City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Office of Emergency Services
Meeting Date: June 1, 2026
Report #:2603-6123
TITLE
Approve Amendment No. 1 to Contract C21180768 with Public Safety Innovation, Inc. to Extend Term by One Year and Update the Schedule of Rates at No Additional Not-to-Exceed Financial Authority; CEQA Status - Not a project
RECOMMENDATION
Staff recommends that the City Council approve and authorize the City Manager or their designee to execute Amendment No. 1 to Contract C21180768 with Public Safety Innovation Inc. (Attachment A) to extend the contract term by one year to May 23, 2027 and update the schedule of rates for continued provision of as-needed specialized professional services across a facet of network, computer, data, radio, and mobile systems that reside in vehicles, portable platforms, and City facilities.
ANALYSIS
Palo Alto public safety departments operate critical emergency response vehicles, systems, and supporting facilities that in some cases exceeds the skillsets of existing City staff to maintain.
Since 2013 the Office of Emergency Services has used contract support to maintain our specialized emergency services vehicles, systems, and facilities to a high level of readiness and service. The Office of Emergency Services initiated this current contract with Public Safety Innovation in 2021 with a five-year term not to exceed $250,000 for the provision of on-call specialized professional services across a facet of network, computer, data, radio, and mobile systems that reside in vehicles, portable platforms, and City facilities.1 Over the past five years OES has issued 17 task orders encompassing:
Installation of vehicular components to response vehicles: warning devices, telecommunications equipment, sensors;
1 Public Safety Innovation, Inc Contract for Specialized Professional Services C21180768 https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-manager-reports- cmrs/2021/id-12092.pdf
Maintenance and repair of specialized public safety vehicle systems: masts, solar systems, battery systems, touch screen systems, environmental systems, etc.; and Provision of specialized systems: Mobile, portable, and equipment located in City facilities, to support the Office of Emergency Services and other jointly-managed equipment.
The end of the existing contract term for the contract with Public Safety Innovation ends May 23, 2026. Approval of Amendment One extends the term by one year, while also updating the schedule of rates, so that additional services can be provided as needed, using existing contract authority. This will enable a range of maintenance services OES anticipates will be needed over the next twelve months to both emergency response vehicle systems and facilities. This extended term will also provide OES an opportunity to pursue a request for proposals leading to the establishment of a new contract for similar services.
FISCAL/RESOURCE IMPACT
Funding is available in the existing contract for this amendment to support an additional year of on-call services. Approval of this amendment will not appropriate additional funds, and the original not to exceed amount of $250,000 in the General Fund is unchanged. The City has expended $181,422 to date.
STAKEHOLDER ENGAGEMENT
OES coordinated this staff report with Administrative Services Department and the City Attorney’s Office. No other stakeholders were necessary for this effort.
ENVIRONMENTAL REVIEW
CEQA Status - Not a project under CEQA.
ATTACHMENTS
Attachment A: Public Safety Innovation, Inc. C21180768 Amendment 1 APPROVED BY:
OES Chief Ken Dueker, Director Office of Emergency Services