*NOT YET APPROVED*
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Resolution No. ____
Resolution of the Council of the City of Palo Alto Authorizing the City Manager to Negotiate and Execute Purchase Orders with To-Be-Determined Vendor(s) to Procure One Cable Handling Trailer, One Caterpillar Wheel Loader, and Seven Police Patrol Vehicles for a One-Time Purchase with a Total Not-to-Exceed Amount of $1,430,000
R E C I T A L S
A. The Vehicle and Equipment Use, Maintenance, and Replacement Policy, Section 4-1, provides for the on -going replacement of City fleet vehicles and equipment, and prescribes replacement intervals based on age, mileage accumulation, hours of use, and obsolesc ence, including a replacement interval of five (5) years or 100,000 miles for full -size police patrol vehicles, and five (5) to fifteen (15) years or 5,000 hours for trailers and miscellaneous construction equipment.
B. The City’s fleet includes one cable handling trailer, one Caterpillar wheel loader, and seven police patrol vehicles that meet or exceed the applicable replacement criteria and are programmed for replacement in Fiscal Year 2026.
C. Over the last several years, the City has experienced limited vehicle and equipment availability, rising costs, and very narrow ordering windows due to ongoing supply chain challenges in the automotive and heavy equipment industries, making it increasingly difficult to complete fleet replacements in a timely manner through the standard procurement and Council approval process.
D. Delegating authority to the City Manager, as permitted under the Municipal Code, to negotiate and execute purchase orders for the replacement equipment described above will allow the City to act efficiently and expeditiously when ordering windows become av ailable, while remaining consistent with Council policy and adopted fleet replacement plans.
NOW, THEREFORE, the Council of the City of Palo Alto RESOLVES as follows:
SECTION 1. The City Manager or their designee is hereby authorized to negotiate and execute purchase orders with vendors, yet to be determined, to procure one (1) cable handling trailer, one (1) Caterpillar wheel loader, and seven (7) police patrol vehicles, for a on e-time purchase in a total amount not to exceed $1,430,000.
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*NOT YET APPROVED*
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SECTION 2. The Council finds that adoption of this resolution is not a project under the California Environmental Quality Act (CEQA) Guidelines section 15378(b)(5), as it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment, and therefore no environmental review is required.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
__________________________ _____________________________ City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
__________________________ _____________________________ Assistant City Attorney City Manager