CITY COUNCIL
Regular Meeting
Monday, April 13, 2026
Council Chambers & Hybrid
5:30 PM
Palo
Alto
City
Council
meetings
will
be
held
as
“hybrid”
meetings
with
the
option
to
attend
by
teleconference
or
in
person.
Information
on
how
the
public
may
observe
and
participate
in
the
meeting
is
located
at
the
end
of
the
agenda.
The
meeting
will
be
broadcast
on
Cable
TV
Channel
26,
live
on
YouTube
https://www.youtube.com/c/cityofpaloalto
,
and
streamed
to
Midpen
Media
Center
https://midpenmedia.org
.
VIRTUAL PARTICIPATION
CLICK HERE TO JOIN
(
https://cityofpaloalto.zoom.us/j/362027238
)
Meeting ID: 362 027 238 Phone:1(669)900-6833
PUBLIC COMMENTS
General
Public
Comment
for
items
not
on
the
agenda
will
be
accepted
in
person
for
up
to
three
minutes
or
an
amount
of
time
determined
by
the
Chair.
General
public
comment
will
be
heard
for
30 minutes.
Additional
public
comments,
if
any,
will
be
heard
at
the
end
of
the
agenda.
Public
comments
for
agendized
items
will
be
accepted
both
in
person
and
via
Zoom
for
up
to
three
minutes
or
an
amount
of
time
determined
by
the
Chair.
Requests
to
speak
will
be
taken
until
5 minutes
after
the
staff’s
presentation
or
as
determined
by
the
Chair.
Written
public
comments
can
be
submitted
in
advance
to
and
will
be
provided
to
the
Council
and
available
for
inspection
on
the
City’s
website.
Please
clearly
indicate
which
agenda
item
you
are
referencing
in
your
subject
line.
Multiple
individuals
who
wish
to
speak
on
the
same
item
may
designate
a
spokesperson.
Spokespersons
must
be
representing
five
or
more
verified
individuals
who
are
present
either
in
person
or
via
zoom.
Spokespeople
will
be
allowed
up
to
10 minutes,
at
the
discretion
of
the
presiding
officer.
Speaking
time
may
be
reduced
if
the
presiding officer reduces the speaking time for individual speakers.
PowerPoints,
videos,
or
other
media
to
be
presented
during
public
comment
are
accepted
only
by
to
at
least
24 hours
prior
to
the
meeting.
Once
received,
the
Clerk
will
have
them
shared
at
public
comment
for
the
specified
item.
To
uphold
strong
cybersecurity
management
practices,
USB’s
or
other
physical
electronic
storage
devices
are
not
accepted.
Signs
and
symbolic
materials
less
than
2 feet
by
3 feet
are
permitted
provided
that:
(1)
sticks,
posts,
poles
or
similar/other
type
of
handle
objects
are
strictly
prohibited;
(2)
the
items
do
not
create
a
facility,
fire,
or
safety
hazard;
and
(3)
persons
with
such
items
remain
seated
when
displaying
them
and
must
not
raise
the
items
above
shoulder
level,
obstruct
the
view or passage of other attendees, or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed
times
are
estimates
only
and
are
subject
to
change
at
any
time,
including
while
the
meeting
is
in
progress.
The
Council
reserves
the
right
to
use
more
or
less
time
on
any
item,
to
change
the
order
of
items
and/or
to
continue
items
to
another
meeting.
Particular
items
may
be
heard
before
or
after
the
time
estimated
on
the
agenda.
This
may
occur
in
order
to
best
manage
the time at a meeting or to adapt to the participation of the public.
1 April 13, 2026
Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas
.
CALL TO ORDER
BOARDS, COMMISSIONS, AND COMMITTEES APPOINTMENTS (5:30 - 5:45 PM)
1. Appointment of Candidates to the Human Relations Commission (HRC), Planning & Transportation Commission (PTC), and Utilities Advisory Commission (UAC); CEQA Status - Not a Project
SPECIAL ORDERS OF THE DAY (5:45 - 5:55 PM)
2. Proclamation Honoring National Animal Control Officer Appreciation Week April 12-18, 2026
3. Proclamation Honoring National Public Safety Telecommunicators Week April 12-18, 2026
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:55 - 6:25 PM)
Members of the public may speak in-person ONLY to any item NOT on the agenda. 1-3 minutes depending on number of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:25 - 6:35 PM) Members of the public may not speak to the item(s).
CONSENT CALENDAR (6:35 - 6:40 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
4. Adoption of a Resolution Vacating an Easement at 700 Hansen Way; CEQA Status – Exempt under Cal. Code Regs. Title 14, Section 15305
5. Approval of Amendment Number 3 to Contract C21178333 with Black & Veatch, Inc., to increase the Contract Amount by $963,160 for a revised total not-to-exceed amount of $4,146,109, and to Extend the Contract Term to December 31, 2028, for the Local Advanced Water Purification System Project (WQ-19003); CEQA Status - Notice of Determination Adopted November 18, 2019
6. Authorize the City Manager to Execute Amendment No. 1 to Eight Professional Services Contracts for SAP On-Call Services: Contract C26193272A with 360S2G, C26193272B with
2 April 13, 2026
Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas
.
Sage Group Technologies Inc, C26193272C with Avertra Corp, C26193272D with Amick Brown LLC, C26193272E with 2iSolutions Inc, C26193272F with the Peloton Group, C26193272G with Phoenix Business Inc, C26193272H with EPI-USE America, to Increase the Not-to-Exceed Amount by $2,000,000 and Extend the Term for One Year; CEQA Status – Not a Project
7. Appointment of 2026 Emergency Standby Council
CITY MANAGER COMMENTS (6:40 - 6:50 PM)
BREAK (15 MINUTES)
ACTION ITEMS (Item 8: 7:05 - 8:35 PM; Item 9: 8:35 - 9:20 PM; Item 10: 9:20 - 10:20 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters.
8. PUBLIC HEARING / QUASI-JUDICIAL. 3606 El Camino Real [24PLN-00162 & 25PLN-00243]:
Request for Approval of Applications for Major Architectural Review and Vesting Tentative Map to Merge Seven Existing Parcels to Create a 113,907-Square-Foot Parcel and to Construct a Seven-Story, Multi-Family Residential Housing Development Project with 321 Units, Thirteen Percent of Which Would be Provided at a Rate Affordable to Low Income. The Project is Proposed in Accordance with Builder’s Remedy (California Government Code Section 65589.5(d)(5)). A Senate Bill 330 Pre-Application was Filed on February 15, 2024. CEQA Status: Exempt Pursuant to Assembly Bill 130 (Public Resources Code Section 21080.66).
Supplemental Report added
9. Approval of City Council Values (as Recommended by Policy & Services Committee), 2026 Objectives, Ad Hoc Purpose Statements, and Committee Workplans (Continued from 3/9/2026 - On March 9, 2026, the Council Received Presentations and Public Testimony; the Item Will be Continued to April 13 for further Council Deliberation and Action - No Public Testimony Will be Heard on April 13.)
10. Colleagues Memo on Mitigating Impacts of Property Aggregation in Residential Districts
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action or discussion during this meeting’s agenda.
3 April 13, 2026
Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas
.
A.
Semiannual Update on 2000 Geng Road Recreational Vehicle Safe Parking Expansion and Summary of Financial Needs
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee April 14, 2026
Climate Action & Sustainability Committee April 17, 2026 Public Comment Letters
Schedule of Meetings
SUPPLEMENTAL / AMENDED AGENDA ITEMS
8. PUBLIC HEARING / QUASI-JUDICIAL. 3606 El Camino Real [24PLN-00162 & 25PLN-00243]:
Request for Approval of Applications for Major Architectural Review and Vesting Tentative Map to Merge Seven Existing Parcels to Create a 113,907-Square-Foot Parcel and to Construct a Seven-Story, Multi-Family Residential Housing Development Project with 321 Units, Thirteen Percent of Which Would be Provided at a Rate Affordable to Low Income. The Project is Proposed in Accordance with Builder’s Remedy (California Government Code Section 65589.5(d)(5)). A Senate Bill 330 Pre-Application was Filed on February 15, 2024. CEQA Status: Exempt Pursuant to Assembly Bill 130 (Public Resources Code Section 21080.66).
Supplemental Report added
4 April 13, 2026
Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas
.
PUBLIC COMMENT INSTRUCTIONS
Members
of
the
Public
may
provide
public
comments
to
teleconference
meetings
via
email,
teleconference, or by phone.
1. Written public comments
may be submitted by email to
[email protected]
.
2. For
in
person
public
comments
please
complete
a
speaker
request
card
located
on
the
table
at
the
entrance
to
the
Council
Chambers
and
deliver
it
to
the
Clerk
prior
to
discussion of the item.
3. Spoken
public
comments
for
agendized
items
using
a
computer
or
smart
phone
will
be
accepted
through
the
teleconference
meeting.
To
address
the
Council,
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on
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When
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CLICK HERE TO JOIN
Meeting ID: 362-027-238 Phone: 1-669-900-6833
Americans
with
Disability
Act
(ADA)
It
is
the
policy
of
the
City
of
Palo
Alto
to
offer
its
public
programs,
services
and
meetings
in
a
manner
that
is
readily
accessible
to
all.
Persons
with
disabilities
who
require
materials
in
an
appropriate
alternative
format
or
who
require
auxiliary
aids
to
access
City
meetings,
programs,
or
services
may
contact
the
City’s
ADA
Coordinator
at
(650)
329-2550
(voice)
or
by
emailing
Requests
for
assistance
or
accommodations
must
be
submitted
at
least
24 hours
in
advance
of
the
meeting,
program,
or
service.
5 April 13, 2026
Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas
.
California
Government
Code
§84308
,
commonly
referred
to
as
the
"Levine
Act,"
prohibits
an
elected
official
of
a
local
government
agency
from
participating
in
a
proceeding
involving
a
license,
permit,
or
other
entitlement
for
use
if
the
official
received
a
campaign
contribution
exceeding
$500
from
a
party
or
participant,
including
their
agents,
to
the
proceeding
within
the
last
12 months.
A
“license,
permit,
or
other
entitlement
for
use”
includes
most
land
use
and
planning
approvals
and
the
approval
of
contracts
that
are
not
subject
to
lowest
responsible
bid
procedures
and
have
a
value
over
$50,000.
A
“party”
is
a
person
who
files
an
application
for,
or
is
the
subject
of,
a
proceeding
involving
a
license,
permit,
or
other
entitlement
for
use.
A
“participant”
is
a
person
who
actively
supports
or
opposes
a
particular
decision
in
a
proceeding
involving
a
license,
permit,
or
other
entitlement
for
use,
and
has
a
financial
interest
in
the
decision.
The
Levine
Act
incorporates
the
definition
of
“financial
interest”
in
the
Political
Reform
Act,
which
encompasses
interests
in
business
entities,
real
property,
sources
of
income,
sources
of
gifts,
and
personal
finances
that
may
be
affected
by
the
Council’s
actions.
If
you
qualify
as
a
“party”
or
“participant”
to
a
proceeding,
and
you
have
made
a
campaign
contribution
to
a
Council
Member
exceeding
$500
made
within
the
last
12 months,
you
must
disclose
the
campaign contribution before making your comments.
6 April 13, 2026
Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas
.
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6 2
City Council
Staff Report
Report Type: BOARDS, COMMISSIONS, AND COMMITTEES
APPOINTMENTS
Lead Department: City Clerk
Meeting Date: April 13, 2026
Report #:2512-5765
TITLE
Appointment of Candidates to the Human Relations Commission (HRC), Planning & Transportation Commission (PTC), and Utilities Advisory Commission (UAC); CEQA Status - Not a Project
RECOMMENDATION
Staff recommends the City Council appoint members to fill 1 partial-term vacancy on the HRC, 2 full-term vacancies on the PTC, and 3 full-term vacancies on the UAC.
BACKGROUND
Recruitment
The Spring 2026 Boards & Commissions recruitment opened Tuesday, January 13, 2026, and closed on Wednesday, February 18, 2026. Details on the vacancies and membership requirements are summarized in the analysis section. Applications may be accessed online1.
The City Council scheduled interviews on March 23, 2026, and April 6, 2026. These interviews may be viewed on the City’s YouTube Channel2.
Voting
The City Clerk’s Office will conduct live voting during the meeting and will announce the results and how each Councilmember voted. Each Councilmember will be allotted a number of votes equal to the number of vacancies for each commission. A majority of 4 votes is required to appoint a candidate. Additional rounds of voting may be required if there is a tie or no candidates receive a majority of votes.
1 March 2, 2026, City Council Staff Report 2512-5763
https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=86657&dbid=0&repo=PaloAlto 2City of Palo Alto YouTube Channel https://www.youtube.com/c/cityofpaloalto Item 1
Item 1 Staff Report
Item 1: Staff Report
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ANALYSIS
A summary of the vacancies and eligibility requirements are included below. In addition to the eligibility requirements below, no commissioners can be Councilmembers, officers, or employees of the City.
Human Relations Commission (HRC):
• 1 Partial Term (4/1/26 – 10/31/26)
• Eligibility Requirements 5: Palo Alto residency is required Planning & Transportation Commission (PTC):
• 2 Full Terms (4/1/26 – 3/31/30)
• Eligibility Requirements 6: Palo Alto residency is required Utilities Advisory Commission (UAC):
• 3 Full Terms (4/1/26 – 3/31/29)
• Eligibility Requirements 7:
oEach member shall be a utility customer or the authorized representative of a utility customer.
o6 members of the commission shall at all times be residents of the City. The 4 commission members whose terms are not expiring in this recruitment are currently residents. Therefore, at least two Palo Alto residents must be appointed in this recruitment to maintain this requirement.
FISCAL/RESOURCE IMPACT
None.
STAKEHOLDER ENGAGEMENT
City staff publicized the recruitment through the following methods:
Electronic distribution via the City’s Uplift Local community newsletter, City Clerk’s Office newsletter, City’s website, and City’s social media channels; 5 Palo Alto Municipal Code 2.22.010 https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0- 61312
6 Palo Alto Municipal Code 2.20.010 https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0- 61274
7 Palo Alto Municipal Code 2.23.010 https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0- 61350
Item 1
Item 1 Staff Report
Item 1: Staff Report
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Physical posting and distribution of flyers to 10 city locations including City Hall posting boards and public meetings, libraries, and community centers; Print and online ads in the Palo Alto Daily Post, as well as print ads in the Palo Alto Weekly;
Paid LinkedIn Advertisement; and
Outreach to previous applicants, community-based organizations, and businesses related to the commissions’ purview.
ENVIRONMENTAL REVIEW
Council action on this item is not a project as defined by CEQA because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. CEQA Guidelines section 15378(b)(5).
ATTACHMENTS
None.
APPROVED BY:
Mahealani Ah Yun, City Clerk
Item 1
Item 1 Staff Report
Item 1: Staff Report
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City Council
Staff Report
Report Type: SPECIAL ORDERS OF THE DAY
Lead Department: Police
Meeting Date: April 13, 2026
Report #:2602-5913
TITLE
Proclamation Honoring National Animal Control Officer Appreciation Week April 12-18, 2026
ATTACHMENTS
Attachment A: Proclamation Honoring National Animal Control Officer Appreciation Week April 12-18, 2026
APPROVED BY:
James Reifschneider, Acting Police Chief
Item 2
Item 2 Staff Report
Item 2: Staff Report
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____________________________
Vicki Veenker
Mayor
Proclamation
NATIONAL ANIMAL CONTROL OFFICER
APPRECIATION WEEK
April 12-18, 2026
WHEREAS, the City of Palo Alto Police Department’s three Animal Control Officers work diligently seven days a week, 365 days a year, to protect the welfare of the animals and wildlife of the Palo Alto community, as well as providing animal control services to the City of Los Altos and the Town of Los Altos Hills; and
WHEREAS, the Animal Control Officers, sometimes at great risk to their own personal safety, serve and protect the welfare of pets and wildlife against injury, disease, abuse, and starvation while enforcing California state law and the municipal codes of the three jurisdictions; and
WHEREAS, the Animal Control Officers protect the public from diseases like rabies, investigate all animal bites of other animals and humans, permit and monitor dangerous animals, issue animal -related permits, conduct premise inspections for properties permitted to have livestock, conduct criminal investigations in cases involving animal welfare, and help support the Police Department by safely containing potentially dangerous animals during tactical operations; and
WHEREAS, the Animal Control Officers regularly work alongside and in close collaboration with staff from Pets In Need, who operate the City’s animal shelter; and
WHEREAS, the Animal Control Officers are deeply involved with the community, including partnering with local businesses in hosting monthly “Pet Pantries” at the Buena Vista Mobile Home Park and organizing pet supply drives during the holidays to help support pet owners in need.
NOW, THEREFORE, I, Vicki Vee nker, Mayor of the City of Palo Alto on behalf of the entire City Council do hereby proclaim and call upon all citizens of Palo Alto to observe the week of April 12-18, 2026, as National Animal Control Officer Appreciation Week” and join in honoring our Animal Control Officers and recognizing them for their diligence and professionalism.
Presented: April 13, 2026
Item 2
Attachment A -
Proclamation Honoring
National Animal Control
Officer Appreciation Week
Item 2: Staff Report
Pg.
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City Council
Staff Report
Report Type: SPECIAL ORDERS OF THE DAY
Lead Department: Police
Meeting Date: April 13, 2026
Report #:2602-5914
TITLE
Proclamation Honoring National Public Safety Telecommunicators Week April 12-18, 2026
ATTACHMENTS
Attachment A: Proclamation Honoring National Public Safety Telecommunicators Week April 12-18, 2026
APPROVED BY:
James Reifschneider, Acting Police Chief
Item 3
Item 3 Staff Report
Item 3: Staff Report
Pg.
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______________________________
Vicki Veenker
Mayor
Proclamation
NATIONAL PUBLIC SAFETY
TELECOMMUNICATOR’S WEEK
April 12-18, 2026
WHEREAS, emergencies can occur at any time requiring police, fire, or emergency medical services; and
WHEREAS, when an emergency occurs the prompt response of law enforcement, firefighters and paramedics is critical to the protection of life and preservation of property; and
WHEREAS, the safety of our police officers and firefighters is dependent upon the quality and accuracy of information obtained from citizens who telephone the City of Palo Alto Communications Center; and
WHEREAS, public safety dispatchers are the first and most critical contact our citizens have with emergency services; and
WHEREAS, public safety dispatchers are the single vital link for our law enforcement and fire personnel by monitoring their activities by radio, providing them information and ensuring their safety; and
WHEREAS, public safety dispatchers of the City of Palo Alto Communications Center have contributed substantially to the apprehension of criminals, suppression of fires and treatment of patients; and
WHEREAS, each dispatcher has exhibited compassion, understanding and professionalism during the performance of their job in the past year; and
NOW, THEREFORE, I, Vicki Veenker , Mayor of the City of Palo Alto on behalf of the entire City Council do hereby proclaim and call upon all citizens of Palo Alto to observe the week of April 12-18, 2026, as “National Public Safety Telecommunicator’s Week” and join in honoring the men and women whose diligence and professionalism keep our city and citizens safe.
Presented: April 13, 2026
Item 3
Attachment A -
Telecommunicators Week
Proclamation
Item 3: Staff Report
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City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Administrative Services
Meeting Date: April 13, 2026
Report #:2601-5856
TITLE
Adoption of a Resolution Vacating an Easement at 700 Hansen Way; CEQA Status – Exempt under Cal. Code Regs. Title 14, Section 15305
RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution ordering the summary vacation of a public service easement for utilities located on the commercial property at 700 Hansen Way in Palo Alto, CA.
ANALYSIS
The public utility easement affecting the property at 700 Hansen Way was granted to the City of Palo Alto by The Board of Trustees of the Leland Stanford Junior University and recorded on November 14, 2007, as Document No. 19652500 in the Official Records of Santa Clara County.
The Real Estate Division in the Administrative Services Department received the owner’s request that this easement be vacated. The City’s Utilities, Planning, Public Works Departments and City Attorney’s Office, have reviewed and approved this easement vacation. The easement has been abandoned and is excess; it has been replaced with a new public utility easement recorded on December 4, 2025, as Document No. 25913934 in the Official Records of Santa Clara County. Therefore, the easement may be vacated in accordance with the summary proceeding authorized in Section 8333 of the California Streets and Highways Code.
FISCAL/RESOURCE IMPACT
The Summary Easement Vacation Processing fee of $2,083, as set forth in the FY 2025 Municipal Fee Schedule, has been paid by the owner.
STAKEHOLDER ENGAGEMENT
The Real Estate Division in the Administrative Services Department collaborated with the owner and their representatives, the City’s Utilities, Planning, Public Works Departments and City Attorney’s Office, for necessary reviews of language and exhibits.
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ENVIRONMENTAL REVIEW
Council action on the summary vacation of the public service easement is exempt from review under the California Environmental Quality Act pursuant to Title 14, California Code of Regulations, Section 15305 as a minor alteration in land use limitations.
ATTACHMENTS
Attachment A: Resolution Vacating a Public Service Easement at 700 Hansen Way APPROVED BY:
Lauren Lai, Administrative Services Director
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Recorded at no charge in accordance with
Streets & Highways Code Section 8336 at
the request of and when recorded return to:
City of Palo Alto
Real Estate Division
250 Hamilton Avenue
Palo Alto, CA 94301
SPACE ABOVE LINE FOR RECORDER’S USE
APN: 142-20-078
Address: 700 Hansen Way
Palo Alto, CA 94304
SUMMARY VACATION
RESOLUTION NO. ____
RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO
SUMMARILY VACATING A PUBLIC SERVICE EASEMENT
AT 700 HANSEN WAY, PALO ALTO, CA
WHEREAS, Section 8333 of the Streets and Highways Code authorizes the City Council to summarily vacate a public service easement in any of the following cases: (a) the easement has not been used for the purpose for which it was dedicated or acquired for five consecutive years immediately preceding the proposed vacation, (b) the date of dedication or acquisition is less than five years, and more than one year, immediately preceding the proposed vacation, and the easement was not used continuously since that date, (c) the easement has been superseded by relocation, or determined to be excess by the easement holder, and there are no other public facilities located within the easement; and
WHEREAS, on March 16, 1977, the Parcel Map for 700 Hansen Way, Palo Alto, CA 94304 (APN 142-20-078) was filed for record in Book 390 of Maps at Page 51, Records of Santa Clara County; and
WHEREAS, an easement on said property was granted to the City of Palo Alto for public utility purposes by The Board of Trustees of the Leland Stanford Junior University and recorded on November 14, 2007, as Document No. 19652500 in the Official Records of Santa Clara County; and
WHEREAS, the City of Palo Alto Utilities, Planning, Public Works Departments and City Attorney’s Office, have evaluated and determined that the public utility easement located on said property has been abandoned and is excess; it has been replaced with a new public utility Item 4
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easement recorded on December 4, 2025, as Document No. 25913934 in the Official Records of Santa Clara County; and
WHEREAS, the City Council of the City of Palo Alto intends to summarily vacate the public utility easement as more particularly described in Exhibit “A” attached to this resolution and depicted on the plat map attached as Exhibit “B” to this resolution; and
NOW, THEREFORE, the City Council does hereby RESOLVE as follows:
SECTION 1. This vacation is made under the authority of California Streets and Highways Code Chapter 4 of part 3 of Division 9, commencing at Section 8333 et. seq. The public utility easement described herein on Exhibit “A” and depicted on the plat map attached as Exhibit “B” is excess and has been superseded by relocation.
SECTION 2. Based upon the findings made in Section 1 of this Resolution and the provisions of Section 8333 of the Streets and Highways Code, the City Council does hereby order that the public utility easement as shown on the said Exhibits “A” and “B” shall be summarily vacated.
SECTION 3. The City Clerk, acting by and through the Real Property Manager, is hereby directed to record at the Santa Clara County Clerk-Recorder’s Office a certified copy of this Resolution, including the Map.
SECTION 4. The public utility easement described in Exhibit “A” and depicted in the plat map attached as Exhibit “B” will no longer constitute a public utility easement from and after the date of recordation of the documents identified in Section 3 of this Resolution.
SECTION 5. The Council finds that the summary vacation of the public utility easement is exempt from review under the California Environmental Act pursuant to Title 14 California Code of Regulations section 15305 as a minor alteration in land use limitations.
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INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
______________________________ ______________________________ City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
______________________________ ______________________________ Deputy City Attorney City Manager
______________________________
Director of Administrative Services
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EXHIBIT "A"
Legal Description
PUBLIC UTILITY EASEMENT VACATrON
700 Hansen Way, Palo Alto, CA
December 18, 2024
BKF No. 20241624
Page I of 1
Real property in the City of Palo Alto, County of Santa Clara State of California, and described as follows:
Being the same easement to be vacated , described in that certain Grant of Easement and Agreement, conveyed from The Board of Trustees of the Leland Stanford Junior University, a body having corporate powers under the laws of the State of Ca li forn ia to the City of Palo Alto , a chartered city and municipal corporat ion, recorded on November 14, 2007 as Document No . 19652500 , Official Records of Santa Clara County, and more particularly described as follows:
Commencing at the most easterly comer of said Parcel B, said comer also being a point on the northwesterly line of Hansen Way , being 80.00 feet in width, as said Parcel and Way are shown on that certain Parcel Map, filed for record on March 16, 1977 in Book 390 of Map at Page 51 , Records of Santa Clara County; Thence leaving said comer and along the 11011heasterly I ine of said Parcel B, North 56°39'00" West , 238 .68 feet; The nce leaving said line , South 33°2 1 '00" West , 6.67 feet to the POI T OF BEGINNING of this legal description ;
Thence leaving said point and along a strip of land 10.00 feet wide, un less othcnvisc state d, the centerl ine thereof described as follows:
North 56°39'00 ' West , I 0.00 feet to where said str ip ofland becomes 5.00 feet wide for the following two courses:
South 74° I 7'07" West, 36.15 feet"
South 50°28'30" West , 167.11 feet to a point on the westerly line of sa id Parcel B, said point also being the POINT OF TERMINUS of this legal descr iption.
The sidelines of said casement to be vacated at the point of beginning shall be perpendicular to the centerline of said easement and at the po int of tenninus shall be lengthened or shor tened as to reach the weste rly line of said Parcel B of sa id Parcel Map (390 M 51 ).
Containing an area of I , 117 square feet , more or less.
Said easement being vaca ted is shown on attached plat Exhibit "B" and made a part hereof.
BASIS OF BEARJNGS: The bearing North 33°21 '00" East of the northwesterly line of Hansen Way , as said bearing and line are shown on that certain Parcel Map, fi led for record on March 16, 1977 in Book 390 of Maps at Page 5 1, Records of Santa Clara County, California.
This lega l description was prepared by me or under my direct superv ision.
John Koroyan
P.L.S. No. 8883
Date: Pee. I B, Zl> 24-
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BASIS OF BEARINGS
THE BEARING N33'21 '00"E OF THE NORTHWESTERLY LINE OF HANSEN WAY, AS SAID BEARING AND LINE ARE SHOWN ON THAT CERTAIN PARCEL MAP, FILED FOR RECORD ON MARCH 16, 1977 IN BOOK 390 OF MAPS AT PAGE 51, RECORDS OF SANTA CLARA COUNTY, CALIFORNIA.
NO.
L1
L2
L3
PARCEL B
390 M 51
700 HANSEN WAY
PALO AL TO, CA
APN 142- 20- 078
NOTE: LEGAL DESCRIPTION OF THE PUBLIC
UTILITY EASEMENT, PER DOC. 19652500,
TO BE VACA TED; IS DESCRIBED ALONG
ITS CENTERLINE.
S56'39'00"E 317.03'
N56 '39'00"W
r ,._ 238 .68'
CENTERLINE OF / :::i
P.U.E., PER DOC. / / 2 L2 I
19652509; // / ,- .....J
P.O.B. 20' WIDE S.D.E.
C663 O.R. 86
i n/
I /,./ r----
1 ~/v I
LINE TABLE
I /// ; DETAIL
// / I 1"=20 '
1 r-1 ,
DIRECTION LENGTH
S33'21 '00"W 6.67'
N56'39'00"W 10.00 '
LEGEND
S74i7 '07"W 36.15' S.F. SQUARE FEET
P.0.C. POINT OF COMMENCING
120 P.0.B. POINT OF BEGINNING
P.O.T. POINT OF TERMINUS P6C . 1e, 2.DZ4
0 0
<ri
0 N
01--I __ ,o __ jo
!
P.U.E. PUBLIC UTILITY EASEMENT
S.D.E. STORM DRAIN EASEMENT EXHIBIT •e•
( SCALE IN FEET )
APN ASSESSOR'S PARCEL NUMBER
PER ROLL YEAR 2023-2024
PLAT TO ACCOMPANY
LEGAL DESCRIPTION
A
1730N . FIRST STREET
SUITE 600
SAN JOSE, CA 95 11 2
- ~ .... 408-467-9 100
_,..,....1111111111 www.bkf.com
Subject PUBLIC UTILITY ES~H. VACATION
700 HANSEN WAY, PALO ALTO, CA
Job No. _2_0_24_1_6_24 __________ _
By DIS Date 12-18-2024 Chkd ._JVK __
PAGE 1 OF 1
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City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Public Works
Meeting Date: April 13, 2026
Report #:2601-5850
TITLE
Approval of Amendment Number 3 to Contract C21178333 with Black & Veatch, Inc., to increase the Contract Amount by $963,160 for a revised total not-to-exceed amount of $4,146,109, and to Extend the Contract Term to December 31, 2028, for the Local Advanced Water Purification System Project (WQ-19003); CEQA Status - Notice of Determination Adopted November 18, 2019
RECOMMENDATION
Staff recommends that the City Council approve and authorize the City Manager or their designee to execute Amendment No. 3 to Contract C21178333 with Black & Veatch, Inc. to extend the contract term from December 31, 2027 to December 31, 2028 and to provide additional engineering services during construction of the Local Advanced Water Purification System Project (WQ-19003) in the amount of $963,160, including $875,600 for basic services and $87,560 for additional services. This amendment results in a revised total not-to-exceed contract amount of $4,146,109.
EXECUTIVE SUMMARY
This report recommends approval of Amendment No. 3 to Contract C21178333 with Black & Veatch, Inc. (Attachment A), to continue providing engineering services during construction of Phase I of the Local Advanced Water Purification System project (Local AWPS). The project will reduce the salinity of the recycled water produced at the Regional Water Quality Control Plant.
The original design contract assumed a construction duration of 18 months and a completion date of June 2024. However, construction solicitation was delayed due to approval of financing plans and a planning entitlement. Additionally, several changes to the project’s scope increased construction duration and, during construction solicitation, the construction duration in the construction contract was increased based on input from some bidders. Staff recommends that City Council approve Amendment No. 3 to add funds in the amount of $963,160 to the contract to address the delayed construction start date, additional construction duration, additional engineering services during construction associated with a larger volume of construction documents, and additional project management.
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BACKGROUND
The RWQCP treats wastewater from a total of six communities (Partner Agencies) and produces approximately 230 million gallons per year of tertiary-treated recycled water for beneficial reuse.
On January 25, 2010, City Council approved the Recycled Water Salinity Reduction Policy, including a goal of reducing the recycled water salinity as measured by total dissolved solids (TDS) to under 600 parts per million (ppm).1 In the following years, the City and the other Partner Agencies completed several projects to reduce infiltration in the collection system. The repairs reduced the salts entering the RWQCP but not by enough to reach the target. In 2016, City Council approved the Preliminary Conceptual Design Report for a phased Local Salt Removal Facility (Local Advanced Water Purification System or Local AWPS).2 On March 8, 2021, City Council approved a contract with Black & Veatch to provide design and engineering services for the Local AWPS.3 The original contract assumed a design time of 12 months followed by a construction duration of 18 months. The estimated completion date of the project was June 2024.
Construction solicitation was delayed due to approval of financing plans and completion of the Site and Design planning entitlement review process.4,5 Staff requested a contract extension to cover construction solicitation and potentially construction phase without amending compensation because the construction status was still unknown. Amendment No. 1 to the contract was approved administratively and added hourly rates for 2023 through 2026. In June 2024, City Council approved Amendment No. 2 to extend the term through December 31, 2027.6
In May 2025, City Council approved Amendment No. 2 to the Recycled Water Supply Agreement with Mountain View and a construction contract with Anderson Pacific 1 City Council, January 25, 2010; Agenda Item #9, SR #111:10, https://www.paloalto.gov/files/assets/public/v/1/agendas-minutes-reports/reports/city-manager-reports- cmrs/year-archive/2010/cmr-111-10.pdf
2 City Council, May 16, 2016; Agenda Item #6, SR #6458, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=78649&dbid=0&repo=PaloAlto&searchid=fd3f0cdf- 30d7-4e30-99a0-85894eadb24e&cr=1
3 City Council, March 8, 2021; Agenda Item #3, SR #11782, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=86747&dbid=0&repo=PaloAlto 4 City Council, October 16, 2023; Agenda Item #10, SR #2308-1863, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=82521&dbid=0&repo=PaloAlto&searchid=08a2adc7 -b7ad-47de-895d-b39465a23a1d
5 City Council, May 13, 2024; Agenda Item #11, SR #2404-2760, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=82830&dbid=0&repo=PaloAlto 6 City Council, June 10, 2024; Agenda Item #8, SR #2404-2881, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=82882&dbid=0&repo=PaloAlto&searchid=5ea5efc2- 682b-42ca-8087-78e4ec18320d
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(C25193197). The construction notice to proceed was issued on June 18, 2025. At that time, Black & Veatch started providing engineering services during construction.13
ANALYSIS
Staff recommends extending contract C21178333 to December 31, 2028, and increasing compensation to Black & Veatch for additional engineering services during construction. The original contract with Black & Veatch assumed a construction duration of 18 months. During design and permitting, several changes to the project’s scope increased the construction duration. During construction solicitation, the construction duration was further increased to 36 months based on input from bidders. The new estimated completion date is May 2028.
When the construction contract was awarded, staff expected that an amendment would be needed to cover the longer construction duration but did not yet have sufficient information to establish a revised budget. Staff has since received additional information allowing negotiation of the recommended amendment.
Staff recommends that City Council approve Amendment No. 3 to add funds in the amount of $963,160 to the contract to address the delayed construction start date, additional construction duration, and for:
1. Additional design services to reroute an existing sewer line that needed to be relocated
2. Additional bid period services associated with responding to bidder’s questions and issuing design addenda. During solicitation, 200 questions from prospective bidders were received, beyond the original budgeted amount.
3. Additional engineering services during construction associated with a larger volume of construction documents, engineering submittals and resubmittals, and requests for information from the contractor.
4. Additional project management services associated with the additional duration of the project.
5. Updated costs, accounting for increases in hourly rates for providing engineering services during construction for a longer period of time. The consultant agreed to hold their rates through the end of 2022 to help with the City’s finances during the COVID-19 pandemic. Consultant held the same rates through the end of 2023. With the revised contract expiration date, most of the engineering services during construction are being completed between 2025 and 2028 and the corresponding increase in cost has been significant.
Amendment No. 3 will revise the total contract amount for a not-to-exceed $4,146,109 including $3,769,190 for basic services and $376,919 for additional services. 13 City Council, May 19, 2025; Agenda Item #10, SR #2503-4327, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=83405&dbid=0&repo=PaloAlto Item 5
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FISCAL/RESOURCE IMPACT
Funding of $963,160 is available in the Local Advanced Water Purification System Capital Improvement Program project (WQ-19003) in the Wastewater Treatment Fund Adopted Fiscal Year 2026 Capital Budget. The cost of Black & Veatch’s additional engineering services during construction will cause the total approved budget from the City of Mountain View to be exceeded if all other project costs remain unchanged. These additional costs will be initially paid by the City from available project contingency and covered by external funding from Valley Water and the U.S. Bureau of Reclamation (USBR) grant proceeds. Staff will work to limit the use of construction contingency to stay within the overall approved budget. If the full construction contingency is ultimately needed, staff will coordinate with the City of Mountain View and will return to City Council with the required budget amendment.
STAKEHOLDER ENGAGEMENT
In addition to the study sessions and regular meetings with City Council noted above, staff held predesign and design workshops with project partners (Mountain View and Valley Water) to obtain stakeholder feedback throughout the process. Staff has provided updates on the project through Joint Recycled Water Meetings with Palo Alto Council Members, Mountain View Council Members, and Valley Water Board Members and through regular updates to the RWQCP Capital Improvement Program website. The staff report for the approval of the planning entitlement for May 13, 2024, City Council meeting describes the full stakeholder engagement process.15
ENVIRONMENTAL REVIEW
Council action on this item is within The City Council previously certified the Palo Alto Recycled Water Project Environmental Impact Report (EIR) to include implementation of the City of Palo Alto Recycled Water Project.16 17 The Local AWPS was identified as a potential mitigation measure in the previously adopted EIR.
An addendum to the EIR was prepared to evaluate the Local AWPS impacts; the addendum determined that the Local AWPS would not result in new or more severe significant impacts than those identified in the EIR (SCH 2011062037).
ATTACHMENTS
Attachment A: Amendment No. 3 to Contract C21178333 with Black & Veatch APPROVED BY:
Brad Eggleston, Director Public Works/City Engineer
15 City Council, May 13, 2024; Agenda Item #11, SR #2404-2760, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=82830&dbid=0&repo=PaloAlto 16 City Council Resolution 9548; 2015;
https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=53925&dbid=0&repo=PaloAlto 17 City Council Resolution 9549; 2015;
https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=53928&dbid=0&repo=PaloAlto Item 5
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DocuSign Envelope ID: C433F245-C478-46FF-98D9-0F923BDBB478
Contract No. C21178333
1 AMENDMENT NO. 3 TO CONTRACT NO. C21178333
BETWEEN THE CITY OF PALO ALTO AND
BLACK & VEATCH CORPORATION
This Amendment No. 3 (this “Amendment”) to Contract No. C21178333 (the “Contract” as defined below ) is entered into as of April 6, 2026 , by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and BLACK & VEATCH CORPORATION, a Delaware Corporation , located at 2550 North First Street, Suite 420, San Jose, CA 95131 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment.
R E C I T A L S
A. The Contract (as defined below) was entered into by and between the Parties to provide design and engineering services for the Advanced Water Purification System , as detailed therein.
B. The Parties now wish to amend the Contract in order to (1) extend the contract term by one year, from December 31, 2027 to December 31, 2028; (2) expand the contract scope to include additional engineering services during construction of the Local Advanced Water Purification System project ; and (3) increase the total not -to-exceed compensation by $963,160, including $875,600 for basic services and $87,560 for additional services , for a new total not -to- exceed amount of $4,146,109.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree:
SECTION 1. Definitions. The following definitions shall apply to this Amendment:
a. Contract. The term “Contract” shall mean Contract No. C21178333 between CONSULTANT and CITY, dated March 8, 2021, as amended by:
Amendment No.1, dated December 20, 2023
Amendment No.2, dated June 3, 2024
b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract.
SECTION 2. Section 2 “TERM” of the Contract is hereby amended to read as follows:
“The term of this Agreement shall be from the date of its full execution through December 31, 2028 unless terminated earlier pursuant to Section 19 of this Agreement.”
SECTION 3. Section 4 “NOT TO EXCEED COMPENSATION” of the Contract is hereby amended to read as follows:
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DocuSign Envelope ID: C433F245-C478-46FF-98D9-0F923BDBB478
Contract No. C21178333
2 The compensation to be paid to CONSULTANT for performance of the Services described in Exhibit “A” (“Basic Services”), and reimbursable expenses, shall not exceed Three Million Seven Hundred Sixty-Nine Thousand One Hundred Ninety Dollars ($3,769,190.00). CONSULTANT agrees to complete all Basic Services, including reimbursable expenses, within this amount. In the event Additional Services are authorized, the total compensation for Basic Services, Additional Services and reimbursable expenses shall not exc eed Four Million One Hundred Forty -Six Thousand One Hundred and Nine Dollars ($4,146,109.00) . The applicable rates and schedule of payment are set out at Exhibit “C -1”, entitled “HOURLY RATE SCHEDULE,” which is attached to and made a part of this Agreement. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to the CITY.
Additional Services, if any, shall be authorized in accordance with and subject to the provisions of Exhibit “C”. CONSULTANT shall not receive any compensation for Additional Services performed without the prior written authorization of CITY. Additional Se rvices shall mean any work that is determined by CITY to be necessary for the proper completion of the Project, but which is not included within the Scope of Services described at Exhibit “A”.
SECTION 4. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference:
a. Exhibit “A” entitled “ SCOPE OF SERVICES, AMENDMENT NO. 3 ”, AMENDED, REPLACES PREVIOUS.
b. Exhibit “B” entitled “ SCHEDULE OF PERFORMANCE, AMENDMENT NO. 3 ”, AMENDED, REPLACES PREVIOUS.
c. Exhibit “C” entitled “ COMPENSATION, AMENDMENT NO. 3 ”, AMENDED, REPLACES PREVIOUS.
d. Exhibit C-2: “SCHEDULE OF RATES, AMENDMENT NO. 3” (ADDED)
SECTION 5. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect.
SECTION 6 . Incorporation of Recitals . The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference.
(SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.)
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DocuSign Envelope ID: C433F245-C478-46FF-98D9-0F923BDBB478
Contract No. C21178333
3 SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written.
CITY OF PALO ALTO
City Manager
APPROVED AS TO FORM:
City Attorney or designee
BLACK & VEATCH CORPORATION
Officer 1
By:
Name: Daniel C. Lopez, PE
Title: Associate Vice President
Attachments:
Exhibit A: “SCOPE OF SERVICES, AMENDMENT NO. 3” (AMENDED, REPLACES PREVIOUS) Exhibit B: “SCHEDULE OF PERFORMANCE, AMENDMENT NO. 3” (AMENDED, REPLACES PREVIOUS) Exhibit C: “COMPENSATION, AMENDMENT NO. 3” (AMENDED, REPLACES PREVIOUS) Exhibit C-2: “SCHEDULE OF RATES, AMENDMENT NO. 3” (ADDED)
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DocuSign Envelope ID: C433F245-C478-46FF-98D9-0F923BDBB478
Contract No. C21178333
4 EXHIBIT “A”
SCOPE OF SERVICES, AMENDMENT NO. 3
(AMENDED, REPLACED PREVIOUS)
WQ - 19003
I. INTRODUCTION
The City of Palo Alto (City) owns and operates a Regional Water Quality Control Plant (RWQCP) which treats wastewater from six communities. The RWQCP has a permitted dry weather capacity of 39 million gallons per day (MGD), annual average treated flow of 1 9 MGD, and a wet weather capacity of 80 MGD.
The RWQCP produces approximately 230 million gallons of tertiary -treated recycled water annually with much of the demand occurring May - August. The City’s objective for this Advanced Water Purification System (AWPS) project is reducing the total dissolved solids (TDS) concentration in recycled water from about 810 mg/L to 450 ± 50 mg/L. In 2019, the recycled water produced at the RWQCP had an average concentration of 810 mg/L TDS.
This Scope of Services is for the detailed design of an AWPS located at the RWQCP to initially provide 1.125 MGD of permeate, with provisions for future expansion to produce 2.25 MGD of permeate in a subsequent construction phase. The AWPS will be designed to consist of Ultrafiltration (UF) or Microfiltration (MF) followed by Reverse Osmosis (RO) treatment processes as well as all chemical storage / feed systems and ancillary components as defined herein. The AWPS will be designed to be fed disinfected recycled water from the RWQCP for initial construction. In the future expansion to 2.25 MGD, it is anticipa ted that the AWPS will be fed disinfected final effluent. The produced permeate from the AWPS will be blended at an appropriate ratio with the existing tertiary -treated recycled water in order to achieve an instantaneous TDS concentration of 450 ± 50 mg/L. RO concentrate will be blended with RWQCP final effluent prior to discharge through the RWQCP’s outfall pipeline. In addition, the AWPS design will include provisions to also serve as a test bed (i.e. pilot skid) to conduct research and operational studies that would inform future efforts to develop water reuse in Santa Clara County.
The AWPS Facility will be owned by the City and operated and maintained by the City’s RWQCP staff. The AWPS Facility will be funded by the City, the City of Mountain View (Mountain View) and the Santa Clara Valley Water District (Valley Water) (Mountain View and Valley Water are referred to together as the “Agency Partners”). It is the City’s goal that all public utility connections to the AWPS Facility will be metered separately and can be isolated physically from the core infrastructure of the RWCQP. exis ting infrastructure. A new electrical service will be established for the AWPS with the City’s Electrical Utility that is sized for the initial 1.125 MGD project, and the expansion to 2.25 MGD. Flexibility to add an in -pipe type UV reactor for disinfection will be included in the electrical loads and site plan.
The City, as the lead agency, with participation by Mountain View, Valley Water, and the project Consultant Black & Veatch, has prepared this Scope of Services that includes all necessary tasks Docusign Envelope ID: 95F7AAB9-B304-4056-8493-45AA9A046B20 Item 5
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DocuSign Envelope ID: C433F245-C478-46FF-98D9-0F923BDBB478
Contract No. C21178333
5 for the completion of the design, bidding and engineering services during construction and start- up of the project.
II. BACKGROUND
Background information for this Scope of Services includes the following:
• REVISED Final Advanced Water Purification System Feasibility Study, May 25, 2017 • Advanced Water Purification System Preliminary/Conceptual Design Report, December 15, 2017
• Addendum to the 2015 City of Palo Alto Recycled Water Project Environmental Impact Report has been prepared for the AWPS project, September 13, 2019 • Membrane Pilot Testing Report, August 2018
• Reverse Osmosis Concentrate Toxicity Study, December 12, 2018
III. CONSULTANT’S SCOPE OF SERVICES (GENERAL)
This section describes the nature and scope of engineering design and Operations and Maintenance (O&M) services to be provided for the final design, bidding, construction and start- up of the AWPS.
The CONSULTANT shall provide engineering services during all phases of the project from preliminary design, design, bid period services, engineering services during construction, and support during commissioning and start-up. CONSULTANT shall design the system such that it can be constructed without interruption to the current treatment operations, except as allowed under special circumstances, which are expected to entail piping and utility tie-ins.
CONSULTANT shall provide overall coordination of engineering disciplines (including civil, structural, mechanical, electrical, and instrumentation and controls) and other disciplines required for the successful development of a consolidated set of detailed design documents consisting of specifications, drawings and opinion of probable construction cost (OPCC) that will result in three (3) final construction bid packages:
• The first construction bid package to be issued will contain the detailed design of a new odor control system for the influent pump station, referred as the New Pumping Plant (NPP). This is covered under Task 2 below.
• The second construction bid package will contain the detailed design of a 1.125 MGD permeate AWPS with building space provisions to accommodate expansion, covered under Task 1 below. Design of the demolition to the existing odor control system is included as part of this bid package.
• The third construction bid package will contain the detailed design of the expansion of the 1.125 MGD AWPS to produce 2.25 MGD permeate, covered under Task 3 below.
CONSULTANT shall incorporate in the design details and/or specifications provisions for all necessary equipment including: automatic strainers, isolation valves, flushing connections, Docusign Envelope ID: 95F7AAB9-B304-4056-8493-45AA9A046B20 Item 5
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DocuSign Envelope ID: C433F245-C478-46FF-98D9-0F923BDBB478
Contract No. C21178333
6 MF/UF and RO Skids, clean-in-place equipment, pump skids, break tanks, storage tanks, chemical feed systems, decarbonator, air compressor, air blower and accessories, odor control, building canopy, test bed, recycled water storage tank, and blending facilities.
This facility is not intended to be a showplace for educational tours, so CONSULTANT is not required to allocate space to accommodate tour groups design the system with signage and placards to describe equipment and processes.
For this Project, the City has prepared a planning -level budget but not a stated construction budget, as described in Section 9 of the Agreement. CONSULTANT shall prepare a cost trending log during design to show the impact design decisions have on the opi nion of probable construction costs. Following CONSULTANT’s preparation and review of the 30% design submittal, which will include an opinion of probable construction cost as further detailed below, the City will establish a stated budget for the Project, taking into account CONSULTANT’s opinion of probable construction cost and other relevant factors
The main features of scope of design and engineering services shall include the following:
• Basis of Design Report including 30% Design Drawings and Class 4 OPCC • Design and Bidding Document Submittals for an Advanced Water Purification System (AWPS) at 60%, 90% and 100% development.
• Development of construction sequencing requirements
• Development of control strategies
• Development of an O&M Manual for the overall system operation, with detailed process and control descriptions of the process train
• Technical support of specific regulatory and resource agency permitting requirements is provided in Task 4. No specific support for financial coordination, including State Revolving Fund (SRF) loan and energy efficiency alternative funding applications, or CEQA document modifications is required from the Consultant. However, deliverable information prepared under various tasks in this agreement such as project descriptions, OPCC information, site plans, BIM model images, etc., will be provided for the City’s use in funding applications.
IV. CONSULTANT SCOPE OF SERVICES (BASIC SERVICES)
CONSULTANT's services shall include the performance of all tasks described in the following sections. All deliverables including drawings, specifications, graphics, schedules, and reports shall be provided in hard copy and in their original software version (Excel, Word, AutoCAD 3D, PowerPoint, etc.) and PDF version.
Task 1 – Detailed Design of 1.125 MGD AWPS and Storage Tank Docusign Envelope ID: 95F7AAB9-B304-4056-8493-45AA9A046B20 Item 5
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7 For this Task, CONSULTANT shall develop a bid package made up of design documents (including specifications, expected construction schedule/sequencing, and OPCC) for an Advanced Water Purification System (AWPS) that produces 1.125 MGD of permeate.
CONSULTANT shall design the 1.125 MGD AWPS such that it can be expanded to produce 2.25 MGD permeate in the future with minimal additional site and yard piping work. The building footprint shall be large enough to accommodate the future expansion of the system. In addition, the design must account for the future expansion by including:
• Housekeeping pads for future equipment skids
• Sizing pipe headers large enough to meet the expansion flow requirements • Accounting for future equipment electrical loads in the MCCs • Any other items related to accommodate future expansion of the system • Vendor start-up services
CONSULTANT shall include design documents for all disciplines (civil, structural, mechanical, electrical, instrumentation and controls, etc.) required for the development of a consolidated set of detailed design documents consisting of specifications and d rawings necessary for the successful construction and operation of the AWPS. CONSULTANT shall design the facility to comply with Palo Alto Municipal Code, state and federal regulations, Cal OSHA requirements, and all other applicable regulations.
CONSULTANT shall design the system such that it can be constructed without interruption to the current treatment operations. The only planned outages are anticipated only for piping tie -ins for AWPS feed, blending, and concentrate discharge. CONSULTANT shall specify provisions to protect membranes to the extent possible, during long-term shutdowns in the O&M manual. CONSULTANT shall establish a proposed construction sequence in sufficient detail to meet the RWQCP’s ability to comply with its NPDES Permit, Recycled Water Order 93-160 and future Recycled Water Regulations such as the Statewide General Order.
1.1 Site Work / Civil Design
CONSULTANT shall research, review and use Planning Phase deliverables as a basis for the design, as well as to conduct necessary field investigations (i.e. geotechnical, land surveying, and potholing) to establish a Project Base Map, and prepare reports that will inform the design. CONSULTANT is responsible for collecting all the data and conducting all investigation that are needed to complete the final design. NAD83 and NAVD88, are the respective horizontal and vertical control datums used at the RWQCP.
CONSULTANT shall identify and review the existing site conditions, including existing utilities and a biofilter bed that requires removal and replacement. CONSULTANT shall consider utilities relocation for the project including RWQCP water, storm drains, i rrigation, Renzel Marsh pipeline, and low - voltage electrical. CONSULTANT shall include in the design the preservation of the two (2) landfill gas monitoring wells and associated access.
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8 CONSULTANT shall establish the finished floor elevation of the AWPS at 14.0-ft above sea level.
CONSULTANT will verify that this is above the FEMA Base Flood Zone Elevation for this site and will prepare equipment installations above the flood zone accordingly. CONSULTANT shall incorporate in the design any additional pertinent requirements from the City of Palo Alto Sea Level Rise Policy.
Incorporating the City Sea Level Rise policy will require the finished floor elevation to be approximately 14.0 feet NAVD88.
The design shall consider the turning radius for chemical delivery trucks from within the RWQCP to the AWPS Chemical Storage Area. CONSULTANT shall include a pavement restoration design for those RWQCP areas impacted by construction. CONSULTANT shall inclu de in the design repaving around existing facilities at the north end of plant impacted by excavation and construction.
CONSULTANT shall route all stormwater from the site to the RWQCP’s headworks.
1.2 Process Mechanical Design
Consultant’s process design shall include pre-treatment systems, break tanks, cleaning and blending systems, including:
• Pre-filtration
• Chemical Storage and feed systems
• UF / MF and R.O. Membrane Skid Assemblies
• Decarbonated
• Break tanks and pumping system
• UF / MF Cleaning system
• Reverse Osmosis (R.O.) Cleaning system
• Blending station to produce enhanced recycled water
• Pilot test bed area & sampling points throughout the process. • Motor Control Center design
• Fire Protection System design for the building(s)
• Medium Voltage and Low Voltage Power Distribution system design • Instrumentation and Control system design
• Access platforms and stairs for accessing equipment
• Other required ancillary systems identified in the City’s Preliminary Design Report
CONSULTANT shall confirm the RO permeate storage requirement for the initial 1.125 MGD and for the future AWPS expansion to 2.25 MGD capacity and coordinate with the City for selection of the tank material.
CONSULTANT shall evaluate needed blending facilities for reverse osmosis permeate and the existing tertiary-treated recycled water currently produced at the RWQCP under initial and future expansion conditions. CONSULTANT shall explore alternatives for blending facilities including those specified in the Preliminary Design Report as well as other possible locations and try to avoid the use of underground areas that are highly congested with existing utilities.
CONSULTANT shall include in its evaluation all facilities (including additional storage and in -situ Docusign Envelope ID: 95F7AAB9-B304-4056-8493-45AA9A046B20 Item 5
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9 automated instrumentation) needed to blend the purified water with the existing tertiary -treated recycled water. The AWPS PDR blend ratio is based on a 1:1 blending ratio between these sources; however, in reality this will not work, and the City needs the ability to vary the blending ratio to meet a much greater turndown ratio. This is especially true in the wet weather season when recycled water usage typically drops. This critical design aspect needs CONSULTANT to review the existing controls of the Recycled Water Reclamation Plant Feed Pumps and hypochlorite dosage control strategy as it relates to incorporation into the new blending strategy. Consideration should be given to retrofit the pumps’ constant speed motors with inverter duty motors and VFD controls, and modification of the hypochlorite injection control and feedback loop. CO NSULTANT shall provide details on automated valves, flow meters, controllers, and other equipment to provide the City flexibility to operate and increase or decrease the blending ratios depending on production and demand of enhanced recycled water. CONSULT ANT shall also provide details on the operational aspects of blending and blending percentages, such as rotating equipment trains, returning permeate to the head of the system, etc., such to minimize enhanced recycled water production during those periods of low demand.
CONSULTANT shall design blending facilities for RO concentrate into the RWQCP outfall line. The current RWQCP NPDES Permit (Order R2-2019-0015) authorizes blending up to
0.2 MGD of reverse osmosis concentrate from the planned AWPS with fully treated effluent prior to discharge, thus slightly increasing the concentration of the discharge.
CONSULTANT shall design a pipe stub out and isolation valve to the plant effluent line for a future pipeline and pump station that will convey treated effluent to a future regional recycled water facility, to be located within the City of Palo Alto and owned by Valley Water. The tie-in point might consist of a valve vault for connections to a pump station, which would convey the water to the future facilities. Space should be allocated to locate a future pump station in close proximity to the piping tie-in point.
1.3 Structural Design
CONSULTANT shall provide a structural design that is in accordance with all jurisdictional requirements including the 2019 California Building Code. Seismic design requirements shall apply to the building / canopy structure as well as non-structural components. CONSULTANT shall include field verification of existing infrastructure for design of proposed structural improvements under this project.
CONSULTANT shall design the AWPS to be constructed on a concrete slab with canopies over AWPS filter and membrane equipment.
CONSULTANT shall conduct a geotechnical study at the project site to properly characterize the soils and groundwater conditions, and develop recommendations including foundation design for the AWPS, permeate storage tank and ancillary facilities. CONSULTAN T should anticipate that a pile supported slab is required. CONSULTANT shall evaluate if a pile supported slab foundation is the best option or provide a more suitable solution provided the detailed geotechnical study. For more details about the preliminary foundation design refer to the Geotechnical Desk Study – Advanced Docusign Envelope ID: 95F7AAB9-B304-4056-8493-45AA9A046B20 Item 5
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10 Water Purification System Project.
Task 1.3 assumptions:
• Design for seismic liquefaction not included for spread or mat foundations, which will be used except where noted to use auger-cast piles. Settlement criteria of 1" total and 1/2" differential will be used.
• CONSULTANT will design all pipe supports for piping 14 inches and greater. • CONTRACTOR will be required to design all pipe supports for piping 12 inches and smaller, performance specified.
• Design of structural elements for a fall protection system is not included. • Special Inspections support is not included.
• Tank, foundation, and piles to be designed by tank manufacturer and covered by a performance specification.
• Meter Vaults: RW vault is approximately 9' x 8' in plan, and 10' deep, permeate vault is approximately 11' x 8' in plan, and 10' deep, vaults are CIP concrete, tops are at grade level, and require no stair access or railing.
• Electrical Building approximate plan dimensions of 40' x 20'’, foundation is slab on grade with thickened edge around perimeter, structure is assumed to be a pre -engineered building, performance specified.
• Geotechnical
o Assumed 3 borings and 4 Cone Penetration Tests (CPT)
o Assumed boring depth between 50 and 70 feet
o Assumed CPT depth of 70 feet
o Assumed 2 days of drilling and 1 day for CPT.
o Assumed site is accessible with truck/track mounted rig. o Soil sampling and penetration testing will be performed at intervals between 3 and 5 feet. 4 samples will be taken and tested in a laboratory for engineering properties, including natural moisture content, dry density, grain size analysis, Atterberg limits, unconsolidated -undrained triaxial strength, consolidation, Resistance (R) – value testing and corrosion analysis.
1.4 Mechanical Design
CONSULTANT shall design the AWPS to incorporate California Code of Regulations, Title 24 requirements for energy conservation, particularly as it applies to structural, mechanical, electrical, lighting, and plumbing systems in the building / canopy.
CONSULTANT shall include the development of a performance specification for a packaged fire sprinkler system, to be purchased and installed by the CONTRACTOR.
CONSULTANT shall design the system to minimize noise generation. A noise generation study shall Docusign Envelope ID: 95F7AAB9-B304-4056-8493-45AA9A046B20 Item 5
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11 be included in the design, as well as design of sound attenuation measures. CONSULTANT shall develop a noise study with recommendations to minimize noise and design the structure with sound attenuation measures, as required to reduce sound levels from the equipment along Embarcadero Road.
Task 1.4 Assumptions:
• The control room, inside the electrical building, will be heated and air conditioned for personnel comfort and to achieve Title 24 compliance. • The electrical room will be heated with unit heaters and air conditioned by packaged air conditioning.
• Adequate water supply is available at the RWQCP with sufficient flow and pressure for the sprinkler system and other potable and non-potable water requirements. • Fire pump system or fire water storage tank is not required. • Meter vaults will not have any type of HVAC.
1.5 Electrical, Instrumentation, and Control Systems
CONSULTANT shall include in the design a new City of Palo Alto Utilities (CPAU) electrical service connection extending from Embarcadero Road for the AWPS. The new service shall be designed to meet CPAU standards for new commercial electrical service. Refer to CPAU Transformer and Transition Cabinet drawing.
CONSULTANT shall develop a design for a new electrical building constructed to the north of the AWPS and include an operator workstation/control room. The new electrical building shall comply with City of Palo Alto Municipal Code and other applicable regulations for fire protection.
CONSULTANT shall design a standalone PLC and SCADA system with a local historian that is compatible with the RWQCP Process Control Systems Technology Standards (SCADA Standard). The AWPS SCADA shall follow the equipment standards as well as the networking standards defined in the SCADA Standard and will provide remote screens, local and remote alarms and data transfer to the RWQCP Administration Building and Main Operations Control Room located in the Operations Building. Communication Network design required to connect the AWPS SCADA system with the RWQCP SCADA system shall be coordinated with RWQCP Technology / SCADA Support Staff to define the connection point. The new network link shall provide fiber optic communications through a new patch panel to communicate with the RWQCP SCADA and Radio System. All equipment located at the Administration and Operations Buildings will be integrated by the contract control system integrator, with assistance from RWQCP Technology / SCADA support staff. CONSULTANT shall include in the design a telephone line for connection to the RWQCP telephone system.
CONSULTANT shall propose instrumentation and control equipment that is consistent with the RWQCP Process Automation Standard and/or is readily available from local distributors and shall be integrated within City’s existing control system.
CONSULTANT shall propose equipment from manufacturers with at least ten (10) years of Docusign Envelope ID: 95F7AAB9-B304-4056-8493-45AA9A046B20 Item 5
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12 experience with a proven track record in similar environments and duty conditions within the United States of America; for package systems, these requirements shall be fulfilled to the extent possible.
Due to the sensitive nature of the information contain ed in the RWQCP Process Automation Standard, the Standard will be made available to the CONSULTANT, subject to entering a nondisclosure agreement.
The CONSULTANT shall include in the design a manual transfer switch and space to accommodate a portable generator with spill containment provisions. The switch shall be specified to function with a generator sized only to perform a shutdown of the AWPS and for system monitoring. The City will provide a portable generator on an “as needed” basis. A dedicated emergency generator is not to be included in the design. The Contractor will be responsible for testing the switch and a portable generator provided by the City.
CONSULTANT shall include in the design electronic security and safety systems such as: cameras, allowance for future card readers, addressable fire alarms, night security lighting, intrusion alarms, motion detectors, and emergency lighting. to comply with RWQCP Process Automation Standards.
The security system features to be integrated with the existing RWQCP security / surveillance system.
CONSULTANT shall include analytical instrumentation for monitoring and control over the complete process train. In addition, continuous TDS concentrations monitoring, pH and chlorine residual of the AWPS permeate tertiary -treated recycled water and blended recycled water. All instruments shall provide a local readout with a signal output to the PLC and SCADA control screens.
Task 1.5 Assumptions:
• CONSULTANT’s standard electrical design (one -line diagrams, power plans showing equipment locations, lighting plans, panel schedules, schematics, and details) will be performed and standard documents created.
• Cable tray, large conduit corridors, and 4” and larger conduit will be modeled in 3D with cable tray shown on drawings. Detailed conduit routing, and cable/conduit schedules are not part of CONSULTANT’s standard design.
• Arc Flash and coordination study will be specified to be included in the CONTRACTOR’s scope of work.
• It is assumed that meter vaults will not have any lighting. • Network configuration performed by CONTRACTOR or City, as required. Backbone SCADA and PLC network configuration is done by RWQCP SCADA / Technology support staff, but the MF / UF / RO packaged system vendor may have their own internal network switches that are specific to their system, in which case the system vendor will do the configuration.
• New standalone SCADA system for the AWPS based on AB PLCs and iFIX HMI. The new SCADA system will communicate with the existing RWQCP SCADA system. Preliminary design included redundant AWPS plant PLCs communicating to 5 RIOs or Vendor PLCs and ethernet connections to VFDs and power monitoring devices.
Docusign Envelope ID: 95F7AAB9-B304-4056-8493-45AA9A046B20 Item 5
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13 • Design coordination with remote communication by others to the 2.25 mgd expansion RO permeate tank.
• I&C design consists if P&ID drawings, Control System Block Diagram drawings, panel enclosure layouts, installation detail drawings, and specifications. Additional drawings for detailed wiring diagrams are not included, i.e. loop diagrams or detailed panel wiring diagrams are not included.
• City to provide portable generator information to Consultant for designing the manual transfer switch.
• Task 1.5 will be confirmed based upon review of the RWQCP Process Control Systems Technology Standards (SCADA Standard)
1.6 Landscape Design
CONSULTANT shall include in the design landscape restoration and public sidewalk realignment to provide additional buffer and screening between the sidewalk and the AWPS. CONSULTANT shall include in the design consideration of a 20-foot buffer from the RWQCP property line to the AWPS building to provide screening between the public and the AWPS for an aesthetically pleasing facility.
CONSULTANT shall include in the design a landscape irrigation system, and connection of that system to the existing recycled water irrigation system.
CONSULTANT shall prepare a Tree Protection and Preservation Plan based on existing tree survey conducted by the City. CONSULTANT shall avoid tree removal when possible and include identification of trees to be removed in the detailed landscape drawing.
Task 1.6 Assumptions:
• Photometric plans detailing lighting levels are not included. (Lighting will be provided for basic security in active use areas within the AWPS site only). • Phase I Environmental Assessment, Phase II Subsurface Investigation, and asbestos and lead containing material investigation and report are not included.
Task 1 – Deliverables
CONSULTANT shall provide all deliverables including drawings, graphics, schedules, reports and technical memoranda in their original software format (e.g., Excel, Word, AutoCAD 3D, etc.) as well as in PDF and in hard copy when specified in the below delive rable sections. CONSULTANT shall conduct internal quality assurance and quality control reviews of all deliverables prior to submitting to the City for review by the City, Mountain View and Valley Water.
CONSULTANT shall provide at least 15 business days for City and Agency Partners’ review of each deliverable. CONSULTANT shall prepare and conduct Design Review Workshops to be held at time of deliverable submittal with City and Agency Partner staff to walk them through the 30%, 60% and 90% Draft Design Deliverables, obtain input, and confirm decisions during design development. City and Agency Partners will provide feedback that CONSULTANT shall incorporate into subsequent design project deliverables when feasible.
Docusign Envelope ID: 95F7AAB9-B304-4056-8493-45AA9A046B20 Item 5
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14 30% Design Deliverable
• Kickoff Meeting
o Meeting Agenda
o Meeting Minutes (draft and final)
o Draft Communication Plan
o Draft Summary of Required Key Design Decisions
o Draft BOD Report Outline
• Key Design Decision Small Group Meetings – 5 each.
• Draft BoDR Presentation Workshop (Pre-City and Agency Partner Review) o Meeting Agenda
o Slide Presentation
o Sign-in sheet, and meeting minutes
• Basis of Design Report (BoDR) Submittal
o Draft BoDR– two (2) hard copy sets, 1 electronic set in pdf format and 1 electronic copy in MS Word including:
• Key Design Decisions developed during small-group meetings will be addressed in the BoDR including: MF/UF and RO membrane technology and configuration selection, turn-down capability, seasonal and long- term shutdown recommendations. Assessment of pumping vs. break tanks between membrane processes. Procurement methodology. • Chemical storage requirements, storage approach (tanks vs. totes), addition points, control strategy, access and features for O&M. • AWPS Overall Layout and selection of canopy vs. partial enclosure or enclosed building options based on cost and non-cost factors. • RO permeate storage volume assessment (@1.125 and 2.25 MGD capacity) and tank location(s) and materials selection. • Blending station siting, layout, configuration, and control strategy requirements and blend ratio rangeability and constraints. • Test Pad Area layout and provisions for future pilot equipment access to feed water, power, waste, lighting and other required utilities. • Noise generation and attenuation study
• Landscape Restoration, Trail Realignment, and Pavement Restoration - General project scope and background references.
- Design criteria, including:
• Flow rates – current and anticipated.
• AWPS feed water quality - physical, chemical and biological. • RO permeate water quality.
• Applicable codes and standards, including fire and safety codes including Docusign Envelope ID: 95F7AAB9-B304-4056-8493-45AA9A046B20 Item 5
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15 code review and approval process.
• Local building, planning, and zoning department requirements including code review and approval process.
• Site considerations, including subsurface conditions, flood elevations, drainage requirements, etc.
• P&ID and Process Flow Diagrams
• Preliminary site plan, building layouts, and architecture. • Preliminary hydraulic profile.
• Process and hydraulic systems.
• Chemical feed and storage.
• Operational monitoring and control systems.
• HVAC systems.
• Electrical systems.
• Structural design criteria.
• Communications systems.
• Miscellaneous support systems.
• Security systems.
• Utility requirements.
o Final BoDR – two (2) hard copy sets, 1 electronic set in pdf format and 1 electronic copy in MS Word
o Functional Description summarizing operating strategies and capabilities o Draft & Final Geotechnical Study/Technical Memorandum o Topographic Survey
o Potholing Survey
o Preliminary Construction Schedule with key milestones (presented in MS Project) • 30% drawings set (provide in PDF and two (2) hard copies) • Project Initial Specification List in CSI 2018 MasterFormat • Association for the Advancement of Cost Engineering (AACE) Class 4 OPCC accuracy range of -20% / +30%
• 30% Design Review Workshop
o Meeting Agenda
o Slide Presentation
o Sign-in sheet, and meeting minutes
60% Design Deliverable
• 60% Design Review Workshop
o Meeting Agenda
o Slide Presentation
o Sign-in sheet, and meeting minutes
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16 • Sole-sourced, Prequalified and Pre-purchased Equipment List with rationale • Preliminary Construction Schedule with key milestones (presented in MS Project) • 60% drawings set (provide in PDF and two (2) hardcopies) • 60% Specifications in CSI 2018 MasterFormat
• RO Projections and RO Normalization Calculations
• Draft process design calculations
• Association for the Advancement of Cost Engineering (AACE) Class 3 OPCC, accuracy range of -15% / +20%
• Focused Review Workshops (for O&M Staff):
o O&M Process Workshop on the process train and ancillary equipment targeted for discussion targeted for Operations staff.
o Process Automation (PLCs, HMIs, Fiber Optics communications) Design Review Workshop targeted for discussion with SCADA/Technology staff.
o Equipment Access and Site Safety Workshop targeted for Operations and Maintenance staff.
o Chemical Delivery and Safety Workshop targeted for Operations staff. o Power Distribution (12-kV, MCC’s) Design Workshop targeted for Electrical Maintenance staff.
90% Design Deliverable
• 90% Design Review Workshop
o Meeting Agenda
o Slide Presentation
o Sign-in sheet, and meeting minutes
• 90% Construction Schedule with key milestones (presented in MS Project) • 90% drawings set (provide in PDF and two (2) hard copies) • 90% Specifications in CSI 2018 MasterFormat
• Final process design calculations
• AACE Class 2 OPCC, accuracy range of -10% / +15%
100% Design Deliverables / Bid Package
• Final Specifications that conform to CSI 2018 MasterFormat (provide in MS Word and two (2) hard copies)
• 100% drawings set (provide in PDF and two (2) hard copies • Final R.O. Projections
• Final Process Design Calculations
• Final Construction Schedule
Task 1 - General Assumptions
• Kickoff meeting and workshops will be attended via conference call until health orders allow in-person meetings. At that time, workshops will be attended virtually or in-person by Docusign Envelope ID: 95F7AAB9-B304-4056-8493-45AA9A046B20 Item 5
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17 up to two members from the CONSULTANT. All other members will join via conference call. • B&V standard specifications will be used, except for Division 0. • Value Engineering study and/or responses not included. • B&V standard graphics will be used for all drawings.
• All required calculation submittals will be provided in portable document format (PDF). • Demolition of the existing RW storage tanks not included. • The Preliminary Drawing list is attached to this Scope of Services.
Task 2 – Detailed Design of Odor Control System for the New Pumping Plant
CONSULTANT shall design a replacement odor control system to be located adjacent to the influent pump station known as the New Pumping Plant (NPP) to treat foul air from the NPP. The demolition of the existing biofilter bed located on the project site will be included in Task 1. CONSULTANT shall design the replacement system to treat approximately 6,000 standard cubic feet per minute of exhaust air from the NPP and remove hydrogen sulfide and ammonia as follows:
• Hydrogen sulfide:
o 99% removal for inlet concentrations above 10 parts per million by volume (ppmv) o For inlet concentrations less than 10 ppmv, maximum outlet concentration of 100 parts per billion by volume (ppbv)
• Ammonia
o 90% removal for inlet concentrations above 50 ppmv
o For inlet concentrations less than 50 ppmv, maximum outlet concentration of 5 ppmv
CONSULTANT shall verify these pollutant criteria for sizing equipment accordingly and perform data review of air quality data and perform a grab sample to confirm odor characterization for design.
CONSULTANT shall determine appropriate odor control technology and equipment sizing for this application. As described in more detail in the Permitting task below, CONSULTANT shall provide air permitting support, submit and secure a BAAQMD Permits to Construct and Operate.
The workflow for this task includes the following procedural steps:
• Odor Characterization - including review of data, discussion of O&M’s understanding, and new grab samples
• Preliminary Technology Assessment, including general advantages and disadvantages.
PowerPoint slides summarizing the assessment will be provided to City three business days before the following workshop.
• Technology Alternatives Screening and Selection Workshop with Engineering and O&M (1- hour duration).
• 30% Design Submittal including Basis of Design Criteria • 90% Design Submittal and Class 2 OPCC, accuracy range of -10% / +15% • 100% Bid Document Submittal
Task 2 – Deliverables
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18 CONSULTANT shall provide all deliverables including drawings, graphics, schedules, reports and technical memoranda in their original software format (e.g., Excel, Word, AutoCAD 3D, etc.) as well as in PDF and in hard copy when specified in the below delive rable sections. CONSULTANT shall conduct internal quality assurance and quality control reviews of all deliverables prior to submitting to the City for review by the City, Mountain View and Valley Water.
CONSULTANT shall provide at least 15 business days for City and Agency Partners’ review of each deliverable. CONSULTANT shall prepare and conduct Design Review Workshops to be held at time of deliverable submittal with City and Agency Partner staff to walk them through the 30% and 90% Draft Design Deliverables, obtain input, and confirm decisions during design development. City and Agency Partners will provide feedback that CONSULTANT shall incorporate into subsequent design project deliverables when feasible.
Task 2 – General Assumptions
• Workshops will be attended via conference call until health orders allow in-person meetings. At that time, workshops will be attended virtually or in-person by up to two members from the CONSULTANT. All other members will join via conference call. • The Basis of Design Report developed in Task 1 will be used for the Odor Control Replacement design.
• B&V standard specifications will be used, except for Division 0. • Value Engineering study and/or responses not included. • B&V standard graphics will be used for all drawings.
• All required calculation submittals will be provided in portable document format (PDF). • Demolition of the existing biofilter is included in Task 1. • The Preliminary Drawing list is attached to this Scope of Services.
Task 3 – Detailed Design Expansion for 2.25 MGD Production and Storage (As of Amendment 3, Task 3 is on hold. Accordingly, no funds are currently allocated for this task.)
For this Task, CONSULTANT shall develop a bid package made up of design documents to go directly to a 90% design deliverable, (including plans, specifications, expected construction schedule/sequencing, and OPCC) for an expansion of the 1.125 MGD AWPS to produce 2.25 MGD permeate with minimal additional site work and piping. With most of the infrastructure in place from the design of the 1.125 MGD facility, the design for the expansion is assumed to include the following items:
• Addition of equipment skids onto existing housekeeping pads • Extension of piping and electrical to the new equipment • Integration of the new equipment items into the existing system • Vendor start-up services
CONSULTANT shall include design documents for all disciplines necessary for successful construction and operation of the expanded AWPS, including civil, structural, mechanical, electrical, Docusign Envelope ID: 95F7AAB9-B304-4056-8493-45AA9A046B20 Item 5
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19 instrumentation and controls, and other disciplines as required . CONSULTANT shall design the facility to comply with Palo Alto Municipal Code, state and federal regulations, Cal OSHA requirements, and all other applicable laws and regulations.
CONSULTANT shall sequence construction such that the current recycled water and enhanced recycled water production performance and operations are maintained on a continuous basis as much as possible. CONSULTANT shall establish a proposed construction sequence in sufficient detail which meets the RWQCP’s ability to comply with its NPDES Permit and Recycled Water Order 93- 160 as well as by the requirements set by the Statewide General Order when applicable.
3.1 Process Mechanical Design
The process design shall include all necessary components to process the increased flow through the system, including:
• Pre-filtration
• UF / MF and R.O. Membrane Skid Assemblies Expansion / Addition • Motor Control Center modifications
• Integration of new equipment into the Instrumentation and Control system • Other required ancillary systems
Assuming additional storage is needed per the RO permeate storage tank evaluation developed in Task 1, CONSULTANT shall design a second reverse osmosis permeate storage tank for a future AWPS expansion to 2.25 MGD. The location of the second RO permeates storage tank, if necessary, will be confirmed in the RO permeate storage tank evaluation in Task 1.
3.2 Structural Design
CONSULTANT shall provide a structural design that is in accordance with all jurisdictional requirements including the 2019 California Building Code. CONSULTANT shall include field verification of existing infrastructure for design of proposed structural im provements under this project.
CONSULTANT should anticipate that a pile supported slab is required to support a new storage tank, if necessary. CONSULTANT shall evaluate if a pile supported slab foundation for the storage tank is the best option or provide a more suitable solution provided the detailed geotechnical study performed in Task 1.
3.3 Electrical, Instrumentation, and Control Systems
CONSULTANT shall integrate the new equipment components into the existing PLC and SCADA System. The design is to be compatible with the RWQCP Process Control Systems Technology Standards (SCADA Standard). This will require PLC program and SCADA program modifications, possibly the development of new SCADA screens, and testing of newly integrated components with Docusign Envelope ID: 95F7AAB9-B304-4056-8493-45AA9A046B20 Item 5
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20 the existing control system. The new equipment components shall communicate with the RWQCP SCADA and Radio System. All equipment will be integrated by the contract control system integrator, with assistance from RWQCP Technology / SCADA support staff.
CONSULTANT shall propose all new instrumentation and control equipment that is consistent with the RWQCP Process Automation Standard and/or is readily available from local distributors and shall be integrated within City’s existing control system. CONSULTANT shall propose equipment from manufacturers with at least ten (10) years of experience with a proven track record in similar environments and duty conditions within the United States of America; for package systems, these requirements shall be fulfilled to the extent possible. Due to the sensitive nature of the information contained in the RWQCP Process Automation Standard, the Standard will be made available to the successful CONSULTANT, subject to entering a nondisclosure agreement.
3.4 Landscape Design
CONSULTANT shall include in the design landscape restoration at the area of the new storage tank, if a new storage tank is necessary. Restoration includes public sidewalk realignment to provide additional buffer and screening. CONSULTANT shall include in the design consideration of a 20-foot buffer from the RWQCP property line to the new tank to provide screening for an aesthetically pleasing facility.
CONSULTANT shall prepare a Tree Protection and Preservation Plan based on existing tree survey conducted by the City. CONSULTANT shall avoid tree removal when possible and include identification of trees to be removed in the detailed landscape drawing.
Task 3 – Deliverables
CONSULTANT shall provide all deliverables including drawings, graphics, schedules, reports and technical memoranda in their original software format (e.g., Excel, Word, AutoCAD 3D, etc.) as well as in PDF and in hard copy when specified in the below delive rable sections. CONSULTANT shall conduct internal quality assurance and quality control reviews of all deliverables prior to submitting to City and Agency Partners for review.
CONSULTANT shall provide at least 15 business days for City and Agency Partners’ review of all deliverables. CONSULTANT shall prepare and conduct Design Review Workshops to be held at time of deliverable submittal with City and Agency Partners staff to wal k them through the 90% Draft Design Deliverables, obtain input, and confirm decisions during design development. City and Agency Partners will provide feedback that the CONSULTANT shall incorporate into the 100% project deliverable when feasible.
90% Design Deliverables
• 90% Design Review Workshop
o Meeting Agenda
o Slide Presentation
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21 o Sign-in sheet, and meeting minutes
• 90% Construction Schedule with key milestones (presented in MS Project) o 90% drawings set (provide in PDF and two (2) hard copies) o 90% Specifications in CSI 2018 MasterFormat
o Final process design calculations
o AACE Class 2 OPCC, accuracy range of -10% / +15%
o Final RO Projections
o 90% Construction Schedule
100% Design Deliverables / Bid Package
• Final Specifications that conform to CSI 2018 MasterFormat (provide in PDF, Microsoft Word, and two (2) hard copies)
• Final Drawings/Plan Set (provide in PDF, Microsoft Word, AutoCAD 3D and two (2) hard copies)
• Final Construction Schedule
Task 3 - General Assumptions
• It is assumed that the workshop listed in Task 3 will be attended via conference call until health orders allow in-person meetings. At that time, workshops will be attended virtually or in person by up to two members from the CONSULTANT. All other members will join via conference call.
• All calculations will be completed in Task 1 – it is assumed no new calculations will be completed in Task 3.
• It is assumed that the future tank, if necessary, will be located as indicated in the Addendum to the EIR for the City of Palo Alto Recycled Water Project. • Demolition and modifications of the existing RW storage tanks not included. • It is assumed that technical evaluations and the Basis of Design Report will include requirements for expansion to 2.25 MGD and will not be updated. • It is assumed that all geotechnical work will be completed in Task 1 for the future tank location.
• It is assumed that specifications will be copied from Task 1 and that minimal edits will be required.
• Discipline-specific assumptions and general assumptions from Task 1 apply to Task 3. • The Preliminary Drawing list is attached to this Scope of Services.
Task 4 – Permitting for 1.125 MGD AWPS
CONSULTANT shall investigate what permits are necessary for the project and assist the City in obtaining all permits and approvals for the 1.125 MGD AWPS facility. An Addendum has been completed to the 2015 Environmental Impact Report for the City of Palo Alto Recycled Water Project (Phase III Pipeline) to account for the AWPS.
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22 CONSULTANT shall prepare submittal packages for permit approval, answer questions from permitting agencies/stakeholders, and attend various in-person or virtual meetings with permitting agencies. Table 7 -1 from the Preliminary Design Report copied below, l ists permits and approvals that may be required for the AWPS, estimated permit application requirements, and estimated schedules. Table 7 -1 is not all inclusive and does not contain all agency permits required for construction of this project. City shall pay all fees associated with permitting payable to permitting agencies.
4.1 Sprinkler System Permit
CONSULTANT shall ensure that the fire sprinkler design developed in Task 1, including the fire sprinkler and hazardous materials storage systems, complies with Palo Alto Fire Department (PAFD) requirements, and support the permitting process. Include five (5) meetings with Fire Department personnel for review and inspections of sprinkler system with Contractor and Supplier. The requirements are significant, and the CONSULTANT shall adequately plan to cover the costs and time to prepare for this approval.
CONSULTANT shall respond to review comments from PAFD regarding sprinkler design, hazardous chemical storage areas, or other pertinent matters. CONSULTANT shall include an allowance of one hundred and twenty (120) hours of response time to respond to PAFD comments about the Project.
4.2 Zoning and Noise Compliance
The RWQCP is in the Public / Quasi-Public Facility zoning district and is a permitted use in the district under the Palo Alto Municipal Code (PAMC) and zoning map. CONSULTANT shall ensure that design complies with zoning code requirements, as well as the City’s noise ordinance in PAMC Chapter 9.10 and Palo Alto Comprehensive Plan Goal N -8, regarding noise. CONSULTANT shall conduct a noise study identified in Task 1, as necessary to comply with the PAMC and Comprehensive Plan goal.
4.3 Lease Amendment
The RWQCP lease is held by the California State Lands Commission (CSLC) and may require a lease amendment prior to any construction activities associated with the AWPS. CONSULTANT shall include eighty (80) hours of time to respond to CSLC comments about the Project.
4.4 City of Palo Alto Advisory Bodies and City Council Approvals
The Project will require public hearings and approvals (or recommendations) by the City’s Architectural Review Board (ARB), Planning and Transportation Commission (PTC), and City Council.
CONSULTANT shall design all facilities to achieve a recommendation for approval by the ARB for a major design review and implement ARB recommendations (subject to City staff direction). The requirements are significant, and the CONSULTANT shall adequately plan to cover the costs and time to prepare for the ARB hearing or hearings. CONSULTANT shall assume at least one (1) study session and up to three (3) follow-up public hearings to gain a recommendation for approval through ARB. In addition, CONSULTANT and its landscape design subconsultant shall be required to attend at least two (2) meetings with City’s Planning Department staff prior to the ARB study session, one (1) Docusign Envelope ID: 95F7AAB9-B304-4056-8493-45AA9A046B20 Item 5
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23 Planning and Transportation Commission meeting, and one (1) City Council meeting. City will be responsible for any fees charged by the City’s Planning Department.
4.5 NPDES Permit
City staff has coordinated NPDES permit changes through the San Francisco Bay Regional Water Quality Control Board; however, the CONSULTANT shall provide technical support as needed for up to twenty (20) hours.
4.6 BAAQMD Permit
CONSULTANT shall provide air permitting support and secure an Authority to Construct (ATC) permit for new AWPS which includes preparation and submittal of application.
CONSULTANT shall prepare and submit a control permit application and secure permit approval to modify BAAQMD Permit to Operate Source 110 Abatement Device A-11 for NPP biofilter replacement with specified pollutant percent removal, as well as for the AWPS Decarbonator.
4.7 Title 22 Report
CONSULTANT shall prepare and stamp a Title 22 Engineering Report that includes all required elements for production, distribution and end use for submittal to the Division of Drinking Water.
CONSULTANT shall ensure the Title 22 Engineering Report is consistent with the State’s 2001 Guidelines for the Preparation of an Engineering Report for the Production, Distribution and Use of Recycled Water. Since the RWQCP’s recycled water system was authorized by the Regional Board prior to 2001, a Title 22 Engineering Report for the current system was never prepared in the currently required format.
CONSULTANT shall develop tables and figures describing regulatory requirements, raw wastewater, treatment processes, plant reliability features, supplemental water supply, monitoring & reporting, and contingency plan (i.e., Section 2 of the 2001 guidance d ocument). These descriptions must encompass relevant aspects of the existing secondary treatment system, existing tertiary system, and the designed AWPS. Since there is not an approved Title 22 Engineering Report for the existing tertiary treatment system, sections of this Report will need to be developed by the CONSULTANT retroactively based on other reference documents, such as the 1992 Recycled Water Master Plan, to be provided by the City.
CONSULTANT shall provide a draft Title 22 Engineering Report for the City to review and then incorporate comments to submit a final deliverable to the Division of Drinking Water for approval.
CONSULTANT shall support the City in answering DDW questions or requested revisions of the report.
The RWQCP is expected to be enrolled in the Statewide General Order on or before April 2022; if this occurs before completion of the AWPS design, a separate Title 22 Engineering Report covering the existing facilities will be produced under a separate cont ract, in which case CONSULTANT shall be responsible for a Title 22 Engineering Report covering only the new AWPS facility.
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24 CONSULTANT shall also participate in all Project Meetings with City and other parties as listed under Meetings below. CONSULTANT will provide an agenda three calendar days in advance of the date of the meeting. CONSULTANT will compile and distribute inform al meeting minutes following Project Progress Meetings no later than seven calendar days from the date of the meeting.
CONSULTANT shall attend / participate in the following meetings:
• Participate in two (2) Electrical Service (Power Feed) Coordination Meeting with PA Electric Utilities
• Participate in two (2) meetings with City’s Planning Department staff prior to the ARB study session
• Participate in one (1) study session to gain a recommendation for approval through ARB • Participate in two Review Meetings with City Planning staff prior Architectural Review Board (ARB) study session
• Participate in one meeting with the ARB study session • Participate in one Planning and Transportation Commission meeting • Participate in the City Council (PACC) Meeting for approval of the Project • Participate in five (5) meetings with the PAFD regarding the sprinkler system design and inspections.
• Coordination with DDW is included.
Task 4 - General Assumptions
• It is assumed that the City will provide all necessary information for the secondary treatment system to incorporate into the Title 22 Engineering report. • All meetings listed in this task will have up to two members from the CONSULTANT in person when health orders allow in -person meetings . All other attendees will be via conference call.
Table 7-1: Land Use and Resource Agency Permits and Approvals Potentially Required
Resource Agency Permits Permit
Required
Submittal Requirement
Estimated
Duration after
Submittal
SFBRWQCP – NPDES permit
review or update Yes Already occurred when the City applied for its NPDES
Permit Renewal in 2019
State WRCB – NPDES
Construction General Permit
Yes
• Notice of Intent
• SWPPP
• Application
Coverage is
obtained after
submittal
BAAQMD
Yes
• ATC permit application
• Odor control permit
application for NPP biofilter
replacement
TBD
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25 DDW - Title 22
Engineering Report
Yes
Refer to Guidelines for the
Preparation of an Engineering
Report for the Production,
Distribution and Use of Recycled
Water
TBD
USFWS Section 7 No1
NHPA Section 106 No2
City Permits and Approvals
Architectural Review
Board (ARB) Yes • 60 percent design
elevations and site plan
and application
3 months
Planning and Transportation
Commission (PTC) Yes 1 month
City Council Approval Yes • ATC and PTC approval 1 month Tree Ordinance CIP Approval Yes • Tree Inventory and list of trees to be removed or
pruned
2 months
Public Works Engineering
FEMA NFIP Flood Elevation
Certificate
Yes
• Final grading plan
and foundation
plan
• Application
• Council Approval
3 months
Grading Permit
Yes
• Final grading plan
• Application
• Council approval
3 months
Building Permit
Yes
• Final plans
• Application
• Council approval
3 months
Encroachment Permit
Yes
• Final plans for construction
phase and permanent
changes
• Application
• Council approval
2 months
Parks and
Recreation
Commission
Maybe • 90 percent site plan 3 months
Baylands Design Guidelines Yes • 90 percent design elevations • Site plan 3 months
Notes: (1) As noted in the Recycled Water Project EIR Mitigation Monitoring Program, any construction that occurs within 500 feet of marsh areas would be subject to Mitigation Measure BIO-7 and subject to restrictions for the protection of California clapper rail. Nevertheless, a Section 7 consultation under the federal Endangered Species Act would not be necessary, so long as Mitigation Measure BIO-7 is implemented resulting in avoidance of impacts to the California clapper rail.
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26 (2) No cultural resources have been identified at the RWQCP site (William Self Associates 2007).
However, if federal funding is being sought, the City should inquire whether Section 106 clearance will be required
Task 5 – Engineering Services During Solicitation and Construction of the 1.125 MGD AWPS and the NPP Odor Control Replacement
The City will assemble and issue the bid packages for solicitation for a construction contractor.
Assume a 6–month duration between the 100% Design Deliverable to award of the Construction Contract. The City has standard front -end specifications that will be issued as part of the construction bid package. CONSULTANT will review the front-end specifications to ensure that there are no conflicts between the front-end specifications and technical specifications from Task 1.
During solicitation, estimated to take up to 2 months, CONSULTANT shall provide the following services:
CONSULTANT shall provide responses to Requests for Clarification (RFCs) from prospective bidders.
CONSULTANT shall attend and assist the City at the pre-bid conference and walk through.
CONSULTANT shall provide electronic and (3) three hard copies of the conformed design package (drawings and specifications) incorporating information issued as addenda and RFCs during the bid period.
CONSULTANT shall develop specifications for the General Contractor to include CM construction trailer: location, specifications and hookup drawings. Hookups to the trailer may involve trenching to other areas of the RWQCP. Include design for laydown area for General Contractor.
CONSULTANT will perform services during the construction phase of the project. By performing these services, CONSULTANT shall not have authority or responsibility to supervise, direct, or control the Contractor's work or the Contractor's means, methods, te chniques, sequences, or procedures of construction. CONSULTANT shall not have authority or responsibility for safety precautions and programs incident to the Contractor's work or for any failure of the Contractor to comply with laws, regulations, rules, ordinances, codes, or orders applicable to the Contractor furnishing and performing the work.
During construction phase, estimated to take up to 36 months, CONSULTANT shall provide the following services:
5.1 Submittal Reviews
CONSULTANT shall review submittals from the construction contractor for conformance with the construction contract documents. In general, the CONSULTANT shall review and return the submittal comments to the City within fourteen (14) calendar days. For large submittals that require more review time, the CONSULTANT may return submittal comments to the City with twenty -one (21) calendar days.
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27 200 submittals, including resubmittals, are anticipated to be reviewed by the CONSULTANT.
5.2 RFI Responses
CONSULTANT will prepare written responses to Requests for Information (RFIs) submitted by the contractor. The CONSULTANT shall review, comment, and return the RFI responses within seven (7) calendar days.
150 RFIs are anticipated to be reviewed and responded to by the CONSULTANT.
5.3 Change Order Reviews
CONSULTANT will review and validate the Contract Change Order requests submitted by the contractor for accuracy and correctness, as requested by the City.
6 change order reviews are anticipated to be reviewed by the CONSULTANT.
5.4 Start-Up Assistance
The CONSULTANT shall provide technical support during testing, start-up and commissioning of the AWPS. The CONSULTANT shall assist the City in monitoring, documenting, and/or validating any testing required by permitting agencies. CONSULTANT shall indicate the total number hours for technical field services during testing and start-up.
5.5 As-Built Review / Record Drawings
CONSULTANT shall review once a month as-built or marked-up drawings and documents maintained by the contractor during construction. Upon construction completion, the CONSULTANT shall prepare consolidated record drawings and submit them to the City. The rec ord drawings shall consist of annotated contract drawings and electronic files showing changes in design and construction. CONSULTANT shall provide two (2) hard copies (one full size and one half-size), one (1) electronic copy in PDF format, and one (1) electronic copy in AutoCAD 3D format to the City.
5.6 AWPS O&M Manual
CONSULTANT shall prepare the Operations and Maintenance (O&M) Manual and Standard Operating Procedures (SOPs) Manual to reflect the changes to the normal and abnormal modes of operations, equipment and process descriptions, process control descriptions, et c. CONSULTANT shall provide one (1) hard copy and one (1) electronic copy in PDF and Microsoft Word formats to the City.
O&M and SOP Manuals will be combined into one document with the following chapters:
• MF Feed Pumps
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28 • Strainers
• MF System
• MF CIP
• RO Booster Pumps
• RO System
• RO CIP
• Decarbonation System
• Miscellaneous Chemical Feed Systems
• Blending System
5.7 NPP Odor Control System O&M Manual
CONSULTANT shall prepare the Operations and Maintenance (O&M) and Standard Operating Procedure (SOP) Manual for the new Odor Control System to reflect the changes to the normal and abnormal modes of operations, equipment and process descriptions, process c ontrol descriptions, etc. CONSULTANT shall provide one (1) hard copy and one (1) electronic copy in PDF and Microsoft Word formats to the City.
Task 5 - General Assumptions
• For the purposes of the scope and fee for Engineering Services during Construction (ESDC’s), the information included in the various subtasks are assumed based on the preliminary design drawings and specifications list.
• The level of effort for Task 5 services is as -needed, dependent on number of Requests for Clarification (RFCs) from prospective bidders, number and quality of construction related submittals from the CONTRACTOR requiring CONSULANT’s review, and City’s needs for start- up assistance.
Task 6 – Engineering Services During Solicitation and Construction of the NPP Odor Control Replacement
This task is now to be combined with Task 5.
Task 7 – Project Management
7.1 Project Controls
CONSULTANT shall provide all necessary administration, project controls, quality assurance and professional oversight of the project to ensure that the project remains on schedule, within budget, ensures continuity of information, and satisfies the requirements of the CONTRACT.
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29 CONSULTANT shall prepare and distribute a Project Management Plan to include schedule, budget, roles, contracts and procedures.
CONSULTANT shall prepare and submit monthly invoice packages to the City. The City prefers processing CONSULTANT invoices that cover one calendar month. Monthly invoice packages are to include a progress report documenting progress. The report shall include the progress by each task, the budget status (authorized amount, current billing, billed to date, previously billed, amount remaining, and percent spent), outstanding issues, potential changes, project schedule and schedule impacts. CONSULTANT shall identify and mitigate potential budget overruns. If State Revolving Fund (SRF) funding is used, progress reports shall include a summary of SRF eligible costs per month.
CONSULTANT shall prepare, maintain and update project schedule for City’s review and comments, at least on a monthly basis. CONSULTANT shall perform the following on an ongoing basis:
• Conduct team meetings within the consulting firm to review progress, coordinate evaluations and identify information needs
• Disseminate information to the design team
• Prepare design submittals
• Manage the project budget
• Manage the project schedule
• Manage sub-consultants
• Manage QA / QC team
7.2 Project Meetings
CONSULTANT shall hold a meeting at the initiation of the Project (Kick-Off Meeting), with the City Project Manager and Agency Partners to discuss overall project coordination, data collection, and project schedule. CONSULTANT shall provide meeting attendees with an agenda seven (7) calendar days in advance of the date of the meeting. CONSULTANT shall provide meeting attendees with summary minutes and electronic copies of any supplemental materia ls used during the Kick -Off Meeting no later than fourteen (14) calendar days from the date of the meeting.
CONSULTANT shall conduct design review meetings at the 30%, 60%, and 90% design points as noted under Tasks 2 and 3 Deliverables. CONSULTANT will provide an agenda three (3) calendar days in advance of the date of the meeting. CONSULTANT will compile and d istribute informal meeting minutes following Project Progress Meetings no later than seven (7) calendar days from the date of the meeting.
CONSULTANT shall conduct remote (via phone or web conference services) Project Progress Meetings with City once a month. The frequency of Project Progress Meetings can be decreased subject to City approval. CONSULTANT will provide an agenda three (3) calendar days in advance of the date of the meeting. CONSULTANT will compile and distribute informal meeting minutes following Project Progress Meetings no later than seven (7) calendar days from the date of the meeting.
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30 CONSULTANT shall attend in -person Construction Progress Meetings with City once a month.
CONSULTANT will compile and distribute informal meeting minutes following Construction Progress Meetings no later than seven (7) calendar days from the date of the meeting.
Task 7 - General Assumptions
• Monthly construction meetings will have one member from the CONSULTANT virtually or in person. All other attendees will be via conference call. • All other meetings listed in this task will have one member from the CONSULTANT virtually or in person. All other attendees will be via conference call.
V. TIME OF COMPLETION
The project is budgeted for an estimated start date in Q1 2021, with a design duration timeli ne of 50 months followed by the Construction phase Engineering Services during Construction (ESDC).
The construction funding source may be a CA SRF Loan. The SRF Loan process could potentially delay the start of the construction contract. Depending upon the funding sources, the construction of the project could be delayed or temporarily halted, affecting the engineering services during construction timetable.
END OF SCOPE OF SERVICES
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31 EXHIBIT “B”
SCHEDULE OF PERFORMANCE, AMENDMENT NO. 3
(AMENDED, REPLACES PREVIOUS)
CONSULTANT shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the project managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. CONSULTANT shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed.
Milestones Completion No.
of Weeks
From NTP
1. Kickoff Meeting
01 2. 100% design of Odor Control System (Task 2)
32 3. 60% design of Phase 1 AWPS (1.125 MGD) (Task 1)
43 4. 100% design of Phase 1 AWPS (1.125 MGD) (Task 1)
186
5. Services during Bidding of Odor Control System (Task 6)
209
6. Services during Bidding of Phase 1 AWPS (Task 5) 209
7. Services during Construction of Odor Control System
(Task 6)
407
8. Services during Construction of Phase 1 AWPS (Task 5)
407
The Parties acknowledge that this Agreement is being entered into in the context of a pandemic (known as the COVID -19 pandemic), which has the potential to cause disruptions and delays to the work beyond the Parties’ reasonable control. The Parties agree that an actual delay directly required by compliance with COVID-19 governmental orders or regulations, and not due to fault or negligence of the CONSULTANT, may be considered an excusable delay (as below) in accordance with this section. CONSULTANT may be entitled to an equitable adjustment in schedule in the event such COVID-19-related delays occur, but only to the extent reasonably required based upon the circumstances, as agreed in writing by the CITY’s Project Manager.
A COVID-19-related excusable delay will not be a default or a ground for termination for cause of the Agreement, provided that the CONSULTANT provides the CITY with prompt and detailed notice of the COVID -19-related delay as soon as is reasonably feasible under the circumstances and uses Docusign Envelope ID: 95F7AAB9-B304-4056-8493-45AA9A046B20 Item 5
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Contract No. C21178333
32 reasonable efforts to overcome the effects of such delay as promptly as reasonably feasible under the circumstances. Notwithstanding the above provisions of this Section, in the event of a period of nonperformance by CONSULTANT lasting more than thirty (30) days due to a COVID-19-related delay, CITY may elect to terminate this Agreement pursuant to Section 19 (Termination) herein.
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Contract No. C21178333
33 EXHIBIT “C”
COMPENSATION, AMENDMENT NO. 3
(AMENDED, REPLACED PREVIOUS)
The CITY agrees to compensate the CONSULTANT for professional services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the hourly rate schedule attached as exhibit C -1 up to the not to exceed budget amount for each task set forth below.
CONSULTANT shall perform the tasks and categories of work as outlined and budgeted below. The CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below provided the total compensation for Basic Services, including reimbursable expenses, and the total compensation for Additional Services do not exceed the amounts set forth in Section 4 of this Agreement.
BUDGET SCHEDULE NOT TO
EXCEED
AMOUNT
Task 1 – (Detailed Design of 1.125 MGD AWPS and Storage Tank) $1,748,290 Task 2 – (Detailed Design of Odor Control System for the New $116,490 Pumping Plant)
Task 3 – (Detailed Design Expansion for 2.25 MGD Production $0 and Storage)*
Task 4 – (Permitting for 1.125 MGD AWPS) $294,229
Task 5 – (Engineering Services during Solicitation and Construction of the 1.125 MGD AWPS)
$1,353,201
Task 6 – (Engineering Services during Solicitation and Construction of the NPP Odor Control Replacement) (now combined with Task 5) $0
Task 7 – (Project Management) $256,980
Total Basic Services $3,769,190
Additional Services (Not to Exceed) $376,919
Maximum Total Compensation $4,146,109
* As of Amendment 3, Task 3 is on hold. Accordingly, no funds are allocated for this task. See note in Exhibit A.
REIMBURSABLE EXPENSES
The administrative, overhead, secretarial time or secretarial overtime, word processing, photocopying, in -house printing, insurance and other ordinary business expenses are included within the scope of payment for services and are not reimbursable expenses. CITY shall reimburse CONSULTANT for the following reimbursable expenses at cost. Expenses for which CONSULTANT shall be reimbursed are:
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34 A. Travel outside the San Francisco Bay area, including transportation and meals, will be reimbursed at actual cost subject to the City of Palo Alto’s policy for reimbursement of travel and meal expenses for City of Palo Alto employees.
B. Long distance telephone service charges, cellular phone service charges, facsimile transmission and postage charges are reimbursable at actual cost.
All requests for payment of expenses shall be accompanied by appropriate backup information. Any expense anticipated to be more than $1,000 shall be approved in advance by the CITY’s project manager.
ADDITIONAL SERVICES
The CONSULTANT shall provide additional services only by advanced, written authorization from the CITY. The CONSULTANT, at the CITY’s project manager’s request, shall submit a detailed written proposal including a description of the scope of services, schedule, level of effort, and CONSULTANT’s proposed maximum compensation, including reimbursable expense, for such services based on the rates set forth in Exhibit C-1.
The additional services scope, schedule and maximum compensation shall be negotiated and agreed to in writing by the CITY’s project manager and CONSULTANT prior to commencement of the services. Payment for additional services is subject to all requirements and restrictions in this Agreement
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35 EXHIBIT “C-2”
SCHEDULE OF RATES, AMENDMENT NO. 3
(ADDED)
Black & Veatch 2026 Bill Rates applicable from January through December 2026:
Classification 2026 Billing Rate
Project Coordinator $155.00
Black & Veatch 2027 Bill Rates applicable from January through December 2027:
Classification 2027 Billing Rate
Project Coordinator $160.00
Black & Veatch 2028 Bill Rates applicable from January through December 2028:
Black & Veatch Classification 2028 Billing
Rates
Client Director, Sr. Project Manager, Sr. Quality Manager (Grade 9) $364.00 Project Manager, Sr. Engineer (Grade 8) $344.00
Project Manager, Sr. Engineer (Grade 7) $322.00
Engineer/Scientist (Grade 6) $298.00
Engineer/Scientist (Grade 5), BIM Manager (Tech 8) $269.00 Engineer/Scientist (Grade 4), Sr. BIM (Tech 7) $255.00
Engineer/Scientist (Grade 3), BIM Lead (Tech 6) $228.00 Engineer/Scientist (Grade 2), BIM (Tech 5) $190.00
Engineer/Scientist (Grade 1), BIM (Tech 4) $177.00
Project Coordinator $165.00
BIM/CAD (Tech 3) $156.00
CAD (Tech 2), Administrative Assistant $144.00
CAD (Tech 1), Engineering Intern $135.00
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City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: IT Department
Meeting Date: April 13, 2026
Report #:2511-5459
TITLE
Authorize the City Manager to Execute Amendment No. 1 to Eight Professional Services Contracts for SAP On-Call Services: Contract C26193272A with 360S2G, C26193272B with Sage Group Technologies Inc, C26193272C with Avertra Corp, C26193272D with Amick Brown LLC, C26193272E with 2iSolutions Inc, C26193272F with the Peloton Group, C26193272G with Phoenix Business Inc, C26193272H with EPI-USE America, to Increase the Not-to-Exceed Amount by $2,000,000 and Extend the Term for One Year; CEQA Status – Not a Project
RECOMMENDATION
Staff recommend that the City Council authorize the City Manager, or designee, to execute Amendment No. 1 to on-call professional services contracts with each of the eight vendors listed above for SAP on-call services, in an amount not-to-exceed $2,000,000. This amendment results in a revised total contract not-to-exceed amount of $4,000,000.
BACKGROUND
On June 17, 2025, the City Council approved eight on-call SAP professional services contracts for a one-year term from July 1, 2025, through June 30, 2026, with four optional one-year extensions1. Year 1 is nearing completion, and the City continues to require SAP on-call support.
Table 1 below provides a sampling of the projects completed under the current contract. Staff is now requesting approval for Year 2, from July 1, 2026, through June 30, 2027. 1 June 17, 2025 City Council Agenda Item No. 12:
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Table #1: Fiscal Year 2026 - SAP On-Call Projects
AMI - UTL $223,000
ERP Enhancements & Production Support $1,587,205
$1,810,205
Example Projects:
Finance: Multiple Year-end process automations and streamlining OMB: New Position Interface, process automations for manual entries HR: New Timesheet Fiori App, CalPERS interface
Purchasing: New Dashboards, Warehouse and Inventory Management process streamlining Utilities: KPI Dashboards
In early 2025, the Information Technology Department (ITD) issued a Request for Proposals (RFP) to establish a pool of qualified vendors capable of providing SAP on-call services from July 1, 2025, through June 30, 2030, as described in the City Council 2025 staff report1, reflecting vendor specialization across the scope of work.
City continues to upgrade and expand its SAP platform including Fiori applications, business intelligence dashboards, and utility-specific solutions. Staff has reviewed the ability to transition this work in-house, however, varied specialized support is required for system configuration, data integration, troubleshooting, and project delivery. Therefore, the volume of positions needed to solicit the breadth of skills is cost prohibitive. The on-call structure allows ITD and other departments to access skilled SAP resources on a limited-term, as-needed basis, without adding permanent staff, while maintaining flexibility to respond to changing operational and project priorities.
The total combined spending across all eight contracts shall not exceed $2,000,000 per year. No vendor is guaranteed a minimum amount of work. Services will be issued through task orders with defined scope, schedule, and price and awarded based on skillset, availability, and price.
ANALYSIS
These on-call contracts are planned to support multiple complex, multi-year SAP initiatives underway or scheduled to begin in FY 2027. Estimated SAP consulting needs for FY27 include:
$1.12 million for ongoing production support (Payroll/HR, CRM, Utilities, Finance, Budget), driven by staff vacancies and the need to maintain operational continuity. $1.05 million for in-progress and planned enhancements, including Fiori upgrades, year- end closing automation, SAP integrations, and enhanced HR and utility reporting. Several tentative pipeline projects may require SAP professional services support, such as: SAP S/4HANA migration (Administrative Services, HR, Utilities); Fiber billing integration; SEW Portal upgrade project (Utilities); Telecom OSS/BSS project (Utilities); Item 6
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Bill redesign project (Utilities); OMS upgrade project (Utilities). Special projects will be charged to the appropriate funding source such as enterprise funds.
Overall, under these on-call contracts, consultants may provide various services to support the City’s enterprise resource planning (ERP) system.
Scope of services may include: upgrading and configuring the City’s SAP software; improve/streamline user interfaces (e.g., Fiori applications); supporting payroll, timekeeping, benefits, and HR processes; develop dashboards and reports for management, regulatory, and operational needs; troubleshooting technical issues and availability of critical systems; and system integration with other platforms.
Services under these on-call contracts are assigned via task orders:
Contractors will be selected based on availability, relevant SAP expertise, and alignment with project requirements.
Staff will evaluate each task order’s scope, contractor qualifications, and billing rates to ensure appropriateness and cost-effectiveness.
Department directors or their designees will approve all task orders, including contractor selection and budget adherence.
City Manager or designee will approve any task order over $100,000. Project managers will oversee deliverables and budgets and will approve invoices only after confirming that billed hours match work performed and that deliverables meet City standards.
Before issuing a task order, staff will assess whether the work can be performed internally or requires specialized consultant support. Task orders will include documentation and knowledge transfer requirements to ensure the City retains institutional knowledge.
These on-call contracts use the City’s standard professional services template, which allows the City to terminate for convenience with written notice; Terminate due to non-appropriation of funds; temporarily suspend work by written notice; and elect not to issue additional task orders
FISCAL/RESOURCE IMPACT
Funding for these on-call contracts in Fiscal Year 2027 are within proposed budgeted levels adopted by the City Council; no additional funding is requested. The not-to-exceed amount is higher than the budgeted amount to allow for other departments to be able to utilize these on- call contracts with their contract services or capital budgets.
Funding for subsequent years of the contract will be subject to approval through the annual budget development process. ITD is funded by the Technology Fund, an internal service fund.
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Approximately 49% of the department is General Fund funded with the remaining 51% funded by enterprise and special revenue funds.
STAKEHOLDER ENGAGEMENT
ITD collaborated with other departments to identify SAP needs, prioritize projects, and confirm that the proposed on-call contracts and Year 2 extension will support key operational, regulatory, and modernization objectives.
ENVIRONMENTAL REVIEW
The approval of this contract is exempt from review under the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15061(c)(3) because it can be seen that there is no possibility that the activity in question may have a significant effect on the environment.
ATTACHMENTS
Attachment A: SAP On-Call Project Support Services Contracts:
360S2G SAP On-Call Contract No. C26193272A3
Sage Group Technologies SAP On-Call Contract No. C26193272B4 Avertra SAP On-Call Contract No. C26193272C5
Amick Brown SAP On-Call Contract No. C26193272D6
2iSolutions SAP On-Call Contract No. C26193272E7
Peloton Group SAP On-Call Contract No. C26193272F8
Phoenix Business SAP On-Call Contract No. C26193272G9 EPI-USE America SAP On-Call Contract No. C26193272H10 APPROVED BY:
Darren Numoto, Chief Information Officer; Lisa Bolger, Assistant Director Information Technology/CTO
3 https://www.paloalto.gov/files/assets/public/v/1/it-department/cmr-attachments/sap-on- call/2026/c26193272a.pdf
4 https://www.paloalto.gov/files/assets/public/v/1/it-department/cmr-attachments/sap-on- call/2026/c26193272b.pdf
5 https://www.paloalto.gov/files/assets/public/v/1/it-department/cmr-attachments/sap-on- call/2026/c26193272c.pdf
6 https://www.paloalto.gov/files/assets/public/v/1/it-department/cmr-attachments/sap-on- call/2026/c26193272d.pdf
7 https://www.paloalto.gov/files/assets/public/v/1/it-department/cmr-attachments/sap-on- call/2026/c26193272e.pdf
8 https://www.paloalto.gov/files/assets/public/v/1/it-department/cmr-attachments/sap-on- call/2026/c26193272f.pdf
9 https://www.paloalto.gov/files/assets/public/v/1/it-department/cmr-attachments/sap-on- call/2026/c26193272g.pdf
10 https://www.paloalto.gov/files/assets/public/v/1/it-department/cmr-attachments/sap-on- call/2026/c26193272h.pdf
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City Council
Staff Report
Report Type: CONSENT CALENDAR
Lead Department: City Clerk
Meeting Date: April 13, 2026
Report #:2603-6188
TITLE
Appointment of 2026 Emergency Standby Council
RECOMMENDATION
City Council approve the selection of the following former Councilmember to serve as a member of the 2026 Emergency Standby Council:
Hillary Freeman
EXECUTIVE SUMMARY
At the March 9, 2026 meeting, the City Council approved a slate of seven former Councilmembers, including Tom DuBois. Subsequent to Council approval, Mr. DuBois notified the City that he is no longer a resident of the City of Palo Alto and is therefore no longer eligible to serve on the Emergency Standby Council per the residency requirement.
Mayor Veenker has identified Hillary Freeman, a former Councilmember, who has confirmed her interest, availability, and eligibility to serve, including meeting the residency requirement and will be required to file any conflicts of interest. This approval is for her appointment to fill the vacancy to complete the seven-member emergency standby council:
Alison Cormack
Peter Drekmeier
Eric Filseth
Hillary Freeman*
Karen Holman
Liz Kniss
Greg Scharff
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BACKGROUND
The Charter of the City of Palo Alto provides that, "the Council may, by Ordinance or Resolution, provide for the preservation and continuation of government in the event of disaster which renders unavailable a majority of the Council."
On August 7, 2006, the City Council adopted amendments to Section 2.12.090 of the Palo Alto Municipal Code regarding the selection procedure for the City's Emergency Standby Council.
The adopted policy states that the Council shall consider the following criteria for appointments to the Emergency Standby Council: residency in the City of Palo Alto, availability, interest in serving, and a lack of conflicts of interest.
Seven members serve on the Emergency Standby Council. Members of the Standby Council have the authority delegated to them under Chapter 2.12 of the Palo Alto Municipal Code and continue to serve until the Council appoints or reappoints members at the beginning of each year.
FISCAL/RESOURCE IMPACT
There is no fiscal impact associated with this action.
ENVIRONMENTAL REVIEW
This is not a project.
ATTACHMENTS
None.
APPROVED BY:
Mahealani Ah Yun, City Clerk
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CITY COUNCIL
Staff Report
From: City Manager
Report Type: ACTION ITEMS
Lead Department: Planning and Development Services
Meeting Date: April 13, 2026
Report #: 2603-6071
TITLE
PUBLIC HEARING / QUASI-JUDICIAL. 3606 El Camino Real [24PLN-00162 & 25PLN-00243]:
Request for Approval of Applications for Major Architectural Review and Vesting Tentative Map to Merge Seven Existing Parcels to Create a 113,907-Square-Foot Parcel and to Construct a Seven-Story, Multi-Family Residential Housing Development Project with 321 Units, Thirteen Percent of Which Would be Provided at a Rate Affordable to Low Income. The Project is Proposed in Accordance with Builder’s Remedy (California Government Code Section 65589.5(d)(5)). A Senate Bill 330 Pre-Application was Filed on February 15, 2024. CEQA Status:
Exempt Pursuant to Assembly Bill 130 (Public Resources Code Section 21080.66).
RECOMMENDATION
Staff recommends that City Council:
1. Consider the project exempt from California Environmental Quality Act (CEQA) in accordance with Assembly Bill (AB) 130 (Public Resources Code Section 21080.66); and
2. Approve the Major Architectural Review and Vesting Tentative Map applications based on findings and subject to conditions of approval in the Draft Record of Land Use Action (RLUA) in Attachment B.
EXECUTIVE SUMMARY
The proposed residential project includes 321 rental units, thirteen percent of which would be provided at a rate affordable to low-income households or below, with two levels of above ground parking.1 The project includes demolition of 38 residential units as well as approximately 12,572 square feet of commercial floor area across seven existing parcels located at 3508, 3516, 3606, and 3626-3632 El Camino Real, and unaddressed parcel on Matadero Avenue, as well as 524-528 and 530 Kendall Avenue. These parcels are proposed to 1 Inclusionary percentage is based on the pre-density bonus count of 284 units.
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be merged under a vesting tentative map to create a single parcel for the proposed development.
The applicant filed a compliant pre-application in accordance with Senate Bill (SB) 330 on February 15, 2024 (24PLN-00047). Therefore, the project analysis is based on the applicable standards at the time the compliant SB 330 pre-application was submitted. In addition, the project is considered a “Builder’s Remedy project” as defined in the recently adopted AB 1893.
Accordingly, the project may not be denied on the basis of inconsistency with the Zoning Ordinance or Comprehensive Plan land use designation. The project is further afforded numerous protections as detailed below.
On September 22, 2025, the applicant requested that the project be considered exempt under AB 130 [Public Resources Code section 21080.66]. AB 130 exempts infill housing projects meeting certain criteria from CEQA and sets strict timelines for City review and decision. The City has determined that the project is exempt from CEQA in accordance with AB 130 and is therefore subject to strict timeframes for City action. Pursuant to these timelines, in addition to a 60-day extension agreed to by the applicant at the City’s request, a decision is required on both of these applications by April 26, 2026.
BACKGROUND
Both the Architectural Review Board (ARB) and the Planning and Transportation Commission (PTC) have held a public hearing for the project, and the current plans incorporate some of the feedback from their reviews, as described herein.
Planning and Transportation Commission
On February 11, 2026, the PTC considered the Vesting Tentative Map and recommended denial (3-2-1), with Chair Akin and Commissioner Hechtman dissenting, and Commissioner Peterson abstaining. The Subdivision Map Act sets forth a series of reverse findings and requires denial if any one finding can be made in the affirmative. The recommendation for denial was based on the conclusion that Finding #6, which states: “..the design of the subdivision or type of improvements is likely to cause serious public health problems” could be made in the affirmative and therefore recommended denial. The PTC expressed that insufficient information had been provided to show that the project would not cause a public safety concerns for bicyclists and pedestrians along safe routes to school.
The PTC also recommended that City Council consider the following in its review:
Project and cumulative traffic safety analysis;
Providing sidewalk easements;
Relocating ingress/egress to improve pedestrian and bicycle safety and reduce congestion near El Camino Real intersections; and
Incorporating portions of the site for a bike path.
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Specifically, the PTC was concerned that a traffic analysis had not yet been conducted for the site and that cumulative impacts from proposed projects within the vicinity, particularly a proposed project at 3400 El Camino Real, across Matadero Avenue, had not been evaluated. The PTC encouraged relocating the vehicular access to the site from side streets to avoid congestion on Matadero and Kendall Avenue, particularly on Matadero Avenue as a safe-routes to school route. Multi-modal access, particularly in response to feedback from public comment and the PTC is discussed further below in the analysis.
Architectural Review Board
On December 4, 2025, the ARB held an early hearing to provide feedback on the proposed project design as summarized with the following key comments:
Building Massing/Façade Articulation: Board members encouraged additional articulation, step-backs, and architectural detailing to reduce perceived bulk and enhance visual interest.
Height Transitions: Board members encouraged stepping down the building, particularly at the rear, to better transition to adjacent lower-scale development and reduce impacts on neighboring properties.
Open Spaces and Amenity Design: Board members encouraged improvements in usability and overall quality.
The applicant addressed most ARB comments and submitted a visual design updates document outlining how the design responds to the feedback (Attachment F).
Project Description
The proposed project includes 321 residential rental units, thirteen percent of which would be provided at a rate affordable to low-income households or below. This percentage is based on the total number of units allowed prior to the application of state density bonus (284 units), resulting in a total of 37 new affordable units. The building would include two levels of above- grade parking, ground floor residential amenities, and a rooftop terrace facing El Camino Real.
The project includes demolition of the existing uses, including 38 residential rental units, none of which are currently deed restricted, and approximately 12,572 square feet of commercial floor area across seven existing parcels located at 3508, 3516, 3626-3632 El Camino Real, and 524, 528, 530 Kendall Avenue. These seven parcels would be merged under the tentative map application to create a single 113,907-Square-Foot resulting parcel for the proposed development (25PLN-00243). Attachment A includes a location map. Attachment F includes a summary from the applicant asserting their legal rights and Attachment G includes the project plans.
The applicant submitted a SB 330 pre-application on February 15, 2024 (24PLN-00047).
Therefore, the project analysis is based on the applicable standards at the time the compliant SB 330 pre-application was submitted. The project is also being proposed in accordance with Item 8
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California Government Code Section 65589.5(d)(5) (also known as Builder’s Remedy) and qualifies for additional protections as a “Builder’s Remedy 2.0 project,” under AB 1893. The applicant’s project description is provided in Attachment F and includes a list of waivers requested in accordance with State Density Bonus Law. As detailed further in this report, if the project is designed to comply with all relevant objective standards, after application of density bonus incentives, concessions, and waivers, the City cannot impose conditions that would preclude construction of the project as proposed.
Requested Entitlements, Findings, and Purview
The following discretionary applications are being requested and subject to Council purview:
Architectural Review – Major (AR): The process for evaluating this type of application is set forth in Palo Alto Municipal Code (PAMC) Section 18.77.070. AR applications are reviewed by the ARB and recommendations are forwarded to the Planning and Development Services Director for action within five business days of the Board’s recommendation. Action by the Director is appealable to the City Council if filed within 14 days of the decision. The Director may instead forward a project directly to City Council for final action in accordance with PAMC Section 18.40.180. AR projects are evaluated against specific findings. All findings must be made in the affirmative to approve the project. Failure to make any one finding requires project redesign or denial.
The findings to approve an AR application are provided in Attachment B. Vesting Tentative Map: The process for evaluating this type of application is set forth in Title 21 of the PAMC and California Government Code 66474. The process for approval of a Vesting Tentative Map for a condominium subdivision is outlined in PAMC Sections
21.12.010 and 21.13.020. Vesting Tentative Maps require PTC review. The PTC reviews whether the amended subdivision is consistent with the Subdivision Map Act (in particular, Government Code 66474, Title 21 of the PAMC, the Palo Alto Comprehensive Plan, and other applicable provisions of the PAMC and State law. The PTC’s recommendation is forwarded to the City Council for final approval. Findings for Council to approve the Vesting Tentative Map are provided in Attachment B.
Purview of the formal application is limited by the following State law in the following ways:
Housing Accountability Act (Government Code 65589.5): The project constitutes a “housing development project,” as well as “housing for very low, low-, or moderate income households” under the Housing Accountability Act. The Housing Accountability Act Section 65589.5(d) states that a city cannot deny such a project or impose conditions of approval that would render it infeasible unless it makes specified findings.
Among those findings are: that the project would have a specific, adverse impact upon the public health or safety that cannot be mitigated. “Specific, adverse impact” means “a significant, quantifiable, direct, and unavoidable impact, based on objective, Item 8
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identified, written public health or safety standards, policies, or conditions as they existed” at the time of the preliminary application.
Because the project is a “Builder’s Remedy 2.0 project,” under AB 1893, the City is further limited to only enforcing those objective standards that exist in a zone district or land use designation that allows the density requested. If there are no such zoning districts or general plan designations in the City, then the applicant may identify any City standards that facilitate the project and only those standards shall apply. If the project meets these identified standards, the City cannot impose conditions of approval that preclude the project from being constructed as proposed by the applicant. Because the project is a “Builder’s Remedy 2.0 project,” under AB 1893, the “base density” for purposes of State Density Bonus Law shall be the maximum density permitted for Builder’s Remedy projects (e.g. three times the density permitted in the zoning code or general plan). The project applicant is also able to utilize incentives, concessions, and waivers under State Density Bonus Law when demonstrating compliance with the enforceable standards.
ANALYSIS
Staff evaluated the project in accordance with the Comprehensive Plan, Zoning Ordinance, and other applicable goals and policies of the City and found the project consistent or otherwise deviates in a manner permissible under State law.
Consistency with the Comprehensive Plan, Area Plans, and Guidelines The project site includes seven parcels with varying Comprehensive Plan land use designations, including Service Commercial, Neighborhood Commercial, and Multiple-Family Residential designations as reflected in Attachment A. Consistent with the Comprehensive Plan’s encouragement of housing near transit centers, higher density multi-family housing may be allowed in specific locations in the Service Commercial and Neighborhood Commercial land use designations. The project is located along a high-quality transit corridor and the portions of the project site that are within these land use designations are identified as Housing Inventory Sites under the adopted Housing Element. Therefore, the proposed use multi-family residential use is consistent with these Comprehensive Plan land use designations.
Other portions of the project site are designated multiple-family, where the permitted number of housing units varies by area, depending on existing land use, proximity to major streets and public transit, distance to shopping and environmental problems. Net densities range from 8 to 90 persons per acre (8 to 40 units). Density should be on the lower end of the scale next to single-family residential areas. However, densities higher than what is permitted may be allowed where measurable community benefits will be derived, services and facilities are available, and the net effect will be consistent with the Comprehensive Plan.
While the density on the site exceeds the stated maximum of 40 units per acre set forth under the land use designation, the proposed density is allowed pursuant to California Government Code section 65589.5(h)(11)(C) as detailed further in Attachment D. Under these provisions the Item 8
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base density allowed for the site as a whole is 108 dwelling units per acre (du/ac), which is approximately 284 units for this site, plus a 24.5% bonus (70 units) based on the number and income level of the below market rate units provided, resulting in a total of 335 units allowed (density of approximately 136 du/ac). The project is providing a total of 321 units, which is within the allowed density in accordance with the Builder’s Remedy provisions set forth in AB 1893.
Housing Element Consistency
Four of the seven parcels on which the proposed project would be located are identified as housing inventory sites as detailed in the following table:
Address Capacity Income Levels
3508 El Camino Real 7 Units 7 Units (Above Moderate Income) 3516 El Camino Real 7 Units 7 Units (Above Moderate Income) 3606 El Camino Real 15 Units 6 Units (Very Low Income); 6 Units (Low Income); 3 Units (Above Moderate Income)
3630 El Camino Real 8 Units 8 Units (Moderate Income)
Total Capacity 37 Units 6 Units (Very Low Income); 6 Units (Low Income); 8 Units (Moderate Income); 17 Units (Above Moderate Income)
The project exceeds the estimated capacity redeveloping the site, with a total of 321 units. The project plans currently reflect that a total of a total of thirteen percent of the units (37 units) would be provided at a rate affordable to low income. The project would result in 283 net new residential units that contribute to the housing inventory.
El Camino Real Design Guidelines Consistency
The project is also subject to the El Camino Design Guidelines and South El Camino Design Guidelines to the extent that these guidelines include objective standards. The design guidelines are intended to direct the project design process toward solutions that, given site conditions and the requirements of the development program, best meet City goals and community values and expectations. Notable recommendations include landscaping buffers, screening of mechanical equipment and parking areas, pedestrian oriented designs in the CN district, minimizing the number of driveways, limiting building colors to no more than three primary colors, and defining corner elements. As proposed, the project is generally consistent with these guidelines, although only objective standards may be applied to the project. Where the guidelines encourage specific requirements such as colors and defining corner elements, the project complies with the related objective standards set forth under PAMC Chapter 18.24.
Although the project does not include a ground floor commercial use and, accordingly, does not provide ground floor glazing/transparency, ground floor commercial uses are not required for Housing Inventory Sites as noted in PAMC Section 18.14.020(b)(i).
Zoning Compliance
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these lots, including portions zoned CN, CS, RM-30, and RM-40. However, the site is located within the El Camino Real Focus Area. The El Camino Real Focus Area modifies and replaces some of the development standards provided in base zone districts and applicable combining district regulations for housing development projects. In some instances, the El Camino Real Focus Area standards refer to the governing base district regulations. Therefore, Attachment C includes a summary of the project’s consistency with the El Camino Real Focus Area standards as it would apply to each zone district on the site. Additionally, Attachment D includes a summary of the project’s consistency with the objective design standards set forth in PAMC Chapter 18.24.
Because the project is a Builder’s Remedy project, inconsistencies with the objective standards in Attachments D and E do not constitute a basis for denial. These inconsistencies are provided for informational purposes only.
In addition, the applicant may request a waiver under State Density Bonus Law from any development standard that would physically preclude development at the proposed density. If the project is designed to comply with all objective standards that would apply to a site that allows the density requested, after application of density bonus incentives, concessions, and waivers, the City cannot impose conditions that would preclude construction of the project as proposed.
Multi-Modal Access
Valley Transportation Authority (VTA) bus line 22 operates along El Camino Real, with a bus stop located near the far northern corner of the project site. The project is located approximately 1.2 miles from the California Avenue Caltrain Station and fronts El Camino Real.
California Department of Transportation recently installed Class III and Class IV bicycle facilities along El Camino Real adjacent to the project frontage, further enhancing multimodal access for cyclists.
Vehicular access to the project site is provided from Kendall Avenue and Matadero Avenue.
Although some members of the public and the PTC encouraged modifications to the plans to provide access along El Camino Real, minimizing congestion on side streets, the location of driveway access points is consistent with both objective standards set forth in PAMC Section
18.24.030 as well as best practices for roadway engineering design. El Camino Real is a state freeway under Caltrans jurisdiction and is designed to carry high volumes of traffic at higher speeds over longer distances. Introducing or expanding curb cuts directly along this corridor creates additional turning conflicts, reduces traffic flow efficiency, and increases safety risks for cyclists and motorists, especially given the newly installed bicycle lanes along the project’s El Camino Real frontage. By contrast, Kendall Avenue and Matadero Avenue are collector streets that are intended to gather traffic from local areas and distribute it to arterial roadways.
Locating driveway access along these collector streets helps maintain the operational efficiency of El Camino Real while reducing potential conflict points along the arterial corridor.
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Members of the public also expressed concern with respect to bicycle and pedestrian safety associated with the location of the garage entrances, particularly due to concern that the garage entrance on Matadero Avenue conflicts with the Safe Routes to School Route for Barron Park Elementary School. However, the project includes widening of the right-of-way along Matadero Avenue and Kendall Avenue to create a new sidewalk where no sidewalks currently exist, improving pedestrian safety on both of these collector streets, though it may be noted that this safety enhancement is somewhat out of character for the Barron Park neighborhood, which generally does not include sidewalks. Additionally, although this project would result in more cars entering and exiting the site on Matadero Avenue (in comparison to existing conditions) the overall risk of conflict is less with the proposed design than it would be for a design with curb cut(s) along El Camino Real, due to the lower volume of cars and lower speeds on Matadero Avenue.
Because the project is exempt pursuant to AB 130, the project is not subject to analysis in conformance with CEQA. Nevertheless, staff requested a Local Transportation Analysis in conformance with Council’s adopted transportation policy3, particularly to assess site specific circulation as a result of the project. Although the applicant expressed that this report was being prepared, it was not possible to complete the report within the strict timelines required by AB 130 and the City cannot delay the decision on the project because one has not yet been provided. Therefore, a condition of approval has been added to require the preparation of this report and that recommended measures identified in the report to address safety be implemented and reflected in the plans submitted for building permit.
Parking and Loading
The project includes 391 parking spaces, exceeding the 321 spaces required under the Zoning Code. Of the provided spaces, 321 would be electric vehicle (EV)–capable, including 45 tandem spaces, two accessible EV spaces, and one van-accessible EV space. Bicycle parking is provided within the parking garage near the El Camino Real frontage and includes 280 long-term bicycle spaces. An additional 12 short-term bicycle racks are located within the front setback along El Camino Real. The Zoning Code requires 321 total bicycle spaces as well as 32 short-term spaces.
Staff has strongly encouraged the applicant to consider adding more bicycle parking in conformance with the code requirements, especially given that the project has more than the required vehicular parking, some of which could be used to provide additional bicycle parking.
The project includes one required loading space for developments with more than 50 units in conformance with PAMC Chapter 18.24 objective standards. However, the loading space is not consistently shown across plan sheets. Therefore, a condition of approval has been added to ensure that this off-site loading space is provided. Some plan sheets also show an on-street loading area for both Matadero Avenue and Kendall Avenue. The loading space on Kendall Avenue is designed for refuse pickup. Given that: 1) Matadero Avenue is a Safe Routes to 3 June 15, 2020, City Council Resolution 9894 (Palo Alto Local Transportation Impact Analysis Policy):
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School Route; 2) a loading space is already provided within the parking garage adjacent to the lobby; 3) additional loading spaces are not required; and 4) the applicant does not have rights to the City’s right-of-way, a condition of approval has been added requiring that the proposed loading zone on Matadero Avenue be removed on the plans submitted for building permit.
Title 8 Consistency (Trees)
A total of 42 existing trees representing 13 species were assessed in the Preliminary Arborist Report dated November 5, 2025, by HortScience, Bartlett Consulting. Of the 42 trees documented on and off-site, a total of 31 trees is recommended to be removed due to low suitability for preservation with construction activities. A total of two on-site trees would be preserved. The project proposes 126 new trees along property lines, as street trees, and within open space areas for a total of 128 trees. Tree replacement mitigation values for the project are further detailed in the Tree Disposition Table (L-5.4) of the plan set, see Attachment G.
Title 21 Consistency (Subdivision Requirements)
Review and approval of a Vesting Tentative Map are governed by PAMC Title 21 and the State Subdivision Map Act (SMA). Except as otherwise provided in Title 21, all provisions, requirements and procedures set forth in the SMA shall be followed. The SMA provides “reverse” findings for map approval (Section 66474 of the Government Code). On February 11, 2026, the PTC recommended that Council deny the Vesting Tentative map based on Finding #6, citing potential public safety concerns for bicyclists and pedestrians along safe routes to school.
Because the City has very limited discretion to deny the vesting tentative map under the HAA, the findings in Attachment B reflect the PTCs concerns but nonetheless make the findings necessary for approval.
Staff will be submitting a supplemental report for this project to update Attachment B to incorporate updated drainage conditions of approval.
Application Consistency
As detailed in Attachment B, staff finds that this project meets the required findings for a Major Architectural Review and Vesting Tentative Map. However, the project is not consistent with several provisions of the Comprehensive Plan and Municipal Code.
Notwithstanding these inconsistencies, the City is required to approve the project pursuant to State law. Specifically, although the project deviates from local standards, such deviations are permitted under applicable State law, including the State Density Bonus Law, the Housing Accountability Act, and the Builder’s Remedy.
FISCAL/RESOURCE IMPACT
Processing of this application has limited fiscal impact as applicants are responsible for staff and consultant costs through applicable fees through the deposit-based cost recovery program. The proposed improvements are anticipated to increase the assessed value of the subject property, which will generate additional property tax for the City. Palo Alto receives approximately 9.4% Item 8
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of the additional property tax generated. This project is also subject to Development Impact Fees, currently estimated at $16,719,081.12, plus the applicable public art fee. These fees are required to either be paid at building permit issuance or, with the recordation of a lien on the property, may deferred until occupancy.
STAKEHOLDER ENGAGEMENT
The Palo Alto Municipal Code requires notice of this public hearing be published in a local paper and mailed to owners and occupants of property within 600 feet of the subject property at least ten days in advance. Notice of a public hearing for this project was published in the Daily Post on April 3, 2026, which is 10 days in advance of the meeting. Postcard mailing occurred on April 1, 2026, which is 12 days in advance of the meeting.
Public Comments
As of the writing of this report, the City has received multiple comments from interested stakeholders which are included in Attachment E. Some of the key comments raised include:
Driveway location and site access design, including potential conflicts with bicyclists and pedestrians along Matadero Avenue.
Public safety risks during catastrophic events, including earthquakes and fires. Potential impacts to safe routes to school.
The public benefit of delivering approximately 300 new rental housing units.
ENVIRONMENTAL REVIEW
The subject project was assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the City. On September 22, 2025, the applicant requested that the project be considered exempt under AB 130 [Public Resources Code section 21080.66]. AB 130 exempts many infill housing projects from CEQA and additionally sets strict timelines for City review and decision. The City evaluated the project for its eligibility under AB 130 and found that the project is eligible. The City sent letters in accordance with AB 130 inviting tribes to participate in consultation on the project in accordance with state laws. The City received two requests for consultation from Tamien Nation and the Muwekma Ohlone Tribe of the San Francisco Bay Area in accordance with tribal consultation periods provided under AB 130. The City consulted with each of these tribes and sent proposed conditions of approval in accordance with the recommendations identified by each of these tribes during the consultation process. Although the City did not receive a formal response from either tribe confirming that consultation was complete, AB 130 limits the allowed timelines for consultation and, accordingly, Tribal consultation was considered complete on January 26, 2026. The proposed conditions of approval, as presented to the tribes, are incorporated in Attachment B.
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ATTACHMENTS
Attachment A: Location Map
Attachment B: Draft Record of Land Use Action
Attachment C: Zoning Consistency
Attachment D: Objective Standards Consistency Analysis
Attachment E: Public Comments
Attachment F: Applicant’s Project Description
Attachment G: Project Plans and Environmental Review
APPROVED BY:
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DRAFT ACTION NO. 2026-__
RECORD OF THE COUNCIL OF THE CITY OF PALO ALTO LAND USE ACTION FOR 3606 EL CAMINO REAL: MAJOR ARCHITECTURAL REVIEW AND VESTING TENTATIVE MAP [24PLN-00162 & 25PLN-00243]
On _________, 2026, the City Council of the City of Palo Alto (“City Council”) approved a Major Architectural Review application and Vesting Tentative Map for development of 321 residential rental units (“the project”). In approving the application, Council makes the following findings, determinations, and declarations:
SECTION 1. Background.
A. On February 15, 2024, Camino Real Development LLC & Kendall Investors, LLC filed a compliant pre-application in accordance with Senate Bill (SB) 330 and with California Government Code Section 65589.5(d)(5) (also known as Builder’s Remedy).
B. On June 10, 2024, Camino Real Development LLC & Kendall Investors filed an Architectural Review application (24PLN-00162) for construction of a 321 rental unit residential project. In addition, Camino Real Development LLC & Kendall Investors filed an application for a Vesting Tentative Map (25PLN-00243) on September 9, 2025, to merge seven existing lots to create a single resulting 113,907-square-foot parcel (2.62 acres). The project includes 284 base units and 37 density bonus units, for a total of 321 units, as well as the following density bonus waivers and concessions in accordance with State Density Bonus Law, and additional protections as a “builder’s remedy project,” under AB 1893:
Waiver 1: Build-to-lines (90% of frontage built to setbacks where a maximum 50% along El Camino Real is required)
Waiver 2: Upper Story Step Back (None proposed where a 10-foot step-back above 55 feet in height is required)
Waiver 3: Lot Coverage (83% where maximum 80% is allowed) Waiver 4: Rear setback (11 feet - 15 feet where a minimum 16 feet is required) Waiver 5: Rear and Side Daylight Plane (None provided where 10 feet at lot line then 45-degree angle is required)
Waiver 6: Housing typologies (More than two-acre lots are required to provide a minimum of three housing types)
C. The project site is comprised of seven existing lots: APN No. 137-08-088, approximately 10,838 square feet, developed with a commercial use; APN No. 137-08-016, approximately 5,199 square feet, an undeveloped parcel; APN No. 137-08-079, approximately 10,194 square feet, developed with a commercial use; APN No. 137-08-080, approximately 28,350 square feet, an undeveloped parcel; APN No. 137-08-077, approximately 38,058 square feet, developed with a multi-family residential use; APN No. 137-08-070, approximately 5,103 square feet, developed with a multi-family residential use; APN No. 137-08-081, approximately Item 8
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16,275 square feet, developed with a commercial and residential use. Adjacent uses include a mix of commercial and low-intensity, one-story and two-story buildings, as well as low density residential uses surrounded by surface parking.
D. Following staff review, the Architectural Review Board held a duly noticed public hearing to review the Major Architectural Review application at hearing on October 16, 2025, to provide feedback on the design.
E. Following staff review, the Planning and Transportation Commission reviewed the Vesting Tentative Map and recommended denial on February 11, 2026, with Council to consider the following:
Project and cumulative traffic safety analysis;
Sidewalk easements;
Relocating ingress/egress to improve pedestrian and bicycle safety and reduce congestion near El Camino Real intersections; and
Incorporating portions of the site for a bike path.
F. On ___________, 2026 the City Council held a duly noticed public hearing at which evidence was considered, and all persons were afforded an opportunity to be heard in accordance with the City Council’s policies and procedures.
G. The project site includes parcels in the City’s 2023-2031 Housing Element Site Inventory, with a projected capacity of 6 very low income units, 6 low income units, 8 moderate income units, and 17 above-moderate income units. The project will provide 37 low income units and 284 above-moderate income units. Following approval of the project, the remaining sites in the Site Inventory will be insufficient to meet the remaining Regional Housing Needs Assessment (RHNA) for moderate income units.
H. Including the proposed project, the remaining RHNA and remaining capacity at each income level will be approximately:
Lower Moderate Above Moderate
Remaining RHNA 1,957 899 21
RHNA Credits 598 182 515
Remaining Site
Inventory Capacity 1,825 614 1,902
Surplus/Deficit 466 -103 2,396
I. In accordance with Government Code Section 65863, the City shall, within 180 days, identify and make available additional adequate sites to accommodate the remaining RHNA at the moderate income level.
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SECTION 2. Environmental Review. The City, as the lead agency for the Project, has determined the project is exempt from California Environmental Quality Act (CEQA) in accordance with AB 130 [Public Resources Code section 21080.66]. Documentation to support the streamlined review is available as part of the public record on file with the Planning and Development Services Division.
Section 3. Architectural Review Findings. In order to make a recommendation of approval, the project must comply with the following Findings for Architectural Review as required in Chapter
18.76.020 of the PAMC.
1.The design is consistent with applicable provisions of the Palo Alto Comprehensive Plan, Zoning Code, coordinated area plans (including compatibility requirements), and any relevant design guides.
A summary of the project’s consistency with the Comprehensive Plan is provided in this table. Because the project is a “builder’s remedy project,” as defined in Gov. Code section 65589.5(h)(11), and in accordance with Gov. Code section 65589.5(f)(6)(A), the project is required to comply only with objective, quantifiable, written development standards, conditions, and policies that would have applied to the project had it been proposed on a site with a general plan designation and zoning classification that allow the density and unit type proposed by the applicant. Moreover, in accordance with Gov.
Code section 65589.5(f)(6)(D)(iii), a project that complies with such objective standards, conditions, and policies “shall be deemed consistent, compliant, and in conformity with an applicable plan, program, policy, ordinance, standard, requirement, redevelopment plan and implementing instruments, or other similar provision for all purposes.” Comp Plan Goals and Policies How project adheres or does not adhere to Comp Plan
The Comprehensive Plan land use designations
for the project site are Service Commercial
(CS), Neighborhood Commercial (CN), and
Multiple-Family Residential (MF) which
allow multifamily housing in specific locations.
The project site includes seven parcels with
varying Comprehensive Plan land use
designations, including Service Commercial,
Neighborhood Commercial, and Multiple-
Family Residential designations. Four of the
seven parcels on which the proposed project
would be located are identified as housing
inventory sites. The project adheres to the
Comprehensive Plan by providing housing on
these opportunity sites. The proposed multi-
family use is allowed within this land use
designation.
Housing Element
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Comp Plan Goals and Policies How project adheres or does not adhere to Comp Plan
Policy 4.3 Implement development standards,
objective design standards, and architectural
and green building standards that encourage
new high-quality rental and ownership
housing.
The project complies with the implemented
standards except where requests for waivers or
concessions in accordance with state density
bonus law is provided. The project provides the
necessary upgrades to infrastructure on the
site to provide new high-quality rental
units. The project complies with all required
green building requirements in accordance
with state law and the city’s local reach code.
Land Use and Community Design Element
Goal L-1 A compact and resilient city providing
residents and visitors with attractive
neighborhoods, work places, shopping districts,
public facilities and open spaces.
The project redevelops existing developed
parcels and provides an attractive development
that is generally consistent with the City’s
design criteria.
Policy L-1.3: Infill development in the urban
service area should be compatible with its
surroundings and the overall scale and
character of the city to ensure a compact,
efficient development pattern.
The project is an urban infill development
proposal in the urban service area of the city.
Policy L-1.4: Commit to creating an inventory
of below market rate housing for purchase and
rental.
The proposed residential project includes 321
rental units, and 13 percent of the base 284
units (excluding density bonus units) would be
provided at a rate affordable to low-income
households or below. This would add 37 low
income rental units to the City’s BMR housing
stock.
Goal L-2 An enhanced sense of “community”
with development designed to foster public
life, meet citywide needs and embrace the
principles of sustainability.
The project is designed to comply with
CALGreen Tier 2 requirements that incorporate
sustainable design, construction, and
operational requirements to reduce energy and
water operational costs and in increase indoor
air quality for building owners and occupants.
Policy L-2.2 Enhance connections between
commercial and mixed use centers and the
surrounding residential neighborhoods by
promoting walkable and bikeable connections
and a diverse range of retail and services that
caters to the daily needs of residents.
The project site is located on and adjacent to El
Camino Real, a local serving and regional
serving corridor, defined by a mix of
commercial uses and housing. Caltrans recently
installed Class III and Class IV bike lanes, which
run along the project’s frontage on El Camino
Real. Residents would be able to utilize these
connections to other surrounding areas.
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Comp Plan Goals and Policies How project adheres or does not adhere to Comp Plan
Goal L-6: Well-designed buildings that create
coherent development patterns and enhance
city streets.
The project frontage along El Camino Real
provides a sidewalk and retains the existing
four street trees. Alongside Matadero Avenue,
the project proposes two new street trees,
alongside Kendall Avenue five new street trees,
and four new trees alongside El Camino Real,
for an inviting streetscape. The project includes
high quality materials such as brick, wood, and
stucco that aid in creating a cohesive design.
Policy L-9.2 Encourage development that
creatively integrates parking into the project,
including by locating it behind buildings or
underground wherever possible, or by
providing for shared use of parking areas.
Encourage other alternatives to surface parking
lots that minimize the amount of land devoted
to parking while still maintaining safe streets,
street trees, a vibrant local economy and
sufficient parking to meet demand.
Parking would be screened behind the first
floor amenity spaces alongside El Camino Real
with the parking garage entrance located along
Matadero Avenue and Kendall Avenue. Further,
391 parking spaces would be provided on-site
exceeding the El Camino Real focus area
parking requirements.
Transportation Element
Policy T-3.7 Encourage pedestrian-friendly
design features such as sidewalks, street trees,
on-street parking, gathering spaces, gardens,
outdoor furniture, art and interesting
architectural details.
The project includes direct connections to the
sidewalk that help to activate the frontage
along El Camino Real in addition to new street
trees and plantings along Matadero Avenue,
Kendall Avenue, and El Camino Real.
Policy T-3.9 Support citywide sustainability
efforts by preserving and enhancing the tree
canopy where feasible within the public right-
of-way, consistent with the Urban Forest
Management Plan, as amended.
The project meets the tree canopy replacement
requirements through on-site plantings. The
project includes removal of 31 trees and
replaces with 129 trees, which are proposed to
be located along property lines, in the right of
way, and within open space areas.
The South El Camino Real Design Guidelines are applicable to the project, to the extent that the standards are objective, and the site is located within the Triangle Area Pedestrian Node. The project is consistent with the Guidelines, below is an analysis of the applicable guidelines:
3.1.1 Effective Sidewalk Width:
Create a 12-foot effective sidewalk width
along El Camino Real
The project proposes a 12-foot effective
sidewalk width.
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3.1.2 Sidewalk Setback Design:
The design of the sidewalk setback should
create an urban “downtown” character.
The proposed sidewalk setback includes
areas for short-term bicycle parking and
architectural wall lights.
3.1.3 Build to lines:
Buildings should be built up to the sidewalk
to reinforce the definition and importance of
the street.
The project provides 90% built to the
setback while still providing the effective 12-
foot sidewalk width.
3.1.5 Minimum Height:
Buildings should have a minimum height of
25 feet in order to provide presence along El
Camino Real.
The project is 82 feet in height to the
parapets.
3.3.1 Usable Amenities:
Landscape and hardscape features should
not just be visually appealing, but also
function as open space amenities to be used
and enjoyed.
The project includes outdoor seating areas,
dining areas, and one pool.
4.1.8 Expression of Use:
Building forms should be articulated as an
expression of the building use.
The project has been revised to add
additional definition to the two-story
residential entry area at the building’s
corner. The balconies also provide visible
private outdoor space, identifying the
residential uses.
4.2.1 Relationship of Entries to the Street:
Buildings should have entries directly
accessible and visible from El Camino Real.
The building has a lobby facing El Camino
Real. The leasing entrance facing Matadero
Avenue and secondary entrance alongside
Kendall Avenue are visible from El Camino
Real.
4.3.6 Design Consistency on All Facades:
All exposed sides of a building should be
designed with the same level of care and
integrity.
All sides of the building use the same variety
of materials and level of detail. They are also
articulated for visual interest and to reduce
massing.
4.4.1 Amenities:
Building design should offer amenities to
users and the public such as protection from
the elements and places for people to gather
or retreat.
The project provides a number of public and
private gathering areas.
4.5.1 Flat Roofs and Parapets Encouraged.
Flat roofs with parapets are strongly
encouraged.
The proposed building has a flat roof with
parapet design.
4.8.1 Mix of Materials:
Juxtaposition of contrasting materials can
create interest when carefully integrated.
This project includes stucco, cast stone,
marble, brick, glass, and metal in a
composed design.
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2.The project has a unified and coherent design, that:
a.creates an internal sense of order and desirable environment for occupants, visitors, and the general community,
b.preserves, respects and integrates existing natural features that contribute positively to the site and the historic character including historic resources of the area when relevant,
c.is consistent with the context-based design criteria of the applicable zone district,
d.provides harmonious transitions in scale, mass and character to adjacent land uses and land use designations,
e.enhances living conditions on the site (if it includes residential uses) and in adjacent residential areas.
The project is consistent with Finding #2 because:
The project is comprised of various residential amenity spaces at the first floor, third floor, and seventh floor and offers short-term bike racks for visitors and well as long-term bike lockers for residents. There is pedestrian access adjacent to El Camino Real located on Matadero Avenue and Kendall Avenue to promote walkability and connectivity. Cars enter the garage on Matadero Avenue and Kendall Avenue as required per the objective standards. The pedestrian walkways are paved with attractive materials and landscaped. The project proposes to construct a building that is generally taller than the immediately surrounding buildings.
The proposed project is consistent with the findings to provide high quality materials and finishes in a neutral color palette. The building will have residential amenity spaces on the first floor with a majority of those spaces utilizing glazing, which helps to engage the sidewalk.
While the project at 82 feet in height exceeds surrounding development, the project complies with the height limits within the El Camino Real Focus Area and deviates from the objective standards in a manner consistent with state law.
3.The design is of high aesthetic quality, using high quality, integrated materials and appropriate construction techniques, and incorporating textures, colors, and other details that are compatible with and enhance the surrounding area.
The project is consistent with Finding #3 because:
The project proposes a contemporary style that is recognizable along the El Camino corridor overall and aligns with the recent residential development to the north of the project site. The project uses materials such as stucco, cast stone, marble, brick, glass, and metal railings on the Item 8
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balconies and metal awnings. As conditioned, the stucco surfaces will be a smooth finish texture. The proposed colors are neutral and are compatible with surrounding color schemes.
The project is located within an area subject to the adopted El Camino Design Guidelines and South El Camino Real Guidelines and is consistent with objective standards set forth in these guidelines.
4.The design is functional, allowing for ease and safety of pedestrian and bicycle traffic and providing for elements that support the building’s necessary operations (e.g. convenient vehicle access to property and utilities, appropriate arrangement and amount of open space and integrated signage, if applicable, etc.).
The project is consistent with Finding #4 because:
The design of the new building includes wider sidewalks on El Camino Real, new sidewalks where none currently exist on Matadero and Kendall Avenues, and does not provide any new curb cuts along El Camino Real, which would have otherwise created additional points of conflict with the existing bicycles lanes. The entrances to the parking garage are consistent with both objective standards set forth in the City’s municipal code Ch. 18.24 as well as best practices for roadway engineering design. Introducing or expanding curb cuts directly along an arterial corridor, particularly a state freeway, creates additional turning conflicts, reduces traffic flow efficiency, and increases safety risks for cyclists and motorists, especially given the newly installed bicycle lanes along the project’s El Camino Real frontage. Additionally, there will be 280 bike lockers and, as conditioned, short-term bike rack spaces provided in accordance with California Green Building Standards Code. By providing increased bicycle infrastructure, the project will improvingexisting conditions. There are both common and private open spaces available, including private decks for a majority of rental units.
5.The landscape design complements and enhances the building design and its surroundings, is appropriate to the site’s functions, and utilizes to the extent practical, regional indigenous drought resistant plant material capable of providing desirable habitat that can be appropriately maintained.
The project is consistent with Finding #5 because:
The project will provide a variety of drought-tolerant planting, including plantings selected from a California native palette. The selected varieties of trees would provide appropriate habitat for wildlife as a part of a bigger neighborhood and community wide system. Additional landscaping is provided on the terraces of the building.
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6.The project incorporates design principles that achieve sustainability in areas related to energy efficiency, water conservation, building materials, landscaping, and site planning.
The project is consistent with Finding #6 because:
In accordance with the City’s Green Building Regulations, the project will satisfy the requirements for CALGreen Mandatory + Tier 2. This is demonstrated on the GB sheets in the plan set.
SECTION 4. Vesting Tentative Map Findings. A legislative body of a city shall deny approval of a Subdivision Map, if it makes any of the following findings (California Government Code Section 66474). The City Council cannot make these findings for the following reasons:
1.That the proposed map is not consistent with applicable general and specific plans as specified in Section 65451:
There is no adopted specific plan for this project site. The site is consistent with the Comprehensive Plan as described below.
2.That the design or improvement of the proposed subdivision is not consistent with applicable general and specific plans:
There is no adopted specific plan for this project site. The proposed Vesting Tentative Map and related improvements is consistent with the Comprehensive Plan in that it facilitates housing development on a site designated for multi-family use within the urban services area, consistent with Goal 2 of the Housing Element and Goal L1.2 of the Land Use Element. The project includes 321 Units, 37 of which would be provided at a rate affordable to low income.
The project improves the city’s jobs housing imbalance, consistent with the Transportation Element’s goals and policies. Because the project is a “builder’s remedy project,” as defined in Gov. Code section 65589.5(h)(11), and in accordance with Gov. Code section 65589.5(f)(6)(A), the project is required to comply only with objective, quantifiable, written development standards, conditions, and policies that would have applied to the project had it been proposed on a site with a general plan designation and zoning classification that allow the density and unit type proposed by the applicant. Moreover, in accordance with Gov. Code section 65589.5(f)(6)(D)(iii), a project that complies with such objective standards, conditions, and policies “shall be deemed consistent, compliant, and in conformity with an applicable plan, program, policy, ordinance, standard, requirement, redevelopment plan and implementing instruments, or other similar provision for all purposes.”
3. That the site is not physically suitable for the type of development:
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The Project site is suitable for multi-family residential development in that the majority of the parcels are identified as Housing Inventory Sites in the Housing Element. The project is also located within the City’s El Camino Real Focus Area, an area identified for high density housing within the City. The proposed parcel meets the minimum code requirements for the CN, CS, RM-30, and RM-40 zone districts with respect to lot area, width, and depth. The proposed number of apartment units created on the resulting parcel complies with the applicable densities set forth in the land use element and zoning code, consistent with the focus area standards. In addition, as noted above, the project is proposed pursuant to the “builder’s remedy” of the Housing Accountability Act (Government Code section 65589.5) and is consistent with the standards set forth therein.
4.That the site is not physically suitable for the proposed density of development:
The proposed improvements include a total of 321 multi-family residential units and results in 128 dwelling units per acre (DU/AC) across the resulting parcel. Because the site area is comprised of several lots, there are varying zoning designations across these lots, including portions zoned CN, CS, RM-30, and RM-40. In December 2023, the City Council adopted the El Camino Real Focus Area which established a local alternative to State Density Bonus Law along four properties on El Camino Real between Page Mill Road and Matadero Avenue. In accordance with the Housing Element Implementation, several additional sites were added to the El Camino Real Focus Area in July 2025, including the subject property.
While the zoning code does not set a maximum density for projects on El Camino Real, the improvements are consistent with the density, floor area, and height allowances for sites within the Focus Area. Therefore, the project is physically suitable for the parcel. In addition, the project is proposed pursuant to the “builder’s remedy” of the Housing Accountability Act (Government Code section 65589.5) and is consistent with the densities permitted therein.
5. That the design of the subdivision or the proposed improvements are likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat:
The project is located within the built environment that does not contain quality habitat for fish or other wildlife on the site or within the vicinity of the site. The nearest stream is a portion of Matadero Creek approximately 300 feet northwest from the project site. The adopted Palo Alto 2030 Comprehensive Plan includes Map N-1, which identified sensitive animal and plant species within the Palo Alto quadrangle, a large geographic area that includes the urban portions along the bay and within the foothills, based on information in the California natural Diversity Database (CNDDB). Based on this map, and the urban nature of the site, the subject property does not contain any habitat for endangered, rare, or threatened species.
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6. That the design of the subdivision or type of improvements is likely to cause serious public health problems:
The record indicates that insufficient information has been provided to fully demonstrate that the project would not create safety risks for bicyclists and pedestrians, including along safe routes to school. Specifically, a traffic analysis has not yet been conducted for the site.
Cumulative impacts from proposed projects in the vicinity, including the project at 3400 El Camino Real across Matadero Avenue, have not been evaluated.
Notwithstanding this inconsistency, the deviation is permitted under applicable State law, which limits the City’s ability to deny based on such impacts. The proposed multi-family use would not include use or storage of hazardous materials and the use is located within the urban environment adjacent to other commercial uses. The site is not located on a hazardous waste site pursuant to government code 65962.5. However, a portion of the site was previously a gasoline service station that had its underground storage tanks removed and issued a Fuel Leak Site Case Closure letter on July 23, 1997. Additional cleanup of the site for residential uses per standard requirements will be included in the conditions of approval for the proposed improvements.
7. That the design of the subdivision or the type of improvements will conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision. In this connection, the governing body may approve a map if it finds that alternate easements, for access or for use, will be provided, and that these will be substantially equivalent to ones previously acquired by the public. This subsection shall apply only to easements of record or to easements established by judgment of a court of competent jurisdiction and no authority is hereby granted to a legislative body to determine that the public at large has acquired easements for access through or use of property within the proposed subdivision.
There are no public access easements over the property currently. Therefore, the design of the subdivision will not conflict with any public easements for access through, or use of, the property. New public utility easements will be provided to existing and proposed electrical utilities as part of this subdivision map as required in accordance with City of Palo Alto Utilities standards. New public access easements will be provided to provide the 12-foot effective sidewalk width along El Camino Real, consistent with project plans and City requirements.
SECTION 5. Vesting Tentative Map Approval Granted. Vesting Tentative Map Approval is filed and processed in accordance to PAMC Section 21.13.020 and granted by the City Council under PAMC Sections 21.12 and 21.20 and the California Government Code Section 66474, subject to the conditions of approval in Section 8 of this Record of Land Use Action.
SECTION 6. Final Map. The Final Map submitted for review and approval by the City Council shall be in substantial conformance with the Vesting Tentative Map prepared by Kier+Wright Item 8
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titled “VESTING TENTATIVE MAP” consisting of eleven pages, dated and submitted February 3, 2026, except as modified to incorporate the conditions of approval in Section 8. A copy of the Vesting Tentative Map is on file in the Department of Planning and Development Services, Current Planning Division. Prior to the expiration of the Vesting Tentative Map approval, the subdivider shall cause the subdivision or any part thereof to be surveyed, and a Final Map, as specified in Chapter 21.08, to be prepared in conformance with the Vesting Tentative Map as conditionally approved, and in compliance with the provisions of the Subdivision Map Act and PAMC Title 21 and submitted to the City Engineer (PAMC Section 21.16.010[a]).
SECTION 7. Conditions of Approval Architectural Review.
Planning
1. CONFORMANCE WITH PLANS. Construction and development shall be in substantial conformance with the approved plans entitled, "3606 El Camino Real – Major Architecture Review” uploaded to the Palo Alto Online Permitting Services Citizen Portal on February 2, 2026, as modified by these conditions of approval.
2. BUILDING PERMIT. Apply for a building permit and meet any and all conditions of provided for in this letter. A copy of this cover letter and conditions of approval shall be printed on the second page of the plans submitted for building permit.
3. BELOW MARKET RATE (BMR) HOUSING. This project is proposed as a Builder’s Remedy project, as defined in AB 1893, and is providing thirteen percent of the proposed 284 base units at prices affordable to lower income households. This also represents an alternative means of compliance with the City’s inclusionary housing requirement stated in Palo Alto Municipal Code Chapter 16.65. The applicant shall execute and record a BMR regulatory agreement in a form satisfactory to the City Attorney. The project shall conform to the approved regulatory agreement, which shall be recorded prior to issuance of building permit or final map, whichever occurs first. All BMR units constructed under this condition shall be in conformance with the City’s BMR Program rules and regulations, as modified by the concession granted pursuant to State Density Bonus Law regarding unit distribution.
Failure to comply with the timing of this condition and any adopted BMR Program rules and regulations shall not waive its later enforcement.
4. RENTER PROTECTIONS. The project is subject to the renter protection requirements set forth in PAMC Section 9.68.060 for no fault evictions for rental properties with more than 10 units. This includes either rental fee waiver for the last month or relocation assistance as detailed in the municipal code. Notification requirements in accordance with the code is required. Documentation showing compliance with these code requirements must be provided to the project planner prior to issuance of a demolition/deconstruction permit.
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5. PROJECT MODIFICATIONS. All modifications to the approved project shall be submitted for review and approval prior to construction. If during the Building Permit review and construction phase, the project is modified by the applicant, it is the responsibility of the applicant to contact the Planning Division/project planner directly to obtain approval of the project modification.
6. LANDSCAPE PLAN. Plantings shall be installed in accordance with the approved plan set prior to occupancy and shall be permanently maintained and replaced as necessary.
7. STANDARD CONDITION FOR VAPOR INTRUSION. For projects which are known to be subject to risk of vapor intrusion, the applicant shall assess site conditions to determine both the nature and extent of contamination. If contamination at the site exceeds the most current environmental screening levels (ESLs) identified by the Regional Water Quality Control Board (RWQCB) for volatile organic compounds, the applicant shall prepare and submit a Site Management and Contingency Plan (SMCP) to either the Department of Toxic Substances Control (DTSC), RWQCB, or the County of Santa Clara Department of Environmental Health for approval. The SMCP shall include details regarding the pending development and propose remediation and/or mitigation to address any environmental risk identified in the site assessment. The applicant shall agree to and implement all recommendations of the reviewing regulatory agency approving the SMCP in order to reduce the exposure of future occupants to vapor intrusion. A copy of the approved SMCP shall be submitted to the Director of Planning prior to issuance of a building permit. If the reviewing agency requires that a vapor intrusion barrier system be installed, the VIMs shall be document in the building permit plan set prior to issuance of the building permit.
Post construction indoor air monitoring shall be conducted for any VIMS systems and shall comply with the specific recommendations set forth by the regulatory agency approving the SMCP.
8. STANDARD CONDITION NESTING BIRD SURVEY. Vegetation or tree removal shall be prohibited during the general avian nesting season (February 1 – August 31), if feasible. If nesting season avoidance is not feasible, the applicant shall retain a qualified biologist, as approved by the City of Palo Alto, to conduct a preconstruction nesting bird survey to determine the presence/absence, location, and activity status of any active nests on or adjacent to the project site no more than 14 days prior to scheduled vegetation clearance and/or demolition activities. If nesting birds are found to be present, a suitable buffer (typically a minimum buffer of 50 feet for passerines and a minimum buffer of 250 feet for raptors) as determined appropriate by the biologist, shall be established around such active nests and no construction shall be allowed within the buffer areas until a qualified biologist has determined that the nest is no longer active (i.e., the nestlings have fledged and are no Item 8
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longer reliant on the nest). A report documenting any data recovered during monitoring shall be prepared by a qualified biologist and submitted to the Director of Planning prior to final planning inspection.
9. CULTURAL SENSITIVITY TRAINING. Prior to issuance of any grading permit, the project applicant shall be required to submit evidence that a Cultural Awareness Training program has been provided to construction personnel. The training shall be facilitated by a qualified archaeologist in collaboration with a Native American representative registered with the Native American Heritage Commission for the City of Palo Alto and that is traditionally and culturally affiliated with the geographic area as described in Public Resources Code Section 21080.3.
10. SUB-SURFACE MONITORING. Prior to issuance of any tree removal, grading, demolition, and/or building permits or activities, the applicant shall notify the Director of Planning, of grading and construction dates and activities that require a qualified archeologist and Native American monitor to be present on the project site. The City shall then notify the tribe via e-mail correspondence 10 days prior to any grading or construction activities. If the tribe chooses not to send a monitor or does not respond within the 10 days, work shall continue without the monitor.
11. ARCHEOLOGICAL AND CULTURAL MONITORING. A qualified archaeologist and a Native American monitor, registered with the Native American Heritage Commission for the City of Palo Alto and that is traditionally and culturally affiliated with the geographic area as described in Public Resources Code Section 21080.3, shall be present during earthmoving activities including, trenching, initial or full grading, scraping or blading, lifting of foundation, boring, drilling, or major landscaping. The qualified archaeologist and Native American monitor shall have the authority to halt construction activities within 50 feet of a discovery in the event any cultural materials are encountered during ground-disturbing construction activities. The qualified archeologist and Native American monitor shall keep a daily monitoring log on days that monitoring occurs documenting construction activities that were monitored, location of the monitoring, and any cultural materials identified.
These daily monitoring logs shall be made available to the City upon request.
12. ARCHEOLOGICAL AND CULTURAL TREATMENT PLAN. In the event any significant cultural materials are encountered during construction, construction within a radius of 50 feet of the find would be halted, the Director of Planning shall be notified, and the on-site qualified archaeologist, in collaboration with the Native American Monitor, shall examine the find and make appropriate recommendations regarding the significance of the find and the appropriate treatment of the resource.
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The qualified archeologist in collaboration with a Native American monitor, registered with the Native American Heritage Commission for the City of Palo Alto and that is traditionally and culturally affiliated with the geographic area as described in Public Resources Code Section 21080.3, shall prepare and implement a treatment plan that reflects permit-level detail pertaining to depths and locations of excavation activities. The treatment plan shall contain, at a minimum:
a. Identification of the scope of work and range of subsurface effects (including location map and development plan), including requirements for preliminary field investigations.
b. Description of the environmental setting (past and present) and the historic/prehistoric background of the parcel (potential range of what might be found).
c. Monitoring schedules and individuals.
d. Development of research questions and goals to be addressed by the investigation (what is significant vs. what is redundant information). e. Detailed field strategy to record, recover, or avoid the finds and address research goals.
f. Analytical methods.
g. Report structure and outline of document contents.
h. Disposition of the artifacts.
i. Security approaches or protocols for finds.
j. Appendices: all site records, correspondence, and consultation with Native Americans, etc.
The treatment plan shall utilize data recovery methods to reduce impacts on subsurface resources. The treatment plan must be reviewed and approved by the Director of Planning, or the Director’s designee prior to implementation of the plan.
13. ARCHEOLOGICAL AND CULTURAL EVALUATION. The project applicant shall notify the Director of Planning, Native American Monitor, and Archeological Monitor, of any finds during grading or other construction activities. Any historic or prehistoric material identified in the project area during excavation activities shall be evaluated for eligibility for listing in the California Register of Historic Resources as determined by the California Office of Historic Preservation. Data recovery methods may include, but are not limited to, backhoe trenching, shovel test, hand augering, and hand-excavation. The techniques used for data recovery shall follow the protocols identified in the approved treatment plan. Data recovery shall include excavation and exposure of features, field documentation, and recordation. All documentation and recordation shall be submitted to the Northwest Information Center, and the Director of Planning.
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14. UNANTICIPATED DISCOVERY OF BURIED ARCHEOLOGICAL AND TRIBAL CULTURAL RESOURCES. If human remains are found, the State of California Health and Safety Code Section 7050.5 states that no further disturbance shall occur until the County Coroner has made a determination of origin and disposition pursuant to Public Resources Code Section 5097.98. In the event of an unanticipated discovery of human remains, the County Coroner must be notified immediately. If the human remains are determined to be of Native American origin, the Coroner will notify the Native American Heritage Commission, which will determine and notify a most likely descendant (MLD). The MLD has 48 hours from being granted site access to make recommendations for the disposition of the remains. If the MLD does not make recommendations within 48 hours, the landowner shall reinter the remains in an area of the property secure from subsequent disturbance.
15. In accordance with Mitigation measure Air 2a of the Comprehensive Plan EIR, these BMPs shall be implemented during all demolition, grading, and construction activities to reduce construction-related particulate emissions:
a. Exposed surfaces (e.g., parking areas, staging areas, soil piles, graded areas, and unpaved access roads) shall be watered two times per day or covered. b. Haul trucks transporting soil, sand, or other loose material off-site shall be covered.
c. Visible mud or dirt track-out onto adjacent public roads shall be removed using wet power vacuum street sweepers at least once per day. The use of dry power sweeping is prohibited.
d. Vehicle speeds on unpaved roads shall be limited to 15 miles per hour. e. Roadways, driveways, and sidewalks to be paved shall be completed as soon as possible. Building pads shall be laid as soon as possible after grading unless seeding or soil binders are used.
f. Idling times shall be minimized either by shutting equipment off when not in use or reducing the maximum idling time to five minutes (as required by the California airborne toxics control measure Chapter13, Section 2485 of California Code of Regulations [CCR]). Clear signage explaining this rule shall be provided for construction workers at all access points.
g. Construction equipment shall be maintained and properly tuned in accordance with the manufacturer’s specifications. Equipment shall be checked by a certified mechanic and determined to be running in proper condition prior to operation.
h. A publicly visible sign shall be posted with the telephone number and name of an individual working for the construction contractor who can be contacted regarding dust complaints. This person shall respond and take corrective action within 48 hours. The BAAQMD’s phone number shall also be visible to ensure compliance with applicable regulations.
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16. NOISE MITIGATION IN CONFORMANCE WITH COMPREHNSIVE PLAN POLICY N6.11.1 AND MITIGATION MEASURE NOISE-8 IN THE COMPREHENSIVE PLAN EIR. Noise control measures would include, but not be limited to, the following BMPs that would further decrease the project’s noise impacts during construction:
The contractor shall use “new technology” power construction equipment with state-of-the art noise shielding and muffling devices. All internal combustion engines used on the project site shall be equipped with adequate mufflers and shall be in good mechanical condition to minimize noise created by faulty or poorly maintained engines or other components.
The unnecessary idling of internal combustion engines shall be prohibited. Staging areas and stationary noise-generating equipment shall be located as far as possible from noise-sensitive receptors such as residential uses (a minimum of 200 feet)
The surrounding neighborhood shall be notified early and frequently of the construction activities.
A “noise disturbance coordinator” shall be designated to respond to any local complaints about construction noise. The disturbance coordinator would determine the cause of the noise complaints (e.g., beginning work too early, bad muffler, etc.) and institute reasonable measures warranted to correct the problem. A telephone number for the disturbance coordinator would be conspicuously posted at the construction site.
Utilize ‘quiet’ models of air compressors and other stationary noise sources where technology exists.
Equip all internal combustion engine-driven equipment with mufflers, which are in good condition and appropriate for the equipment.
Construct temporary noise barriers, where feasible, to screen stationary noise- generating equipment when located within 200 feet of adjoining sensitive land uses.
Temporary noise barrier fences would provide a 5dBA noise reduction if the noise barrier interrupts the line of- sight between the noise source and receptor and if the barrier is constructed in a manner that eliminates any cracks or gaps. If stationary noise-generating equipment must be located near receptors, adequate muffling (with enclosures where feasible and appropriate) shall be used. Any enclosure openings or venting shall face away from sensitive receptors. Ensure that generators, compressors, and pumps are housed in acoustical enclosures.
Locate cranes as far from adjoining noise-sensitive receptors as possible.
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During final grading, substitute graders for bulldozers, where feasible. Wheeled heavy equipment are quieter than track equipment and should be used where feasible.
Substitute nail guns for manual hammering, where feasible. Substitute electrically powered tools for noisier pneumatic tools, where feasible. Prior to building permit issuance the contractor shall prepare a detailed construction plan identifying the schedule for major noise-generating construction activities. The construction plan shall identify a procedure for coordination with adjacent residential land uses so that construction activities can be scheduled to minimize noise disturbance.
17. NOISE MITIGATION IN CONFORMANCE WITH COMPREHNSIVE POLICY N6.11.1 AND MITIGATION MEASURE NOISE-5a IN THE COMPREHENSIVE PLAN EIR. The project proponent shall implement a construction vibration monitoring plan to document conditions prior to, during, and after vibration generating construction activities for the adjacent residential uses. All plan tasks shall be undertaken under the direction of a licensed Professional Structural Engineer in the State of California and be in accordance with industry-accepted standard methods. The construction vibration monitoring plan shall be submitted to the City prior to issuance of a Grading or Building Permit and shall include, but not be limited to, the following measures:
The report shall include a description of measurement methods, equipment used, calibration certificates, and graphics as required to clearly identify vibration- monitoring locations.
A list of all heavy construction equipment to be used for this project and the anticipated time duration of using the equipment that is known to produce high vibration levels (clam shovel drops, vibratory rollers, hoe rams, large bulldozers, caisson drillings, loaded trucks, jackhammers, etc.) shall be submitted to the Director of Planning and Development Services or Director’s designee of the Department of Planning & Development by the contractor. This list shall be used to identify equipment and activities that could exceed the 0.3 PPV threshold at the adjacent residential uses based on the planned equipment, location, and duration of use.
Where project construction activities may be anticipated to exceed the threshold, the applicant shall provide a plan to show how levels would be reduced by phasing activities that are known to cause excessive vibration, utilizing alternative equipment, and/or reducing the time period that the equipment is being used. Where possible, use of the heavy vibration-generating construction equipment shall be prohibited within 20 feet of the adjacent residential uses. oSmaller equipment (less than 18,000 pounds) must be used near the property lines adjacent to the existing residential uses to minimize vibration levels to 0.3 in/sec PPV or less. For example, a smaller vibratory roller similar to a Caterpillar model CP433E vibratory compactor could be used when Item 8
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compacting materials within 20 feet of the adjacent residential buildings. The smaller equipment intended to implement this requirement shall be individually identified among the list of equipment required under the above condition as the subset of equipment allowed for use at the property lines.
oAvoid using vibratory rollers and clam shovel drops within 20 feet of the adjacent residential uses.
oSelect demolition methods that do not involve large impact tools such as hoe-rams within 20 feet of the eastern property line. Portable jackhammers, saws, or grinders shall be used to minimize impacts to the ground. oAvoid dropping heavy equipment and use alternative methods for breaking up existing pavement, such as a pavement grinder, instead of dropping heavy objects, within 20 feet of the adjacent residential uses. • Develop a vibration monitoring and construction contingency plan to identify structures where monitoring would be conducted, set up a vibration monitoring schedule, define structure-specific vibration limits, and address the need to conduct photo, elevation, and crack surveys to document before and after construction conditions. Construction contingencies shall be identified for when vibration levels approach the limits of 0.3 in/sec PPV at the adjacent residential buildings. • At a minimum, vibration monitoring shall be conducted during demolition and excavation activities.
• Designate a person responsible for registering and investigating claims of excessive vibration. The contact information of such person shall be clearly posted on the construction site.
Conduct a post-construction survey on structures where either monitoring has indicated high vibration levels or complaints of damage has been made. Make appropriate repairs or compensation where damage has occurred as a result of construction activities.
18. OPEN AIR LOUDSPEAKERS (AMPLIFIED MUSIC). In accordance with PAMC Section 9.12, no amplified music shall be used for producing sound in or upon any open area, to which the public has access, between the hours of 11:00pm and one hour after sunrise. In addition, all rooftop gardens/decks shall comply with the provisions of PAMC 18.42.230.
19. NOISE THRESHOLDS ON RESIDENTIAL PROPERTY. NOISE THRESHOLDS ON RESIDENTIAL PROPERTY. In accordance with PAMC Section 9.10.030, No person shall produce, suffer or allow to be produced by any machine, animal or device, or any combination of same, on residential property, a noise level more than six dB above the local ambient at any point outside of the property plane. At building permit, provide the proposed HVAC specifications. If the proposed decibel level of the HVAC exceeds the decibel level of the HVAC evaluated in the CEQA analysis, a noise analysis of the proposed equipment’s consistency with the municipal code shall be required.
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20. NOISE REPORT PRIOR TO INSPECTION. Where the acoustical analysis projected noise levels at or within 5 dB less than the Noise Ordinance limits, the applicant shall demonstrate the installed equipment complies with the anticipated noise levels and the Noise Ordinance prior to final Planning inspection approval.
21. SIGN APPROVAL NEEDED. No signs are approved at this time. All signs shall conform to the requirements of Title 16.20 of the Palo Alto Municipal Code (Sign Code) and shall be subject to approval by the Director of Planning.
22. UNDERGROUND STORAGE TANK. Prior to issuance of a building permit, the Applicant shall provide documentation, to the satisfaction of the City and applicable Cleanup Oversight Agency, demonstrating that the site is suitable for residential use with respect to potential contamination from the former underground storage tanks.
If required, additional investigation or remediation shall be completed in accordance with applicable state regulations, including the State Water Board’s Low-Threat UST Case Closure Policy. Written clearance or a determination of no further action shall be provided prior to building permit issuance.
23. TRASH ROOM. The trash room shall be used solely for the temporary storage of refuse and recycling that is disposed on a regular basis and shall be closed and locked during non- business hours.
24. UTILITY LOCATIONS. In no case shall utilities be placed in a location that requires equipment and/or bollards to encroach into a required parking space. In no case shall a pipeline or water and wastewater services/laterals/meters be placed within 10 feet of a proposed tree and/or tree designated to remain, or within 5 feet where root barrier protection is installed, unless otherwise approved by urban forestry and waste-gas-water.
25. ESTIMATED IMPACT FEE. Development Impact Fees, currently estimated in the amount of $17,698,233.70 shall be paid in accordance with PAMC Chapter 16.64. The final Development Impact Fees shall be calculated before they are due, and payment may be deferred to the date the development is approved for occupancy as set forth in PAMC Section 16.64.030 and as permitted by SB 937.
26. IMPACT FEE 90-DAY PROTEST PERIOD. California Government Code Section 66020 provides that a project applicant who desires to protest the fees, dedications, reservations, or other exactions imposed on a development project must initiate the protest at the time the development project is approved or conditionally approved or within ninety (90) days after the date that fees, dedications, reservations or exactions are imposed on the Project. Additionally, procedural requirements for protesting these development fees, dedications, reservations and exactions are set forth in Government Code Section 66020. IF Item 8
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YOU FAIL TO INITIATE A PROTEST WITHIN THE 90-DAY PERIOD OR FOLLOW THE PROTEST PROCEDURES DESCRIBED IN GOVERNMENT CODE SECTION 66020, YOU WILL BE BARRED
FROM CHALLENGING THE VALIDITY OR REASONABLENESS OF THE FEES, DEDICATIONS, RESERVATIONS, AND EXACTIONS. If these requirements constitute fees, taxes, assessments, dedications, reservations, or other exactions as specified in Government Code Sections 66020(a) or 66021, this is to provide notification that, as of the date of this notice, the 90-day period has begun in which you may protest these requirements. This matter is subject to the California Code of Civil Procedures (CCP) Section 1094.5; the time by which judicial review must be sought is governed by CCP Section 1094.6.
27. INDEMNITY. To the extent permitted by law, the Applicant shall indemnify and hold harmless the City, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside or void, any permit or approval authorized hereby for the Project, including (without limitation) reimbursing the City for its actual attorneys’ fees and costs incurred in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its own choice.
28. FINAL INSPECTION. A Planning Division Final inspection will be required to determine substantial compliance with the approved plans prior to the scheduling of a Building Division final. Any revisions during the building process must be approved by Planning. Contact your Project Planner, Steven Switzer at [email protected] to schedule this inspection.
Public Art
29. The project triggers the Public Art in Private Development ordinance, requiring that 1% of the estimated cost of construction be spent either on art on-site, or the payment of the equivalent funds to the Public Art Fund in-lieu of commissioning artwork on site. The applicant has not submitted a public art application at this time. Prior to issuance of a building permit, the applicant shall pay the required in-lieu contribution to the Public Art Fund or, prior to applying for a building permit, shall file a minor architectural review application to evaluate proposed public art, which shall be reviewed and approved by the public art commission. The Public Art Program team will need to verify the Construction Valuation with an outside consultant. Contact the Public Art Program at the time you apply for Building permit to begin this verification process. All information and application materials may be found at paloalto.gov/public art under the Policies and Documents tab. In-lieu fees may be paid at occupancy in accordance with the requirements under PAMC 16.64.030 and as permitted by SB 937.
Building Division
30. A complete construction set shall be submitted to the building department for review. A complete construction shall include, but is not limited to: architectural drawings, structural Item 8
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drawings and calculations, mechanical plans, electrical plans, plumbing plans, and Title 24 energy analysis.
31. All sheets shall be stamped and signed by the responsible designer.
32. Refer to this website below for additional building permit submittal requirements. Contact the building department for any questions.
https://www.paloalto.gov/files/assets/public/v/3/development-services/building- division/checklists/simplified/c1-new-comm-shell-checklist-07062023.pdf Transportation
33. Prior to issuance of a building permit, the applicant shall obtain a transportation analysis (TA) consistent with the City's Local Transportation Impact Analysis Policy and prepared by a consultant reasonably acceptable to the City. The applicant shall implement any mediation measures recommended in the TA that would not render the project infeasible. Potential mediation measures could include but not limited to; flex posts, bike boxes, bike sharrows, and/or speed bumps. At a minimum, the TA shall:
a. Evaluate project ingress and egress operations, including driveway functionality and queuing;
b. Analyze intersection operations and impacts at the Matadero Avenue / El Camino Real and Kendall Avenue / El Camino Real intersections, considering the existing “No Right Turn on Red” restrictions;
c. Evaluate potential impacts to the suggested school route along Matadero Avenue and Kendall Avenue with respect to multimodal access; and d. Identify and recommend improvements as necessary, subject to City approval.
34. OFF SITE IMPROVEMENTS: Off-site improvement plans shall be submitted to the Office of Transportation for review and approval. These improvements shall incorporate all recommendations identified in the transportation analysis prepared for the project. Off- site improvements include, but are not limited to, design modifications that support on site circulation and prevent queuing or other operational deficiencies within the public right of way. Any proposed modifications to the public right of way shall be evaluated to ensure they can be safely accommodated given existing lane geometry.
35. TRANSPORTATION DEMAND MANAGEMENT (TDM): The applicant shall prepare and submit a final TDM Plan consistent with the Comprehensive Plan policies for the El Camino Real corridor and that demonstrates a minimum 30 percent reduction in project generated vehicle trips. The plan shall identify parking and trip reduction measures, include trip targets and a monitoring and enforcement mechanism, and designate the responsible entity for implementation.
All approved TDM measures shall be maintained for the life of the project. Monitoring Item 8
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reports shall be submitted two years after occupancy and annually thereafter. If performance targets are not met, the applicant shall implement modifications as required by the Director. Failure to correct deficiencies may result in administrative penalties or other enforcement actions consistent with the Municipal Code.
36. BICYCLE PARKING: In accordance with California Green Building Standards Code (CALGreen), the project shall provide one on-site short term bicycle parking space per 10,000 square feet. Short term bicycle parking spaces shall be located within 200 feet of building entrances and readily visible to passers-by.
37. LOADING ZONES: No project dedicated loading space shall be located within the public right of way. The project shall maintain at minimum one, on-site loading space.
38. CONSISTENCY WITH CALTRANS SR-82 IMPROVEMENTS: All off site improvements shall be consistent with the recently completed Caltrans SR 82 (El Camino Real) improvements, including existing “No Parking” signage along El Camino Real. Any temporary alterations to bike lane enhancements shall be restored to existing conditions upon completion of the project.
39. BUS SHELTER COORDINATION: Potential impacts to the existing VTA bus shelter at the intersection of Matadero Avenue and El Camino Real shall be reviewed and approved through VTA’s development review process. The applicant shall comply with all requirements issued by the transit authority.
40. DRIVEWAY SIGHT LINES: Adequate sight distance shall be preserved at all driveways. a. Landscaping within driveway vision triangles shall be maintained at a maximum height of three (3) feet.
b. All new and existing trees shall be maintained to provide a minimum vertical clearance of seven (7) feet above grade to ensure unobstructed visibility.
41. QUEUING: Fast opening gates shall be installed and maintained to ensure that vehicle queuing does not extend into or impact the public right of way.
42. TRASH REMOVAL AND OPERATIONS: Trash bin staging and collection operations shall occur entirely on site and shall not encroach into or occur within the public right of way.
Public Works Zero Waste
43. REQUIRED DECONSTRUCTION. In conformance with PAMC 5.24, deconstruction and source separation are required for all residential and commercial projects where structures (other than a garage or ADU) are being completely removed, demolition is no longer allowed.
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Deconstruction takes longer than traditional demolition, it is important to plan ahead. For more information, visit www.cityofpaloalto.org/deconstruction.
44. SALVAGE SURVEY FOR REUSE. A Salvage Survey is required for deconstruction permit applications. The survey shall be conducted by a City approved reuse vendor. The survey submittal shall include an itemized list of materials that are salvageable for reuse from the project. The applicant shall source separate and deliver materials for reuse. Certification is required indicating that all materials identified in the survey are properly salvaged. Contact The ReUse People to schedule this FREE survey by phone (888) 588-9490 or e-mail [email protected]. More information can be found at www.TheReusePeople.org.
Please upload a completed copy to the deconstruction permit.
45. SOURCE SEPARATION FOR RECYCLING. The applicant shall source separate deconstruction materials into specific categories for recycling. Additional staging areas for source separated materials will need to be considered. All materials shall be delivered to one of the City approved materials recovery facilities listed in Green Halo, all records shall be uploaded to www.greenhalosystems.com.
For more information, refer to www. paloalto.gov/deconstruction. Trash enclosure can only be used to temporarily store refuse (garbage, recycling, and compost) and not for other storage.
46. On the plans submitted for building permit provide cut-sheets for the color-coded internal and external containers, related color-coded millwork, and its colored signage in the building plans. Trash chutes must have colored doors with colored signage that complies with PAMC 5.20.18 requirements.
47. All indoor and outdoor common spaces are required to comply with the following: As per Palo Alto Municipal Code 5.20.108 the site is required to have color-coded refuse containers, related color-coded millwork, and colored signage. The three refuse containers shall include recycle (blue container), compost (green container), and garbage (black container). Applicant shall present on the plan submitted for building permit the locations and quantity of both (any) internal and external refuse containers, it’s millwork, along with the signage. However, for the copy/ mail area must have either a recycle bin only or all three refuse receptacles (green compost, blue recycle, and black landfill container). Please refer to PAMC 5.20.108 and the Internal Container Guide. Examples of appropriate signage can be found in the Managing Zero Waste at Your Business Guide. Electronic copies of these signage can be found on the Zero Waste Palo Alto’s website, https://www.paloalto.gov/Departments/Public-Works/Zero-Waste/What-Goes- Where/Toolkit#section-2 and hard copies can be requested from the waste hauler, Greenwaste of Palo Alto, (650) 493-4894.
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Public Works Engineering
48. PUBLIC WORKS APPLICATIONS, FORMS, AND DOCUMENTS: Applicant shall be advised that most forms, applications, and informational documents related to Public Works Engineering conditions can be found at the following link:
https://www.cityofpaloalto.org/Departments/Public-Works/Engineering- Services/Forms-and-Permits
49. OVERVIEW AND GUIDELINES FOR THE REVIEW OF SUBDIVISION PROJECTS: Developer shall familiarize themselves with the guidelines described in the November 2007 revision of the document titled “Overview and Guidelines for the Review of Subdivision Projects”. Particularly Section II (items 5 through 12) and Section V (items A through C). https://www.paloalto.gov/files/assets/public/planning-amp-development-services/file- migration/current-planning/forms-and-guidelines/overview-and-guidelines-for-the- review-of-subdivision-projects.pdf
50. PARCEL MAP/FINAL MAP: Approval of this application is subject to, and contingent upon the approval of a tentative map and recordation of a Final Map, as detailed in Section 8.
51. STREETWORK PERMIT: The applicant shall obtain a Streetwork Permit from the Department of Public Works for all public improvements.
52. SPECIAL STREET LIGHT: This project is located within an area designated to have special streetlights as shown in the Special Street Light Style Placement Guide. Any new or replaced streetlights shall be installed to the standards adopted by the Public Works Department and Utility Department.
https://www.paloalto.gov/files/assets/public/v/1/planning-amp-development- services/current-planning/pw-style-placement-guide-2020.pdf
53. UPGRADE OF EXISTING PUBLIC IMPROVEMENTS: As part of the plan review for improvements within the public right-of-way, any existing improvements to be re-used by the project, which are not to current City standards and are not specifically in these project conditions (such as streetlights, utility covers and lids, etc.), shall be upgraded to current City standards as required by the Director of Public Works and the Director of Utilities.
54. MODIFICATIONS TO EXISTING PUBLIC UTILITIES: The Developer is responsible for any changes or modifications to existing utilities, streets, and public infrastructure within or adjacent to the project site that are attributable to the development. This includes, but is not limited to, the relocation of utility facilities, conduits, or vaults required due to grade changes in the sidewalk area resulting from the development. The Developer’s financial responsibility for utility upgrades exceeding the impacts of the development Item 8
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shall be limited to Developer’s fair share contribution, as reasonably determined by the Utilities and/or Public Works Department.
55. DAMAGE TO EXISTING PUBLIC IMPROVEMENTS: The Developer is responsible for repairing any damage to existing public improvements fronting or adjacent to the project site caused by construction, to the satisfaction of the Public Works Department.
56. EXISTING UTILITY ABANDONMENT AND/OR RELOCATION: The Developer is responsible for researching all existing utility lines to ensure there are no conflicts with the project.
Any existing utility lines (public or private) or their appurtenances that conflict with the project or do not serve it must be capped, abandoned, removed, relocated, or disposed of to the satisfaction of the City.
57. RE-USE OF EXISTING STORM DRAINS: The re-use of existing City storm drain service lines and appurtenances is subject to City review and approval. The Developer’s contractor shall expose the existing storm drain facilities during construction for City inspection or provide video documentation of their condition. Any deficient facilities, as determined by Public Works, must be replaced by the Developer. The Developer’s financial responsibility for storm drain facility upgrades exceeding the impacts of the development shall be limited to Developer’s fair share contribution, as reasonably determined by the Public Works Department.
58. STORM DRAIN TRIBUTARY PATTERN: This project must follow the existing storm drain tributary pattern. Any deviations require additional analysis and approval by Public Works during plan review. The project shall not negatively impact the drainage pattern for adjacent properties.
59. GRADING AND EXCAVATION PERMIT: A Grading Permit is required per PAMC Chapter
16.28. The permit application and all applicable documents (see Section H of application) shall be submitted to Public Works Engineering. Add the following note:
“THIS GRADING PERMIT WILL ONLY AUTHORIZE GENERAL GRADING AND INSTALLATION OF THE STORM DRAIN SYSTEM. OTHER BUILDING AND UTILITY IMPROVEMENTS ARE
SHOWN FOR REFERENCE INFORMATION ONLY AND ARE SUBJECT TO SEPARATE BUILDING PERMIT APPROVAL.”
60. ROUGH GRADING: provide a Rough Grading Plan for the work proposed as part of the Grading and Excavation Permit application. The Rough Grading Plans shall including the following: pad elevation, elevator pit elevation, ground monitoring wells, limits of over excavation, stockpile area of material, overall earthwork volumes (cut and fill), temporary shoring for any existing facilities, ramps for access, crane locations (if any), tree protection measures, etc.
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61. CIVIL ENGINEER CERTIFICATION: Upon completion of the rough grading work and at the final completion of the work, applicant shall provide an as-graded grading plan prepared by the civil engineer that includes original ground surface elevations, as-graded ground surface elevations, lot drainage patterns and locations and elevations of all surface and subsurface drainage facilities. The civil engineer shall certify that the work was done in accordance with the final approved grading plan.
62. DIRECT CONNECTIONS TO STORM DRAIN SYSTEM: If the project proposes to replace and/or add connections to the City maintained storm drain system, then the applicant may be responsible for improvements to the system. These improvements may include, but not limited to, upsizing the storm drain facility, replacing or adding City standard catch basins, pipes and manholes. THIS MAY INCLUDE REPLACING BRICK AND MORTAR MANHOLES. The extent of required improvements will be at the public works staff discretion and shall be consistent with Storm Drain Master Plan and Public Works Construction Standards. Any work on the city's storm drain systems requires permits and inspection by Public Works inspectors. The Developer’s financial responsibility for storm drain facility upgrades exceeding the impacts of the development shall be limited to Developer’s fair share contribution, as reasonably determined by the Public Works Department.
63. CCTV OF STORM DRAIN SYSTEM: Post construction the applicant may be required to provide CCTV inspection of the City’s storm drain facilities to verify that any lines were not broken, cracked or damaged during construction. The video shall be high resolution and done by professional who is familiar with the process and meticulous. A CCTV inspection video is required for new storm drain connection (s) to verify proper connections were made into the City’s system and that no construction material was left behind. Videos of storm drain system may also be required where construction occurred less than 5-ft from the city’s storm drain system. Videos shall be provided from structure to structure, such as manhole to manhole. Contractor may want to conduct their own inspection in advance of construction to verify the existing pipe integrity. If existing damages are located, they shall be reported to Public Works inspectors prior to the start of construction. If not reported, the contractor may be responsible to restore the pipe segment as determined by Public Works prior to final.
64. GEOTECHNICAL ENGINEER STATEMENT: The grading plans shall include the following statement signed and sealed by the Geotechnical Engineer of Record: “THIS PLAN HAS
BEEN REVIEWED AND FOUND TO BE IN GENERAL CONFORMANCE WITH THE INTENT AND PURPOSE OF THE GEOTECHNICAL REPORT”.
65. SWPPP: This proposed development will disturb more than one acre of land.
Accordingly, the applicant shall apply for coverage under the State Water Resources Control Board’s (SWRCB) NPDES general permit for storm water discharge associated with construction activity. A Notice of Intent (NOI) shall be filed for this project with the Item 8
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SWRCB in order to obtain coverage under the permit. The General Permit requires the applicant to prepare and implement a Storm Water Pollution Prevention Plan (SWPPP).
The applicant is required to submit two copies of the NOI and the draft SWPPP to the Public Works Department for review and approval prior to issuance of the building permit. The SWPPP should include both permanent, post-development project design features and temporary measures employed during construction.
66. ENCROACHMENT PERMIT: Prior to any work in the public right-of-way, the applicant shall obtain an encroachment permit from the Public Works Department for any work that encroaches onto the City right-of-way.
67. LOGISTICS PLAN: A construction logistics plan shall be provided addressing all impacts to the public including, at a minimum: work hours, noticing of affected businesses, bus stop relocations, construction signage, dust control, noise control, storm water pollution prevention, job trailer, contractors’ parking, truck routes, staging, concrete pours, crane lifts, scaffolding, materials storage, pedestrian safety, and traffic control. All truck routes shall conform to the City of Palo Alto’s Trucks and Truck Route Ordinance, Chapter 10.48, and the route map. NOTE: Some items/tasks on the logistics plan may require an encroachment permit.
68. STORMWATER POLLUTION PREVENTION: All improvement plan sets shall include the “Pollution Prevention – It’s Part of the Plan” sheet.
69. C.3 THIRD-PARTY CERTIFICATION: Applicant shall provide certification from a qualified third-party reviewer that the proposed permanent storm water pollution prevention measures comply with the requirements of Provision C.3 and Palo Alto Municipal Code Chapter 16.11. Submit the following:
a. Provide a stamped and signed C.3 data form (April 2024 version) from SCVURPPP. https://scvurppp.org/2024/09/19/provision-c-3-data-form-2024/ b. Final stamped and signed letter confirming which documents were reviewed and that the project complies with Provision C.3 and PAMC 16.11.
70. C.3 STORMWATER AGREEMENT: The applicant shall enter into a Stormwater Maintenance Agreement with the City to guarantee the ongoing maintenance of the permanent storm water pollution prevention measures. The City will inspect the treatment measures yearly and charge an inspection fee. The agreement shall be executed by the applicant team prior to building permit final.
71. C.3 FINAL THIRD PARTY CERTIFICATION PRIOR TO OCCUPANCY: Within 45 days of the installation of the required storm water treatment measures and prior to the issuance of an occupancy permit for the building, the third-party reviewer shall submit to the City Item 8
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a certification verifying that all the permanent storm water pollution prevention measures were installed in accordance with the approved plans.
72. PAVEMENT RESTORATION: The applicant shall restore the pavement along the entire project frontage, curb-to-curb, by performing a 3.5” grind and overlay. The exact restoration limits will be determined once the resulting road condition is known following completion of heavy construction activities and utility lateral installations, at minimum the extent will be the project frontage on Matadero and Kendall Avenues. The extent of restoration required on El Camino Real shall be determined by the Public Works Department following completion of heavy construction activities and utility lateral installations.
73. EXISTING EASEMENTS: Provide documentation showing approval from the entities affected by the onsite easements to verify that the work within said easements is permitted.
74. OUTSIDE AGENCY APPROVAL: A portion of the proposed work is within Caltrans right-of- way. Evidence of permit approvals shall be submitted prior to issuance of City permits.
75. PRIOR TO PUBLIC WORKS FINAL/ACCEPTANCE (STORM DRAIN LOGO): The applicant is required to paint “No Dumping/Flows to Matadero Creek” in blue on a white background adjacent to all onsite storm drain inlets. The name of the creek to which the proposed development drains can be obtained from Public Works Engineering.
Stencils of the logo are available from the Public Works Environmental Compliance Division, which may be contacted at (650) 329-2598. Include the instruction to paint the logos on the construction grading and drainage plan.
76. PRIOR TO PUBLIC WORKS FINAL/ACCEPTANCE (RECORD DRAWINGS): At the conclusion of the project applicant shall provide digital as-built/record drawings of all improvements constructed in the public right-of-way or easements in which the City owns an interest.
77. PRIOR TO PUBLIC WORKS FINAL/ACCEPTANCE (INDEFINITE ENCROACHMENT PERMIT):
An approved indefinite encroachment permit will be required for any private infrastructure constructed in the public right-of-way, easement or on property in which the City holds an interest, but that was not authorized by a building permit.
Urban Forestry
78. Post building permit issuance all protected trees are subject to a 14-day public notice prior to their removal.
79. URBAN FORESTRY GENERAL: The following general tree preservation measures apply to Item 8
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all trees to be retained: No storage of material, topsoil, vehicles or equipment shall be permitted within the Tree Protection Zone (TPZ). The ground under and around the tree canopy area shall not be altered. No waste material or construction byproducts are allowed within the TPZ. Trees to be retained shall be irrigated, aerated, and maintained as necessary to ensure survival.
80. TREE DAMAGE: Tree Damage, Injury Mitigation, and Inspections apply to the Contractor.
Reporting, injury mitigation measures, and arborist inspection schedule may apply pursuant to TLTM, Section 5.03.6. Contractor shall be responsible for the repair or replacement of any publicly owned or protected trees that are damaged during the course of construction, pursuant to Title 8 of the Palo Alto Municipal Code, and City of Palo Alto Tree and Landscape Technical Manual, Section 3.02.
81. TPZ EXCAVATION RESTRICTIONS APPLY - TLTM, Sec. 3.03.6 - B5,6: Any approved grading, digging, potholing, or trenching within the TPZ of a protected tree shall be performed using ‘air-spade’ method as a preference, with manual hand shovel as a backup. (TPZ= 10x the tree diameter at 54" above grade) For utility trenching, including sewer line, roots exposed with a diameter of 2 inches and greater shall remain intact and not be damaged. If directional boring method is used to tunnel beneath roots, then CPA Standard Detail #504 shall be printed on the final plans and the buffer distances in TLTM Table 3-4,Trenching and Tunneling Distance, shall be implemented by Contractor.
Contractor must notify the Urban Forestry Section at (650) 496-5953 in advance of conducting any approved excavation within 10-feet of any street trees (or for any protected tree on EVSE projects). Urban Forestry may choose to monitor or review the work for compliance with the City’s Tree Protection Zone (TPZ) excavation standards.
82. TREE PROTECTION COMPLIANCE: The owner and contractor shall implement all protection and inspection schedule measures, design recommendations, and construction scheduling as stated in the Tree Preservation Report and/or T-1 Sheet Set and is subject to code compliance action pursuant to PAMC 8.10.080. The required protective fencing shall remain in place until the final landscaping or Urban Forestry inspection of the project is completed.
83. NO NET LOSS OF CANOPY: In order to comply with the City’s no net loss of canopy policy (PAMC 8.10.055; Urban Forest Master Plan Goals 6.A, 6.B, & 6.C; Comprehensive Plan, Natural Environment Chapter Goal N-2) all trees 4 inches DBH and larger are subject to replacement to avoid a loss of canopy at the neighborhood level. Replacement ratios are determined by table 3-1 in the Tree and Landscape Technical Manual, Section 3.02.
New landscape tree plantings (24 inch box or larger) count towards the replacement total. Screening trees may also count toward the total depending on size and species selected. If unable to plant the required number of trees on site (our preferred solution) there is the option of paying in-lieu fees per each 24 inch box tree into the forestry fund. [Note: A replacement at ratio of 1:1 for trees listed as exempt species under PAMC Item 8
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8.10.020 is recommended. Exempt trees may require full replacement on parcels zoned other than R1, RE, R-2, or RMD].
84. PLAN CHANGES: Revisions and/or changes to plans before or during construction shall be reviewed and responded to by the (a) project site arborist, or (b) landscape architect with written letter of acceptance before submitting the revision to Planning and Development Services Department for review by Planning, Public Works, or Urban Forestry.
85. PLAN SET REQUIREMENTS: The final Plans submitted for a building permit shall include the location, DBH, canopy drip-line, and TPZ of all trees 4 inches DBH or greater as well as the following information and notes on relevant plan sheets:
a. T-1 SHEET SET, The building permit plan set will include the City’s full-sized, T-1 Sheet Set (Tree Protection-it's Part of the Plan!), available on the Development Center website. A certified arborist shall complete and sign the Tree Disclosure Statement.
b. TREE PRESERVATION REPORT (TPR), if indicated by Tree Disclosure Statement, All sheets of the Applicant’s TPR approved by the City for full implementation by Contractor, shall be printed on numbered T-1 Sheets (T-3, T-4, etc.) and added to the sheet index.
c. TREE PROTECTION FENCING, The Plan Set (esp. site, demolition, grading & drainage, foundation, irrigation, tree disposition, utility sheets, etc.) must delineate/show the correct configuration of Type I, Type II or Type III fencing around each Protected Tree, using a bold dashed line enclosing the Tree Protection Zone (CPA Standard Detail #605).
Fire
86. Fire sprinkler density of parking garage with EVCE shall be Extra Hazard-II. Install smoke removal sys in parking garage.
87. Overhead utilities on both Kendall Ave and Matadero Ave shall be placed underground along exterior walls of this project.
Watershed Protection
The following comments are provided as a courtesy and these conditions of approval must be complied with before receiving a Demolition Permit for this project:
88. NOTICE OF REGULATION OF PCB MATERIAL – EFFECTIVE JULY 1st, 2019: Please be advised that requirements regarding stormwater control during building demolition for polychlorinated biphenyls (PCBs) became effective starting July 1st, 2019, in accordance with the San Francisco Bay Region Municipal Regional Stormwater NPDES Permit (MRP), Order No. R2-2015-0049. MRP Provision C.12.f. requires that San Francisco Bay Area Item 8
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municipalities develop a program to ensure that PCBs from building materials (e.g. caulk, paint, mastic) do not enter the storm drain system during building demolition.
Palo Alto City Council adopted the PCBs regulation in May 2019. For specific questions about your project, please email [email protected], call 650-329-2122 or visit http://www.cityofpaloalto.org/pcbdemoprogram.
89. If the project is submitting a demolition permit application on or after July 1st, 2019, the applicant shall complete and submit the “PCBs Applicant Package,” including any required sampling reports (per the Applicant Package instructions), with the demolition permit application. The PCBs Application Package and other resources are outlined at http://www.cityofpaloalto.org/pcbdemoprogram. The Applicant Package will outline PCBs sampling and reporting requirements that must be met if the project meets ALL of the following conditions:
a. The project is a commercial, public, institutional, or industrial structure constructed or remodeled between January 1, 1950 and December 31, 1980.
Single-family and two-family homes are exempt regardless of age. b. The framing of the building contains material other than wood. Wood-frame structures are exempt.
c. The proposed demolition is a complete demolition of the building. Partial demolitions do not apply to the requirements.
90. If the project triggers polychlorinated biphenyls (PCBs) sampling as identified on the “PCBs Applicant Package,” then the project shall conduct representative sampling of PCBs concentration in accordance with the “Protocol for Evaluating Priority PCBs- Containing Materials before Building Demolition (2018).” If the representative sample results or records DO NOT indicate PCB concentrations ≥50 ppm in one or more “priority materials,” then the screening assessment is complete. Applicant submits screening form and the supporting sampling documentation with the demolition permit application. No additional action is required.
If the representative sample results or records DO indicate PCBs concentrations ≥50 ppm in one or more “priority materials,” then the screening assessment is complete, but the Applicant MUST also contact applicable State and Federal Agencies to meet further requirements. Applicant submits screening form and the supporting sampling documentation with the demolition permit application, and also must contact the State and Federal Agencies as indicated on Page 3 of the “PCBs Screening Assessment Form.”
IMPORTANT: ADVANCED APPROVAL FROM THE UNITED STATES ENVIRONMENTAL
PROTECTION AGENCY (USEPA) OR OTHER STATE AGENCIES MAY BE REQUIRED PRIOR TO BUILDING DEMOLITION. IT IS RECOMMENEDED THAT APPLICANTS BEGIN THE PCBs
ASSESSMENT WELL IN ADVANCE OF APPLYING FOR DEMOLITION PERMIT AS THE PROCESS CAN TAKE BETWEEN 1-3 MONTHS.
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91. Requirement for oil-water separator in interior parking garage floor drains: If installed, parking garage floor drains on interior levels shall be connected to an oil-water separator prior to discharging to the sanitary sewer system. The oil-water separator shall be cleaned at a frequency of at least once every twelve (12) months or more frequently if recommended by the manufacturer or required by the Director.
Installation, certification, and maintenance records shall be maintained and made available for inspection and copying as described in Section 16.09.155 of this Chapter.
Oil-water separators shall have a minimum capacity of 100 gallons (PAMC
16.09.165(a)(8) and 16.09.170(a)(5)).
92. Exemption for requirements below: This requirement can be exempted if no washing is allowed on-site via rental/lease agreement, any hose bibs are to be fitted with lock-outs or other connection controls, and signage is posted indicating that car washing is not allowed (PAMC 16.09.170(a)(6)).
a. Requirement for an oil-water separator for carwash area: A drain shall be installed to capture all vehicle wash waters and shall be connected to an oil- water separator prior to discharge to the sanitary sewer system. The oil-water separator shall be cleaned at a frequency of at least once every twelve(12)months or more frequently if recommended by the manufacturer or required by the Director. Oil-water separators shall have a minimum capacity of100 gallons.
b. Requirement for bermed area around carwash: The area shall be graded or bermed in such a manner as to prevent the discharge of stormwater to the sanitary sewer system
93. Discharge drains for pools, spas, and fountains shall not be connected directly to the storm drain system or to the sanitary sewer system (PAMC 16.09.165(a)(7) and
16.09.170(a)(4)).
Water-Gas-Wastewater Utilities
The following comments are required to be addressed prior to submittal of any future related permit application such as a Building Permit, Excavation and Grading Permit, Certificate of Compliance, Street Work Permit, Encroachment Permit, etc. These comments are provided as a courtesy and are not required to be addressed prior to the Planning entitlement approval:
94. The applicant is to submit flow monitoring data for the sewer connection utility impact study.
PRIOR TO ISSUANCE OF DEMOLITION PERMIT (if required)
95. The applicant shall submit a request to disconnect utility services and remove meters.
The utilities demo is to be processed within 10 working days after receipt of the request.
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The demolition permit will be issued by the building inspection division after all utility services and/or meters have been disconnected and removed.
FOR BUILDING PERMIT
96. The Domestic Water meter and service location is to be finalized in the Building Permit.
This includes the Public Utility Easement (P.U.E) for the Water meter. Sizing of meter and service to be determined in the Building Permit. Water meter is to comply with City of Palo Alto Utilities Standard Detail WD-04.
97. The Irrigation Meter location is to be finalized in the Building Permit. Service is to be relocated to connect off the domestic service. Sizing of meter and service to be determined in the Building Permit.
98. Fire Service location is to be finalized in the Building Permit.
99. Sewer Alignments are to be finalized in the Building Permit. 100. The applicant shall submit a completed water-gas-wastewater service connection application - load sheet for the City of Palo Alto Utilities. The applicant must provide all the information requested for utility service demands (water in fixture units/g.p.m., gas in b.t.u.h, and sewer in fixture units/g.p.d.). The applicant shall provide the existing (prior) loads, the new loads, and the combined/total loads (the new loads plus any existing loads to remain).
101. The applicant shall submit improvement plans for utility construction. The plans must show the size and location of all underground utilities within the development and the public right of way including meters, backflow preventers, fire service requirements, sewer mains, sewer cleanouts, sewer lift stations, and any other required utilities. Plans for new wastewater laterals and mains need to include new wastewater pipe profiles showing existing potentially conflicting utilities especially storm drain pipes, electric and communication duct banks. Existing duct banks need to be daylighted by potholing to the bottom of the duct bank to verify cross section prior to plan approval and starting lateral installation. Plans for new storm drain mains and laterals need to include profiles showing existing potential conflicts with sewer, water, and gas. 102. The applicant must show on the site plan the existence of any auxiliary water supply, (i.e. water well, gray water, recycled water, rain catchment, water storage tank, etc).
103. The applicant shall be responsible for installing and upgrading the existing utility mains and/or services, laterals as necessary to handle anticipated peak loads. This responsibility includes all costs associated with the design and construction for the installation/upgrade of the utility mains and/or services/laterals. The Developer’s Item 8
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financial responsibility for utility upgrades exceeding the impacts of the development shall be limited to Developer’s fair share contribution, as reasonably determined by the Utilities Department.
104. An approved reduced pressure principle assembly (RPPA backflow preventer device) is required for all existing and new water connections from Palo Alto Utilities to comply with requirements of California administrative code, title 17, sections 7583 through 7605 inclusive. The RPPA shall be installed on the owner's property and directly behind the water meter within 5 feet of the property line. RPPA's for domestic service shall be lead free. Show the location of the RPPA on the plans. 105. An approved reduced pressure detector assembly (RPDA backflow preventer device, STD. WD-12A or STD. WD-12B) is required for all existing and new fire water connections from Palo Alto Utilities to comply with requirements of California administrative code, title 17, sections 7583 through 7605 inclusive. The RPDA shall be installed on the owner's property and directly behind the City owned meter, within 5' (feet) of the property line or City Right of Way.
106. All backflow preventer devices shall be approved by the WGW engineering division. Inspection by the city inspector is required for the supply pipe between the meter and the assembly.
107. The applicant shall pay the capacity fees and connection fees associated with new utility service/s or added demand on existing services. The approved relocation of services, meters, hydrants, or other facilities will be performed at the cost of the person/entity requesting the relocation.
108. If a new water service line installation for fire system usage is required. Show the location of the new water service on the plans. The applicant shall provide to the engineering department a copy of the plans for fire system including all fire department's requirements.
109. Each unit or building shall have its own water meter and gas meter shown on the plans. Each parcel shall have its own water and gas service and sewer lateral connection shown on the plans.
110. A sewer lateral per lot is required. Show the location of the new sewer lateral on the plans. A profile of the sewer lateral is required showing any possible conflicts with storm, electric/communications ductbanks or other utilities. 111. All existing water, and gas. and wastewater services/laterals that will not be reused shall be abandoned at the main per the latest WGW utilities standards.
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112. Utility vaults, transformers, utility cabinets, concrete bases, or other structures cannot be placed over existing water, gas, or wastewater mains/services. Maintain 1' horizontal clear separation from the vault/cabinet/concrete base to existing utilities as found in the field. If there is a conflict with existing utilities, Cabinets/vaults/bases shall be relocated from the plan location as needed to meet field conditions. Trees may not be planted within 10 feet of existing water, gas, and wastewater mains/laterals/water services/or meters. New water or wastewater services/laterals/meters may not be installed within 10' of existing trees. Maintain 10' between new trees and new water and wastewater services/laterals/meters.
SECTION 8. Conditions of Approval Vesting Tentative Map.
Planning
1. PROJECT PLANS. The Final Map submitted for review and approval by the City Council shall be in substantial conformance with the Vesting Tentative Map titled “VESTING TENTATIVE MAP – 3606 EL CAMINO REAL (25PLN-00243)”, prepared by Kier+Wright and submitted February 3, 2026, except as modified to incorporate the conditions of this approval.
2. FINAL MAP COVER PAGE. At such time as the Final Map is filed, the cover page shall include the name and title of the Director of Planning and Development Services.
3. DEVELOPMENT IMPACT FEES. The Property Owner or their designee shall pay all applicable development impact fees associated with the proposed development and subdivision prior to issuance of the building permit(s) or recordation of the Final Map, as detailed in the Major Architectural Review Approval. Impact fees may be paid prior to occupancy in accordance with the requirements under PAMC 16.64.030 and as permitted by SB 937, with a lien on the property.
4. IMPACT FEE 90-DAY PROTEST PERIOD. California Government Code Section 66020 provides that a project applicant who desires to protest the fees, dedications, reservations, or other exactions imposed on a development project must initiate the protest at the time the development project is approved or conditionally approved or within ninety (90) days after the date that fees, dedications, reservations or exactions are imposed on the Project. Additionally, procedural requirements for protesting these development fees, dedications, reservations and exactions are set forth in Government Code Section 66020. IF YOU FAIL TO INITIATE A PROTEST WITHIN THE 90-DAY PERIOD
OR FOLLOW THE PROTEST PROCEDURES DESCRIBED IN GOVERNMENT CODE SECTION 66020, YOU WILL BE BARRED FROM CHALLENGING THE VALIDITY OR REASONABLENESS OF THE FEES, DEDICATIONS, RESERVATIONS, AND EXACTIONS. If these requirements constitute fees, taxes, assessments, dedications, reservations, or other exactions as Item 8
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specified in Government Code Sections 66020(a) or 66021, this is to provide notification that, as of the date of this notice, the 90-day period has begun in which you may protest these requirements. This matter is subject to the California Code of Civil Procedures (CCP) Section 1094.5; the time by which judicial review must be sought is governed by CCP Section 1094.6.
5. INDEMNITY. To the extent permitted by law, the Applicant shall indemnify and hold harmless the City, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside or void, any permit or approval authorized hereby for the Project, including (without limitation) reimbursing the City for its actual attorneys’ fees and costs incurred in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its own choice.
Public Works Engineering
6. PUBLIC WORKS APPLICATIONS, FORMS, AND DOCUMENTS: Applicant shall be advised that most forms, applications, and informational documents related to Public Works Engineering conditions can be found at the following link: https://www. paloalto.gov/Departments/Public-Works/Engineering-Services/Forms-and-Permits
7. OVERVIEW AND GUIDELINES FOR THE REVIEW OF SUBDIVISION PROJECTS: Developer shall familiarize themselves with the guidelines described in the November 2007 revision of the document titled “Overview and Guidelines for the Review of Subdivision Projects”. Particularly Section II (items 5 through 12) and Section V (items A through C). https://www.paloalto.gov/files/assets/public/planning-amp-development-services/file- migration/current-planning/forms-and-guidelines/overview-and-guidelines-for-the- review-of-subdivision-projects.pdf
8. SUBDIVISION IMPROVEMENT AGREEMENT: The applicant shall execute a Subdivision Improvement Agreement and provide improvement securities (Bonds) for all proposed public improvements. THE AGREEMENT SHALL BE EXECUTED PRIOR TO MAP
RECORDATION OR ISSUANCE OF ANY PERMITS FOR CONSTRUCTION, ONSITE AND OFFSITE. ADVISORY -- The applicant shall provide a detailed itemized stamped and signed engineer's estimate for all off-site public improvements which will be reviewed to determine the security amount.
9. PARCEL MAP/FINAL MAP: This project is subject to, and contingent upon the approval of a tentative map and recordation of a Final Map. The submittal, approval and recordation of the Map shall be in accordance with the provisions of the California Subdivision Map Act and Palo Alto Municipal Code Title 21 Subdivision requirements. All existing and proposed property lines, easements, dedications shown on the tentative Item 8
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map are subject to City’s technical review and staff approval during the map process prior to issuance of any construction permits.
10. MAP THIRD-PARTY REVIEW: The City contracts with a third-party surveyor that will review and provide approval of the map’s technical correctness as the City Surveyor, as permitted by the Subdivision Map Act. The Public Works Department will forward a Scope & Fee Letter from the third-party surveyor, and the applicant will be responsible for payment of the fee’s indicated therein, which is based on the complexity of the map.
11. STREETWORK PERMIT: The applicant shall obtain a Streetwork Permit from the Department of Public Works for all public improvements.
12. SPECIAL STREET LIGHT: This project is located within an area designated to have special streetlights as shown in the Special Street Light Style Placement Guide. Any new or replaced streetlights shall be installed to the standards adopted by the Public Works Department and Utility Department.
https://www.paloalto.gov/files/assets/public/v/1/planning-amp-development- services/current-planning/pw-style-placement-guide-2020.pdf
13. UPGRADE OF EXISTING PUBLIC IMPROVEMENTS: As part of the plan review for improvements within the public right-of-way, any existing improvements to be re-used by the project, which are not to current City standards and are not specifically in these project conditions (such as streetlights, utility covers and lids, etc.), shall be upgraded to current City standards as required by the Director of Public Works and the Director of Utilities.
14. MODIFICATIONS TO EXISTING PUBLIC UTILITIES: The Developer is responsible for any changes or modifications to existing utilities, streets, and public infrastructure within or adjacent to the project site. This includes, but is not limited to, the relocation of utility facilities, conduits, or vaults required due to grade changes in the sidewalk area resulting from the development.
15. DAMAGE TO EXISTING PUBLIC IMPROVEMENTS: The Developer is responsible for repairing any damage to existing public improvements fronting or adjacent to the project site caused by construction, to the satisfaction of the Public Works Department.
16. EXISTING UTILITY ABANDONMENT AND/OR RELOCATION: The Developer is responsible for researching all existing utility lines to ensure there are no conflicts with the project.
Any existing utility lines (public or private) or their appurtenances that conflict with the project or do not serve it must be capped, abandoned, removed, relocated, or disposed of to the satisfaction of the City.
17. RE-USE OF EXISTING STORM DRAINS: The re-use of existing City storm drain service lines and appurtenances is subject to City review and approval. The Developer’s contractor Item 8
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shall expose the existing storm drain facilities during construction for City inspection or provide video documentation of their condition. Any deficient facilities, as determined by Public Works, must be replaced by the Developer.
18. STORM DRAIN TRIBUTARY PATTERN: This project must follow the existing storm drain tributary pattern. Any deviations require additional analysis and approval by Public Works during plan review. The project shall not negatively impact the drainage pattern for adjacent properties.
19. GRADING AND EXCAVATION PERMIT: A Grading Permit is required per PAMC Chapter
16.28. The permit application and all applicable documents (see Section H of application) shall be submitted to Public Works Engineering. Add the following note:
“THIS GRADING PERMIT WILL ONLY AUTHORIZE GENERAL GRADING AND INSTALLATION OF THE STORM DRAIN SYSTEM. OTHER BUILDING AND UTILITY IMPROVEMENTS ARE
SHOWN FOR REFERENCE INFORMATION ONLY AND ARE SUBJECT TO SEPARATE BUILDING PERMIT APPROVAL.”
20. ROUGH GRADING: provide a Rough Grading Plan for the work proposed as part of the Grading and Excavation Permit application. The Rough Grading Plans shall include the following: pad elevation, elevator pit elevation, ground monitoring wells, limits of over excavation, stockpile area of material, overall earthwork volumes (cut and fill), temporary shoring for any existing facilities, ramps for access, crane locations (if any), tree protection measures, etc.
21. CIVIL ENGINEER CERTIFICATION: Upon completion of the rough grading work and at the final completion of the work, applicant shall provide an as-graded grading plan prepared by the civil engineer that includes original ground surface elevations, as-graded ground surface elevations, lot drainage patterns and locations and elevations of all surface and subsurface drainage facilities. The civil engineer shall certify that the work was done in accordance with the final approved grading plan.
22. DIRECT CONNECTIONS TO STORM DRAIN SYSTEM: If the project proposes to replace and/or add connections to the City maintained storm drain system, then the applicant may be responsible for improvements to the system. These improvements may include, but not limited to, upsizing the storm drain facility, replacing or adding City standard catch basins, pipes and manholes. THIS MAY INCLUDE REPLACING BRICK AND MORTAR MANHOLES. The extent of required improvements will be at the public works staff discretion and shall be consistent with Storm Drain Master Plan and Public Works Construction Standards. Any work on the city's storm drain systems requires permits and inspection by Public Works inspectors. The Developer’s financial responsibility for storm drain facility upgrades exceeding the impacts of the development shall be limited to Developer’s fair share contribution, as reasonably determined by the Public Works Department.
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23. CCTV OF STORM DRAIN SYSTEM: Post construction the applicant may be required to provide CCTV inspection of the City’s storm drain facilities to verify that any lines were not broken, cracked or damaged during construction. The video shall be high resolution and done by professional who is familiar with the process and meticulous. A CCTV inspection video is required for new storm drain connection (s) to verify proper connections were made into the City’s system and that no construction material was left behind. Videos of storm drain system may also be required where construction occurred less than 5-ft from the city’s storm drain system. Videos shall be provided from structure to structure, such as manhole to manhole. Contractor may want to conduct their own inspection in advance of construction to verify the existing pipe integrity. If existing damages are located, they shall be reported to Public Works inspectors prior to the start of construction. If not reported, the contractor may be responsible to restore the pipe segment as determined by Public Works prior to final.
24. GEOTECHNICAL ENGINEER STATEMENT: The grading plans shall include the following statement signed and sealed by the Geotechnical Engineer of Record: “THIS PLAN HAS
BEEN REVIEWED AND FOUND TO BE IN GENERAL CONFORMANCE WITH THE INTENT AND PURPOSE OF THE GEOTECHNICAL REPORT”.
25. SWPPP: This proposed development will disturb more than one acre of land.
Accordingly, the applicant shall apply for coverage under the State Water Resources Control Board’s (SWRCB) NPDES general permit for storm water discharge associated with construction activity. A Notice of Intent (NOI) shall be filed for this project with the SWRCB in order to obtain coverage under the permit. The General Permit requires the applicant to prepare and implement a Storm Water Pollution Prevention Plan (SWPPP).
The applicant is required to submit two copies of the NOI and the draft SWPPP to the Public Works Department for review and approval prior to issuance of the building permit. The SWPPP should include both permanent, post-development project design features and temporary measures employed during construction.
26. ENCROACHMENT PERMIT: Prior to any work in the public right-of-way, the applicant shall obtain an encroachment permit from the Public Works Department for any work that encroaches onto the City right-of-way.
27. LOGISTICS PLAN: A construction logistics plan shall be provided addressing all impacts to the public including, at a minimum: work hours, noticing of affected businesses, bus stop relocations, construction signage, dust control, noise control, storm water pollution prevention, job trailer, contractors’ parking, truck routes, staging, concrete pours, crane lifts, scaffolding, materials storage, pedestrian safety, and traffic control. All truck routes shall conform to the City of Palo Alto’s Trucks and Truck Route Ordinance, Chapter 10.48, and the route map. NOTE: Some items/tasks on the logistics plan may require an encroachment permit.
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28. STORMWATER POLLUTION PREVENTION: All improvement plan sets shall include the “Pollution Prevention – It’s Part of the Plan” sheet.
29. C.3 THIRD-PARTY CERTIFICATION: Applicant shall provide certification from a qualified third-party reviewer that the proposed permanent storm water pollution prevention measures comply with the requirements of Provision C.3 and Palo Alto Municipal Code Chapter 16.11. Submit the following:
a. Provide a stamped and signed C.3 data form (April 2024 version) from SCVURPPP. https://scvurppp.org/2024/09/19/provision-c-3-data-form-2024/ b. Final stamped and signed letter confirming which documents were reviewed and that the project complies with Provision C.3 and PAMC 16.11.
30. C.3 STORMWATER AGREEMENT: The applicant shall enter into a Stormwater Maintenance Agreement with the City to guarantee the ongoing maintenance of the permanent storm water pollution prevention measures. The City will inspect the treatment measures yearly and charge an inspection fee. The agreement shall be executed by the applicant team prior to building permit final.
31. C.3 FINAL THIRD PARTY CERTIFICATION PRIOR TO OCCUPANCY: Within 45 days of the installation of the required storm water treatment measures and prior to the issuance of an occupancy permit for the building, the third-party reviewer shall submit to the City a certification verifying that all the permanent storm water pollution prevention measures were installed in accordance with the approved plans.
32. PAVEMENT RESTORATION: The applicant shall restore the pavement along the entire project frontage, curb-to-curb, by performing a 3.5” grind and overlay. The exact restoration limits will be determined once the resulting road condition is known following completion of heavy construction activities and utility lateral installations, at minimum the extent will be the project frontage.
33. EXISTING EASEMENTS: Provide documentation showing approval from the entities affected by the onsite easements to verify that the work within said easements is permitted.
34. OUTSIDE AGENCY APPROVAL: A portion of the proposed work is within Caltrans right-of- way. Evidence of permit approvals shall be submitted prior to issuance of City permits.
35. PRIOR TO PUBLIC WORKS FINAL/ACCEPTANCE (STORM DRAIN LOGO): The applicant is required to paint “No Dumping/Flows to Matadero Creek” in blue on a white background adjacent to all onsite storm drain inlets. The name of the creek to which the proposed development drains can be obtained from Public Works Engineering.
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Stencils of the logo are available from the Public Works Environmental Compliance Division, which may be contacted at (650) 329-2598. Include the instruction to paint the logos on the construction grading and drainage plan.
36. PRIOR TO PUBLIC WORKS FINAL/ACCEPTANCE (RECORD DRAWINGS): At the conclusion of the project applicant shall provide digital as-built/record drawings of all improvements constructed in the public right-of-way or easements in which the City owns an interest.
37. PRIOR TO PUBLIC WORKS FINAL/ACCEPTANCE (INDEFINITE ENCROACHMENT PERMIT):
An approved indefinite encroachment permit will be required for any private infrastructure constructed in the public right-of-way, easement or on property in which the City holds an interest, but that was not authorized by a building permit.
38. Placeholder Drainage Conditions of Approval Forthcoming.
Water-Gas-Wastewater Utilities
39. On Sheet C4.1 – Preliminary Civil Site Plan, and C6.1 – Preliminary Utility Plan, Water meter shall be relocated so no obstruction is within the 10x10 easement. Refer to conditional comment in C7_3606 El Camino Real_Plans for location.
40. On Sheet C4.1 – Preliminary Civil Site Plan, and C6.1 – Preliminary Utility Plan, remove sewer connection shown on El Camino Real. Refer to conditional comment in C7_3606 El Camino Real_Plans for location. If a secondary sewer connection is needed connection shall be on Kendal Ave. or Matadero Ave.
41. On Sheet C4.1 – Preliminary Civil Site Plan, and C6.1 – Preliminary Utility Plan, add Reduced Pressure Principal Assembly (RPPA) to irrigation service per CPAU WGW Standard WD-11C
SECTION 9. Term of Approval.
1. Architectural Review Application. In the event actual construction of the project is not commenced within two years of the Effective Date, the approval shall expire and be of no further force or effect. An extension may be granted in accordance with the allowances set forth in the municipal code and state law.
2. Vesting Tentative Map. All conditions of approval of the Vesting Tentative Map shall be fulfilled prior to approval of a Final Map (PAMC Section 21.16.010[c]). Unless a Final Map is filed, and all conditions of approval are fulfilled within a two-year period from the date of Vesting Tentative Map approval, the Vesting Tentative Map shall expire and all proceedings shall terminate. A request for an extension of time may be granted by Item 8
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the city council after recommendation of the planning commission, after the written extension request of the subdivider is submitted, prior to the expiration of the Vesting Tentative Map approval, or any previous extension granted. Such extension(s) shall be subject to the maximum limitations set forth in the Subdivision Map Act. //
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INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST: APPROVED:
_________________________ ____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
___________________________ ___________________________ Assistant City Attorney City Manager
___________________________
Director of Planning and
Development Services
PLANS AND DRAWINGS REFERENCED:
Those plans titled “C7_3606 El Camino Real_PLANS.pdf” consisting of 77 pages, dated and submitted February 26, 2026.
Those plans prepared by Kier+Wright titled “VESTING TENTATIVE MAP– 3606 EL CAMINO REAL (25PLN-00232)” consisting of twelve pages, dated and submitted February 3, 2026.
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ATTACHMENT C
ZONING COMPARISON TABLE
3606 El Camino Real, 24PLN-00161
Table 1: COMPARISON WITH CHAPTER 18.14 (Housing Incentives) El Camino Real Focus Area for CS DISTRICT (18.16) PARCELS
Residential Development Standards (APNs: 137-08-088, -016, and -079) Regulation Required Proposed
Minimum Site Area, width and
depth
None No change
Minimum Front Yard
(El Camino Real)
0-10 feet to create a 12 foot
effective sidewalk width (1), (2), (8)
9 feet 11 inches
2 feet 6 inches foot Public Access
Easement on El Camino Real – to
create an effective 12-foot sidewalk
Rear Yard 10 feet for residential portion 11 feet – 15 feet Interior Side Yard 10 feet adjacent to residential uses Not Applicable Street Side Yard
(Matadero Avenue)
5 feet 11 feet – 15 feet
Build-to-lines 50% of frontage built to setback on
El Camino Real
33% of side street built to setback on
Matadero Avenue (7)
90% of frontage built to setbacks
Upper Story Step Back El Camino Real frontage above 55
feet in height: minimum 10 foot
step-back from lower facade, for a
minimum 70% of the facade length.
Not proposed
Max. Site Coverage 50%
80%* (ECR Focus Area Allowance)
83%
Max. Building Height 35 ft
85* ft (ECR Focus Area Allowance)
85 ft
Daylight Plane for lot lines abutting
one or more residential zoning
districts
None Complies
Max. Floor Area Ratio (FAR) 0.6:1
4.0* (ECR Focus Area Allowance)
3.31:1 (86,595 sf of 26,149 sf lot
size)
Max. Residential Density 108 DU/AC with 24.5% bonus
(Cal. Gov. Code 65589.5(h)(11)(C))
128 du/acre
Minimum Usable Open Space 100 sf per unit (5,700 sf) (ECR Focus Area Allowance)
8,0019 sf
(1) No parking or loading space, whether required or optional, shall be located in the first 10 feet adjoining the street property line of any required yard.
(2) Any minimum front, street side, or interior yard shall be planted and maintained as a landscaped screen excluding areas required for access to the site. A solid wall or fence between 5 and 8 feet in height shall be constructed along any common interior lot line.. (6) The initial height and slope shall be identical to those of the most restrictive residential zone abutting the site line in question. (7) 25 foot driveway access permitted regardless of frontage, build-to requirement does not apply to CC district. (8) A 12 foot sidewalk width is required along El Camino Real frontage Item 8
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Table 2: COMPARISON WITH CHAPTER 18.14 (HOUSING INCENTIVES) EL CAMINO REAL FOCUS AREA FOR CN DISTRICT (18.16) PARCELS
Mixed-use and Residential Development Standards
Regulation Required Proposed
Minimum Site Area, width and
depth
None No change
Minimum Front Yard
(El Camino Real)
0-10 feet to create an 8-12 foot
effective sidewalk width (1), (2), (8)
9 feet 11 inches
2 feet 6 inches foot Public Access
Easement on El Camino Real – to
create an effective 12-foot
sidewalk
Rear Yard None Not Applicable
Interior Side Yard None Not Applicable
Street Side Yard (Kendall Avenue) 20 feet (2)
5* ft (ECR Focus Area Allowance)
11 feet – 15 feet
Min. yard for lot lines abutting or
opposite residential districts or
residential PC districts
10 feet (2) 10 feet – 26 feet
Build-to-lines 50% of frontage built to setback on
El Camino Real
33% of side street built to setback
on Kendall Avenue (7)
90% of frontage built to setbacks
Max. Site Coverage 50%
80%* (ECR Focus Area Allowance)
83%
Max. Building Height 25 ft and 2 stories
85* ft (ECR Focus Area Allowance)
85 ft
Max. Floor Area Ratio (FAR) 0.5:1
4.0* (ECR Focus Area Allowance)
3.81:1 (169,379 sf of 44,495 sf lot
size)
Daylight Plane for lot lines abutting
one or more residential zone
districts
None (6) Complies (Abutting RM-40)
Minimum Usable Open Space 100 sf per unit (12,000 sf) (ECR Focus Area Allowance)
12,940 sf
Max. Residential Density 108 DU/AC with 24.5% bonus
(Cal. Gov. Code 65589.5(h)(11)(C))
128 du/acre
(1) No parking or loading space, whether required or optional, shall be located in the first 10 feet adjoining the street property line of any required yard.
(2) Any minimum front, street side, or interior yard shall be planted and maintained as a landscaped screen excluding areas required for access to the site. A solid wall or fence between 5 and 8 feet in height shall be constructed along any common interior lot line.. (6) The initial height and slope shall be identical to those of the most restrictive residential zone abutting the site line in question. (7) 25 foot driveway access permitted regardless of frontage, build-to requirement does not apply to CC district. (8) A 12 foot sidewalk width is required along El Camino Real frontage Item 8
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Table 3: COMPARISON WITH CHAPTER 18.14 (HOUSING INCENTIVES) EL CAMINO REAL FOCUS AREA FOR RM-30 DISTRICT (18.13)
Regulation Required Proposed
Minimum/Maximum Site Area,
Width and Depth
8,500 sf area, 70 foot width, 100
foot depth
No Change
Minimum Front Yard
(Kendall Avenue)
(2) 20 feet 9 feet
Rear Yard 10 feet 11 feet -15 feet
Interior Side Yard 6 feet 6 feet
Street Side Yard 16 feet Not Applicable
Setback from major roadways
[18.13.040(b)(1)(A)]
25 feet Not Applicable
Max. Building Height 35 feet
85* ft (ECR Focus Area Allowance)
85 feet
Side Yard Daylight Plane None Not Applicable
Rear Yard Daylight Plane None Not Applicable
Max. Site Coverage 40%
80% (ECR Focus Area Allowance)
83%
Max. Total Floor Area Ratio 0.6:1
4.0* (ECR Focus Area Allowance)
3.39:1
Minimum Site Open Space 30% 17%
Minimum Usable Open Space 150 sf per unit (18,000 sf)
100 sf per unit (12,000 sf) (ECR Focus
Area Allowance)
0 sf
Minimum Common Open Space 75 sf per unit (9,000 sf) 0 sf Minimum Private Open Space 50 sf per unit (6,000 sf) 2,447 sf Item 8
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Table 4: COMPARISON WITH CHAPTER 18.14 (HOUSING INCENTIVES) EL CAMINO REAL FOCUS AREA FOR RM-40 DISTRICT (18.13)
Regulation Required Proposed
Minimum/Maximum Site Area,
Width and Depth
8,500 sf area, 70 foot width, 100
foot depth
No Change
Minimum Front Yard
(Kendall Avenue)
(2) 0-25 feet (1) 9 feet
Rear Yard 10 feet Not Applicable
Interior Side Yard 10 feet, 6 feet for properties less
than 70 feet wide
11 feet – 15 feet
Street Side Yard 0-16 feet (2) Not Applicable
Setback from major roadways (1)
[18.13.040(b)(1)(A)]
0-25 feet (1) Not Applicable
Max. Building Height 40 feet
85* ft (ECR Focus Area Allowance)
85 feet
Side Yard Daylight Plane (7) 10 feet at interior side lot line then 45 degree angle
Does not comply
Rear Yard Daylight Plane (7) 10 feet at rear setback line then 45 degree angle. None for lots > than
70 ft wide
Does not comply
Max. Site Coverage 45%, plus 5% for covered patios
80% (ECR Focus Area Allowance)
83%
Max. Total Floor Area Ratio (4) 1.0:1
4.0* (ECR Focus Area Allowance)
2.43:1
Max. Residential Density (3) 40 DU/AC
108 DU/AC with 24.5% bonus
(Cal. Gov. Code 65589.5(h)(11)(C))
128 du/ac
Minimum Site Open Space 20% 17%
Minimum Usable Open Space (5) 100 sf per unit (1,500 sf) 0 sf Minimum Common Open Space 50 sf per unit (750 sf) 347 sf Minimum Private Open Space 50 sf per unit (750 sf) 1,034 sf (1) Minimum front setbacks shall be determined by the Architectural Review Board upon review pursuant to criteria set forth in Chapter 18.76 and the context-based criteria outlined in Section 18.13.060. Arterial roadways do not include residential arterials.
(2) Minimum street side setbacks in the RM-40 zone may be from 0 to 16 feet and shall be determined by the Architectural Review Board upon review pursuant to criteria set forth in Chapter 18.76 and the context-based criteria outlined in Section 18.13.060.
(3) Provided that, for any lot of 5,000 square feet or greater, two units are allowed, subject to compliance with all other development regulations.
(4) Covered parking is not included as floor area in multi-family development, up to a maximum of 230 square feet per required parking space. Covered parking spaces in excess of required parking spaces count as floor area. (5) Subject to the limitations of Section 18.13.040(e). Usable open space is included as part of the minimum site open space; required usable open space in excess of the minimum required for common and private open space may be Item 8
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used as either common or private usable open space; landscaping may count towards total site open space after usable open space requirements are met.
(6) Tandem parking is allowed for any unit requiring two parking spaces, provided that both spaces in tandem are intended for use by the same residential unit. For projects with more than four (4) units, not more than 25% of the required parking spaces shall be in a tandem configuration. (7) Each daylight plane applies specifically and separately to each property line according to the adjacent use.
18.16.090 Context-Based Design Criteria. As further described in a separate attachment, development in a commercial district shall be responsible to its context and compatible with adjacent development, and shall promote the establishment of pedestrian oriented design.
Table 5: CONFORMANCE WITH CHAPTER 18.52 (Off-Street Parking and Loading) for Multiple Family Residential*
Type Required Proposed
Vehicle Parking 1 per unit (321 units) = 321 spaces
(ECR Focus Area Allowance)
391 spaces, 90 tandem, 7 guest
parking
Bicycle Parking 1 per unit long term (321)
1 per 10 units short term (32)
280 long term
12 short term
Loading Space 1 required for more than 50 units 0 provided Item 8
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City of Palo Alto - Objective Design Standards Checklist