380
G10 Server
2M21450572
- HP ProLiant DL380
G10 Server
2M213205NP
Docusign Envelope ID: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 18 Packet Pg. 313 of 828
City of Palo Alto General Services Agreement 15 Rev. April 9, 2025 293765-001 HP ProLiant DL380
G8 Server
SGH34261CS
293765-001 HP ProLiant DL380
G8 Server
SGH34261CP

3. Patch Management - 16 Nodes patched quarterly

4. Network Terminal Unit (NTU) Network Terminal Unit Software Support with IED Library
In addition, Contractor shall provide the following services in accordance with the provisions of the Agreement

5. SCADA Software Coverage
• (1) PRISM Master Server-based License
• (1) PRISM Master Redundant System License
• (4) Distributed Database/OI Architecture – System License • (1) eAlarm Event Notification and Summary
• (12) Red Hat Enterprise Linux
• (52) ePRISM
• (1) PRISM Web Services Gateway – Non-redundant
• (1) PRISM Enterprise Historian
• (1) PRISM Reporter Standard – link to UDM schema
• (1) Short Term Load Forecasting

6. SCADA Hardware Coverage
Quantity ACS Product Description Serial Number
2 PRISM VPN Router
1 Firewall
4 2-Factor VPN ACS Remote
1 PRISM System Restore BackUp
2M2335003K
2 HP Smart Switch Aruba 2930F
CN85HKT03S;
CN85HKT05D
1 PRISM DB DL380 G10 2M292062M
1 PRISM DMZ DL380 G10 2M2003015G
Docusign Envelope ID: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 19 Packet Pg. 314 of 828
City of Palo Alto General Services Agreement 16 Rev. April 9, 2025

EXHIBIT B

SCHEDULE OF PERFORMANCE
CONTRACTOR shall perform the Services according to the following schedule CONTRACTOR shall perform the Services according to the following schedule, which City will review and renew on an annual basis as per Palo Alto Municipal Code section 2.28.080 (Amendments after adoption).

1. ACS Software Full subscription Support: 12/01/2025 to 11/30/2030

2. Hardware Full Subscription Support: 12/01/2025 to 11/30/2030

3. Patch Management – 8 Nodes Patched Quarterly: 12/01/2025 to 11/30/2030

4. NTU SW Support with entire IED library: 12/01/2025 to 11/30/2030 Docusign Envelope ID: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 20 Packet Pg. 315 of 828
City of Palo Alto General Services Agreement 17 Rev. April 9, 2025

EXHIBIT C

COMPENSATION
Compensation based upon fee schedule
CITY shall pay CONTRACTOR according to the following rate schedule. The maximum amount of compensation to be paid to CONTRACTOR, including both payment for services and reimbursable expenses, shall not exceed the amounts set forth in Sections 5 and 6 of the Agreement. Any services provided or hours worked for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to CITY.

RATE SCHEDULE
Support Plan Coverage Year 1 Year 2 Year 3 Year 4 Year 5 Total Software Maintenance $ 40,348 $ 41,558 $ 42,805 $ 44,089 $ 45,412 $ 214,212 Technical HelpDesk Support $ 7,123 $ 7,337 $ 7,557 $ 7,784 $ 8,017 $ 37,818 Hardware Full Subscription
Support $ 6,485 $ 6,680 $ 6,879 $ 7,085 $ 7,298 $ 34,427 Red Hat Patch Management - 16
Nodes Quarter $ 18,910 $ 19,477 $ 20,062 $ 20,664 $ 21,284 $ 100,397 Minsait ACS Outstation Support
$ 2,382 $ 2,453 $ 2,527 $ 2,603 $ 2,681 $ 12,646
Subtotal $ 75,248 $ 77,505 $ 79,830 $ 82,225 $ 84,692 $ 399,500 Additional Services $ 7,525 $ 7,750 $ 7,983 $ 8,223 $ 8,469 $ 39,950 Total $ 82,773 $ 85,255 $ 87,813 $ 90,448 $ 93,161 $ 439,450 Docusign Envelope ID: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 21 Packet Pg. 316 of 828
City of Palo Alto General Services Agreement 18 Rev. April 9, 2025 EXHIBIT C-1

SCHEDULE OF RATES FOR ADDITIONAL SERVICES
CONSULTANT’s schedule of rates is as follows:

Additional Services Rate
Schedule
Engineering Hours (As
Needed)
$200/hour
Docusign Envelope ID: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 22 Packet Pg. 317 of 828
City of Palo Alto General Services Agreement 19 Rev. April 9, 2025

INSURANCE REQUIREMENTS

CONTRACTORS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM

OF THE CONTRACT OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST’S KEY RATING OF A-:VII, OR

HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA.

AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS, AS SPECIFIED, BELOW:

REQUIRED TYPE OF COVERAGE REQUIREMENT

MINIMUM LIMITS
EACH

OCCURRENCE AGGREGATE
YES
YES
WORKER’S COMPENSATION
EMPLOYER’S LIABILITY

STATUTORY

STATUTORY

YES GENERAL LIABILITY, INCLUDING

PERSONAL INJURY, BROAD FORM

PROPERTY DAMAGE BLANKET

CONTRACTUAL, AND FIRE LEGAL

LIABILITY

BODILY INJURY

PROPERTY DAMAGE

BODILY INJURY & PROPERTY
DAMAGE COMBINED.
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000

YES AUTOMOBILE LIABILITY,

INCLUDING ALL OWNED, HIRED,

NON-OWNED

BODILY INJURY
- EACH PERSON
- EACH OCCURRENCE

PROPERTY DAMAGE

BODILY INJURY AND PROPERTY

DAMAGE, COMBINED
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
NO

PROFESSIONAL LIABILITY,

INCLUDING, ERRORS AND

OMISSIONS, MALPRACTICE (WHEN

APPLICABLE), AND NEGLIGENT
PERFORMANCE ALL DAMAGES $1,000,000
YES
THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONTRACTOR, AT

ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND

EFFECT THROUGHOUT THE ENTIRE TERM OF ANY RESULTANT AGREEMENT, THE

INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONTRACTOR AND ITS SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’ COMPENSATION, EMPLOYER’S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES.

I. INSURANCE COVERAGE MUST INCLUDE:

A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONTRACTOR’S AGREEMENT TO INDEMNIFY CITY.

II. CONTACTOR MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE.

III. ENDORSEMENT PROVISIONS, WITH RESPECT TO THE INSURANCE AFFORDED TO “ADDITIONAL INSUREDS”
A. PRIMARY COVERAGE
Docusign Envelope ID: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 23 Packet Pg. 318 of 828
City of Palo Alto General Services Agreement 20 Rev. April 9, 2025

WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED,

INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR

CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS.

B. CROSS LIABILITY

THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER THE

POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED

AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY.

C. NOTICE OF CANCELLATION

1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY

REASON OTHER THAN THE NON-PAYMENT OF PREMIUM, THE ISSUING COMPANY SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION.

2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NONPAYMENT OF PREMIUM, THE ISSUING COMPANY SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION.

NOTICES SHALL BE EMAILED TO: [email protected] Docusign Envelope ID: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 24 Packet Pg. 319 of 828
Certificate Of Completion
Envelope Id: 3748EDF5-14EB-4012-B44D-1E2A6A25A9DC Status: Completed Subject: Complete with Docusign: C26195119 Minsait AC.pdf Source Envelope:

Document Pages: 20 Signatures: 2 Envelope Originator:

Certificate Pages: 2 Initials: 0 Renee Howard
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
[email protected]
IP Address: 199.33.32.254
Record Tracking
Status: Original
11/6/2025 9:48:44 AM
Holder: Renee Howard
[email protected]
Location: DocuSign
Security Appliance Status: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: City of Palo Alto Location: Docusign Signer Events Signature Timestamp
Jeronimo Bucero
[email protected]
CEO
Security Level: Email, Account Authentication
(None) Signature Adoption: Uploaded Signature Image
Using IP Address: 163.116.252.78
Sent: 11/6/2025 9:51:32 AM
Resent: 11/7/2025 12:38:16 PM
Viewed: 11/7/2025 12:39:44 PM
Signed: 11/7/2025 12:40:26 PM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Omar Elias
[email protected]
CFO
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 163.116.252.34
Sent: 11/7/2025 12:40:28 PM
Resent: 11/10/2025 1:42:54 PM
Resent: 11/13/2025 10:23:15 AM
Viewed: 11/13/2025 12:32:14 PM
Signed: 11/13/2025 12:32:44 PM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 11/6/2025 9:51:32 AM
Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 25 Packet Pg. 320 of 828
Envelope Summary Events Status Timestamps
Certified Delivered Security Checked 11/13/2025 12:32:14 PM Signing Complete Security Checked 11/13/2025 12:32:44 PM Completed Security Checked 11/13/2025 12:32:44 PM
Payment Events Status Timestamps
Item 7
Attachment A - Minsait
Advanced Control Systems;
Contract C26195119
Item 7: Staff Report Pg. 26 Packet Pg. 321 of 828
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Utilities
Meeting Date: December 1, 2025
Report #:2507-5012
TITLE
Approval of Two Blanket Purchase Orders with S&S Trucking in the Amount of $2,543,677 and with Zanker Road Resource Management LLC in the Amount of $1,090,753 for On-Call Off Hauling Services for a Total Amount Not-to-Exceed of $3,634,430 for a Five Year Term. CEQA Status: Exempt. Pursuant to CEQA Guideline 15302(c) – Maintenance of Existing Utility Systems.

RECOMMENDATION
Staff recommends that the City Council approve and authorize the City Manager or their designee to execute a blanket purchase order with S&S Trucking in the amount of $2,543,677 and blanket purchase order with Zanker Road Resource Management LLC in the amount of $1,090,753 for on-call construction debris off haul services for a total not-to-exceed amount of $3,634,430 over a five-year term.

BACKGROUND
The City’s Public Works and Utilities Departments (Departments) are responsible for the maintenance, repair, replacement, and construction of City streets, sidewalks, and underground utilities. These activities generate construction debris that must be picked up, hauled away, and disposed of at an appropriate location. Construction debris from the Utilities Department consists of mixed concrete, asphalt rubble, mixed dirt and concrete/asphalt rubble.

In addition, the Public Works Department’s construction debris includes clean concrete rubble, clean asphalt, yard waste, and brush material. With the inclusion of off-hauling costs within the updated utility customer connection fees, a portion of these contract costs will be recovered with new or reconstructed gas, water, and wastewater services.

ANALYSIS
The Utilities and Public Works Department has issued joint solicitations seeking an off-haul vendor in 2016, 2019, and most recently in 2025.

Item 8
Item 8 Staff Report
Item 8: Staff Report Pg. 1 Packet Pg. 322 of 828
Table 1: Summary of Request for Proposal
Proposal Description On-call off-haul services of construction material debris on an as needed basis
Proposed Length of Project 5 years
Number of Vendors Notified 3523
Number of Proposal Packages Downloaded 27
Total Days to Respond to Proposal 30
Pre-Proposal Meeting Yes
Pre-Proposal Meeting Date June 17, 2025
Number of Proposals Received 5
Proposal Price Range $2,543,677 - $11,633,821
Public Link to Solicitation https://procurement.opengov.com/portal/paloalto-ca/projects/174054 The 2025 solicitation was a Request for Quotation (RFQ) 194393 where the City received five bids ranging from $2,543,677 to $11,633,821 for the requested five years of service. The RFQ included the City’s option to award the contract to multiple vendors. An advantage of awarding the bid to multiple vendors was that it created more competitive pricing. After evaluation the Departments recommend awarding contracts to the two lowest bidders, S&S Trucking and Zanker Road Resource Management LLC.

When comparing the results of this RFQ to the last solicitation done in 2019, there were only two bids received in 2019, both of which were over $5 million dollars for a five year term. The 2025 RFQ lowest bids were both below $5 million dollars and therefore well under Staff’s estimated costs.

Table 2: RFQ 194393 Bid Results
ABSL
Construction Lagestic LLC
P. Kavanagh
Construction S & S Trucking
Zanker Road
Resource
Management LLC
Year 1 $2,160,575 $1,775,315 $939,735 $446,455 $790,197 Year 2 $2,240,288 $1,855,484 $979,246 $481,354 $829,374 Year 3 $2,320,000 $1,935,652 $1,009,158 $504,857 $870,555 Year 4 $2,399,713 $2,022,078 $1,040,018 $539,631 $913,757 Year 5 $2,479,425 $2,102,246 $1,072,687 $571,378 $959,129 AWARD BASIS:

Low bid
$11,633,821 $9,690,777 $5,040,847 $2,543,677 $4,363,013 Item 8
Item 8 Staff Report
Item 8: Staff Report Pg. 2 Packet Pg. 323 of 828
Due to the high volume of construction material debris to be off-hauled throughout the year, it is imperative that the Departments have a reliable system in place to dispose of debris.

Historically over the past five years, the City spent approximately $500,000 annually for off-haul services. This is reflected in alignment with the recommended award to S&S Trucking. Staff anticipates a higher volume of materials may arise in the coming years for infrastructure maintenance, customer improvement projects, and new housing developments.

Staff recommend two blanket Purchase orders for off-haul services to provide options and ensure the construction debris material is off-hauled properly and efficiently. The second blanket purchase order will act as a secondary service provider for the Departments and enable them to utilize a second vendor in the event the primary vendor is unable to fulfill the contract requirements.

The primary blanket purchase order will be issued to S&S Trucking since they are the lowest responsive and responsible bidder in the amount of $446,455 in the first year. The second blanket order will be issued to Zanker Road Resource Management LLC for being the second lowest responsive and responsible bidder in the amount of $197,549 for the first year. Staff recommends awarding only 25% of the bid proposal for the secondary provider Zanker Road Resource Management because they will serve as a contingency and as a backup off-haul service provider if the primary vendor S&S Trucking is unable to perform certain work. The remaining term (years 2 –5) will be awarded as stated in Table 3.

Staff does not anticipate spending the entire aggregate not-to-exceed amount of $3,634,430.

Given the importance of off-hauling construction materials and disposal of debris, staff is recommending awarding two on-call service contracts to minimize the risk of disruption. Any funds unspent in both contracts will be disencumbered and returned to the appropriate reserves at the end of each contract year.

Table 3: Award Breakdown
Year S&S Trucking Zanker Resource
Management (25%)
Total Amount
1 $446,455 $197,549 $644,004
2 $481,354 $207,344 $688,698
3 $504,858 $217,639 $722,497
4 $539,632 $228,439 $768,071
5 $571,378 $239,782 $811,160
1-5 (Total Sum) $2,543,677 $1,090,753 $3,634,430

Item 8
Item 8 Staff Report
Item 8: Staff Report Pg. 3 Packet Pg. 324 of 828

FISCAL/RESOURCE IMPACT
Funding for off-haul is available in the FY 2026 Utility and Public Works Operating and Capital Improvement Budgets. Funding for subsequent years is contingent upon annual appropriation and approval of funds.

Table 4: Department Allocation for S&S Trucking Blanket Order Year Public Works Utilities Total
1 $80,000 $366,455 $446,455
2 $84,000 $397,354 $481,354
3 $88,200 $416,657 $504,857
4 $92,610 $447,021 $539,631
5 $97,241 $474,137 $571,378
1-5 (Total Sum) $442,051 $2,101,627 $2,543,677
Table 5: Department Allocation for Zanker Resource Management Blanket Order Year Public Works Utilities Total
1 15,000 182,549 197,549
2 15,750 191,594 207,344
3 16,538 201,101 217,639
4 17,364 211,075 228,439
5 18,232 221,550 239,782
1-5 (Total Sum) 82,884 1,007,869 1,090,753

STAKEHOLDER ENGAGEMENT
Stakeholder engagement consisted of the request for quotation and bidding process described above. There was a required pre-bid meeting held on June 17, 2025, where potential vendors had the opportunity to learn the scope of this project and ask any questions. Bidders were also invited to submit any questions to the OpenGov portal.

ENVIRONMENTAL REVIEW
Off-hauling of construction debris is exempted from further environmental review as offhauling construction debris is related to the maintenance of existing utility systems, CEQA Guidelines section 15302(c).

APPROVED BY:

Alan Kurotori, Director of Utilities
Item 8
Item 8 Staff Report
Item 8: Staff Report Pg. 4 Packet Pg. 325 of 828
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Public Works
Meeting Date: December 1, 2025
Report #:2509-5179
TITLE
Approval of Amendment No. 1 to Contract No. C22181106 with Universal Site Services Inc., to Provide Additional High Pressure Steam Cleaning Services for Downtown University and California Ave Business Districts, and to Extend the Contract for Six Months for an Additional Amount Not-to-Exceed $239,832; CEQA Status - Not a Project

RECOMMENDATION
Staff recommends that the City Council approve and authorize the City Manager or their designee to execute Amendment No. 1 to Contract No. C22181106, with Universal Site Services Inc., to continue providing additional high pressure steam cleaning services for selected sidewalks and garages located within the Downtown University and California Ave business districts, and to extend the contract for an additional six months (November 2026 to May 2027). The contract will be adjusted to a new total amount Not-to-Exceed $1,345,807, which includes $94,816 for additional cleaning services within the downtown business districts and $145,016 for the six-month extension.

BACKGROUND
To maintain clean and vibrant business districts, the Public Works Public Services Division has historically contracted for high pressure and steam cleaning services on University Avenue and California Avenue sidewalks, King Plaza, Lytton Plaza, Mitchell Park Library and Community Center, Palo Alto Art Center, the Regional Water Quality Control Plant (RWQCP), underpasses, and parking garages. Pressure washing keeps the community clean and safe by removing dirt, grease, fine metals, petroleum products, and other debris that regularly collect on the sidewalks and in parking garages.

The frequency of steam cleaning varies, depending on location. The base level of service under the existing contract includes that the sidewalks within the Downtown University Avenue area are cleaned once a month year-round; the sidewalks on California Avenue are cleaned once a month for six months out of the year (May-October); Lytton Plaza is cleaned twice a month Item 9
Item 9 Staff Report
Item 9: Staff Report Pg. 1 Packet Pg. 326 of 828
year-round; King Plaza and Mitchell Park Library and Community Center are cleaned four times a year; the RWQCP pathways and loading area are cleaned six times a year; the underpasses (which include University Avenue, Homer Avenue, Embarcadero Road, and California Avenue) are cleaned once a month year-round; and lastly, most parking garages are cleaned once a year (typically in May or June). The current contract was approved by City Council on January 10, 20221.

The introduction of outdoor dining and car-free streets for new public activities has increased foot traffic to certain areas within the business districts. During several Retail Committee meetings, participants voiced concerns regarding the level of cleanliness in these areas. City staff responded to these concerns by increasing pressure washing in high foot traffic locations, leading to positive feedback received from the community regarding these changes. Staff proposed additional funding during the FY 2026 budget process to make the changes permanent, and the funding was approved by Council.

ANALYSIS
Amendment No. 1 (Attachment A) will address existing locations that have been identified for additional cleaning or new locations that need to be added into the contract. Upon approval, these adjustments will begin in the final year of the contract and continue through the sixmonth extension period. The majority of the contract scope of services will remain unchanged; however, in the final year of the contract, the downtown University Avenue sidewalk cleaning services (Task 1) will be increased to two times a month in select locations, and the downtown California Avenue sidewalk cleaning services (Task 2) will be performed monthly throughout the year. Garage Q and Civic Center will be added into the contract to have floors cleaned annually (Task 1). Ted Thompson, Cambridge, and Sherman parking garages will be added to Task 2 for top to bottom cleaning to be performed once per contract term.

If the 2022-2026 Pressure Washing Contract is extended, Universal Site Services has agreed to hold their current rates for the six-month extension period (see Table 1), which is advantageous for the City because the current contract does not include annual increases. When this contract goes out for solicitation, staff anticipates an increase in cost of at least 5-10%.

This extension includes all routine service work to continue from November 14, 2026 to May 14, 2027. This includes the annual floor cleanings for both California Avenue and University Avenue Parking Garages. This work is performed in May or June of each year and is therefore part of the amendment scope (see Table 1).
1 City Council, January 10, 2022; Agenda Item #3; SR #12091; https://portal.laserfiche.com/Portal/DocView.aspx?id=59315&repo=r-704298fc&searchid=f9dd288b-0de9-4de1- b5dc-67e07e2dcdad
Item 9
Item 9 Staff Report
Item 9: Staff Report Pg. 2 Packet Pg. 327 of 828
Table 1: Current Contract costs per task and costs for additional services and 6-month extension Categories
2022-2026
Existing
Contract
Increased Costs due
to Frequency and
Location Changes
6-Month
Extension
Costs
Total Additional
Funding Needed
University Ave. Sidewalks (Task 1) $584,400 $31,500 $73,440 $104,940 University Ave. Parking Garages (Task 1) $20,875 $20,588 $24,763 $45,351 California Ave. Sidewalks (Task 2) $41,550 $11,025 $6,780 $17,805 California Ave. Parking Garages (Task 2) $10,000 $31,703 $8,618 $40,321 Lytton Plaza/ City Hall (Task 3) $158,000 $0 $15,800 $15,800 Mitchell Park Library/ Community
Center/ Rinconada Park/ Art Center
(Task 4)
$42,400 $0 $4,040 $4,040
RWQCP (Task 5) $7,650 $0 $765 $765
Homer/Embarcadero Underpass
(Task 6)
$30,600 $0 $3,060 $3,060
Emergency Services/ Unscheduled
Services (Task 7)
$77,500 $0 $7,750 $7,750
Sherman Garage (Task 9) $15,800 $0 $0 $0
Parking garage (Task 8) $117,200 $0 $0 $0
Total $1,105,975 $94,816 $145,016 $239,832

FISCAL/RESOURCE IMPACT
Funding for the additional cleaning services is available in the Fiscal Year 2026 Adopted Operating Budget for the University Avenue and California Avenue Parking District Funds, Community Services Department General Fund, Public Works Department General Fund, Public Works Department Wastewater Treatment Fund, and the Public Works Department Refuse Fund.

As the six-month extension period falls under Fiscal Year 2027, funding for the extension will be determined through the upcoming Fiscal Year 2027 annual budget development process and is subject to Council approval.

The following table shows the breakdown of the additional cost by fund and department:

Table 2: Funding by Department
Dept Location
Fiscal Year 2026
Tasks 1 & 2
Fiscal Year
2027 Tasks 1-7 Fund
PWD University downtown sidewalks,
garages and underpass
$52,088 $98,203 University Parking District Fund
PWD California Ave sidewalk, garages
and underpass
$42,728 $15,398 California Parking District Fund
CSD Lytton Plaza and King Plaza $0 $15,800 General Fund Item 9
Item 9 Staff Report
Item 9: Staff Report Pg. 3 Packet Pg. 328 of 828
Table 2: Funding by Department
Dept Location
Fiscal Year 2026
Tasks 1 & 2
Fiscal Year
2027 Tasks 1-7 Fund
PWD Mitchell Park Library/
Community Center/ Rinconada
Park/ Art Center
$0 $4,040 General Fund
PWD Regional Water Quality Control
Plant (RWQCP)
$0 $765 Wastewater Treatment Fund
PWD Homer and Embarcadero
Underpass, emergency and
Unscheduled Services
$0 $10,810 Refuse Fund
TOTAL $94,816 $145,016

STAKEHOLDER ENGAGEMENT
Adjustments to the frequencies and locations proposed in Amendment No. 1 result from discussion at Council Retail Committee meetings and with University and California Avenue Business District groups.

ENVIRONMENTAL REVIEW
This contract is exempt from the provisions of the California Environmental Quality Act (CEQA) under Sections 10560 and 10561.

ATTACHMENTS
Attachment A: Universal Site Services Inc.; Contract C22181106 Amendment No. 1 APPROVED BY:

Brad Eggleston, Director Public Works/City Engineer
Item 9
Item 9 Staff Report
Item 9: Staff Report Pg. 4 Packet Pg. 329 of 828
AMENDMENT NO. 1 TO CONTRACT NO. C22181106

BETWEEN THE CITY OF PALO ALTO AND
UNIVERSAL SITE SERVICES INC.

This Amendment No. 1 (this “Amendment”) to Contract No. C22181106 (the “Contract” as defined below) is entered into as of November 1, 2025, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and UNIVERSAL SITE SERVICES INC., a California corporation, located at 760 E. Capitol Ave., Milpitas, CA 95035, Telephone Number: 408-210-0836 (“CONTRACTOR”) are referred to collectively as the “Parties” in this Amendment.

R E C I T A L S
A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of steam cleaning services for various areas located throughout the CITY , as detailed therein.

B. The Parties now wish to amend the Contract in order to increase compensation by Two Hundred Thirty-Nine Thousand Eight Hundred Thirty-Two Dollars ($239,832.00) from One Million Two Hundred Fourteen Thousand Three Hundred Seventy-Three dollars ($1,214,373.00) to a new total not-to-exceed amount of One Million Four Hundred Fifty-Four Thousand Two Hundred Five Dollars ($1,454,205.00); to add additional locations and frequencies; and to extend the term until May 14, 2027.

NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree:

SECTION 1. Definitions. The following definitions shall apply to this Amendment:
a. Contract. The term “Contract” shall mean Contract No. C22181106 between CONSULTANT and CITY, dated January 10, 2022.
b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract.

SECTION 2. Section 3 “TERM” of the Contract is hereby amended to read as follows:
“The term of this Agreement is from the date of its full execution through May 14, 2027, inclusive, subject to the provisions of Sections R and W of the General Terms and Conditions.”
Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 5 Packet Pg. 330 of 828
SECTION 3. Section 5 “COMPENSATION FOR ORIGINAL TERM” of the Contract is hereby amended to read as follows:
“CITY shall pay and CONTRACTOR agrees to accept as not-to-exceed compensation for the full performance of the Services and reimbursable expenses, if any:

A sum calculated in accordance with the fee schedule set forth at Exhibit C, not to exceed a total maximum compensation amount of One Million Three Hundred Eight Thousand Seven Hundred Eighty-Five dollars ($1,308,785.00).

CONTRACTOR agrees that it can perform the Services for an amount not to exceed the total maximum compensation set forth above. Any hours worked or services performed by CONTRACTOR for which payment would result in a total exceeding the maximum amount of compensation set forth above for performance of the Services shall be at no cost to CITY.

Optional Additional Services Provision (This provision applies only if checked and a not-toexceed compensation amount for Additional Services is allocated below under this Section 5.)
In addition to the not-to-exceed compensation specified above, CITY has set aside the not-to-exceed compensation amount of One Hundred Forty-Five Thousand Four Hundred Twenty dollars ($145,420.00) for the performance of Additional Services (as defined below). The total compensation for performance of the Services, Additional Services and any reimbursable expenses specified in Exhibit C, shall not exceed One Million Four Hundred Fifty-Four Thousand Two Hundred Five dollars ($1,454,205.00), as detailed in Exhibit C.
“Additional Services” means any work that is determined by CITY to be necessary for the proper completion of the Project, but which is not included within the Scope of Services described at Exhibit A. CITY may elect to, but is not required to, authorize Additional Services up to the maximum amount of compensation set forth for Additional Services in this Section 5. CONTRACTOR shall provide Additional Services only by advanced, written authorization from CITY as detailed in this Section. Additional Services, if any, shall be authorized by CITY with a Task Order assigned and authorized by CITY’s Project Manager, as identified in Section 8 (Invoicing). Each Task Order shall be in substantially the same form as Exhibit A-1, entitled “GENERAL SERVICES TASK ORDER”. Each Task Order shall contain a specific scope of services, schedule of performance and maximum compensation amount, in accordance with the provisions of this Agreement.

Compensation for Additional Services shall be specified by CITY in the Task Order, based on whichever is lowest: the compensation structure set forth in Exhibit C or a negotiated lump sum.

To accept a Task Order, CONTRACTOR shall sign the Task Order and return it to CITY’s Project Manager within the time specified by the Project Manager, and upon authorization by CITY (defined as counter-signature by the CITY Project Manager), the fully executed Task Order shall become part of this Agreement. The cumulative total Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 6 Packet Pg. 331 of 828
compensation to CONTRACTOR for all Task Orders authorized under this Agreement shall not exceed the amount of compensation set forth for Additional Services in this Section

5. CONTRACTOR shall only be compensated for Additional Services performed under an authorized Task Order and only up to the maximum amount of compensation set forth for Additional Services in this Section 5. Performance of and payment for any Additional Services are subject to all requirements and restrictions in this Agreement.” SECTION 4. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference:
a. Exhibit “A” entitled “SCOPE OF SERVICES”, ADDED, AMENDED PREVIOUS. b. Exhibit “B” entitled “SCHEDULE OF PERFORMANCE”, ADDED, AMENDED

PREVIOUS
SECTION 5. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect.

SECTION 6. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.)
Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 7 Packet Pg. 332 of 828

SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written.

CITY OF PALO ALTO
_____________________________
City Manager
APPROVED AS TO FORM:
_____________________________
City Attorney or designee
UNIVERSAL SITE SERVICES INC.

By:______________________________
Name:___________________________
Title:____________________________
Attachments:

Exhibit “A” entitled “SCOPE OF SERVICES”, ADDED, AMENDED PREVIOUS.

Exhibit “B” entitled “SCHEDULE OF PERFORMANCE”, ADDED, AMENDED PREVIOUS.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 President
Jerry Nunez
Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 8 Packet Pg. 333 of 828

EXHIBIT A

SCOPE OF SERVICES
AMENDMENT NO. 1, ADDED, AMENDED PREVIOUS
The CONTRACTOR will provide the Services detailed below in this Scope of Services on an oncall basis via City-approved Task Order as detailed in Section 1 (“Services”) of this Agreement.

1. GENERAL INFORMATION
CONTRACTOR will provide steam cleaning services for various areas located throughout the CITY. Areas that require service include, but are not limited to, University Ave and California Ave Downtown Business Districts, various parking garages and community gathering areas, Region Water Quality Control Plant (RWQCP), and pedestrian underpasses.

The sidewalk area to be steam cleaned will be between the face of curb and the adjoining private or public property line. The sidewalks are made of either concrete or special treatment surfaces (brick, exposed aggregate, tile, etc.). Steam cleaning will be limited to one side of the street at a time. The CONTRACTOR will examine, inspect, and have full knowledge of the limits of work and physical conditions of the sidewalks to be steam cleaned.

CONTRACTOR is responsible for noting the different maximum vehicle height limits for each parking garage to ensure their equipment does not damage CITY property.

2. RECOGNIZED SURFACE CLEANER
The CONTRACTOR will be a Recognized Surface Cleaner by the Bay Area Stormwater Management Agencies Association (BASMAA) and uphold the Best Management Practices (BMP) from the RWQCP. If a non-recognized Surface Cleaner is awarded the contract, they must be certified by BASMAA as recognized Surface Cleaner prior to starting the cleaning services.

CONTRACTOR will maintain an up-to-date certification on file for the duration of the contract.

Prior to the CITY issuing the Notice to Proceed, the CONTRACTOR will provide a pollution prevention BMP plan to ensure that they are following the requirements as a certified Recognized Surface Cleaner and the requirements set forth in the City’s Municipal Code. This BMP plan will be reviewed and approved by the City’s Watershed Protection Group.

3. SERVICES OVERVIEW
Task 1 – University Downtown Business District/Parking Garages 1A. UNIVERSITY AVENUE SIDEWALKS - CONTRACTOR will steam clean twice (2) a month for the duration of the contract. (See Exhibit A, Map No. 1)
Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 9 Packet Pg. 334 of 828
Street From To Side of Street
UNIVERSITY AVENUE Alma Street Webster Street Both
1B. DOWNTOWN SIDEWALKS (NORTH TO SOUTH STREETS) - CONTRACTOR will steam clean once (1) a month for the duration of the contract. (Excluding University Avenue) (See Exhibit A, Map No. 1)
Street From To Side of Street
LYTTON AVENUE Alma Street Cowper Street Both
LYTTON AVENUE Cowper Street Webster Street South only
HAMILTON AVENUE Alma Street Webster Street Both
FOREST AVENUE Alma Street Waverley Street North only
FOREST AVENUE Ramona Street Bryant Street South only
1C. DOWNTOWN SIDEWALKS (WEST TO EAST STREETS): CONTRACTOR will steam clean once (1) a month for the duration of the contract. (Excluding University Avenue) (See Exhibit A, Map No. 1)
Street From To Side of Street
ALMA STREET Lytton Avenue Forest Avenue East only
HIGH STREET Lytton Avenue Forest Avenue Both
EMERSON STREET Lytton Avenue Forest Avenue Both
RAMONA STREET Lytton Avenue Forest Avenue Both
BRYANT STREET Lytton Avenue Forest Avenue Both
FLORENCE STREET Lytton Avenue University Avenue Both
GILMAN STREET Hamilton Avenue Forest Avenue Both
WAVERLEY STREET Lytton Avenue Forest Avenue Both
KIPLING STREET Lytton Avenue University Avenue Both
COWPER STREET Lytton Avenue Hamilton Avenue Both
TASSO STREET Lytton Avenue University Avenue Both
WEBSTER STREET Lytton Avenue Hamilton Avenue West only
Street From To Side of Street
EMERSON STREET Lytton Avenue Forest Avenue Both
RAMONA STREET Lytton Avenue Hamilton Avenue Both
BRYANT STREET University Avenue Hamilton Avenue Both
WAVERLEY STREET Lytton Avenue Forest Avenue Both
1D. PARKING GARAGES - CONTRACTOR will steam clean the following garages once (1) a year in the month of June. (limited to the floor, handrails, and stairs only) (See Exhibit A, Map No. 2):
 Bryant Lytton Parking Garage (Lot J) – Located at 445 Bryant Street. It is the responsibility of the CONTRACTOR to steam clean all floors and stairs. CONTRACTOR Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 10 Packet Pg. 335 of 828
will lightly rinse handrails located within the stairwells. When CONTRACTOR is within three (3) feet of elevator doors CONTRACTOR will reduce the nozzle pressure and direct water away from elevator to ensure that water will not enter elevator. If necessary, CONTRACTOR will place a barrier to prevent water from intruding into the elevators. CONTRACTOR will remain liable for any damage to the elevator due to steam cleaning.
 High Street Parking Garage (Lot R) – Located at 528 High Street. It is the responsibility of the CONTRACTOR to steam clean all floors and stairs. CONTRACTOR will lightly rinse handrails located within the stairwells. When CONTRACTOR is within three (3) feet of elevator doors CONTRACTOR will reduce the nozzle pressure and direct water away from elevator to ensure that water will not enter elevator. If necessary, CONTRACTOR will place a barrier to prevent water from intruding into the elevators. CONTRACTOR will remain liable for any damage to the elevator due to steam cleaning.  Webster Cowper Parking Garage (S/L) – Located at 534 Webster Street. It is the responsibility of the CONTRACTOR to steam clean all floors and stairs. CONTRACTOR will lightly rinse handrails located within the stairwells. When CONTRACTOR is within three (3) feet of elevator doors CONTRACTOR will reduce the nozzle pressure and direct water away from elevator to ensure that water will not enter elevator. If necessary, CONTRACTOR will place a barrier to prevent water from intruding into the elevators. CONTRACTOR will remain liable for any damage to the elevator due to steam cleaning.
 Garage Q – Located at 430 High Street. It is the responsibility of the CONTRACTOR to steam clean all floors and stairs. CONTRACTOR will lightly rinse handrails located within the stairwells. When CONTRACTOR is within three (3) feet of elevator doors CONTRACTOR will reduce the nozzle pressure and direct water away from elevator to ensure that water will not enter elevator. If necessary, CONTRACTOR will place a barrier to prevent water from intruding into the elevators. CONTRACTOR will remain liable for any damage to the elevator due to steam cleaning.  Civic Center – Located at 250 Hamilton Avenue. It is the responsibility of the CONTRACTOR to steam clean all floors and stairs. CONTRACTOR will lightly rinse handrails located within the stairwells. When CONTRACTOR is within three (3) feet of elevator doors CONTRACTOR will reduce the nozzle pressure and direct water away from elevator to ensure that water will not enter elevator. If necessary, CONTRACTOR will place a barrier to prevent water from intruding into the elevators. CONTRACTOR will remain liable for any damage to the elevator due to steam cleaning.

Task 2 - California Ave Downtown Business District/Parking Garages Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 11 Packet Pg. 336 of 828
2A. CALIFORNIA AVE - CONTRACTOR will steam clean both sidewalks of California Ave from El Camino Real to Park Blvd. This service is to be completed once (1) a month for the duration of the contract. (See Exhibit A, Map No. 3)
2B. PARKING GARAGES - CONTRACTOR will steam clean the following garages once (1) a year in the month of June. (limited to the floor, handrails, and stairs only) (See Exhibit A, Map No. 4):
 Ted Thompson Parking Garage – Located at 275 Cambridge Avenue. It is the responsibility of the CONTRACTOR to steam clean all floors and stairs. CONTRACTOR will lightly rinse handrails located within the stairwells.  Cambridge Parking Garage/Lot 5 – Located at 437 Cambridge Ave. It is the responsibility of the CONTRACTOR to steam clean all floors and stairs. CONTRACTOR will lightly rinse handrails located within the stairwells.  Sherman Parking Garage – Located at 350 Sherman Ave. It is the responsibility of the CONTRACTOR to steam clean all floors and stairs. CONTRACTOR will lightly rinse handrails located within the stairwells.

Task 3 - Lytton Plaza/Palo Alto City Hall
3A. LYTTON PLAZA - Southeast corner of University Avenue and Emerson Street. Area to be power washed 2x (2nd and 4th week) per month, including fountain, chairs and tables. Tables and chairs are to be temporarily re-located onto decomposed granite pad (red box in Exhibit A, Map No.5) during steam cleaning and put back to original locations once work has been completed. Do not steam clean decomposed granite pad in middle of Lytton Plaza. (See Exhibit A, Map No. 5)
3B. PALO ALTO CITY HALL/KING PLAZA - CONTRACTOR will steam clean all walkways, sidewalks and stairs located at King Plaza, City Hall, and Police Station. The stairs located on Hamilton Ave that lead down to the parking garage are not included in this contract. This service is to be completed four (4) times a year for the duration of the contract. During the months of January, April, July and October. (See Exhibit A, Map No. 6)
Task 4 - Mitchell Park Community Center/Rinconada Park/ Palo Alto Art Center 4A. MITCHEL PARK COMMUNITY CENTER/LIBRARY - CONTRACTOR will steam cleaning Mitchell Park Community Center located on 3700 Middlefield Rd. CONTRACTOR will steam clean main library entrance, coffee seating area, and adjacent sidewalks. This service is to be completed once a month for the duration of the contract.

The CONTRACTOR will steam clean center patio and sidewalks located behind the Community Center/Library on a Quarterly basis. This service is to be completed four (4) times a year for the Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 12 Packet Pg. 337 of 828
duration of the contract. During the months of March, June, September, December. (See Exhibit A, Map No. 7)
4B. RINCONADA PARK/PALO ALTO ART CENTER - CONTRACTOR will steam clean front entrances and adjacent sidewalks. This service is to be completed four (4) times a year for the duration of the contract. During the months of March, June, September, and December. (See Exhibit A, Map No. 8)
Task 5: RWQCP – Water Treatment Plant
CONTRACTOR will steam clean sidewalks and front entrances of the Administration building and Operations building plaza. CONTRACTOR will steam clean the loading area of the Maintenance building. Six (6) times a year for the duration of the contract. During the months of January, March, May, July, September, November. (See Exhibit A, Map No. 9) Task 6: Pedestrian Underpasses
6A. UNIVERSITY AVENUE PEDESTRIAN UNDERPASS – CONTRACTOR will steam clean the pedestrian underpass on both the North and South side of University Ave. This underpass is located on University Ave between High Street and El Camino Real. CONTRACTOR will steam clean pedestrian underpass including pedestrian walkways, bicycle paths, and four (4) walkways that lead to Caltrans train station. CONTRACTOR is responsible for lightly rinsing hand railings and walls located within Exhibit A, Map No. 10. CONTRACTOR will steam clean the underpass once (1) per month for the duration of the contract. (See Exhibit A, Map No. 10) 6B. HOMER AVENUE PEDESTRIAN UNDERPASS – CONTRACTOR will steam clean all walkways, stairs and ADA ramps associated with Homer Avenue Pedestrian Underpass. This Underpass is located on Homer Ave between Alma Street and Urban Lane. CONTRACTOR will steam clean pedestrian underpass including pedestrian walkways and bicycle paths. CONTRACTOR is responsible for lightly rinsing hand railings and walls located within Exhibit A, Map No. 11.

CONTRACTOR will steam clean the underpass once (1) per month for the duration of the contract. (See Exhibit A, Map No. 11)
6C. EMBARCADERO ROAD PEDESTRIAN UNDERPASS – CONTRACTOR will steam clean the pedestrian underpass on both the North and South side of Embarcadero Rd. This underpass is located on Embarcadero Rd under Alma street between Kingsley Ave and Town and Country Shopping Center. Steam cleaning will start from either side of the metal railing and conclude at the end of the railing. CONTRACTOR will lightly rinse handrails and walls located within in the underpass. CONTRACTOR will steam clean the underpass once (1) per month for the duration of the contract. (See Exhibit A, Map No. 12)
6D. CALIFORNIA AVE PEDESTRIAN UNDERPASS – California Ave underpass travels under Alma Street to California Avenue. CONTRACTOR will start steam cleaning the walkway from the metal fence on N. California Ave near Jerry Bowden Park to the end of the metal fence on California Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 13 Packet Pg. 338 of 828
Ave. CONTRACTOR will steam clean the underpass once (1) per month for the duration of the contract. (See Exhibit A, Map No. 13)
Task 7: Additional Services – On Call as Needed T&M (Time & Materials) Emergency/ Unscheduled Services
In addition to the other tasks detailed in this Section 3 (Services Overview) of this Exhibit A, Scope of Services, the CONTRACTOR may be called upon by City to provide, and will provide, Additional Services via City-approved Task Order as detailed in Section 5 (Compensation for Original Term) of this Agreement. Such Additional Services may include but are not limited to the following:
7A. EMERGENCY SERVICES - CONTRACTOR will provide steam cleaning services including collection and disposal of any wash water on an On-Call basis. CONTRACTOR will provide up to an additional 50 hours per year of steam cleaning to deal with problematic areas throughout the CITY. CONTRACTOR must be on site within three (3) hours of notification from the CITY. For emergency service, CONTRACTOR will bill CITY on an hourly basis, with an emergency mobilization charge added per occurrence. These services will be used only when necessary, so it is possible that all, few or none of the additional hours will be used during a year. CITY will only pay for actual hours of steam cleaning and will not pay for any unused contingency hours. 7B. UNSCHEDULED SERVICES – CONTRACTOR will provide, if required by the CITY, unscheduled steam cleaning. CONTRACTOR will provide up to an additional fifty (50) hours per year of contingency steam cleaning to deal with problematic areas throughout the CITY. CONTRACTOR will satisfactory complete any contingency steam cleaning with in seven (7) business days after notification from CITY. These steam cleaning services will be billed at an hourly rate. These services will be used only when necessary, so it is possible that all, few or none of the additional hours will be used during a year. CITY will only pay for actual hours of steam cleaning and will not pay for any unused contingency hours.

Task 8: Parking Garages – floors, ceilings, walls, doors and frames, columns, ductwork, piping, handrails, stairwells. (See Exhibit A, Map No. 2 and 4) The work in general consists of power washing ceilings, floors, walls, doors and frames, columns, metals, ductwork, piping, handrails, stairwells, and the removal and disposal of debris, litter, dirt, and wash water generated by the cleaning operation. Each garage has different washing requirements. Final scheduling needs to be approved by the project manager prior to the start of the work.
8A. THE CIVIC CENTER PARKING GARAGE - located at 250 Hamilton Avenue has three subterranean levels (A, B, and C). The garage has no effective drainage systems other than for storm water runoff. Parking stalls below drainage holes for each level must be posted with No Parking signs as appropriate to prevent dirty wash water from draining to the parking stalls beneath each drain hole. The garage has a parking floor area of approximately 230,000 S.F. used for permit and hourly parking, accessible both day and night. The Civic Center parking Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 14 Packet Pg. 339 of 828
garage cleaning activities will be limited to the hours of 11:00 p.m. to 6:00 a.m., Sunday through Thursday. The CONTRACTOR will submit a schedule to the City for approval prior to the start of work. CONTRACTOR will complete the Civic Center Garage within 10-12 consecutive days. CONTRACTOR will start at the top floor (A Level) and work down to lowest floor (C Level).

CONTRACTOR will steam clean the garage once during the contract term as scheduled by the City, which usually occurs during the month of June.

The Contractor will thoroughly inspect and review the parking garage to observe any conditions that might hinder the completion of this project. Low overhead, disposal location, electrical outlets, water outlets, etc.

1. Walls, Columns, and Ceilings
• The CONTRACTOR will use cold water only for power washing walls and all surfaces other than the floor.
• Power wash all piping including sewer, water, fire sprinkler and electrical conduit.

CONTRACTOR will assure that the topside of all suspended piping will be free of dirt and dust.
• Power wash all ventilating ducts attached to or suspended from the ceilings. The topside of all ducts will be free of dirt and dust.
• All lighting fixtures, exit lights, fire alarms, strobe lights, fire hose and extinguisher cabinets, and switches will be protected to prevent damage during the cleaning operation and will be hand wiped free of dirt, dust and water marks. If damaged, all repairs will be made within one day at the CONTRACTOR’s expense. If the repairs are not made immediately, the City will have the repairs made and the amount deducted from CONTRACTOR’s final payment. Do not power wash lighting fixtures or other electrical items.
• The wall and column mounted carbon monoxide sensors are to be protected during the wall cleaning operation. If a sensor is damaged the CONTRACTOR will make repairs within one day. If the repairs are not made immediately, the City will have the repairs made and the amount deducted from CONTRACTOR’s final payment. • Main Power Buss - During ceiling cleaning operation the CONTRACTOR will take steps necessary to protect the main power feed located on Level B ceiling to prevent the intrusion of water.
• Fire Sprinkler Risers - The three fire risers located on Level B on the Bryant Street side will be protected against damage and accidental alarms during the cleaning operation.
• The ceiling mounted carbon monoxide sensors are to be protected during the ceiling cleaning operation. If a sensor is damaged the CONTRACTOR will make repairs within one day. If the repairs are not made immediately, the City will have the repairs made and the amount deducted from CONTRACTOR’s final payment. • All signs and graphics attached to or a part of the walls, columns, and beams will be protected during the cleaning operation. If necessary, they will be hand cleaned and wiped, and free of dirt, dust and water marks. The CONTRACTOR will make any Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 15 Packet Pg. 340 of 828
repairs or replace any signs damaged or broken during project. • Fire sprinkler heads are to be protected during the ceiling cleaning operation.

2. Elevators
• Floor area in front of elevators to be cleaned at each level. • Elevator lobby doors and trim will be wiped free of watermarks. • The CONTRACTOR will prevent any water from entering into the elevator shafts, cars, and equipment rooms.
• The CONTRACTOR will prevent water from entering the main building elevator lobbies.

3. Storage Rooms (5)
• The CONTRACTOR will prevent water from entering the five storage rooms. The storage rooms will require extra protection to prevent water from seeping under the floor plates and doors, and the open screened area at the top of the walls.

4. Floors
• The CONTRACTOR will sweep the entire parking garage floor area and remove all dust at or around ventilator ducts, corners, elevators, curbs, and walls prior to any soaking or scrubbing operations.
• The CONTRACTOR will use absorbent materials i.e. wipes, rags or granules to remove any standing or ponded petroleum products such as oil, anti-freeze, or grease.
• The CONTRACTOR will apply a biodegradable cleaner to the heavily oil soaked concrete surfaces and scrub the surface using a non-destructive method, which must be pre-approved by the Project Manager. Care in selection of cleaners to prevent noxious odors or any residue is imperative. The CONTRACTOR will hotpressure wash stall surfaces to remove the balance of the accumulated oil drippings left by automobiles.
• The CONTRACTOR will hot pressure wash and scrub by mechanical method the entire parking garage floor area to remove all gum, stains, adhesives, and other substances adhering to the surfaces of the project area including collection and disposal of wash water to an approved City provided disposal site. • The CONTRACTOR will clean any water spots on doors, walls, etc., which result from the floor cleaning.
• The CONTRACTOR will prevent noxious fumes and odors from entering into the office and workspaces.

5. Stairwells
• Stairwell cleaning to include floors (steps, landings, walkways leading to garage parking areas, and under stairwells), walls, ceiling, doors, piping, and lights.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 16 Packet Pg. 341 of 828
8B. LOT Q PARKING GARAGE - located at 430 High Street has four subterranean levels (A, B, C, and D). The garage has no effective drainage systems other than for storm water runoff. The garage has a parking floor area of approximately 48,000 S.F. used for permit and hourly parking, accessible both day and night. Lot Q parking garage cleaning activities will be limited to the hours of 8:00 a.m. to 5:30 p.m., Saturdays and Sundays only. The CONTRACTOR will submit a schedule to the City for approval prior to the start of work. CONTRACTOR will complete the work within one (1) day. CONTRACTOR will steam clean the garage once during the contract term as scheduled by the City, which usually occurs during the month of March.

Lot Q Parking Garage cleaning project includes the cleaning of floors, walls, ceilings, beams, columns, ventilating ducts, piping, doors, and light fixtures in the garage and stairwell areas (including under stairwells in fenced area and walkways to garage) and floors in front of elevators. A key is required for access to fenced area under stairwells. CONTRACTOR will furnish all labor, materials, tools, and equipment necessary to complete this work.

The CONTRACTOR will thoroughly inspect and review the parking garage to observe any conditions that might hinder the completion of this project. Low overhead, disposal location, electrical outlets, water outlets, etc.

6. Walls, Columns, and Ceilings
• The CONTRACTOR will use cold water only for power washing walls and all surfaces other than the floor.
• Power wash all piping including sewer, water, fire sprinkler and electrical conduit.

CONTRACTOR will assure that the topside of all suspended piping will be free of dirt and dust.
• Power wash all ventilating ducts attached to or suspended from the ceilings. The topside of all ducts will be free of dirt and dust.
• All lighting fixtures, exit lights, fire alarms, strobe lights, fire hose and extinguisher cabinets, and switches will be protected to prevent damage during the cleaning operation and will be hand wiped free of dirt, dust and water marks. If damaged, all repairs will be made within one day at the CONTRACTOR’s expense. If the repairs are not made immediately, the City will have the repairs made and the amount deducted from CONTRACTOR’s final payment. Do not power wash lighting fixtures or other electrical items.
• The wall mounted carbon monoxide sensors are to be protected during the ceiling and wall cleaning operation. If a sensor is damaged the CONTRACTOR will make repairs within one day. If the repairs are not made immediately, the City will have the repairs made and the amount deducted from CONTRACTOR’s final payment. • All signs and graphics attached to or a part of the walls, columns, and beams will be protected during the cleaning operation. If necessary, they will be hand cleaned and wiped, and free of dirt, dust and water marks. The CONTRACTOR will make any repairs or replace any signs damaged or broken during project. • Fire sprinkler heads are to be protected during the ceiling cleaning operation.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 17 Packet Pg. 342 of 828

7. Elevators
• Floor area in front of elevators to be cleaned at each level. • Elevator lobby doors and trim will be wiped free of watermarks. • The CONTRACTOR will prevent any water from entering into the elevator shafts, cars, and equipment rooms.

8. Floors
• The CONTRACTOR will sweep the entire parking garage floor area and remove all dust at or around ventilator ducts, corners, elevators, curbs, and walls prior to any soaking or scrubbing operations.
• The CONTRACTOR will use absorbent materials i.e. wipes, rags or granules to remove any standing or ponded petroleum products such as oil, anti-freeze, or grease.
• The CONTRACTOR will apply a biodegradable cleaner to the heavily oil soaked concrete surfaces and scrub the surface using a non-destructive method, which must be pre-approved by the Project Manager. Care in selection of cleaners to prevent noxious odors or any residue is imperative. The CONTRACTOR will hot-pressure wash stall surfaces to remove the balance of the accumulated oil drippings left by automobiles.
• The CONTRACTOR will hot pressure wash and scrub by mechanical method the entire parking garage floor area to remove all gum, stains, adhesives, and other substances adhering to the surfaces of the project area including collection and disposal of wash water to an approved City provided disposal site. • The CONTRACTOR will clean any water spots on doors, walls, etc., which result from the floor cleaning.
• The CONTRACTOR will prevent noxious fumes and odors from entering into the office and workspaces.

9. Stairwells
• Stairwell cleaning to include floors (steps, landings, walkways leading to garage parking areas, and under stairwells), walls, ceiling, doors, piping, and lights. 8C. COWPER/WEBSTER (S/L) PARKING GARAGE - located at 425 Bryant Street has five upper floors (1 through 5) and three subterranean floors (A, B, and C). The garage has no effective drainage systems other than for storm water runoff. The garage has a parking floor area of approximately 229,380 S.F. used for permit and hourly parking, accessible both day and night.

Lot S/L parking garage cleaning activities will be limited to the hours of 11:00 p.m. to 6:00 a.m., Sunday through Thursday. The CONTRACTOR will submit a schedule to the City for approval prior to the start of work. CONTRACTOR will complete the work within two (2) consecutive days. CONTRACTOR will steam clean the garage once during the contract term as scheduled by the City, which usually occurs during the month of April.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 18 Packet Pg. 343 of 828
Lot S/L Parking Garage cleaning project includes the cleaning of the parking garage and stairwell (including under stairwells in fenced area) walls, ceilings, beams, columns, ventilating ducts, doors, piping, and light fixtures, and floors in front of elevators. CONTRACTOR will furnish all labor, materials, tools, and equipment necessary to complete this work. This will be for all levels except the top floor, which will only receive floor cleaning in front of the elevators.

The CONTRACTOR will thoroughly inspect and review the parking garage to observe any conditions that might hinder the completion of this project. Low overhead, disposal location, electrical outlets, water outlets, etc.

1. Walls, Columns, and Ceilings
• The CONTRACTOR will use cold water only for power washing walls and all surfaces other than the floor.
• Power wash all piping including sewer, water, fire sprinkler and electrical conduit.

CONTRACTOR will assure that the topside of all suspended piping will be free of dirt and dust.
• Power wash all ventilating ducts attached to or suspended from the ceilings. The topside of all ducts will be free of dirt and dust.
• All lighting fixtures, exit lights, fire alarms, strobe lights, fire hose and extinguisher cabinets, and switches will be protected to prevent damage during the cleaning operation and will be hand wiped free of dirt, dust and water marks. If damaged, all repairs will be made within one day at the CONTRACTOR’s expense. If the repairs are not made immediately, the City will have the repairs made and the amount deducted from CONTRACTOR’s final payment. Do not power wash lighting fixtures or other electrical items.
• Fire Sprinkler Risers - Fire risers located in the garage will be protected against damage and accidental alarms during the cleaning operation. • The wall mounted carbon monoxide sensors are to be protected during the wall cleaning operation. If a sensor is damaged the CONTRACTOR will make repairs within one day. If the repairs are not made immediately, the City will have the repairs made and the amount deducted from CONTRACTOR’s final payment. • All signs and graphics attached to or a part of the walls, columns, and beams will be protected during the cleaning operation. If necessary, they will be hand cleaned and wiped, and free of dirt, dust and water marks. The CONTRACTOR will make any repairs or replace any signs damaged or broken during project. • Fire sprinkler heads are to be protected during the ceiling cleaning operation.

2. Elevators
• Floor area in front of elevators to be cleaned at each level. • Elevator lobby doors and trim will be wiped free of watermarks. • The CONTRACTOR will prevent any water from entering into the elevator shafts, cars, and equipment rooms.

3. Stairwells
Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 19 Packet Pg. 344 of 828
• Stairwell cleaning to include floors (steps, landings, walkways leading to garage parking areas, and under stairwells), walls, ceiling, doors, piping, and lights. 8D. HIGH STREET (LOT R) PARKING GARAGE - located at 528 High Street has five upper floors (1 through 5). The garage has no effective drainage systems other than for storm water runoff.

The garage has a parking floor area of approximately 93,930 S.F. used for permit and hourly parking, accessible both day and night. Lot R parking garage cleaning activities will be limited to the hours of 11:00 p.m. to 6:00 a.m., Sunday through Thursday. The CONTRACTOR will submit a schedule to the City for approval prior to the start of work. CONTRACTOR will complete the work within one (1) day. CONTRACTOR will steam clean the garage once during the contract term as scheduled by the City, which usually occurs during the month of April.

Lot R Parking Garage cleaning project includes the cleaning of the parking garage and stairwell walls, ceilings, beams, columns, ventilating ducts, doors, piping, and light fixtures, and floors in front of elevators. CONTRACTOR will furnish all labor, materials, tools, and equipment necessary to complete this work. This will be for all levels except the top floor, which will only receive floor cleaning in front of the elevators.

The CONTRACTOR will thoroughly inspect and review the parking garage to observe any conditions that might hinder the completion of this project. Low overhead, disposal location, electrical outlets, water outlets, etc.

1. Walls, Columns, and Ceilings
• The CONTRACTOR will use cold water only for power washing walls and all surfaces other than the floor.
• Power wash all piping including sewer, water, fire sprinkler and electrical conduit.

CONTRACTOR will assure that the topside of all suspended piping will be free of dirt and dust.
• Power wash all ventilating ducts attached to or suspended from the ceilings. The topside of all ducts will be free of dirt and dust.
• All lighting fixtures, exit lights, fire alarms, strobe lights, fire hose and extinguisher cabinets, and switches will be protected to prevent damage during the cleaning operation and will be hand wiped free of dirt, dust and water marks. If damaged, all repairs will be made within one day at the CONTRACTOR’s expense. If the repairs are not made immediately, the City will have the repairs made and the amount deducted from CONTRACTOR’s final payment. Do not power wash lighting fixtures or other electrical items.
• Fire Sprinkler Risers - Fire risers located in the garage will be protected against damage and accidental alarms during the cleaning operation. • The wall mounted carbon monoxide sensors are to be protected during the wall cleaning operation. If a sensor is damaged the CONTRACTOR will make repairs within one day. If the repairs are not made immediately, the City will have the repairs made and the amount deducted from CONTRACTOR’s final payment.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 20 Packet Pg. 345 of 828
• All signs and graphics attached to or a part of the walls, columns, and beams will be protected during the cleaning operation. If necessary, they will be hand cleaned and wiped, and free of dirt, dust and water marks. The CONTRACTOR will make any repairs or replace any signs damaged or broken during project. • Fire sprinkler heads are to be protected during the ceiling cleaning operation.

2. Elevators
• Floor area in front of elevators to be cleaned at each level. • Elevator lobby doors and trim will be wiped free of watermarks. • The CONTRACTOR will prevent any water from entering into the elevator shafts, cars, and equipment rooms.

3. Stairwells
• Stairwell cleaning to include floors (steps, landings, walkways leading to garage parking areas, and under stairwells), walls, ceiling, doors, piping, and lights. 8E. BRYANT/LYTTON (LOT J) PARKING GARAGE - located at 520 Webster Street has six upper floors (1 through 6) and one subterranean floor. The garage has no effective drainage systems other than for storm water runoff. The garage has a parking floor area of approximately 148,000 S.F. used for permit and hourly parking, accessible both day and night. Lot J parking garage cleaning activities will be limited to the hours of 11:00 p.m. to 6:00 a.m., Sunday through Thursday. The CONTRACTOR will submit a schedule to the City for approval prior to the start of work. CONTRACTOR will complete the work within one (1) day. CONTRACTOR will steam clean the garage once during the contract term as scheduled by the City, which usually occurs during the month of June.

Lot J Parking Garage cleaning project includes the cleaning of the parking garage painted walls and lower block walls, doors, piping (lower level only), stairwells (all levels), and floors in front of elevators (all levels). CONTRACTOR will furnish all labor, materials, tools, and equipment necessary to complete this work.

The upper levels 1 – 6 will consist of power washing stairwells and floors in front of elevators and cleaning light fixtures only.

The CONTRACTOR will thoroughly inspect and review the parking garage to observe any conditions that might hinder the completion of this project. Low overhead, disposal location, electrical outlets, water outlets, etc.

1. Walls, Columns, and Ceilings
• The CONTRACTOR will use cold water only for power washing walls and all surfaces other than the floor.
• Power wash all piping including sewer, water, fire sprinkler and electrical conduit.

CONTRACTOR will assure that the topside of all suspended piping will be free of dirt and dust.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 21 Packet Pg. 346 of 828
• All lighting fixtures, exit lights, fire alarms, strobe lights, fire hose and extinguisher cabinets, and switches will be protected to prevent damage during the cleaning operation and will be hand wiped free of dirt, dust and water marks. If damaged, all repairs will be made within one day at the CONTRACTOR’s expense. If the repairs are not made immediately, the City will have the repairs made and the amount deducted from CONTRACTOR’s final payment. Do not power wash lighting fixtures or other electrical items.
• Fire Sprinkler Risers - Fire risers located in the garage will be protected against damage and accidental alarms during the cleaning operation. • All signs and graphics attached to or a part of the walls, columns, and beams will be protected during the cleaning operation. If necessary, they will be hand cleaned and wiped, and free of dirt, dust and water marks. The CONTRACTOR will make any repairs or replace any signs damaged or broken during project.

2. Elevators
• Floor area in front of elevators to be cleaned at each level. • Elevator lobby doors and trim will be wiped free of watermarks. • The CONTRACTOR will prevent any water from entering into the elevator shafts, cars, and equipment rooms.

3. Stairwells
• Stairwell cleaning to include floors (steps, landings, walkways leading to garage parking areas, and under stairwells), walls, ceiling, doors, piping, and lights. 8F. CAMBRIDGE PARKING GARAGE - located at 437 Cambridge Avenue has two (2) floors.

The garage has no effective drainage systems other than for storm water runoff. Cambridge parking garage cleaning activities will be limited to the hours of 11:00 p.m. to 6:00 a.m., Sunday through Thursday. The CONTRACTOR will submit a schedule to the City for approval prior to the start of work. CONTRACTOR will complete the work within one (1) day.

CONTRACTOR will steam clean the garage once during the contract term as scheduled by the City, which usually occurs during the month of June.

Cambridge Parking Garage cleaning project includes the cleaning of the parking garage painted walls and lower block walls, doors, piping, stairwells (all levels), and dusting/cleaning of light fixtures. CONTRACTOR will furnish all labor, materials, tools, and equipment necessary to complete this work.

The CONTRACTOR will thoroughly inspect and review the parking garage to observe any conditions that might hinder the completion of this project. Low overhead, disposal location, electrical outlets, water outlets, etc.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 22 Packet Pg. 347 of 828

1. Walls, Columns, and Ceilings
• The CONTRACTOR will use cold water only for power washing walls and all surfaces other than the floor.
• Power wash all piping including sewer, water, fire sprinkler and electrical conduit.

CONTRACTOR will assure that the topside of all suspended piping will be free of dirt and dust.
• All lighting fixtures, exit lights, fire alarms, strobe lights, fire hose and extinguisher cabinets, and switches will be protected to prevent damage during the cleaning operation and will be hand wiped free of dirt, dust and water marks. If damaged, all repairs will be made within one day at the CONTRACTOR’s expense. If the repairs are not made immediately, the City will have the repairs made and the amount deducted from CONTRACTOR’s final payment. Do not power wash lighting fixtures or other electrical items.
• Fire Sprinkler Risers - Fire risers located in the garage will be protected against damage and accidental alarms during the cleaning operation. • All signs and graphics attached to or a part of the walls, columns, and beams will be protected during the cleaning operation. If necessary, they will be hand cleaned and wiped, and free of dirt, dust and water marks. The CONTRACTOR will make any repairs or replace any signs damaged or broken during project.

2. Stairwells
• Stairwell cleaning to include floors (steps, landings, walkways leading to garage parking areas, and under stairwells), walls, ceiling, doors, piping, and lights. 8G. TED THOMPSON parking garage - located at 275 Cambridge Avenue this garage has two (2) floors. The garage has no effective drainage systems other than for storm water runoff.

Ted Thompson parking garage cleaning activities will be limited to the hours of 11:00 p.m. to 6:00 a.m., Sunday through Thursday. The CONTRACTOR will submit a schedule to the City for approval prior to the start of work. CONTRACTOR will complete the work within one (1) day. CONTRACTOR will steam clean the garage once during the contract term as scheduled by the City, which usually occurs during the month of June.

Ted Thompson Parking Garage cleaning project includes the cleaning of the parking garage painted walls and lower block walls, doors, piping, stairwells (all levels), and dusting/cleaning of light fixtures. CONTRACTOR will furnish all labor, materials, tools, and equipment necessary to complete this work.

The CONTRACTOR will thoroughly inspect and review the parking garage to observe any Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 23 Packet Pg. 348 of 828
conditions that might hinder the completion of this project. Low overhead, disposal location, electrical outlets, water outlets, etc.

3. Walls, Columns, and Ceilings
• The CONTRACTOR will use cold water only for power washing walls and all surfaces other than the floor.
• Power wash all piping including sewer, water, fire sprinkler and electrical conduit.

CONTRACTOR will assure that the topside of all suspended piping will be free of dirt and dust.
• All lighting fixtures, exit lights, fire alarms, strobe lights, fire hose and extinguisher cabinets, and switches will be protected to prevent damage during the cleaning operation and will be hand wiped free of dirt, dust and water marks. If damaged, all repairs will be made within one day at the CONTRACTOR’s expense. If the repairs are not made immediately, the City will have the repairs made and the amount deducted from CONTRACTOR’s final payment. Do not power wash lighting fixtures or other electrical items.
• Fire Sprinkler Risers - Fire risers located in the garage will be protected against damage and accidental alarms during the cleaning operation. • All signs and graphics attached to or a part of the walls, columns, and beams will be protected during the cleaning operation. If necessary, they will be hand cleaned and wiped, and free of dirt, dust and water marks. The CONTRACTOR will make any repairs or replace any signs damaged or broken during project.

4. Stairwells
• Stairwell cleaning to include floors (steps, landings, walkways leading to garage parking areas, and under stairwells), walls, ceiling, doors, piping, and lights. 8H. Sherman parking garage - located at 350 Sherman Ave has both above ground floors and subterranean floors. The garage has no effective drainage systems other than for storm water runoff. The garage hourly parking, accessible both day and night. Sherman parking garage cleaning activities will be limited to the hours of 11:00 p.m. to 6:00 a.m., Sunday through Thursday. The CONTRACTOR will submit a schedule to the City for approval prior to the start of work. CONTRACTOR will complete the work within three (3) days. CONTRACTOR will steam clean the garage once during the contract term as scheduled by the City, which usually occurs during the month of June.

Sherman Parking Garage cleaning project includes the cleaning of the parking garage painted walls and lower block walls, doors, piping, stairwells (all levels), and floors in front Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 24 Packet Pg. 349 of 828
of elevators (all levels). CONTRACTOR will furnish all labor, materials, tools, and equipment necessary to complete this work.

The upper levels will consist of power washing stairwells and floors in front of elevators and cleaning light fixtures only.

The CONTRACTOR will thoroughly inspect and review the parking garage to observe any conditions that might hinder the completion of this project. Low overhead, disposal location, electrical outlets, water outlets, etc.

5. Walls, Columns, and Ceilings
• The CONTRACTOR will use cold water only for power washing walls and all surfaces other than the floor.
• Power wash all piping including sewer, water, fire sprinkler and electrical conduit.

CONTRACTOR will assure that the topside of all suspended piping will be free of dirt and dust.
• All lighting fixtures, exit lights, fire alarms, strobe lights, fire hose and extinguisher cabinets, and switches will be protected to prevent damage during the cleaning operation and will be hand wiped free of dirt, dust and water marks. If damaged, all repairs will be made within one day at the CONTRACTOR’s expense. If the repairs are not made immediately, the City will have the repairs made and the amount deducted from CONTRACTOR’s final payment. Do not power wash lighting fixtures or other electrical items.
• Fire Sprinkler Risers - Fire risers located in the garage will be protected against damage and accidental alarms during the cleaning operation. • All signs and graphics attached to or a part of the walls, columns, and beams will be protected during the cleaning operation. If necessary, they will be hand cleaned and wiped, and free of dirt, dust and water marks. The CONTRACTOR will make any repairs or replace any signs damaged or broken during project.

6. Elevators
• Floor area in front of elevators to be cleaned at each level. • Elevator lobby doors and trim will be wiped free of watermarks. • The CONTRACTOR will prevent any water from entering into the elevator shafts, cars, and equipment rooms.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 25 Packet Pg. 350 of 828

7. Stairwells
• Stairwell cleaning to include floors (steps, landings, walkways leading to garage parking areas, and under stairwells), walls, ceiling, doors, piping, and lights.

CONTRACTOR SUPERVISION: In addition to the lead position, the CONTRACTOR will assign an onsite superintendent to supervise the work for the duration of the project. The project superintendent will walk jobsite and review work to be completed with City's project manager prior to each job.

All CONTRACTORS and SUBCONTRACTOR’S employees will wear an acceptable form of identification, such as a uniform or identification badge, indicating their status as employees of the CONTRACTOR while servicing any City facility.

SCHEDULING MEETING: The CONTRACTOR will provide the City with a preliminary schedule prior to any work. The Project Manager will review and approve the schedule that include various phases of the operations such as, the traffic control plan, and all required submittals.

The approved progress schedule will be adhered to throughout the contract. CONTRACTOR will also provide emergency phone numbers for after-hour calls at this meeting.

CONTRACTOR may be issued keys for facilities requiring access under this contract. Keys will be arranged through the Project Manager at the Pre-Wash meeting. CONTRACTOR will secure all areas they open as soon as the work in that particular area is completed. CONTRACTOR will not duplicate keys. Keys picked up before the job will be returned within two business days after job completion.

TRAFFIC CONTROL: The CONTRACTOR will submit a traffic control plan showing the method of warning, directing and guiding traffic for review and approval by the Project Manager. The CONTRACTOR will post "No Parking" signs in areas where work is to be done at least 72 hours prior to work being performed. At the City Hall parking garage and Lot Q notification will consist of City-furnished "No Parking" signs posted in front of each stall to be closed. At Lot S/L, Lot R, & Lot J there is the ability to close off whole floors, so each parking space does not have to be posted in these lots. Signage will still need to be posted 72 hours prior to the work starting. “No Parking” signs will be provided by the Public Works Department. The logistics of floor closures will be discussed with the project manager prior to start of work.

STORM DRAIN PROTECTION:

A. The CONTRACTOR will prevent any discharge into the building storm drain system by damming or blocking the inlets and collecting any accumulations for proper disposal.

The CONTRACTOR will not drain any effluent, water or chemicals into any street, drain, or any location not approved by the Project Manager.

B. The storm water collection points at each floor level will be properly blocked during Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 26 Packet Pg. 351 of 828
cleaning to prevent water or cleaners from migration to the next lower level. Care in preventing water seeping through expansion joints or water stops onto lower levels is also important to prevent damage to vehicles that may be parked under those locations.

STORM WATER POLLUTION PREVENTION:

A. General
a. Designated Area - The Contractor will propose designated areas of the project site, for approval by the Project Manager, suitable for material delivery, storage, and waste collection that, to the maximum extent practicable, are near construction entrances and away from catch basins, gutters, drainage courses, and creeks
b. Disposal - At the end of each working day, the Contractor will collect all scrap, debris, and waste material, and dispose of such materials off site.

B. Hazardous Material/Waste
a. Storage
i. The Contractor will label and store all hazardous materials, such as pesticides, paints, thinners, solvents, and fuels; and all hazardous wastes, such as waste oil and antifreeze; in accordance with the City of Palo Alto Hazardous Materials Storage Ordinance and all applicable State and Federal regulations.
ii. The Contractor will store all hazardous materials and all hazardous wastes in accordance with secondary containment regulations, and it is recommended that these materials and wastes are covered, as needed, to avoid potential management of collected rainwater as a hazardous waste.
iii. The Contractor will keep an accurate, up-to-date inventory, including Material Safety Data Sheets (MSDS), of hazardous materials and hazardous wastes stored on-site, to assist emergency response personnel in the event of a hazardous materials incident.

C. Spill Prevention and Control
a. The Contractor will keep a stockpile of spill cleanup materials, such as rags or absorbents, readily accessible on-site.
b. The Contractor will immediately contain and prevent leaks and spills from entering storm drains, and properly cleanup and dispose of the waste and cleanup materials. If the waste is hazardous, the Contractor will handle the waste as described B.i above.
c. The Contractor will not wash any spilled material into streets, gutters, storm drains, or creeks and will not bury spilled hazardous materials. d. The Contractor will report any hazardous materials spill to the City of Palo Alto Public Works, Facilities Management Division, and (650) 496-6900.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 27 Packet Pg. 352 of 828
D. Vehicles
a. The Contractor will use secondary containment, such as a drip pan, to catch leaks or spills any time that vehicle or equipment fluids are dispensed, changed, or poured.
b. The Contractor will keep a stockpile of spill cleanup materials, such as rags or absorbents, readily accessible on-site.
c. The Contractor will clean up leaks and spills of vehicle or equipment fluids immediately and dispose of the waste and cleanup materials as hazardous waste, as described in B.i above.
d. The Contractor will not wash any spilled material into streets, gutters, storm drains, or creeks and will not bury spilled hazardous materials. e. The Contractor will report any hazardous materials spill to the City of Palo Alto Public Works, Facilities Management Division (650) 496-6900. f. The Contractor will inspect vehicles and equipment arriving on-site for leaking fluids and will promptly repair leaking vehicles and equipment. Drip pans will be used to catch leaks until repairs are made.

E. Contractor Training and Awareness
a. The Contractor will train all employees and subcontractors on the storm water pollution prevention requirements contained in these specifications. b. The Contractor will inform subcontractors of the storm water pollution prevention contract requirements and include appropriate subcontract provisions to ensure that these requirements are met.

4. STEAM CLEANING EQUIPMENT
The steam cleaning equipment to be used will have the capability of removing stains and other substances adhering to the sidewalk surfaces especially gum. The steam cleaning equipment will deliver a minimum of 4 gallons per minute of 2000F water at a working pressure of 3,000 psi. The noise level from CONTRACTOR’s cleaning equipment, when used in public streets in business districts will be allowed during the hours of 10:00 p.m. and 7:00 a.m. daily, providing no such piece of equipment will produce a noise level that exceeds 90 dBA at a distance of 25 feet, as specified in Palo Alto Municipal Code Section 9.10, Noise Ordinance.

5. NOTIFICATIONS
The CONTRACTOR will notify all businesses adjacent to the cleaning locations 72 hours in advance of steam cleaning as to the specific date of steam cleaning of each month. The City will furnish notices to the CONTRACTOR for this purpose. The CONTRACTOR will fill in the form completely and will hand deliver the notices to a personal representative of each business in the project Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 28 Packet Pg. 353 of 828
areas. In the event of delays in steam cleaning after the notices are delivered, the CONTRACTOR will re-notify all affected businesses as to the revised schedule in accordance with the requirements outlined above.

6. PROPERTY PROTECTION
The CONTRACTOR will take all necessary precautions to prevent water intrusion into adjacent buildings. Damage to any existing improvements on both public and private property within and adjacent to the project area during the steam cleaning will be the responsibility of the CONTRACTOR at no cost to the City. The CONTRACTOR will steam clean away from business doorways and if required, will seal the bottom of the doors and other openings. The CONTRACTOR will remove any water spots and dirt on windows, doors, and walls of adjacent buildings that result from the steam cleaning. The CONTRACTOR will repair or replace at no cost to the City all existing improvements that are damaged during the cleaning operation. The CONTRACTOR will immediately notify the Police Department at (650) 329-2413 of any damage (e.g. broken windows) which affects the integrity or security of any structure or property. The CONTRACTOR will immediately make temporary repairs necessary to secure the structure or property until such time as permanent repairs can be completed.

Garage alarms such as fire sprinkler risers and CO sensor alarms must be protected during cleaning. Any false alarms caused by the CONTRACTOR, that are responded to by the Police and/or Fire Department, are subject to a service fee which will be deducted from the CONTRACTOR’s next monthly invoice.

7. WATER USAGE
The CONTRACTOR will furnish all water for steam cleaning. Water may be obtained from any City fire hydrant. The CONTRACTOR will obtain a fire hydrant meter permit (renewable every three (3) months). A deposit fee is required for the fire hydrant meter. Contact the Utilities Department Business Office, Customer Service, at (650) 329-2161 for instructions. The CONTRACTOR will be responsible for paying all the water bills used for steam cleaning operation for the entire Contract period. The CONTRACTOR will not use residential or business water services for any purpose.

8. CLEAN – UP
All clean up requirements must be followed in accordance to BASMAA Surface Cleaner certification. CONTRACTOR will remove all debris and litter on locations prior to steam cleaning to ensure a reduction of hazardous run-off.

9. SITE CONDITIONS
Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 29 Packet Pg. 354 of 828
Before beginning work, the CONTRACTOR will compare actual site conditions with the requirements of the specifications and will verify all existing conditions and dimensions. Should any discrepancy be found, report it immediately to the Project Manager before proceeding with the work. Data and information indicated are as accurate as could be obtained but are not guaranteed.

10. PARKING AND STORAGE OF MATERIALS OR EQUIPMENT
A. CONTRACTOR is solely responsible for the storage of all equipment and materials.

B. CONTRACTOR will be required to pay either a Monthly or daily permit for all parking spaces used for storage. As it pertains to Section 3, Task 8.

11. SAFETY AND HEALTH REQUIREMENTS
A. CONTRACTOR will post and maintain all signs, notices, barricades and other safeguards as required by State and/or local ordinances. The CONTRACTOR will take all necessary precautionary action to protect the safety of the members of the public, City and CONTRACTOR personnel, and protect materials, equipment and surfaces in the vicinity and adjacent to the work being performed.

B. City retains the right to stop work if CONTRACTOR does not comply with all required safety procedures. No additional time will be authorized to the contract for this reason.

12. WASTE DISPOSAL
A. CONTRACTOR will be responsible for testing and disposal of wastewater in compliance with all applicable local, state and federal regulations. The CONTRACTOR will contain and remove all accumulated effluent by means of a vacuum or pump to a vessel by which the material will be hauled away off site for filtering/disposal or CONTRACTOR will get a discharge permit from the CITY to allow discharge into sanitary sewer system.

B. Wash water from the cleaning operations may be discharged to the City’s sanitary sewer system without an Industrial Waste Discharge permit by following the steps detailed in this specification. Wash water will not be discharged at more than 15 gallons per minute or as directed by the Utilities Department.

C. Any alteration of the procedure will require an Industrial Waste Discharge Permit from the Regional Water Quality Control Plant. For further guidance, contact the Environmental Compliance Division at (650) 329-2598.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 30 Packet Pg. 355 of 828
D. CONTRACTOR will provide City with written advanced notification of proposed plan for disposal of waste materials.

13. MEETINGS/CONTRACT SUPERVISION
CONTRACTOR will provide competent supervision and adequate training for all personnel employed on the job site, which includes the proper use of equipment. If the quality of work is determined to be unsatisfactory and/or not in accordance to Contract specifications, the CONTRACTOR will provide a Supervisor for an on-site meeting if requested by the Project Manager. This supervisor will possess the authority to address concerns and mitigate issues when called upon, and will be on site promptly after given notice, which may require his/her presence within hours if the situation warrants it.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 31 Packet Pg. 356 of 828
Contractor will use the corresponding maps below as listed in this Exhibit A.

1. Task 1 – University Downtown Business District: Sidewalk Cleaning and Parking Garage maps
a. Map No. 1
Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 32 Packet Pg. 357 of 828
b. Map No. 2
Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 33 Packet Pg. 358 of 828

2. Task 2 - California Ave Downtown Business District: Sidewalk Cleaning and Parking Garage maps
a. Map No. 3
Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 34 Packet Pg. 359 of 828
b. Map No. 4
Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 35 Packet Pg. 360 of 828

3. Task 3 - Lytton Plaza and Palo Alto City Hall Maps
a. Map No. 5
b. Map No. 6
Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 36 Packet Pg. 361 of 828

4. Task 4 - Mitchell Park Community Center and Library and Palo Alto Art Center Maps a. Map No. 7
b. Map No. 8
Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 37 Packet Pg. 362 of 828

5. Task 5: RWQCP – Water Treatment Plant Map, Map No. 9

6. Task 6: California, University and Embarcadero Pedestrian Underpasses Maps a. Map No. 10
Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 38 Packet Pg. 363 of 828
b. Map No. 11
c. Map No. 12
Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 39 Packet Pg. 364 of 828
d. Map No. 13
Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 40 Packet Pg. 365 of 828

EXHIBIT B

SCHEDULE OF PERFORMANCE
AMENDMENT NO. 1, ADDED, AMENDED PREVIOUS
CONTRACTOR will perform the Services according to the following schedule:

1. CONTRACTOR will steam clean all of the above referenced locations as specified in Exhibit A for the term of the contract. University Avenue, California Avenue, Pedestrian underpasses and Water Treatment Plant will be steam cleaned monthly for the duration of the contract.

2. Lytton Plaza will be steam cleaned twice a month, the first cleaning will occur during the second week of the month, and the second cleaning will occur during the fourth week of the month.

3. Mitchell Park Community Center/ Library Plaza, Palo Alto City Hall/King Plaza and Rinconada Park/Palo Alto Art Center will be steam cleaned on a quarterly basis as specified in Exhibit A.

4. Lot Q, Civic Center, Sherman, Bryant/Lytton (Lot J), High street (Lot R), Webster/Cowper (S/L), Ted Thompson, and Cambridge Parking Garages floors will be steam cleaned once a year in June as specified in Exhibit A.

5. Civic Center, Lot Q, Bryant/Lytton (S/L), High Street (Lot R) and Bryant/Lytton (Lot J), Ted Thompson, Cambridge, and Sherman Parking Garage will be steam cleaned as specified in Exhibit A, Task 8.

6. All steam cleaning will be performed between the hours of 10:00 p.m. through 7:00 a.m., Sunday through Thursday.

Exception: The sidewalks adjacent to the following hotels and condominiums will be steam cleaned between the hours of 5:00 a.m. through 7:00 a.m., Sunday through Thursday:
a. Barker Hotel, 439 Emerson Street: sidewalks from University Avenue to Lytton Avenue.
b. NOBU, 180 Hamilton Avenue: sidewalks at the corner of Hamilton Avenue and Emerson Street.
c. Cardinal Hotel, 235 Hamilton Avenue: sidewalks at the corner of Ramona Street and Hamilton Avenue.
d. Garden Court Hotel, 520 Cowper: sidewalks from University Avenue through Hamilton Avenue.
e. Hotel Keen, 425 High Street: sidewalks from University Avenue to Lytton Avenue. f. President Hotel Apartments, 488 University Avenue: sidewalks from Webster Street to Waverley Street.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 41 Packet Pg. 366 of 828

7. CONTRACTOR will change their steam cleaning schedule if the City receives complaints from hotels and condominiums residents. The City will notify the CONTRACTOR the time change of steam cleaning. The CONTRACTOR will position their cleaning equipment in the least disruptive locations when providing cleaning services.

8. CONTRACTOR will submit the steam cleaning schedule for the entire contract to the City’s Project Manager at the pre-construction meeting. Schedule will be reviewed and approved by the City prior to the issuance of the Notice to Proceed.

9. CONTRACTOR will perform Additional Services on a Task Order basis for Emergency Services and Unscheduled Services, on the schedule detailed in the Task Order (approved by CITY per Section 1 of this Agreement). Additional Services are described on Exhibit A, Tasks 7 a and 7b, and in Section 5 (“Compensation for the Original Term”) of this Agreement.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 42 Packet Pg. 367 of 828
Certificate Of Completion
Envelope Id: 9D809015-DE6E-4C4D-A653-E08886366000 Status: Completed Subject: Complete with Docusign: C22181106 Amendment 1 final.pdf Source Envelope:

Document Pages: 38 Signatures: 1 Envelope Originator:

Certificate Pages: 2 Initials: 0 Ann Marie Romero
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
[email protected]
IP Address: 199.33.32.254
Record Tracking
Status: Original
9/4/2025 3:53:31 PM
Holder: Ann Marie Romero
[email protected]
Location: DocuSign
Security Appliance Status: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: City of Palo Alto Location: Docusign Signer Events Signature Timestamp
Jerry Nunez
[email protected]
President
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 12.216.234.226
Sent: 9/4/2025 3:59:07 PM
Resent: 9/8/2025 12:38:19 PM
Resent: 9/10/2025 2:48:54 PM
Resent: 9/11/2025 10:01:06 AM
Resent: 9/15/2025 4:18:08 PM
Viewed: 9/15/2025 4:18:58 PM
Signed: 9/16/2025 9:43:19 AM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Kaela Noakes
[email protected]
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Sent: 9/16/2025 9:43:20 AM
Viewed: 9/16/2025 12:46:40 PM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 9/4/2025 3:59:07 PM
Envelope Updated Security Checked 9/8/2025 12:38:18 PM
Envelope Updated Security Checked 9/8/2025 12:38:18 PM
Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 43 Packet Pg. 368 of 828
Envelope Summary Events Status Timestamps
Envelope Updated Security Checked 9/8/2025 12:38:18 PM
Certified Delivered Security Checked 9/15/2025 4:18:58 PM Signing Complete Security Checked 9/16/2025 9:43:19 AM
Completed Security Checked 9/16/2025 9:43:20 AM
Payment Events Status Timestamps
Item 9
Attachment A - Universal
Site Services Inc.; Contract
C22181106 Amendment
No. 1
Item 9: Staff Report Pg. 44 Packet Pg. 369 of 828
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Utilities
Meeting Date: December 1, 2025
Report #:2511-5408
TITLE
Adoption of (Corrected) Resolution Amending Five Rate Schedules Setting Forth Utility Connection Fees and Other Charges: Utilities Rate Schedule E-15 (Electric Service Connections), W-5 (Water Service Connections), G-5 (Gas Service Connections), S-5 (Sewer Service Connections) and C-1 (Utility Miscellaneous Charges); CEQA Status: Not a Project Under CEQA Guidelines Sections 15378(b)(4) and (5) and Exempt Under Section 15273(a).

RECOMMENDATION
Staff recommends that Council adopt the attached Resolution (Attachment A) and related Rate Schedules (Attachments B - F) to correct a clerical error in a resolution adopted on October 20, 2025.

BACKGROUND
The City Council periodically adopts a resolution amending Utility Rate Schedules E-15, G-5, W5, S-5, And C-1 (Connection and Capacity Fees for the Electric, Water, Gas, and Wastewater Utilities, and Miscellaneous Utility Charges). At its meeting on October 20, 2025, following a noticed public hearing, the Council adopted its resolution amending these rate schedules effective January 1, 2026. For Rate Schedule C-1 (Utility Miscellaneous Charges), staff inadvertently uploaded a summary draft 2026 rate table, rather than the full text of the C-1 2026 rate schedule. Also, due to agenda revisions, Resolution 10253 misstated its adoption date; this has been corrected to reflect Council’s October 20, 2025 adoption of the Resolution.

ANALYSIS
To avoid the confusion that could be caused by this clerical error, Staff recommends adoption of the attached corrected resolution that includes the C-1 (Utility Miscellaneous Charges) rate schedule rather than the summary rate table, which also included draft rate calculations rather than final rates in some lines. Because the adopted rate schedules do not go into effect until January 1, 2026, there has been no negative impact on Customers from this clerical error.

Item 10
Item 10 Staff Report
Item 10: Staff Report Pg. 1 Packet Pg. 370 of 828
On October 20, 2025 (Staff Report #2505-4736), Council adopted Resolution 10253, which adopted 2026 rate schedules for certain connection charges and miscellaneous utility charges.

Proposed 2026 Connection Fee Rate Schedules E-15, W-5, G-5 and S-5 were all properly uploaded to the system and matched what was intended for Council approval and described in the staff report. However, staff inadvertently uploaded a 2026 rate table summary of Rate Schedule C-1, an early draft of the rates and included some rates that were different from the amounts recommended in the staff report and the uploaded rate schedules.

FISCAL/RESOURCE IMPACT
There is no financial cost impact resulting from this error as all the rate schedules included in this Resolution have an effective date of January 1, 2026; therefore no customers have been charged according to the rate table attached in error.

STAKEHOLDER ENGAGEMENT
The City Council reviewed staff’s proposal for the fees at its October 20, 2025 meeting. At that time, the City Council unanimously approved the staff report to increase the fees by the amounts shown in the report. This action simply corrects a clerical error in the format and fee amounts for schedule C-1, and avoids any confusion between the inadvertently uploaded rate table’s draft summaries of various rates and the schedules that were adopted by Council. There is no change in any fees from what was presented to the Council in the staff report on October 20, 2025.

ENVIRONMENTAL REVIEW
Adoption of this resolution is statutorily exempt from the California Environmental Quality Act (CEQA), pursuant to California Code of Regulations Title 14, Chapter 3, Section 15273(a), because the fees and charges proposed are necessary to recover the cost of providing utility service and meet operating expenses. Alternatively, it is not a project Under CEQA Guidelines Sections 15378(b)(4) and (5), as government fiscal and administrative activities that will not result in physically significant changes in the environment.

ATTACHMENTS
Attachment A: Resolution
Attachment B: Rate Schedule E-15_effective_2026-01-01_redline Attachment C: Rate Schedule G-5_effective_2026-01-01_redline Attachment D: Rate Schedule W-5_effective_2065-01-01_redline Attachment E: Rate Schedule S-5_effective_2026-01-01_redline Attachment F: Rate Schedule C-1_effective_2026-01-01_redline APPROVED BY:

Alan Kurotori, Director of Utilities
Item 10
Item 10 Staff Report
Item 10: Staff Report Pg. 2 Packet Pg. 371 of 828
NOT YET APPROVED Attachment A
1 027111225
Resolution No. _________
Resolution of the Council of the City of Palo Alto Amending Connection and Capacity Fees for the Electric, Water, Gas, and Wastewater Utilities, and Amending Miscellaneous Utility Charges (Utility Rate Schedules E-15, G-5, W-5, S-5, And C-1)

R E C I T A L S
A. Pursuant to Chapter 12.20.010 of the Palo Alto Municipal Code, the Council of the City of Palo Alto may by resolution adopt rules and regulations governing utility services, fees and charges.

B. On October 20, 2025, at a noticed public hearing, the City Council heard and approved the proposed amendments to utility connection and capacity fees, and miscellaneous utility charges.

C. Resolution 10253, the rate resolution adopted by the City Council on October 20, 2025, included a clerical error.

D. The City Council desires to correct the clerical error.

The Council of the City of Palo Alto does hereby RESOLVE as follows:

SECTION 1. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility Rate Schedule E-15 (Electric Service Connection Charges) is hereby amended to read as attached and incorporated. Utility Rate Schedule E-15, as amended, shall become effective January 1, 2026.

SECTION 2. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility Rate Schedule G-5 (Gas Service Connection Charges) is hereby amended to read as attached and incorporated. Utility Rate Schedule G-5, as amended, shall become effective January 1, 2026.

SECTION 3. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility Rate Schedule W-5 (Water Service Connection Charges) is hereby amended to read as attached and incorporated. Utility Rate Schedule W-5, as amended, shall become effective January 1, 2026.

SECTION 4. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility Rate Schedule S-5 (Wastewater Service Connection Charges) is hereby amended to read as attached and incorporated. Utility Rate Schedule S-5, as amended, shall become effective January 1, 2026.

SECTION 5. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility Rate Schedule C-1 (Utility Miscellaneous Charges) is hereby amended to read as attached and incorporated. Utility Rate Schedule C-1, as amended, shall become effective January 1, 2026.

Item 10
Attachment A - Resolution
Item 10: Staff Report Pg. 3 Packet Pg. 372 of 828
NOT YET APPROVED Attachment A
2 027111225
SECTION 6. The Council finds that the revenue derived from the adoption of this resolution shall be used only for the purpose set forth in Article VII, Section 2, of the Charter of the City of Palo Alto.

SECTION 7. The Council finds that the fees and charges adopted by this resolution are charges imposed for a specific government service or product provided directly to the payor that are not provided to those not charged, and do not exceed the reasonable costs to the City of providing the service or product.

SECTION 8. Council finds that the adoption of this resolution is statutorily exempt from the California Environmental Quality Act (CEQA), pursuant to California Code of Regulations Title 14, Chapter 3, Section 15273(a), because the fees and charges proposed are necessary to recover the cost of providing utility service and meet operating expenses. After reviewing the report and related attachments as presented, the Council incorporates these documents herein and finds that sufficient evidence has been presented setting forth with specificity the basis for this claim of CEQA exemption.

Alternatively, correction of a clerical error in a rate schedule is not a project under CEQA Guidelines Sections 15378(b)(4) and (5), as government fiscal and administrative activities that will not result in physically significant changes in the environment. //
//
//
//
//
//
Item 10
Attachment A - Resolution
Item 10: Staff Report Pg. 4 Packet Pg. 373 of 828
NOT YET APPROVED Attachment A
3 027111225
SECTION 9. The purpose of this Resolution is to correct a clerical error in Resolution 10253 adopted by the City Council on October 20, 2025. Instead of the complete text of Utility Rate Schedule C-1 (Utility Miscellaneous Charges), that resolution included a table summary of the utility miscellaneous charges, as well as the other utility connection fees, with some discrepancies from the final Rate Schedules. For administrative convenience, and avoidance of any confusion, the City Council has chosen to readopt the entire resolution, substituting the complete text of Utility Rate Schedule C-1 (Utility Miscellaneous Charges) included here in place of the summary rate table that was part of the resolution adopted on October 20, 2025. This resolution is intended to ratify, rather than repeal, those parts of the previously adopted resolution that are unchanged.

INTRODUCED AND PASSED:

AYES:

NOES:

ABSENT:

ABSTENTIONS:

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM: APPROVED:

Assistant City Attorney City Manager
Director of Utilities
Director of Administrative Services
Item 10
Attachment A - Resolution
Item 10: Staff Report Pg. 5 Packet Pg. 374 of 828
NOT YET APPROVED Attachment A
4 027111225
Attachments:

Utility Rate Schedule E-15
Utility Rate Schedule G-5
Utility Rate Schedule W-5
Utility Rate Schedule S-5
Utility Rate Schedule C-1
Item 10
Attachment A - Resolution
Item 10: Staff Report Pg. 6 Packet Pg. 375 of 828

ELECTRIC SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE E-15

CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 0101-01-260
Supersedes Sheet No. E-15-1 dated 01-01-209-01-19 Sheet No.E-15-1 A. APPLICABILITY:

This Rate Schedule applies to all connections, interconnections, expansions, and upgrades to the City's Electric Distribution System, except connections that serve street lighting or traffic signals.

B. TERRITORY:

This Rate Schedule applies anywhere the City of Palo Alto provides Electric Service.

C. CHARGES:

All Charges must be pre-paid by the Applicant prior to the scheduling of any construction or connections to the City's Electrical Distribution System.

1. ADVANCE ENGINEERING FEES
The Applicant must pay all Advance Engineering Fees to start the engineering process which are non-refundable. The Advance Engineering Fees will be credited against the estimated job cost prior to the collection of construction fees. For Service connections that do not require a job estimateapplicable to fixed electric service connection fees, CPAU will not require Advance Engineering Fees.

2. UNDERGROUND SYSTEMS

(A)Service Connection Charges:

Service Connection Charges are required when the City connects any Customer to the City’s electrical Distribution System. A one-time waiver of this fee may be granted for Services connected during the construction of an underground conversion utility district. (1) Residential or Small Commercial - Single Familyservice, single phase, 200 (or less) and 400 amp services that do not require customer contribution for transformer upgrades or replacement.

These fees apply to a development in which Electric Metering will be on a single-family dwellings, with or without an ADU, and small commercial businesses basis..

Item 10
Attachment B - Rate
Schedule E15_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 7 Packet Pg. 376 of 828

ELECTRIC SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE E-15

CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 0101-01-260
Supersedes Sheet No. E-15-2 dated 01-01-209-01-19 Sheet No.E-15-2 (a) For a 250 volt maximum, 200 amp or less underground service.. ………..$1,0403,940.00
(b) For a 250 volt maximum, 400 amp underground service …..……………… $4,360.00any connection requiring greater capacity the fee shall be CPAU’s estimate of the installation cost or $1040, whichever is greater. (c) For a 250 volt maximum, 200 amp max service from a rear easement..............................................................................................$2,330 (d)(c) For any rear easement connection requiring greater capacity or system upgrades, the fee shall be CPAU’s estimate of the installation cost or $2330, whichever is greater.
(2) Commercial/Industrial
These fees apply to commercial, industrial, and multi-family residential services. (a) For a 250 volt maximum, 200 amp or less service ...........................$1,420 (b) For any connection requiring greater capacity, the fee shall be CPAU’s estimate of the installation costs or $1420, whichever is greater. (B) On-site Distribution System Charges:

Where the customer is financially responsible for CPAU installations or will installof the underground conductors (primary or secondary), switches or transformers in and on facilities provided by the developer within the boundaries of a sub-division or other development, an on-site distribution system fee shall be charged, based on CPAU’s estimate of all applicable installation costs.
(C) Off-Site Distribution System Charges:

Where the customer is financially responsible for CPAU installations or will installof an Electric Distribution system, system extension, or system reinforcement outside the boundaries of a sub-division or other development to be served, an off-site distribution system fee shall apply, based on CPAU’s estimate of all applicable installation costs.

3. OVERHEAD SYSTEMS
Connection Charges shall apply for all new single-phase Services or Service upgrades exceeding 2400 amps or less.
(A)Overhead Service Connection Replacement Charges:

Item 10
Attachment B - Rate
Schedule E15_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 8 Packet Pg. 377 of 828

ELECTRIC SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE E-15

CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 0101-01-260
Supersedes Sheet No. E-15-3 dated 01-01-209-01-19 Sheet No.E-15-3 (1) Residential or Commercial – Single Familyservice, single phase, for 200 amps (or less) and 400 amps services that do not require customer contribution to transformer upgrades or replacement.

These fees apply to single-family dwellings, with or without ADU, or small commercial businesses. development in which Electric Metering will be on a single-family service basis.
(a) For a 250 volt maximum, 200 amp or less, 3 and 4 wire services, single phase overhead service of
(a) 80 feet in length maximum service…………………………………………s
$1,0402,910.00
(b) For a 250 volt maximum, 4200 amp or less, 3 and 4 wire single phase overhead services,
(c) 80 feet in length maximum services, mid-span connection …………………………………………………………….$2,3703,540.00
(b)
(d)(c) For all other connections, the fee shall be CPAU’s estimate of the installation cost or $1040, whichever is greater.
(a) For a 250 volt maximum, 200 amp or less, 3 and 4 wire services, 100 feet in length maximum service ..............................................$1,440 (b) For all others the fee shall be CPAU’s estimate of the installation cost or $1440, whichever is greater.
(2) Charges for replacement or upgraded Overhead Services not described above, shall be based on CPAU’s estimate of applicable costs.

4. TEMPORARY SERVICE
(A) Overhead Temporary Service Charges:
(1) For a 250 volt, 200 amp or less, 3 wire service, within 50 feet if a suitable secondary system ……………………………………………..
………………………………………………………$1,1901,040.00
(2) Fees for a Temporary Service of greater length and capacity or voltage shall be based on CPAU’s estimate of all applicable installation and removal costs, or $1,040.001,190, whichever is greater.

Item 10
Attachment B - Rate
Schedule E15_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 9 Packet Pg. 378 of 828

ELECTRIC SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE E-15

CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 0101-01-260
Supersedes Sheet No. E-15-4 dated 01-01-209-01-19 Sheet No.E-15-4 (B) Underground Temporary Service Charges:
(1) For a 250 volt, 200 amp or less, 3-wire maximum service, within 100 feet of suitable secondary system and service box. Customer is responsible for all substructure.
…………………………………………………..................................................... .......................................$1,1901,060.00
(2) If a suitable secondary system and/or service box is not available at the property, the Customer will be responsible for all cost necessary to extend or rearrange the system to allow for the temporary electric service.
(3) Fees for a Temporary Service of greater length and capacity or Voltage shall be based on CPAU’s estimate of the installation and removal costs, or $11901,060.00, whichever is greater.

5. GENERATOR INTERCONNECTION
CPAU shall charge a fee for evaluation of Generator (Photo Voltaic (PV), Energy Storage System (ESS)) Interconnection Applications performed pursuant to Rule and Regulation 27. (A) Advance Engineering Fees:
(1) Net Energy Metering p or pProjects with a size less than or equal to 10kW in capacity……………………………………………………………..……..$520.0
0 (1) Net Energy Metering projects or projects with a size less than or equal to 10 kW taking Service under the Net Energy Metering Successor Program................$0 (2) All Projects which are greater than 10 kW and less than 100 kW in capacity ...............................................................................................……...$8401,140.00 (3) All Projects which are greater than or equal to 100 kW and less than 500 kW in capacity ........................................................................................$5,5507,560.00 (4) All Projects which are 500 kW or greater in capacity .............$10,70014,500.00 (B) Supplemental and Detailed Studies:

Item 10
Attachment B - Rate
Schedule E15_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 10 Packet Pg. 379 of 828

ELECTRIC SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE E-15

CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 0101-01-260
Supersedes Sheet No. E-15-5 dated 01-01-209-01-19 Sheet No.E-15-5 Net Energy Metering projects or projects with a size less than or equal to 10 kW taking Service under the Net Energy Metering Successor Program)$0(1) Supplemental and Detailed Study fees for all Net Energy Metering Projects requiring additional study per Rule and Regulation 27 not covered under section 4(B)(1) shall be based on CPAU’s estimate of applicable costs.
(C) Interconnection Review Charges:

Net Energy Metering projects or projects taking Service under the Net Energy Metering Successor Program) .........................................................................$0 (1) All projects less than or equal to 10 kW not under section 4(C)(1)…. ..$152520.00 (2) Interconnection fees for all Projects not covered under section 4(C)(1) or 4(C)(2) will be based on CPAU’s estimate of applicable costs.

6. PALO ALTO CLEAN LOCAL ENERGY ACCESSIBLE NOW PROGRAM
Meter maintenance and administrative service Charge for Generators participating in the Palo Alto Clean Local Energy Accessible Now (CLEAN) Program .................$34.73207.00 DG. CREDITS:

For single family or multi-family Service Connections only, if the installation of Electric Vehicle Supply Equipment will require a capacity upgrade of Electric Distribution System Equipment, a connection fee credit may be available under the City’s Low Carbon Fuel Standard (“LCFS”) Program. The credit shall be equal to the estimated cost of the upgrade of electric distribution system equipment, and may not exceed $3,000 per connection. When Service Connection is triggered by EVSE installation, the connection fee shall be the greater of
a) the estimate of the installation costs minus the LCFS credit, or b) the minimum fee shown in section C.2(A)(1) (for single family Service Connections) or C.2(A)(2) (for multi-family Service Connections). The availability of the credit is subject to LCFS Program rules and funding availability.

Rebates or credits may be available to defray electric service connection chargers, if the service upgrade is a result of higher electrical loads caused by electric vehicle charging. For additional information visit: https://www.paloalto.gov/Departments/Utilities or call 650-329-2241

Item 10
Attachment B - Rate
Schedule E15_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 11 Packet Pg. 380 of 828

ELECTRIC SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE E-15

CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 0101-01-260
Supersedes Sheet No. E-15-6 dated 01-01-209-01-19 Sheet No.E-15-6 EH. NOTES:

1. These Charges apply to all vacant land except where the Charges are recorded as previously paid.

2. CPAU can generally provide service availability from 30 to 45 days after all Charges are paid except when long lead-time equipment or materials are required. Consult the City for estimated lead-times.

3. All fees and minimum charges are subject to DGS California Construction Cost Index (CCCI) adjustments, to be applied annually effective on July 1.

3.4. CPAU is not responsible for delays in Service connection caused by conditions beyond its control, including, but not limited to, delays in the arrival of equipment such as transformers, switches and cable.
{End}
Item 10
Attachment B - Rate
Schedule E15_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 12 Packet Pg. 381 of 828

GAS SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE G-5
Sheet No. G-5-1
Effective 09-01-201901-01-2026
Supersedes Sheet No.G-5-1
dated 05-01-201509-01-2019

CITY OF PALO ALTO UTILITIES
Issued by the City Council
A. TERRITORY:

This Rate Schedule applies everywhere the City of Palo Alto provides Gas Service.

B. CHARGES:

Customer must pay plan review and connection fees in full prior to scheduling any Utility construction work or inspections. CPAU will mail send invoices to the responsible party listed on the Service application. All invoices are valid for 90 days from date of issuance. Once CPAU receives full payment, determines that all applicable Service requirements are met, and the Utilities Inspector determines that the project is ready for utility installation, CPAU Water, -Gas, andWastewater Utilities Operations (WGW Operations) staff will schedule the project for construction.

Depending on material availability and scheduling constraints, Utility Services are generally installed 60 to 90 days later. While CPAU staff makes best efforts to install Services as planned, construction delays may occur as a result of unforeseen conditions. Contact WGW Operations for scheduling lead-time.

Regular CPAU work hours are 8 AM to 5 PM, Monday through Friday, excluding legal City holidays. Any work the City deems necessary to be performed during non-regular work hours shall be charged at the overtime rate per Utility Rate Schedule Rate C-1. Conditions in which work may need to be performed during non-regular work hours may include, but are not limited to, performing work on arterial streets, in business districts, in front of major commercial establishments, and near schools.

1. COMMERCIAL PLAN REVIEW:

New commercial building or remodeling permit valuation greater than $200,000 ...........................................................................................................................................$2,557.003 ,536.00
New subdivision residential unit
.......................................................................................................................................$379.00520.0 0/unit
System extension of 2-inch polyethylene (PE) Gas main
.............................................................................................................................................$13.0020. 00/ft

2. RESIDENTIAL PLAN REVIEW:

New single-family residential (SFR) building or SFR remodeling permit valuation greater than $100,000
Item 10
Attachment C - Rate
Schedule G5_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 13 Packet Pg. 382 of 828

GAS SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE G-5
Sheet No. G-5-2
Effective 09-01-201901-01-2026
Supersedes Sheet No.G-5-2
dated 05-01-201509-01-2019

CITY OF PALO ALTO UTILITIES
Issued by the City Council
..............................................................................................................................................$924.001 ,270.00

3. DISTRIBUTION SYSTEM EXTENSIONDESIGN:

Charge per linear footGas system design .........................................................................$205.00 /ftUtility Estimate

4. DISTRIBUTION SYSTEM EXTENSION:

Charge per linear foot .......................................................................................................$350.00/ft

4.5. CONNECTION FOR SERVICE INSTALLED ON EXISTING MAIN:

Service connection Charges include up to 40 feet of Service Line installation inside the property line. Service Lines will be installed along the shortest most practical route, as determined by the Utilities Department (perpendicular from the Gas main in the adjoining street, alley, lane road, or easement to the nearest suitable Meter location at the building or structure).

Size
1-inch directionally bored connection
........................................................................................................................................$5,892.008 ,636.00
2-inch directionally bored connection
........................................................................................................................................$6,999.001 3,439.00
Excess length Charge for directionally bored connection ..........................................................................................................................................$52.0069.0 0 /ft*
1- or 2-inch trenched connection
.......................................................................................................................................$7,126.008 ,500.00
2-inch main installation in contractor-provided trench.......................................................$68.00245 /ft
Connections above 2-inches .....................................................................................Utility Estimate 1- or 2-inch excess flow valve (EFV) installation on PE service .....................................................................................................................................$2,740.006 ,713.00
*Excess Length Charge: An additional Charge ($52.0069.00 /foot) will apply to an extension Item 10
Attachment C - Rate
Schedule G5_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 14 Packet Pg. 383 of 828

GAS SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE G-5
Sheet No. G-5-3
Effective 09-01-201901-01-2026
Supersedes Sheet No.G-5-3
dated 05-01-201509-01-2019

CITY OF PALO ALTO UTILITIES
Issued by the City Council
greater than 40 feet from the property line closest to the street, to the Gas Meter location, measured along a line perpendicular to the street property line.

Replacement of Service connections made necessary because of ordinary wear and deterioration will be made without Charge. However, if the need for replacement arises due to meeting an increase in load or relocation of a non- polyethylene (PE) pipe Service, the installation of the Service will be charged as a new Service.

5. METERS:
250 Cubic Foot Per Hour (CFH) House Meter
............................................................................................................................................$1,012.001 ,097.00
250 CFH Curb Meter
............................................................................................................................................$2,124.002 ,601.00
400 CFH House Meter
............................................................................................................................................$1,191.001 ,457.00
400 CFH Curb Meter
............................................................................................................................................$2,331.002 ,782.00
630 CFH House Meter
............................................................................................................................................$1,602.001 ,969.00
630 CFH Curb Meter
............................................................................................................................................$2,657.002 ,796.00
800 CFH Diaphragm – Commercial House Meter
............................................................................................................................................$1,772.002 ,782.00
1000 CFH Diaphragm - Commercial House Meter
............................................................................................................................................$2,213.003 ,217.00
1500 CFH Rotary-Commercial House Meter
............................................................................................................................................$2,894.003 ,202.00
2000 CFH Rotary-Commercial
............................................................................................................................................$3,924.004 ,165.00
Item 10
Attachment C - Rate
Schedule G5_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 15 Packet Pg. 384 of 828

GAS SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE G-5
Sheet No. G-5-3
Effective 09-01-201901-01-2026
Supersedes Sheet No.G-5-3
dated 05-01-201509-01-2019

CITY OF PALO ALTO UTILITIES
Issued by the City Council
Item 10
Attachment C - Rate
Schedule G5_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 16 Packet Pg. 385 of 828

GAS SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE G-5
Sheet No. G-5-4
Effective 09-01-201901-01-2026
Supersedes Sheet No.G-5-4
dated 05-01-201509-01-2019

CITY OF PALO ALTO UTILITIES
Issued by the City Council
3000 CFH Rotary-Commercial
...........................................................................................................................................$3,966.004 ,278.00
5000 CFH Rotary-Commercial
...........................................................................................................................................$4,469.004 ,827.00
7000 CFH Rotary-Commercial
...........................................................................................................................................$5,174.005 ,594.00
11000 CFH Rotary-Commercial
.........................................................................................................................................$12,639.001 5,898.00
16000 CFH Rotary-Commercial
.........................................................................................................................................$13,980.001 8,314.00
23000 CFH Rotary-Commercial
.........................................................................................................................................$16,628.00 Utility Estimate
Electronic Volume Corrector System ................................................................................Utility Estimate$5,808.00
Automatic Meter Reading (AMR) Encoder Receiver Transmitter – Diaphragm Meter ..............................................................................................................................................$205.002

32.00 AMR Encoder Receiver Transmitter – Rotary Meter
..............................................................................................................................................$269.003

24.00 Vent line for Gas Regulator
..............................................................................................................................................$385.004

54.00 2-inch bollard (to protect Gas Meter) installation fee ...........................................................................................................................................$394.005

25.00 4-inch bollard (to protect Gas Meter) installation fee ..............................................................................................................................................$564.008

23.00 Other Meter sizes......................................................................................................Utility Estimate

6. ADDITIONAL METERS ON CONNECTION:

These Charges apply to Meters up to 630 CFH. Charges for Meters above 630 CFH will be Item 10
Attachment C - Rate
Schedule G5_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 17 Packet Pg. 386 of 828

GAS SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE G-5
Sheet No. G-5-5
Effective 09-01-201901-01-2026
Supersedes Sheet No.G-5-5
dated 05-01-201509-01-2019

CITY OF PALO ALTO UTILITIES
Issued by the City Council
based on the Utilities Department’s estimate.

Per Meter
With new connection
..............................................................................................................................................$578.006

48.00 On existing Metered connection
...........................................................................................................................................$1,412.001 ,585.00

7. SERVICE RELOCATION:

Service riser relocation
...........................................................................................................................................$1,920.002 ,791.00
Service riser relocations will only be performed on 1-inch and larger polyethylene (PE) pipe Service Lines that have been approved by Utilities Department. All Service Lines made of nonPE materials must be replaced from the main to the Meter at the Charges listed in Section B(64) of this Rate Schedule.

Curb Meter- Riser relocation on existing 1-inch PE pipe ............................................................................................................................................$1,026.001 ,337.00
Curb Meter- New Service from main to house
............................................................................................................................................$2,946.003 ,887.00

8. RELOCATION OF FACILITIES:

Approved relocation of Service Lines and other facilities will be done at the cost of the Applicant. Payment of estimated costs is required before relocation work begins.

9. TAPPING THE GAS MAIN FOR CONTRACTOR-INSTALLED SERVICES:

Tap Gas main for 1- to 2-inch Service
...........................................................................................................................................$1,799.002 ,290.00
Tap Gas main for 4- to 6-inch Service
Item 10
Attachment C - Rate
Schedule G5_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 18 Packet Pg. 387 of 828

GAS SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE G-5
Sheet No. G-5-6
Effective 09-01-201901-01-2026
Supersedes Sheet No.G-5-6
dated 05-01-201509-01-2019

CITY OF PALO ALTO UTILITIES
Issued by the City Council
...........................................................................................................................................$2,505.002 ,864.00

1. ABANDONMENT OF GAS SERVICES:
1-inch to 2-inch Gas service abandonment ………………………………………………… $6,092

1.2.WORK PERFORMED BY OUTSIDE CONTRACTORS:

Engineering and inspection service Charges per Utility Rate Schedule C-1 will apply to utility work performed by outside contractors, which may be done only with the prior written approval of the Utilities Department.

C. NON-STANDARD CONDITIONS:

1. Any condition which, in the opinion of the Engineering Manager, Water-Gas-Wastewater, will result in a cost higher than the Charges set forth in Section B will be classified as non-standard.

The Charge for a non-standard installation will be based on the Engineering Manager's estimate of the total costs of all materials, labor, and other costs required to complete the installation.

2. In the event Gas Service to a Premise is requested and insufficient capacity exists to provide such Service, the Applicant shall bear the total cost for designing and enlarging the Distribution System to accommodate serving the Applicant. The Engineering Manager, Water-GasWastewater, may require the Applicant to make arrangements for the design and construction of said expansion in accordance with applicable CPAU Rules and Regulations, standards and specifications. Alternatively, CPAU may elect for City staff or contractors to design and install such facilities at the Applicant's expense. Credit to the Applicant will be provided for any over sizing or extra facilities installed to meet Service demands above the specific capacity needs of the Applicant.

D. SPECIAL NOTES:

1. All fees and minimum charges are subject to DGS California Construction Cost Index (CCCI) adjustments, to be applied annually effective on July 1. {End}
Item 10
Attachment C - Rate
Schedule G5_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 19 Packet Pg. 388 of 828

WATER SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE W-5
Sheet No. W-5-1
Effective 09-01-201901-01-2026
Supersedes Sheet No. W-5-1
dated 09-01-201905-01-2015

CITY OF PALO ALTO UTILITIES
Issued by the City Council
A. TERRITORY:

This Rate Schedule applies anywhere the City of Palo Alto provides Water Service.

B. CHARGES:

Customer must pay plan review and connection fees in full prior to scheduling any Utility construction work or inspections. The invoice will be mailed sent to the responsible party listed on the Service application. All Invoices are valid for 90 days from date of issuance. Once CPAU receives full payment, determines that all applicable Service requirements are met, and the Utilities Inspector determines that the project is ready for utility installation, CPAU Water, Gas, and Wastewater Utilities Operations (WGW Operations) staff will schedule the project for construction. Depending on material availability and scheduling constraints, Utility Services will be installed between 60 and 90 days.

While CPAU staff makes best efforts to install Services as planned, construction delays may occur as a result of unforeseen conditions. Contact WGW Operations for scheduling lead-time.

Regular CPAU work hours are 8 AM to 5 PM, Monday through Friday, excluding legal City holidays.

Any work the City deems necessary to be performed during non-regular work hours shall be charged at the overtime rate per Utility Rate Schedule Rate C-1. These conditions include but are not limited to performing work on arterial streets, in business districts, in front of major commercial establishments, and near schools.

1. PLAN REVIEW:

New single family residence or residential remodel ………………………………………… $635.00
New commercial building or remodeling permit valuation greater than $200,000 ...........… $3,369.004,653.00
New subdivision residential unit
……………………………………………………...$378.00526.00/unit
System extension of 8-inch high-density polyethylene (HDPE) Water main .............................................................................................................................................$13.0019. 00/ft

2. DESIGN:

Water System Design ………………………………………………………………Utility Estimate

2.3.DISTRIBUTION SYSTEM EXTENSION:

City standard 8-inch main, Charge per linear foot
..............................................................................................................................................$252.003

83.00 Item 10
Attachment D - Rate
Schedule W5_effective_2065-01-
01_redline
Item 10: Staff Report Pg. 20 Packet Pg. 389 of 828

WATER SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE W-5
Sheet No. W-5-2
Effective 09-01-201901-01-2026
Supersedes Sheet No. W-5-2
dated 09-01-201905-01-2015

CITY OF PALO ALTO UTILITIES
Issued by the City Council

3. SERVICE CONNECTIONS:

Water Service: Domestic, Irrigation, and Fire
Size Amount
1-inch copper connection ………………………………………………………………$10,773.00 2-inch copper connection ………………………………………………………………$11,965.00 2-inch connection
............................................................................................................................................$7,671.001 2,236.00
4-inch connection
............................................................................................................................................$9,932.001 5,030.00
6-inch connection
..........................................................................................................................................$11,274.001 7,.920.00
8-inch connection
..........................................................................................................................................$13,170.001 9,482.00
10-inch connection
..........................................................................................................................................$14,669.002 1,826.00
Replacement of Service connection made necessary because of ordinary wear and deterioration will be made without Charge. Replacement due to inadequacy because of additional demand or load will be charged as a new Service connection.

Additional Domestic or Irrigation Services
For Service installations connecting to a pre-existing Service or installations of a new, larger Service.
2-inch connection
............................................................................................................................................$3,523.005 ,626.00
4-inch connection
............................................................................................................................................$4,663.007 ,956.00
Item 10
Attachment D - Rate
Schedule W5_effective_2065-01-
01_redline
Item 10: Staff Report Pg. 21 Packet Pg. 390 of 828

WATER SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE W-5
Sheet No. W-5-3
Effective 09-01-201901-01-2026
Supersedes Sheet No. W-5-3
dated 09-01-201905-01-2015

CITY OF PALO ALTO UTILITIES
Issued by the City Council
Combination Domestic or Irrigation Water Service and Fire Service Combination Water Service connections require CPAU approval. If approved, connection Charges for both the fire Service and the domestic or irrigation Service connection will apply.

Master Water Service
Connections that serve domestic Water Service and fire protection through a detector Meter require CPAU approval. Applicable Charges for master Water Service connections will be based on CPAU’s estimate of the total costs, including materials, labor, metering, and all other costs required for the installation.

4. METERS:
5/8-inch x 3/4-inch Meter
...............................................................................................................................................$795.001 ,193.00
1-inch Meter
........................................................................................................................................$1,002.001 ,318.00
1 ½-inch Meter
............................................................................................................................................$1,593.002 ,509.00
2-inch Meter
........................................................................................................................................$1,945.002 ,726.00
3-inch Meter
…………………………………………………………………………………$4,478.00
4-inch Meter
............................................................................................................................................$6,561.007 ,259.00
6-inch Meter
............................................................................................................................................$9,324.009 ,805.00
Automatic Meter Reading - AMR Encoder Receiver Transmitter ...............................................................................................................................................$108.002

16.00 Item 10
Attachment D - Rate
Schedule W5_effective_2065-01-
01_redline
Item 10: Staff Report Pg. 22 Packet Pg. 391 of 828

WATER SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE W-5
Sheet No. W-5-3
Effective 09-01-201901-01-2026
Supersedes Sheet No. W-5-3
dated 09-01-201905-01-2015

CITY OF PALO ALTO UTILITIES
Issued by the City Council
Item 10
Attachment D - Rate
Schedule W5_effective_2065-01-
01_redline
Item 10: Staff Report Pg. 23 Packet Pg. 392 of 828

WATER SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE W-5
Sheet No. W-5-4
Effective 09-01-201901-01-2026
Supersedes Sheet No. W-5-4
dated 09-01-201905-01-2015

CITY OF PALO ALTO UTILITIES
Issued by the City Council

5. CAPACITY CHARGES:

Capacity Charges apply to new Utility Services and added demand on existing Services.

Domestic:
5/8-inch x 3/4-inch Meter...................................................................................................$3,750.00 1-inch Meter.......................................................................................................................$6,250.00 1 ½-inch Meter.................................................................................................................$18,850.00 2-inch Meter.....................................................................................................................$31,250.00 4-inch Meter and larger ........................................................By estimate at $125/fixture unit (FU)* *These charges vary and are based on the total number of fixture units (FU) estimated for the water supply demand. Water supply fixture units are estimated per California Uniform Plumbing Code.

Fire Service Capacity Charges:
2-inch.....................................................................................................................................$750.00 4-inch..................................................................................................................................$8,425.00 6-inch................................................................................................................................$18,250.00 8-inch................................................................................................................................$30,950.00 10-inch..............................................................................................................................$48,110.00 If a Customer is upgrading the capacity of an existing Service, then the capacity Charge will be the difference between the new Service size and the existing Service size.

6. ADDITIONAL METERS:

With new connection, up to 2-inch
...........................................................................................................................................$1,381.001 ,823.00
With existing connection, up to 2-inch …………………………………………………….2,463 2 Meter Manifold on 2” PE or 1” CU service
..............................................................................................................................................$868.001 ,037.00

7. RELOCATION OF FACILITIES:

The costs of CPAU-approved relocation of Services, hydrants, or other facilities will be the responsibility of the Applicant. Payment of estimated cost is required before relocation work begins.

Item 10
Attachment D - Rate
Schedule W5_effective_2065-01-
01_redline
Item 10: Staff Report Pg. 24 Packet Pg. 393 of 828

WATER SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE W-5
Sheet No. W-5-4
Effective 09-01-201901-01-2026
Supersedes Sheet No. W-5-4
dated 09-01-201905-01-2015

CITY OF PALO ALTO UTILITIES
Issued by the City Council
Item 10
Attachment D - Rate
Schedule W5_effective_2065-01-
01_redline
Item 10: Staff Report Pg. 25 Packet Pg. 394 of 828

WATER SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE W-5
Sheet No. W-5-5
Effective 09-01-201901-01-2026
Supersedes Sheet No. W-5-5
dated 09-01-201905-01-2015

CITY OF PALO ALTO UTILITIES
Issued by the City Council

8. FIRE HYDRANT:
(A) Install new hydrant without lateral
...................................................................................................................................$3,542.005 ,135.00
(B) Install new hydrant with lateral
.................................................................................................................................$15,285.002 4,341.00
(C) Relocation behind curb (up to 5 feet)
...................................................................................................................................$8,585.001 3,518.00
Relocations more than 5 feet will require a new lateral and the existing lateral will be disconnected and abandoned at the main.

9. TAPPING THE WATER MAIN FOR CONTRACTOR-INSTALLED SERVICES:
(A) Tap Water main for 2-inch Service
...................................................................................................................................$1,929.002 ,435.00
(B) Tap Water main for 4-inch Service
...................................................................................................................................$2,539.003 ,137.00
(C) Tap Water main for 6-inch Service
...................................................................................................................................$3,852.005 ,170.00
(D) Tap Water main for 8-inch Service
...................................................................................................................................$5,244.006 ,959.00

10. ABANDONMENT:
(A) Small Service 2-inch and less
...................................................................................................................................$3,341.006 ,593.00
(B) Large Service more than 2-inch
...................................................................................................................................$4,439.008 ,991.00

11. WORK PERFORMED BY OUTSIDE CONTRACTORS:

Engineering and inspection service Charges per Utility Rate Schedule C-1 will apply to utility work performed by outside contractors, which may be done only with the prior written approval Item 10
Attachment D - Rate
Schedule W5_effective_2065-01-
01_redline
Item 10: Staff Report Pg. 26 Packet Pg. 395 of 828

WATER SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE W-5
Sheet No. W-5-6
Effective 09-01-201901-01-2026
Supersedes Sheet No. W-5-6
dated 09-01-201905-01-2015

CITY OF PALO ALTO UTILITIES
Issued by the City Council
of the Utilities Department.
(A) Engineering and inspection for new 2-inch Service
...................................................................................................................................$1,923.002 ,631.00
(B) Engineering and inspection for new 2-inch Service connected to larger Service ...................................................................................................................................$1,282.001 ,754.00
(C) Engineering and inspection for new 4-inch to 8-inch Service ...................................................................................................................................$2,885.003 ,946.00
(D) Engineering and inspection for new hydrant and Service ...................................................................................................................................$2,885.003 ,946.00
(E) Engineering and inspection for abandonment of 2-inch and smaller Service ......................................................................................................................................$962.001 ,315.00
(F) Engineering and inspection for abandonment of 3-inch and larger Service ...................................................................................................................................$1,282.001 ,754.00
(G) Engineering and inspection for new 8-inch main (per linear foot) ........................................................................................................................................$32.004

4.00 C. NON-STANDARD CONDITIONS:

1. Any condition which, in the opinion of the Engineering Manager, Water-Gas-Wastewater, will result in a cost higher than the Charges set forth in Section B will be classified as non-standard.

The Charge for a non-standard installation will be based on the Engineering Manager’s estimate of the total costs of all materials, labor, and other costs required to complete the installation.

2. If CPAU determines that insufficient capacity exists to provide Water Service to an Applicant, Applicant will be responsible for the CPAU’s costs to complete a hydraulic system capacity study to determine whether Distribution System upgrades will be required to serve the Applicant, as well the costs of completing the upgrades deemed necessary by CPAU.

D. SPECIAL NOTES:

1. All fees and minimum charges are subject to DGS California Construction Cost Index (CCCI) adjustments, to be applied annually effective on July 1. {End}
Item 10
Attachment D - Rate
Schedule W5_effective_2065-01-
01_redline
Item 10: Staff Report Pg. 27 Packet Pg. 396 of 828

WASTEWATER SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE S-5
Sheet No. S-5-1
Effective 09-01-2019 01-01-2026
Supersedes Sheet No. S-5-1 dated
05-01-201509-01-2019

CITY OF PALO ALTO UTILITIES
Issued by the City Council
A. TERRITORY:

This Rate Schedule applies anywhere the City of Palo Alto provides Wastewater Service.

B. CHARGES:

Customer must pay plan review and connection fees in full prior to scheduling any Utility construction work or inspections. CPAU will mail send invoices to the responsible party listed on the Service application. All Invoices are valid for 90 days from date of issuance. Once CPAU receives full payment, determines that all applicable Service requirements are met, and the Utilities Inspector determines that the project is ready for utility installation. CPAU Water, Gas, and Wastewater Utilities Operations (WGW Operations) staff will schedule the project for construction. Depending on material availability and scheduling constraints, Utility Services are generally installed between 60 and 90 days later. While CPAU staff makes best efforts to install Services as planned, construction delays may occur as a result of unforeseen conditions. Contact WGW Operations for scheduling leadtime.

Regular CPAU work hours are 8 AM to 5 PM, Monday through Friday, excluding legal City holidays.

Any work the City deems necessary to be performed during non-regular work hours shall be charged at the overtime rate per Utility Rate Schedule Rate C-1. Conditions in which work may need to be performed during non-regular work hours may include, but are not limited to, performing work on arterial streets, in business districts, in front of major commercial establishments, and near schools.

1. PLAN REVIEW:

New single family residential building or remodel ………………………………………... $635.00
New commercial building or remodeling permit valuation greater than $200,000 .........................................................................................................................................$2,547.003 ,520.00
New subdivision residential unit
....................................................................................................................................$172.00232.0 0/unit
System extension 8-inch HDPE Wastewater main
..........................................................................................................................................$24.0034. 00/ft

2. DESIGN:

Wastewater system design fee …………………………………………………… Utility Estimate Item 10
Attachment E - Rate
Schedule S5_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 28 Packet Pg. 397 of 828

WASTEWATER SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE S-5
Sheet No. S-5-2
Effective 09-01-2019 01-01-2026
Supersedes Sheet No. S-5-2 dated
05-01-201509-01-2019

CITY OF PALO ALTO UTILITIES
Issued by the City Council

2. COLLECTION SYSTEM EXTENSIONS:

City standard 8-inch main, Charge per linear foot
........................................................................................................................................$248.00479 .00/ft

3. CONNECTIONS:
4-inch connection, depth at 6 feet and below
.........................................................................................................................................$8,559.001 5,615.00
6-inch connection, depth at 6 feet and below
.........................................................................................................................................$9,846.001 7,478.00
4-inch lateral, depth between 6 feet and 10 feet
.......................................................................................................................................$11,456.002 1,858.00
6-inch lateral, depth between 6 feet and 10 feet
......................................................................................................................................$12,186.002 2,938.00
Rehabilitation of existing 4” to 6” lateral by pipe bursting ........................................................................................................................................$5,861.009 ,694.00
Connections of sewer laterals over 25 feet in length will be charged for the additional footage at a rate of $106206/linear foot for 4-inch connections and $110213/linear foot for 6-inch connections.

Special arrangements must be made for connections larger than 6-inch. CPAU will estimate the cost which will serve as the basis for a Customer deposit. Upon receipt of this deposit CPAU will install the connection and the Customer will be responsible for the actual costs that exceed the deposit amount.

4. REPLACEMENT OR RELOCATION OF FACILITIES:

Replacement of Lateral connections made necessary because of ordinary wear and deterioration will be made without Charge. Replacement due to inadequacy because of increased demand or load, relocation due to location will be charged as a new connection.

Item 10
Attachment E - Rate
Schedule S5_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 29 Packet Pg. 398 of 828

WASTEWATER SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE S-5
Sheet No. S-5-3
Effective 09-01-2019 01-01-2026
Supersedes Sheet No. S-5-3 dated
05-01-201509-01-2019

CITY OF PALO ALTO UTILITIES
Issued by the City Council
Costs associated with CPAU-approved relocation of lateral, and other facilities are the responsibility of the Applicant. Payment of estimated costs is required before relocation work begins.

5. CAPACITY CHARGES:
4-inch connection with 5/8-inch Water Meter (WM) .....................................................$5,250.00 4-inch connection with 1-inch WM ..............................................................................$10,500.00 4- or 6-inch connection with 1-1/2-inch WM ...............................................................$31,668.00 6-inch connection with 2-inch WM ..............................................................................$52,500.00 6-inch and larger connection with 4-inch or larger WM.........................By estimate at $210/FU* * FU = fixture unit (1 FU = 15 gallons per day).

Capacity upgrades to an existing Lateral will be calculated as the difference between the new Lateral size and the existing Lateral size.

6. INSTALL AND CORE DRILL MANHOLE:
(A) Depth, 6 feet or less
..............................................................................................................................$12,952.001 8,404.00
(B) Depth, greater than 6 feet
..............................................................................................................................$16,346.002 4,812.00
(C) Core Drill and Connection Tap to Manhole (Shallow) ……………………………... $5,488.00
(D) Core Drill and Connection Tap to Manhole (Deep) ………………………………… $6,435.00

7. ABANDONMENT AND DEMOLITION:
(A) Sewer Lateral
................................................................................................................................$3,261.005 ,142.00

8. INSTALL SEWER CLEANOUT
........................................................................................................................................$2,523.004 ,240.00
Item 10
Attachment E - Rate
Schedule S5_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 30 Packet Pg. 399 of 828

WASTEWATER SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE S-5
Sheet No. S-5-4
Effective 09-01-2019 01-01-2026
Supersedes Sheet No. S-5-4 dated
05-01-201509-01-2019

CITY OF PALO ALTO UTILITIES
Issued by the City Council

9. WORK PERFORMED BY OUTSIDE CONTRACTORS:

Engineering and inspection service Charges per Utility Rate Schedule C-1 will apply to utility work performed by outside contractors, which may be done only with the prior written approval of the Utilities Department.
(A) Engineering and inspection for new lateral
................................................................................................................................$2,564.003 ,508.00
(B) Engineering and inspection for new main (per lineal foot) .....................................................................................................................................$40.005

5.00 (C) Engineering and inspection for new manhole
................................................................................................................................$3,205.004 ,385.00
(D) Engineering and inspection for lateral abandonment
................................................................................................................................$1,603.002 ,192.00
C. NON-STANDARD CONDITIONS

1. Any condition which, in the opinion of the Engineering Manager, Water-Gas-Wastewater, will result in a cost higher than the Charges set forth in Section B will be classified as nonstandard. The Charge for a non-standard installation will be based on the Engineering Manager’s estimate of the total costs of all materials, labor, and other costs required to complete the installation.

2. In the event Wastewater Service to a Premise is requested and insufficient capacity exists to provide such Service, the Applicant shall bear the total cost for flow monitoring the existing main to determine remaining capacity, design of new sewer main and construction cost for enlarging the collection system to accommodate serving the Applicant. The Engineering Manager, Water-Gas-Wastewater may require the Applicant to make arrangements for the design and construction of said expansion in accordance with applicable CPAU Rules and Regulations, standards and specifications. Alternatively, CPAU may elect for City staff or contractors to design and install such facilities at the Applicant’s expense.

3. PUMPING PLANTS:

If the development requires a pumping facility to drain into the City’s Wastewater collection system, the developer is responsible for the cost of construction of the pumping plant and the ongoing plant operation and maintenance costs.

Item 10
Attachment E - Rate
Schedule S5_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 31 Packet Pg. 400 of 828

WASTEWATER SERVICE CONNECTION CHARGES
UTILITY RATE SCHEDULE S-5
Sheet No. S-5-5
Effective 09-01-2019 01-01-2026
Supersedes Sheet No. S-5-5 dated
05-01-201509-01-2019

CITY OF PALO ALTO UTILITIES
Issued by the City Council
A. SPECIAL NOTES:

1. All fees and minimum charges are subject to DGS California Construction Cost Index (CCCI) adjustments, to be applied annually effective on July 1. {End}
Item 10
Attachment E - Rate
Schedule S5_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 32 Packet Pg. 401 of 828

UTILITY MISCELLANEOUS CHARGES
UTILITY RATE SCHEDULE C-1

CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 04/03/2301/01/26
Supersedes Sheet No.C-1-1 dated 09/1/1904/03/23
Sheet No.C-1-1
Charges under this Rate Schedule may be either mailed to the responsible party in a form of invoice or added to the regular monthly Utilities bill of the Customer receiving the Service, and non-payment may result in termination of Service.

Charges During Charges After
Regular Hours1 Regular Hours
A. SERVICE CALLS AND OTHER SERVICE WORK:

1. Setting Electric Meter2 No Charge
$204.00263.00

2. Disconnection of Service
for non-payment of Utilities Charges $152.00207.00
Not applicable

3. Restoration of Service following
disconnection for non-payment of Utilities Charges
$152.00 $207.00
$204.00 263.00

4. Restoration of Electric Service at power pole following disconnection for non-payment of Utilities Charges
$390304.00 $526 408.00
B. LABOR, ENGINEERING AND INSPECTION RATES PER HOUR PER PERSON:

Service provided during regular work hours

1. $152.00 $207.00
Not applicable

2. Service provided on overtime basis where the
1 Regular hours are 8am to 5pm, Monday through Friday, excluding legal holidays. 2 For Water Meters see Utility Rate Schedule W-5, for Gas Meters see Utility Rate Schedule G-5.

Item 10
Attachment F - Rate
Schedule C1_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 33 Packet Pg. 402 of 828

UTILITY MISCELLANEOUS CHARGES
UTILITY RATE SCHEDULE C-1

CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 04/03/2301/01/26
Supersedes Sheet No.C-1-1 dated 09/1/1904/03/23
Sheet No.C-1-1
overtime is scheduled at the City's convenience.

Not applicable $178.00243.00

1. Service provided on overtime basis where the
overtime is scheduled at the Customer's convenience.

Not applicable
$$204.00279.00
C. EQUIPMENT CHARGES
See Caltrans Equipment Rental Rates and Labor Surcharge at https://dot.ca.gove/programs/construction/equipment-rental-rates-and-laborsurcharges D. RETURNED PAYMENTS:

See City of Palo Alto Municipal Fee Schedule.

DE. LATE PAYMENTS:

Two percent (2%) of unpaid balance of Utilities Charges EF. DEPOSITS:

A. Customer deposit for Meter accuracy test $0-300.00 Not applicable
GF. AMI OPT-OUT FEES:

1. Set Up Charge $100.00 Not applicable

2. Monthly $25.00 Not applicable
H. CROSS-CONNECTION CONTROL NON-COMPLIANCE FEES Charge Per Unit Delinquency Backflow Prevention Assembly Non-Compliance Administrative & Processing Fee
$57.00
Item 10
Attachment F - Rate
Schedule C1_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 34 Packet Pg. 403 of 828

UTILITY MISCELLANEOUS CHARGES
UTILITY RATE SCHEDULE C-1

CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 04/03/2301/01/26
Supersedes Sheet No.C-1-1 dated 09/1/1904/03/23
Sheet No.C-1-1
Test/certify 1/2”- 16" Reduced Pressure Principle Assemblies (RPPA); Double Check Valve Assemblies (DCVA);
and Pressure Vacuum Breaker Assemblies (PVB)
$310.00
Test/certify 2"- 16” Fire Service Reduced Pressure Principle Assemblies (RPDA); Fire Service
Double Check Detector Assemblies (DCDA)
$517.50
Item 10
Attachment F - Rate
Schedule C1_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 35 Packet Pg. 404 of 828

UTILITY MISCELLANEOUS CHARGES
UTILITY RATE SCHEDULE C-1

CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 04/03/2301/01/26
Supersedes Sheet No.C-1-1 dated 09/1/1904/03/23
Sheet No.C-1-1
Item 10
Attachment F - Rate
Schedule C1_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 36 Packet Pg. 405 of 828

UTILITY MISCELLANEOUS CHARGES
UTILITY RATE SCHEDULE C-1

CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 04/03/2301/01/26
Supersedes Sheet No.C-1-1 dated 09/1/1904/03/23
Sheet No.C-1-1
I. SPECIAL NOTES:

1. All fees and minimum charges are subject to California Construction Cost Index (CCCI) adjustments, to be applied annually on July 1.
{End}
Item 10
Attachment F - Rate
Schedule C1_effective_2026-01-
01_redline
Item 10: Staff Report Pg. 37 Packet Pg. 406 of 828
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Public Works
Meeting Date: December 1, 2025
Report #:2511-5409
TITLE
Approval of Amendment No. 2 to Contract C09124501A with GreenWaste of Palo Alto to Extend the Term for an Additional Four Years Through June 30, 2030, for an Estimated Average Annual Compensation of $24,840,211, including an Estimated $1,400,589 in Additional Expenses; Approval of Replacement of Aging Collection Vehicles for an Estimated $5,900,000 in Additional Expenses; Approval of a Budget Amendment in the Refuse Fund; and Approval of Amendment No. 1 to the Revocable Non-Exclusive License For Use of a Portion of the Former Los Altos Treatment Plant Located at 1237 San Antonio Road by GreenWaste of Palo Alto Through June 30, 2030; CEQA Status - Not a Project

RECOMMENDATION
The Finance Committee and staff recommend that City Council:

1. Approve Amendment No. 2 to Contract No. C09124501A with GreenWaste of Palo Alto to extend the term for an additional four years to end June 30, 2030, for an estimated average annual compensation of $24,840,211, including an estimated additional cost of $1,400,589 for additional expenses in vehicle repairs and maintenance, and container replacements;

2. Approve and authorize the replacement of aging collection vehicles for an estimated total of $5,900,000;

3. Amend the Fiscal Year 2026 Budget Appropriation for the Refuse Fund (requires a 2/3 majority vote) by:
a. Decreasing the Refuse Fund balance by $2,610,000; and b. Increasing the Collection, Hauling, Disposal appropriation for Refuse Collection by $2,610,000; and

4. Approve Amendment No. 1 to the revocable non-exclusive license for GreenWaste of Palo Alto to continue using a portion of the Former Los Altos Treatment Plant, located at 1237 San Antonio Road, for an additional four years to end June 30, 2030.

Item 11
Item 11 Staff Report
Item 11: Staff Report Pg. 1 Packet Pg. 407 of 828

EXECUTIVE SUMMARY
Staff recommends that the contract with GreenWaste of Palo Alto be amended to extend its term by an additional four years through June 2030. In addition, staff requests that the Finance Committee review and consider the GWPA requests for 1) replacing aging collection vehicles and 2) providing additional compensation for vehicle repairs and incrementally increasing maintenance on the remaining fleet vehicles, and container replacements during the extended term. Extending the contract will ensure continuity of essential waste collection services for the community and enable a long-term strategy to consolidate the currently separate collection and processing contracts. This alignment will also position the City to explore its post-2030 zero waste goals and implement further sustainability enhancements aimed at reducing greenhouse gas emissions.

On November 4, 2025, the Finance Committee reviewed and unanimously recommended that Council adopt the staff recommendations1.

BACKGROUND
GreenWaste of Palo Alto (GWPA) is the City’s exclusive contractor for the collection and processing of recyclable, compostable, deconstruction, and construction and demolition materials, as well as the collection of landfill waste. The processing of landfill materials is handled through a separate contract with GreenWaste Recovery, approved by City Council in May 2021.2
GWPA was awarded the contract as the City’s waste collector in 20093 after a competitive solicitation process, and the contract now has been extended and amended multiple times. The previous waste collector, Waste Management, purchased the local company, PASCO, in 1998 which had provided services to the City for the prior 50+ years. Long-term contracts for waste collection and processing services are very common in the waste industry and are often extended due to key factors that provide benefits and stability for both the service provider and the municipality receiving the services.

For the City, the GWPA contract has locked in an efficient, stable, and consistent high-quality service, innovative processing facilities, predictable pricing, and the ability to expand on services to achieve the City’s zero waste and sustainability goals. This has helped with longterm budgeting and protected the City from volatile market prices, and the cost volatility and risks associated with competitive bidding processes. GWPA benefited and strategizes on how 1 Finance Committee, November 4, 2025; Agenda Item #2 SR# 2508-5141 https://portal.laserfiche.com/Portal/DocView.aspx?id=234337&repo=r-704298fc 2 City Council, May 24, 2021; Agenda Item #7 SR# 11632
https://portal.laserfiche.com/Portal/DocView.aspx?id=111&repo=r-704298fc&searchid=f67bbe6c-6101-4693- 992e-41d7e67b0dea
3 City Council, August 4, 2008 SR # 329:08
https://portal.laserfiche.com/Portal/DocView.aspx?id=45637&repo=r-704298fc&searchid=ce9e88b1-f487-42c4- a940-7e4bb38886cd
Item 11
Item 11 Staff Report
Item 11: Staff Report Pg. 2 Packet Pg. 408 of 828
best to manage the waste collected and processed through its specialized collection vehicles, containers, and the materials processing facilities.

Long-term contracts provide service providers the financial security to make large investments in equipment, and the predictable revenue stream allows them to secure financing and amortize the cost over many years. GWPA has also benefited in helping the City implement ground-breaking services and pilot programs that have helped the City achieve its current diversion rate of 88%.7 The contract was amended and extended in 2019, which extended the contract through June 30, 20268, added new services (including an enhanced Clean Up Day collection and deconstruction services), added new staffing to help the City achieve increased compliance with zero waste requirements, and included vehicle replacements to the GWPA fleet including electric vehicles. The contract was most recently amended on December 12, 20229 to implement domestic recycling of mixed paper and mixed rigid plastics. Another development is that as of February 2024 the GWPA drivers are unionized.

The City Council approved a limited-term site license agreement for the Los Altos Treatment Plant (LATP) in 201610 providing GWPA the use of the site for the storage of containers. In January 2024, the Revocable Non-Exclusive License for the Use of Real Property (License) was approved for GWPA to remain at LATP, located at 1237 San Antonio Road, through June 30, 2026.11

ANALYSIS
GWPA’s past amendments and term extensions have mutually benefited both the City and GWPA. Similarly, this next (and final), term extension leverages the experience and trust for this contract to continue an additional four years from July 1, 2026 to June 30, 2030, with a vetted contractor that has allowed competitive rates in comparison to neighboring jurisdictions, and provided high quality performance and consistent service reliability and responsiveness to the City and the community. The 2019 contract extension8 anticipated the possibility of the City taking action on extending the contract term with GWPA and included the ability for the City to extend the term up to four additional years without altering any of the terms or provisions in the agreement. Staff considered multiple options and alternatives to extending the term, from 7 Zero Waste Progress Report;
https://www.paloalto.gov/Departments/Public-Works/Zero-Waste/About-Us/Progress-Report#section-2 8 Special Meeting, January 22, 2019; Agenda Item #6 SR# 9752 https://portal.laserfiche.com/Portal/DocView.aspx?id=1255&repo=r-704298fc&searchid=8216bcb1-8849-4202- b596-749b4433572c
9 City Council, December 12, 2022; Agenda Item #1 SR# 14834 https://portal.laserfiche.com/Portal/DocView.aspx?id=59016&repo=r-704298fc&searchid=cee672d4-f264-40edbd45-89fa3a3cab48 10 City Council, August 15, 2016; Agenda Item # 6 SR# 7082 https://portal.laserfiche.com/Portal/DocView.aspx?id=51271&repo=r-704298fc&searchid=3f34a385-bc93-4108- b2e4-66a74c29a083
Item 11
Item 11 Staff Report
Item 11: Staff Report Pg. 3 Packet Pg. 409 of 828
considering conducting a formal solicitation process to exploring various lengths of time to extend the contract and ultimately determined its recommendation that the option that most benefits and provides the best contract flexibility to the City is the last option listed in Table 1, which is to extend the GWPA contract for four years and accommodate some contract requests from GWPA that provides the continuity of services to the community while minimizing financial impacts to both the City and GWPA.

Table 1: Summary of Options Considered for the Contract Amendment Options Considered Challenges
Extend contract 2 years and
initiate new solicitation
• Most costly to the City due to procurement process, transition, and less advantages to the City
• Estimated cumulative additional increased costs of 15 to 20% • No economies of scale of combining solid waste contracts • Less time to align with City goals with innovation and improvement to the waste industry from artificial intelligence Extend contract 4 years with
current services (no
compensation changes)
• Financially beneficial to the City since it would minimize expenses
• Increased risk of collection service issues with aging vehicles • Increased risk of operational difficulties vehicle breakdowns, potential unsafe conditions, increased maintenance needs, and environmental violations
Extend agreement 4 years, use
the 10-year industry standard for
vehicle replacements and create
specific parameters to determine
which vehicles should be
replaced by GWPA
(Recommended)
• Process for vehicle replacements is described in the current agreement
• Compromise approach for both City and GWPA
• Increased expenses on vehicle replacement, and container replacements
The last option in Table 1 is staff’s recommendation, which would extend the agreement with GWPA for an additional four years and provide the opportunity for the City to achieve several strategic objectives, including the following:
• Ensure the continuity and reliability of essential services, control expenses to the City, and lessen disruptions to residents and businesses;
• Maintain price stability by continuing a predictable compensation amount; further protects the City from the current market, tariffs, and labor volatility; • Continue to benefit from the local processing facilities with close proximity to Palo Alto as well as the current structure for materials processing expenses. It maintains and continues the processing commitments for recyclable, compostables, and construction and demolition materials at the GreenWaste processing facilities located in San Jose; • Provide staff more time to develop a long-term vision and strategy for solid waste management services beyond 2030 and enable the consolidation of all the solid waste Item 11
Item 11 Staff Report
Item 11: Staff Report Pg. 4 Packet Pg. 410 of 828
collection and processing services into one new future contract. This would combine the services that are currently provided by GWPA and the GreenWaste Recovery contract that handles the processing of landfill materials and will end on June 30, 2030.17 In addition, it will provide staff the opportunity to strategize into the future solicitation process the benefits from artificial intelligence being developed in the solid waste field. • Enable staff to explore post-2030 zero waste goals and determine how best to enhance sustainability efforts to further reduce greenhouse gas emissions.

Staff held multiple discussions with GWPA over numerous months, and continues to work with GWPA with the mutual goal of a contract term extension and continuing existing services while minimizing increased expenses to the City and managing the financial impacts to GWPA operations and services. The recommendations reflect a strategy to reduce the frequency of vehicle replacements and align it with solid waste industry standards of a ten-year replacement schedule instead of using an eight-year replacement schedule. Initial discussions contemplated the eight-year replacement lifespan of approximately 50 vehicles, which would have led to additional expenses to the City above $21 million over the extended term. The current recommendations significantly reduce these costs for the City in the final extended term of the contract.

The initial GWPA contract was for an eight-year term starting in 2009 and included both newly purchased vehicles as well as nine used vehicles obtained from the previous hauler. The replacement of collection vehicles is allowed in the current agreement with GWPA and has been approved in the past by the City both administratively through an approval letter from the Public Works Director as well as through City Council action as was last done through the contract amendment in 2019.

At the end of the GWPA contract term, the City will have the option to either acquire the vehicles from GWPA or to instruct them to sell the vehicles and provide the City with the amount received for the sale. The contract requires that GWPA obtain from the City approval to use any vehicles that exceed eight years of age. Given that the additional four-year term impacts the current fleet vehicle lifespan, and with the industry standard being ten years, staff recommends replacing the vehicles reaching ten years of age during the additional term and proposes one exception, which is to replace the rear loader electric vehicle sooner than the ten-year standard life. For the remaining fleet vehicles, both for collection and support, it is recommended to address potential repairs and maintenance issues by allocating some additional expenses for vehicle repair and maintenance during the extended term.

The following sections describe the estimated proposed GWPA additional compensation for Fiscal Year 2026 and during the four-year term extension, which are also summarized in Table 2:
17 GreenWaste LATP License 2024
https://paloalto.gov/files/assets/public/v/1/public-works/staff-reports-all/2025/greenwaste-license-final.pdf Item 11
Item 11 Staff Report
Item 11: Staff Report Pg. 5 Packet Pg. 411 of 828
Replacement of Nine Collection Vehicles – Estimated Total Expense of $5,900,000, with approximately $2,610,000 in current Fiscal Year 2026, and $3,290,000 in the Extended Term GWPA’s collection services for recyclables, compostables, landfill, and construction and demolition materials are provided through the use of 60 vehicles, 37 of which are collection vehicles and 23 of which are support vehicles. GWPA vehicles are aging and reaching the standard 10-year life for collection vehicles, and GWPA has requested that some vehicles be replaced to maintain their service reliability. The number and type of vehicles proposed to be replaced has been discussed and reviewed between staff and GWPA to minimize expenses to the City as well as to ensure the continuity of collection services while also reducing the risks of not replacing the remaining aging vehicles that tend to incrementally need increased repairs, or for the vehicle replacements to be compromised with a supply chain or tariff issue. The nine collection vehicles proposed to be replaced are 24% of the total collection vehicles used by GWPA and include four automatic side-loaders used for residential collection that will reach the 10-year replacement criterion in 2026.

GWPA has requested an exception to the 10-year replacement schedule for one collection vehicle that will not reach the 10-year replacement schedule until 2029 – an electric rear-loader vehicle used for the daily Clean Up Day collection. The GWPA fleet has eight electric vehicles in total including five collection vehicles. The implementation of electric collection vehicles into the GWPA fleet has been challenging and has led to significantly more maintenance challenges with the electric vehicles than originally anticipated. The vehicles were some of the first electric vehicles to be manufactured and implemented into a hauler fleet to be used for collection of refuse materials. The electric rear-loader vehicle recommended for replacement was purchased in 2019 from BYD and has regular reliability issues and significant downtime, including both major and minor repairs. These have included problems with the transmission, motor, batteries system, voltage cables and variety of parts replacements that must come from the manufacturer in China (which can take weeks to arrive). GWPA does not have a spare rear loader vehicle and other vehicles in the fleet cannot perform the same services, which leads to additional time and expenses to either obtain a temporary vehicle from another GreenWaste collection service or rent a rear loader vehicle. The recommendation also includes replacing four vehicles in 2028 including one side-loader residential vehicle, two front-loader vehicles used for commercial collection, and one roll-off vehicle used to pick up large debris boxes with deconstruction, construction, and demolition materials.

During the term of its contract with GWPA, the City has used two different methods for covering vehicle replacement expenses. These options are detailed in Table 2 along with their respective positive and negative impacts.

Table 2: Summary of Options Considered for Vehicle Replacement Expenses Options
Considered
Advantages & Disadvantages
Item 11
Item 11 Staff Report
Item 11: Staff Report Pg. 6 Packet Pg. 412 of 828
Use Refuse Fund
rate stabilization
reserves
(Recommended)
Advantages:
• GWPA has an open vehicle order and the initial four vehicles could be put into operation as early as Spring 2026; Refuse Fund reserves are able to sustain the expense
• Estimated total cost impact, in addition to direct vehicle costs, of $600,000 considering foregone investment income from Refuse Fund reserves • Payment based on invoices as vehicles are received by GWPA Disadvantages:
• Large impact to the Refuse Fund with an estimated $5,900,000 expense over the extended term that reduces the rate stabilization reserves as vehicles are ordered and expenses are incurred
Amortization or
smoothing the
cost of vehicles
over the term
Advantages:
• Spreads the cost and depreciation of the expensive specialized collection vehicles across the 4.25 years of the proposed term, Fiscal Years 2026 through 2030
• Reduces the expense impact on the Refuse Fund rate stabilization reserves • Enables a predictable and consistent operating budget for the Refuse Fund Disadvantages:
• Adds the complexity of requiring GWPA to obtain a loan with interest which would be a pass-through expense to the City
• Estimated total cost impact, in addition to direct vehicle cost, of $1,100,000 considering interest payments on 7% loan and foregone investment income from Refuse Fund reserves
Staff recommends the first option presented in Table 2, which would compensate GWPA for the vehicle replacements based on the invoice price as the vehicles are received into the fleet over the proposed extended term of the contract (some in Fiscal Year 2026 plus some during the proposed recommended extended 4-year term to end in Fiscal Year 2030). This option reduces the City’s overall expenses that would be incurred with the amortizing option of spreading the interest and financing debt over the extended term, with an estimated difference in total cost impact of approximately $500,000. This approach aligns the replacement timing with the vehicle 10-year lifecycle, offers a consistent and manageable framework for expenses that is similar to the recent process used for the vehicle replacements approved in 2019, and uses the Refuse Fund reserves to minimize the financial strain on the Refuse Fund and ratepayers.

The proposed estimated expenses would be incurred by the City in Fiscal Years 2026, 2027, and 2028.

The following requests for additional compensation to GWPA require City Council approval:

Item 11
Item 11 Staff Report
Item 11: Staff Report Pg. 7 Packet Pg. 413 of 828
Vehicle Repair and Maintenance for the Aging Fleet – Estimated Total Expense of $1,400,589 with $82,688 in current Fiscal Year 2026 and $1,317,900 in the Extended Term As many of the GWPA fleet vehicles continue to age, it is anticipated that they will require incremental repairs and maintenance, additional parts, and other non-routine increased upkeep. Maintenance of collection vehicles can escalate rapidly due to the failure of major components such as engines, hydraulics, and transmissions. The proposed estimated expenses in Table 3 include GWPA’s anticipated replacement of major vehicle parts, repairs and their associated increased labor expenses. This request is a result of a compromise approach to limit the number of vehicle replacements and acceptance to a ten-year replacement schedule, which is the industry standard, instead of an eight-year vehicle replacement schedule contemplated and initially requested from GWPA.

Container Replacement for the Commercial Sector – Estimated Total Expense of $232,000 in the Extended Term
The containers, also known as “bins” to customers, that are provided to the commercial customers, including businesses and multi-family complexes, vary in size, material type, and service needs of the customer. Some of the commercial containers out in the field are still from 2009 when the GWPA contract first began.

Table 3 reflects the proposed additional expenses for the last quarter in current Fiscal Year 2026 and the following four Fiscal Years of the extended term.

Table 3: GWPA Additional Compensation Requests Distributed by Fiscal Year Items Estimated Additional Expenses
FY2026 FY2027 FY2028 FY2029 FY2030 Total
Vehicle repair &
maintenance
$82,688 $213,500 $222,100 $277,300 $373,000 $1,168,589
Bin replacements $58,000 $58,000 $58,000 $58,000 $232,000 Vehicle replacements $2,610,000 $570,000 $2,720,000 $5,900,000 Total $2,692,688 $841,500 $3,000,100 $335,300 $431,000 $7,300,589 Attachment A is the draft contract amendment reflecting the staff recommendation, and Attachment B is a draft letter that would authorize GreenWaste to proceed with the recommended program of vehicle replacements.

Amendment No. 1 to the Revocable non-exclusive License for GWPA to continue using a portion of LATP Located at 1237 San Antonio Road
Item 11
Item 11 Staff Report
Item 11: Staff Report Pg. 8 Packet Pg. 414 of 828
GWPA utilizes the site at LATP for charging electric vehicles, storing containers, and serving as a transitional yard to temporarily hold illegally disposed items collected by staff. On June 12, 2023, the City Council approved a HomeKey Lease Agreement with LifeMoves for the use of the LATP site.19 The project required GWPA to relocate to a different area of the LATP site and a new license agreement was approved for the relocation while HomeKey is under construction.20 Once the HomeKey project is finalized, GWPA will relocate to a new, approximately 52,246 square foot premise adjacent to the HomeKey Project. New EV chargers for the GWPA electric vehicles have been installed and will be used by GWPA. Staff proposes extending the license agreement (Attachment C) on substantially the same terms as the current agreement, to expire in 2030 concurrently with the agreement.

During the Finance Committee discussion, there were questions about the square footage of the LATP Area C needed by Greenwaste, and whether there could be space for parking or storage of oversized vehicles. Greenwaste does need to fully use the Area C location included in the license agreement. However, approval of the license agreement extension does not foreclose the possibility of using part of the former LATP site for oversized vehicle program needs. Although there are challenges around environmental remediation, wetlands mitigation, and costs due to the half-ownership of LATP by the Refuse Fund, the potential use of Area B, where Greenwaste has been temporarily operating during the Homekey construction, can be considered as part of staff and the City Council’s efforts to address oversized vehicles issues and has been referred to that team’s work.

Zero Waste Services and Future Major Projects Timeline
Extending the GWPA agreement term to end in June 2030 will ensure continuity of essential waste collection services for the community and enable a long-term strategy to consolidate the currently separate collection and processing contracts. Table 4 is an estimated timeline and plan for upcoming major projects for the Refuse Fund.

Table 4: Timeline of Major Projects for the Refuse Fund Projects Timeline
Refuse Fund Cost of Service Study update to Finance Committee. January/February 2026 Engagement with the community and City Council on considerations for changes to the future solid waste contract service and to develop a new zero waste vision post-2030 (the current Zero Waste Plan,21 as established in Staff Report 8988, sets targets through 2030).

January to September 2027
19 Special Meeting, June 12, 2023; Agenda Item #14 SR #2308-1895 https://portal.laserfiche.com/Portal/DocView.aspx?id=66472&repo=r-704298fc&searchid=5b240db9-addd-4672- b240-2414376bba3c
21 GreenWaste LATP License 2024
https://paloalto.gov/files/assets/public/v/1/public-works/staff-reports-all/2025/greenwaste-license-final.pdf Item 11
Item 11 Staff Report
Item 11: Staff Report Pg. 9 Packet Pg. 415 of 828
Begin solicitation process for new consolidated contract for collection, processing and disposals services for landfill, recyclable, compostable, deconstruction, and construction and demolition materials.

New Zero Waste vision post 2030 is approved.

January to June 2028
Finance Committee and City Council review and approve finalized and negotiated consolidated agreement for solid waste services.

January to June 2029
Current solid waste contracts with GreenWaste Recovery for garbage processing and disposal ends.

June 30, 2030
Proposed amended contract with GWPA ends. June 30, 2030 New consolidated solid waste contract begins. July 1, 2030

FISCAL/RESOURCE IMPACT
Table 5 provides the estimated proposed additional GWPA compensation for current Fiscal Year 2026 and the extended 4-year term.

Table 5: Proposed GWPA Compensation for the Extended Term FY 2026
(Current
contract term)
FY 2027 FY 2028 FY 2029 FY 2030
GWPA estimated annual
compensation for current services
(without additional new expenses)
$22,900,000 $23,701,500 $24,531,053 $25,389,639 $26,278,277 Additional vehicle repair and
maintenance and bin
replacements (also included in
Table 3)
$82,688 $271,500 $280,100 $335,300 $431,000
Additional vehicle replacements
(also included in Table 3) $2,610,000 $570,000 $2,720,000 Subtotal of Estimated additional
compensation $2,692,688 $841,500 $3,000,100 $335,300 $431,000 Total $25,592,698 $24,543,000 $27,531,153 $25,724,939 $26,709,277 In Fiscal Year 2026, the additional one-time compensation recommendation of $2,692,688, can be accommodated using Refuse Fund reserves, but requires a budget amendment for the additional expense. Appropriations for subsequent contract years will be determined through the annual budget development process and are subject to Council approval.

The Refuse Fund beginning Fiscal Year 2026 rate stabilization reserve (RSR) balance is $15.5 million and exceeds the recommended guideline range of ten to twenty percent of sales, which is estimated at $6.8 million. The Fund has not implemented residential rate increases since Fiscal Year 2018 and commercial rate increases since Fiscal Year 2017. A cost-of-service study is being conducted, and staff expects to bring the results to the Finance Committee at the beginning of calendar year 2026.

Item 11
Item 11 Staff Report
Item 11: Staff Report Pg. 10 Packet Pg. 416 of 828
The current contract, which staff proposes to extend, has resulted in competitive rates for Palo Alto ratepayers. Table 6 provides a summary of FY 2025 residential rates for Palo Alto and neighboring cities. Approximately 88% of Palo Alto residential ratepayers are under the 20 or 32 gallon cart rates. The comparison does not capture any FY 2026 rate increases implemented in other cities, while Palo Alto did not have a FY2026 rate increase. Additionally, Palo Alto funds its exceptional Household Hazardous Waste program and street sweeping services through its refuse rates, while many other cities have alternative funding sources for these programs.

Given the current Refuse Fund RSR balance, the recommended contract amendment and vehicle replacement are not expected to be a near-term driver for rate increases, although the cost-of-service-study underway and planning for anticipated cost increases under a new 2030 contract will incorporate any appropriate adjustments and/or increases.

Table 6: Fiscal Year 2025 Refuse/Solid Waste Rates
Supersaver
(20-24 gallon)
Small
(32-35 gallon)
Medium
(65-65 gallon)
Large
(95-96 gallon)
Palo Alto $27.81 $50.07 $100.15 $150.22
Hayward $31.20 $45.59 $81.31 $116.99
Los Altos $47.58 $51.26 $102.49 $153.76
Los Gatos $42.72 $53.22 $97.15 $141.09
Menlo Park $50.31 $58.64 $73.93 $92.21
Mountain View $34.90 $46.55 $93.10 $139.65
Redwood City $30.87 $52.86 $80.20 $107.31
San Jose N/A $53.45 $106.90 $160.35
Santa Clara $43.61 $51.51 $75.83 $100.05
Saratoga $44.95 $55.81 $101.81 $147.80
Sunnyvale $40.00 $46.43 $54.56 N/A
Average $39.40 $51.40 $87.95 $130.94
The initial premises and the new premises where GWPA will relocate to within LATP are located on a portion of the LATP that is half owned by the Refuse Fund. The Refuse Fund will pay for the $1,930 real estate license preparation fee identified in the City’s Fiscal Year 2026 Adopted Municipal Fee Schedule.

STAKEHOLDER ENGAGEMENT
Stakeholder engagement with GWPA is ongoing and conducted regularly through discussions and meetings. Community engagement is also ongoing, with community members communicating directly with GWPA and the City about the services provided.

Item 11
Item 11 Staff Report
Item 11: Staff Report Pg. 11 Packet Pg. 417 of 828
Stakeholder engagement for the LATP license included meetings with GWPA as the Homekey project progresses.

Staff presented its recommendations to the Finance Committee on November 4, 2025, and there were no public comments.

ENVIRONMENTAL REVIEW
Council action on this item is not a project under CEQA because it is an administrative activity that will result in no indirect or direct physical changes in the environment. See CEQA guidelines section 15378(b)(5).

ATTACHMENTS
Attachment A: Amendment No. 2 to Contract No. C09124501A with GreenWaste of Palo Alto Attachment B: Approval Letter to GWPA for vehicle replacements Attachment C: Amendment No. 1 to the Revocable non-exclusive license for GreenWaste of Palo Alto to continue using a portion of LATP located at 1237 San Antonio Road, an additional four years to end June 30, 2030
APPROVED BY:

Brad Eggleston, Director Public Works/City Engineer
Item 11
Item 11 Staff Report
Item 11: Staff Report Pg. 12 Packet Pg. 418 of 828
Vers.: Aug. 5, 2019

AMENDMENT NO. 2 TO CONTRACT NO. C09124501A

BETWEEN THE CITY OF PALO ALTO AND

GREENWASTE OF PALO ALTO
This Amendment No. 2 (this “Amendment”) to Contract No. C09124501A (the “Contract” as defined below) is entered into as of ________________, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and GreenWaste of Palo Alto, a California limited liability company, located at 610 E. Gish Road, San Jose, CA 95112 (“CONTRACTOR”). CITY and CONTRACTOR are referred to collectively as the “Parties” in this Amendment.

R E C I T A L S
A. The City of Palo Alto and GreenWaste of Palo Alto entered into Contract No.

C09124501A, entitled "the Second Amended and Restated Agreement for Solid Waste, Recyclable Material, and Compostable Materials Collection and Processing Services" on January 22, 2019.

B. Contract No. C09124501A is set to expire on June 30, 2026. That contract gives the City the unilateral option to extend the term for up to four additional years, through June 30, 2030.

C. The Parties now wish to amend the Contract in order to memorialize the extension of term through June 30, 2030 and provide for additional compensation for vehicle repair and maintenance and commercial bin replacements for the term of the Contract as extended.

NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree:

SECTION 1. Definitions. The following definitions shall apply to this Amendment:
a. Contract. The term “Contract” shall mean Contract No. C09124501A between CONSULTANT and CITY, dated January 22, 2019, as amended by:

Amendment No. 1, dated December 12, 2022.
b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract.

SECTION 2. Section 2.02 of the Contract is amended to read as follows:

Item 11
Attachment A - Amendment
No. 2 to Contract No
C09124501A With
GreenWaste of Palo Alto
Item 11: Staff Report Pg. 13 Packet Pg. 419 of 828
Vers.: Aug. 5, 2019

2.02 Term. The initial Term of the Agreement shall commence on the Effective Date and shall end at midnight on June 30, 2017 (“Term”). Contractor’s obligation to collect Solid Waste and Recyclable Materials and provide other services to customers as required by this Agreement shall commence July 1, 2009. The Term has been extended through June 30, 2021 as provided in Section 2.03. Pursuant to City Council action on January 22, 2019, the Parties now further agree to extend the Term for an additional five years through midnight on June 30, 2026. Pursuant to City Council action and as provided in Section 2.03 Option to Extend Term, the parties agree to extend the Term for an additional four years through midnight on June 30, 2030.

SECTION 3. Section 9.01 of the Contract is hereby amended to read as follows (bracketed ellipses indicate text that is unchanged but omitted for brevity):

9.01 General.
[…]
In subsequent years, for rate periods 12, FY 2020/21, through 21, FY 2029/30, Base Compensation will be adjusted annually, based on the application of specified indices produced by the U.S. Department of Labor, Bureau of Labor Statistics to specified cost pools and to the profit allowance, which together comprise Base Compensation.
[…]
SECTION 4. Section 9.04 of the Contract is hereby amended to read as follows:

9.04 Compensation for Subsequent Rate Periods. Contractor’s Base Compensation for all Rate Periods following Rate Period Ten shall be determined using the index-based adjustment method presented in Attachment N-2. The method involves use of specified cost adjustment factors (the percentage change in various consumer price indices) to calculate changes in the Contractor’s Base Compensation. The percentage change in the applicable indices is applied to the calculated cost pools and calculated net revenues from sale of materials collected that comprise the Contractor’s Base Compensation for the then-current Rate Period to determine the Contractor’s Base Compensation for the coming Rate Period. For example, in January 2012 when calculating Contractor’s Base Compensation for Rate Period Four (FY 2012/2013), the percentage change in cost indices will be applied to the calculated Rate Period Three cost pools to calculate Rate Period Four costs. The revised N-1 details this for Rate Periods Ten and Eleven.

The Contractor’s Total Annual Compensation for all Rate Periods following Rate Period Eleven, FY 2019/20, shall equal the sum of the following:
• Base Compensation calculated using the formula presented in Attachment N-2 and one-time costs identified on Attachment N-1 (including, but not limited to, Item 11
Attachment A - Amendment
No. 2 to Contract No
C09124501A With
GreenWaste of Palo Alto
Item 11: Staff Report Pg. 14 Packet Pg. 420 of 828
Vers.: Aug. 5, 2019

compensation for new vehicles received during the Rate Period as approved by the City based on the invoiced purchase price paid by Contractor, subject to the profit allowance in Attachment N-2, Section 3.B); and
• Extra Service Compensation for extra services performed during the Rate Period; and
• Adjustment (reduction) for revenues/fees collected by Contractor from on-call service provided to Customers.

Additionally, for rate periods 17 (FY 2025/26) through 21 (FY 2029/30), Contractor’s Total Compensation shall also include the following:
• Rate Period 17:
o $82,688 for vehicle repair and maintenance
• Rate Period 18:
o $213,500 for vehicle repair and maintenance
o $58,000 for additional bin replacements
• Rate Period 19:
o $222,100 for vehicle repair and maintenance
o $58,000 for additional bin replacements
• Rate Period 20:
o $277,300 for vehicle repair and maintenance
o $58,000 for additional bin replacements
• Rate Period 21:
o $373,000 for vehicle repair and maintenance
o $58,000 for additional bin replacements
For vehicles received in Rate Period 17 or later, either depreciation on the new vehicles shall be included in Contractor’s Compensation as described in Section 9.13, or compensation for new vehicles received during the Rate Period as approved by the City shall be included in Contractor’s base compensation for that Rate Period based on the invoiced purchase price paid by Contractor. City and Contractor shall agree in writing on the method of compensation.

SECTION 5. The following attachment to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference:
a. ATTACHMENT “G” entitled “Vehicle Specifications and Quantities” AMENDED, REPLACES PREVIOUS.

SECTION 6. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect.

Item 11
Attachment A - Amendment
No. 2 to Contract No
C09124501A With
GreenWaste of Palo Alto
Item 11: Staff Report Pg. 15 Packet Pg. 421 of 828
Vers.: Aug. 5, 2019

SECTION 7. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference.

SECTION 8. Due Execution. The person(s) executing this Amendment on behalf of a Party hereto warrant(s) that (i) such Party is duly organized and existing; (ii) such person(s) are duly authorized to execute and deliver this Amendment on behalf of said Party; (iii) by so executing this Amendment, such Party is formally bound to the provisions of this Amendment; and (iv) entering into this Amendment does not violate any provision of any other agreement to which said Party is bound.

SECTION 9. Counterparts. This Amendment may be executed in counterparts, each of which shall be considered an original.
(SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.)
Item 11
Attachment A - Amendment
No. 2 to Contract No
C09124501A With
GreenWaste of Palo Alto
Item 11: Staff Report Pg. 16 Packet Pg. 422 of 828
Vers.: Aug. 5, 2019

SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written.

CITY OF PALO ALTO
City Manager
APPROVED AS TO FORM:

City Attorney or designee

GREENWASTE OF PALO ALTO, LLC
Officer 1
By:

Name:

Title:

Officer 2
By:

Name:

Title:

Attachments:

Attachment G, Vehicle Specifications and Quantities, AMDENDED, Replaces Previous Item 11
Attachment A - Amendment
No. 2 to Contract No
C09124501A With
GreenWaste of Palo Alto
Item 11: Staff Report Pg. 17 Packet Pg. 423 of 828
- Amended
Item 11
Attachment A - Amendment
No. 2 to Contract No
C09124501A With
GreenWaste of Palo Alto
Item 11: Staff Report Pg. 18 Packet Pg. 424 of 828
The amended GWPA Vehicle Inventory and Replacement Plan included in this Attachment G is current as of October 2025. It reflects GWPA's vehicle inventory and the parties' agreed-upon schedule for replacing the vehicles in use during the remaining term of the agreement. To the extent that this amended replacement schedule requires GWPA to use vehicles that exceed 8 years of age to perform services under this agreement, the adoption of this amended Vehicle Inventory and Replacement Plan constitutes written approval of the Director to do so, as described in this Attachment G.

Item 11
Attachment A - Amendment
No. 2 to Contract No
C09124501A With
GreenWaste of Palo Alto
Item 11: Staff Report Pg. 19 Packet Pg. 425 of 828
GWPA Vehicle Master List
YEAR MAKE MODEL VEHICLE TYPE TRUCK ID ROUTE VIN # TYPE FUEL Replacement Year 2009 GMC Sierra C3500 Service Truck PA321 642 1GDJC34688E175280 Non Collection Diesel 2009 GMC Sierra C3500 Scat Truck PA320 SPARE 1GDJC34648E198250 Non Collection Diesel 2009 TCM FG30T3L Forklift PA402 PA402 A2H901329 Non Collection PROPANE 2015 GMC Sierra Pick-up PA104 (K. Navarro) OUTREACH 3GTP1UEC5FG275163 Non Collection Unleaded 2016 Peterbilt COE 320 ASL PA228 R1 3BPZX20X2GF104738 Collection CNG 2016 Peterbilt COE 321 ASL PA220 SPARE 3BPZX20X0GF104737 Collection CNG 2016 Peterbilt COE 322 ASL PA221 SPARE 3BPZX20X9GF104736 Collection CNG 2016 Peterbilt COE 323 ASL PA224 R3 3BPZX20X7GF104735 Collection CNG 2016 Peterbilt COE 324 ASL PA225 M1 3BPZX20X4GF104739 Collection CNG 2016 Peterbilt COE 320 ASL PA222 R3 3BPZX20X0GF104740 Collection CNG 2026 2016 Peterbilt COE 320 ASL PA223 R4 3BPZX20X1GF104732 Collection CNG 2026 2016 Peterbilt COE 320 ASL PA226 R2 3BPZX20X5GF104734 Collection CNG 2026 2016 Peterbilt COE 320 ASL PA227 M4 3BPZX20X3GF104733 Collection CNG 2026 2018 Dodge Ram 1500 Pick-up PA700 (J. Lopez) 640 1C6RR7NM7JS351678 Non Collection Unleaded 2018 Peterbilt 348 Roll Off - Rail PA921 SPARE 2NP3L20X7JM479639 Collection CNG 2018 Peterbilt 520 Side Loader PA212 SPARE 3BPDK29X4JF160702 Collection CNG 2028 2018 Peterbilt 520 Front Load PA560 SPARE 3BPDX20X2JF160700 Collection CNG 2028 2018 Peterbilt 520 Front Load PA561 322 3BPDX20X4JF160701 Collection CNG 2028 2018 Peterbilt 348 Roll Off - Rail PA920 534 2NP3L20X5JM479638 Collection CNG 2028 2019 Toyota Prius-Prime Sedan PA101 (K.Shanda) OUTREACH JTDKARFPXK3106598 Non Collection Unleaded 2019 Toyota Prius-Prime Sedan PA102 (A. Cushing) OUTREACH JTDKARFP5K3106105 Non Collection Unleaded 2019 BYD 8RT9M ASL PA230 M3 LA9CCBD8XK1LC0041 Collection Electric 2019 Peterbilt 337 Flat bed PA300 400 2NP2H26X5MM734071 Non Collection CNG 2019 BYD T7MA Electric Flat bed PA302 401 LA95B65EXL1LC0047 Non Collection Electric 2019 Ram 3500 Scat Truck PA312 SPARE 3C7WRSBL8LG242069 Non Collection Diesel 2019 Peterbilt 520 Front Load PA562 123 3BPDX20X4KF102976 Collection CNG 2019 Peterbilt 520 Front Load PA563 120 3BPDX20X6KF102977 Collection CNG 2019 Peterbilt 520 Front Load PA564 320 3BPDX20X6KF104289 Collection CNG 2019 Ram 3500 Service Truck PA641 641 3C7WRSBL4KG597688 Non Collection Diesel 2019 Toyota RAV4 SUV PA701 (E. Cissna) 746 JTMDWRFV0KD500503 Non Collection Unleaded 2019 Ram 1500 Pick-up PA705 (A. Legrande) 440 1C6RR7NMXKS749274 Non Collection Unleaded 2019 Peterbilt 348 Roll Off-Hook PA904 533 2NP3L20X1JM498915 Collection CNG 2019 8FG35U-187FSV Forklift PA403 PA403 SPR25071471-R3 Non Collection PROPANE 2019 BYD T9M Electric Rear Loader PA305 405 LA95B6D84L1LC0041 Collection Electric 2026 2020 Peterbilt 520 ASL PA201 C1 3BPDL20X5LF108332 Collection CNG 2020 Peterbilt 520 ASL PA202 C2 3BPDL20X3LF108331 Collection CNG 2020 Peterbilt 520 ASL PA203 C3 3BPDL20X5LF108329 Collection CNG 2020 Peterbilt 520 ASL PA204 C4 3BPDL20X1LF108330 Collection CNG 2020 Peterbilt 520 Front Load PA565 323 3BPDX20X5LF108335 Collection CNG 2020 Peterbilt 520 Front Load PA566 321 3BPDX20X1LF108333 Collection CNG 2020 Peterbilt 520 Front Load PA567 122 3BPDX20X7LF108336 Collection CNG 2020 Peterbilt 520 Front Load PA568 121 3BPDX20X9LF108337 Collection CNG 2020 Peterbilt 520 Front Load PA569 SPARE 3BPDX20X3LF108334 Collection CNG 2020 BYD T7M Electric Wash Truck PA603 603 LA95B65E8L1LC0032 Non Collection Electric 2020 Ram 1500 Quad Pick-up PA706 SPARE 1C6SRFBM6LN239682 Non Collection Unleaded 2020 Peterbilt 348 Roll Off-Hook PA905 531 1NP3L20X7LD709916 Collection CNG 2020 Peterbilt 348 Roll Off-Hook PA906 532 1NP3L20X9LD709917 Collection CNG 2020 Peterbilt 348 Roll Off-Hook PA907 SPARE 1NP3L20X5LD709915 Collection CNG 2020 Hyundai Kona Sedan PA707 (C. Soper) n/a KM8K53AGXLU063350 Non Collection Electric 2021 Ford Escape SUV PA100 (E. Torres) OUTREACH 1FMCU9CZ2MUA19191 Non Collection Unleaded 2021 Ford Escape SUV PA103 (M. Wong) OUTREACH 1FMCU0CZ8MUA08109 Non Collection Unleaded 2021 Peterbilt 520 ASL PA205 C5 3BPDL20X2NF112633 Collection CNG 2021 Peterbilt 520 ASL PA211 360 3BPDK29X6MF109769 Collection CNG 2021 Ram Ram 1500 Pick-up PA702 (J. Ramirez) 340 1C6RREJTXMN631177 Non Collection Unleaded 2021 GMC Sierra Pick-up PA703 (M. Hill) 745 3GTU9CED7MG277184 Non Collection Unleaded 2021 Toyota Tacoma Pick-up PA704 (M. Guillen) 140 3TMDZ5BN2MM112895 Non Collection Unleaded 2023 Peterbilt 520EV Fully-Auto PA231 M2 3BPDHL0X8RF115243 Collection Electric 2024 Ford F350 Scat Truck PA311 260 1FDRF3GT3REE58117 Non Collection Unleaded 2025 Peterbilt 520EV Roll Off-Hook PA900 SPARE 3BPDHL0X9SF117900 Collection Electric 2025 Peterbilt 520EV ASL PA232 3BPDHL0X6SF117899 Collection Electric GWPA Vehicle Inventory and Replacement Plan - October 2025 Item 11
Attachment A - Amendment No. 2 to Contract No
C09124501A With GreenWaste of Palo Alto
Item 11: Staff Report Pg. 20 Packet Pg. 426 of 828
Month and date, 2025
Eric Cissna
Kelley Johannsen
GreenWaste of Palo Alto
2765 Lafayette Street
Santa Clara, CA 95050
Re: Purchase of Replacement Collection Vehicles
Dear Mr. Cissna and Mr. Johannsen:

Pursuant to Section 7.02 B Purchase of Vehicles and Section 12.16 Right of City to Make Changes of Contract No. C09124501A (the Contract) between GreenWaste of Palo Alto (GWPA) and the City of Palo Alto (the City), theCity authorizes GWPA to purchase five (5) new CNG Peterbilt collection vehicles in Fiscal Year 2026 and four (4) new CNG Peterbilt collection vehicles in Fiscal Year 2028, for a total estimated cost of $5.9 million. The parties understand that while the rear loader (PA305) is authorized to be replaced as soon as 2026, the replacement vehicle may not be available until 2027. These vehicles will operate onCNG fuel and will replace the older collection vehicles listed in Attachment A to this letter.

The City will compensate GWPA for the vehicles based on the invoiced purchase price paid by GWPA, pursuant to Section 9.04 Compensation for Subsequent Rate Periods.

As required in the Contract, all details for the new vehicles, including specifications, size, color and location of text, identification numbers and logo will need to be pre-approved by my staff.

Sincerely,
Brad Eggleston
Director of Public Works
City of Palo Alto
CC: Karin North
Paula Borges Fujimoto
Attachment A: GWPA Vehicles Approved for Replacement
Item 11
Attachment B - Approval
Letter to GWPA for vehicle
replacements
Item 11: Staff Report Pg. 21 Packet Pg. 427 of 828
Attachment A - GreenWaste of Palo Alto
Vehicle Replacements for Extension Term
YEAR MAKE Replacement
Year
MODEL VEHICLE TYPE TRUCK ID ROUTE VIN # TYPE FUEL
GreenWaste
Replacement
Cost
City of Palo Alto
Replacement
Cost [Including
markup and
applicable tariffs]
2016 Peterbilt 2026 COE 320 ASL PA222 R3 3BPZX20X0GF104740 Collection CNG $581,834.22 $651,654.33 2016 Peterbilt 2026 COE 320 ASL PA223 R4 3BPZX20X1GF104732 Collection CNG $581,834.22 $651,654.33 2016 Peterbilt 2026 COE 320 ASL PA226 R2 3BPZX20X5GF104734 Collection CNG $581,834.22 $651,654.33 2016 Peterbilt 2026 COE 320 ASL PA227 M4 3BPZX20X3GF104733 Collection CNG $581,834.22 $651,654.33 2018 Peterbilt 2028 520 Side Loader PA212 SPARE 3BPDK29X4JF160702 Collection CNG $728,828.19 $816,287.57 2018 Peterbilt 2028 520 Front Load PA560 SPARE 3BPDX20X2JF160700 Collection CNG $609,224.88 $682,331.87 2018 Peterbilt 2028 520 Front Load PA561 322 3BPDX20X4JF160701 Collection CNG $609,224.88 $682,331.87 2018 Peterbilt 2028 348 Roll Off - Rail PA920 534 2NP3L20X5JM479638 Collection CNG $479,794.64 $537,370.00 2019 BYD 2027 T9M Electric Rear Loader PA305 405 LA95B6D84L1LC0041 Collection CNG $440,000.00 $566,720.00 Item 11
Attachment B - Approval Letter to GWPA for vehicle
replacements
Item 11: Staff Report Pg. 22 Packet Pg. 428 of 828

AMENDMENT TO LICENSE AGREEMENT
This Amendment to the Existing License as described below (this “Amendment”) is made and entered into as of _______________, by and between the City of Palo Alto, a California chartered municipal corporation (“City”), and GreenWaste of Palo Alto, a California limited liability company (“Licensee”).

RECITALS
A. City and Licensee are parties to that certain license, dated January 4, 2024, (the “Existing License”).

Pursuant to the Existing License, City has licensed to Licensee a portion of the old Los Altos Treatment Plant located at 1237 San Antonio Road, Palo Alto (the “Premises”).

B. The term of the Existing License expires on June 30, 2026.

C. The parties desire to extend the term of the Existing License, all on the following terms and conditions.

Now, therefore, in consideration of the mutual covenants and agreements herein contained and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Licensee agree as follows:

1. Extension. The original term is hereby extended to and shall expire on June 30, 2030, unless sooner terminated in accordance with the terms of the Existing License and Licensee shall have no right to extend the extended term.

2. Recital F. Recital F is amended to read:
“Licensee desires to obtain from the City, and the City desires to grant to Licensee, this License to provide Licensee the right to initially access and use an approximate 1.2-acre portion of the Property as depicted in more detail in “Exhibit A”, attached hereto and incorporated by reference (“Initial Premises”) for the purpose of container storage, temporary storage and sorting of construction and deconstruction waste, dedicated debris box for illegally dumped items collected by City crew, and temporary charging location for electric vehicles, pursuant to the terms of this License and as provided in the Second Amended and Restated Agreement for Solid Waste, Recyclable Materials, and Compostable Materials Collection and Processing Services between City and Licensee executed in February 2019 (“Second Amended and Restated Agreement”).”

3. Section 5. Section 5 is amended to read:
“Description of Premises Licensed. The Initial Premises consist of approximately 1.2 acres of land on the Property, as shown on Exhibit “A” attached hereto. Upon 90 days’ prior written notice provided by City to Licensee towards the completion of the Project, Licensee shall surrender the Initial Premises to City and relocate to the New Premises that is to be determined, but currently anticipated to be the approximate 53,249 square foot area shown on Exhibit “B”, attached hereto. Prior to the notice to relocate described in this Section, the City may grant Licensee written approval to access the New Premises for the purpose of accessing EV chargers and trailer on the New Premises.”

4. Section 11.4. Section 11.4 is amended to read:

Item 11
Attachment C - Amendment
No. 1 to the Revocable nonexclusive license for
GreenWaste of Palo Alto to
continue using a portion of
LATP located at 1237 San
Antonio Road, an additional
four years to end June 30,
2030
Item 11: Staff Report Pg. 23 Packet Pg. 429 of 828
“Responsibilities. Unless otherwise agreed to by the Parties in writing, Licensee shall be solely responsible for all costs, fees, liabilities, and obligations solely resulting from its use of the Premises, including but not limited to, parking management, security (including installation of construction fencing to separate Licensee’s portion of the Property from other contractors’ portions), maintenance, clean-up, traffic management, excessive noise (excluding any noise associated with Licensee's business) management, response to enforcement of violations, labor, materials, equipment, and liability insurance. Licensee agrees to adhere to the terms of the “Good Neighbor Agreement LifeMoves Palo Alto” between Licensee and LifeMoves and to take reasonable affirmative steps to investigate and/or address any noise complaints. Licensee shall not be responsible for maintaining or repairing any stormwater management devices installed by City or LifeMoves.”

5. Miscellaneous.

5.1 This Amendment sets forth the entire agreement between the parties with respect to the matters set forth herein. There have been no additional oral or written representations or agreements.

5.2 Except as herein modified or amended, the provisions, conditions and terms of the Existing License shall remain unchanged and in full force and effect. In the case of any inconsistency between the provisions of the Existing License and this Amendment, the provisions of this Amendment shall govern and control. The capitalized terms used in this Amendment shall have the same definitions as set forth in the License to the extent that such capitalized terms are defined therein and not redefined in this Amendment.

5.3 Submission of this Amendment by City is not an offer to enter into this Amendment but rather is a solicitation for such an offer by Licensee. City shall not be bound by this Amendment until City has executed and delivered the same to Licensee.

5.4 Licensee hereby represents to City that Licensee has dealt with no broker in connection with this Amendment. Licensee agrees to indemnify and hold City harmless from all claims of any brokers claiming to have represented Licensee in connection with this Amendment. [Signature Page Follows]
Item 11
Attachment C - Amendment
No. 1 to the Revocable nonexclusive license for
GreenWaste of Palo Alto to
continue using a portion of
LATP located at 1237 San
Antonio Road, an additional
four years to end June 30,
2030
Item 11: Staff Report Pg. 24 Packet Pg. 430 of 828
IN WITNESS WHEREOF, City and Licensee have entered into and executed this Amendment as of the date first written above.

CITY: LICENSEE:

CITY OF PALO ALTO,
a California chartered municipal corporation
GreenWaste of Palo Alto,
a California limited liability company
By: By:

Name: Name:

Title: Title:

Dated: Dated:

APPROVED AS TO FORM:

By: __________________________________
Name: __________________________________
Title: __________________________________
Dated: __________________________________
Item 11
Attachment C - Amendment
No. 1 to the Revocable nonexclusive license for
GreenWaste of Palo Alto to
continue using a portion of
LATP located at 1237 San
Antonio Road, an additional
four years to end June 30,
2030
Item 11: Staff Report Pg. 25 Packet Pg. 431 of 828
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Public Works
Meeting Date: December 1, 2025
Report #:2511-5472
TITLE
Approval of Seven Items to Support the Automated Weather Observation System Project, AP19000, at Palo Alto Airport: 1) Approval of Construction Contract No. C26194026 with Vellutini Corporation DBA Royal Electric Company, in an Amount Not to Exceed $1,699,810; 2) Authorization for the City Manager or Designee to Negotiate Change Orders Up to a Not-toExceed Amount of $254,971; 3) Approval and Authorization for the City Manager or Designee to Execute Contract Amendment 3 to Contract No. C21178372C with C&S Engineers, Inc. for a Not-to-Exceed Amount of $464,613 and a Contract Extension Through December 31, 2026; 4) Authorization and Approval for the City Manager or Designee to Execute Contract Amendment 1 to Contract No. C21178372B with Burns & McDonnell for a Contract Extension Through December 31, 2026; 5) Approval and Authorization for the City Manager or Designee to Execute Contract Amendment 1 to Contract No. C211783782A with Centurion Planning & Design LLC to extend the contract term through December 31, 2027; 6) Adoption of a Resolution Authorizing the Submittal of Applications and Execution of Grant Agreements with the California Department of Transportation for Airport Improvement Program Matching Grants; and 7) Approval of a Budget Amendment in the Airport Enterprise Fund; CEQA Status - Exempt Under CEQA Guidelines Section 15302

RECOMMENDATION
Staff recommends that the City Council:

1. Approve and authorize the City Manager or their designee to execute construction contract No. C26194026 with Vellutini Corporation DBA Royal Electric Company, in the amount not to exceed $1,699,810 for the Airport Automated Weather Observation Project (AP-19000);

2. Approve and authorize the City Manager or their designee to execute one or more change orders to the contract with Vellutini Corporation DBA Royal Electric Company for related, additional but unforeseen work that may develop during the project, the total value of which shall not exceed $254,971;
Item 12
Item 12 Staff Report
Item 12: Staff Report Pg. 1 Packet Pg. 432 of 828

3. Approve and authorize the City Manager or their designee to execute Amendment 2 to Contract No. C21178372C with C&S Engineers Inc. to increase compensation by $464,613 and extend the contract term through December 31, 2027 to provide construction administration and management services related to the Airport Automated Weather Observation Project;

4. Approve and authorize the City Manager or their designee to execute Amendment 1 to Contract No. C21178372B with Burns & McDonnell to extend the contract term through December 31, 2027 to provide construction engineering services;

5. Approve and authorize the City Manager or their designee to execute Amendment 1 to Contract No. C211783782A with Centurion Planning & Design LLC to extend the contract term through December 31, 2027 to provide construction environmental services;

6. Adopt a Resolution authorizing the submittal of an application and execution of grant agreements with the California Department of Transportation, for Airport Improvement Program matching grants; and

7. Amend the Fiscal Year 2026 Budget Appropriation for the Airport Fund by (requires a 2/3 vote):
a. Increasing the estimate for revenue from the Federal Government by $1,140,739;
b. Increasing the estimate for revenue from the State of California by $70,239; c. Increasing the Advanced Weather Observation System Project (AP-19000) expenditure appropriation by $1,164,157; and
d. Increasing the fund balance in the Airport Fund by $46,821 (reimbursement of expenses already incurred).

EXECUTIVE SUMMARY
This report was initially agendized on the consent agenda for the November 3, 2025 City Council meeting. Following concerns raised by community members, the City Manager removed the item from the agenda to allow time for more stakeholder outreach, including a community meeting about the project that was held on November 13.

The Palo Alto Airport Automated Weather Observation System Project will install new weather monitoring equipment and replace aging navigational aids to enhance flight safety and operational reliability. The project includes constructing a 24/7 AWOS to provide continuous real-time weather data, as well as replacing the Precision Approach Path Indicators and Runway End Identifier Lights, both of which have reached the end of their useful life. The City has received three grants from the Federal Aviation Administration (FAA) totaling $2,431,789 for the project.

Item 12
Item 12 Staff Report
Item 12: Staff Report Pg. 2 Packet Pg. 433 of 828
Staff recommends the City Council approve multiple contracts totaling $2,504,394, including the construction contract with Vellutini Corporation DBA Royal Electric Company1, consultant contract extensions, and a resolution allowing the City Manager to apply for California Department of Transportation (CalTrans) matching grants in the amount of $70,239. With the FAA and CalTrans funding, the Airport Fund’s contribution to the project is $104,460.

BACKGROUND
As a General Aviation Reliever Airport for three major Bay Area airports, Palo Alto Airport (PAO) is a critical facility included in the National Plan of Integrated Airport Systems, making it eligible for FAA Airport Improvement Program (AIP) grant funding. This funding supports capital improvements necessary to ensure the continued safe and efficient operation of the airport.

Currently, PAO relies on the FAA control tower, staffed daily from 7:00 a.m. to 9:00 p.m., to provide weather and visibility information to pilots using basic tools from the FAA-owned Surface Weather System (SWS) such as ceilometers (which is currently out of service), wind indicators, and altimeters. Outside of tower hours, however, real-time weather information is limited, which can impact both flight safety and operational decision-making. The proposed Automated Weather Observation System (AWOS) will provide continuous, 24/7 real-time weather data and automatically generate METARs—one-minute weather observations broadcast via UHF/VHF radio, telephone, and online weather services. This information will be available to pilots, flight service stations, the National Weather Service, and other weather platforms, ensuring accurate, up-to-date, and FAA-compliant weather reporting.

In addition to the AWOS installation, the project includes replacing the aging Precision Approach Path Indicators and Runway End Identifier Lights, both of which are required FAA navigational aids. The existing equipment has reached the end of its useful life, has become increasingly difficult to service, and lacks readily available replacement parts. Upgrading these systems is essential to maintaining safe approach and landing operations at PAO. These improvements have been strongly requested by airport users and will significantly enhance the safety and reliability of airport operations.

ANALYSIS
This project will install a new AWOS to replace the existing FAA SWS and upgrade critical airfield infrastructure at the Palo Alto Airport to enhance safety and operational efficiency. The work includes installing AWOS equipment, foundations, electrical systems, and communication connections to the FAA tower, as well as fully integrating the system for seamless operation. In 1 Vellutini Corporation DBA Royal Electric Company Construction Contract Contract for AWOS C26194026; https://www.paloalto.gov/files/assets/public/v/1/public-works/palo-alto-airport/c26194026-awos-final-contractrevised-10.21.25.pdf Item 12
Item 12 Staff Report
Item 12: Staff Report Pg. 3 Packet Pg. 434 of 828
addition, the project will replace aging Precision Approach Path Indicators and Runway End Identifier Lights by demolishing outdated equipment, installing new systems, upgrading control relays, and improving power connections and conduits. These upgrades will provide continuous, real-time weather information, improve navigational aids, and support the safe and efficient operation of the airport.

These improvements are considered maintenance and replacement of existing navigational and weather reporting systems and do not modify the airport’s runway, airfield geometry, or operational procedures. The project does not expand airport facilities, increase airfield capacity, or otherwise enable additional aircraft operations. The installation of the AWOS and replacement of the PAPI and REIL systems are intended solely to enhance safety, reliability, and continuity of existing airport operations, and no increase in number, timing, or type of aircraft operations is anticipated as a result of this project.

Some community members have raised concerns that the AWOS system would increase PAO flight operations during non-staffed hours. Currently, aircraft are using weather at other local airports to navigate into the Palo Alto Airport. The new equipment will provide pilots with more accurate on-field information to improve pilot decision making regarding current weather conditions at the airport. Given the marginal change reflected by AWOS, staff recommends approval to proceed with the project.

Solicitation Process
On March 10, 2025, a formal invitation for bids for the AWOS project was posted on the City’s eProcurement system. The City received two bids from qualified contractors on April 21, 2025, as listed on the attached Bid Summary (Attachment A).

Bid Summary
Table 1: Summary of invitation for Bids
Project Bid Name/Number Automated Weather Observation System Installation IFB #194026
Proposed Length of Project 296 days
Number of Bid Packages Downloaded by Contractors 21
Total Day to Respond to Bid 31
Pre-Bid Meeting (Non-mandatory) Yes
Number of Company Attendees at Pre-Bid Meeting 1
Number of Bids Received 2
Public Link to Solicitation https://procurement.opengov.com/portal/paloalto-ca/projects/154303 Bid Range $1,699,810.00 - $1,979,900.00
The bid was $1,699,810, which is 20% above the engineer’s estimate of $1,416,264. Staff has reviewed the bid submitted and recommends acceptance of the base bid submitted by Vellutini Item 12
Item 12 Staff Report
Item 12: Staff Report Pg. 4 Packet Pg. 435 of 828
Corporation DBA Royal Electric Company in the amount of $1,699,810, and that Vellutini Corporation DBA Royal Electric Company be declared the responsible lowest bidder. The construction contingency amount of $254,971, which equals 15% of the contract value, is requested for related, additional, but unforeseen work which may develop during the project, implemented via City-approved Change Order. A contingency amount of 15% is the maximum allowed contingency by the FAA, and is requested for this project to maximize eligible funding beyond the City’s standard 10% contingency.

The project is broken down into 3 portions with the base bid including infrastructure for all portions of the project and the PAPIs, while Bid Alternative 1 includes the REILs, and Bid Alternative 2 includes the AWOS. The breakdown of the costs can be seen below:
• Base Bid – $1,151,200
• Alternative 1 - $79,810
• Alternative 2 - $468,800
The above costs are for construction only.

Consultant Services
Consultant services are critical to the successful delivery of Airport Capital Improvement Program (ACIP) projects, providing on-call design services, construction administration, environmental studies, and planning support. On December 7, 2020, the City executed3 the original contracts with C&S Engineers, Burns & McDonnell, and Centurion Planning and Design.

All of the contracts are set to expire on December 31, 2025 and require extensions to allow for the completion and closeout of the project with the FAA. The FAA permits contract extension beyond five years if the project was included in the ACIP at the time of the original Request for Qualifications; these projects were included.

C&S Engineers, who have been closely involved in the project, will provide construction management and grant administration services. Contract Amendment 2 (Attachment B) to Contract No #C21178372C will add additional funds to cover the costs and extend the contract to December 31, 2027 to allow time for closeout of the grant.

As the design engineer, Burns & McDonnell will continue to provide construction administration services as needed. Contract Amendment 1 (Attachment C) to Contract No #C21178372B will extend the contract to December 31, 2027 to allow for time to close out the grant.
3 City Council, December 7, 2020, Agenda Item #10; SR#11654; https://portal.laserfiche.com/Portal/DocView.aspx?id=228694&repo=r-704298fc Item 12
Item 12 Staff Report
Item 12: Staff Report Pg. 5 Packet Pg. 436 of 828
Centurion Planning & Design performed the environmental review for the project, and will provide environmental services during construction. Contract Amendment 1 (Attachment D) to Contract No #C21178372A will extend the contract to December 31, 2027 to allow for time to closeout the grant.

FISCAL/RESOURCE IMPACT
Partial funding for the recommended contracts is available in the FY 2026 Adopted Budget for the Advanced Weather Observation System project (AP-19000). The existing budget and recommended adjustments are summarized in the following table:

Contracts and Awarded
Grants
Recommended
Total Amount
Included in FY 2026
Adopted Budget
Recommended
Budget Adjustment
Federal Grants $2,431,789 $1,291,050 $1,140,739
State Grants $70,239 $ - $70,239
Total Revenue $2,502,028 $1,291,050 $1,210,978
Recommended Contracts $2,504,394 $1,340,237 $1,164,157
Total Expenditure $2,504,394 $1,340,237 $1,164,157
Net Impact ($2,366) ($49,187) $46,821
As shown in the table, $1,340,237 was budgeted for the AWOS project in Fiscal Year 2026, thus requiring a $1,164,157 budget amendment to cover the costs of the recommended contracts.

Also budgeted was $1,291,050 of FAA grant reimbursements. Previously, FAA grants for general aviation airports covered 90% of eligible project costs. However, under the FAA Reauthorization Act of 2024, general aviation airports like Palo Alto Airport are now eligible for up to 95% federal funding for this project. The net impact of $2,366 will be paid for by the Airport Fund with the $46,821 being returned to the Airport Fund.

The Airport Enterprise Fund previously pre-funded $241,357 for design, engineering, and environmental services due to limited federal funds at the time. These costs are eligible for reimbursement and are included in the FAA grant agreements. The total FAA grant funding for the project is $2,431,789 through three (3) grants:
• Airport Infrastructure Grant (AIG): $1,027,000
• Airport Improvement Program (AIP) Grant #1: $677,822
• Airport Improvement Program (AIP) Grant #2: $726,967
Item 12
Item 12 Staff Report
Item 12: Staff Report Pg. 6 Packet Pg. 437 of 828
Additionally, staff requests Council adopt a Resolution (Attachment E) authorizing the City Manager to execute matching grant agreements with the California Department of Transportation (Caltrans) for the two AIP grants. Caltrans does not match the AIG grant; therefore, no funding is requested for that grant. The matching funds from Caltrans contribute the following:
• Caltrans Match Agreement for AIP Grant #1: $33,891
• CalTrans Match Agreement for AIP Grant #2 $36,348
As $1,291,050 in Federal revenues had already been budgeted in this project, only $1,140,739 in Federal funds and $70,239 in State funds remain unbudgeted in the AWOS project.

These adjustments ensure sufficient funding to cover the full scope of the AWOS project while maximizing available federal and state reimbursements. The overall project cost, including amounts from prior years, is $2,608,854, with $2,502,028 funded by the FAA and CalTrans, and $104,460 contributed from the Airport Fund.

STAKEHOLDER ENGAGEMENT
Airport user stakeholders have been actively involved since the outset of the AWOS project design. Airport staff conducted ongoing outreach to the Palo Alto Airport Association, airport businesses, and other tenants to ensure that the system’s design reflects the operational needs of the airport community. Regular discussions and feedback sessions have provided valuable input on siting, functionality, and anticipated benefits of the AWOS.

In response to public interest and concerns raised when the staff report was initially agendized for the November 3, 2025 City Council meeting, staff hosted a community meeting on November 13, 2025. Staff shared a presentation to provide an overview of the AWOS project, describe the planned replacement of aging equipment, and respond to questions from stakeholders. The discussion at the meeting focused primarily on the AWOS component of the project, and particularly whether a 24-hour weather reporting system could lead to an increase in nighttime aircraft operations. Staff explained that aircraft already operate at night and that pilots currently rely on weather observations from nearby airports such as Moffett Field and San Carlos Airport when flying to or from Palo Alto Airport. The AWOS will provide more accurate and specific weather observations for the Airport, but does not alter flight procedures or increase the Airport’s operational capacity. Pilots noted that overflights of the City could potentially be reduced, because aircraft will not need to fly the approach into San Carlos Airport, but could fly directly to Palo Alto Airport.

Participants also raised questions regarding the project’s Categorical Exclusion under NEPA and the CEQA exemption. Staff clarified that the project qualifies as replacement of existing Item 12
Item 12 Staff Report
Item 12: Staff Report Pg. 7 Packet Pg. 438 of 828
facilities, that the required environmental review processes were completed, and that the project was designed to minimize environmental impact. Since the project involves replacement of existing equipment, no public outreach was required under NEPA or CEQA for the environmental review.

Participants requested that staff share the presentation slides, environmental documentation, and grant assurances5. Those documents were provided after the meeting.

An additional request to separate the cost of the REIL and PAPI portion from the AWOS portion of the project is reflected in this report.

At the meeting, staff was asked whether, if the AWOS project was determined to have increased nighttime operations, the City would be able and willing to turn the AWOS off at night. Following the meeting, staff confirmed that due to federal grant assurances and the AWOS project’s function as a safety facility, the City would not be able to do so.

Finally, some community members expressed dissatisfaction that the stakeholder communications about the project had included Airport users but not general community outreach. Staff explained that, although the project had been mentioned in budget process discussions and other Council staff reports, staff had not considered that there would be general community interest in what were considered to be equipment replacements to enhance safety. Considering the community input, staff will better ensure that residents and stakeholders have clear avenues for participation as Airport projects proceed.

ENVIRONMENTAL REVIEW
National Environmental Policy Act
Per FAA guidance, Centurion Planning prepared documentation to comply with NEPA requirements for the AWOS Project. Since the project involves only the replacement of existing facilities, it qualifies as a Categorical Exclusion (CATEX) under FAA Order 1050.1: Environmental Impacts, Policies, and Procedures.

California Environmental Quality Act
The project is exempt from CEQA review per Guideline Section 15302 (Replacement or Reconstruction).

ATTACHMENTS
Attachment A: Bid Summary
Attachment B: CS C211783782C Amendment 2
5 https://www.faa.gov/airports/aip/grant_assurances/assurances-airport-sponsors-2025 Item 12
Item 12 Staff Report
Item 12: Staff Report Pg. 8 Packet Pg. 439 of 828
Attachment C: BM C21178372B Amendment 1
Attachment D: Centurion C21178372A Amendment 1
Attachment E: RESO DOT Grant Agreement
APPROVED BY:

Brad Eggleston, Director Public Works/City Engineer
Item 12
Item 12 Staff Report
Item 12: Staff Report Pg. 9 Packet Pg. 440 of 828
Automated Weather Observation System (AWOS) Project IFB 194026 IFB Post Date: 3/10/2025
IFB Due Date: 4/21/2025

UNIT PRICE TOTAL ITEM PRICE UNIT PRICE TOTAL ITEM PRICE UNIT PRICE TOTAL ITEM PRICE Base Bid
100-1 MOBILIZATION/DEMOBILIZATION 1 LS $ 85,564.00 $ 85,564.00 $ 115,000.00 $ 115,000.00 $ 98,800.00 $ 98,800.00 109-1 UPGRADES TO ELECTRICAL SHELTER 1 LS $ 35,000.00 $ 35,000.00 $ 117,905.00 $ 117,905.00 $ 56,900.00 $ 56,900.00 111-1 1-2”C HDPE CONDUIT, HORIZONTAL DIRECTIONAL DRILLING 200 LF $ 150.00 $ 30,000.00 $ 300.00 $ 60,000.00 $ 98.00 $ 19,600.00 111-2 2-4”C HDPE HORIZONTAL DIRECTIONAL DIRLL AFL DUCTBANK 1500 LF $ 175.00 $ 262,500.00 $ 101.33 $ 151,995.00 $ 107.00 $ 160,500.00 115-1 1-2”C or 1-4”C PVC CONDUIT, CONCRETE ENCASED IN DIRT OR NON-PAVED EARTH 600 LF $ 95.00 $ 57,000.00 $ 115.00 $ 69,000.00 $ 143.00 $ 85,800.00 116-2 24” L-867D JUNCTION CAN IN NON PAVED EARTH 4 EA $ 10,000.00 $ 40,000.00 $ 10,700.00 $ 42,800.00 $ 8,000.00 $ 32,000.00 128-1 REMOVE ELECTRICAL ITEMS 1 LS $ 25,000.00 $ 25,000.00 $ 56,600.00 $ 56,600.00 $ 76,200.00 $ 76,200.00 128-2 MISCELLANEOUS ELECTRICAL WORK 1 LS $ 25,000.00 $ 25,000.00 $ 125,000.00 $ 125,000.00 $ 231,000.00 $ 231,000.00 131-1 FURNISH AND INSTALL NEW SWITCHBOARD NEMA 3R 600A 1 LS $ 100,000.00 $ 100,000.00 $ 43,000.00 $ 43,000.00 $ 180,000.00 $ 18,000.00 132-1 FURNISH AND INSTALL NEW 60KVA TRANSFORMER 1 LS $ 35,000.00 $ 35,000.00 $ 37,000.00 $ 37,000.00 $ 20,000.00 $ 20,000.00 144-1 RUNWAY 31 PAPI POWER CABLES AND CONTROL CABLES 1 LS $ 60,000.00 $ 60,000.00 $ 205,000.00 $ 205,000.00 $ 29,400.00 $ 29,400.00 144-2 RUNWAY 31 2 BOX LED PAPI REPLACEMENT, FOUNDATION AND PCU RACK 1 LS $ 75,000.00 $ 75,000.00 $ 55,000.00 $ 55,000.00 $ 161,000.00 $ 161,000.00 SubTotal Base Bid $ 830,064.00 $ 1,078,300.00 $ 1,151,200.00 Alternative Bid 1A
144-3 RUNWAY 31 REIL POWER CABLES AND CONTROL CABLES 1 LS $ 60,000.00 $ 60,000.00 $ 200,000.00 $ 200,000.00 $ 13,700.00 $ 13,700.00 144-4 RUNWAY 31 LED REIL REPLACEMENT ON NEW FOUNDATION 1 LS $ 75,000.00 $ 75,000.00 $ 35,000.00 $ 35,000.00 $ 66,110.00 $ 66,110.00 SubTotal Alt 1A $ 135,000.00 $ 235,000.00 $ 79,810.00
Alternative Bid 2
102-1 RUNWAY 13/31 AWOS POWER CABLES 1800 LF $ 40.00 $ 72,000.00 $ 140.00 $ 252,000.00 $ 36.00 $ 64,800.00 102-2 RUNWAY 13/31 AWOS COMMUNICATION CABLES 2640 LF $ 30.00 $ 79,200.00 $ 140.00 $ 369,600.00 $ 25.00 $ 66,000.00 130-1 AWOS IIIPT ON NEW FOUNDATION 1 LS $ 300,000.00 $ 300,000.00 $ 45,000.00 $ 45,000.00 $ 338,000.00 $ 338,000.00 Sub Total Alt 2 $ 451,200.00 $ 666,600.00 $ 468,800.00
Total $ 1,416,264.00 $ 1,979,900.00 $ 1,699,810.00
Totals Summary
Total Bid
15% Contingency
Total Contract Amt

DESCRIPTION, WITH UNIT PRICE IN WORDS (EACH BID ITEM SHALL INCLUDE ALL

APPLICABLE TAXES, PROFIT, INSURANCE, BONDS, AND OTHER OVERHEAD)

ENGINEERS ESTIMATE
Vellutini Corporation DBA Royal
Electric Company
BID
ITEM
APPRO
X.QTY. UNIT

LOWEST BIDDER
Engineers Estimate Estate Design and Construction
Vellutini Coorporation DBA Royal
Electric Company
$ 1,416,264.00
Estate Design and Construction
% above Engineers Estimate 40% 20%
$ 1,628,704.00
$ 1,979,900.00
$ 296,985.00
$ 2,276,885.00
$ 254,971.00
$ 1,699,810.00
$ 1,954,781.00
$ 212,440.00
Item 12
Attachment A - Bid Summary
Item 12: Staff Report Pg. 10 Packet Pg. 441 of 828
1 Revision July 20, 2016
AMENDMENT NO. 2 TO CONTRACT NO. C21178372C
BETWEEN THE CITY OF PALO ALTO AND C & S ENGINEERS, INC.

This Amendment No. Two to Contract No. C21178372C (“Contract”) is entered into [Date] by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and C & S ENGINEEERS, INC., a New York corporation, located at 499 Col.

Eileen Collins Boulevard, Syracuse, New York 13212 (“CONSULTANT”).

R E C I T A L S
A. The Contract was entered into between the parties for the provision of On-call engineering services including planning, design engineering, environmental analyses, grant management and construction management.

B. The parties wish to amend the Contract to extend the term.

C. The parties wish to amend the Contract to increase the compensation to cover additional anticipated task order for Phase III of the Airport Apron Reconstruction Capital Improvement Project; to increase the total not-to-exceed amount of the Contract by an amount not to exceed Four Hundred Sixty Four Thousand Six Hundred Thirteen Dollars ($464,613.00) from One Million Seven Hundred Fifteen Thousand Twenty Three Dollars ($1,715,023.00)to a new total not-to-exceed amount of Two Million One Hundred Seventy Nine Thousand Six Hundred Thirty Six Dollars (2,179,636.00); as detailed herein.

NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the parties agree:

SECTION 1. Section 2. TERM is hereby amended to read as follows:
“The term of this Agreement shall be from the date of its full execution through December 31, 2027.”
SECTION 2. Section 4. NOT TO EXCEED COMPENSATION is hereby amended to read as follows:
“The compensation to be paid to CONSULTANT for performance of services described in Exhibit “A” (“Basic Services”), and reimbursable expenses, shall not exceed Two Million One Hundred Seventy Nine Thousand Six Hundred Thirty Six Dollars (2,179,636.00)
SECTION 2. Except as herein modified, all other provisions of the Contract, including any exhibits and subsequent amendments thereto, shall remain in full force and effect.

Item 12
Attachment B - CS
C211783782C Amendment
2 Item 12: Staff Report Pg. 11 Packet Pg. 442 of 828
2 Revision July 20, 2016

SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the parties have by their duly authorized representatives executed this Amendment effective as of the date first above written.

CITY OF PALO ALTO
_________________________
City Manager or Designee
APPROVED AS TO FORM:
_________________________
City Attorney or Designee
_________________________
Director of Public Works
Attachment:

C & S ENGINEERS, INC.

By:

Name:

Title:

By:

Name:

Title:

Item 12
Attachment B - CS
C211783782C Amendment
2 Item 12: Staff Report Pg. 12 Packet Pg. 443 of 828
1 Revision July 20, 2016
AMENDMENT NO. 1 TO CONTRACT NO. C21178372B

BETWEEN THE CITY OF PALO ALTO AND BURNS & MCDONNELL ENGINEERING COMPANY, INC This Amendment No. One to Contract No. C21178372A (“Contract”) is entered into [Date] by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and BURNS & MCDONNELL ENGINEERING COMPANY, INC, a Missouri corporation, located at 9400 Ward Parkway, Kansas City, MO 64114 (“CONSULTANT”).

R E C I T A L S
A. The Contract was entered into between the parties for the provision of On-call engineering services including planning, and design engineering.

B. The parties wish to amend the Contract to extend the term.

NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the parties agree:

SECTION 1. Section 2. TERM is hereby amended to read as follows:
“The term of this Agreement shall be from the date of its full execution through December 31, 2027.”
SECTION 2. Except as herein modified, all other provisions of the Contract, including any exhibits and subsequent amendments thereto, shall remain in full force and effect.

Item 12
Attachment C - BM
C21178372B Amendment 1
Item 12: Staff Report Pg. 13 Packet Pg. 444 of 828
2 Revision July 20, 2016

SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the parties have by their duly authorized representatives executed this Amendment effective as of the date first above written.

CITY OF PALO ALTO
_________________________
City Manager or Designee
APPROVED AS TO FORM:
_________________________
City Attorney or Designee
_________________________
Director of Public Works
Attachment:

B & M ENGINEERING INC
By:

Name:

Title:

By:

Name:

Title:

Item 12
Attachment C - BM
C21178372B Amendment 1
Item 12: Staff Report Pg. 14 Packet Pg. 445 of 828
1 Revision July 20, 2016
AMENDMENT NO. 1 TO CONTRACT NO. C21178372A

BETWEEN THE CITY OF PALO ALTO AND CENTURION PLANNING & DESIGN, LLC This Amendment No. One to Contract No. C21178372A (“Contract”) is entered into [Date] by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and CENTURION PLANNING & DESIGN, LLC, a Texas Limited Liability Company, located at 69 N. Chadbourne St, San Angelo, TX 76903 (“CONSULTANT”).

R E C I T A L S
A. The Contract was entered into between the parties for the provision of On-call engineering services including planning, and design engineering.

B. The parties wish to amend the Contract to extend the term.

NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the parties agree:

SECTION 1. Section 2. TERM is hereby amended to read as follows:
“The term of this Agreement shall be from the date of its full execution through December 31, 2027.”
SECTION 2. Except as herein modified, all other provisions of the Contract, including any exhibits and subsequent amendments thereto, shall remain in full force and effect.

Item 12
Attachment D - Centurion
C21178372A Amendment 1
Item 12: Staff Report Pg. 15 Packet Pg. 446 of 828
2 Revision July 20, 2016

SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the parties have by their duly authorized representatives executed this Amendment effective as of the date first above written.

CITY OF PALO ALTO
_________________________
City Manager or Designee
APPROVED AS TO FORM:
_________________________
City Attorney or Designee
_________________________
Director of Public Works
Attachment:

CENTURION PLANNING & DESIGN
By:

Name:

Title:

By:

Name:

Title:

Item 12
Attachment D - Centurion
C21178372A Amendment 1
Item 12: Staff Report Pg. 16 Packet Pg. 447 of 828