ATTACHMENT D
2026 Ad Hoc Committee Purpose Statements
And Tentative meeting schedules
Rail Committee
To meet every other month
The Rail Committee reviews the projects and provides recommendations to the City Council based on the Rail Guiding principles adopted by the City Council (August 8, 2022). The projects include: the grade separations and safety improvements at existing crossings, additional east-west bicycle and pedestrian railroad crossings, and quiet zone improvements. Rail committee will review and advance projects for Council approval.
Rail Safety/Youth Mental Health
Meeting as needed
The Rail Safety/Youth Mental Health Ad Hoc Committee will facilitate Council decision-making on near- term modifications to rail crossings in response to and for prevention of youth and other suicides. This Ad Hoc Committee will also support communication with other agencies such as Caltrain.
City Council involvement and coordination with the JED Foundation’s ongoing postvention engagement is handled by the City/Schools Liaison Committee.
Cubberley Ad Hoc Committee
To meet monthly or as necessary to meet the project schedule The Cubberley Ad Hoc will facilitate City Council review and approval of the master plan process and serve as the Council ambassador for engagement with the community and building community support for development for a new community center at the Cubberley site. This includes making recommendations to the Council on the future operating model (e.g. services available, recommend to Finance Committee an approach to fees & charges, space allocation) and master plan that will successfully receive voter support in 2026.
Coordination with PAUSD on Cubberley will occur through this committee rather than the City Schools Liaison Committee. Operations, funding, and ballot measure work (including polling) may be heard by the Finance Committee rather than the Cubberley Ad Hoc for recommendations to the full City Council.
Economic Development Ad Hoc Committee
To meet every other month
The Economic Development Committee will provide a regular forum for business and community stakeholders to engage with Council members on implementation of the City’s economic development strategy. The Economic Development Committee will make recommendations to the City Council and provide ongoing engagement on approved economic development priorities to enhance business vibrancy efforts, including business retention, expansion, and attraction.
ATTACHMENT D
Climate Action & Sustainability Ad Hoc Committee
To meet monthly
The Climate Action & Sustainability Committee facilitates implementation of the Climate Action workplan items of the 2026/2027 Sustainability and Climate Action Plan (S/CAP) Workplan and the 2026 Council Priority Objectives which fall under the Council values on environmental sustainability.
Oversized Vehicles Impacts & Services Ad Hoc
Meeting as needed
The Oversized Vehicles (OSV) Ad Hoc Committee was created at the October 20, 2025 Council Meeting.
The Committee is tasked with 1) recommending details on increased enforcement; 2) sharing recommendations on other issues related to the implementation of the Oct. 20 Council motion on OSVs (including safe parking street cleaning, urgency ordinances for detached trailers and “vanlording,” and considering options for buyback or parking program); 3) evaluating Phase 2 activities; and 4) participating with staff in further engagement. To date, meeting frequency has been weekly, with few exceptions.
Downtown Housing Plan and SB 79 Ad Hoc
Meeting as needed
Established late 2025, the purpose of the ad hoc is to explore options to implement SB 79, including no additional action, and support staff’s continued work on the Downtown Housing Plan through the balance of calendar year 2026. Meeting frequency will vary throughout the year with more meetings initially and fewer meetings toward the end of the year averaging out to approximately one meeting every two months.
Valley Water Shoreline Funding Allocation Ad Hoc
Meeting as needed
The Valley Water Shoreline Funding Allocation Ad Hoc was announced at the February 24, 2025 City Council meeting, in response to a Valley Water proposal to shift funding for addressing sea level rise in the north County to a south County project. The committee was announced with an expectation of being active for approximately 60 days. Valley Water ultimately deferred taking the action in 2025, and proceeded with making process improvements to support better communications and consultation for future proposals affecting project funding.
The purpose of this ad hoc was fulfilled in 2025.