City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Public Works
Meeting Date: May 18, 2026
Report #:2603-6146
TITLE
Approval of Construction Contract No. C26197232 with Selway Construction, Inc. in the Amount Not-to of $261,600 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that may Develop During the Project Up to a Not-to-Exceed Amount of $26,160 for Site Work for a New Modular Restroom Building at Mitchell Park for the Park Restroom Installation Capital Improvement Project (PG-19000); CEQA status – Exempt Under CEQA Guidelines Section 15303
RECOMMENDATION
Staff recommends that the City Council:
1. Approve and authorize the City Manager or their designee to execute Construction Contract No. C26197232 with Selway Construction, Inc. in the amount of $261,600 for site work for a new modular restroom building at Mitchell Park for the Park Restroom Installation Project (PG-19000); and
2. Authorize the City Manager or their designee to negotiate and execute change orders to the contract with Selway Construction, Inc. for related, additional but unforeseen work that may arise, the total value of which shall not exceed $26,160.
BACKGROUND
Mitchell Park, a 21.4-acre community park, offers a variety of recreational activities for the community including recreational fields, a recently expanded dog park, picnic areas, playgrounds, multiple sports courts, and walking and biking trails. In 2015, the Magical Bridge Playground, an all-inclusive play space was added to the park near the tennis and pickleball courts, attracting a high volume of users daily.
There are currently three public restroom buildings within the park including a two-stall restroom that mainly serves the south side of the park where the dog park, Magical Bridge Playground, two smaller playgrounds, athletic fields, a couple of picnic areas, and tennis and pickleball courts are located. Due to the heavy usage of the existing restroom, temporary
portable restrooms funded by Friends of the Palo Alto Parks have been placed near the sports courts since June 2025. To accommodate increased demand, this project replaces the existing two-stall restroom with a four-stall modular restroom building at the same location.
On September 8, 2025, Council approved a contract for the purchase and installation of a modular restroom building at Mitchell Park.1 The restroom building will consist of four universal stalls, be about 14 feet by 28 feet in size, and match the style and color of the existing restroom building. The building is currently being fabricated offsite by the restroom vendor, Public Restroom Company, and is estimated to be ready for delivery in late summer 2026.
The site work for the restroom that will be performed under this construction contract includes site preparation, demolition, removal and disposal of the existing two-stall restroom building, concrete paving, utility work, light pole removal, and coordinating with the restroom vendor for delivery and installation of the new modular building.
ANALYSIS
Procurement Process
On March 18, 2026, an invitation for bids (IFB) for site work for the Mitchell Park Restroom Project was posted to the City’s OpenGov online procurement system. The bidding period was 23 calendar days. The City received 11 responsive bids from qualified contractors on April 10, 2026, as listed on the attached bid summary (Attachment A).
Table 1: Summary of Invitation for Bids
Project Bid Name/Number
Mitchell Park Restroom Site Work PG-
19000 / IFB# 197232
Proposed Length of Project 90 calendar days
# of Bid Packages Downloaded by Contractors 63
# of Bid Packages Downloaded by Builder’s Exchanges 6
Total Days to Respond to Bid 23 calendar days
Pre-Bid Meeting Yes (non-mandatory)
Number of Bids Received 11
Base Bid Price Range $261,600 - $544,754
Base Bid Engineers Estimate $287,125
Public Link to Solicitation https://procurement.opengov.com/portal/palo- alto-ca/projects/247078
Base bids ranged from $261,600 to $544,754 and from 9% below to 90% above the base bid engineer’s estimate of $287,125. Staff has reviewed all bids and recommends that the Base Bid of $261,600 submitted by Selway Construction, Inc. be accepted and that Selway Construction, 1 City Council, September 8, 2025; Agenda Item #5, SR# 2507-4968, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=83570&dbid=0&repo=PaloAlto&searchid=98faf61c- 0eb3-483a-8abc-1148b868b690
Inc. be declared the lowest responsible bidder. Staff recommends approval of Construction Contract No. C261972323 with Selway Construction, Inc. The construction contingency amount of $26,160, which equals 10% of the contract value, is requested for related, additional but unforeseen work which may arise during the project, implemented via City-approved change orders.
Staff confirmed with the Contractor’s State License Board that the contractor has an active license on file. Staff also contacted the listed references for Selway Construction, Inc. and found that they performed satisfactorily on past construction projects for other clients.
FISCAL/RESOURCE IMPACT
Funding for this contract is available in the Fiscal Year 2026 Adopted Capital Improvement Program Fund Park Restroom Installation (PG-19000) project.
STAKEHOLDER ENGAGEMENT
The proposed project replaces an existing smaller restroom with a larger restroom matching the style and aesthetics of the existing building and in relatively the same location. Appropriate measures will be taken to keep the existing restroom in operation until its replacement is ready as feasible. The community will be notified with construction updates and timeline when appropriate. A Park Improvement Ordinance (PIO) is not required because the proposed replacement of a smaller restroom building with a larger restroom building in the same location is not considered a substantial improvement to the park. Minor Architectural Review Board approval was provided for the project in October 2025.
ENVIRONMENTAL REVIEW
The installation of a modular restroom building is categorically exempt from the California Environmental Quality Act (CEQA) under Section 15303 (Construction of Small Structures) of the CEQA guidelines.
ATTACHMENTS
Attachment A: Bid Summary
APPROVED BY:
Brad Eggleston, Director Public Works/City Engineer
3 Construction Contract for the Mitchell Park Restroom Site Work Project C26197232; https://www.paloalto.gov/files/assets/public/v/1/public-works/engineering-services/c26197232-selway- construction-mitchell-park-restroom-final.pdf