2024 2025 2026 Q3
POLICE DEPARTMENT
Overtime Expense
Adopted Budget (A) $1,028,988 $1,098,939 $1,173,110
Modified Budget (B) 1,028,988 1,098,939 1,173,110
Net Overtime Cost - see below 1,160,290 1,868,684 (288,999) Variance to Budget (131,303) (769,745) 1,462,109
Overtime Net Cost
Actual Expense $3,467,691 $3,181,061 $2,238,811
Less Reimbursements
Other Program Reimbursements 259,747 - 626,317
California OES/FEMA (Strike Teams) - - -
Stanford Communications 99,161 109,651 76,548
Utilities Communications Reimbursement 56,429 67,170 46,065 Local Agencies (C) 6,574 6,813 8,513
Police Service Fees 117,433 138,141 95,538
Total Reimbursements 539,345 321,775 852,981
Less Department Vacancies (A) 1,768,057 990,602 1,674,829 Net Overtime Cost $1,160,290 $1,868,684 ($288,999)
Department Vacancies (number of days) 5,419 2,733 3,933 Workers' Compensation Cases 21 13 13
Department Disabilities (number of days) 381 664 658
FIRE DEPARTMENT
Overtime Expense
Adopted Budget (D) $2,146,234 $2,721,066 $3,079,691
Modified Budget (E) 2,146,234 5,216,682 4,939,387
Net Overtime Cost - see below 1,734,841 3,474,470 1,697,192 Variance to Budget 411,393 1,742,212 3,242,195
Overtime Net Cost
Actual Expense $4,099,233 $5,288,738 $3,096,438
Less Reimbursements
California OES/FEMA (Strike Teams) - 957,482 363,297
Fire Station 8 Fire Services 272,267 360,786
Total Reimbursements - 1,229,749 724,083
Less Department Vacancies (D) 2,364,392 584,519 675,162 Net Overtime Cost $1,734,841 $3,474,470 $1,697,192
Department Vacancies (number of days) 5,297 3,401 2,274 Workers' Compensation Cases 8 16 15
Department Disabilities (number of days) 274 395 393
NOTES:
(A) The FY 2026 Police Department budget did not include any new positions. (B) Police Department adopted budget has not been adjusted in FY 2026. (C) Includes Animal Control Services contract with Los Altos and Los Altos Hills. (D) The FY 2026 Fire Department budget was increased by 3.0 Fire Captains and 7.0 Single Role EMS Division positions. (E) As part of the FY 2026 Mid-Year Review, City Council approved actions that result in a Fire Department overtime budget of $4.9 million.
Attachment B
Public Safety Departments
Overtime Analysis for Fiscal Years 2024 through 2026