AMENDMENT NO. 1 TO AGREEMENT
BETWEEN THE CITY OF PALO ALTO AND THE COUNTY OF SANTA CLARA FOR COST SHARING AT 2000 GENG ROAD SAFE PARKING EXPANDED SITE
This Amendment No. 1 (this “Amendment”) to the Agreement Between the County of Santa Clara and the City of Palo Alto (the “Contract” as defined below) is entered into as of September 12, 2026 by and between the CITY OF PALO ALTO, a California chartered mun icipal corporation (“CITY”), and the COUNTY OF SANTA CLARA, a political subdivision of the State of California (“COUNTY”). CITY and COUNTY are referred to collectively as the “Parties” in this Amendment.
R E C I T A L S
A. The Contract (as defined below) was entered into by and between the Parties hereto for the City to contribute funds to the County’s operation of the Expanded Site at 2000 Geng Road for Safe Parking (“Safe Parking”), as detailed therein.
B. The Parties now wish to amend the Contract in order to extend the term of the Contract and amend other terms.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree:
SECTION 1. Definitions. The following definitions shall apply to this Amendment:
a. Contract. The term “Contract” shall mean the “Agreement Between the County of Santa Clara and the City of Palo Alto” between COUNTY and CITY, effective February 1, 2025.
b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract.
SECTION 2. Section 1 of the Contract is hereby amended to read as follows:
1) TERM
This Agreement is effective on February 1, 2025 and will continue thereafter through June 30, 2027 unless extended by mutual consent or terminated as provided below in Sections 4 and 13.
SECTION 3. Section 2 of the Contract is hereby amended to read as follows:
2) ROLES AND RESPONSIBILITIES
a) The Parties shall jointly develop, implement, and monitor the programs described in Exhibit A: Program Specifics (“Programs”).
b) City’s Responsibilities
i) The City shall designate a Program Manager to: (1) Serve as the County’s liaison to the City’s departments and City Council; (2) Participate in management meetings for the Programs, which will be held as needed; and (3) Actively assist in the developmen t and improvement of the Programs to ensure that the Programs meet their goals.
ii) The City shall reimburse the County for eligible expenses incurred in connection with this Agreement, up to the maximum amounts specified below in Table 1, following receipt, review, and approval of the County’s invoice or payment request. The County’s invoice or payment request will consist of a summary of eligible costs in accordance with this agreement.
Table 1: City’s Not-to-Exceed Contribution
Time Period
Total Maximum Financial
Obligation
February 1, 2025 - June 30, 2025 $98,507
July 1, 2025 – June 30, 2026 $235,238
July 1, 2026 – September 15, 2026 $59,104
Utility Charges (as defined below) for
February 1, 2025 – September 15, 2026
$55,000
September 16, 2026 – June 30, 2027 $295,004
Utility Charges (as defined below) for
September 16, 2026 – June 30, 2027
$30,000
TOTAL $772,853
The County shall submit its final invoice no later than sixty (60) days after expiration or termination of this Agreement, unless the City agrees in writing to a later date. The City shall have no obligation to reimburse invoices submitted after that date.
Notwithstanding anything to the contrary in the Geng Road Lease, the City shall pay for electricity, gas, refuse, sewer, and water for the Geng Road site (“Utility Charges”) during the time periods above up to the specified amounts in Table 1 above. Utility Charges may be paid directly from the City to itself as the utility provider, through interdepartmental transfer or other City accounting mechanism, or the City may reimburse the County for actual eligible utility costs paid, as applicable.
iii) The City’s contribution under this Agreement may be funded from a combination of Permanent Local Housing Allocation (“PLHA”) funds, General Fund appropriations, and/or other legally available funds, subject to applicable restrictions on the use of suc h funds, City Council appropriations, and all applicable federal, state, and local laws and requirements.
c) County’s Responsibilities
i) The County shall designate one or more Program Managers to: (1) Serve as the City’s liaison to County departments; (2) Plan and lead management and coordination meetings, which will be held as needed; (3) Lead in development, management, and refinement of the Programs to ensure that the Programs meet their goals; and (4) Lead coordination meetings with appropriate stakeholders to ensure the Programs’ success.
ii) The County shall provide or subcontract Programs’ services. To the maximum extent practicable, the County shall leverage other resources to offset, improve, or expand the Programs’ services.
iii) The County or its contractors shall implement referral criteria and procedures consistent with the Santa Clara County Continuum of Care’s Coordinated Assessment System.
iv) The County shall maintain complete and accurate financial records supporting all costs for which reimbursement is sought under this Agreement and reasonably requested by the City for audit purposes.
v) To the extent the City uses PLHA or other restricted funds under this Agreement, the County shall cooperate with the City in providing documentation required by the State or funder to support cost eligibility, reporting, monitoring, and audit compliance. The City shall communicate any known funding -source-specific documentation requirements to the County reasonably in advance.
d) The Parties shall work collaboratively to: i) Establish the Programs’ success and outcome measures consistent with the Santa Clara County Continuum of Care’s System Performance Measures; ii) Identify resources that would enable the Programs to more effectively use City and County funds and improve Programs, incorporating lessons learned from similar Programs; iii) Meet regularly to discuss the performance and progress of the Programs. When appropriate, the Parties shall jointly develop corrective actions to be implemented by the Programs’ contractors; iv) Jointly monitor the Programs’ expenses and outcomes. Based on the availability of the City’s
funds in future years and the Programs’ outcomes, the Parties will determine whether to continue, expand, contract, or terminate the Programs at the end of the Term;
e) Funding under this Agreement is contingent on appropriations approved by the City Council and, where applicable, on the continued availability and lawful use of PLHA or other restricted funding sources. Nothing herein, however, shall prevent the obligation of the City Council to reimburse costs eligible under this Agreement where any non -compliance with PLHA or other restricted funding sources was due to conditions not communicated to the County in advance.
SECTION 4. The following exhibit to the Contract is hereby amended to read as set forth in the attachment to this Amendment, which is hereby incorporated in full into this Amendment and into the Contract by this reference:
a. Exhibit “A” entitled “PROGRAM SPECIFICS”, AMENDED, REPLACES PREVIOUS.
SECTION 3. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect.
SECTION 4. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference.
SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written.
CITY OF PALO ALTO
______________________________
City Manager
APPROVED AS TO FORM:
______________________________
City Attorney or designee
COUNTY OF SANTA CLARA
______________________________
Name:
Title:
APPROVED AS TO FORM AND LEGALITY:
______________________________
Name:
Title:
Attachment: Exhibit “A” “PROGRAM SPECIFICS”
EXHIBIT A: PROGRAM SPECIFICS
This Exhibit describes the Programs that will be implemented under this Agreement, either directly by the County or by a County subcontractor.
A. Safe Parking (SP)
1. Program Description
SP programs provide homeless households with a temporary, overnight, safe location to park, as along with case management and related supportive services.
2. Ordinance
The County agrees to comply with all of the terms and conditions set forth in the City’s Safe Parking Ordinance.
3. Target Population
The Program shall serve homeless households who are unsheltered and sleeping in their vehicle with priority for households with students enrolled in a school district within Palo Alto as outlined in the Safe Parking Ordinance.
4. Number of Households
The County or its contractors shall serve up to 10 households at a given point in time.
5. Program Funding Amount
The City shall reimburse the County for eligible documented Program costs in accordance with Section 2(b)(ii) of this Agreement, up to the maximum amounts authorized under this Agreement.
6. Reporting Requirements
a) The County shall provide quarterly reports to the City no later than thirty (30) days following the end of each calendar quarter, unless otherwise agreed in writing by the Parties. Quarterly reports shall include, at a minimum:
b) Number of unduplicated clients served:
a. All clients served.
b. Clients served that are connected to the City.
c) Exit destinations:
a. Number of unduplicated clients exits per period by exit categories. b. Number of unduplicated clients exits per period by exit categories for those connected to the City.
d) Enrollments of Palo Alto connected clients for the time period as well as enrollments that are new in that time period.
e) Average length of time that individuals and families remain in program. f) Returns to homelessness within 12 months of individuals and families served, as data becomes available.
g) Returns to homelessness within 2 years of individuals and families served, as data becomes available.
h) A summary budget -to-actual report of operation and maintenance costs funded by the City during the reporting period, in categories and a format agreed upon by the Parties.