June 28, 2022
6:30
PM
Via Zoom Teleconference
340 Palos Verdes Drive West
Palos Verdes Estates, CA 90274
AGENDA
OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
PALOS VERDES ESTATES, CALIFORNIA 90274
Copies of the staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the office of the City Clerk and are available for public inspection. If applicable, materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Any person having any question concerning any agenda item may call the City Clerk to make inquiry concerning the item. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk at 310-378-0383, at least 48 hours prior to the meeting to request a disability-related modification or accommodation.
The City Council welcomes and encourages public participation at the Council meetings; however, to allow for the orderly progression of business, each person wishing to comment or make a presentation shall be limited to up to three (3) minutes. Anyone wishing to address the City Council is requested to fill out a green speaker's card available at the entry of the meeting room. The card permits the City to identify persons for purposes of City Council minute preparation. Please see specific agenda sections below for any other requirements related to meeting participation. The City Council, at the direction of the Mayor with concurrence of the Council, may modify the order of items shown on the agenda.
The City Council welcomes and encourages public participation at the Council meetings. This meeting will be held via videoconference only in order to reduce the risk of spreading COVID-19 and pursuant to AB 361 and the County of Los Angeles Public Health Officer’s recommended measures to promote social distancing. All votes taken during this teleconference meeting will be by roll call vote, and the vote will be publicly reported.
HOW TO VIEW THE MEETING: No physical location from which members of the public may observe the meeting and offer public comment will be provided. The meeting will not be livestreamed; however, the meeting will be recorded and made available on the City’s website. You may attend the meeting through a computer or telephone:
BY COMPUTER: https://us02web.zoom.us/j/83449929250
MEETING ID: 834 4992 9250
BY TELEPHONE: 1 669 900 9128, Enter Code 834 4992 9250# HOW TO PARTICIPATE DURING THE MEETING: Members of the public are encouraged to participate under COMMUNICATIONS FROM THE PUBLIC or on any item of interest on the Agenda by simply utilizing the "Raise Hand" feature during the item under consideration. When called upon to speak please state your name for the record. Members of the public are not required to submit notification in advance.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF AGENDA
MAYOR’S REPORT - MATTERS OF COMMUNITY INTEREST
CITY MANAGER’S REPORT
COMMUNICATIONS FROM THE PUBLIC
Correspondence
Late Correspondence
CONSENT AGENDA (ITEMS 1-11)
1. APPROVAL OF WARRANT REGISTERS
Recommendation: Review and Approve Warrant Register(s) of June 28, 2022.
Warrant Register Approval - 28 JUN 2022
Addendum to Warrant Register of June 28, 2022
2. REAFFIRMING THE FINDINGS TO HOLD VIRTUAL CITY COUNCIL, COMMISSION, COMMITTEE, BOARD AND OTHER CITY BODIES, MEETINGS UNDER AB 361 Recommendation: That the City Council reaffirm the findings set forth in Resolution No. R21-38 to continue to hold virtual meetings pursuant to AB 361.
Staff Report
3. ADOPTION OF PROPOSED RESOLUTION APPROVING THE CITY OF PALOS VERDES ESTATES INVESTMENT POLICY FOR FISCAL YEAR 2022/2023 Recommendation: Adopt proposed Resolution R22-XX approving the City of Palos Verdes Estates Investment Policy for Fiscal Year 2022/2023. 3 - Staff Report -
4. CALLING FOR AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022 FOR THE ELECTION OF THREE CITY COUNCILMEMBERS; REQUESTING CONSOLIDATION OF SUCH ELECTION WITH THE COUNTY OF LOS ANGELES WITH ANY AND ALL ELECTIONS HELD ON SUCH DATE; REQUESTING THE COUNTY OF LOS ANGELES TO PROVIDE SPECIFIC ELECTION ADMINISTRATION SERVICES FOR SUCH ELECTION; ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE FOR SUCH ELECTION REGARDING CANDIDATE STATEMENTS; AND PROVIDING FOR THE DETERMINATION OF TIE VOTES BY LOT Recommendation: Adopt the proposed Resolution, Calling for and giving notice of a General Municipal Election to be held on Tuesday, November 8, 2022 for the election of three City Councilmembers; requesting consolidation of such election with the County of Los Angeles with any and all elections held on such date; requesting the County of Los Angeles to provide specific election administration services for such election; adopting regulations for Candidates for elective office for such Election regarding Candidate statements; and providing for the determination of tie votes by lot. 4 - Staff Report
5. SPECIAL EVENT APPLICATION FOR THE PROVIDENCE TRINITYCARE HOSPICE FOUNDATION “LAYLA’S WALK FOR TRINITYKIDS CARE” SCHEDULED FOR SATURDAY, OCTOBER 8, 2022, FROM 9:00 A.M. TO 10:00 A.M.
Recommendation: Review and Approve.
5 - STAFF REPORT
6. SPECIAL EVENT APPLICATION FOR THE MALAGA COVE BUSINESS AND PROFESSIONAL ASSOCIATION ANNUAL “MALAGA COVE CONCERTS IN THE PARK” ON JULY 13TH, JULY 20TH, JULY 27TH, AUGUST 3RD, AUGUST 10TH AND AUGUST 17TH, 2022 AT FARNHAM MARTIN PARK.
Recommendation: Review and Approve.
6 - STAFF REPORT
7. CONSIDERATION OF A ONE-YEAR CONTRACT WITH BLACK KNIGHT PATROL, LLC FOR TRAFFIC CONTROL SERVICES FOR AN AMOUNT NOT TO EXCEED $30,000 Recommendation: 1) approve a one-year contract with Black Knight Patrol, LLC for traffic control services from July 1, 2022 to June 30, 2023, for an amount not to exceed $30,000, and 2) authorize the City Manager to execute related documents on behalf of the City. 7 - Staff Report
8. CONSIDERATION OF AMENDMENT NO. 2 TO THE CONSTRUCTION AGREEMENT FOR CATCH BASIN CLEANING SERVICES WITH RON’S MAINTENANCE, INC. IN AN AMOUNT NOT TO EXCEED $177,775 AND TO EXTEND THE TERM OF THE AGREEMENT TO JUNE 30, 2023 Recommendation: Approve Amendment No. 2 to the Construction Contract for Catch Basin Cleaning Services with Ron’s Maintenance, Inc. in the amount of $177,775 and to extend the term of the Agreement to June 30, 2023. 8 - Staff Report
9. ADOPTION OF PROPOSED RESOLUTION ESTABLISHING THE GANN APPROPRIATIONS LIMIT AT $33,504,919 FOR FISCAL YEAR 2022-23 Recommendation: Staff recommends the City Council adopt proposed resolution R22-XX establishing the Appropriations Limit for the City of Palos Verdes Estates for Fiscal Year 2022-23 at $33,504,919 9- STAFF REPORT
10. PLANNING COMMISSION ACTIONS OF JUNE 21, 2022 MEETING Recommendation: Review and Approve.
Planning Commission Actions of June 21 2022
11. CONSIDERATION OF AMENDMENT NO. 3 TO THE AGREEMENT FOR REFUSE AND RECYCLING COLLECTION, TRANSPORTATION, PROCESSING, AND DISPOSAL SERVICES WITH ARAKELIAN ENTERPRISES, INC. DBA ATHENS SERVICES TO EXTEND THE TERM OF THE AGREEMENT TO SEPTEMBER 30, 2022 Recommendation: Approve Amendment No. 3 to the Agreement for Refuse and Recycling Collection, Transportation, Processing, and Disposal Services with Arakelian Enterprises, Inc. dba Athens Services (Athens) to extend the term of the Agreement to September 30, 2022. 11 - Staff Report
PUBLIC HEARING(S)/ORDINANCES
12. CITY COUNCIL HEARING OF NC-1744-22 AND G-1676-22; NEIGHBORHOOD COMPATIBILITY AND GRADING PERMIT APPLICATIONS FOR A NEW SINGLE-FAMILY RESIDENCE AT 2812 VIA CAMPESINA.
Recommendation: Approve City Council Resolution No. R22-XX upholding the Planning Commission decision to approve the Neighborhood Compatibility and Grading Permit applications for a new single-family residence at 2812 Via Campesina, subject to conditions. 12 - Staff Report
OLD BUSINESS
13. ADOPTION OF PROPOSED RESOLUTION R22-XX APPROVING AND ADOPTING THE CITY OF PALOS VERDES ESTATES BUDGET FOR FISCAL YEAR 2022-23 Recommendation: Adopt the proposed resolution approving and adopting the Budget for the Fiscal Year 2022-23. 13- Staff Report
13a - Attachment A - Res R22-XX City Council Adopted Budget for FY 22-23_Revised 13g - Attachment B - 2022-23 Proposed Budget and 5-year Capital Improvement Plan_Revised 13f - Exhibit E - Fiscal Year 2022-23 Salary Schedule_Revised
14. CONSIDERATION OF AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE PVE GUARDRAIL PROJECT, CITY PROJECT NO. PW-672-19, FEDERAL PROJECT NO. HSIPL-5283(010) WITH ARDURRA GROUP, LLC IN AN AMOUNT OF $52,000; APPROVE RESOLUTION 22-XX ESTABLISHING BUDGET AUTHORITY FOR CONTRACT AMENDMENT NO Recommendation: Approve Amendment No. 1 to the Professional Services Agreement for Construction Management Services for the PVE Guardrail Project (Project), City Project No. PW-672-19, Federal Project No. HSIPL-5283(010) with Ardurra Group, LLC (Ardurra) in the amount of $52,000 and appropriate $43,853 in Capital Improvement Funds (Fund 30) 14 - Staff Report
15. CONSIDERATION OF CONTRACT CHANGE ORDER NO. 1 TO THE CONSTRUCTION CONTRACT FOR THE PVE GUARDRAIL PROJECT, CITY PROJECT NO. PW-672-19, FEDERAL PROJECT NO. HSIPL-5283(010) WITH ACE FENCE COMPANY IN AN AMOUNT OF $81,791.28, ACCEPT THE PW-672-19 PVE GUARDRAIL PROJECT AS COMPLETE, AUTHORIZE THE NOTICE OF COMPLETION FOR THE PROJECT, AND RELEASE RETENTION; ADOPT RESOLUTION 22-XX ESTABLISHING BUDGETARY AUTHORITY FOR CONTRAC CHANGE ORDER NO. 1 WITH ACE FENCE COMPANY Recommendation: 1) Approve Contract Change Order (CCO) No. 1 to the construction contract for the PVE Guardrail Project (Project), City Project No. PW-672-19, Federal Project No. HSIPL-5283(010) with Ace Fence Company (Ace) in the amount of $81,791.28; 2) Appropriate $30,249.66 in HSIP Funds and $5,860.92 in Capital Improvement Funds (Fund 30); 3) Authorize the City Manager or his designee to approve the payment of the final invoice for contract work and CCO No. 1 work; 4) Accept the PW-672-19 PVE Guardrail Project as complete; 5) Authorize the City Clerk to file the Notice of Completion for the Project; 6) Release retention thirty-five days after the Notice of Completion is recorded; and 7) Adopt Proposed Resolution Establishing Budgetary Authority For Contract Change Order No. 1 With Ace Fence Company. 15 - Staff Report
NEW BUSINESS
ADJOURNMENT TO TUESDAY, JULY 12, AT 6:30 P.M.
i.
This City Council meeting can be viewed on demand thereafter on the City Website at www.pvestates.org.
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall Bulletin Boards located by front door located at 340 Palos Verdes Drive West, Palos Verdes Estates, CA 90274, and on the City’s Website (pvestates.org) not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2. Dated this 25th day of June, 2022.
Kylynn Chaney, City Clerk