Attachment C
2024 2025 2026 Q2
POLICE DEPARTMENT
Overtime Expense
Adopted Budget (A) $1,028,988 $1,098,939 $1,173,110
Modified Budget (B) 1,028,988 1,098,939 1,173,110 Net Overtime Cost - see below 1,160,290 1,868,684 364,829 Variance to Budget (131,303) (769,745) 808,281 Overtime Net Cost
Actual Expense $3,467,691 $3,181,061 $2,186,643
Less Reimbursements
Other Program Reimbursements 259,747 - 671,270 California OES/FEMA (Strike Teams) - - - Stanford Communications 99,161 109,651 50,746 Utilities Communications Reimbursement 56,429 67,170 30,142 Local Agencies (C) 6,574 6,813 5,291 Police Service Fees 117,433 138,141 48,080 Total Reimbursements 539,345 321,775 805,530 Less Department Vacancies (A) 1,768,057 990,602 1,016,284 Net Overtime Cost $1,160,290 $1,868,684 $364,829
Department Vacancies (number of days) 5,419 2,733 2,454 Workers' Compensation Cases 21 13 6 Department Disabilities (number of days) 381 664 216
FIRE DEPARTMENT
Overtime Expense
Adopted Budget (D) $2,146,234 $2,721,066 $3,079,691
Modified Budget (E) 2,146,234 5,216,682 4,939,387 Net Overtime Cost - see below 1,734,841 3,474,470 1,842,167 Variance to Budget 411,393 1,742,212 3,097,220 Overtime Net Cost
Actual Expense $4,099,233 $5,288,738 $2,278,922
Less Reimbursements
California OES/FEMA (Strike Teams) - 957,482 109,064 Fire Station 8 Fire Services 272,267 229,660 Total Reimbursements - 1,229,749 338,724 Less Department Vacancies (D) 2,364,392 584,519 98,031 Net Overtime Cost $1,734,841 $3,474,470 $1,842,167
Department Vacancies (number of days) 5,297 3,401 788
Workers' Compensation Cases 8 16 5 Department Disabilities (number of days) 274 395 121 NOTES:
(A) The FY 2026 Police Department budget did not include any new positions. (B) Police Department adopted budget has not been adjusted in FY 2026. (C) Includes Animal Control Services contract with Los Altos and Los Altos Hills. (D) The FY 2026 Fire Department budget was increased by 3.0 Fire Captains and 7.0 Single Role EMS Division positions. (E) As part of the FY 2026 Mid-Year Review, staff is recommending actions that will result in a Fire Department overtime budget of $4.9 million.
Public Safety Departments
Overtime Analysis for Fiscal Years 2024 through 2026