City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Transportation
Meeting Date: August 10, 2026
Report #:2607-6524
TITLE
Approval of Purchase Order with JAM Services, Inc. for the purchase of Traffic Signal Network Switches for a Total Not-To-Exceed Amount of $714,639 for 2 years; and amendment of the FY 2027 Budget in the Capital Improvement Fund. CEQA Status – Categorically Exempt (CEQA Guidelines section 15301).
RECOMMENDATION
Staff recommends that City Council:
1. Approve and authorize the City Manager or designee execute a Purchase Order with JAM Services, Inc. to procure traffic signal network switches and associated hardware for a total not-to-exceed amount of $714,639 (Attachment A).
2. Amend the Fiscal Year Budget Appropriation for the Capital Improvement Fund (requires a 2/3 vote) to:
a. Increase the Traffic Signal Cabinet Upgrades project (TR-27005) in the amount of $220,000;
b. Decrease the Traffic Signal and Intelligent Transportation Systems project (PL- 05030) in the amount of $220,000;
c. Increase revenue from Other Agencies (2016 Measure B Local Streets and Roads (LSR)) in TR-27005 in the amount of $220,000; and
d. Decrease revenue from Other Agencies (2016 Measure B Local Streets and Roads (LSR)) in PL-05030 in the amount of $220,000.
BACKGROUND
On November 13, 2017, City Council adopted the 2030 Comprehensive Plan, which directed staff to use appropriate technology to improve circulation safety in the City (Policy T6.7) and improve efficiency and effectiveness (Policy S1-9.1). In this context, staff identified a need to replace existing traffic signal network switches due to their age and industry best practices.
Staff developed needs and requirements for replacing existing traffic signal and core switches
and released an RFQ with detailed specifications and requirements that would satisfy existing requirements as well as allow for growth to accommodate developing ITS and network communications needs that may develop in the near future (approximately ten to 15 years).
City Staff (Office of Transportation and Electric Utilities) maintains and operates 102 signalized intersections throughout the City, including one on the Stanford University campus, through a centralized traffic management system. At each individual traffic signal, a traffic signal cabinet contains necessary hardware essential to its operations, including a network switch which allows communications and operational management via a centralized traffic signal management system server. Network switches currently in use were procured in 2014 as part of complete citywide traffic signal controller and management system overhaul. Based on industry best practices as well as recommendations from the City’s Information and Technology Department, network switches should be replaced every six to 12 years, and thus the City’s Office of Transportation and Electric Utilities Department began development of a replacement plan in 2025 to replace all traffic signal related switches.
ANALYSIS
City Staff released a Request for Quotation (Link: RFQ 194354 - Traffic Network Communication Switch Replacement/Update) on April 27, 2026, and closed the bid period on May 20, 2026, for traffic signal switches and associated hardware and received two qualifying bids. JAM Services was the lowest qualified bid at a total of $651,151 (pre-tax), which comes to a total not-to- exceed amount of $714,639 including sales tax.
The bid item product list included:
105 Traffic Signal Edge Switches, including power supplies, which provide connection between the traffic signal controllers and the City’s fiber optic communications network Three (3) Core Switches, which connect the fiber optic communications network for the traffic signals to the centralized traffic management system servers and staff terminals 210 SFP (small form-factor pluggable) Transceivers, which are pluggable network interface modules used to connect fiber strands to the network switch ports to transmit and receive data related to the City‘s traffic signal operations This project, originally planned for phase implementation over several years, received approval as part of projects for the Measure B – Local Streets and Roadway funding allocation from Valley Transportation Authority. This enables the project implementation to be expedited, over an estimated 12-month period.
FISCAL/RESOURCE IMPACT
This action is part of the Traffic Signal Cabinet Upgrades project (TR-27005), which was included in the City’s FY 2027 Proposed Capital Budget with Measure B LSR revenue of $500,000. The recommended actions in this memorandum will reallocate the remaining $220,000 of appropriation and Measure B LSR revenue from Traffic Signal and Intelligent Transportation Systems (PL-05030) to fully fund the TR-27005 project, for a total project budget of $714,639.
Reducing the budget for Traffic Signals and Intelligent Transportation Systems (PL-05030) will have no operational or financial impact because the $220,000 in Measure B Local Streets and Roadways (LSR) funding is not currently committed or earmarked for a specific project.
Reallocating these funds to the Traffic Signal Cabinet Upgrades project (TR-27005) fully funds the project while aligning the Measure B LSR funding with its intended use. This reprioritization improves financial transparency, grant tracking, and accountability without delaying or eliminating any planned projects or services under PL-05030.
City staff successfully qualified this purchase as a congestion relief project under the VTA 2016 Measure B – Local Streets and Roadways (LSR) Program. As a result of the City‘s high pavement condition index (PCI), the Measure B LSR Program will reimburse 100 percent of the anticipated expenditures totaling ($714,639) associated with this project.
STAKEHOLDER ENGAGEMENT
The Office of Transportation collaborated on this procurement process with the City’s Information Technology and Electric Utilities (primary maintenance provider) departments. OOT will continue to work closely with these departments through the deployment, configuration, and on-going maintenance of these network switches.
ENVIRONMENTAL REVIEW
This purchase would qualify for CEQA Categorical Exemption Section 15301, (Class 1 exemption), which applies to projects involving the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, provided there is negligible or no expansion of existing or former use.
ATTACHMENTS
None.
APPROVED BY:
Ria Hutabarat Lo, Chief Transportation Official