City Council
Staff Report
From: City Manager
Report Type: INFORMATION REPORTS
Lead Department: City Clerk
Meeting Date: August 17, 2026
Report #:2607-6588
TITLE
Boards, Commissions, and Committees 2026 Mid-Year Attendance Report; CEQA Status - Not a Project
RECOMMENDATION
This is an informational report, and no action is recommended.
BACKGROUND
The Boards, Commissions, and Committees (BCC) Handbook specifies that a compilation of attendance will be submitted to the City Clerk and presented to City Council at least annually listing absences for all members. The Handbook emphasizes the significance of consistent attendance and outlines the policies surrounding absences. Regular attendance by all members is essential to ensure collaborative and efficient public participation. Members are expected to make every effort to attend all scheduled meetings. Should a member be absent from more than one-third of the BCC meetings within a calendar year, their absences will be reported to the City Council, which could result in a removal.
ANALYSIS
Staff has collaborated with the assigned administrative support to compile a report detailing the attendance and absences of the members and commissioners. The report reflects the numbers of absences, remote attendance, and total of meetings attended from January through June 2026, as well as percentage of missed meetings. Commissioners who joined mid- year or finished their terms during the reported period are indicated with an “X.” The purpose of this Mid-Year Attendance Report is to maintain transparency and determine if BCC members are on track with adhering to attendance requirements. Staff acknowledge that three BCC members between the Historic Resources Board and the Human Relations Commission have exceeded the attendance requirements, however, do not expect this to be indicative of future attendance nor elevated to a level of concern.
ATTACHMENTS
Attachment A: 2026 Mid-Year Attendance Report of Boards, Commissions, and Committees
APPROVED BY:
Mahealani Ah Yun, City Clerk