HOW TO PREPARE YOUR APPLICATION
3 PRE-APPROVED PLAN SET
The Pre-approved parklet plans for Cal Ave are available for download on the City's website here. After reviewing this guide, confirming your eligibility and beginning to plan your parklet design, work with your contractor to finalize your parklet design and prepare your plan set. You or or contractor will indicate your parklet information, site plan, and design selections directly on the pre-approvced plan set in the marked areas. Please fill out ALL applicable marked areas on the plan set to streamline your permit review process.
DOWNLOAD THE PRE-APPROVED PLAN SET
Go to the City's website to download the
plan set.
www.CityofPaloAlto.org/Parklets
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WORK WITH YOUR CONTRACTOR TO PREPARE THE PLAN SET
The green shaded areas of
the plan set indicate the areas
that you and your contractor
must fill out, including:
• Selecting your design
features and parkelt type.
• Filling in the required
parklet information.
• Indicating your materials
choices
• Planning your site and
parklet configuration.
CITY OF PALO ALTO PREAPPROVED PARKLETSFORCALAVE- 2026
HOW TO PREPARE YOU APPLICATION
4 APPLICATION PROCESS & CHECKLIST
The pre-approved parklet process is outlined below, including the Application Checklist.
Ensure you submit ALL the required checklist items for review.
PREPARE
• Review the Checklist below
• Plan your parklet
• Determine if you need a letter of consent (see Appendix A) • Consult your contractor and finalize parklet design
APPLICATION CHECKLIST
D Permit Application (See appendix for application)
D Certificate of Insurance (See appendix for guidelines) D Letter(s) of Consent (if applicable) (See appendix for sample letter of consent) D Electric Permit (if applicable)
□ HAZMAT Permit (if applicable)
D Completed Pre-Approved Plan Set
D All product specification sheets
MINISTERIAL REVIEW
PLAN APPROVAL, PERMIT PAYMENT & PERMIT ISSUANCE
( CONSTRUCTION & INSTALLATION
INSPECTIONS
( ONGOING MAINTENANCE
( PARKLET PERMIT RENEWAL (every year)
PARKLET REMOVAL (as needed)
CITY OF PALO ALTO PREAPPROVED PARKLETSFORCALAVE- 2026
)
)
)
‐‐‐PW STAFF USE ONLY‐‐‐
SPECIAL PROVISIONS
1. Permittee shall provide the City evidence of Personal Injury and Property Damage insurance in a form acceptable to the City’s Risk Manager, in the minimum amounts of $2,000,000 each for personal injury and property damage or else as indicated below. Said insurance shall name the City of Palo Alto, its officers and employees as an additional insured and sh all be primary insurance with any City insurance being excess only. Said insurance shall be maintained so long as this permit remains in force, and evidence of said current insurance and subsequent renewals shall be submitted to the City of Palo Alto, Public Works Engineering Division.
2. Encroachment, construction or use shall not extend beyond the area identified and specified as part of this permit.
3. Encroachment shall not restrict visibility to any traffic control devices or signs.
4. No encroachment is permitted in exclusive bike lanes (where parking is not permitted); bus stops, or "no parking zones" unless specifically authorized within this permit.
5. Encroachment shall not block or cover access to any utility pole, manhole, vault, cleanout, valve, junction or meter box.
6. Permittee shall maintain encroaching or constructed facility and/or the property in a good and safe condition. Construction shall be in conformance with plans approved by the City.
7. Parklet requires Public Works Inspection prior to the start of construction.
8. Whenever construction, reconstruction or maintenance work to City facilities requires relocation or modification of the encroachment, construction or use, such relocation or modification work shall be done by Permittee at Permittee's sole expense.
9. Permittee shall assure adequate visibility of encroachment, construction or use during daytime and nighttime hours.
10. Permittee shall conform to all requirements of the Palo Alto Traffic Control Manual, as applicable.
11. Any public and/or private improvements damaged by the encroaching activities must be repaired or replaced in‐kind to the satisfaction of the improvement owner and at Permittee expense.
12. Permittee shall comply with all applicable law including the Palo Alto Municipal Code, State and County Health Orders in effect, and City ordinances, resolutions and regulations/guidelines (including the Parklet Standards, Requirements for parklets and Weatherization Standards).
13. Permittee shall maintain the site in accordance with the parklet cleanliness standards.
14. See Attachment(s) A B C D E F for addition al permit conditions.
15. OTHER:X
(A) This permit does not authorize the use of electric and propane devices.
Such uses require the approval of a separate electrical and hazmat permit.
(B) Expiration provisions: Applicant shall renew this permit within 4 weeks of expiration. Expiration date is 1 year from date of permit issuance.
(C) Insurance Provisions: See Item 1 above. Applicant shall maintain valid insurance for the life of the permit.
S:\PWD\ENG\FORMS\Insurance\Insurance Certificate Submission Requirements.docx Rev 3/9/15 To obtain a permit for working or placing a private facility in the public right- of-way or public property, it is necessary to file with the Public Works Engineering Services Division an approved insurance certificate prior to permit issuance. See reverse page for sample certificate.
COVERAGE REQUIREMENTS
Coverage Type Requirement Minimum Limits*
EACH OCCURRENCE AGGREGATE
Comprehensive General Liability:
INCLUDING:
Occurrence-based Coverage
Personal Injury
Broad Form Property Damage
Blanket Contractual
Bodily Injury
Property Damage
Bodily Injury & Property
Damage Combined
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
Comprehensive Automobile Liability**:
INCLUDING:
Owned
Hired
Non-Hired
Bodily Injury (Each Person)
Bodily Injury (Each Occurrence)
Property Damage
Bodily Injury & Property
Damage Combined
$1,000,000
$1,000,000
$1,000,000
$1,000,000
* These minimums may be raised for some permits based on the evaluation by the City Risk Manager. ** Automobile liability insurance is required for a Street Work Permit only. (A) BEST’S KEY RATING GUIDE Required insurance coverage shall be provided through carriers with a Best’s Key Rating of A:VII or higher and are admitted to do business in the State of California. The certificate of insurance must be completed and executed by an authorized representative of the company providing insurance. This required insurance must be maintained for the life of the permit. (B) ADDITIONAL INSURED For the Comprehensive General Liability policy, provide an endorsement that explicitly names the city as additional insured with the following statement: “The City of Palo Alto, its Officers, Officials, Employees, Agents and Volunteers are named additional insured ”. This statement must be placed on a CG 20 12 (Additional Insured - State or Political Subdivision - Permits) . The form must state the policy number(s) to which it applies and be certified by an authorized insurance agent. Reference to this attachment must be provided on the face of the certificate.
(C) PRIMARY COVERAGE An included endorsement and statement on the certificate specifying the following: “This insurance is primary coverage and that any city insurance is excess coverage only ”. (D) CERTIFICATE HOLDER The City of Palo Alto, Public Works Engineering Services Division, 285 Hamilton Avenue Palo Alto CA 94301, must be named as Certificate Holder.
(E) CRANE WORK Where work involves a crane, riggers coverage shall be provided in the amounts above. (F) POLICY NUMBERS Relevant policy numbers must be shown on the face of the certificate and all attachments. (G) INSURED NAME The insured shall be the same party as the applicant. If the application is made for a "d.b.a." name, that name must also appear on the certificate as an insured. (H) CANCELLATION The provision for 30 day notice to the City of Palo Alto for cancellation or change of coverage. (I) EFFECTIVE PERIOD There must be a definite period of applicability. "Open" or "continuous" are not acceptable expiration dates.
(J) INDEMNIFICATION The liability insurance policy shall include a contractual liability endorsement providing insurance coverage for the Permittee’s agreement to indemnify the City. -- Please see reverse for sample certificate –
Insurance Certificate Submission Guide
PUBLIC WORKS
Engineering Services Division
[email protected] – 650.329.2151