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MINUTES OF THE MAY 24, 2022
REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF PALOS VERDES ESTATES, CALIFORNIA
A Teleconference meeting of the Palos Verdes Estates City Council was held via Zoom videoconference only in order to reduce the risk of spreading COVID-19 and pursuant to AB 361 and the County of Los Angeles Public Health Officer's recommended measures to promote social distancing. Members of the public were provided with the following information to provide public input:
BY COMPUTER: https://us02web.zoom.us/j/84095180257
MEETING ID: 840 9518 0257
BY TELEPHONE: 1 669 900 9128, Enter Code 891 2295 9851# CALL TO ORDER 6:31 p.m.
PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozzi.
ROLL CALL
Present: Council Members Murdock, Kemps and McGowan, Mayor Pro Tern Roos, Mayor Lozzi.
Also Present: City Manager Prestwich, Attorney Trevor Rusin, Chief of Police Best, City Support Services Director Hannah, Public Works Director Seims, Acting Community Development Director Brady, and City Clerk Chaney
APPROVAL OF AGENDA
Mayor Lozzi requested that item #7, the City Council Work Plan be moved to Old Business
ACTION: Moved by Councilmember Kemps, Seconded by Councilmember Murdock to approve the agenda, with Item #7 moved from the Consent Agenda to Old Business.
AYES: Lozzi, Roos, Murdock, McGowan, Kemps
Noes: None
MAYOR'S REPORT-MATTERS OF COMMUNITY INTEREST
Mayor Lozzi expressed condolences regarding the May 23rd Cliff Accident and the Texas school shooting.
CITY MANAGER'S REPORT
City Manager Prestwich provided an update to the Slurry Seal project and noted a few upcoming Special Meetings.
Captain Hellinga reported on the Neighbors Meeting Neighbors event.
COMMUNICATIONS FROM THE PUBLIC
The following individuals addressed the City Council: Merlin David, Karen Logan, Joan Davidson, Desiree Myers.
CITY COUNCIL MINUTES
May 24, 2022
CONSENT AGENDA (ITEMS 1-12)
1. CITY COUNCIL ACTION MINUTES
a) Minutes of May 10, 2022 Special Meeting
b) Minutes of May 10, 2022 Regular Meeting
Reviewed and Approved.
2. APPROVAL OF WARRANT REGISTERS
Reviewed and Approved Warrant Register(s) of May 24, 2022
3. REAFFIRMING THE FINDINGS TO HOLD VIRTUAL CITY COUNCIL,
COMMISSION, COMMITTEE, BOARD AND OTHER CITY BODIES,
MEETINGS UNDER AB 361
Reaffirmed the findings set forth in Resolution No. R21-38 to continue to hold virtual meetings pursuant to AB 361.
4. MINUTES OF THE MAY 4, 2022 TRAFFIC SAFETY COMMITTEE MEETING Received and filed.
5. ADOPTION OF RESOLUTION R22-15 (1) APPROVING THE PURCHASE OF
A REPLACEMENT POLICE ADMINISTRATION VEHICLE IN AN AMOUNT NOT-TO-EXCEED $35,000; (2) MAKING AN APPROPRIATION FROM THE AB 2766 SUBVENTION FUND IN THE AMOUNT NOT TO EXCEED $35,000 FOR THE PURCHASE OF A CLEAN AIR VEHICLE AND (3) AUTHORIZING
THE CITY MANAGER TO EXECUTE RELATED DOCUMENTS ON BEHALF
OF THE CITY AND THE SUPPORT SERVICES DIRECTOR TO MAKE SUCH
ACCOUNTING ENTRIES FOR THIS SUPPLEMENTAL APPROPRIATION AS DEEMED APPROPRIATE.
Adopted Resolution R22-15: (1) approving the purchase of a replacement Police administration vehicle in an amount not-to-exceed $35,000; (2) making an appropriation from the AB 2766 Subvention Fund not to exceed $35,000; and (3) authorizing the City Manager to execute related documents on behalf of the City and the City Support Services Director to make such accounting entries for this purchase as deemed appropriate.
6. ITEM REMOVED FROM CONSENT AGENDA
7. ITEM REMOVED FROM CONSENT AGENDA
8. CONFLICT OF INTEREST CODE - BIENNIAL REVIEW
Directed the City Clerk, in coordination with the City Attorney and City Manager, to review the City's Conflict of Interest Code to determine if changes to the Code are needed.
9. APPROVAL OF AMENDMENT NO. 5 TO THE PROFESSIONAL SERVICES
AGREEMENT FOR CITY HALL AND POLICE DEPARTMENT JANITORIAL SERVICES WITH All CARE INDUSTRIES, INC. TO EXTEND THE TERM OF THE AGREMENT TO JUNE 30, 2024
Approved Amendment No. 5 to the Professional Services Agreement for City Hall and Police Department janitorial services with All Care Industries, Inc. to extend the term of the Agreement to June 30, 2024 with a CPI adjustment for each fiscal year as permitted by Amendment No. 4.
CITY COUNCIL MINUTES
May 24, 2022
10. APPROVAL OF AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES
AGREEMENT FOR REGIONAL MUNICIPAL SEPARATE STORM SEWER
SYSTEM NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM
(NPDES) PERMIT CONSULTING WITH MCGOWAN CONSULTANTS, LLC IN AN AMOUNT NOT TO EXCEED $96,200
Approved Amendment No. 4 to the Professional Services Agreement for Regional Municipal Separate Storm Sewer System (MS4) National Pollutant Discharge Elimination System (NPDES) Permit Consulting with McGowan Consultants, LLC in the amount of $96,200 and to extend the term of the Agreement to June 30, 2023.
11. CONSIDERATION OF SPECIAL EVENT APPLICATION FOR THE LUNADA BAY HOMEOWNERS ASSOCIATION'S "SUMMER CONCERTS IN THE
PARK" ON JUNE 5TH, JULY 3Ro, JULY 31 5T, AUGUST 21sT, AND SEPTEMBER 1STH, 2022 AT LUNADA BAY PARK
Approved the Special Event Application submitted by the Lunada Bay Homeowners Association to hold "Summer Concerts in the Park" at Lunada Bay Park on June 5th, July 3rd, July 31st, August 21st and September 18th, 2022.
12. AMENDMENT NO. 1 TO EXTEND TERM OF CITY AGREEMENT WITH
ENVIRONMENTAL DESIGN ASSOCIATES FOR REVIEW OF LANDSCAPING PLANS AND LANDSCAPING INSTALLATION TO JUNE 30, 2025
Executed Amendment No. 1 with Environmental Design Associates (EDA) to continue to provide landscape architect professional services between the City of Palos Verdes Estates and Environmental Design Associates to review applicants' landscaping plans and landscaping installation for compliance with PVEMC Section 18.50 Water Conservation Landscaping through June 30, 2025.
ACTION: Moved by Councilmember Murdock, Seconded by Councilmember McGowan to approve Items #1-5, and 8-12 of the consent agenda.
AYES: Lozzi, Roos, Murdock, McGowan, Kemps
Noes: None
ITEMS REMOVED FROM CONSENT AGENDA
6. PLANNING COMMISSION ACTIONS OF MAY 17, 2022
The City Council expressed concerns regarding Item #8 of the Planning Commission Actions, NC-1744-22 for 2812 Via Campesina and whether or not the City Council's conditions from their previous application were included in the Resolution and requested clarification regarding the language for the conditions of approval. City Council expressed concerns regarding applications for accessory dwelling units and the Planning Commission review process. The Council directed staff to set a future Special Joint Meeting with the Planning Commission for a discussion regarding potential policies related to the ADU ordinance.
ACTION: Moved by Councilmember Murdock, Seconded by Councilmember Kemps to set NC-1744-22 for a Public Hearing.
AYES: Lozzi, Roos, Murdock, Kemps
Noes: None
Abstain: McGowan
The City Council received and filed the remaining Planning Commission Actions.
PUBLIC HEARING(S)/ORDINANCES
13. CITY COUNCIL" HEARING OF PARKLAND$ COMMITTEE APPROVAL MARCH 10, 2022 APPROVAL OF PC-562-22: APPLICATION TO REMOVE
ONE FICUS TREE LOCATED IN THE PARKWAY BEHIND AND ADJACENT
CITY COUNCIL MINUTES
May 24, 2022
TO 705 MEXICO PLACE AND PLANT STREET TREES AND SHRUBS IN THE RIGHT-OF-WAY ADJACENT TO PALOS VERDES DRIVE WEST.
Public Works Director Seims provided the staff report. The City Council asked clarifying questions regarding the application and tree in question.
Mayor Lozzi opened the Public Hearing
Ben O' Rourke and Deborah Richie-Bray addressed the City Council.
Mayor Lozzi closed the Public Hearing.
The City Council discussed the project and application.
There was a discussion regarding the fees for tree removal related to Parklands Committee applications and a potential future agenda item to provide direction to the Parklands Committee regarding policy and related fees.
ACTION: Moved by Councilmember Murdock, Seconded by Councilmember Kemps to approve PC-562-22 as conditioned and require the $500 be imposed.
AYES: Lozzi, Roos, Murdock, Kemps, McGowan
Noes: None
OLD BUSINESS
7. REVIEW AND APPROVE FISCAL YEAR 2022-23 CITY COUNCIL WORK PLAN AND APPOINT FISCAL YEAR 2022a23 WORK PLAN AD HOC COMMITTEES AND
LIAISON ASSIGNMENTS
City Manager Prestwich provided the staff report.
There was discussion and updates made to the Ad Hoc committee assignments which included: The Long-Range Financial Plan Ad Hoc, including consideration for the CIP, Parklands and Pensions - McGowan, and Murdock. Councilmember Kemps took Councilmembers McGowan's place for the ERP project.
The timelines and estimated completion dates were updated based on feedback from the City Council. It was noted that the Palos Verdes Drive West Corridor project should have more itemization. The Police Communications upgrade timeline was moved up.
It was noted that the Parklands Ad Hoc of Councilmember Murdock and Mayor Pro Tern Roos would also work on the Tree Inventory and Tree Management Policy.
ACTION: Moved by Councilmember Murdock, Seconded by Councilmember Kemps to approve FY 2022-23 City Council Work Plan priorities with the modifications and appointments of the City Council ad hoc committees and liaison assignments.
AYES: Lozzi, Roos, Murdock, Kemps, McGowan
Noes: None
NEW BUSINESS
14. REVIEW AND APPROVAL OF FISCAL YEAR 2022-23 CITY MANAGER
PERFORMANCE GOALS, STRATEGIES AND METRICS
City Manager Prestwich provided a review of the City Manager Performance Goals, Strategies and Metrics document.
ACTION: Moved by Councilmember McGowan, Seconded by Councilmember Murdock to approve the Fiscal Year 2022-23 City Manager Performance Goals, Strategies and Metrics.
AYES: Lozzi, Roos, Murdock, Kemps, McGowan
Noes: None
15. ADOPTION OF RESOLUTION (1) TO APPROVE AN EXCEPTION TO THE 180-DAY WAITING PERIOD UNDER GOVERNMENT CODE SECTION
7522.56, AND (2) TO APPROVE THE APPOINTMENT OF RETIRED
CALPERS ANNUITANT MARCELLE HERERRA TO PERFORM SPECIAL
PROJECT WORK TO TRAIN THE PERMANENT COMMUNITY RELATIONS OFFICER (CRO) ONLY ONCE THE NEW CRO BEGINS WORK.
CITY COUNCIL MINUTES
May 24, 2022
Captain Hellinga provided the staff report.
The following individuals addressed the City Council: Georgiann Keller, Valerie Gorsuch, Dwight Abbott, Karen Logan, Lynn Solomita, Desiree Myers.
The Council discussed this position and the need to plan and prepare for upcoming retirements and vacancies. There was discussion around the number of hours requested. Captain Hellinga provided clarification regarding the duties of the position and the plan for the transition and training of the new staff member.
ACTION: Moved by Councilmember McGowan, Seconded by Mayor Pro Tern Roos to adopt Resolution R22-16 to approve of an exception to the 180-day waiting period under Government Code Section 7522.56; and approve the appointment of retired California Public Employees' Retirement System (CalPERS) annuitant Marcelle Herrera to perform special project work to train the permanent Community Relations Officer (CRO) only once the new CRO begins work.
AYES: Roos, Kemps, McGowan
Noes: Murdock, Lozzi
16. AMENDMENT OF AGREEMENT WITH TRAVERS TREE SERVICE INC. FOR
CITYWIDE TREE TRIMMING AND MAINTENANCE SERVICES BY
INCREASING THE FOR FISCAL YEAR 2021-22 NOT TO EXCEED AMOUNT BY $50,000 FROM $275,000 TO $325,000
Public Works Director Seims provided the staff report.
There was a request to clean up downed trees and trunks of trees in Open Space and clarification provided for use of Prop C funds.
ACTION: Moved by Councilmember McGowan, Seconded by Councilmember Murdock to Approve Amendment No. 2 to the Agreement with Travers Tree Service, Inc. (Travers) for citywide tree trimming and maintenance services by increasing the Fiscal Year 2021-22 not to exceed amount by $50,000 from $275,000 to $325,000.
AYES: Lozzi, Roos, Murdock, Kemps, McGowan
Noes: None
MAYOR AND COUNCILMEMBER REPORTS
Counciimember McGowan reported on the Disaster Preparedness meeting and the Zone Haven process led by Rancho Palos Verdes, and the Wildfire Detection System.
He also noted the final report from the Sanitation District from the New Year's Eve spill.
Councilmember Kemps reported his attendance at the Neighbors Meeting Neighbors event.
Councilmember Murdock reported on the Peninsula Public Safety meeting and her work with Mayor Pro Tern on the landscape maintenance ad hoc.
Mayor Pro Tern Roos reported meeting the Councilmember Kemps and members of the Board of the Golf Club, and noted there will be a future report on the LPGA tournament.
Mayor Lozzi reported her attendance at the Mayor's lunch, the Rolling Hills Estates Mayor's horseback ride and breakfast, and noted the library's request to present at the next meeting for the Summer Reading Program. The Mayor and the City Manager will also attend the Malaga Cove HOA's annual meeting.
Councilmember Murdock requested a report on a future agenda from McGowan consulting regarding the storm water consulting.
CITY COUNCIL MINUTES
May 24, 2022
ADJOURNMENT TO TUESDAY, JUNE 14, AT 6:30 P.M.
There being no further business before the Council, the meeting was adjourned at 9:43 p.m.
Resp~ctfully submitted:
CITY COUNCIL MINUTES
May 24, 2022
APPROVED:
ivknif1~1-4'. Victoria A. Loizf{ Mayor