MINUTES OF THE FEBRUARY 22, 2022
REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF PALOS VERDES ESTATES, CALIFORNIA
A Teleconference meeting of the Palos Verdes Estates City Council was held via Zoom videoconference only in order to reduce the risk of spreading COVID-19 and pursuant to AB 361 and the County of Los Angeles Public Health Officer's recommended measures to promote social distancing. Members of the public were provided with the following information to provide public input:
BY COMPUTER: https://us02web.zoom.us/j/85181002236
Zoom Meeting ID: 85181002236
BY TELEPHONE: 1 669 900 9128, Enter Code: 851 8100 2236# CALL TO ORDER 6:30 pm
PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozzi.
ROLL CALL
Present: Council Members Murdock, Kemps, McGowan, Mayor Pro Tern Roos, Mayor Lozzi
Also Present: City Manager Prestwich, City Attorney Cotti, City Support Services Director Hannah, Interim Public Works Director Chankin, Chief of Police Best, and City Clerk Chaney
APPROVAL OF AGENDA
ACTION: Moved by Council Member Murdock, and seconded by Council Member Kemps to approve the Agenda. There was a friendly amendment by Mayor Pro Tern Roos to move item #11 to the consent agenda. The motion unanimously carried by the following roll call vote:
AYES: Murdock, Roos, McGowan, Lozzi, Kemps
NOES: None.
MAYOR'S REPORT - MATTERS OF COMMUNITY INTEREST
Mayor Lozzi reported that she and Councilmember Murdock met with the Interim Public Works Director, the Urban Forester and the Los Angeles County Fire Department to discuss the brush clearance project underway. She also noted the joint meeting with the Traffic Safety Committee and the City's consultants HR Green and Michael Baker International to review the Palos Verdes Drive West I Via Corta intersection project.
The Mayor welcomed the new City Manager, Mark Prestwich.
CITY MANAGER'S REPORT
City Manager Prestwich thanked the Mayor and noted that he had the opportunity to meet with the staff and said he was looking forward to working with the City.
COMMUNICATIONS FROM THE PUBLIC
CITY COUNCIL MINUTES
February 22, 2022
The following individuals addressed the City Council: Merlin David, Karen Logan, Desiree Myers, John Carmichael.
CONSENT AGENDA (ITEMS 1-8)
1. CITY COUNCIL ACTION MINUTES
a) Minutes of February 8, 2022 Special Meeting
b) Minutes of February 8, 2022 Regular Meeting
Reviewed and Approved.
2. APPROVAL OF WARRANT REGISTERS
Reviewed and Approved Warrant Register(s) of February 22, 2022
3. REAFFIRMING THE FINDINGS TO HOLD VIRTUAL CITY COUNCIL,
COMMISSION, COMMITTEE, BOARD ANO OTHER CITY BODIES,
MEETINGS UNDER AB 361
The City Council reaffirmed the findings set forth in Resolution No. R21-38 to continue to hold virtual meetings pursuant to AB 361.
4. PARKLANDS COMMITTEE DRAFT MINUTES OF JANUARY 13, 2022 Received and Filed.
5. TRAFFIC SAFETY COMMITTEE DRAFT MINUTES OF JANUARY 5, 2022 Received and Filed.
6. Tobacco law Enforcement Program Grant and MOU
1. Accepted $17,790 from the California Office of the Attorney General, California Department of Justice for the Tobacco Law Enforcement Program Grant; and 2.
Authorized the Chief of Police to execute, on behalf of the City of Palos Verdes Estates, a Memorandum of Understanding for the Tobacco Law Enforcement Program Grant.
7. Receipt and Filing of the Monthly Investment Transaction Reports for the Month Ending January 31, 2022
Received and Filed.
8. Item pulled.
11. Resolution No. R-22-05 Authorizing the City Manager to Submit to Cal Recycle a Notice of Intent to Comply with the Requirements of SB 1383 as Authorized By SB 619 {laird, 2021) on Behalf of the City of Palos Verdes Estates
Adopted the proposed resolution authorizing the City Manager to submit to CalRecyde a Notice of Intent to Comply with the requirements of Senate Bill 1383 (2016) as authorized by Senate Bill 619 (2021) on behalf of the City of Palos Verdes Estates.
Councilmember Kemps requested that item #8 be pulled for review.
ACTION: Moved by Council Member Murdock, and seconded by Council Member McGowan to approve the Consent Agenda with the removal of item #8. The motion unanimously carried by the following roll call vote:
AYES: Murdock, Roos, McGowan, Lozzi, Kemps
CITY COUNCIL MINUTES
February 22, 2022
NOES: None.
ITEMS REMOVED FROM CONSENT AGENDA
8. Receipt and Filing of the Financial Statements for the Period Ending January 31,2022
Councilmember Kemps asked City Support Services Director Hannah questions about the financial statements, asking if there is an income projection for the full year budget inclusive of all revenue sources. He also commented that the narrative in attachment B reflects expectations that concession revenue is understated, but it doesn't make clear what actual expectations are for the fiscal year. City Support Services Director Hannah provided an explanation on concession revenue and other revenues, noting that the estimated surplus would be $1.2 million by year end.
Councilmember Kemps also had questions related to salary and compensation and retirement costs. He also asked Director Hannah to address the excess in the budget for contractual information technology services.
Councilmember Murdock asked about the IT projects, the strategic plan and cloud migration and whether or not they were included in the budget.
Councilmember Kemps recalled the unmet needs allocation and asked for clarification about how those were reflected in the budget. He also asked for an update on the status of last year's CAFR release and associated work with the auditor. He also asked about the anticipated variance and Calpers projections around accrued liability. He also requested the Long Term Financial Plan spreadsheet be posted, and asked if the concessions have been invoiced for their reimbursement of insurance costs. City Attorney Cotti noted he is working on drafting a letter that will be sent to Director Hannah.
Counciirnember Murdock asked for clarification about the budget to actual numbers and the net position.
The City Council received and filed the Financial Statements.
PUBLIC HEARING(S)/ORDINANCES
9. Ordinance 022-752 An Ordinance Of The City Council Of The City Of Palos Verdes Estates, California Authorizing An Amendment To The Contract Between The City Council Of The City Of Palos Verdes Estates And The Board Of Administration Of The California Public Employees' Retirement System
Finance Analyst Briana Laszlo provided the staff report.
ACTION: Moved by Councilmember Kemps, seconded by Council Member McGowan to Introduce on first reading, by title only, proposed Ordinance No. 022-752: An Ordinance of the City Council of the City Of Palos Verdes Estates, California Authorizing an Amendment to the Contract Between the City Council of the City of Palos Verdes Estates and the Board of Administration of the California Public Employees' Retirement System. The motion unanimously carried by the following roll call vote:
AYES: Murdock, Roos, McGowan, Lozzi, Kemps
NOES: None.
OLD BUSINESS
CITY COUNCIL MINUTES
February 22, 2022
NEW BUSINESS
10. UPDATE ON PERFOMANCE OF STAY GREEN, INC. ON CITY PROJECT NO. 683-20 FOR CITYWIDE LANDSCAPE MAINTENANCE SERVICES
Interim Public Works Director Deborah Chankin provided the staff report. Steve Seely from Stay Green was available to answer questions.
Councilmember Murdock asked about the consultant about the improvement in compliance and whether or not that is sustainable for the duration of the contract.
Mr. Seely replied that there is a seasonal adjustment and that they would be adding additional resources.
Mayor Pro Tern Roos asked for clarification about their work product and frequency of work in various parts of the City.
Councilmember Kemps provided his comments in relation to the contract and unmet needs. Mayor Lozzi provided her comments in relation to the history of the contract. Mayor Pro Tern Roos provided clarification based on the ad-hoc committee's meeting with the vendor.
Councilmember McGowan provided his understanding of the history of the project and contract, including the RFP process. He gave staff direction to work with the vendor on management of the greenspace areas.
There was discussion on the staff recommendation of preparing an RFP for a new vendor, and the current vendor. Councilmember Kemps asked about whether or not staff had the correct information needed to be able to solicit proposals. Interim Director Chankin said that she would need to consult with staff and look over competing priorities. Councilmember Murdock asked about procedures for addressing incomplete work or nonperformance.
The City Council provided direction for the staff and ad hoc committee to work with Stay Green to discuss the current project, expectations and performance.
11. Item moved to consent.
MAYOR AND COUNCILMEMBER REPORTS
Councilmember Kemps thanked Carl and Deborah for their work with the Oakridge Landscape project and a meeting with a resident. He reported that he met with Homes Association Board members and noted that both the City and Homes Association needs to improve communication to residents, and would like to see more collaboration between the two entities.
Councilmember McGowan reported on his and Councilmember Murdock's attendance at the disaster preparedness meeting, and asked that Southern California Edison provide a report to the Council in the future regarding outages.
Councilmember Murdock also mentioned her meeting with the Fire Department, reminding homeowners that maintenance of their own property is the best defense from having fire jump from property to property. She also mentioned that she spoke to a grant management firm being used by Rancho Palos Verdes and she would like to request a future agenda item to discuss the City's needs after the Capital Improvement Workshop.
Mayor Pro Tern Roos welcomed the new City Manager. He followed up on a request from the Mayor to inquire with the South Bay Cities Council of Governments about a regional coyote management plan discussion noting he would continue to monitor this item.
There was discussion about the potential ballot initiative, and it was noted that the City Manager and the City Attorney would be reviewing this matter.
The Mayor also cited the upcoming workshop with the City Manager to take place on February 28th.
CITY COUNCIL MINUTES
February 22, 2022
FUTURE AGENDA ITEMS
ADJOURNMENT TO TUESDAY, MARCH 8, AT 6:30 P.M.
There being no further business to come before the Council, the meeting was adjourned at 8:34 p.m. to Tuesday, March 8 at 6:30 p.m.
Respectfully submitted:
CITY COUNCIL MINUTES
February 22, 2022
APPROVED:
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