Attachment E - Side letter for Palo Alto Fire Chief’s Association (FCA) and International Association of Fire Fighters (IAFF) re Holidays

Proposed Side Letter of Agreement
City of Palo Alto and Palo Alto Fire Chiefs’ Association Effective July 1, 2025 – June 30, 2028

City of Palo Alto and Palo Alto Fire Chiefs’ Association Proposed Side Letter of Agreement: July 1, 2025 – July 30, 2028

SIDE LETTER AGREEMENT

BETWEEN

THE CITY OF PALO ALTO
AND
PALO ALTO FIRE CHIEFS’ ASSOCIATION

In order to comply with CalPERS reporting requirements and ensure the intent of the parties that compensation provided to employees constitutes pensionable compensation/compensation earnable, the City of Palo Alto (City) and the City of Palo Alto Fire Chiefs’ Association (FCA) hereby agree to amend Article VI of the Memorandum of Agreement (MOA) between the parties, titled “Holidays” of the MOA between the parties as follows:

ARTICLE VI – HOLIDAY PAY
Section 3. 56-Hour Work Week Assignments. Shift personnel shall receive pay in lieu of taking paid leave for accrued holidays. One hundred sixty one and one half (161.5) hours are paid annually to an employee at a rate of 6.21 hours of straight time pay, inclusive of EMT differential, each pay period.

Such paid hours will be paid 6.21 hours of in lieu of holiday pay each pay period. Hours are prorated and accrue based on hours worked.

For the Association

For the City

________________________________
BC Ryan Stoddard, President Date

________________________________
Tori Post, Manager Employee & Labor
Relations Date

________________________________
Chief Steven Lindsey Date

________________________________
Sandra Blanch, HR Director Date

________________________________
Jennifer Fine, Deputy City Attorney Date

________________________________
Ed Shikada, City Manager Date

Proposed Side Letter of Agreement
City of Palo Alto and Local 1319, International Association of Fire Fighters Effective July 1, 2025 – June 30, 2028

City of Palo Alto and Local 1319, International Association of Fire Fighters Proposed Side Letter of Agreement: July 1, 2025 – July 30, 2028

SIDE LETTER AGREEMENT

BETWEEN

THE CITY OF PALO ALTO
AND
LOCAL 1319, INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS
In order to comply with CalPERS reporting requirements and ensure the intent of the parties that compensation provided to employees constitutes pensionable compensation/compensation earnable, the City of Palo Alto (City) and the Local 1319, International Association of Fire Fighters (IAFF) hereby agree to amend Article IX of the Memorandum of Agreement (MOA) between the parties, titled “Holidays” as follows:

ARTICLE IX – HOLIDAYS
…
161.5 hours are paid annually to an employee at a rate of 6.21 hours of straight time pay, inclusive of Pay Differentials Article VIII, each pay period. Shift personnel shall receive pay in lieu of taking paid leave for accrued holidays. Such paid hours are in addition to the normal biweekly base pay. Shift personnel will be paid 6.21 hours of in lieu of holiday pay each pay period. Hours are prorated and accrued based on hours actually worked.