Palo Alto City Council
December 15, 2025

Staff issued a task order with Soudi Consultants to review and revise protection settings and training on the commissioning of Park Boulevard relay.

Underground
System Rebuild
(EL‐16001)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $0  $350,000  Utilities  N/A  Recurring
Project Status: This project replaces underground electric equipment in areas that were originally installed underground, that are not part of an Underground District. Staff is working to identify areas where the age of the existing cables is a high priority for cable replacement. To date, this includes areas in the Stanford Research Park, Arastradero Road, and along East Bayshore Road. New areas have been identified, and progress has been made on the development of the project. Projects are in many stages of development to replace underground transformers, cables, vaults, and to install protective devices to improve service reliability.

Wood Pole
Replacement
(EL‐19004)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $533,613   $750,000  Utilities  N/A  Recurring
Project Status: This project will fund the annual replacement of deteriorated wood power poles.  CPAU staff and contract consultants  are  continuously  working  on  pole  replacement  designs  for  construction.  Replacement  of  poles  in  the  Grid Modernization Pilot area is the top priority.

Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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Fiber Optics Fund Projects  Status as of June 2025

Fiber Optics Fund Projects – Page 1 of 2
One‐Time Projects
Fiber Optic
Network
System
Rebuild
(FO‐16000)
Prior Years Actuals  Total Project Budget  Implementing Department  Project Phase  Project Completion $3,733,768   $29,974,211  Utilities  Design  December 2027 Project Status: This project is for the System Capacity Improvement that rebuilds portions of the "dark" fiber optic network around Palo Alto. In September 2022, Council approved the City’s fiber expansion plan including construction of a new fiber backbone and a phased buildout of a fiber‐to‐the‐premises network. Due to the Fiber to the Premises pilot and Wildfire Mitigation project in the Foothills, materials and resources have been reassigned from this project. Staff anticipate restarting this review phase of the new fiber backbone in early 2026 after the Foothills undergrounding, grid modernization pilot, and FTTP pilot are completed.  Staff will be  designing  and  constructing  the  new  Fiber  Backbone  in  phases  based  on  areas  of  congestion  and  in  alignment  with  Grid Modernization where feasible, with a tentative completion of the phase 1 Fiber Backbone by end of December 2027.

Fiber to the
Premises
(FTTP)
(FO‐24000)
Prior Years Actuals  Total Project Budget  Implementing Department  Project Phase  Project Completion $2,995,192   $ 20,000,000  Utilities  Design  Winter 2030 Project  Status:  This  project  will  build  Fiber‐to‐the‐Premises  (FTTP)  to  deliver  broadband  (high‐speed  internet)  for  homes  and businesses in the City of Palo Alto. As the City builds the FO‐16000 ‐ Fiber Optics Network ‐ System Rebuild. Staff have divided up the City into smaller sections for a phased approach of the Fiber‐to‐the‐Premises project. Furthermore, Staff has proceeded to combine the Phase 1 Fiber‐to‐the‐Premise design with a Grid Modernization Project covering the same area. Staff is capitalizing on inherent synergies between the two projects, as well as taking advantage of economies of scale deployment that can be realized as  a  result  of  combining  the  two  projects.  Staff  has  contracted  with  an  Engineering  firm  to  produce  design  drawings  and specifications. The City is implementing a pilot during Phase 1 of the FTTP project to evaluate various new technologies and to assess various construction methodologies to closely align with Grid Modernization and inform on future phases of deployment.

In conjunction with the grid modernization pilot, FTTP make ready work such as pole replacements and installation of messenger strands is being performed. Permits for the fiber hut have been approved. FTTP pilot construction including fiber lashing and fiber distribution cabinets is scheduled to begin in November 2025 and customers in the pilot area are tentatively scheduled to be served in Q1  2026.

Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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Fiber Optics Fund Projects  Status as of June 2025

Fiber Optics Fund Projects – Page 2 of 2

Recurring Projects
Fiber Optics
Customer
Connections
(FO‐10000)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $18,434   $253,100  Utilities   N/A  Recurring
Project  Status:  This  project  enables  the  installation  of  fiber  optic  infrastructure  for  new  service  connections.  Projects  are developed as needed to meet customer requests for leasing fibers on the Dark Fiber system.  There were 18  new external and internal connection inquiries in FY 2025. The City is partnering with a non‐profit agency under a dark fiber licensing agreement to provide fiber broadband service to customers in the foothills area.

Fiber Optics
Network
System
Improvements
(FO‐10001)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $36,608   $602,500  Utilities  N/A  Recurring
Project Status: This project improves reliability within the fiber optic network system.   As part of the City’s wildfire mitigation plan,  this  project  will  add  new  fiber  conduit  and  substructure  in  the  foothills  to  support  city  infrastructure  and  improve telecommunication and connectivity in the open space. This project will rebuild approximately 11 miles of overhead electric and fiber lines in Foothills Nature Preserve. Staff have completed the underground work of 7,000 feet of fiber. Staff will also be extending the fiber backbone from Dahl reservoir to Montebello reservoir. The foothills project is scheduled to be completed by December 2025.

Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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Gas Fund Projects               Status as of June 2025

Gas Fund Projects – Page 1 of 3
One‐Time Projects
Gas Line
Repair at
Arastradero
Creek
(GS‐25001)
Prior Years Actuals  Total Project Budget  Implementing Department  Project Phase  Project Completion $ 442  $1,000,000  Utilities  Design  Summer 2027
Project Status: This project is for the design of the Arastradero Creek to address a creek bed erosion project that exposed an 8” natural gas pipeline and threatened the integrity of an 18” potable water pipeline and 10” sanitary sewer pipeline.  The project will address requirements outlined by the Water Board in the City emergency work permit to re‐bury the exposed 8” gas pipeline. The design and permitting is expected to finish by spring 2026, with construction starting in summer 2026 and finishing in summer 2027.

Gas Main
Replacement
Project 24
(GS‐14003)
Prior Years Actuals  Total Project Budget  Implementing Department  Project Phase  Project Completion $10,222,939   $11,409,309  Utilities  Completed  Spring 2025 Project Status: This project enabled the design and construction to replace approximately 20,100 linear feet (which represents 1.9% of the City's Gas distribution main system) of distribution main and 260 gas services constructed mainly of PVC on various streets within the University Park and Crescent Park neighborhoods. Release of the project for bidding has been delayed, to include the Town & Country Village scope. This project was split into GMR24A and GMR24B. GMR24A (Stanford Shopping Center) was completed in spring 2023. GMR24B construction started in winter 2024 and was completed in spring 2025.

Gas Main
Replacement
Project 25
(GS‐15000)
Prior Years Actuals  Total Project Budget  Implementing Department  Project Phase  Project Completion $170,459  $8,743,849  Utilities  Design  Spring 2027
Project Status: This Gas Main Replacement (GMR) project replaces approximately 26,000 linear feet (which represents 2.3% of the City’s Gas Distribution System) of leaking, inadequate sized, and structurally deficient gas mains and services located on various streets  in  the  neighborhoods  of  Community  Center,  Leland  Manor,  Midtown,  and  Palo  Verde  neighborhoods.  Staff  identified problematic mains and services by researching maintenance and leak histories, analyzing performance of the entire Gas Distribution System, and considering risk ratings of the Distribution Integrity Management Plan. A federal grant application was submitted in August 2023, and the City was awarded $16.5 million in grant funding for this project.   Staff completed the Tier 2 Environmental documentation to meet federal grant requirements and the project has been released to Purchasing for solicitation. The project is on track for construction to begin in winter 2026.

Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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Gas Fund Projects               Status as of June 2025

Gas Fund Projects – Page 2 of 3

Recurring Projects
Gas
Distribution
System
Improvements
(GS‐11002)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $458,481   $1,166,723  Utilities  N/A  Recurring
Project Status: This project enables Gas Distribution System improvements that include increasing distribution system capacity for load growth, replacing deteriorated capital facilities, reconfiguring and adding and improving service reliability, and conducting research related to performance of the gas distribution system or its various components making general improvements to the system.  The City must continuously evaluate service reliability needs and make improvements to the system to maintain top level service to City customers and to minimize potential economic losses due to service interruptions. In the second half of FY 2025, City crews completed the replacement of various gas services and valves throughout the system.

Gas
Equipment
and Tools
(GS‐13002)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $80,226   $100,000  Utilities  N/A  Recurring
Project Status: This project purchases polyethylene (PE) fusion equipment and tools, directional boring/locating equipment and tools,  and  general  shop  equipment  and  tools.  The  equipment  needs  to  be  upgraded  on  an  annual  basis  to  safely  operate  and maintain a natural gas distribution system and to ensure operators’ safety and productivity. In the second half of FY 2025, new gas Polyethylene squeeze off tools were purchased.

Gas Meters
and
Regulators
(GS‐80019)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $365,663   $688,545  Utilities  N/A  Recurring
Project Status: This project provides replacement of the existing gas meters and regulators annually. The coordination of gas meters and regulator replacements with gas meters identified to be replaced under the AMI contract, which is generally gas meters that are  twenty‐five  years  or  older.  The  gas  meter  replacement  program  ensures  the  accuracy  of  gas  consumption  measurement, reduces possible revenue loss due to under‐registered gas, and provides customers with accurate monthly bills. Replacement of aged gas meters and regulators is on‐going. The next major replacement of meters and regulators will be coordinated with Gas Main Replacement Project 25 (GS‐15000) and the Advanced Metering Infrastructure project.

Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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Gas Fund Projects               Status as of June 2025

Gas Fund Projects – Page 3 of 3
Gas System,
Customer
Connections
(GS‐80017)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $499,142   $700,000  Utilities   N/A  Recurring
Project Status: This project enables the Gas Distribution System to be extended to provide gas services to new customers and augment service to customers with increased natural gas demands. Improvements include new mains, services, valves, regulators, meters, and accessories to meet changes in existing customer service demands and respond to changes in gas service requirements due  to  new  development  or  redevelopment.  This  project  is  funded  partially  from  reimbursements  by  customers.  City  crews completed 29 gas service installations, 14 gas service repair/relocations and 56 gas service demolitions in the second half of FY 2025.

Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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Stormwater Management Projects              Status as of June 2025 Stormwater Management Projects ‐  Page 1 of 3
One‐Time Projects
Corporation
Way System
Upgrades and
Pump Station
(SD‐21000)
Prior Years Actuals  Total Project Budget  Implementing Department  Project Phase  Project Completion $414,051   $4,146,554  Public Works  Construction  Summer 2026 Project Status: This project incorporates a design of a new small pump station with a 25 cubic feet per second capacity and upgrades 700 linear feet of pipe to 30‐inch diameter High Density Polyethylene pipe.   The existing system does not have the force needed to discharge storm flows into the Adobe Creek. Adding a pump station in advance of the outfall and upsizing the storm pipe will eliminate the routine flooding along East Bayshore Road and convey runoff from a 10‐year storm event. Staff secured an easement for the pump station from adjacent property owners. The consultant completed the design of the project in June 2024. A construction contract was awarded in April with the notice to proceed issued on May 27, 2025. Construction will start summer 2025.

Hamilton
Avenue System
Upgrades
(SD‐25000)
Prior Years Actuals  Total Project Budget  Implementing Department  Project Phase  Project Completion $ 235,132  $6,152,539  Public Works  Design   Fall 2026 Project Status:   This project adds approximately 3,700 linear feet of new 48‐inch high‐density polyethylene (HDPE) pipe and manholes on Hamilton Avenue to increase the capacity of the storm drain system. This project  upsizes the storm drainpipes on Hamilton Avenue between Center Drive and Rhodes Drive and discharges runoff into the 96‐inch line located at the intersection of Hamilton Avenue and Rhodes Drive. In addition, the project will add new infrastructure on the 1500 block Hamilton Avenue to capture runoff that would have others drained into the storm drain  system under Channing Avenue. The design and project bid  documents  were  completed  during  the  second  half  of  FY  2025.  The  project  will  be  out  to  bid  in  summer  2025  with construction contract issuance in fall 2025.

West Bayshore
Road Pump
Station
(SD‐20000)
Prior Years Actuals  Total Project Budget  Implementing Department  Project Phase  Project Completion $474,138   $4,177,865   Public Works  Construction   Summer 2026 Project Status: This project incorporates the design and construction of a new small pump station with 15 cubic feet per second capacity.   Installing a new pump station will allow storm flows to be pumped into the Adobe Barron Creek confluence while adding a pump station in advance of the outfall would eliminate the routine flooding along West Bayshore Road and allow the system to convey runoff from a 10‐year storm event. Staff secured an easement for the pump station from adjacent property Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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Stormwater Management Projects              Status as of June 2025 Stormwater Management Projects ‐  Page 2 of 3
owners. The consultant completed the design of the project in June 2024.  A construction contract was awarded in April with the notice to proceed issued on May 27, 2025. Construction will start summer 2025.

West Bayshore
Road Trunk Line
Improvements
(SD‐23000)
Prior Years Actuals  Total Project Budget  Implementing Department  Project Phase  Project Completion $75,930   $4,924,529  Public Works  Construction  Summer 2026 Project Status: This project replaces approximately 1,400 linear feet of existing 15‐inch diameter pipe with 36‐inch High Density Polyethylene pipe.  These improvements along with the new West Bayshore Road Pump Station (SD‐20000) will eliminate the routine flooding along West Bayshore Road and allow the system to convey runoff from a 10‐year storm event. Staff secured an easement for the pump station from adjacent property owners. The consultant completed the design of the project in June 2024.  A construction contract was awarded in April with the notice to proceed issued on May 27, 2025. Construction will start summer 2025.

Recurring Projects
Green
Stormwater
Infrastructure
(SD‐22001)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $77,092   $1,819,870  Public Works  N/A  Recurring
Project Status: This project implements Green Stormwater Infrastructure (GSI)  and the integration of GSI features in the design and implementation of planned CIP projects supported by other funds. GSI mimics the natural environment to slow, spread, infiltrate, and filter pollutants from stormwater runoff through native or engineered soils or other pervious material rather than discharging it directly into the storm drain system, creeks, and the SF Bay. Types of GSI include bioretention areas, flow‐through planters, tree wells, and pervious pavement to manage stormwater runoff. The City released a request for proposals in June 2025 to develop a GSI design for the proposed location at Juana Briones Park. The City anticipates entering into a contract in January 2026 and kicking off the project design soon after.

Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
Pg.
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Stormwater Management Projects              Status as of June 2025 Stormwater Management Projects ‐  Page 3 of 3
Storm Drainage
System
Replacement
and
Rehabilitation
(SD‐06101)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $598,188   $1,941,186  Public Works  N/A  Recurring
Project  Status:  This  project  provides  for  annual  replacement  and  rehabilitation  to  maintain  the  integrity  of  the  storm  drain system, including deteriorated storm drain piping, manholes, and storm drain inlets. The rehabilitation includes replacement of broken corrugated  metal  pipe  with  High  Density  Polyethylene  pipe. As  a  result  of  the  December  31,  2022,  flood event,  the existing 12‐inch line on Alester Avenue is proposed to be upsized to 36‐inch pipe for additional storage capacity as part of CIP SD‐25000. The design of the project was completed during the second half of FY 2025.

Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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Wastewater Collection Fund Projects             Status as of June 2025

Wastewater Collection Fund Projects – Page 1 of 2
One‐Time Projects
Wastewater
Collection
System
Rehabilitation
Augmentation
Project 32
(WC‐20000)
Prior Years Actuals  Total Project Budget  Implementing Department  Project Phase  Project Completion $0  $3,000,000  Utilities  Construction  Summer 2028
Project Status: This project designs and constructs high priority main and lateral replacements, which reduces inflow of rainfall and  infiltration  of  groundwater  into  the  collection  system.  The  project  will  replace  approximately  5,200  linear  feet  (which represents 0.5 percent of the City’s Wastewater Collection System) for streets in the Middlefield Road, Webster Street, Santa Rita Avenue, and North California Avenue neighborhoods. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring coordination between departments. This project is on hold pending finalizing the Sewer Master Plan, coordinating an integrated CIP with water, and funding availability which is anticipated to occur in FY 2028.

Recurring Projects
Sewer
Lateral/Manhole
Rehabilitation
and
Replacement
(WC‐99013)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $688,486   $875,500  Utilities  N/A  Recurring
Project  Status:  This  project  replaces  defective  sewer  laterals,  cleanouts,  manholes,  backwater  devices,  and  equipment  to support these activities to maintain the Wastewater Collection System, as well as to comply with the Sanitary Sewer Master Plan (SMP).  Information collected during routine annual maintenance activities is used to prioritize work. The continued work performed will also help to reduce both sewage blockage and the City's treatment expenses to treat rainwater or groundwater infiltration.  In the second half of FY 2025, 15 sewer replacements were completed by City staff; no sewer lateral replacements were completed by the prior construction contract. A new sewer lateral replacement contract will be coming out in FY 2026 or FY 2027, depending on the availability of funds.

Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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Sewer System,
Customer
Connections
(WC‐80020)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $386,388  $450,000  Utilities  N/A  Recurring
Project  Status:  This  project  installs  sewer  lateral  connections  and  additions  or  extensions  of  existing  mains  to  serve  new customers and to respond to changes in sewer requirements due to redevelopment. Old existing non‐plastic sewer laterals with condition deficiencies per Utilities Operations’ criteria are required to be replaced in accordance with the latest 2024 WGW Standards. In the second half of FY 25, ten new lateral connections were installed.

Wastewater
General
Equipment and
Tools
WC‐13002)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $44,679   $90,000  Utilities  N/A  Recurring
Project Status:   This project willprocure new general equipment and new tools. In the second half of FY 2025, Lodge/Foothills Lift Station Pump No. 1 was rehabilitated. In the second half of FY 2025, no new general equipment or tools was procured.

Wastewater
System
Improvements
(WC‐15002)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $133,144   $200,000  Utilities  N/A  Recurring
Project Status: This project implements improvements to the Wastewater Collection System by increasing system capacity for growth, flow monitoring, hydraulic modeling and system analysis, load simulations, asset management analysis and assessment, system infiltration analysis and sanitary sewer overflow monitoring and reduction. Part of this project funds the Sewer Master Plan Study, which is evaluating the City’s existing wastewater collection system, flows, and flow patterns to determine system capacity  to  meet  current  and  future  flows  and  recommend  and  prioritize  capital  improvement  projects  where  needed.  The consultant contract was approved in November 2023 and work began in December 2023. The project completed calibrating the collection system model in fall 2024 and is beginning to run the model to quantify existing system flows and buildout system flows. Project completion is anticipated in summer 2025. In addition, in the second half of FY 2025, Lodge/Foothills Lift Station Pump No. 1 was rehabilitated with this project paying half the cost or $25,672.

Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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One‐Time Projects
Local
Advanced
Water
Purification
System
(WQ‐19003)
Prior Years Actuals  Total Project Budget  Implementing Department  Project Phase  Project Completion $2,737,035   $67,138,041  Public Works  Construction  Winter 2027 Project Status: This project enables the design and construction of an Advanced Water Purification Facility to further improve the quality of the tertiary‐treated recycled water by ultrafiltration followed by reverse osmosis to reduce the level of total dissolved solids. The water reuse partnership agreement with Valley Water and Mountain View provides $16 million in funding from Valley Water  grant  funding  for  a  portion  of  the  project  costs  and  a  State  low‐interest  loan  for  the  design  and  construction  phases.

Mountain View pays the remainder of the capital costs associated with this project. The design was completed in summer 2024.

Staff executed construction contracts and financial agreements with funding agencies in spring 2025. The project is in the process of receiving a building permit. Construction began in spring 2025.

Headworks
Facility
Replacement
(WQ‐16002)
Prior Years Actuals  Total Project Budget  Implementing Department  Project Phase  Project Completion $1,210,336   $55,820,790  Public Works  Pre‐Design  Fall 2032 Project  Status:  This  project  replaces  the  existing  two  outdated  influent  pump  stations  and  their  associated  equipment  and ancillary  systems,  including  the  suction  and  discharge  piping  manifolds,  valves,  electrical  and  controls  system,  screening equipment, grit handling equipment, pumps, flow meters and yard piping. The consultant is currently performing the preliminary design to finalize the design criteria. At the preliminary design conclusion, either the same or a different consultant will be selected to perform detailed design.

Horizontal
Levee Pilot
(WQ‐22001)
Prior Years Actuals  Total Project Budget  Implementing Department  Project Phase  Project Completion $231,263   $754,625  Public Works  Construction  FWinter 2026 Project Status: This project consists of the design, permitting, and construction of a horizontal levee pilot system. The system will utilize treated wastewater to create a transitional brackish habitat on the Bayside of a future flood control levee located in the Palo Alto Baylands, adjacent to the Regional Water Quality Control Plant (RWQCP). Information and data collected by this pilot system could support broader implementation of horizontal levees as green infrastructure components in larger flood control levee  improvement  projects  within  Palo  Alto  and  beyond.  The  project  completed  design,  CEQA  review,  coCommission  and stakeholder outreach events, created a project webpage, obtained all construction permits from resource agencies, received a Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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recommendation from the Parks and Recreation Commission, and obtained Council approval of the Park Improvement Ordinance as well as a Cooperative Agreement between project partners. The project is currently onboarding a construction firm, preparing for required monitoring, and coordinating future community engagement activities including BioBlitz and King Tide Walks. The San  Francisco  Estuary  Partnership/Association  of  Bay  Area  Governments  will  be  awarding  the  construction  contract  with construction scheduled to start in summer 2025.

Joint
Intercepting
Sewer
Rehabilitation
(Phase 1)
(WQ‐24000)
Prior Years Actuals  Total Project Budget  Implementing Department  Project Phase  Project Completion $4,116,738   $12,590,181  Public Works  Construction  Fall 2025 Project Status: This project will rehabilitate 2,364 linear feet of the 60‐inch and 72‐inch Joint Intercepting Sewer (JIS) trunk line leading to the Regional Water Quality Control Plant (RWQCP). The entire trunk sewer line, constructed in 1972, is approximately 9,000 feet long consisting of thirteen manholes and three junction structures. The JIS conveys raw wastewater mainly from the City of Mountain View, City of Los Altos, Los Altos Hills, and a portion of Palo Alto, which accounts for more than half of the RWQCP’s influent flows. A construction contract was awarded, and work began in winter 2024 but faced delays due to unforeseen conditions  and  contractor  challenges.  Construction  resumed  in  the  2025  dry  season.  While  the  major  trunk  lining  work  is complete, additional efforts were needed to isolate and assess a critical junction box structure, requiring additional temporary bypass rerouting. Construction is anticipated to be complete by fall 2025.

New
Laboratory
and
Environmental
Services
Building
(WQ‐14002)
Prior Years Actuals  Total Project Budget  Implementing Department  Project Phase  Project Completion $484,611  $17,051,434  Public Works  Design  Fall 2030
Project Status: The original plan to construct a new laboratory and office building at the Regional Water Quality Control Plant (RWQCP) has been replaced with a lease‐based solution. This change reflects a broader shift toward a campus‐wide facilities strategy, which emphasizes flexibility by leasing and potentially acquiring nearby properties to meet evolving space needs at the RWQCP. The relocation will also free up critical space on‐site for construction staging and future capital projects. In 2025, City Council approved a 20‐year lease for a 13,946 sq. ft. building at 2470 Embarcadero Way, located directly across from the RWQCP.

This building will house the Laboratory and Engineering Groups and includes $4.5 million in tenant improvements funded by this capital project. Staff are currently onboarding an architect to complete the design of the tenant improvements.

Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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Outfall Line
Construction
(WQ‐19000)
Prior Years Actuals  Total Project Budget  Implementing Department  Project Phase  Project Completion $0  $18,237,754  Public Works  Design  Summer 2027
Project Status:  This project consists of the construction of a new parallel outfall pipe to convey final plant effluent to San Francisco Bay. A re‐design of the pipeline is needed to accommodate a potentially future runway shift at Palo Alto Airport. Staff is currently working with the Airport staff and Federal Aviation Administration (FAA) to gain FAA concurrence for the pipeline construction and permanent easements on Airport property. The re‐design is anticipated to begin in 2025, moving immediately to construction upon design completion.

Secondary
Treatment
Upgrades
(WQ‐19001)
Prior Years Actuals  Total Project Budget  Implementing Department  Project Phase  Project Completion $120,079,017   $193,322,311  Public Works  Construction  Summer 2028 Project Status: This project upgrades the Secondary Treatment process at the RWQCP. The existing Secondary Treatment process has  two  main  components,  the  Fixed  Film  Reactors  (FFR)  and  the  Activated  Sludge  (AS)  Process.   This  project  includes  the reconstruction of the AS process, rehabilitation and reconfiguration of the AS Aeration Basins, the elimination of the FFRs, addition of denitrification capabilities, and replacement of equipment beyond its useful life. Construction began in winter 2023 with the completion of new nitrification denitrification treatment and retirement of the FFR’s is expected in summer 2028. Construction is still in progress with much of the underground support infrastructure in place. Reconfiguration of the first AS Aeration Basin was completed and it is in service. The second Aeration Basin is under construction and is expected to be in service in fall 2025.

Recurring Projects
Plant Master
Plan
(WQ‐10001)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $559,871   $442,061  Public Works  N/A  Recurring
Project Status: This project enables the ongoing program management support for major capital projects. Current tasks include developing  scopes  of  work,  evaluating  consultant  proposals,  coordinating  project  management  activities,  pursuing  State  low‐ interest loans for multiple projects, and updating partner agreements. The consultant provides support for the projects associated with the Long‐Range Facilities Plan (LRFP) update.

Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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Wastewater Treatment Fund Projects  Status as of June 2025 Wastewater Treatment Fund Projects – Page 4 of 4
Plant Repair,
Retrofit and
Equipment
Replacement
(WQ‐19002)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $5,804,943   $13,727,555  Public Works  N/A  Recurring
Project  Status:  This  project  enables  the  assessment, repair,  and  retrofit of  the  RWQCP’s  concrete  and  metal  structures; the replacement  of  necessary  equipment  and  ancillary  facilities,  including  electrical  equipment/systems,  to  maintain treatment reliability and  existing infrastructure; and the  replacement of  large diameter  flow  meters  built  into the wastewater  treatment system on sewers, pipes, and water lines. A construction contract for phase 1 was executed in winter 2023 and completed in spring 2025. A construction contract for Phase 2 of the 12 kV Electrical Loop Upgrade Project was executed in fall 2024 and is scheduled to  be  completed  by  fall 2026. The  project  also  supports  the  Long  Range  Facilities  Plan  Update,  including  updating  the  Biosolids Facility Plan and evaluating cost of service allocation methodologies.

Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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Water Fund Projects                Status as of June 2025

Water Fund Projects – Page 1 of 4
One‐Time Projects
Water Main
Replacement
Project 30
(WS‐16001)
Prior Years Actuals  Total Project Budget  Implementing Department  Project Phase  Project Completion $5,371   $9,809,000  Utilities  Design  Spring 2026
Project  Status:  This  project  replaces   structurally  deficient  water  mains  and  appurtenances  in  Fiscal  Year  2026.  Mains  are selected by researching the maintenance history of the system and identifying those that are undersized, corroded, and subject to  breaks.  The  project  scope  includes  approximately  10,000  linear  feet  (which  represents  0.8  percent  of  the  City’s  Water Distribution System) of mains and services on various streets within the City, including areas in Midtown/Midtown West, Palo Verde, and Green Meadow neighborhoods.

Water Recycling
Facilities
(WS‐07001)
Prior Years Actuals  Total Project Budget  Implementing Department  Project Phase  Project Completion $710,106  $852,674  Utilities  Pre‐Design   Fall 2027
Project Status: This project allows the City to hire a consultant to prepare a business plan, prepare preliminary design, and secure funding options for an expansion of the existing recycled water delivery system in the City. The expansion pipeline is one of several water reuse projects being considered in the Northwest County Recycled Water Strategic Plan. One Water Plan development is underway to evaluate alternative water supplies, define existing and future uncertainties and supply risks, and identify community needs and priorities. Funding contribution from the Water Fund to the Recycled Water project has ended and funding for Operations and Maintenance will be reviewed for budget cycle FY 2027.

Water Tank
Seismic Upgrade
and
Rehabilitation
(WS‐09000)
Prior Years Actuals  Total Project Budget  Implementing Department  Project Phase  Project Completion $9,952,452   $26,816,199  Utilities  Construction  Fall 2028 Project Status: This project for Seismic Water System Upgrades includes seismic upgrades at the Montebello, Mayfield, Corte Madera, Park, Boronda, and Dahl Reservoirs in compliance with the American Society of Civil Engineers (ASCE 7) seismic codes.

Mayfield  Reservoir  was  seismically  retrofitted  in  2011.  Seismic  upgrades  of  Boronda  and  Montebello  Reservoirs  were completed in 2016 and 2018. The new concrete Corte Madera Reservoir was completed in April 2022. The Park Reservoir and Dahl  Reservoir  Tanks  are  scheduled  next  for  retrofit  or  replacement.  An  Engineering  and  structural  assessment  of  Park Reservoir was completed in spring 2023, and Dahl Reservoir will be assessed in 2025.

Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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Recurring Projects
Water
Distribution
System
Improvements
(WS‐11003)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $161,813   $975,388  Utilities  N/A  Recurring
Project Status: This project enables improvements to water distribution system deliverability and reliability. Typical activities include installing restraining joints at critical pipelines and bridge crossings, increasing the size of inadequate facilities, system leakage surveys, network modeling, and fire flow studies or other system improvements as required. Continuous evaluation of system needs and making required improvements is necessary to maintain adequate quantities of quality water, meeting local, state, and federal safe drinking water standards. The Pump Station Painting project to paint the five foothill pump stations was completed in May 2024. A three‐year services contract for an annual full system leakage survey of the water distribution system was solicited in 2025, and the first year of full system leak survey is expected to be completed by 2026.

Water, Gas,
Wastewater
Utility GIS Data
(WS‐02014)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $249,154   $578,800  Utilities  N/A  Recurring
Project Status: This project enables contracts related to Utilities GIS (Geographic Information System) needs.  AME database is heavily utilized by Utilities Engineering staff to update the utility information in GIS.  The updated information is used by various City  staff,  such  as  marking/locating  underground  utilities  to  comply  with  USA  (Underground  Service  Alert)  requirements; developing  design  drawings  for  pipeline  replacement  projects;  verifying  existing  underground  utilities  during  construction activities; creating customized utility map books for field crews and on‐call personnel to meet their specific needs.   Annual surveying  contracts  collect  GPS  points  of  existing  above‐ground  utility  features  within  CIP  project  areas.  The  data  being collected continues to be used to correct the GIS database. Accurate utility data helps the design to select new pipe alignment to minimize construction conflicts and provides data for additional road feature linework to be corrected in the older GIS/AVEC database via ESRI.

Water General
Equipment
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $0.00  $100,000  Utilities  N/A  Recurring
Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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nd Projects – Page 3 of 4
Tools
(WS‐13002)
Project  Status:  This  project  acquires  new  equipment  and  tools,  the  replacement  of  existing  fusion  equipment,  and  other associated tools. The fusion equipment is used to fuse together pipe joints in the City's water distribution system. Equipment and tools are required to be upgraded on an annual basis to maintain high quality standards for the installation of the City's water  distribution  main
s,  along  with  the  associated  service  standards  and  worker  safety  and  productivity  measures.  No equipment or tools were purchased in FY 2025.

Water Meters
(WS‐80015)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $2,801,577  $367,440  Utilities  N/A  Recurring
Project Status: This project enables the purchasing of meters for new customers, upgrading meters for current customers, installing meter bypasses, and replacing obsolete meters that are  no longer repairable. This  funding also  allows  for  annual testing and calibration of selected meters to maintain meter accuracy and reliability. During the AMI implementation process, approximately 50% of the met
ers will be replaced with a focus on meters more than twenty years old.  Staff continue to test additional larger diameter meters.

Water Service
and Hydrant
Replacement
(WS‐80014)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $152,163   $412,000  Utilities  N/A  Recurring
Project  Status:  This  project replaces  system  control  valves,  deteriorated  galvanized  service lines,  lead  goosenecks,  and  fire hydrant valves and assemblies per the Fire Department’s flow testing, upgrades fire hydrants in main line replacement project areas, replaces damaged fire hydrants, and replaces existing undersized or deteriorated copper water services on an as needed basis. Staff has been workin
g on an extensive valve audit and to date have operated and evaluated approximately 74% of the City’s 6,500 water valves. This project will be increasing work to replace inoperative and leaking valves identified during this audit process. In addition, the City will be doing additional work to look for possible lead whips in our distribution system as we continue to compl
y with the new lead and copper rule revisions (LCRR).

Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $1,373,705.86   $960,500  Utilities  N/A  Recurring
Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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nd Projects – Page 4 of 4
Water System
Customer
Connections
(WS‐80013)
Project Status: This project allows for improvements that include new main extensions, valves, domestic services, meters on upgraded services, backflow devices, fire services, and fire hydrants. System extensions are required to provide service to new large developments and to serve existing customers requesting expanded service on Development Services projects. A total of 66 water services were installed in the second ha
lf of FY 2025.

Water System
Supply
Improvements
(WS‐11004)
Prior Year Actuals  Current Year Budget  Implementing Department  Project Phase  Project Completion $23,648   $4,133,706  Utilities  N/A  Recurring
Project Status: This project evaluates and improves the City’s water distribution system on an as‐needed basis. This project includes piping modifications, equipment replacements associated with water delivery, supervisory control software upgrades, system modifications for water system quality compliance, conditional assessment of the reliability of transmission mains, and security  system  installations.  The  water  system  includes  the  connecti on  facilities  between  the  City’s  and  the  San  Francisco Public Utility Commission’s pipelines, emergency water wells within the City’s pumping stations, water reservoirs, and pipelines.

Security cameras will also be added to various tanks, pump stations, and turnouts as part of the Security Cameras project.

Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
GS‐14003 Gas Main Replacement
Project 24
This project enableds the design and construction to replace approximately 20,100 linear feet (which represents 1.9% of the City's Gas distribution main system) of distribution main and 260 gas services constructed mainly of PVC on various streets within the University Park and Crescent Park neighborhoods. This project  was completed in spring 2025.

Construction Gas Utilities Spring 2025 11,409,309.00 $
CB‐17002 Cubberley  Field Restroom
This project will install a new restroom in the sports field area of the Cubberley Community Center. In June 2023, Council approved a purchase order with the Public Restroom Company for a four‐stall prefabricated restroom building. The construction contract for was completed in spring 2025.

Construction Parks and Open
Space Public Works Spring 2025 1,452,876.00 $
AP‐23000
Airport Zero Emission
Vehicle Fleet Replacement
Program
This project provided the funding to replace existing support vehicles used by Airport staff with zero emission vehicles. The Airport received delivery of the final new electric truck in fall 2024 which replaced both airport vehicles with electric vehicles.

Procurement Airport Airport Summer 2024  $               377,696.00 PE‐24000 Baylands Boardwalk Piling
Repair
This project provided funding for the identification and implementation of a long‐term repair solution to damage caused by aquatic borers to the Lucy Evans Baylands Interpretive Center’s boardwalk pilings. The project received permits from the San Francisco Bay Regional Water Quality Control Board, Bay Conservation and Development Commission, United States Fish and Wildlife Services, and United States Army Corps of Engineers. Project construction was completed in October 2024.

Construction Buildings and
Facilities Public Works Fall 2024 276,461.00 $
PG‐14002 Cameron  Park Improvements
This project upgraded and renovated safety and accessibility features at Cameron Park with a primary focus on the park playground improvements. The Cameron Park Improvements Project were completed in November 2024.

Construction Parks and Open
Space
Community
Services Fall 2024  $               205,627.00
PE‐20002
City Facilities Assessment
and Record Plan
Management System
This project provided a complete Facility Condition Assessment (FCA)  to renew cost estimates of the deferred maintenance, planned maintenance, capital renewal and electrification costs of city facilities over the next 30 years.  A detailed list of buildings for electrification has been analyzed to determine prioritization to help meet SCAP goals. The data has been updated into the City of Palo Alto’s newly customized Infrastructure Management System to provide long range capital planning based on the results of the FCA.  The Record Plan Management System is being implemented through TE‐13004. The project reached completion in fall 2024.

Construction Buildings and
Facilities Public Works Fall 2024  $               333,134.00 SD‐22000 East Meadow Drive System
Upgrades
This project added 407 linear feet of new twenty‐four inch high density polyethylene (HDPE) to be parallel to the existing thirty‐six inch pipe within East Meadow Drive to increase the capacity of the storm drain system. This project included upsizing manholes based on new pipes and reconnecting laterals from private property and catch basins. Project was completed in September 2024.

Construction Stormwater
Management Public Works Summer 2024 636,405.00 $
SD‐26000
East Meadow Circle
Connection to Adobe Creek
Pump Station
This project installed 506 linear feet of fifteen‐inch pipe and manholes along East Meadow Circle.

The upgraded line will eliminate flooding that occurs within East Meadow Circle when the water level within Barron Creek is higher than the flap‐gate, and flows are not able to drain into the creek. The new fifteen‐inch HDPE line extension allows flows to drain away from Barron Creek and into Adobe Creek, where they can be pumped. The project also included a small bioretention area to treat low flow runoff within East Meadow Circle before discharging into either creek. The project was completed in September 2024.

Construction Stormwater
Management Public Works Summer 2024 634,016.00 $
June 2025 December 2024
1 Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
Pg.
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
SD‐22002 Trash Capture Device
Installation
This project included both the design and construction of a large trash capture device (TCD) installed in the planting strip along Embarcadero Road located in front of the Palo Alto Baylands Golf Links parking lot. The TCD was integrated into a thirty‐six inch storm pipe to capture trash as small as five millimeters from a section of the storm drain system prior to discharging to the San Francisco Bay. The 189‐acre drainage area treated by the TCD consists of 169 acres of commercial and office land use in the City’s jurisdiction and twenty acres in the California Department of Transportation (Caltrans) right‐of‐way. Construction was completed October 1, 2024.

Construction Stormwater
Management Public Works Fall 2024 818,837.00 $
EL‐24001 Hanover Substation
Improvement
This project  installed two 12 kV 50 MVA transformers to replace two 4kV transformers that served 1501 Page Mill Road and make all substation improvements necessary to accommodate the installations. Project construction is 100% complete and new Hanover substation transformers and switchgear have been successfully tested and commissioned and released to the Utility Operations group. Final project close out and settlement of Public‐Private Partnership Contract between the City and Tesla still remain.

Construction Electric Utilities Fall 2024  $         15,000,000.00 WS‐15002 Water Main Replacement
Project 29
This project funded the design and replacement of structurally deficient water mains and appurtenances. Mains are selected by researching the maintenance history of the system and identifying those that are undersized, corroded, and/or subject to breaks. The project scope included approximately 7,500 linear feet (which represents 0.6 percent of the City’s Water Distribution System) of mains and services on various streets within the City, including areas in the Evergreen Park and Ventura neighborhoods. The project was completed in September 2024.

Construction Water Utilities Fall 2025 9,307,828.00 $
OS‐24000 Baylands Nature Preserve
Entrance Gate
This project installed a new automated gate at the Baylands Nature Preserve main entrance. The existing gate was manually opened and closed by staff each day for public access. The scope of work included an electrical transformer, trenching, wiring, and gate automation equipment.  The project started  June 24, 2024 and reached substantial completion on June 30, 2024.

Construction Parks and Open
Space
Community
Services Spring 2024 132,701.00 $
PE‐13011 Charleston Arastradero
Corridor Project
The Charleston Arastradero Corridor was reconfigured to provide new landscaped median islands, bulb outs, enhanced bike lanes, traffic signal improvements, and new street trees to complement the new lane configurations that were approved for permanent retention.  Phase 1 (Arastradero Road between Foothill Expressway to Clemo Avenue), Phase 2 (Charleston Road from Alma Street to Middlefield Road) and Phase 3 (Arastradero Road from Los Palos Avenue to El Camino Real, Charleston Road from El Camino Real to Alma Street and from Middlefield Road to San Antonio Road) have all been completed as of spring 2024.

Construction Traffic and
Transportation Public Works Spring 2024  $         20,788,951.00 WC‐19001
Wastewater Collection
System Rehabilitation
Augmentation Project 31
This project funded the design and construction of high priority main replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaced approximately 11,000 linear feet (which represents 1.0 percent of the City's Wastewater Collection System) for El Camino Real from Page Mill Road to Cesano Court, and Page Mill Road from Ramos Way to Ash Street. The project wais comprised of mains identified in video inspection work or through maintenance records as structurally deficient and in need of replacement. The work was in Caltrans (El Camino Real) and the County of Santa Clara (Page Mill Road) right‐of‐way.  Construction was completed May 5, 2024.

Construction Wastewater
Collection Utilities Spring 2024 8,635,244.00 $
WQ‐14003 Primary Sedimentation Tank
Rehabilitation
This project enabled the design and construction for new protective coatings on each of the four concrete primary sedimentation tanks, with replacement of worn rotating parts and mechanical and electrical equipment.  These tanks were installed in 1972 and the recoating project will will extend the concrete life for another thirty years.  Substantial completion was achieved on June 1, 2024.

Construction Wastewater
Treatment Public Works Spring 2024 20,449,644.00 $
June 2024
2 Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
WS‐07000 Water Regulation Station
Improvements
This project for Water Regulation Station Improvements included seismic upgrades, piping improvements and other various upgrades to increase the structural reliability of two of the City's turnouts with SFPUC.  Work under this project includes Seismic Upgrades of California Avenue and Page Mill Road Turnouts.  Structural evaluation for restraining the Page Mill turnout and piping was included in the design.   The construction  was completed in May 2024.

Construction Water Utilities Spring 2024 2,960,477.00 $ PE‐19001 Water, Gas, Wastewater
Office Remodel
This project incorporated renovations to the Utilities Water Gas Wastewater (WGW) office space at the Municipal Service Center (MSC).  The new work area includes a small reception area, a renovated kitchen and printer area, additional offices and cubicles, upgrades to the HVAC system, lighting improvements and fire life safety systems upgrade.  Construction was completed in April 2023.

Construction Buildings and
Facilities Public Works Spring 2023  $           1,234,354.00 FD‐22000 Extrication  Tool Replacement
This project provided funding for the replacement of all extrication tools for the Fire Department. Extrication tools, also known as "Jaws of Life", are used to rescue victims of car accidents and other emergencies where the victims are trapped in confined spaces.  Equipment was purchased in winter 2023 and the project is complete.

Procurement Buildings and
Facilities
Fire
Department Winter 2023 298,200.00 $
WS‐14001 Water Main Replacement
Project 28
This project has replaced approximately 18,600 linear feet (which represents 1.6% of the City's water distribution system) of mains and 265 services on various streets in the City, including areas in the Duveneck, St. Francis, Barron Park and Charleston Meadows neighborhoods.

Construction started in April 2022 and the project was substantially completed in spring 2023.

Construction Water Utilities Spring 2023 10,305,619.00 $ WC‐17001
Wastewater Collection
System Rehabilitation
Augmentation Project 30
This project included the design and construction of high priority mains with structural defects that could not be addressed with routine maintenance.  The wastewater mains on various streets in the City were replaced with approximately 10,000 linear feet of HDPE sanitary sewer mains and associated laterals in the Ventura, Charleston Meadows, Fair Meadow, and Palo Verde neighborhoods.   The project achieved substantial completion in April 2023.

Construction Wastewater
Collection Utilities Spring 2023 4,656,777.00 $
AP‐16000 Airport Apron
Reconstruction
This project included the design and reconstruction of the Palo Alto Airport apron.  The need to reconstruct the aircraft parking apron is critical to airport safety.  Construction Phase I was completed in November 2017.  Construction Phase II was completed in winter 2020.

Construction on Phase III reached substantial completion  in June 2023 Construction Airport Airport Spring 2023 41,563,570.00 $ June  2023
3 Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
PE‐21003
Magical Bridge Playground
Rubber and Synthetic Turf
Resurfacing
This project replace rubberized and synthetic turf surfacing in the playground and replace play equipment including swings, climbing net, and playhouse.  An IFB was issued in November 2021 and Council awarded a construction contract in spring 2022.  Installation of rubberized and synthetic surfacing, replacement of climbing nets and renovation of the playhouse took place in fall 2022. Project was completed in December 2022.

Construction Parks and Open
Space Public Works Fall 2022 857,380.00 $
GS‐13001 Gas Main Replacement
Project 23
This project designed and constructed approximately 21,700 linear feet (which represents 1.9% of the City's Gas distribution main system) of distribution main and 320 gas services constructed mainly of PVC material on various streets within the Midtown, Evergreen Park, Ventura, College Terrace, Charleston Terrace, and Research Park neighborhoods.   Construction began in winter 2021and was completed in summer 2022
Construction Gas Utilities Summer 2022 7,951,858.00 $
FD‐21000 Automated External
Defibrillator Replacement
This project replaced the entire complement of Automated External Defibrillators (AEDs) throughout City facilities and emergency response vehicles, which currently totals 93 AEDs.  The RFP process was completed in fall 2021.  The new AEDs were purchased and deployed in summer 2022.

Procurement Buildings and
Facilities
Fire
Department Summer 2022  $               237,500.00
PF‐17000 Municipal Service Center A,
B, & C Roof Replacement
This project replaced the existing MSC roofs.  The existing asphalt and gravel roofs have reached the end of their useful life and needed to be replaced.  The new roofs will meet current cool roofing codes to optimize energy efficiency.   Construction was completed in November 2022.

Construction Buildings and
Facilities Public Works Fall 2022 2,013,475.00 $
EL‐16002 Capacitor  Bank Installation
This project installed capacitor banks at electric substations and on distribution lines to ensure Northern California Power Association Power Factor requirements are met.   Capacitor banks were installed at Hanover Avenue, Hansen Way, Maybell Avenue, and Park Boulevard Substations.    The project was substantially completed in June 2022 and will be commissioned and energized in summer 2022.

Construction Electric Utilities Spring 2022  $                 1,050,443 EL‐17007
Facility Relocation for
Caltrain Modernization
Project
The Utilities Department removed the overhead lines allowing for the installation of the Overhead Catenary System above the rails for the Caltrain Modernization.  This project was completed in spring 2022
Construction Electric Utilities Spring 2022  $                 3,055,472 PE‐08001 Rinconada Park
Improvement
This project upgraded safety, site amenities, playground facilities, a new restroom, irrigation, drainage, and ADA accessibility improvements at Rinconada Park.  These improvements were identified in the Rinconada Long Range Plan (LRP).  Phase 1 of construction started in August 2021 and construction was completed in spring 2022.

Construction Parks and Open
Space Public Works Spring 2022  $                 4,646,247 EL‐14005 Reconfigure  Quarry Feeders
This project reconfigured the distribution circuits to the substation transformer at Quarry Substation.  Design of QR 27 feeder replacement was completed in spring 2021. Construction was completed in December 2021 .

Construction Electric Utilities Fall 2021 792,034 $
December 2022 June 2022
4 Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
AC‐18001 JMZ  Renovation
This project provided for the relocation of the Junior Museum and Zoo to Cubberley for two years while a new JMZ was being built, tenant improvements to the Cubberley Auditorium and then removal of tenant improvements post‐construction.  Construction of the new Junior Museum and Zoo started in June 2018 and was completed in late 2021. The new Junior Museum and Zoo was opened to the public on November 12, 2021.

Construction Buildings and
Facilities
Community
Services Fall 2021 2,927,870.00 $
PE‐18002
High and Bryant Street
Garages Waterproofing and
Repairs
This project included a systems analysis and repaired the water proofing system in the High Street and Bryant Street parking garages.  Water proofing repairs were completed in the High Street parking garage.   Additional funding was added and the contractor completed waterproofing repairs in the subterranean stairwells in the Bryant Street garage in fall 2021.

Construction Buildings and
Facilities Public Works Fall 2021 264,235.00 $
PE‐11011 Highway 101 Pedestrian
Bicycle Overpass Project
As part of the 2014 Council Infrastructure Plan, this project designed and constructed a new pedestrian bridge across Highway 101 at Adobe Creek. Council approved a contract with Granite Construction in November 2019.  Construction began in January 2020.  The project construction completed on November 20, 2021,  with a ribbon‐cutting ceremony and a community celebration.

Construction Traffic and
Transportation Public Works Fall 2021 22,889,453 $
EL‐12001 Underground District 46
Charleston
This project undergrounded the existing overhead utility systems in the area along the 400 block of West Charleston and El Camino Real.   Staff  completed  cable, equipment installation and 100% of customer service conversions. The construction for the final phase of the project to install two 60 foot tall steel poles and to reconductor the 60 kV sub‐transmission lines was completed in the fall 2021.

Construction Electric Utilities Fall 2021  $                 3,904,425 OS‐18001
Pearson Arastradero
Preserve Parking lot
Improvement
This project improved the Pearson Arastradero Preserve parking lot by improving the base rock surfacing, adding drainage, widening the entrance for safety, and new fencing.  This new improvement will allow the overflow parking area to be open year round.  The work was completed in May 2021.

Construction Parks and Open
Space
Community
Services Spring 2021  $                     170,300
CB‐16001 Cubberley Community
Center Master Plan
This project developed the master plan  for future use of the Cubberley Community Center site by the City and Palo Alto Unified School District. Study Buildings and Facilities
Community
Services Spring 2021  $                     926,792
CB‐19001 Cubberley Building
Management Systems
This project replaced the Building management System(BMS) controls for the pavilion, Theater, Wing I, and Gyms A and B boiler rooms at the Cubberley Community Center.  The project included the installation of control points for each building along with controllers, valve and damper actuators.

Construction Buildings and
Facilities Public Works Spring 2021  $                     350,000 FD‐14002 Fire Ringdown System
Replacement
This project replaced the current ring down system that provides an audible alert of calls in the fire stations.  Ongoing installations started in 2018 and were completed with Fire Station #3. Construction Buildings and Facilities Fire Departent Spring 2021  $                     400,144 PD‐14000 Internal Alarm System
Replacement
The project replaced the citywide internal alarm system.  The alarms at City Hall migrated to this new system in FY 2019, but was completed in early 2021. Construction Buildings and Facilities
Police
Department Winter 2021  $                       77,569
December 2021 June 2021
5 Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
Pg.
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
FD‐20001
Self Contained Breathing
Apparatus (SCBA) Air
Compressor Replacement
This project replaced the central air compressor that provides air for the self‐contained breathing apparatus (SCBA) tanks to ensure firefighter safety when entering environments with hazardous air quality.

Construction Buildings and
Facilities
Fire
Department Spring 2021  $                       94,500
AP‐20000 Airport Electrical
Improvements
This project replaced the outdated electrical panels for the Palo Alto Airport office rental spaces.

Construction was completed in January 2021. Construction Airport Public  Works Winter 2021  $                     146,466 PE‐18000 New California Avenue Area
Parking Garage
This project built the California Avenue Area Parking Garage, as part of the 2014 Council Infrastructure Plan.   The parking garage has 627 parking spaces with 2 basement levels and 4 above grade floors.  The garage features an automated parking space guidance system, EV charging stations, bicycle parking, and motorcycle parking. The garage was opened to the public on December 8, 2020.

Construction Buildings and
Facilities Public Works Fall 2020  $               50,119,976 PF‐14002 Fire  Station 1 Improvements
This project updated the individual sleeping quarters in the firehouse to address gender issues and privacy concerns.  Fire Station #1 was the only fire station in the City that did not have separate bedrooms to accommodate male and female firefighters.   This project was completed in fall 2020.

Construction Buildings and
Facilities Public Works Fall 2020  $                     187,064 GS‐18000 Gas ABS/Tenite Replacement
Project
This project replaced gas services laterals constructed of Acrylonitrile‐butadiene‐styrene (ABS) or Tenite material on various streets.  Council approved funding in June 2019.  The project replaced 104 ABS and Tenite gas services.  The WQCP ABS gas service is assigned to Utility Operations for replacement and the remaining five ABS gas services will be scheduled for replacement once the five‐year moratorium ends on those streets.  As of November 2020, this project is complete.

Construction Gas Utilities Fall 2020  $                 2,615,100 SD‐19000 Loma Verde Avenue Trunk
Line Improvements
This project replaced 1,750 linear feet of storm drain with 48‐inch diameter High Density Polyethylene (HDPE) pipe and associated catch basins, laterals and manholes.  In addition to underground work, additional street restoration and concrete work was completed. Work includes resurfacing one full lane on Loma Verde from the beginning to the end of the project limits, replacement of driveways, sidewalk, and 718 linear feet of curb and gutter.   The contract was awarded in June 2020, construction work began in August 2020,  and was completed in December 2020.

Construction Storm  Drain Utilities Fall 2020  $                 2,976,813 WS‐19000 Mayfield Reservoir Subgrade
and Venting Repair
This project is part of the City’s recent Seismic Upgrade and Emergency Water Supply and Storage Projects.  The reservoir was drained in 2012 for approximately two years to allow extensive seismic rehabilitation work to be performed and construction of a new pump station.

Subsequently hairline cracks were sealed in the reservoir.  A geotechnical consultant was hired to evaluate the tank foundation.  This study was completed and there were several options identified.  Staff has completed the design and construction of the vent screen replacement and crack sealing.

Construction Water Utilities Fall 2020  $                     600,000 EL‐11010
Underground District 47
Middlefield, Homer,
Webster, Addison
This project undergrounded the existing overhead distribution system in the area bounded by Middlefield Road, Homer Avenue, Webster Street, and Addison Avenue. Installation of substructures and utility electric system is completed.  Where possible, the overhead electric lines were removed and poles cut down to the level of the communication lines.

Construction Electric Utilities Fall 2020  $                 3,649,356 December 2020
6 Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
WC‐16001
Wastewater Collection
System Rehabilitation
Augmentation Project 29
This project replaced of 8,972 linear feet of wastewater mains.  The sanitary sewer mains, laterals, and manholes to be rehabilitated or replaced in this project are located in the Charleston Meadows neighborhood.  Construction started in February 2020 and was suspended for almost 3 months due to COVID‐19 County’s Shelter‐in‐Place Order.  The project is complete as of December 2020.

Construction Wastewater
Collection Utilities Fall 2020  $                 4,434,839 PF‐18000 Parking Lot J Elevator
Modernization
This project modernized the existing elevators at parking Lot J.  The project involves upgrading the interior of the elevators, elevator control interface, call buttons, and meeting current ADA standards.  Construction started in April 2019.  Project is complete except for the State final inspection on the second car.  State is behind because of COVID, but the inspection should be done by the end of July 2020.

Construction Buildings and
Facilities Public Works Spring 2020  $                     781,324 PE‐15003 Fire  Station 3 Replacement
This project replaced the existing Fire Station at Embarcadero Road and Newell Road with a new structure that meets essential services standards and current program needs.   Construction completed in March 2020.

Construction Buildings and
Facilities Public Works Winter 2020  $               10,080,258 WS‐08001 Water Reservoir Coating
Improvements
This project included the recoating of four steel tanks. Work under this project was included in the Seismic Upgrade of four Steel Tanks and the three Turnout Projects. Once construction started, it was found that the Montebello Reservoir was in very poor condition. Due to escalating costs associated with roof replacement, staff decided to complete construction of the Montebello Reservoir and re‐evaluate the remaining three tanks for replacement.

Construction Water Utilities Spring 2020  $                 2,141,172 WS‐13001 Water Main Replacement ‐
Project 27
This project replaced approximately 9,600 linear feet of structurally deficient, aging, or corroded water mains and services along the mains on Sand Hill Road, Oak Creek Drive (5%) and Fulton Avenue.

Construction Water Utilities Spring 2020  $                 7,786,998 WC‐15001
Wastewater Collection
System Rehabilitation
Augmentation Project 28
This project enabled the design and construction of a high priority wastewater main and lateral replacement work to reduce inflow of rainfall and ground water into the collection system. The project replaced or rehabbed  a total of 7,655 linear feet of wastewater mains  located in the Leland Manor/Garland, Midtown West, and Lower Page Mill/Los Altos Hills areas of the City.

Construction Wastewater
Collection Utilities Spring 2020  $                 5,665,897 EL‐17003 VA Hospital ‐ Customer Load
Requirements
This project met the growing electric needs of the VA Hospital. Staff has had numerous discussions with VA Hospital on electric load growth at the hospital and anticipated needs from the utility. Much of the cost is reimbursed to the City by the VA Hospital. Staff has prepared preliminary designs for interim solutions and is awaiting additional information from VA to develop long range plans to meet their future needs.

Design Electric Utilities Spring 2020  $                       84,984 June 2020
7 Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
EL‐04012 Utility Site Security
Improvements
This project added electronic security systems at utility sites to protect equipment at electric substations, water pumping plants, reservoirs, and gas stations from intrusion and vandalism.

Cameras and detection systems have been installed at nine electric substations, three water stations, and one natural gas station to monitor facilities.

Construction Electric Utilities Spring 2020  $                 1,644,681 EL‐11008 Rebuild Underground District
19 This project rebuilt and replaced the underground electric system in Underground District 19, the area bounded by Forest Avenue, Waverley Street, Addison Avenue, and Alma Street.  Construction Electric Utilities Spring 2020  $                     149,023 FD‐18000 Self Contained Breathing
Apparatus Replacement
This project replaced Self Contained Breathing Apparatus equipment (SCBA) used by firefighters when entering hazardous conditions when responding to fire and hazardous materials incidents.

The SCBA provides breathable air for firefighters when entering environments where the atmosphere is immediately dangerous to life or health.  The expected service life for SCBAs is 15 years.

Purchase Buildings and
Facilities
Fire
Department Spring 2020  $                     799,999
FD‐20000 Cardiac Monitor
Replacement
This project replaced the entire complement of twenty cardiac monitors in the Department.

Along with other tools needed for patient assessment and airway verification, cardiac monitors assess cardiac activity in patients and provide defibrillation and pacing.

Purchase Buildings and
Facilities
Fire
Department Spring 2020  $                     850,000
PL‐16001 Downtown Mobility and
Safety Improvements
This project included the construction of curb extensions and the installation of new pedestrian signal heads and traffic signal modifications in 2019 as part of the Upgrade Downtown project. Construction Traffic and Transportation
Office of
Transportation Fall 2019  $                 1,819,847
FD‐20002 Thermal Imaging Cameras
Replacement
This project replaced the Thermal Imaging Cameras (TICs) on all fire and response vehicles used to help identify the location of victims; assess the source of fires, smoke, and heat; to assist in creating a plan of action.

Purchase Buildings and
Facilities
Fire
Department Fall 2019  $                       99,000
WC‐11000
Wastewater Collection
System Rehabilitation
Augmentation Project 24
This project  addressed areas that were identified in Wastewater Capital Improvement Project 17 (Cleaning and Video Inspection of the Collection System) as needing rehabilitation. This project was combined with Project 25 and 26(WC‐12001; WC‐13001).

Construction Wastewater
Collection Utilities Fall 2019  $                 3,131,595 WC‐13001
Wastewater Collection
System Rehabilitation
Augmentation Project 26
This project was combined with Project 24 and 25(WC‐11001; WC‐12001). All new service laterals were installed from the new sewer main to the new sewer cleanouts located in the City’s right‐of‐way.

Construction Wastewater
Collection Utilities Fall 2019  $                 3,309,998 CB‐19000 Cubberley Track and Field
Replacement This project replaced the synthetic turf field, installed an all‐weather track and a fitness area. Construction Parks and Open Space Public Works Fall 2019  $                 1,851,708 PE‐14018 Baylands Boardwalk
Improvements  This project replaced the existing boardwalk with similar alignment and configuration.  Construction Buildings and Facilities Public Works Winter 2019 2,123,681 $
PE‐17009 City  Hall Floor 4 Remodel This project improved the Administrative Services Department offices on the fourth floor of City Hall. Construction Buildings and
Facilities Public Works Winter 2019 494,818 $
December 2019
8 Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
PE‐14015
Lucie Stern Buildings
Mechanical and Electrical
Upgrades
This project replaced and upgraded the mechanical, electrical, and fire/life safety systems at Lucie Stern Children’s Theater, Lucie Stern Community Theater, and Lucie Stern Community Center.

Construction Buildings and
Facilities Public Works Spring 2019 6,142,607 $
PL‐16000 Quarry Road Improvements
and Transit Center Access
This project included planning, design and construction of bicycle and pedestrian improvements along Quarry Road. Construction Traffic and
Transportation
Planning and
Community
Environment
Spring 2019 5,148,378 $
EL‐17008 Utility Control Center
Upgrades This project upgraded the Utility Control Center working environment.  Construction Electric Utilities Winter 2019 499,997 $ GS‐12001 Gas Main Replacement
Project 22
This project replaced approximately 23,700 linear feet of gas mains and services along University Avenue and other streets in the Downtown North nieghborhood. Construction Gas Utilities Spring 2019 11,658,997 $ WC‐12001
Wastewater Collection
System Rehabilitation /
Augmentation Project 25
This project was combined with Project 24 and 26 (WC‐11001; WC‐13001) replacing 45,294 linear feet of sanitary sewer mains in university South, Professorville and Old palo Alto neigborhoods. Construction Wastewater Collection Utilities Spring 2019 3,211,998 $
WQ‐14001 Dewatering and Loadout
Facility
This project provides funding for the design and construction of the sludge dewatering facility and truck loadout to retire existing dewatering and sewage sludge incinerators.  Construction Wastewater Treatment Public Works Spring 2019 27,497,551 $
WS‐12001 Water Main Replacement –
Project 26
This project replaced approximately 11,000 linear feet of aging water mains and services which included water main replacement as part of the Upgrade Downtown Project. Construction Water Utilities Spring 2019 7,506,161 $ PE‐17009 City  Hall Floor 5 Remodel This project improved the Planning and Community Environment (PCE) Department offices on the fifth floor of City Hall.  Construction Buildings and Facilities Public Works Summer 2018 525,000 $
AC‐14001 Baylands Nature Interpretive
Center Exhibit Improvements
This project replaced worn out or non‐functioning exhibits at the Baylands Nature Interpretive Center. Construction Buildings and
Facilities
Community
Services Summer 2018 56,000 $
PE‐17000 Mitchell Park Adobe Creek
Bridge Replacement  This project replaced the existing bridge over Adobe Creek in Mitchell Park. Construction Parks and Open Space Public Works Summer 2018 250,000 $
PD‐14000 Internal Alarm System
Replacement
This project replaced the citywide system of panic alarms from various departments and the Council chambers. Construction Buildings and
Facilities Police Summer 2018 78,000 $
EL‐14004 Maybell 1&2 4/12kV
Conversion  This project converted circuits 1 & 2 at Maybell substation from 4kV to 12kV. Construction Electric Utilities Fall 2018 364,796 $ GS‐15001 Security at City Gas Receiving
Stations This project equiped the City’s four Gas Receiving Stations with video surveillance systems.  Construction Gas Utilities Summer 2018 150,000 $ SD‐13003
Matadero Creek Storm
Water Pump Station and
Trunk Line Improvements
This project upgraded the capacity to the Matadero Creek Storm Water Pump Station, which serves a low‐lying 1200‐acre area of southeastern Palo Alto.  Construction Storm  Drain Public  Works Summer 2018 6,685,317 $ June 2019 December 2018
9 Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
AP‐16002 Wildlife Hazard Management
Plan
The Wildlife hazard Management Plan identified the specific actions the airport will take to mitigate the risk of wildlife strikes on or near the airport. Study Airport Public  Works Summer 2018 63,415 $ WC‐14001
Wastewater Collection
System Rehabilitation
Augmentation Project 27
This project replaced 16,859 linear feet of sanitary sewer mains of various sizes on various streets. Construction Wastewater
Collection Utilities Winter 2018 4,022,455 $
PG‐15000 Buckeye Creek Hydrology
Study
This project analyzed flooding conditions and recommended flood control structures and drainage and erosion control solutions for the creek located within Foothills Park.   Study Parks and Open Space Public Works Spring 2018 167,741 $
PE‐17004
CalTrain Corridor Video
Management System
Installation
This project replaced two existing gateway signs in the right‐of‐way for the California Avenue business district.  Construction Streets and
Sidewalks Public Works Spring   2018 1,550,000$
PF‐16003 Parking Lot Q Elevator
Modernization  This project modernized the existing elevator at Parking Lot Q. Construction Buildings and Facilities Public Works Fall 2017 170,608 $
PE‐13003 Parks, Trails, Open Space,
and Recreation Master Plan
This master plan provided guidance on the recreation and improvement needs for Palo Alto’s parks, trails, open space and recreational programs.   Study Parks and Open Space
Community
Services Fall  2017 627,057$
PE‐12003 Rinconada  Park Master Plan
This project developed a plan for short, medium and long range improvements to the regional park including the consideration of pathways, new restrooms and playgrounds, new landscaping, and revitalization of underutilized areas within the park.

Study Parks and Open
Space
Community
Services Fall 2017 541,355 $
PE‐13012 Structural Assessment of City
Bridges
The project developed an inventory of all City‐owned bridges and culvert structures, condition assessment, cost estimate for rehabilitation, and recommendation for future inspection frequencies, assessment and improvements.

Study Buildings and
Facilities Public Works Fall 2017 198,529 $
WC‐11000
Wastewater Collection
System Rehabilitation /
Augmentation Project 24
Combined with Project 25 and 26 (WC‐12001; WC‐13001), this project replaced and/or rehabilitated approximately 42,398 linear feet of sanitary sewer mains of various sizes, 779 sewer laterals, and 121 sewer manholes.

Construction Wastewater
Collection Utilities Fall 2017 3,119,806 $
WC‐13001
Wastewater Collection
System Rehabilitation /
Augmentation Project 26
Combined with Project 25 and 26 (WC‐12001; WC‐13001), this project replaced and/or rehabilitated approximately 42,398 linear feet of sanitary sewer mains of various sizes, 779 sewer laterals, and 121 sewer manholes.

Construction Wastewater
Collection Utilities Fall 2017 3,361,118 $
PG‐13003
Golf Reconfiguration and
Baylands Athletic Center
Improvements
This project completed the rehabilitation of the Palo Alto Municipal Golf Course, including  a new layout for the course, new prefabricated restroom, new water‐saving turf and irrigation system, and rebranded the course as the Baylands Golf Links.

Construction Parks and Open
Space Public Works Fall 2017 13,675,177 $
GS‐11000 Gas Main Replacement –
Project 21 This project combined with GWR 19B & GMR 20 and replaced ABS gas mains and services.   Construction Gas Utilities Winter 2017 2,364,937 $ June 2018 December 2017
10 Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
WS‐11000 Water Main Replacement –
Project 25
This project provided installation of approximately 11,869 linear feet of new High Density Polyethylene (HDPE) water mains, 232 new HDPE water services, and 15 new fire hydrants within the City limits.

Construction Water Utilities Winter 2017 5,445,069 $
WS‐15004 Water  System Master Plan
The 2015 Water System Master Plan identified present capital improvements and replacement rates required to ensure optimal reliability levels of service to the existing distribution and transmission systems.

Study Water Utilities Spring 2017 500,000 $
WC‐10002
Wastewater Collection
System Rehabilitation /
Augmentation Project 23
Combined with Project 22 (WC‐09001).  This project replaced and/or rehabilitated approximately 33,497 linear feet of sanitary sewer mains of various sizes, 554 sewer laterals, and 102 sewer manholes.

Construction Wastewater
Collection Utilities Winter 2017 1,272,289 $
EL‐10009
Street Light System  Street
Light System Conversion
Project
This project converted HPS streetlights to LED and the conversion of approximately 4500 cobrahead streetlight fixtures.   Construction Electric Utilities Spring 2017 696,918 $ EL‐13006 Sand Hill / Quarry 12kV
InterTie  This project installed new wire to connect circuits QR‐24 and QR‐27 in the Sand Hill/Quarry area.  Construction Electric Utilities Winter 2017 208,648 $ EL‐15001 Electric Substation Battery
Replacement  This project replaced the batteries in all nine of the City's electric substations.  Construction Electric Utilities Winter 2017 400,000 $ PG‐13001
Stanford/Palo Alto Playing
Fields Soccer Turf
Replacement
This project replaced the synthetic turf at the Stanford/Palo Alto Playing Fields.  Construction Parks and Open Space
Community
Services Fall 2016 1,499,979 $
PG‐09003 Park Maintenance Shop
Remodel
This project renovated and remodeled the Parks maintenance shop for safety and efficienciency upgrades. Construction Parks and Open
Space
Community
Services Summer 2016 94,419 $
PE‐12017 City Hall First Floor
Renovations
This project installed new elevator control panels and replaced the gray‐painted panels inside the elevators. Construction Buildings and
Facilities Public Works Summer 2016 3,974,963 $
PE‐11012 Temporary  Main Library This project created a temporary main Library to be used while the new one was being constructed. Construction Buildings and
Facilities Public Works 156,254 $
PE‐15029 Baylands Nature Interpretive
Center Facility Improvement
The project replaced decking, railings, structural framing members, exterior wood flooring, and cabinetry, restroom reconfiguration, and provided Americans with Disabilities Act (ADA) improvements.

Construction Buildings and
Facilities Public Works Spring 2017 889,452 $
PE‐13008 Bowden  Park Improvements
This project improved the children’s playground and included park amenity upgrades such as new playground equipment, a new retaining wall, surfacing and pathway upgrades, planting restoration and irrigation renovations, and replaced of damaged wood benches and the playground perimeter fence.

Construction Parks and Open
Space
Community
Services Summer 2016 421,126 $
June 2017
11 Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

Item D: Staff Report
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List of Completed Projects
CIP # Project Name Project Description Project Type Fund Source Department Season Completed
Year
Completed
Total Project Budget
** CMR Date
PE‐13020 Byxbee  Park Trails  This project provided trail and site amenities over the remaining area of the landfill cap.   Construction Parks and Open Space Public Works Fall 2016 334,607 $
PE‐17002 City  Hall Floor 3 Remodel
This project improved the Utilities Department administrative offices on the third floor of City Hall. It included new carpet, wall reconfiguration, a kitchenette, cabinets, paint, soundproofing, office furniture, doors, and associated building systems.

Construction Buildings and
Facilities Public Works Spring 2017 440,000 $
PE‐14015
Lucie Stern Buildings
Mechanical and Electrical
Upgrades – Phase 1
This project replaced and upgraded the mechanical, electrical, and fire/life safety systems at Lucie Stern Children’s Theater, Lucie Stern Community Theater, and Lucie Stern Community Center.

Construction Buildings and
Facilities Public Works Summer 2016 3,247,248 $
PG‐12004 Sarah Wallis Park
Improvements
This project improved site amenities with new concrete pathways, replaced old furnishings, and upgraded landscape with drought tolerant species.  Construction Parks and Open Space
Community
Services Winter 2017 65,000 $
AP‐16003 Airport  Perimeter Fence
This project replaced the perimeter fencing and gates surrounding the Palo Alto Airport boundaries to prevent unauthorized access to the airport runway in accordance with Federal and State standards.

Construction Airport Public  Works Spring 2017 2,003,540 $ SD‐11101
Channing Avenue/Lincoln
Avenue Storm Drain
Improvements
This project installed of 5,800 linear feet of 36‐inch to 60‐inch diameter storm drain along Channing and Lincoln Avenues over three project phases to increase drainage system capacity.   Construction Storm  Drain Public  Works Winter 2016 7,676,275 $ GS‐14004 Gas Distribution System
Model
This project included the development, model installation, testing, documentation, and staff training of a natural gas distribution system model.   Study Gas Utilities Summer 2016 149,500 $ AC‐14000 Art Center Auditorium Audio,
Visual and Furnishings
This project replaced outdated audio visual equipment and furnishings following the auditorium’s use as a temporary library.   Construction Buildings and Facilities
Community
Services Winter 2016 150,000 $
PF‐15000 Rinconada  Pool Locker Room This project renovated the Rinconada Pool locker room including the changing area, restrooms, and showers in the women's and men's locker rooms.   Construction Buildings and Facilities Public Works Winter 2016 464,433 $
PE‐13016 El  Camino Park Restoration
This project installed new athletic fields, synthetic turf, field lighting, fencing, a new restroom, scorekeeper booth and storage buildings, an expanded parking lot, new bike and pedestrian pathways, landscaping, benches, and other amenities.

Construction Parks and Open
Space
Community
Services Fall 2015 5,611,122 $
446,969,862$             Notes: ** Final Project Actuals may be different from Total Project Budget amounts Grand Total December 2016
12 Item D
Attachment A - Semiannual
Update on the Status of
Capital Improvement
Program Projects

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City Council
Staff Report
From: City Manager
Report Type: STUDY SESSION
Lead Department: Community Services
Meeting Date: December 15, 2025
Report #:2503-4355
TITLE
Receive an Update on the Cubberley Project and Second Polling Results, and Discuss Next Steps.

RECOMMENDATION
Staff and the Cubberley Ad Hoc Committee recommend the City Council receive an update on the Cubberley project and Poll #2 results, and discuss next steps.

EXECUTIVE SUMMARY
Advancing a Memorandum of Understanding with the Palo Alto Unified School District (PAUSD), the City is master planning a 15-acre portion of the Cubberley site including seven acres proposed to be purchased from PAUSD for $65.5 million. The purchase is dependent on voter approval of a funding ballot measure planned for November 2026. A master concept plan to provide a long-term vision for the campus is being refined based on robust community engagement. The master plan and associated California Environmental Quality Act (CEQA) document will be presented to the City Council in March 2026.

In preparation for the November 2026 ballot measure, polling is being conducted to gage voter support of a bond or tax measure. Two of four planned polls have been completed. The results are not surprising, and indicate:
broad voter support for the City to acquire the Cubberley property support for limited funding for improvements, primarily focusing on safety and repairs/renovation of facilities
These results reinforce the importance of a multipart funding strategy for improving facilities, including community partners and other funding sources such as development impact fees, grants, and philanthropy. At the same time, the ballot measure is foundational to the viability of these other resources. The Cubberley Ad Hoc Committee and staff recommend that next steps focus on continuing to refine the ballot measure options and approach while pursuing these resources.

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Results of the second poll indicate relatively higher voter support for parcel tax and sales tax funding mechanisms, and the $250 average estimated annual rate parcel tax reached above 50%. The parcel tax with $250 average estimated annual cost per household could support financing $102 million of capital expense that would allow for land purchase and minor building renovations. A sales tax increase of 0.5% (½ cent) could support financing $218 million of capital expense and specific sales tax level(s) will be incorporated into the third poll. Currently, the City has 0.25% capacity within the State cap on voter approved local sales tax. The City would need to obtain authorization from the State before implementing the ½ cent increase.

The third poll, expected to be launched in January 2026 will test voter opinion of ballot questions that focus on potential square footage parcel tax and potential sales tax measure.

BACKGROUND
There has been extensive foundational work completed to support the advancement of the Cubberley Project, including community engagement and several actions by the City Council.

Attachment A shares a summary of actions and progress to date and the history of the Cubberley site.

Development of Master Concept Plan
The Cubberley master plan represents a long-term vision for the site. A draft concept plan was presented to the City Council on October 20, 20251 with significant attention placed on a phased approach for site development that includes renovation of existing buildings and some new construction dependent on additional revenue sources. The intent of the phased approach is to allow the site to be developed over time, recognizing that funding availability is a significant factor in site redevelopment timing.

Since staff last presented to the City Council in October, work has focused on refining the concept plan, continuing CEQA analysis, finalizing construction cost estimates, and analyzing debt financing options. At the same time, the second community poll was launched, and results are discussed in this report. Engagement with the existing long-term tenants at Cubberley has continued with a tenant survey to understand future tenant needs.

Timing for the Cubberley project depends on funding availability, especially the outcome of the ballot measure in November 2026. Conversations with community partners in recreation, wellness, and performing arts are ongoing and present an opportunity for partner contributions toward capital costs.

Work completed to date can be found on the City’s website at www.paloalto.gov/improvecubberley. Staff reports related to this project can be found under the “Archived Work on Cubberley” section of the webpage.

1 City Council, October 20, 2025; Agenda Item #1; SR#2503-4353, https://cityofpaloalto.primegov.com/viewer/preview?id=0&type=8&uid=71b7244b-dd63-4983-814f-fc85664f01cd Item 3
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ANALYSIS
Results of Second Community Poll
The City engaged with Fairbank, Maslin, Metz & Associates (FM3) to develop and conduct polling on public opinion in advance of potentially placing a measure on the November 2026 ballot. The City’s workplan includes four rounds of polling: the first released in April 2025, the second released in November 2025, the third to be released in January 2026 and the final poll to be released in April.

The poll was discussed by the City Council on October 20, 20253, then ran from November 6 through 13, with a total of 407 residents interviewed via phone and online. The poll results are attached to this report (Attachment B) and summarized below:
Two-thirds of likely voters want the Cubberley Community Center updated as a visionary goal.
Both the first and second polls show consistency in effectiveness of two specific themes and should be emphasized moving forward:

1. Upgrading old wiring/plumbing

2. Meeting current safety standards
Most are satisfied with the current programs and services offered at Cubberley. Willingness to invest in a package that is focused on basic repairs and upgrades to meet safety and accessibility standards.
Voters’ willingness to pay for improvements to Cubberley are more favorable via a parcel tax or sales tax.

Results of this poll were reviewed by the Cubberley Ad Hoc on December 2 and 10. As next steps, staff and the Cubberley Ad Hoc Committee recommend that the third poll be in the field in January (previously planned for February). The third poll will further clarify the voter support for project funding strategy.

First, to test voter support of these two more viable measures, the focus of the third poll is to test voter opinion on draft ballot questions that focus on potential square footage parcel tax and potential sales tax measures. The parcel tax and sales tax options were more positively supported by voters in the second poll. The City is a regional shopping destination wherein a portion of sales tax is paid by non-residents. If the City proceeds with placing one of these options on the ballot, a parcel tax would require 2/3 majority and a sales tax would require a simple majority to pass under state law.

Second, the third poll will determine voter support of a tax measure if costs are shared. Beyond the proposed tax, the Cubberley Community Center project has opportunities for sharing costs 3 City Council, October 20, 2025: Agenda Item #1; SR#2503-4353, https://cityofpaloalto.primegov.com/viewer/preview?id=0&type=8&uid=71b7244b-dd63-4983-814f-fc85664f01cd Item 3
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of capital expenses with nonprofit partners and other revenue source(s) such as development impact fees, grants, and philanthropy. Voter support is nonetheless critical to purchase the property, which can then be leveraged to attract other contributors that will play a pivotal role in this project’s completion.

Capital Expense and Project Financing
Estimated Project Cost
A phased approach was applied when developing estimated project costs. The first phase, which prioritizes a Recreation Wellness Center consisting of new construction, Education and Enrichment, and a Performing Arts complex consisting of renovated buildings and some new construction, totals $392 million. Phase 1 estimates include an escalator based on a construction start date of April 2030. Future phases to realize a longer-term vision of the Master Plan could total an additional $220 million.

Project Capital Expense Financing – Estimates and Potential Source(s) Staff researched and analyzed potential funding sources for capital expenses with alignment to emerging poll results, potential nonprofit partner interests and development impact fee regulations. In either parcel or sales tax revenue scenario, the proceeds may finance land acquisition ($65.5 million) and minor repairs and renovations. Partner contributions would chart a path towards having the Recreation and Wellness and Performing Arts Centers financed and constructed sooner in conjunction with Phase 1. Community center and parks development impacts fees could also fund eligible costs. Palo Alto Municipal Code Section

16.585 describes these fees for use as “development and improvements" and "expansion and/or improvement" to community centers and “acquisition of land and improvements for neighborhood and district parks”, respectively. While a number of project elements identified in the master plan are likely allowable uses for development impact fee revenue, the City will need to comply with state laws on use of development impact fees and follow accounting and reporting requirements of these fees.

A parcel tax with $250 average annual cost per household (assumes single family household of 2,100 square feet) could support financing up to $102 million of capital expense. This includes parcel tax on multi-family units and commercial parcels. A sales tax increase of 0.5% could support financing up to $218 million of capital expense. Currently, the City may increase the local sales tax by 0.25% until it reaches the State-imposed 2% cap on locally imposed sales tax; statutory authorization from the State is needed to implement a 0.5% addition. Existing Countywide sales tax add-ons currently occupy 1.75% of the 2% cap; the City itself does not currently impose any additional sales tax increments. To keep a half-cent sales tax as a viable 5 PAMC Section 16.58; https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0- 74896#JD_Chapter16.58
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option in the November 2026 election, staff is working with Townsend Public Affairs (TPA) on legislation to increase the sales tax cap.

FISCAL/RESOURCE IMPACT
To fund critical community improvements, two potential funding options include:
A parcel tax averaging $250 annually per household, which could finance up to $102 million in improvements.
A sales tax increase of ½ cent, which could finance up to $218 million in improvements.

By securing significant support from nonprofits and other revenues, we can share costs and maximize available funding. This strategy ensures we are using public money wisely, delivering better results with shared funding and making sure tax dollars go further.

Project planning and administrative costs are managed and do not exceed the FY 2025 and FY2026 adopted budget appropriations.

STAKEHOLDER ENGAGEMENT
Community outreach and stakeholder engagement efforts for the project have been extensive and remain a central component of the overall process. Following the second and third community meetings, recordings of the presentations were uploaded to the project website to ensure broader access. Community members who could not attend in person were invited to share their input through an online public comment card, providing additional opportunities for feedback to the broader community.

Following the adoption of a new master plan, staff will initiate broader community outreach and engagement strategies aimed at generating excitement and awareness about the transformative potential of the future facility and campus. In the interim, staff are actively developing strategies and solutions to keep the community well-informed, engaged, and enthusiastic about the project's progress and long-term vision.

In addition to community meetings and updates to the City Council, Project updates and ways to stay involved and informed are shared through:
Project website ( www.paloalto.gov/improvecubberley),
Online comment card asking for priorities and input
Project updates sent via email newsletter to the project distribution list and updates shared through City communications channels including Nextdoor, digital newsletters, and videos,
Utility bill inserts,
Resident mailers, and
Tabling at key City events.

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ENVIRONMENTAL REVIEW
California Environmental Quality Act (CEQA) review is underway for the Cubberley Master Plan Project and will be brought to the City Council at a future date.

ATTACHMENTS
Attachment A: Cubberley Project Background
Attachment B: Palo Alto Cubberley Vision Survey Analysis (Results of Poll #2) Attachment C: Project Workplan Updates
APPROVED BY:

Kristen O'Kane, Community Services Director
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Attachment A
The Cubberley Site
The 35-acre Cubberley site, located at 4000 Middlefield Road in Palo Alto, operated as Cubberley High School from 1956 to 1979. Beginning in the late 1980’s, the City began leasing portions of the facilities from the Palo Alto Unified School District (PAUSD) at the site. Today, the City operates the areas of Cubberley it controls as a community center, using some of the space for classes and activities in arts, culture, athletics, and sub-leasing additional space at City-subsidized rates to various non-profit and community serving groups. The current lease agreement expires December 31, 2029.1 Today, the City owns eight acres of the 35-acre site. PAUSD owns the remaining 27 acres, most of which are leased to the City. There are currently 23 tenants and 24 artists leasing space at Cubberley from the City and dozens of groups renting the theater, pavilion, classrooms, and athletic fields from the City. Combined, these groups provide the community with programs that support health and wellness, childcare, education, and visual and performing arts. PAUSD uses its retained space for educational purposes and staff offices and has leases with some third-party tenants.

The parking lot in the southeast corner of the property houses portable trailers as a temporary site for Hoover Elementary School during construction at the school’s site. A current site map can be found on the City’s website.2
Several master planning efforts have been completed over the years to reimagine and improve the Cubberley site, with the most recent being completed in 2019.3 Memorandum of Understanding with PAUSD
In October 2024,4 both the City Council and Palo Alto Unified School District (PAUSD or District) Board of Education approved a Memorandum of Understanding (MOU) related to the future of the Cubberley site. The MOU outlines key terms and conditions for the purchase and future planning of Cubberley. The land purchase, which would transfer ownership of seven acres from PAUSD to the City, is contingent on voter approval of a bond measure in November 2026. This condensed timeframe requires development of a master plan for the site by March 2026, conduct stakeholder and community engagement and outreach, polling, financial analysis, CEQA analysis, and other critical tasks. The addition of the seven acres, plus the eight acres already owned by the City of 1 City Council, December 2, 2024: https://portal.laserfiche.com/Portal/DocView.aspx?id=112707&repo=r- 704298fc&searchid=c3e3ed6f-6cda-4dd3-ba35-5d8d4be5579e
2 https://www.cityofpaloalto.org/files/assets/public/v/1/city-manager/communications-office/cubberley- community-center_mappdf.pdf
3 Cubberley Concept Plan 2019: https://www.pausd.org/about-us/committees-task-forces/archived- committees/cubberley-master-plan
4 City Council, October 7, 2024; Agenda Item AA1; SR #2409-3500, https://portal.laserfiche.com/Portal/DocView.aspx?id=98415&repo=r-704298fc&searchid=e199f724-22ab- 472b8ad8-ca162c4dcf8a
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Palo Alto provides an opportunity to develop a new community center and other improvements on a combined 15 acres at the Cubberley site to provide a range of City programs, including health, wellness, and recreational opportunities for residents.

Master Plan Update and Pursuit of a Local Ballot Measure To advance the master planning effort the City Council took several actions on December 2, 20249 related to the future of the Cubberley site. These actions included approval of a contract with Concordia, LLC, and associated budget actions for development of a revised Master Plan for the Cubberley Community Center site, building on the previous master plan completed in 2019 by Concordia and guided by significant community input. Additionally, the Council approved a Letter of Intent with the Friends of the Palo Alto Recreation Wellness Center for the purpose of fundraising for a recreation wellness center (gymnasium) at the Cubberley site, and a workplan for pursuit of a November 2026 local ballot measure to fund the purchase of land and development of a new community center at the Cubberley site.

Subsequent Council actions included approving a five-year lease with PAUSD10 to continue the current use of the property, including playing fields, approval of a professional services agreement with Rincon for CEQA analysis,11 and approval of professional service agreements with Lew Edwards Group and Fairbank, Maslin, Metz & Associates12 for ballot measure strategy advisement and community polling.

Cubberley Ad Hoc Committee
The Council established the Cubberley Ad Hoc Committee (as a non-Brown Act body) to review and advise staff on efforts related to polling and development of a ballot measure that will successfully receive voter support in 2026. Efforts include polling, financial and revenue modeling for the community center, master planning, and community outreach to complete the Master Plan and place a measure on the November 2026 ballot.

The City Council will serve as the governing body for policy direction at key decision points. This includes direction to conduct polling, review of concept designs, direction on 9 City Council, December 2, 2024; Agenda Item 18, SR #2410-3634, https://portal.laserfiche.com/Portal/DocView.aspx?id=112713&repo=r-704298fc 10 City Council, December 2, 2024; Agenda Item 12; SR #2410-3651, https://portal.laserfiche.com/Portal/DocView.aspx?id=112707&repo=r-704298fc 11 City Council, December 16, 2024; Agenda Item 12; SR #2411-3813, https://portal.laserfiche.com/Portal/DocView.aspx?id=117742&repo=r-704298fc&searchid=96e9506b- f1bd-485e-a4cb-fc804b5893d1
12 City Council, February 24, 2025; Agenda Item 4; SR #2501-4039, https://portal.laserfiche.com/Portal/DocView.aspx?id=143364&repo=r-704298fc&searchid=fef509a6- 4d34-4060-bc7a-6ab87db7a0ae
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operating and financial models, and decisions on what should be placed on the November 2026 ballot.

April 21 City Council Meeting
At the April 21, 2025 City Council meeting,17 staff presented outcomes from the first community meeting held on March 19, an update on the Cubberley Master Plan Project workplan and sought Council authorization to initiate the first community poll.

First Cubberley Master Plan Community Meeting
The first community meeting for the Cubberley Master Plan Project was held on March 19, 2025, and was attended by over 120 community members and stakeholders.

Participants completed two activities in table groups of up to eight people with guided facilitation, focusing on the vision for the community center, programming, and place making. The first meeting goals included a review of the Vision from the City Council session and then using a list from the previous community engagement process, participants were asked to review and confirm desired programming and adjacencies for the future Community Center. The outcomes of the March 19 meeting were presented18 to the City Council on April 21, 2025.

The first activity focused on a review of the Council Vision statement and participants were asked to expand the Vision statement with additional values and ideas.

Community members valued: Multipurpose, adaptable spaces to accommodate diverse uses over time; Gathering hubs for interconnectivity and communication between diverse social, cultural and generational groups; Accessibility for all ages, cultures and abilities to access holistic wellness resources; Integration of green space and sustainability features in experiential and infrastructural planning; and Affordability for local Palo Altans and for tenants who have a community focus. Overall, participants focused on flexibility, inclusivity, sustainability, and long-term community engagement as high-level themes.

The second activity focused on programming and adjacencies of indoor and outdoor spaces. The most selected indoor programs were Theater/Performance Space, Dance Classes, Art Studio, Art Classes, followed by Gym Facility, Flexible Rental Space, and a Café. For outdoor programs, Open Greenspace was the most selected program followed by Playground, Amphitheater, and Pool/Water Area. Compared to 2019, the most mentioned programs then (indoor and outdoor) were Adult Education, 17 City Council, April 21, 2025; Agenda Item 11; SR #2503-4310, https://portal.laserfiche.com/Portal/DocView.aspx?id=166428&repo=r-704298fc 18 Staff Presentation, April 21, 2025;
https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=71ade3d7-a57a-4195-a59b- c410d90832ea
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Theater/Performance Space, Greenspace, Makerspace, and Senior/Multigenerational Programs.

Feedback on First Community Poll
Polling experts, FM3 presented21 themes for the first community poll designed to test voter opinions on the community center’s goals, preferred uses, and willingness to support funding through a tax or bond. The poll themes and questions were developed with input from the Cubberley Ad Hoc Committee and will inform critical upcoming milestones in the project. The Council did not take an action but supported proceeding with the poll.

April 22 Parks & Recreation Commission Meeting
On April 22, 2025,22 staff presented an informational update to the Parks and Recreation Commission, offering a comprehensive overview of the project's overall workplan and timeline. The presentation included a detailed summary of Community Meeting #1, highlighting key themes and priorities that emerged from the community’s feedback. Staff also introduced Poll #1, which was launched at the end of April, and encouraged Commissioners to help promote the survey to ensure broad community participation. In addition, the presentation outlined several ways the Commission can remain engaged and support the project, including serving as ambassadors within the community, helping to share information, and providing feedback. The creation of a PRC Cubberley ad-hoc committee was discussed and it was decided that this topic will be further considered during the upcoming workplan revisions scheduled for the coming months.

June 9 City Council Meeting
On June 9, 2025,23 staff presented to City Council the results of the first community poll, community engagement milestones coming up and updates to the workplan. The focus of the first poll was to survey voter input on the goals and future of the community center and possible support for a tax or bond measure. Staff also shared community engagement. Overall, the poll found broad majority support for improvement at the Cubberley site. Surveyed voters place highest priority on bringing the facility up to modern standards for electrical, plumbing, safety, and accessibility early childhood 21 FM3 Presentation, April 21, 2025;
https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=83ec6422-b6e4-4e83-9ca3- ca746a5971a0
22 Staff Presentation, April 22, 2025;
https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=dae0543c-e007-4fc1-9a69- fd08b156ee94
23 City Council, June 9, 2025, Agenda Item 2; SR#2503-4313, https://portal.laserfiche.com/Portal/DocView.aspx?id=182790&repo=r-704298fc&searchid=57dac2b5- 5c42-4ef0-978a-be940766f395
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education; affordability and efficient use of taxpayer dollars; and overall repairs for the facility. Lastly, staff shared with the City Council the community revised Vision Statement for the future of the Community Center.

June 12 Second Cubberley Master Plan Community Meeting
On June 12, 2025, the City held the second community meeting for the Cubberley Community Center Master Plan, facilitated by Concordia. At the outset of the meeting, Concordia shared a revised Vision Statement based on community input gathered at the March 19 community meeting. The revised Vision Statement is, A vibrant, beloved, and adaptable destination that promotes learning, connections, joy, and wellbeing where all cultures and generations belong. Following this, staff provided an overview presentation to orient attendees to the three 3-D concept plans being presented. Each conceptual design includes an A, B, and C variations exploring different configurations of building placement, new construction vs renovation, green space, bike and pedestrian circulation, and parking—both above and below ground.

In the first activity community members were invited as a group to share their feedback on what aspects from all nine designs they liked and wanted “keep” and did not like and wanted to “leave behind”. They indicated aspects they liked with green dot stickers and aspects they did not like with red dot stickers. They were then asked to expand on their choices by writing explanations on the activity sheet provided for the table.

In the second activity, following the group discussion of the three concept designs—The Promenade, The Grid, and The Plaza—participants individually reviewed key design elements using a provided handout. They were asked to evaluate each concept’s primary layout across six categories: arrival & parking, pedestrian circulation, building scale & physical space organization, landscape & greenspace organization, balance of building & greenspace, and being a good neighbor. Each category was rated on a scale from 1 (not successful at all) to 5 (very successful).

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Approximately 130 community members attended the second Cubberley Community Meeting and were highly engaged in providing feedback on the three presented concept designs. Attendees shared a wide range of reactions to various aspects of the designs, particularly discussing building layouts, the placement and amount of green space, parking structures, and preferences between above- and below-ground concepts. While perspectives varied, there was clear consensus around the excitement for the project’s progress and enthusiasm to see the plans taking shape. Community members expressed eagerness to continue the conversation, particularly around program placement, at the next meeting.

June 19 Public Art Commission Meeting
On June 19, 2025,27 City staff presented to the Public Art Commission and discussed potential opportunities to support the City’s Strategic Activation Plan for the Cubberley site, which was developed by staff in coordination with the City Council’s Cubberley Ad Hoc Committee. The plan outlined phased enhancements and activations aligned with the broader master planning process, community engagement efforts, and the anticipated November 2026 ballot initiative. As part of the discussion, Commissioners explored how the ArtLift grant program—previously identified at their January retreat as a potential tool—could be leveraged to support temporary public art installations at Cubberley and other key locations. Ideas included murals, ground art, freestanding sculptures, and performance-based activations to help generate community excitement and reinforce the role of the arts in creating vibrant, inclusive public spaces.

June 24 Parks & Recreation Commission Meeting
On June 24, 2025,28 City staff provided the Parks and Recreation Commission with an informational update on the Cubberley Community Center Master Plan. The presentation included a recap of the second community meeting held on June 12, where Concordia unveiled three concept designs for the site and invited community feedback. Staff also presented the results of the first community poll, released in late April, and shared a list of proposed near-term activation ideas for the Cubberley site, inviting the Commission’s input. In addition, staff sought feedback from the Commission on the three concept designs. The newly formed PRC Cubberley Ad Hoc Committee will continue to refine the activation plans in July.
27 Staff Presentation, June 19, 2025;
https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=a036e199-31cd-4d94-8214- 7fb0170e39ac
28 Staff Presentation, June 24, 2025;
https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=ac29aa36-1b3a-4403-b8b2- cc403685865d
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Attachment A
July 9 Planning and Transportation Commission Meeting
On July 9, 2025,31 the Planning and Transportation Commission (PTC) received an update on the Cubberley Master Plan and was asked to provide input to help inform the next phase of the planning process. Staff requested feedback on several key aspects recently reviewed by the community, including arrival and parking, pedestrian circulation, building scale and space organization, greenspace layout, the balance of built and open space, and how the site can be a good neighbor. Additional PTC feedback emphasized the importance of clear cost comparisons between renovation and new construction, interest in public-private funding models, and support for a future bond measure and donor engagement. Commissioners favored partial underground parking and better integration with transit and surrounding neighborhoods. There was broad interest in maintaining flexible green space for events, ensuring safe and separate bike/pedestrian circulation, and preserving multigenerational, inclusive programming. Suggestions also included clearer diagrams, more tangible use examples, and consideration of impacts from surrounding development.

July 17 Architectural Review Board Meeting
On July 17,32 2025, the Architectural Review Board (ARB) received a presentation on the Cubberley Master Plan and provided early feedback to help shape the next phase of planning. The Board expressed strong support for phased development and emphasized minimizing disruption to existing tenants and programs. Members praised pedestrian and bike circulation, supported the proposed balance of buildings and green space, and encouraged improvements to vehicle access and mobility hubs. There was general support for new construction over renovation and interest in enhancing the site's identity through public art and flexible community spaces. The ARB also encouraged a welcoming design that reflects Cubberley’s civic and cultural significance while being a good neighbor to the surrounding community.

September 17 Third Cubberley Master Plan Community Meeting On September 17, 2025, the City held the third and final community meeting for the Cubberley Master Plan, facilitated by Concordia. Approximately 150 community 31 Staff Presentation, June 9, 2025;
https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=49fc32cf-caa1-4dd9-97f9- 5d5d02150256
32 Staff Presentation, July 17, 2025;
https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=2a9a7988-768f-465b-bcf9- 68166ff9af6f
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Project Background

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members attended and were highly engaged in reviewing the refined concept design. At the outset, City staff and Concordia recapped the first two community meetings, provided a project overview, and highlighted updates to the concept plan, including phasing strategies. Following this presentation, participants engaged in two interactive activities to provide focused feedback.

The concept design shared at the meeting is included in Attachment B. The concept design is presented in phases to demonstrate that the project will need to be constructed over a period of time based on available funding, and to ensure that programs and services are not disrupted during construction. Phase 1 includes a mix of constructing new buildings and renovation of existing buildings to reflect likely timing needed between phases while additional funding is secured.

Activity 1- Phase 1 Concept Design: Recreation Wellness and Performing Arts Phase 1 consists of two parts: a Recreation Wellness Center and a Performing Arts Center. Phase 1 also includes renovation of remaining buildings so the full site continues to be operational until phases 2 and 3 can be completed. Community members were invited to assess the Phase 1 concept designs for the recreation wellness and performing arts area and were asked to reflect on three key questions:

1. What is working well and excites you?

2. What is not working well or could be improved?

3. What creative ideas do you have to make the space exciting? Activity 2- Phase 2 and 3 Concept Design: Visual Arts & Technology and Community Services
In the second activity, community members were asked to provide feedback on Phase 2 and Phase 3, which includes the Visual Arts & Technology (Phase 2) and Community Services spaces (Phase 3). Participants responded to the same guiding questions as in the first activity: what is working well and is exciting about the proposed designs, what aspects are not working or could be improved, and what creative ideas, such as new events, programs, or installations—could make these areas more vibrant and impactful.

This exercise allowed the community to reflect on future phases of development and share ideas that will help shape a cohesive, dynamic, and inclusive vision for the campus.

Overall, the meeting reflected strong community engagement and generated valuable input on both programming and site circulation. Community members expressed enthusiasm about seeing program placement within the proposed buildings and noted their appreciation for the phased approach, which allows for continuity of programs during construction. The discussion was lively and engaging, with particular interest around the café, the outdoor amphitheater, parking access, and pedestrian and bicycle Item 3
Attachment A - Cubberley
Project Background

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circulation pathways. The feedback gathered will directly inform refinement of the preferred concept plan. The full meeting summary will be finalized in the coming weeks and shared with the community through the project webpage and via City communication channels. Concordia and staff will incorporate this input as they prepare for the final presentation of the proposed master plan, cost estimates, and phasing scenarios to the community and City Council on December 8, 2025.

September 23 Parks and Recreation Commission Meeting
On September 23,35 2025, the Parks and Recreation Commission (PRC) received a presentation on the refined Cubberley Community Center Master Plan concept following the third and final community meeting held on September 17, 2025. Commissioners reviewed updates on program placement, phasing, and site circulation, and were asked to provide input on the same questions posed to the community: what is working well, what could be improved, and what creative ideas could enhance the campus experience.

Commissioners engaged in a thoughtful discussion that highlighted both enthusiasm for the project and areas for refinement. They praised Phase I improvements—especially the café, amphitheater, and integration with existing buildings—and noted strong community excitement about program continuity during construction. Key suggestions included lighting for the tennis courts, enhancing pedestrian and bicycle circulation, and incorporating creative placemaking features such as gardens and artistic infrastructure.

Concerns focused on the cost and feasibility of large-scale facilities (e.g., the partial underground parking), potential displacement impacts in Phase I, and how to communicate a phased plan if bond funding only covers the first phase. Commissioners also stressed sustainable design choices and raised questions about circulation, office space, gym design, and pool impacts.

Overall, the PRC expressed appreciation for the progress made and reinforced the importance of balancing community goals, funding realities, and long-term sustainability as the preferred concept moves toward presentation to Council in December.

October 20 City Council Meeting
Staff presented an updated concept plan with an emphasis on the first phase of site development showing a combination of renovated and new building construction. The focus on the first phase recognizes that funding will likely be a limiting factor in full site redevelopment. At this meeting, staff shared objectives and themes for the second community poll to determine voter support for a bond or tax measure to finance the land 35 Staff Presentation, September 23, 2025;
https://cityofpaloalto.primegov.com/viewer/preview?id=0&type=8&uid=efbb1418-4bbe-49b2-b786- 165e29017ca3
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Project Background

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purchase, and the extent of how much voters are willing to pay annually. Following the October 20 meeting, and the November 4 election, the second poll was released.

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Project Background

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220‐7626
Palo Alto Cubberley Community Center
Vision Survey
Results of a Study Conducted November 6‐13, 2025
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Cubberley Vision Survey
Analysis (Results of Poll #2)

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2 Survey Methodology
(Note: Not All Results Will Sum to 100% Due to Rounding) November 6‐13, 2025Dates
Dual‐mode Voter Survey         Survey Type
Likely November 2026 Voters in Palo Alto Research Population 407Total Interviews
(Full Sample) ±4.9% at the 95% Confidence Level
(Half Sample) ±7.0% at the 95% Confidence Level
Margin of Sampling Error
Contact Methods
Data Collection Modes
2016, 2018, 2020, 2021, 2022 & April/May 2025Survey Tracking Tex t
Invitations
Telephone
Calls
Email
Invitations
Telephone
Interviews
Online
Interviews
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Cubberley Vision Survey
Analysis (Results of Poll #2)

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3 Q3 Split A & Split B.
3%
28%
33%
13%
23%
Total
Dissatisfied
46%
Total
Satisfied
32%
Impressions of Cubberley Community Center conditions
and its services and programs differ.
16%
45%
15%
3%
22%
Total
Dissatisfied
17%
Total
Satisfied
61%
Very satisfied
Somewhat satisfied
Somewhat dissatisfied
Very dissatisfied
Don't know
Condition of Services and Programs
How satisfied are you with the (HALF SAMPLE: condition of) (HALF SAMPLE: services and programs available at) the Cubberley Community Center? Item 3
Attachment B - Palo Alto
Cubberley Vision Survey
Analysis (Results of Poll #2)

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4 Q5.
23%
31%
16%
17%
12%
Great need
Some need
A little need
No real need
Don't know
A Little/
No Real Need
33%
Great/
Some Need
55%
More than half see “great need” or “some need” for additional funding for recreation facilities in Palo Alto.
18% saw a great need for
funding in the March/April
survey, and 58% saw “great” or
“some need.”
In your personal opinion, do you think that Palo Alto has a great need, some need, a little need, or no real need for additional funds for updated facilities to provide services including classes, camps, fitness programs, or drop‐in casual spaces? Item 3
Attachment B - Palo Alto
Cubberley Vision Survey
Analysis (Results of Poll #2)

Item 3: Staff Report
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5 Q4.
15%
8%
41%
36%
Needs more space
Could be smaller
About the right size
Don't know
Fewer than one in seven believe that the
Cubberley Community Center needs more space.

To meet the needs of our community, do you think that the Cubberley Community Center needs more space, could be smaller, or is about the right size? Item 3
Attachment B - Palo Alto
Cubberley Vision Survey
Analysis (Results of Poll #2)

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6 Voters heard or read the following description
of the Cubberley Campus ballot measure concept.

Q6. Do you support or oppose this proposal?
The 35‐acre Cubberley Campus, located at 4000 Middlefield Road, originally operated as Cubberley High School in 1956. Today, the City owns eight acres of the campus, where it operates a community center for classes and activities in arts, culture, and athletics, and leases additional space at City ‐subsidized rates to various nonprofit and community‐serving groups.

The City and the school district have proposed a ballot measure to purchase an additional seven acres of the site from the Palo Alto Unified School District at a price of $65.5 million. The school district will use the sale proceeds for improvements to schools. Any additional proceeds from the ballot measure would be used to repair, upgrade and redevelop the community campus, creating a destination with activities, amenities, and offerings that promote learning, joy, and wellbeing where all cultures and generations belong.

Item 3
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Cubberley Vision Survey
Analysis (Results of Poll #2)

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7 Q6. Do you support or oppose this proposal?.
34%
31%
13%
10%
11%
Strongly support
Somewhat support
Somewhat oppose
Strongly oppose
Don't know
Total
Oppose
24%
Total
Support
66%
Two‐thirds support the concept in principle,
with just over one in ten undecided.

Item 3
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Cubberley Vision Survey
Analysis (Results of Poll #2)

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8 Q8.
17%
14%
14%
7%
22%
23%
22%
22%
11%
7%
9%
9%
12%
15%
12%
19%
38%
40%
43%
43%
A parcel tax that would be added to your property
tax bill based on the size of your property
A sales tax that would be added to certain purchases
made in the city
A bond measure that would be added to your
property tax bill based on the value of your property
A utility users’ tax that would be added to your utility bill based on a portion of your utility usage
Strongly Support Somewhat Support Don’t Know Somewhat Oppose Strongly Oppose Please indicate whether you strongly support, somewhat support, somewhat oppose, or strongly oppose each of the following ways to fund upgrades to the Cubberley Campus.

Total
Oppose
Total
Support
50%39%
55%37%
55%37%
62%29%
Majorities oppose each specific potential mechanism
when asked without a specific amount attached in the absence of a ballot question format.

Item 3
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Cubberley Vision Survey
Analysis (Results of Poll #2)

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9 Q9 a‐d. Please indicate whether you would be very willing, somewhat willing, somewhat unwilling, or very unwilling to support a proposed ballot measure, paying an average of the following amounts per household per year with  a combination of funding from other sources to provide specified upgrades to the Cubberley Campus based on preliminary cost estimates ^Not Part of Split Sample 29%
14%
10%
11%
24%
24%
23%
7%
8%
16%
14%
11%
13%
18%
15%
17%
26%
28%
38%
53%
^$250 to purchase land and do minor
renovations and upgrades
$500 to purchase land, build a new recreation
and wellness center and do minor renovations
and upgrades
$750 to purchase land and build a new recreation
and wellness center, performing arts center,
and visual arts and technology center, and do
minor renovations and upgrades
$1,000 to purchase land and build a new
recreation and wellness center, performing arts
center, visual arts and technology center,
and community service flex space
Very Willing Somewhat Willing Don't Know Somewhat Unwilling Very Unwilling Total Unwilling
Total
Willing
39%53%
46%39%
53%32%
71%18%
Willingness to pay without reference to a specific mechanism is limited to $250 per year for minor renovations and upgrades.

Bond Amounts
Item 3
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Cubberley Vision Survey
Analysis (Results of Poll #2)

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10 Q9 e‐g. Please indicate whether you would be very willing, somewhat willing, somewhat unwilling, or very unwilling to support a proposed ballot measure, paying an average of the following amounts per household per year with  a combination of funding from other sources to provide specified upgrades to the Cubberley Campus based on preliminary cost estimates Split Sample 29%
20%
12%
13%
24%
20%
18%
12%
8%
5%
4%
4%
13%
14%
17%
17%
26%
40%
50%
54%
^$250 to purchase land and do minor
renovations and upgrades
$650 to purchase land, build a new recreation
and wellness area, and do minor renovations
and upgrades
$900 to purchase land, build a new recreation
and wellness center, performing arts center,
and visual arts and technology center, and do
minor renovations and upgrades
$1,100 to purchase land and build a new
recreation and wellness center, performing arts
center, visual arts and technology center,
community service flex space
Very Willing Somewhat Willing Don’t Know Somewhat Unwilling Very Unwilling Total
Unwilling
Total
Willing
39%53%
55%40%
67%30%
71%25%
The same is true for amounts keyed to a parcel tax (specific mechanism was not mentioned, and needs to be, in Poll 3).

Parcel Tax Amounts
Item 3
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Cubberley Vision Survey
Analysis (Results of Poll #2)

Item 3: Staff Report
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11 42%
40%
28%
28%
30%
26%
32%
40%
Improving a downtown community center with a
dedicated space for teens
Making improvements to Rinconada Pool
Upgrading the Ventura Community Center
Developing two acres of parkland into a contemporary
park that honors Asian American history at the location of a historic, Chinese‐owned cannery
Total More Likely Total Less Likely Difference
+12%
+14%
‐4%
‐12%
The structure of this potential measure has not yet been finalized. Given that, additional projects to fund through this measure are under consideration. For each one, please indicate if packaging an additional project would make you more likely or less likely to support the measure, or if it would make no difference to you.

Q11.

Potential additional projects do not dramatically
increase support for the potential package.

Item 3
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Cubberley Vision Survey
Analysis (Results of Poll #2)

Item 3: Staff Report
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12 40%
34%
38%
41%
30%
30%
25%
38%
37%
30%
24%
34%
31%
33%
14%
17%
25%
23%
25%
22%
27%
5%
10%
9%
8%
17%
14%
4%
4%
Meeting current safety, earthquake,
and accessibility standards
^Upgrading buildings to meet current earthquake
safety, plumbing, and electrical standards
Upgrading outdated electrical wiring and plumbing
Upgrading deteriorating electrical wiring
and plumbing
Preserving trees and outdoor space
Preserving trees and green space
^Maintaining outdoor space
Extremely Important Very Important Somewhat Important Not Too Important Don’t Know Q12. ^Not Part of Split Sample
Please consider some things that could be priorities in the plan for the future Community Campus at Cubberley. Please indicate how important each one is to you personally: extremely important, very important, somewhat important, or not too important.

Voters’ top priorities for the future Campus include basic repairs and meeting safety, earthquake and accessibility standards.

Extremely/Very
Important
77%
71%
68%
65%
65%
61%
57%
Item 3
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Cubberley Vision Survey
Analysis (Results of Poll #2)

Item 3: Staff Report
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13 24%
14%
23%
21%
18%
27%
20%
24%
27%
37%
25%
29%
30%
20%
26%
20%
28%
26%
25%
28%
23%
30%
27%
27%
17%
20%
20%
23%
29%
17%
23%
24%
4%
6%
7%
5%
5%
Expanding trees and outdoor spaces
Providing a safe, upgraded space for after‐school
arts education and community involvement
^Providing dedicated space for affordable childcare
Providing after‐school and summer programs for local
children and teens, including Maker Space
Expanding trees and green spaces
Providing safe spaces for children and teens
after school and in the summer
^Providing an emergency evacuation center that can
be used in case of natural disaster
Creating a vibrant destination for youth, families,
and seniors
Extremely Important Very Important Somewhat Important Not Too Important Don't Know Extremely/Very Important
51%
51%
49%
49%
48%
47%
46%
43%
Fewer than half highly prioritize dedicated space for children and teens, or providing on emergency evacuation center.

Q11. Please consider some things that could be priorities in the plan for the future Community Campus at Cubberley. Please indicate how important each one is to you personally: extremely important, very important, somewhat important, or not too important. ^Not Part of Split Sample Item 3
Attachment B - Palo Alto
Cubberley Vision Survey
Analysis (Results of Poll #2)

Item 3: Staff Report
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14 16%
13%
24%
18%
18%
11%
11%
16%
9%
25%
29%
17%
23%
22%
29%
29%
21%
26%
28%
31%
31%
36%
34%
24%
36%
38%
39%
24%
21%
19%
21%
20%
31%
20%
23%
24%
6%
5%
8%
6%
5%
4%
Improving accessibility for people with disabilities
^Providing additional space for education
and enrichment
Creating a central hub for recreation and wellness
Providing additional space for youth, family,
and senior programs
Creating space for youth, families, and seniors to
gather and learn
Creating a central hub for music and performing arts
Creating space for youth, families, and seniors to
experience joy
^Providing additional space for recreation
and wellness
Providing space to experience performing arts
Extremely Important Very Important Somewhat Important Not Too Important Don't Know Extremely/Very Important
42%
42%
41%
41%
40%
40%
39%
37%
35%
Continued
Q11. Please consider some things that could be priorities in the plan for the future Community Campus at Cubberley. Please indicate how important each one is to you personally: extremely important, very important, somewhat important, or not too important. ^Not Part of Split Sample Item 3
Attachment B - Palo Alto
Cubberley Vision Survey
Analysis (Results of Poll #2)

Item 3: Staff Report
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15 13%
10%
15%
11%
11%
10%
4%
9%
21%
21%
14%
15%
11%
12%
16%
8%
33%
40%
30%
34%
31%
38%
26%
31%
25%
25%
38%
35%
45%
32%
48%
48%
8%
4%
5%
8%
6%
^Providing community and flex space
Providing space for gathering and community building
^Building a new, state‐of‐the‐art community center
Providing space to experience visual arts
Providing an outdoor amphitheater
Upgrading the Cubberley theater
Creating space for Lunar New Year and
other cultural celebrations
Providing an outdoor swimming pool
Extremely Important Very Important Somewhat Important Not Too Important Don't Know Extremely/Very Important
34%
32%
29%
26%
22%
22%
20%
18%
Voters’ lowest priorities include an outdoor swimming pool, an upgraded theater, or an outdoor amphitheater.

Q11. Please consider some things that could be priorities in the plan for the future Community Campus at Cubberley. Please indicate how important each one is to you personally: extremely important, very important, somewhat important, or not too important. ^Not Part of Split Sample Item 3
Attachment B - Palo Alto
Cubberley Vision Survey
Analysis (Results of Poll #2)

Item 3: Staff Report
Pg.
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16 Support for the proposed concept remains at or near two‐thirds as voters hear positive and negative messaging.

Q6. Do you support or oppose this proposal?
Q14. Having learned this, would you support or oppose the proposal for the City to purchase the Cubberley site, and repair, upgrade, and redevelop the community campus, creating a destination with activities, amenities, and offerings that promote learning, joy, and wellbeing where all cultures and generations belong? Q16. One last time: Do you support or oppose the proposal for the City to purchase the Cubberley site, and repair, upgrade, and redevelop the community campus? 34%
35%
31%
31%
36%
33%
11%
5%
13%
13%
17%
10%
13%
15%
Initial Opinion
Opinion After Positives
Opinion After Positives and
Negatives
Strongly Support Somewhat Support Don’t Know Somewhat Oppose Strongly Oppose Total Oppose
Total
Support
24%66%
26%71%
31%64%
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Cubberley Vision Survey
Analysis (Results of Poll #2)

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17 Ranked by Very Convincing
(STANDARDS) Most Cubberley Community Center buildings are more than 70 years old. They were built well before modern internet, and do not meet current disabled access and earthquake safety standards. Palo Alto residents deserve a community center that is modern, safe, and accessible to the entire community. 38%
(REPAIRS) Cubberley Community Center facilities have significant structural issues with deteriorating electrical wiring and plumbing. Most buildings are beyond their useful life and would be very costly to repair . That’s why we should invest in a new, safe, accessible, and modern facility for our community to share in the future. 38%
^(AFFORDABILITY) As the cost of living goes up, it is more important now than ever to invest in free or low ‐cost places for exercise and play that everyone can use close to home. Palo Alto should invest in creating an affordable, accessible place where people can gather to learn, play, read, enjoy the arts, access childcare, experience joy, and connect with one another .
31%
^(EMERGENCY) Palo Alto needs an up ‐to‐date and safe location for the community to shelter in times of emergency, such as an earthquake or fire, or during hot or smoky days. The new Community Campus will serve as a resilience hub built to earthquake safety and accessibility standards, providing refuge when we need it most.
29%
Q13. Please consider the following statements from people who may support this proposal. Please indicate whether you find it very convincing, somewhat convincing, or not convincing as a reason to support it. ^Not Part of Split Sample
Top Messaging in Favor of the Cubberley Proposal
(Ranked in Order of Effectiveness)
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Cubberley Vision Survey
Analysis (Results of Poll #2)

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18 Conclusions
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Cubberley Vision Survey
Analysis (Results of Poll #2)

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19 Conclusions
• While voters generally support upgrades to the Cubberley Center, their willingness to invest is limited to a smaller package focused on basic repairs and upgrades to earthquake, safety and accessibility standards.
 They are dissatisfied with the condition of existing facilities.  Voters do not see Cubberley as needing additional space.  No mechanism tested (in isolation without amounts) achieves majority support.  Slim majorities are willing to pay $250 per year for basic renovations. • Most are satisfied with the current programs and services offered at Cubberley. • Voters who oppose additional investment in Cubberley are opposed to increasing taxes or see higher priorities for the city.
• The next poll will vet ballot measure language, marrying specific mechanism, amount, and uses of funds for voter consideration.

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Cubberley Vision Survey
Analysis (Results of Poll #2)

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Curt Below
[email protected]
Miranda Everitt
[email protected]
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Cubberley Vision Survey
Analysis (Results of Poll #2)

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1 0
1 4
0 Project Workplan Updates
As the various project elements advance it is important to recognize the interdependencies that exist and are necessary to meet the timeline. Each workplan step is intentionally designed to inform the next – input and data received during the previous and current master planning efforts inform the polling themes and questions, while poll results will inform the concept plans for a new community center at the Cubberley site. Given the constrained timeline and resources needed to complete multiple and complex bodies of work, it is important to maintain focus on the critical path to ensure milestones are met. The milestones listed below are necessary to complete the master plan and draft a potential ordinance by Spring 2026 to reach the November 2026 ballot.
Feb 18, 2025 – City Council Visioning Session
March 19, 2025 – First Cubberley Master Planning Community Meeting April 21, 2025 – City Council direction on Poll #1 themes April 22, 2025 – Presentation to Parks and Recreation Commission April 28, 2025 –Poll #1 released to Palo Alto community June 9, 2025 – City Council review of Poll #1 results
June 12, 2025 – Second Cubberley Master Planning Community Meeting June 19, 2025 – Public Art Commission Meeting
June 24, 2025 – Presentation to Parks and Recreation Commission July 9, 2025 – Presentation to Planning & Transportation Commission July 17, 2025 – Presentation to Architectural Review Board September 17, 2025 – Third Cubberley Master Planning Community Meeting September 23, 2025 – Parks and Recreation Commission Meeting October 2025 – City Council review of third community meeting and second poll November 2025 – Release Poll #2
December 2025 – City Council review of poll #2 results, capital expense and debt financing
January 2026 – Release Poll #3
January/February 2026 – Presentation to Commissions (Parks and Recreation, Planning and Transportation, and Architectural Review Board)
March 2026 – Council Adoption of Master Plan and CEQA
April 2026 – Release Poll #4
June 2026 – Council approval to place a measure on the November ballot August 2026 – Deadline to submit Final Ballot Language for November Election November 2026 – Election and placement of a ballot measure Item 3
Attachment C - Project
Workplan Updates

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City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: City Manager
Meeting Date: December 15, 2025
Report #:2512-5661
TITLE
Approve Policy & Services Committee Recommendation to Continue the Nonprofit Partnership Workplan Phase I Funding Process in the FY 2027 Budget Cycle, with Additional Refinements to be Developed by the Policy & Services Committee in January 2026 and Returned to Council for Approval

RECOMMENDATION
The Policy & Services Committee recommends that the City Council approve continuing the Nonprofit Partnership Workplan Phase I funding process in the FY 2027 Budget Cycle and refer refinement of the process to the Policy & Services Committee, with a return to Council in early 2026.

BACKGROUND
On November 19, 2025, the Policy and Services Committee discussed and recommended the continuation of the Nonprofit Partnership Workplan Phase I pilot (Phase I) into FY 2027.1 The process is designed to support the City Council in decision-making on nonprofit funding requests that fall outside of an established program. In FY 2026, the Phase I process allocated $506,646 in grant funds to 17 nonprofit organizations that deliver services to the Palo Alto community. The effort resulted in four new public/private partnerships and support to 13 existing nonprofit partners.

As background to the Phase I process, on August 15, 2022, the City Council approved a report from the City Auditor2 which focused on identifying risks related to nonprofit agreements and 1 11/19/2025, Policy & Services Committee Meeting
https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=9499&meetingTemplateType=2&comp iledMeetingDocumentId=17629
2 8/15/2022 City Council Meeting:
https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=9028&compileOutputType= 1 Item 8
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provided corresponding recommendations for improvement.3 Key recommendations included defining clear service level expectations and performance management and evaluation on all nonprofit service and lease agreements, as well as quantifying non-monetary support to determine appropriate compensation for nonprofits’ use of City-owned properties.

The City of Palo Alto’s nonprofit partnerships play a vital role in delivering community services, yet existing policies and processes for managing these relationships would benefit from enhanced consistency, transparency, and accountability. The absence of consistent service level agreements, performance metrics, and predictable funding processes has resulted in unclear expectations for both the City and nonprofit partners. The nonprofit partnership workplan seeks to establish a clear framework that aligns nonprofit partnerships with Council priorities and stability for nonprofits, ensures fairness and inclusion in resource allocation, and strengthens financial and performance accountability while maintaining the agility to respond to evolving community needs.

On October 28, 2024, the Council held a study session to provide feedback on a framework for strengthening the City’s practices in nonprofit partnership engagement, funding, support, and evaluation.4 The framework laid out a set of foundational principles that reflect fundamental goals and values that guide the establishment and pursuit of partnerships, as well as the key recommendations from the 2022 Nonprofit Audit. The City Council provided feedback on the principles and delegated their refinement to the Policy & Services Committee.

A phased approach began as part of the Fiscal Year 2025 budget cycle.5 As part of this effort, a process was established for the City Council to consider nonprofit funding requests during the budget adoption period that fall outside established grant programs. This represented a first phase toward reconciling City budget decisions with recommendations of the 2022 audit.

Subsequent phases of the workplan will address coordination with other City funding programs (e.g. HSRAP and CDBG) as well as leases of City property.

This report seeks Council approval to continue and refine the Phase I process with the Policy and Services Committee, scheduled to continue at its January 14, 2026, meeting. Final recommendations from the Policy & Services Committee would return to Council for approval. 3 June 14, 2022, Policy & Services Committee Meeting
https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=6282&compileOutputType= 4 10/28/2024 City Council Meeting:
https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=6042&meetingTemplateType=2&comp iledMeetingDocumentId=12083
5 3/24/2025 City Council Meeting:
https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=7453&meetingTemplateType=2&comp iledMeetingDocumentId=13613
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ANALYSIS
Throughout the six-month development and implementation of the Phase I process, staff gathered feedback from nonprofit partners, support staff, the City Council, and the Policy and Services Committee to identify opportunities for improving the program in future cycles.

Additionally, the Policy & Services Committee at its November 19, 2025 meeting expressed interest in clarifying and improving various aspects of the program, including:
Whether/how to include multi-year contracts in Phase I Whether nonprofits eligible for other City grant programs (i.e. Human Services Resource Allocation Process) may apply for phase I funding
Funding priorities (including relationship to Council Priorities) Improve application evaluation process by categorizing nonprofit services to clarify service alignment and reduce redundancy in funding
Role clarity between Finance and Policy & Services Committees, for example Finance to propose total amount of funding available each year in the annual budget process, and Policy & Services to review applications and propose awards
Early communication and engagement with nonprofits on application expectations Structure grant funding to complement, rather than fully cover nonprofit program costs Application timeframe adjustments to allow for nonprofit interviews If continuing a nonprofit funding process is approved by Council, staff will provide a set of recommendations regarding how to improve the process to the Policy & Services Committee at its January 14, 2026 meeting.

As directed by Council, in addition to Phase 1 the Policy & Services Committee will continue to flesh out the guiding principles through the Nonprofit Partnership Workplan framework, and focus on four major areas of work:

1. Nonprofit Partnership Workplan Phase I Funding Requests

2. Nonprofit Lease Agreements

3. Nonprofit Multi-year Service Agreements

4. Comprehensive review of all grant programs including Human Services Resource Allocation Process (HSRAP) and Community Development Block Grants (CDBG) Recommendations will be brought for Council approval throughout the process.

FISCAL/RESOURCE IMPACT
No resource impacts expected at this time. Council may delegate that the Finance Committee set the Fiscal Year 2027 Phase I total fund amount for consideration in advance of the FY 2027 Budget Adoption.

STAKEHOLDER ENGAGEMENT
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along the way. Staff also noted nonprofit feedback during the various public meetings. Staff will also survey grant recipients to gather feedback on improving the program implementation process.

ENVIRONMENTAL REVIEW
This is not considered a project as defined by CEQA and no review is required.

ATTACHMENTS
None
APPROVED BY:

Ed Shikada, City Manager
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