Attachment A - Universal Site Services Inc.; Contract C22181106 Amendment No. 1

AMENDMENT NO. 1 TO CONTRACT NO. C22181106

BETWEEN THE CITY OF PALO ALTO AND
UNIVERSAL SITE SERVICES INC.

This Amendment No. 1 (this “Amendment”) to Contract No. C22181106 (the “Contract” as defined below) is entered into as of November 1, 2025, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and UNIVERSAL SITE SERVICES INC., a California corporation, located at 760 E. Capitol Ave., Milpitas, CA 95035, Telephone Number: 408-210-0836 (“CONTRACTOR”) are referred to collectively as the “Parties” in this Amendment.

R E C I T A L S

A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of steam cleaning services for various areas located throughout the CITY , as detailed therein.

B. The Parties now wish to amend the Contract in order to increase compensation by Two Hundred Thirty-Nine Thousand Eight Hundred Thirty-Two Dollars ($239,832.00) from One Million Two Hundred Fourteen Thousand Three Hundred Seventy-Three dollars ($1,214,373.00) to a new total not- to-exceed amount of One Million Four Hundred Fifty -Four Thousand Two Hundred Five Dollars ($1,454,205.00); to add additional locations and frequencies; and to extend the term until May 14, 2027.

NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree:

SECTION 1. Definitions. The following definitions shall apply to this Amendment:

a. Contract. The term “Contract” shall mean Contract No. C22181106 between CONSULTANT and CITY, dated January 10, 2022.

b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract.

SECTION 2. Section 3 “TERM” of the Contract is hereby amended to read as follows:

“The term of this Agreement is from the date of its full execution through May 14, 2027, inclusive, subject to the provisions of Sections R and W of the General Terms and Conditions.”

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 SECTION 3. Section 5 “COMPENSATION FOR ORIGINAL TERM” of the Contract is hereby amended to read as follows:

“CITY shall pay and CONTRACTOR agrees to accept as not -to-exceed compensation for the full performance of the Services and reimbursable expenses, if any:

A sum calculated in accordance with the fee schedule set forth at Exhibit C, not to exceed a total maximum compensation amount of One Million Three Hundred Eight Thousand Seven Hundred Eighty-Five dollars ($1,308,785.00).

CONTRACTOR agrees that it can perform the Services for an amount not to exceed the total maximum compensation set forth above. Any hours worked or services performed by CONTRACTOR for which payment would result in a total exceeding the maximum amount of compensation set forth above for performance of the Services shall be at no cost to CITY.

Optional Additional Services Provision (This provision applies only if checked and a not- to- exceed compensation amount for Additional Services is allocated below under this Section 5.)
In addition to the not- to-exceed compensation specified above, CITY has set aside the not-to-exceed compensation amount of One Hundred Forty -Five Thousand Four Hundred Twenty dollars ($145,420.00) for the performance of Additional Services (as defined below). The total compensation for performance of the Services, Additional Services and any reimbursable expenses specified in Exhibit C , shall not exceed One Million Four Hundred Fifty-Four Thousand Two Hundred Five dollars ($1,454,205.00), as detailed in Exhibit C.
“Additional Services” means any work that is determined by CITY to be necessary for the proper completion of the Project, but which is not included within the Scope of Services described at Exhibit A. CITY may elect to, but is not required to, authorize Additional Services up to the maximum amount of compensation set forth for Additional Services in this Section 5. CONTRACTOR shall provide Additional Services only by advanced, written authorization from CITY as detailed in this Section. Additional Services, if any, shall be authorized by CITY with a Task Order assigned and authorized by CITY’s Project Manager, as identified in Section 8 (Invoicing). Each Task Order shall be in substantially the same form as Exhibit A-1, entitled “GENERAL SERVICES TASK ORDER”. Each Task Order shall contain a specific scope of services, schedule of performance and maximum compensation amount, in accordance with the provisions of this Agreement.

Compensation for Additional Services shall be specified by CITY in the Task Order, based on whichever is lowest: the compensation structure set forth in Exhibit C or a negotiated lump sum.

To accept a Task Order, CONTRACTOR shall sign the Task Order and return it to CITY’s Project Manager within the time specified by the Project Manager, and upon authorization by CITY (defined as counter -signature by the CITY Project Manager), the fully exec uted Task Order shall become part of this Agreement. The cumulative total Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 compensation to CONTRACTOR for all Task Orders authorized under this Agreement shall not exceed the amount of compensation set forth for Additional Services in this Section

5. CONTRACTOR shall only be compensated for Additional Services performed under an authorized Task Order and only up to the maximum amount of compensation set forth for Additional Services in this Section 5. Performance of and payment for any Additional Services are subject to all requirements and restrictions in this Agreement.”

SECTION 4. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference:

a. Exhibit “A” entitled “SCOPE OF SERVICES”, ADDED, AMENDED PREVIOUS. b. Exhibit “B” entitled “SCHEDULE OF PERFORMANCE”, ADDED, AMENDED

SECTION 5. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect.

SECTION 6 . Incorporation of Recitals . The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference.

(SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.)

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000

SIGNATURES OF THE PARTIES

IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written.

CITY OF PALO ALTO

_____________________________
City Manager

APPROVED AS TO FORM:

_____________________________
City Attorney or designee

UNIVERSAL SITE SERVICES INC.

By:______________________________

Name:___________________________

Title:____________________________

Attachments:

Exhibit “A” entitled “SCOPE OF SERVICES”, ADDED, AMENDED PREVIOUS.

Exhibit “B” entitled “SCHEDULE OF PERFORMANCE”, ADDED, AMENDED PREVIOUS.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 President
Jerry Nunez

EXHIBIT A

SCOPE OF SERVICES
AMENDMENT NO. 1, ADDED, AMENDED PREVIOUS

The CONTRACTOR will provide the Services detailed below in this Scope of Services on an on- call basis via City-approved Task Order as detailed in Section 1 (“Services”) of this Agreement.

1. GENERAL INFORMATION

CONTRACTOR will provide steam cleaning services for various areas located throughout the CITY. Areas that require service include, but are not limited to, University Ave and California Ave Downtown Business Districts, various parking garages and community gathering areas, Region Water Quality Control Plant (RWQCP), and pedestrian underpasses.

The sidewalk area to be steam cleaned will be between the face of curb and the adjoining private or public property line. The sidewalks are made of either concrete or special treatment surfaces (brick, exposed aggregate, tile, etc.). Steam cleaning will be limited to one side of the street at a time. The CONTRACTOR will examine, inspect, and have full knowledge of the limits of work and physical conditions of the sidewalks to be steam cleaned.

CONTRACTOR is responsible for noting the different maximum vehicle height limits for each parking garage to ensure their equipment does not damage CITY property.

2. RECOGNIZED SURFACE CLEANER

The CONTRACTOR will be a Recognized Surface Cleaner by the Bay Area Stormwater Management Agencies Association (BASMAA) and uphold the Best Management Practices (BMP) from the RWQCP. If a non-recognized Surface Cleaner is awarded the contract, they must be certified by BASMAA as recognized Surface Cleaner prior to starting the cleaning services.

CONTRACTOR will maintain an up-to-date certification on file for the duration of the contract.

Prior to the CITY issuing the Notice to Proceed, the CONTRACTOR will provide a pollution prevention BMP plan to ensure that they are following the requirements as a certified Recognized Surface Cleaner and the requirements set forth in the City’s Municipal Code. This BMP plan will be reviewed and approved by the City’s Watershed Protection Group.

3. SERVICES OVERVIEW

Task 1 – University Downtown Business District/Parking Garages

1A. UNIVERSITY AVENUE SIDEWALKS - CONTRACTOR will steam clean twice (2) a month for the duration of the contract. (See Exhibit A, Map No. 1)

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Street From To Side of Street
UNIVERSITY AVENUE Alma Street Webster Street Both

1B. DOWNTOWN SIDEWALKS (NORTH TO SOUTH STREETS) - CONTRACTOR will steam clean once (1) a month for the duration of the contract. (Excluding University Avenue) (See Exhibit A, Map No. 1)

Street From To Side of Street
LYTTON AVENUE Alma Street Cowper Street Both
LYTTON AVENUE Cowper Street Webster Street South only HAMILTON AVENUE Alma Street Webster Street Both
FOREST AVENUE Alma Street Waverley Street North only
FOREST AVENUE Ramona Street Bryant Street South only

1C. DOWNTOWN SIDEWALKS (WEST TO EAST STREETS): CONTRACTOR will steam clean once (1) a month for the duration of the contract. (Excluding University Avenue) (See Exhibit A, Map No. 1)

Street From To Side of Street
ALMA STREET Lytton Avenue Forest Avenue East only
HIGH STREET Lytton Avenue Forest Avenue Both
EMERSON STREET Lytton Avenue Forest Avenue Both
RAMONA STREET Lytton Avenue Forest Avenue Both
BRYANT STREET Lytton Avenue Forest Avenue Both
FLORENCE STREET Lytton Avenue University Avenue Both
GILMAN STREET Hamilton Avenue Forest Avenue Both
WAVERLEY STREET Lytton Avenue Forest Avenue Both
KIPLING STREET Lytton Avenue University Avenue Both
COWPER STREET Lytton Avenue Hamilton Avenue Both
TASSO STREET Lytton Avenue University Avenue Both
WEBSTER STREET Lytton Avenue Hamilton Avenue West only

Street From To Side of Street
EMERSON STREET Lytton Avenue Forest Avenue Both
RAMONA STREET Lytton Avenue Hamilton Avenue Both
BRYANT STREET University Avenue Hamilton Avenue Both
WAVERLEY STREET Lytton Avenue Forest Avenue Both

1D. PARKING GARAGES - CONTRACTOR will steam clean the following garages once (1) a year in the month of June. (limited to the floor, handrails, and stairs only) (See Exhibit A, Map No. 2):

 Bryant Lytton Parking Garage (Lot J) – Located at 445 Bryant Street. It is the responsibility of the CONTRACTOR to steam clean all floors and stairs. CONTRACTOR Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 will lightly rinse handrails located within the stairwells. When CONTRACTOR is within three (3) feet of elevator doors CONTRACTOR will reduce the nozzle pressure and direct water away from elevator to ensure that water will not enter elevator. If necessary, CONTRACTOR will place a barrier to prevent water from intruding into the elevators. CONTRACTOR will remain liable for any damage to the elevator due to steam cleaning.

 High Street Parking Garage (Lot R) – Located at 528 High Street. It is the responsibility of the CONTRACTOR to steam clean all floors and stairs. CONTRACTOR will lightly rinse handrails located within the stairwells. When CONTRACTOR is within three (3) fee t of elevator doors CONTRACTOR will reduce the nozzle pressure and direct water away from elevator to ensure that water will not enter elevator. If necessary, CONTRACTOR will place a barrier to prevent water from intruding into the elevators. CONTRACTOR will remain liable for any damage to the elevator due to steam cleaning.

 Webster Cowper Parking Garage (S/L) – Located at 534 Webster Street. It is the responsibility of the CONTRACTOR to steam clean all floors and stairs. CONTRACTOR will lightly rinse handrails located within the stairwells. When CONTRACTOR is within three (3) feet of elevator doors CONTRACTOR will reduce the nozzle pressure and direct water away from elevator to ensure that water will not enter elevator. If necessary, CONTRACTOR will place a barrier to prevent water from intruding into the elevators. CONTRACTOR will remain liable for any damage to the elevator due to steam cleaning.

 Garage Q – Located at 430 High Street. It is the responsibility of the CONTRACTOR to steam clean all floors and stairs. CONTRACTOR will lightly rinse handrails located within the stairwells. When CONTRACTOR is within three (3) feet of elevator doors CONTRACTOR will reduce the nozzle pressure and direct water away from elevator to ensure that water will not enter elevator. If necessary, CONTRACTOR will place a barrier to prevent water from intruding into the elevators. CONTRACTOR will remain liable for any damage to the elevator due to steam cleaning.

 Civic Center – Located at 250 Hamilton Avenue. It is the responsibility of the CONTRACTOR to steam clean all floors and stairs. CONTRACTOR will lightly rinse handrails located within the stairwells. When CONTRACTOR is within three (3) feet of elevator doors CONTRACTOR will reduce the nozzle pressure and direct water away from elevator to ensure that water will not enter elevator. If necessary, CONTRACTOR will place a barrier to prevent water from intruding into the elevators. CONTRACTOR will remain liable for any damage to the elevator due to steam cleaning.

Task 2 - California Ave Downtown Business District/Parking Garages

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 2A. CALIFORNIA AVE - CONTRACTOR will steam clean both sidewalks of California Ave from El Camino Real to Park Blvd. This service is to be completed once (1) a month for the duration of the contract. (See Exhibit A, Map No. 3)

2B. PARKING GARAGES - CONTRACTOR will steam clean the following garages once (1) a year in the month of June. (limited to the floor, handrails, and stairs only) (See Exhibit A, Map No. 4):

 Ted Thompson Parking Garage – Located at 275 Cambridge Avenue. It is the responsibility of the CONTRACTOR to steam clean all floors and stairs. CONTRACTOR will lightly rinse handrails located within the stairwells.

 Cambridge Parking Garage/Lot 5 – Located at 437 Cambridge Ave. It is the responsibility of the CONTRACTOR to steam clean all floors and stairs. CONTRACTOR will lightly rinse handrails located within the stairwells.

 Sherman Parking Garage – Located at 350 Sherman Ave. It is the responsibility of the CONTRACTOR to steam clean all floors and stairs. CONTRACTOR will lightly rinse handrails located within the stairwells.

Task 3 - Lytton Plaza/Palo Alto City Hall

3A. LYTTON PLAZA - Southeast corner of University Avenue and Emerson Street. Area to be power washed 2x (2nd and 4th week) per month, including fountain, chairs and tables. Tables and chairs are to be temporarily re-located onto decomposed granite pad (red box in Exhibit A, Map No.5) during steam cleaning and put back to original locations once work has been completed. Do not steam clean decomposed granite pad in middle of Lytton Plaza. (See Exhibit A, Map No. 5)

3B. PALO ALTO CITY HALL/KING PLAZA - CONTRACTOR will steam clean all walkways, sidewalks and stairs located at King Plaza, City Hall, and Police Station. The stairs located on Hamilton Ave that lead down to the parking garage are not included in this contract. This service is to be completed four (4) times a year for the duration of the contract. During the months of January, April, July and October. (See Exhibit A, Map No. 6)

Task 4 - Mitchell Park Community Center/Rinconada Park/ Palo Alto Art Center

4A. MITCHEL PARK COMMUNITY CENTER/LIBRARY - CONTRACTOR will steam cleaning Mitchell Park Community Center located on 3700 Middlefield Rd. CONTRACTOR will steam clean main library entrance, coffee seating area, and adjacent sidewalks. This service is to be completed once a month for the duration of the contract.

The CONTRACTOR will steam clean center patio and sidewalks located behind the Community Center/Library on a Quarterly basis. This service is to be completed four (4) times a year for the Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 duration of the contract. During the months of March, June, September, December. (See Exhibit A, Map No. 7)

4B. RINCONADA PARK/PALO ALTO ART CENTER - CONTRACTOR will steam clean front entrances and adjacent sidewalks. This service is to be completed four (4) times a year for the duration of the contract. During the months of March, June, September, and December. (See Exhibit A, Map No. 8)

Task 5: RWQCP – Water Treatment Plant

CONTRACTOR will steam clean sidewalks and front entrances of the Administration building and Operations building plaza. CONTRACTOR will steam clean the loading area of the Maintenance building. Six (6) times a year for the duration of the contract. During the months of January, March, May, July, September, November. (See Exhibit A, Map No. 9)

Task 6: Pedestrian Underpasses

6A. UNIVERSITY AVENUE PEDESTRIAN UNDERPASS – CONTRACTOR will steam clean the pedestrian underpass on both the North and South side of University Ave. This underpass is located on University Ave between High Street and El Camino Real. CONTRACTOR will steam clean pedestrian underpass including pedestrian walkways, bicycle paths, and four (4) walkways that lead to Caltrans train station. CONTRACTOR is responsible for lightly rinsing hand railings and walls located within Exhibit A, Map No. 10. CONTRACTOR will steam clean the underpass once (1) per month for the duration of the contract. (See Exhibit A, Map No. 10)

6B. HOMER AVENUE PEDESTRIAN UNDERPASS – CONTRACTOR will steam clean all walkways, stairs and ADA ramps associated with Homer Avenue Pedestrian Underpass. This Underpass is located on Homer Ave between Alma Street and Urban Lane. CONTRACTOR will steam clean pedestrian underpass including pedestrian walkways and bicycle paths. CONTRACTOR is responsible for lightly rinsing hand railings and walls located within Exhibit A, Map No. 11.

CONTRACTOR will steam clean the underpass once (1) per month for the duration of the contract. (See Exhibit A, Map No. 11)

6C. EMBARCADERO ROAD PEDESTRIAN UNDERPASS – CONTRACTOR will steam clean the pedestrian underpass on both the North and South side of Embarcadero Rd. This underpass is located on Embarcadero Rd under Alma street between Kingsley Ave and Town and Country Shopping Center. Steam cleaning will start from either side of the metal railing and conclude at the end of the railing. CONTRACTOR will lightly rinse handrails and walls located within in the underpass. CONTRACTOR will steam clean the underpass once (1) per month for the duration of the contract. (See Exhibit A, Map No. 12)

6D. CALIFORNIA AVE PEDESTRIAN UNDERPASS – California Ave underpass travels under Alma Street to California Avenue. CONTRACTOR will start steam cleaning the walkway from the metal fence on N. California Ave near Jerry Bowden Park to the end of the metal fence on California Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Ave. CONTRACTOR will steam clean the underpass once (1) per month for the duration of the contract. (See Exhibit A, Map No. 13)

Task 7: Additional Services – On Call as Needed T&M (Time & Materials) Emergency/ Unscheduled Services

In addition to the other tasks detailed in this Section 3 (Services Overview) of this Exhibit A, Scope of Services, the CONTRACTOR may be called upon by City to provide, and will provide, Additional Services via City-approved Task Order as detailed in Section 5 (Compensation for Original Term) of this Agreement. Such Additional Services may include but are not limited to the following:

7A. EMERGENCY SERVICES - CONTRACTOR will provide steam cleaning services including collection and disposal of any wash water on an On- Call basis. CONTRACTOR will provide up to an additional 50 hours per year of steam cleaning to deal with problematic areas throughout the CITY. CONTRACTOR must be on site within three (3) hours of notification from the CITY. For emergency service, CONTRACTOR will bill CITY on an hourly basis, with an emergency mobilization charge added per occurrence. These services will be u sed only when necessary, so it is possible that all, few or none of the additional hours will be used during a year. CITY will only pay for actual hours of steam cleaning and will not pay for any unused contingency hours.

7B. UNSCHEDULED SERVICES – CONTRACTOR will provide, if required by the CITY, unscheduled steam cleaning. CONTRACTOR will provide up to an additional fifty (50) hours per year of contingency steam cleaning to deal with problematic areas throughout the CITY. CONTRACTOR will satisfactory complete any contingency steam cleaning with in seven (7) business days after notification from CITY. These steam cleaning services will be billed at an hourly rate. These services will be used only when necessary, so it is possible that all, few or none of the additional hours will be used during a year. CITY will only pay for actual hours of steam cleaning and will not pay for any unused contingency hours.

Task 8: Parking Garages – floors, ceilings, walls, doors and frames, columns, ductwork, piping, handrails, stairwells. (See Exhibit A, Map No. 2 and 4)

The work in general consists of power washing ceilings, floors, walls, doors and frames, columns, metals, ductwork, piping, handrails, stairwells, and the removal and disposal of debris, litter, dirt, and wash water generated by the cleaning operation. Each garage has different washing requirements. Final scheduling needs to be approved by the project manager prior to the start of the work.
8A. THE CIVIC CENTER PARKING GARAGE - located at 250 Hamilton Avenue has three subterranean levels (A, B, and C). The garage has no effective drainage systems other than for storm water runoff. Parking stalls below drainage holes for each level must be posted with No Parking signs as appropriate to prevent dirty wash water from draining to the parking stalls beneath each drain hole. The garage has a parking floor area of approximately 230,000 S.F. used for permit and hourly parking, accessible both day and night. The Civic Center parking Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 garage cleaning activities will be limited to the hours of 11:00 p.m. to 6:00 a.m., Sunday through Thursday. The CONTRACTOR will submit a schedule to the City for approval prior to the start of work. CONTRACTOR will complete the Civic Center Garage within 10-12 consecutive days. CONTRACTOR will start at the top floor (A Level) and work down to lowest floor (C Level).

CONTRACTOR will steam clean the garage once during the contract term as scheduled by the City, which usually occurs during the month of June.

The Contractor will thoroughly inspect and review the parking garage to observe any conditions that might hinder the completion of this project. Low overhead, disposal location, electrical outlets, water outlets, etc.

1. Walls, Columns, and Ceilings
• The CONTRACTOR will use cold water only for power washing walls and all surfaces other than the floor.
• Power wash all piping including sewer, water, fire sprinkler and electrical conduit.

CONTRACTOR will assure that the topside of all suspended piping will be free of dirt and dust.
• Power wash all ventilating ducts attached to or suspended from the ceilings. The topside of all ducts will be free of dirt and dust.
• All lighting fixtures, exit lights, fire alarms, strobe lights, fire hose and extinguisher cabinets, and switches will be protected to prevent damage during the cleaning operation and will be hand wiped free of dirt, dust and water marks. If damaged, all repairs will be made within one day at the CONTRACTOR’s expense. If the repairs are not made immediately, the City will have the repairs made and the amount deducted from CONTRACTOR’s final payment. Do not power wash lighting fixtures or other electrical items.
• The wall and column mounted carbon monoxide sensors are to be protected during the wall cleaning operation. If a sensor is damaged the CONTRACTOR will make repairs within one day. If the repairs are not made immediately, the City will have the repairs made and the amount deducted from CONTRACTOR’s final payment. • Main Power Buss - During ceiling cleaning operation the CONTRACTOR will take steps necessary to protect the main power feed located on Level B ceiling to prevent the intrusion of water.
• Fire Sprinkler Risers - The three fire risers located on Level B on the Bryant Street side will be protected against damage and accidental alarms during the cleaning operation.
• The ceiling mounted carbon monoxide sensors are to be protected during the ceiling cleaning operation. If a sensor is damaged the CONTRACTOR will make repairs within one day. If the repairs are not made immediately, the City will have the repairs made and the amount deducted from CONTRACTOR’s final payment. • All signs and graphics attached to or a part of the walls, columns, and beams will be protected during the cleaning operation. If necessary, they will be hand cleaned and wiped, and free of dirt, dust and water marks. The CONTRACTOR will make any Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 repairs or replace any signs damaged or broken during project. • Fire sprinkler heads are to be protected during the ceiling cleaning operation.

2. Elevators
• Floor area in front of elevators to be cleaned at each level. • Elevator lobby doors and trim will be wiped free of watermarks. • The CONTRACTOR will prevent any water from entering into the elevator shafts, cars, and equipment rooms.
• The CONTRACTOR will prevent water from entering the main building elevator lobbies.

3. Storage Rooms (5)
• The CONTRACTOR will prevent water from entering the five storage rooms. The storage rooms will require extra protection to prevent water from seeping under the floor plates and doors, and the open screened area at the top of the walls.

4. Floors
• The CONTRACTOR will sweep the entire parking garage floor area and remove all dust at or around ventilator ducts, corners, elevators, curbs, and walls prior to any soaking or scrubbing operations.
• The CONTRACTOR will use absorbent materials i.e. wipes, rags or granules to remove any standing or ponded petroleum products such as oil, anti-freeze, or grease.
• The CONTRACTOR will apply a biodegradable cleaner to the heavily oil soaked concrete surfaces and scrub the surface using a non-destructive method, which must be pre-approved by the Project Manager. Care in selection of cleaners to prevent noxious odors or any residue is imperative. The CONTRACTOR will hotpressure wash stall surfaces to remove the balance of the accumulated oil drippings left by automobiles.
• The CONTRACTOR will hot pressure wash and scrub by mechanical method the entire parking garage floor area to remove all gum, stains, adhesives, and other substances adhering to the surfaces of the project area including collection and disposal of wash water to an approved City provided disposal site. • The CONTRACTOR will clean any water spots on doors, walls, etc., which result from the floor cleaning.
• The CONTRACTOR will prevent noxious fumes and odors from entering into the office and workspaces.

5. Stairwells
• Stairwell cleaning to include floors (steps, landings, walkways leading to garage parking areas, and under stairwells), walls, ceiling, doors, piping, and lights.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 8B. LOT Q PARKING GARAGE - located at 430 High Street has four subterranean levels (A, B, C, and D). The garage has no effective drainage systems other than for storm water runoff. The garage has a parking floor area of approximately 48,000 S.F. used for permit and hourly parking, accessible both day and night. Lot Q parking garage cleaning activities will be limited to the hours of 8:00 a.m. to 5:30 p.m., Saturdays and Sundays only. The CONTRACTOR will submit a schedule to the City for approval prior to the start of work. CONTRACTOR will complete the work within one (1) day. CONTRACTOR will steam clean the garage once during the contract term as scheduled by the City, which usually occurs during the month of March.

Lot Q Parking Garage cleaning project includes the cleaning of floors, walls, ceilings, beams, columns, ventilating ducts, piping, doors, and light fixtures in the garage and stairwell areas (including under stairwells in fenced area and walkways to garage) and floors in front of elevators. A key is required for access to fenced area under stairwells. CONTRACTOR will furnish all labor, materials, tools, and equipment necessary to complete this work.

The CONTRACTOR will thoroughly inspect and review the parking garage to observe any conditions that might hinder the completion of this project. Low overhead, disposal location, electrical outlets, water outlets, etc.

6. Walls, Columns, and Ceilings
• The CONTRACTOR will use cold water only for power washing walls and all surfaces other than the floor.
• Power wash all piping including sewer, water, fire sprinkler and electrical conduit.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000

7. Elevators
• Floor area in front of elevators to be cleaned at each level. • Elevator lobby doors and trim will be wiped free of watermarks. • The CONTRACTOR will prevent any water from entering into the elevator shafts, cars, and equipment rooms.

8. Floors
• The CONTRACTOR will sweep the entire parking garage floor area and remove all dust at or around ventilator ducts, corners, elevators, curbs, and walls prior to any soaking or scrubbing operations.
• The CONTRACTOR will use absorbent materials i.e. wipes, rags or granules to remove any standing or ponded petroleum products such as oil, anti-freeze, or grease.
• The CONTRACTOR will apply a biodegradable cleaner to the heavily oil soaked concrete surfaces and scrub the surface using a non-destructive method, which must be pre-approved by the Project Manager. Care in selection of cleaners to prevent noxious odors or any residue is imperative. The CONTRACTOR will hot-pressure wash stall surfaces to remove the balance of the accumulated oil drippings left by automobiles.
• The CONTRACTOR will hot pressure wash and scrub by mechanical method the entire parking garage floor area to remove all gum, stains, adhesives, and other substances adhering to the surfaces of the project area including collection and disposal of wash water to an approved City provided disposal site. • The CONTRACTOR will clean any water spots on doors, walls, etc., which result from the floor cleaning.
• The CONTRACTOR will prevent noxious fumes and odors from entering into the office and workspaces.

9. Stairwells
• Stairwell cleaning to include floors (steps, landings, walkways leading to garage parking areas, and under stairwells), walls, ceiling, doors, piping, and lights.

8C. COWPER/WEBSTER (S/L) PARKING GARAGE - located at 425 Bryant Street has five upper floors (1 through 5) and three subterranean floors (A, B, and C). The garage has no effective drainage systems other than for storm water runoff. The garage has a parking floor area of approximately 229,380 S.F. used for permit and hourly parking, accessible both day and night.

Lot S/L parking garage cleaning activities will be limited to the hours of 11:00 p.m. to 6:00 a.m., Sunday through Thursday. The CONTRACTOR will submit a schedule to the City for approval prior to the start of work. CONTRACTOR will complete the work within two (2) consecutive days. CONTRACTOR will steam clean the garage once during the contract term as scheduled by the City, which usually occurs during the month of April.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Lot S/L Parking Garage cleaning project includes the cleaning of the parking garage and stairwell (including under stairwells in fenced area) walls, ceilings, beams, columns, ventilating ducts, doors, piping, and light fixtures, and floors in front of elevators. CONTRACTOR will furnish all labor, materials, tools, and equipment necessary to complete this work. This will be for all levels except the top floor, which will only receive floor cleaning in front of the elevators.

CONTRACTOR will assure that the topside of all suspended piping will be free of dirt and dust.
• Power wash all ventilating ducts attached to or suspended from the ceilings. The topside of all ducts will be free of dirt and dust.
• All lighting fixtures, exit lights, fire alarms, strobe lights, fire hose and extinguisher cabinets, and switches will be protected to prevent damage during the cleaning operation and will be hand wiped free of dirt, dust and water marks. If damaged, all repairs will be made within one day at the CONTRACTOR’s expense. If the repairs are not made immediately, the City will have the repairs made and the amount deducted from CONTRACTOR’s final payment. Do not power wash lighting fixtures or other electrical items.
• Fire Sprinkler Risers - Fire risers located in the garage will be protected against damage and accidental alarms during the cleaning operation. • The wall mounted carbon monoxide sensors are to be protected during the wall cleaning operation. If a sensor is damaged the CONTRACTOR will make repairs within one day. If the repairs are not made immediately, the City will have the repairs made and the amount deducted from CONTRACTOR’s final payment. • All signs and graphics attached to or a part of the walls, columns, and beams will be protected during the cleaning operation. If necessary, they will be hand cleaned and wiped, and free of dirt, dust and water marks. The CONTRACTOR will make any repairs or replace any signs damaged or broken during project. • Fire sprinkler heads are to be protected during the ceiling cleaning operation.

3. Stairwells
Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 • Stairwell cleaning to include floors (steps, landings, walkways leading to garage parking areas, and under stairwells), walls, ceiling, doors, piping, and lights.

8D. HIGH STREET (LOT R) PARKING GARAGE - located at 528 High Street has five upper floors (1 through 5). The garage has no effective drainage systems other than for storm water runoff.

The garage has a parking floor area of approximately 93,930 S.F. used for permit and hourly parking, accessible both day and night. Lot R parking garage cleaning activities will be limited to the hours of 11:00 p.m. to 6:00 a.m., Sunday through Thursday. The CONTRACTOR will submit a schedule to the City for approval prior to the start of work. CONTRACTOR will complete the work within one (1) day. CONTRACTOR will steam clean the garage once during the contract term as scheduled by the City, which usually occurs during the month of April.

Lot R Parking Garage cleaning project includes the cleaning of the parking garage and stairwell walls, ceilings, beams, columns, ventilating ducts, doors, piping, and light fixtures, and floors in front of elevators. CONTRACTOR will furnish all labor, materials, tools, and equipment necessary to complete this work. This will be for all levels except the top floor, which will only receive floor cleaning in front of the elevators.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 • All signs and graphics attached to or a part of the walls, columns, and beams will be protected during the cleaning operation. If necessary, they will be hand cleaned and wiped, and free of dirt, dust and water marks. The CONTRACTOR will make any repairs or replace any signs damaged or broken during project. • Fire sprinkler heads are to be protected during the ceiling cleaning operation.

3. Stairwells
• Stairwell cleaning to include floors (steps, landings, walkways leading to garage parking areas, and under stairwells), walls, ceiling, doors, piping, and lights.

8E. BRYANT/LYTTON (LOT J) PARKING GARAGE - located at 520 Webster Street has six upper floors (1 through 6) and one subterranean floor. The garage has no effective drainage systems other than for storm water runoff. The garage has a parking floor area of approximately 148,000 S.F. used for permit and hourly parking, accessible both day and night. Lot J parking garage cleaning activities will be limited to the hours of 11:00 p.m. to 6:00 a.m., Sunday through Thursday. The CONTRACTOR will submit a schedule to the City for approval prior to the start of work. CONTRACTOR will complete the work within one (1) day. CONTRACTOR will steam clean the garage once during the contract term as scheduled by the City, which usually occurs during the month of June.

Lot J Parking Garage cleaning project includes the cleaning of the parking garage painted walls and lower block walls, doors, piping (lower level only), stairwells (all levels), and floors in front of elevators (all levels). CONTRACTOR will furnish all labor, materials, tools, and equipment necessary to complete this work.

The upper levels 1 – 6 will consist of power washing stairwells and floors in front of elevators and cleaning light fixtures only.

CONTRACTOR will assure that the topside of all suspended piping will be free of dirt and dust.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 • All lighting fixtures, exit lights, fire alarms, strobe lights, fire hose and extinguisher cabinets, and switches will be protected to prevent damage during the cleaning operation and will be hand wiped free of dirt, dust and water marks. If damaged, all repairs will be made within one day at the CONTRACTOR’s expense. If the repairs are not made immediately, the City will have the repairs made and the amount deducted from CONTRACTOR’s final payment. Do not power wash lighting fixtures or other electrical items.
• Fire Sprinkler Risers - Fire risers located in the garage will be protected against damage and accidental alarms during the cleaning operation. • All signs and graphics attached to or a part of the walls, columns, and beams will be protected during the cleaning operation. If necessary, they will be hand cleaned and wiped, and free of dirt, dust and water marks. The CONTRACTOR will make any repairs or replace any signs damaged or broken during project.

3. Stairwells
• Stairwell cleaning to include floors (steps, landings, walkways leading to garage parking areas, and under stairwells), walls, ceiling, doors, piping, and lights.

8F. CAMBRIDGE PARKING GARAGE - located at 437 Cambridge Avenue has two (2) floors.

The garage has no effective drainage systems other than for storm water runoff. Cambridge parking garage cleaning activities will be limited to the hours of 11:00 p.m. to 6:00 a.m., Sunday through Thursday. The CONTRACTOR will submit a schedule to the City for approval prior to the start of work. CONTRACTOR will complete the work within one (1) day.

CONTRACTOR will steam clean the garage once during the contract term as scheduled by the City, which usually occurs during the month of June.

Cambridge Parking Garage cleaning project includes the cleaning of the parking garage painted walls and lower block walls, doors, piping, stairwells (all levels), and dusting/cleaning of light fixtures. CONTRACTOR will furnish all labor, materials, tools, and equipment necessary to complete this work.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000

CONTRACTOR will assure that the topside of all suspended piping will be free of dirt and dust.
• All lighting fixtures, exit lights, fire alarms, strobe lights, fire hose and extinguisher cabinets, and switches will be protected to prevent damage during the cleaning operation and will be hand wiped free of dirt, dust and water marks. If damaged, all repairs will be made within one day at the CONTRACTOR’s expense. If the repairs are not made immediately, the City will have the repairs made and the amount deducted from CONTRACTOR’s final payment. Do not power wash lighting fixtures or other electrical items.
• Fire Sprinkler Risers - Fire risers located in the garage will be protected against damage and accidental alarms during the cleaning operation. • All signs and graphics attached to or a part of the walls, columns, and beams will be protected during the cleaning operation. If necessary, they will be hand cleaned and wiped, and free of dirt, dust and water marks. The CONTRACTOR will make any repairs or replace any signs damaged or broken during project.

2. Stairwells
• Stairwell cleaning to include floors (steps, landings, walkways leading to garage parking areas, and under stairwells), walls, ceiling, doors, piping, and lights.

8G. TED THOMPSON parking garage - located at 275 Cambridge Avenue this garage has two (2) floors. The garage has no effective drainage systems other than for storm water runoff.

Ted Thompson parking garage cleaning activities will be limited to the hours of 11:00 p.m. to 6:00 a.m., Sunday through Thursday. The CONTRACTOR will submit a schedule to the City for approval prior to the start of work. CONTRACTOR will complete the work within one (1) day. CONTRACTOR will steam clean the garage once during the contract term as scheduled by the City, which usually occurs during the month of June.

Ted Thompson Parking Garage cleaning project includes the cleaning of the parking garage painted walls and lower block walls, doors, piping, stairwells (all levels), and dusting/cleaning of light fixtures. CONTRACTOR will furnish all labor, materials, tools, and equipment necessary to complete this work.

The CONTRACTOR will thoroughly inspect and review the parking garage to observe any Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 conditions that might hinder the completion of this project. Low overhead, disposal location, electrical outlets, water outlets, etc.

3. Walls, Columns, and Ceilings
• The CONTRACTOR will use cold water only for power washing walls and all surfaces other than the floor.
• Power wash all piping including sewer, water, fire sprinkler and electrical conduit.

4. Stairwells
• Stairwell cleaning to include floors (steps, landings, walkways leading to garage parking areas, and under stairwells), walls, ceiling, doors, piping, and lights.

8H. Sherman parking garage - located at 350 Sherman Ave has both above ground floors and subterranean floors. The garage has no effective drainage systems other than for storm water runoff. The garage hourly parking, accessible both day and night. Sherman parking garage cleaning activities will be limited to the hours of 11:00 p.m. to 6:00 a.m., Sunday through Thursday. The CONTRACTOR will submit a schedule to the City for approval prior to the start of work. CONTRACTOR will complete the work within three (3) days. CONTRACTOR will steam clean the garage once during the contract term as scheduled by the City, which usually occurs during the month of June.

Sherman Parking Garage cleaning project includes the cleaning of the parking garage painted walls and lower block walls, doors, piping, stairwells (all levels), and floors in front Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 of elevators (all levels). CONTRACTOR will furnish all labor, materials, tools, and equipment necessary to complete this work.

The upper levels will consist of power washing stairwells and floors in front of elevators and cleaning light fixtures only.

5. Walls, Columns, and Ceilings
• The CONTRACTOR will use cold water only for power washing walls and all surfaces other than the floor.
• Power wash all piping including sewer, water, fire sprinkler and electrical conduit.

6. Elevators
• Floor area in front of elevators to be cleaned at each level. • Elevator lobby doors and trim will be wiped free of watermarks. • The CONTRACTOR will prevent any water from entering into the elevator shafts, cars, and equipment rooms.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000

7. Stairwells
• Stairwell cleaning to include floors (steps, landings, walkways leading to garage parking areas, and under stairwells), walls, ceiling, doors, piping, and lights.

CONTRACTOR SUPERVISION: In addition to the lead position, the CONTRACTOR will assign an onsite superintendent to supervise the work for the duration of the project. The project superintendent will walk jobsite and review work to be completed with City's project manager prior to each job.

All CONTRACTORS and SUBCONTRACTOR’S employees will wear an acceptable form of identification, such as a uniform or identification badge, indicating their status as employees of the CONTRACTOR while servicing any City facility.

SCHEDULING MEETING: The CONTRACTOR will provide the City with a preliminary schedule prior to any work. The Project Manager will review and approve the schedule that include various phases of the operations such as, the traffic control plan, and all required submittals.

The approved progress schedule will be adhered to throughout the contract. CONTRACTOR will also provide emergency phone numbers for after-hour calls at this meeting.

CONTRACTOR may be issued keys for facilities requiring access under this contract. Keys will be arranged through the Project Manager at the Pre-Wash meeting. CONTRACTOR will secure all areas they open as soon as the work in that particular area is completed. CONTRACTOR will not duplicate keys. Keys picked up before the job will be returned within two business days after job completion.

TRAFFIC CONTROL: The CONTRACTOR will submit a traffic control plan showing the method of warning, directing and guiding traffic for review and approval by the Project Manager. The CONTRACTOR will post "No Parking" signs in areas where work is to be done at least 72 hours prior to work being performed. At the City Hall parking garage and Lot Q notification will consist of City-furnished "No Parking" signs posted in front of each stall to be closed. At Lot S/L, Lot R, & Lot J there is the ability to close off whole floors, so each parking space does not have to be posted in these lots. Signage will still need to be posted 72 hours prior to the work starting. “No Parking” signs will be provided by the Public Works Department. The logistics of floor closures will be discussed with the project manager prior to start of work.

STORM DRAIN PROTECTION:

A. The CONTRACTOR will prevent any discharge into the building storm drain system by damming or blocking the inlets and collecting any accumulations for proper disposal.

The CONTRACTOR will not drain any effluent, water or chemicals into any street, drain, or any location not approved by the Project Manager.

B. The storm water collection points at each floor level will be properly blocked during Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 cleaning to prevent water or cleaners from migration to the next lower level. Care in preventing water seeping through expansion joints or water stops onto lower levels is also important to prevent damage to vehicles that may be parked under those locations.

STORM WATER POLLUTION PREVENTION:

A. General
a. Designated Area - The Contractor will propose designated areas of the project site, for approval by the Project Manager, suitable for material delivery, storage, and waste collection that, to the maximum extent practicable, are near construction entrances and away from catch basins, gutters, drainage courses, and creeks
b. Disposal - At the end of each working day, the Contractor will collect all scrap, debris, and waste material, and dispose of such materials off site.

B. Hazardous Material/Waste
a. Storage
i. The Contractor will label and store all hazardous materials, such as pesticides, paints, thinners, solvents, and fuels; and all hazardous wastes, such as waste oil and antifreeze; in accordance with the City of Palo Alto Hazardous Materials Storage Ordinance and all applicable State and Federal regulations.
ii. The Contractor will store all hazardous materials and all hazardous wastes in accordance with secondary containment regulations, and it is recommended that these materials and wastes are covered, as needed, to avoid potential management of collected rainwater as a hazardous waste.
iii. The Contractor will keep an accurate, up-to-date inventory, including Material Safety Data Sheets (MSDS), of hazardous materials and hazardous wastes stored on-site, to assist emergency response personnel in the event of a hazardous materials incident.

C. Spill Prevention and Control
a. The Contractor will keep a stockpile of spill cleanup materials, such as rags or absorbents, readily accessible on-site.
b. The Contractor will immediately contain and prevent leaks and spills from entering storm drains, and properly cleanup and dispose of the waste and cleanup materials. If the waste is hazardous, the Contractor will handle the waste as described B.i above.
c. The Contractor will not wash any spilled material into streets, gutters, storm drains, or creeks and will not bury spilled hazardous materials. d. The Contractor will report any hazardous materials spill to the City of Palo Alto Public Works, Facilities Management Division, and (650) 496-6900.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 D. Vehicles
a. The Contractor will use secondary containment, such as a drip pan, to catch leaks or spills any time that vehicle or equipment fluids are dispensed, changed, or poured.
b. The Contractor will keep a stockpile of spill cleanup materials, such as rags or absorbents, readily accessible on-site.
c. The Contractor will clean up leaks and spills of vehicle or equipment fluids immediately and dispose of the waste and cleanup materials as hazardous waste, as described in B.i above.
d. The Contractor will not wash any spilled material into streets, gutters, storm drains, or creeks and will not bury spilled hazardous materials. e. The Contractor will report any hazardous materials spill to the City of Palo Alto Public Works, Facilities Management Division (650) 496-6900. f. The Contractor will inspect vehicles and equipment arriving on-site for leaking fluids and will promptly repair leaking vehicles and equipment. Drip pans will be used to catch leaks until repairs are made.

E. Contractor Training and Awareness
a. The Contractor will train all employees and subcontractors on the storm water pollution prevention requirements contained in these specifications. b. The Contractor will inform subcontractors of the storm water pollution prevention contract requirements and include appropriate subcontract provisions to ensure that these requirements are met.

4. STEAM CLEANING EQUIPMENT

The steam cleaning equipment to be used will have the capability of removing stains and other substances adhering to the sidewalk surfaces especially gum. The steam cleaning equipment will deliver a minimum of 4 gallons per minute of 200 0F water at a working pressure of 3,000 psi. The noise level from CONTRACTOR’s cleaning equipment, when used in public streets in business districts will be allowed during the hours of 10:00 p.m. and 7:00 a.m. daily, providing no such piece of equipment wil l produce a noise level that exceeds 90 dBA at a distance of 25 feet, as specified in Palo Alto Municipal Code Section 9.10, Noise Ordinance.

5. NOTIFICATIONS

The CONTRACTOR will notify all businesses adjacent to the cleaning locations 72 hours in advance of steam cleaning as to the specific date of steam cleaning of each month. The City will furnish notices to the CONTRACTOR for this purpose. The CONTRACTOR wil l fill in the form completely and will hand deliver the notices to a personal representative of each business in the project Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 areas. In the event of delays in steam cleaning after the notices are delivered, the CONTRACTOR will re -notify all affected businesses as to the revised schedule in accordance with the requirements outlined above.

6. PROPERTY PROTECTION

The CONTRACTOR will take all necessary precautions to prevent water intrusion into adjacent buildings. Damage to any existing improvements on both public and private property within and adjacent to the project area during the steam cleaning will be the res ponsibility of the CONTRACTOR at no cost to the City. The CONTRACTOR will steam clean away from business doorways and if required, will seal the bottom of the doors and other openings. The CONTRACTOR will remove any water spots and dirt on windows, doors, and walls of adjacent buildings that result from the steam cleaning. The CONTRACTOR will repair or replace at no cost to the City all existing improvements that are damaged during the cleaning operation. The CONTRACTOR will immediately notify the Police De partment at (650) 329 -2413 of any damage (e.g. broken windows) which affects the integrity or security of any structure or property. The CONTRACTOR will immediately make temporary repairs necessary to secure the structure or property until such time as permanent repairs can be completed.

Garage alarms such as fire sprinkler risers and CO sensor alarms must be protected during cleaning. Any false alarms caused by the CONTRACTOR, that are responded to by the Police and/or Fire Department, are subject to a service fee which will be deducted from the CONTRACTOR’s next monthly invoice.

7. WATER USAGE

The CONTRACTOR will furnish all water for steam cleaning. Water may be obtained from any City fire hydrant. The CONTRACTOR will obtain a fire hydrant meter permit (renewable every three (3) months). A deposit fee is required for the fire hydrant meter. Contact the Utilities Department Business Office, Customer Service, at (650) 329 -2161 for instructions. The CONTRACTOR will be responsible for paying all the water bills used for steam cleaning operation for the entire Contract period. The CONTRACTOR will not use residential or business water services for any purpose.

8. CLEAN – UP

All clean up requirements must be followed in accordance to BASMAA Surface Cleaner certification. CONTRACTOR will remove all debris and litter on locations prior to steam cleaning to ensure a reduction of hazardous run-off.

9. SITE CONDITIONS

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Before beginning work, the CONTRACTOR will compare actual site conditions with the requirements of the specifications and will verify all existing conditions and dimensions. Should any discrepancy be found, report it immediately to the Project Manager before proceeding with the work. Data and information indicated are as accurate as could be obtained but are not guaranteed.

10. PARKING AND STORAGE OF MATERIALS OR EQUIPMENT

A. CONTRACTOR is solely responsible for the storage of all equipment and materials.

B. CONTRACTOR will be required to pay either a Monthly or daily permit for all parking spaces used for storage. As it pertains to Section 3, Task 8.

11. SAFETY AND HEALTH REQUIREMENTS

A. CONTRACTOR will post and maintain all signs, notices, barricades and other safeguards as required by State and/or local ordinances. The CONTRACTOR will take all necessary precautionary action to protect the safety of the members of the public, City and CONTRACTOR personnel, and protect materials, equipment and surfaces in the vicinity and adjacent to the work being performed.

B. City retains the right to stop work if CONTRACTOR does not comply with all required safety procedures. No additional time will be authorized to the contract for this reason.

12. WASTE DISPOSAL

A. CONTRACTOR will be responsible for testing and disposal of wastewater in compliance with all applicable local, state and federal regulations. The CONTRACTOR will contain and remove all accumulated effluent by means of a vacuum or pump to a vessel by which the material will be hauled away off site for filtering/disposal or CONTRACTOR will get a discharge permit from the CITY to allow discharge into sanitary sewer system.

B. Wash water from the cleaning operations may be discharged to the City’s sanitary sewer system without an Industrial Waste Discharge permit by following the steps detailed in this specification. Wash water will not be discharged at more than 15 gallons per minute or as directed by the Utilities Department.

C. Any alteration of the procedure will require an Industrial Waste Discharge Permit from the Regional Water Quality Control Plant. For further guidance, contact the Environmental Compliance Division at (650) 329-2598.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000

D. CONTRACTOR will provide City with written advanced notification of proposed plan for disposal of waste materials.

13. MEETINGS/CONTRACT SUPERVISION

CONTRACTOR will provide competent supervision and adequate training for all personnel employed on the job site, which includes the proper use of equipment. If the quality of work is determined to be unsatisfactory and/or not in accordance to Contract specifications, the CONTRACTOR will provide a Supervisor for an on-site meeting if requested by the Project Manager. This supervisor will possess the authority to address concerns and mitigate issues when called upon, and will be on site promptly after given notice, which may require his/her presence within hours if the situation warrants it.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Contractor will use the corresponding maps below as listed in this Exhibit A.

1. Task 1 – University Downtown Business District: Sidewalk Cleaning and Parking Garage maps
a. Map No. 1

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 b. Map No. 2

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000

2. Task 2 - California Ave Downtown Business District: Sidewalk Cleaning and Parking Garage maps

a. Map No. 3

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 b. Map No. 4

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000

3. Task 3 - Lytton Plaza and Palo Alto City Hall Maps

a. Map No. 5

b. Map No. 6

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000

4. Task 4 - Mitchell Park Community Center and Library and Palo Alto Art Center Maps

a. Map No. 7

b. Map No. 8

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000

5. Task 5: RWQCP – Water Treatment Plant Map, Map No. 9

6. Task 6: California, University and Embarcadero Pedestrian Underpasses Maps

a. Map No. 10

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 b. Map No. 11

c. Map No. 12

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 d. Map No. 13

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000

EXHIBIT B

SCHEDULE OF PERFORMANCE
AMENDMENT NO. 1, ADDED, AMENDED PREVIOUS

CONTRACTOR will perform the Services according to the following schedule:

1. CONTRACTOR will steam clean all of the above referenced locations as specified in Exhibit A for the term of the contract. University Avenue, California Avenue, Pedestrian underpasses and Water Treatment Plant will be steam cleaned monthly for the duration of the contract.

2. Lytton Plaza will be steam cleaned twice a month, the first cleaning will occur during the second week of the month, and the second cleaning will occur during the fourth week of the month.

3. Mitchell Park Community Center/ Library Plaza, Palo Alto City Hall/King Plaza and Rinconada Park/Palo Alto Art Center will be steam cleaned on a quarterly basis as specified in Exhibit A.

4. Lot Q, Civic Center, Sherman, Bryant/Lytton (Lot J), High street (Lot R), Webster/Cowper (S/L), Ted Thompson, and Cambridge Parking Garages floors will be steam cleaned once a year in June as specified in Exhibit A.

5. Civic Center, Lot Q, Bryant/Lytton (S/L), High Street (Lot R) and Bryant/Lytton (Lot J), Ted Thompson, Cambridge, and Sherman Parking Garage will be steam cleaned as specified in Exhibit A, Task 8.

6. All steam cleaning will be performed between the hours of 10:00 p.m. through 7:00 a.m., Sunday through Thursday.

Exception: The sidewalks adjacent to the following hotels and condominiums will be steam cleaned between the hours of 5:00 a.m. through 7:00 a.m., Sunday through Thursday:
a. Barker Hotel, 439 Emerson Street: sidewalks from University Avenue to Lytton Avenue.
b. NOBU, 180 Hamilton Avenue: sidewalks at the corner of Hamilton Avenue and Emerson Street.
c. Cardinal Hotel, 235 Hamilton Avenue: sidewalks at the corner of Ramona Street and Hamilton Avenue.
d. Garden Court Hotel, 520 Cowper: sidewalks from University Avenue through Hamilton Avenue.
e. Hotel Keen, 425 High Street: sidewalks from University Avenue to Lytton Avenue. f. President Hotel Apartments, 488 University Avenue: sidewalks from Webster Street to Waverley Street.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000

7. CONTRACTOR will change their steam cleaning schedule if the City receives complaints from hotels and condominiums residents. The City will notify the CONTRACTOR the time change of steam cleaning. The CONTRACTOR will position their cleaning equipment in the least disruptive locations when providing cleaning services.

8. CONTRACTOR will submit the steam cleaning schedule for the entire contract to the City’s Project Manager at the pre-construction meeting. Schedule will be reviewed and approved by the City prior to the issuance of the Notice to Proceed.

9. CONTRACTOR will perform Additional Services on a Task Order basis for Emergency Services and Unscheduled Services, on the schedule detailed in the Task Order (approved by CITY per Section 1 of this Agreement). Additional Services are described on Exhibit A, Tasks 7 a and 7b, and in Section 5 (“Compensation for the Original Term”) of this Agreement.

Docusign Envelope ID: 9D809015-DE6E-4C4D-A653-E08886366000 Certificate Of Completion
Envelope Id: 9D809015-DE6E-4C4D-A653-E08886366000
Status: Completed
Subject: Complete with Docusign: C22181106 Amendment 1 final.pdf Source Envelope:

Document Pages: 38
Signatures: 1
Envelope Originator:

Certificate Pages: 2
Initials: 0
Ann Marie Romero
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
[email protected]
IP Address: 199.33.32.254
Record Tracking
Status: Original
9/4/2025 3:53:31 PM
Holder: Ann Marie Romero
[email protected]
Location: DocuSign
Security Appliance Status: Connected
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Storage Appliance Status: Connected
Pool: City of Palo Alto
Location: Docusign
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Jerry Nunez
[email protected]
President
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Kaela Noakes
[email protected]
City of Palo Alto
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Palo Alto City CouncilDecember 1, 2025

Palo Alto City Council
December 1, 2025