February 8, 2022
6:30
PM
Via Zoom Teleconference
340 Palos Verdes Drive West
Palos Verdes Estates, CA 90274
AGENDA
OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
PALOS VERDES ESTATES, CALIFORNIA 90274
Copies of the staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the office of the City Clerk and are available for public inspection. If applicable, materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Any person having any question concerning any agenda item may call the City Clerk to make inquiry concerning the item. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk at 310-378-0383, at least 48 hours prior to the meeting to request a disability-related modification or accommodation.
The City Council welcomes and encourages public participation at the Council meetings; however, to allow for the orderly progression of business, each person wishing to comment or make a presentation shall be limited to up to three (3) minutes. Anyone wishing to address the City Council is requested to fill out a green speaker's card available at the entry of the meeting room. The card permits the City to identify persons for purposes of City Council minute preparation. Please see specific agenda sections below for any other requirements related to meeting participation. The City Council, at the direction of the Mayor with concurrence of the Council, may modify the order of items shown on the agenda.
CLICK HERE TO OPEN A PDF OF THIS AGENDA
The City Council welcomes and encourages public participation at the Council meetings. This meeting will be held via videoconference only in order to reduce the risk of spreading COVID-19 and pursuant to AB 361 and the County of Los Angeles Public Health Officer’s recommended measures to promote social distancing. All votes taken during this teleconference meeting will be by roll call vote, and the vote will be publicly reported.
HOW TO VIEW THE MEETING: No physical location from which members of the public may observe the meeting and offer public comment will be provided. The meeting will not be livestreamed; however, the meeting will be recorded and made available on the City’s website. You may attend the meeting through a computer or telephone:
BY COMPUTER: https://us02web.zoom.us/j/89059457819
Zoom Meeting ID: 890 5945 7819
BY TELEPHONE: 1 669 900 9128, Enter Code: 890 5945 7819# HOW TO PARTICIPATE BEFORE THE MEETING: Please submit your correspondence in writing to [email protected]. Comments received by NOON on Tuesday, February 8, 2022 will be forwarded to the Councilmembers and posted online as late correspondence. All correspondence submitted electronically via email will be provided to the legislative body, but will not be read aloud at the meeting.
HOW TO PARTICIPATE DURING THE MEETING: Members of the public are encouraged to participate under COMMUNICATIONS FROM THE PUBLIC or on any item of interest on the Agenda by simply utilizing the "Raise Hand" feature during the item under consideration. When called upon to speak please state your name for the record. Members of the public are not required to submit notification in advance.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF AGENDA
MAYOR’S REPORT - MATTERS OF COMMUNITY INTEREST
CITY MANAGER’S REPORT
COMMUNICATIONS FROM THE PUBLIC
This portion of the agenda is reserved for comments from the public on items which are NOT on the agenda. Due to state law, no action can be taken by the Council this evening on matters presented under this section. If the Council determines action is warranted, the item may be referred to staff or placed on a future Council agenda.
CONSENT AGENDA (ITEMS 1-8)
1. CITY COUNCIL ACTION MINUTES
a)
Minutes of January 25, 2022 Special Meeting
b)
Minutes of January 25, 2022 Regular Meeting
Recommendation: Review and Approve.
MINUTES
2. APPROVAL OF WARRANT REGISTERS
Recommendation: Review and Approve Warrant Register(s) of February 8, 2022 Warrant Register Approval - 08 FEB 2022
3. REAFFIRMING THE FINDINGS TO HOLD VIRTUAL CITY COUNCIL, COMMISSION, COMMITTEE, BOARD AND OTHER CITY BODIES, MEETINGS UNDER AB 361 Recommendation: That the City Council reaffirm the findings set forth in Resolution No. R21-38 to continue to hold virtual meetings pursuant to AB 361.
Staff Report
4. ACCEPTANCE OF DONATIONS
Recommendation: Accept the donations as presented and thank the donors for their generosity.
Staff Report
5. AMENDMENT TO LICENSE AGREEMENT WITH PENINSULA JUNIOR LEAGUE BASEBALL Recommendation: Review and Approve the First Amendment to the License Agreement for Use of George Allen Field.
Staff Report
6. ACCEPTANCE OF COMPLETION OF CONSTRUCTION CONTRACT FOR THE PW-686-21 FY 21/22 MISCELLANEOUS STREET REPAIRS PROJECT Recommendation: 1) Accept as complete the PW-686-21 FY 21/22 Miscellaneous Street Repairs Project (project); and, 2) Direct the City Clerk’s office to file the Notice of Completion; and, 3) Release the retention 30 days after the County Recorder’s office records the Notice of Completion.
Staff Report
7. RECEIPT AND FILING OF THE QUARTERLY TREASURER’S REPORT FOR THE QUARTER ENDING DECEMBER 31, 2021 Recommendation: Receive and File.
Staff Report
8. APPROVAL OF RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO THE RETIREMENT CONTRACT BETWEEN THE CALIFORNIA PUBLIC EMPLOYEE’S RETIREMENT SYSTEM AND THE CITY OF PALOS VERDES ESTATES TO INCREASE COST SHARING FOR THE PALOS VERDES ESTATES POLICE OFFICERS ASSOCIATION CLASSIC MEMBERS BY 1.0%.
Recommendation: Approve the Resolution of Intention to approve an amendment to the retirement contract for classic local miscellaneous members in the Palos Verdes Estates Police Officers Association and for classic local police members in the Palos Verdes Estates Police Officers Association to increase employees cost share by 1.0%.
Staff Report
PUBLIC HEARING(S)/ORDINANCES
OLD BUSINESS
9. APPROVAL OF CONTRACT AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH ARDURRA GROUP INC. FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE PVE GUARDRAIL PROJECT, CITY PROJECT NO. PW-672-19, FEDERAL PROJECT NO. HSIPL-5283(010) Recommendation: 1. Approve a contract amendment to the professional services agreement for construction management services for the PVE Guardrail project, City Project No. PW-672-29, Federal Project No. HSIPL-5283(010) in the amount of $52,000 for full-time inspection of the contractor's work beyond 45 days, for materials testing and for project close-out; and 2) Appropriate $43,852.70 from the Road Maintenance Rehabilitation Account to be included with the contract contingency to support the contract amendment.
Staff Report
NEW BUSINESS
10. STATUS REGARDING RETURNING TO IN-PERSON MEETINGS
Recommendation: Consider the options available for holding public meetings (City Council and Committees) and direct Staff accordingly.
Staff Report
11. APPROVAL OF THE PLANS AND SPECIFICATIONS, THE AWARD OF A CONSTRUCTION CONTRACT AND BUDGET APPROPRIATION FOR THE PW-691-21 FY 21/22 SLURRY SEAL PROJECT Recommendation: 1) Approve the plans and specifications and the award of a construction contract to American Asphalt South, Inc. for the PW-691-21 FY 21/22 Slurry Seal Project (project) in the Malaga Cove Area in the amount of $610,350.00; and, 2) Appropriate an additional 10% contingency of $61,035.00 to be used for unforeseen construction costs at the discretion of the City Manager; and, 3) Appropriate $201,685.00 from the Street Re-Surfacing budget to PW-691-21 FY 21/22 Slurry Seal Project.
Staff Report
MAYOR AND COUNCILMEMBER REPORTS
This portion of the agenda is reserved for the Mayor and Councilmembers to provide comments, report on community activities and ad hoc committees, and propose topics to be calendared on a future Council agenda.
FUTURE AGENDA ITEMS
Future Agenda Items
ADJOURNMENT TO TUESDAY, FEBRUARY 22, AT 6:30 P.M.
i.
This City Council meeting can be viewed on demand thereafter on the City Website at www.pvestates.org.
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall Bulletin Boards located by front door located at 340 Palos Verdes Drive West, Palos Verdes Estates, CA 90274, not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2. Dated this 3rd day of February, 2022. Kylynn Chaney, City Clerk
CITY COUNCIL AGENDA
February 8, 2022