1 ATTACHMENT A
Risk Management and Safety Policies
Risk Management
Policy Description
1-03/ASD Cash Handling
Manual
Addresses theft and misappropriation risk. Implements cash- counting and deposit procedures. Mitigates loss through dual custody and reconciliations. Transfers accountability with documented roles and audits.
1-06/ASD Payment
Procedures
Addresses duplicate payments, unauthorized payments, and fraud risk. Mitigates financial loss through invoice, PO, and receipt matching. Requires approval thresholds and segregation.
Transfers 3rd-party risk via ACH controls.
1-11/ASD
Leased Use of City Land/
Facilities
Addresses environmental, safety, financial, and liability risk.
Mitigates losses through compliance checks, tenant verification, and fair-market-value application. Transfer liability through indemnity requirements.
1-34/HRD Insurance
Requirements for
Contracts
Addresses liability risk. Transfers risk through coverage requirements, indemnity, and waivers.
1-44/ASD Pre-
Qualification of
Contractors
Addresses 3rd party risk. Mitigates project and performance risk through contractor screening and qualification criteria. Transfers liability through bonding and insurance. Requires ongoing compliance monitoring.
1-48/ASD Procedure for
Sale/ Transfer of Surplus
City-Owned Real Property
Addresses legal, financial, liability, and reputational risk.
Mitigates loss through title verification, formal appraisals, fair market valuations, council approvals, and public notifications. 1-48/ASD Procedure for
Sale/ Transfer of Surplus
City-Owned Real Property
Addresses legal, financial, liability, and reputational risk.
Mitigates loss through title verification, formal appraisals, fair market valuations, council approvals, and public notifications. 1-54/MGR Social Media
Use Policy, Standards, and
Procedures
Addresses reputational, legal, and cyber risk. Implements IT control, monitoring, and documented removal procedures.
Mitigates loss through content standards, approval processes, disclaimers, and user guidelines.
1-56/MGR Electronic
Signatures on City
Documents
Addresses fraud and compliance risk. Mitigates loss through secure electronic signature standards, identity validation, and audits.
1-63/IT Information
Security Policy
Addresses cybersecurity risk. Implements access controls, audits, and backups. Mitigates loss through patching, monitoring, and incident response. Transfers risk through vendor security requirements.
2 ATTACHMENT A
Risk Management and Safety Policies
Safety
Policy Description
2-07/HRD Volunteer Policy Addresses maintaining safe environments for the public and all City employees. Implements background checks and strict training requirements, screening, waivers, and supervision protocols.
2-28/HRD Fingerprint
Policy
Addresses maintaining safe environments for the public and all City employees, volunteers, and vendors. Implements
fingerprinting requirements, DOJ and FBI background checks, verifying clearances, recordkeeping, and compliance reviews. 3-01/HRD Safety Policy Addresses public and employee safety through hazard identification and prevention measures. Implements workplace safety standards, regular review protocol, and vendor
compliance with established safety requirements outlined in contracts. Provides volunteers with guidelines and resources to ensure secure participation.
3-02/HRD Workers'
Compensation Modified
Duty Policy
Addresses public and employee safety by assigning modified duties to injured employees. Requires vendors and contractors to comply with return-to-work safety guidelines when
applicable.
4-01/PWD Vehicle and
Equipment Use,
Maintenance and
Replacement
Addresses public and employee safety by ensuring vehicles are operated responsibly. Implements mandatory training and safe driving standards, regular maintenance, and timely equipment replacement.
4-02/PWD Building Safety
Responsibility
Addresses public and employee safety by maintaining secure, hazard-free facilities. Implements timely inspections to prevent unsafe conditions.
4-07/MGR Conduct in City
Facilities
Addresses public and employee safety by requiring respectful and orderly conduct in all city facilities. Implements standards that prohibit disruptive or unsafe actions within buildings, reducing hazards.