City Council
Staff Report
From: City Manager
Report Type: INFORMATION REPORTS
Lead Department: Administrative Services
Meeting Date: March 9, 2026
Report #:2512-5665
TITLE
Semi-annual Reports of Contracts Awarded by the City Manager, Procurement Officer or Other Designated Employees for the period of July 1, 2025, through December 31, 2025; CEQA Status- Not a Project.
RECOMMENDATION
This is an informational report and no action is required.
EXECUTIVE SUMMARY
Palo Alto Municipal Code (PAMC) Section 2.30.710(a)1 requires the City Manager to provide a semi-annual report to Council consisting of contracts awarded by the City Manager, Procurement Officer or other designated employees for:
1. Goods contracts $85,000 through $250,000 per year (Attachment A), and
2. Professional and General Services $25,000 through $85,000 and Public Works Contracts $85,000 through $250,000 per year (Attachment B).
The contracts in Attachment A consist of fourteen (14) distinct awards for goods, and the contracts in Attachment B consist of forty-seven (47) distinct awards for a range of services.
These awards are a core element of the efficient and effective provision of services by the City to our community and reflect extensive coordination and prudent decision-making. The PAMC section that sets forth the authority designated by Council to the Procurement Officer to award and sign contracts is PAMC 2.30.2002 and to the City Manager to award and sign contracts is PAMC 2.30.2103.
1 Palo Alto Municipal Code 2.30.710 City Manager reports https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-62183 2 Palo Alto Municipal Code 2.30.200 Procurement officer contract award authority https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61873 3 Palo Alto Municipal Code 2.30.210 City Manager contract award authority https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61881
Summary of Contract Definitions Per PAMC Chapter 2.30. The contracts included in this report are defined as follows:
1.Public Works ( PAMC 2.30.100): Contracts for the construction, repair, or improvement of public buildings, utilities, streets, and parks.
2.Goods ( PAMC 2.30.110): Purchase orders for supplies, equipment, and technology. This includes blanket purchase orders with set expenditure limits and labor incidental to the purchase, such as installation.
3.General Services ( PAMC 2.30.120): Services not requiring specialized training, such as maintenance of public facilities, janitorial work, tree trimming, street sweeping and street sweeping.
4.Professional Services ( PAMC 2.30.130): Services requiring professional discretion and specialized certification or expertise, such as engineering, architectural, financial, or information technology consulting.
Legal services contracts entered into under the City Attorney’s authority are not subject to PAMC 2.30.710 and therefore are not required to be included in this report.
ENVIRONMENTAL REVIEW
This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment.
ATTACHMENTS
Attachment A: Goods Contracts Awarded $85,000 through $250,000 per year Attachment B: Professional and General Services $25,000 through $85,000 per year and Public Works Contracts $85,000 through $250,000 per year.
APPROVED BY:
Lauren Lai, Administrative Services Director