Vers.: Aug. 5, 2019
AMENDMENT NO. 3 TO CONTRACT NO. S23187281
BETWEEN THE CITY OF PALO ALTO AND
URBAN PLANNING PARTNERS, INC.
This Amendment No. 3 (this “Amendment”) to Contract No. 23187281 (the “Contract” as defined below) is entered into as of December 31, 2025, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and URBAN PLANNING PARTNERS, INC. a California Corporation, located at 388 17th Street, Suite 230, Oakland, CA 94612 (“CONSULTANT”).
CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment.
R E C I T A L S
A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of professional services in connection with the implementation of the On-going Parklet Program (Project), as detailed therein.
B. The Parties now wish to amend the Contract in order to extend the term of the Agreement.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree:
SECTION 1. Definitions. The following definitions shall apply to this Amendment:
a. Contract. The term “Contract” shall mean Contract No. 23187281 between CONSULTANT and CITY, dated June 26, 2023, as amended by:
Amendment No.1, dated April 25, 2024
Amendment No.2, dated December 31, 2024
b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract.
SECTION 2. Section 2 “TERM” of the Contract is hereby amended to read as follows: “ T he T e r m of the Agreement shall be from the date of its full execution through December 31, 202 7 unless terminated earlier pursuant to Section 19 of this Agreement.”
SECTION 3. Section 12 “SUBCONTRACTING” of the Contract is hereby amended to add the following as an authorized subcontractor:
REI Build Up
Docusign Envelope ID: 8EDD6681-B46F-4641-8DE0-870C66D79668 Vers.: Aug. 5, 2019
SECTION 4. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference:
a. Exhibit “A” entitled “ SCOPE OF SERVICES, AMENDMENT NO. 3 ”, ADDED / AMENDED, REPLACES PREVIOUS.
b. Exhibit “B” entitled “SCHEDULE OF PERFORMANCE, AMENDMENT NO. 3”, AMENDED, REPLACES PREVIOUS.
c. Exhibit “C” entitled “ COMPENSATION, AMENDMENT NO. 3 ”, ADDED / AMENDED, REPLACES PREVIOUS.
SECTION 4. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect.
SECTION 5. Incorporation of Recitals . The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference.
(SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.)
Docusign Envelope ID: 8EDD6681-B46F-4641-8DE0-870C66D79668 Vers.: Aug. 5, 2019
SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written.
CITY OF PALO ALTO
_____________________________
City Manager or designee
APPROVED AS TO FORM:
_____________________________
City Attorney or designee
URBAN PLANNING PARTNERS, INC.
Officer 1
By: _____________________________
Name: Lynette Dias
Title: President
Officer 2
By: _____________________________
Name: Carla Violet
Title: Associate Principal
Attachments:
EXHIBIT A “SCOPE OF SERVICES, AMENDMENT NO. 3” (AMENDED, REPLACES PREVIOUS)
EXHIBIT B “SCHEDULE OF PERFORMANCE, AMENDMENT NO. 3” (AMENDED, REPLACES
PREVIOUS)
EXHIBIT C “COMPENSATION, AMENDMENT NO. 3” (AMENDED, REPLACES PREVIOUS)
Docusign Envelope ID: 8EDD6681-B46F-4641-8DE0-870C66D79668
Vers.: Aug. 5, 2019
EXHIBIT A
SCOPE OF SERVICES
(AMENDED, REPLACES PREVIOUS)
CONSULTANT shall provide the Services detailed in this Exhibit A, entitled “SCOPE OF SERVICES”.
The scope of work for the CONSULTANT is to assist City staff in the oversight, implementation, and management of the Permanent Parklet Program. CONSULTANT services shall consist of the following tasks:
TASK 1 – Temporary Parklet Program Assistance (Completed) TASK 2 – Permanent Parklet Program Set-up (Completed)
TASK 3 – Application Review (Completed)
TASK 4 – Confirmation of Design Requirements for California Avenue TASK 5 – Architectural Modifications to Construction Shop Drawings TASK 6 – Structural Analysis and Documentation
TASK 7 – Meetings and Coordination
TASK 1: Temporary Parklet Program Assistance (Completed) CONSULTANT shall assist City staff with ongoing temporary parklet program administration until the permanent program starts. This includes communication with permittees, permit review, and enforcement.
TASK 2: Permanent Parklet Program Set-up (Completed)
CONSULTANT will develop and establish a Project Review Process including preparation of an application checklist, completeness letter template and additional documents as necessary to streamline program administration.
TASK 3: Application Review (Completed)
CONSULTANT will collect parklet applications and manage the permit review process by reviewing applications for completeness, directing applications to City departments as needed, and coordinating with the applicant and issuing completeness letters and permit licenses. In addition, the CONSULTANT will assist with outreach and enforcement by serving as the point of contact for applicants/permit holders who have questions, and members of the public who have questions or complaints and will coordinate with City staff as needed.
Docusign Envelope ID: 8EDD6681-B46F-4641-8DE0-870C66D79668 Vers.: Aug. 5, 2019
TASK 4: Confirmation of Design Requirements for California Avenue Meet with staff, review the design requirements memo, and staff’s mark-up-of proposed modifications to the pre-approved parklet plans , to identify modifications to the pre-approved parklet shop drawings to conform to the Cal Ave context and council direction.
Deliverable: Final mark-up of the ongoing parklet pre-approved parklet plans with all modifications needed. Mark-up to include sketch concepts that address car-free environment and year-round weather protection.
Task 5: Architectural Modifications to Construction Shop Drawings Modify the existing pre-approved parklet design plans to conform to design requirements confirmed in Task 1. This includes:
• Increasing the openness and visibility of dining from the central accessway by reducing or adjusting the amount of structure supporting the roof, or modifying railings, guardrails, and screens;
• Adding removable or retractable screens, panels, louvers and other weather control features to balance weather protection and transparency; • Ensuring compatibility with universal design and accessibility site concepts with access potentially from both the sidewalk and roadway.
Task 6: Structural Analysis and Documentation
• Provide structural design and engineering calculations for reduced load requirements for a car-free environment and update structural drawings. • Identify California Building Code (CBC) and ASCE 7 provisions for non-building structures that apply to both pre-approved and custom parklets;
• Identify feasible structural options for custom parklets that avoid attachment to the roadway or sidewalk, yet provide overhead structure for year round weather protection.
Task 7: Meetings and Coordination
• Coordinate with City staff (Planning, Public Works, Building, Fire) for review and approval of adapted designs. Address technical questions or revisions resulting from review cycles.
• Participate in up to five project meetings with City staff
Docusign Envelope ID: 8EDD6681-B46F-4641-8DE0-870C66D79668 Vers.: Aug. 5, 2019
EXHIBIT B
SCHEDULE OF PERFORMANCE, AMENDMENT NO. 3
(AMENDED, REPLACES PREVIOUS)
CONSULTANT shall perform the Services to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the Project Managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. CONSULTANT shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed (“NTP”) from the CITY.
Milestones
Completion
Number of Days/Weeks (as specified below)
from NTP
Task 1 – Temporary Parklet Program Assistance Completed Task 2 – Permanent Parklet Program Set- up Completed
Task 3 – Application Review Completed
Task 4 – Confirmation of Design Requirements 2 Weeks
Task 5 – Architectural Modifications to Construction
Shop Drawings
2 Weeks
Task 6 – Structural Analysis and Documentation 2 Weeks
Task 7 – Meetings and Coordination 2 Weeks
Optional Schedule of Performance Provision for On-Call or Additional Services Agreements. (This provision only applies if checked and only applies to on-call agreements per Section 1 or agreements with Additional Services per Section 4.)
The schedule of performance shall be as provided in the approved Task Order, as detailed in Section 1 (Scope of Services) in the case of on-call Services, or as detailed in Section 4 in the case of Additional Services, provided in all cases that the schedule of performance shall fall within the term as provided in Section 2 (Term) of this Agreement.
Docusign Envelope ID: 8EDD6681-B46F-4641-8DE0-870C66D79668 Vers.: Aug. 5, 2019
EXHIBIT C
COMPENSATION
(AMENDED, REPLACES PREVIOUS)
CITY agrees to compensate CONSULTANT for Services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below.
Compensation shall be calculated based on the rate schedule attached as Exhibit C-1 up to the not to exceed budget amount for each task set forth below.
CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below, provided that the total compensation for the Services, including any specified reimbursable expenses, and the total compensation for Additional Services (if any, per Section 4 of the Agreement) do not exceed the amounts set forth in Section 4 of this Agreement.
CONSULTANT agrees to complete all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), within this/these amount(s). Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth in this Agreement shall be at no cost to the CITY.
BUDGET SCHEDULE
TASK NOT TO EXCEED AMOUNT
Task 1:
Temporary Parklet Program Assistance (Completed)
$7,850
Task 2:
Permanent Parklet Program Set-up (Completed)
$11,775
Task 3:
Application Review (Completed)
$58,625
Task 4:
Confirmation Design Requirements
$19,815
Task 5:
Architectural Modifications to Construction Shop Drawings $13,325
Task 6:
Structural Analysis and Documentation
$9,951
Task 7:
Meetings and Coordination
$9,318
Additional Services (if any, per Section 4) $6,750
Maximum Total Compensation $137,409
Docusign Envelope ID: 8EDD6681-B46F-4641-8DE0-870C66D79668 Vers.: Aug. 5, 2019
REIMBURSABLE EXPENSES
CONSULTANT’S ordinary business expenses, such as administrative, overhead, administrative support time/overtime, information systems, software and hardware, photocopying, telecommunications (telephone, internet), in-house printing, insurance and other ordinary business expenses, are included within the scope of payment for Services and are not reimbursable expenses hereunder.
Docusign Envelope ID: 8EDD6681-B46F-4641-8DE0-870C66D79668