May 24, 2022
6:30
PM
Via Zoom Teleconference
340 Palos Verdes Drive West
Palos Verdes Estates, CA 90274
AGENDA
OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
PALOS VERDES ESTATES, CALIFORNIA 90274
Copies of the staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the office of the City Clerk and are available for public inspection. If applicable, materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Any person having any question concerning any agenda item may call the City Clerk to make inquiry concerning the item. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk at 310-378-0383, at least 48 hours prior to the meeting to request a disability-related modification or accommodation.
The City Council welcomes and encourages public participation at the Council meetings; however, to allow for the orderly progression of business, each person wishing to comment or make a presentation shall be limited to up to three (3) minutes. Anyone wishing to address the City Council is requested to fill out a green speaker's card available at the entry of the meeting room. The card permits the City to identify persons for purposes of City Council minute preparation. Please see specific agenda sections below for any other requirements related to meeting participation. The City Council, at the direction of the Mayor with concurrence of the Council, may modify the order of items shown on the agenda.
HOW TO VIEW THE MEETING: No physical location from which members of the public may observe the meeting and offer public comment will be provided. The meeting will not be livestreamed; however, the meeting will be recorded and made available on the City’s website. You may attend the meeting through a computer or telephone:
BY COMPUTER: https://us02web.zoom.us/j/84095180257
MEETING ID: 840 9518 0257
BY TELEPHONE: 1 669 900 9128, Enter Code 840 9518 0257# HOW TO PARTICIPATE DURING THE MEETING: Members of the public are encouraged to participate under COMMUNICATIONS FROM THE PUBLIC or on any item of interest on the Agenda by simply utilizing the "Raise Hand" feature during the item under consideration. When called upon to speak please state your name for the record. Members of the public are not required to submit notification in advance.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF AGENDA
MAYOR’S REPORT - MATTERS OF COMMUNITY INTEREST
CITY MANAGER’S REPORT
COMMUNICATIONS FROM THE PUBLIC
This portion of the agenda is reserved for comments from the public on items which are NOT on the agenda. Due to state law, no action can be taken by the Council this evening on matters presented under this section. If the Council determines action is warranted, the item may be referred to staff or placed on a future Council agenda.
CONSENT AGENDA (ITEMS 1-12)
1. CITY COUNCIL ACTION MINUTES
a)
Minutes of May 10, 2022 Special Meeting
b)
Minutes of May 10, 2022 Regular Meeting
Recommendation: Review and Approve.
MINUTES
2. APPROVAL OF WARRANT REGISTERS
Recommendation: Review and Approve Warrant Register(s) of May 24, 2022 Warrant Register Approval - 24 MAY 2022
3. REAFFIRMING THE FINDINGS TO HOLD VIRTUAL CITY COUNCIL, COMMISSION, COMMITTEE, BOARD AND OTHER CITY BODIES, MEETINGS UNDER AB 361 Recommendation: That the City Council reaffirm the findings set forth in Resolution No. R21-38 to continue to hold virtual meetings pursuant to AB 361.
Staff Report
4. MINUTES OF THE MAY 4, 2022 TRAFFIC SAFETY COMMITTEE MEETING Recommendation: Receive and file.
5-4-22 Traffic Safety Committee Regular Meeting Minutes
5. ADOPTION OF RESOLUTION R22-XX (1) APPROVING THE PURCHASE OF A REPLACEMENT POLICE ADMINISTRATION VEHICLE IN AN AMOUNT NOT-TO-EXCEED $35,000; (2) MAKING AN APPROPRIATION FROM THE AB 2766 SUBVENTION FUND IN THE AMOUNT NOT TO EXCEED $35,000 FOR THE PURCHASE OF A CLEAN AIR VEHICLE AND (3) AUTHORIZING THE CITY MANAGER TO EXECUTE RELATED DOCUMENTS ON BEHALF OF THE CITY AND THE SUPPORT SERVICES DIRECTOR TO MAKE SUCH ACCOUNTING ENTRIES FOR THIS SUPPLEMENTAL APPROPRIATION AS DEEMED APPROPRIATE.
Recommendation: Adopt Resolution R22-XX: (1) approving the purchase of a replacement Police administration vehicle in an amount not-to-exceed $35,000; (2) making an appropriation from the AB 2766 Subvention Fund not to exceed $35,000; and (3) authorizing the City Manager to execute related documents on behalf of the City and the City Support Services Director to make such accounting entries for this purchase as deemed appropriate. 5 - Staff Report
6. PLANNING COMMISSION ACTIONS OF MAY 17, 2022
Recommendation: Receive and File.
May 17 Regular Meeting Planning Commission Actions
7. REVIEW AND APPROVE FISCAL YEAR 2022-23 CITY COUNCIL WORK PLAN AND APPOINT FISCAL YEAR 2022-23 WORK PLAN AD HOC COMMITTEES AND LIAISON ASSIGNMENTS Recommendation: Review and approve.
FY 2022-23 Council Work Plan Staff Report
8. CONFLICT OF INTEREST CODE – BIENNIAL REVIEW
Recommendation: Direct the City Clerk, in coordination with the City Attorney and City Manager, to review the City's Conflict of Interest Code to determine if changes to the Code are needed. 8 - Staff Report
9. APPROVAL OF AMENDMENT NO. 5 TO THE PROFESSIONAL SERVICES AGREEMENT FOR CITY HALL AND POLICE DEPARTMENT JANITORIAL SERVICES WITH ALL CARE INDUSTRIES, INC. TO EXTEND THE TERM OF THE AGREMENT TO JUNE 30, 2024 Recommendation: Approve Amendment No. 5 to the Professional Services Agreement for City Hall and Police Department janitorial services with All Care Industries, Inc. to extend the term of the Agreement to June 30, 2024 with a CPI adjustment for each fiscal year as permitted by Amendment No. 4.
Staff Report All Care Contract Amendment No. 5
10. APPROVAL OF AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES AGREEMENT FOR REGIONAL MUNICIPAL SEPARATE STORM SEWER SYSTEM NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT CONSULTING WITH MCGOWAN CONSULTANTS, LLC IN AN AMOUNT NOT TO EXCEED $96,200 Recommendation: Approve Amendment No. 4 to the Professional Services Agreement for Regional Municipal Separate Storm Sewer System (MS4) National Pollutant Discharge Elimination System (NPDES) Permit Consulting with McGowan Consultants, LLC in the amount of $96,200 and to extend the term of the Agreement to June 30, 2023.
Staff Report McGowan Contract Amendment No. 4
11. CONSIDERATION OF SPECIAL EVENT APPLICATION FOR THE LUNADA BAY HOMEOWNERS ASSOCIATION’S “SUMMER CONCERTS IN THE PARK” ON JUNE 5TH, JULY 3RD, JULY 31ST, AUGUST 21ST, AND SEPTEMBER 18TH , 2022 AT LUNADA BAY PARK Recommendation: Approve the Special Event Application submitted by the Lunada Bay Homeowners Association to hold “Summer Concerts in the Park” at Lunada Bay Park on June 5th, July 3rd, July 31st, August 21st and September 18th, 2022.
Staff Report - Lunada Bay Concerts in the Park Special Event
12. AMENDMENT NO. 1 TO EXTEND TERM OF CITY AGREEMENT WITH ENVIRONMENTAL DESIGN ASSOCIATES FOR REVIEW OF LANDSCAPING PLANS AND LANDSCAPING INSTALLATION TO JUNE 30, 2025 Recommendation: Execute Amendment No. 1 with Environmental Design Associates (EDA) to continue to provide landscape architect professional services between the City of Palos Verdes Estates and Environmental Design Associates to review applicants’ landscaping plans and landscaping installation for compliance with PVEMC Section 18.50 Water Conservation Landscaping through June 30, 2025.
Staff Report Environmental Design Associates
PUBLIC HEARING(S)/ORDINANCES
13. CITY COUNCIL HEARING OF PARKLANDS COMMITTEE APPROVAL MARCH 10, 2022 APPROVAL OF PC-562-22: APPLICATION TO REMOVE ONE FICUS TREE LOCATED IN THE PARKWAY BEHIND AND ADJACENT TO 705 MEXICO PLACE AND PLANT STREET TREES AND SHRUBS IN THE RIGHT-OF-WAY ADJACENT TO PALOS VERDES DRIVE WEST.
Recommendation: Open the Public Hearing, hear testimony, close the Public Hearing, and Approve the Parklands Committee’s recommendation for PC-562-22 without modification at 705 Mexico Place.
Staff Report 705 Mexico Place PC-562-22
OLD BUSINESS
NEW BUSINESS
14. REVIEW AND APPROVAL OF FISCAL YEAR 2022-23 CITY MANAGER PERFORMANCE GOALS, STRATEGIES AND METRICS Recommendation: Review and approve Fiscal Year 2022-23 City Manager Performance Goals, Strategies and Metrics.
Draft FY 2022-23 City Manager Performance Goals Staff Report
15. ADOPTION OF RESOLUTION (1) TO APPROVE AN EXCEPTION TO THE 180-DAY WAITING PERIOD UNDER GOVERNMENT CODE SECTION 7522.56, AND (2) TO APPROVE THE APPOINTMENT OF RETIRED CALPERS ANNUITANT MARCELLE HERERRA TO PERFORM SPECIAL PROJECT WORK TO TRAIN THE PERMANENT COMMUNITY RELATIONS OFFICER (CRO) ONLY ONCE THE NEW CRO BEGINS WORK.
Recommendation: adopt Resolution R22-XX which will provide for the following: (1) approval of an exception to the 180-day waiting period under Government Code Section 7522.56; and (2) approval of the appointment of retired California Public Employees’ Retirement System (CalPERS) annuitant Marcelle Herrera to perform special project work to train the permanent Community Relations Officer (CRO) only once the new CRO begins work.
Staff Report - Appointment of Marcelle Hererra as Retired Annuitant
16. AMENDMENT OF AGREEMENT WITH TRAVERS TREE SERVICE INC. FOR CITYWIDE TREE TRIMMING AND MAINTENANCE SERVICES BY INCREASING THE FOR FISCAL YEAR 2021-22 NOT TO EXCEED AMOUNT BY $50,000 FROM $275,000 TO $325,000 Recommendation: Approve Amendment No. 2 to the Agreement with Travers Tree Service, Inc. (Travers) for citywide tree trimming and maintenance services by increasing the Fiscal Year 2021-22 not to exceed amount by $50,000 from $275,000 to $325,000.
Staff Report Travers Tree Service
MAYOR AND COUNCILMEMBER REPORTS
This portion of the agenda is reserved for the Mayor and Councilmembers to provide comments, report on community activities and ad hoc committees, and propose topics to be calendared on a future Council agenda.
Tentative Agenda Items
ADJOURNMENT TO TUESDAY, JUNE 14, AT 6:30 P.M.
i.
This City Council meeting can be viewed on demand thereafter on the City Website at www.pvestates.org.
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall Bulletin Boards located by front door located at 340 Palos Verdes Drive West, Palos Verdes Estates, CA 90274, and on the City’s Website (pvestates.org) not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2. Dated this 19th day of May, 2022.
Kylynn Chaney, City Clerk