July 12, 2022
6:30
PM
Via Zoom Teleconference
340 Palos Verdes Drive West
Palos Verdes Estates, CA 90274
AGENDA
OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
PALOS VERDES ESTATES, CALIFORNIA 90274
Copies of the staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the office of the City Clerk and are available for public inspection. If applicable, materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Any person having any question concerning any agenda item may call the City Clerk to make inquiry concerning the item. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk at 310-378-0383, at least 48 hours prior to the meeting to request a disability-related modification or accommodation.
The City Council welcomes and encourages public participation at the Council meetings; however, to allow for the orderly progression of business, each person wishing to comment or make a presentation shall be limited to up to three (3) minutes. Anyone wishing to address the City Council is requested to fill out a green speaker's card available at the entry of the meeting room. The card permits the City to identify persons for purposes of City Council minute preparation. Please see specific agenda sections below for any other requirements related to meeting participation. The City Council, at the direction of the Mayor with concurrence of the Council, may modify the order of items shown on the agenda.
The City Council welcomes and encourages public participation at the Council meetings. This meeting will be held via videoconference only in order to reduce the risk of spreading COVID-19 and pursuant to AB 361 and the County of Los Angeles Public Health Officer’s recommended measures to promote social distancing. All votes taken during this teleconference meeting will be by roll call vote, and the vote will be publicly reported.
HOW TO VIEW THE MEETING: No physical location from which members of the public may observe the meeting and offer public comment will be provided. The meeting will not be livestreamed; however, the meeting will be recorded and made available on the City’s website. You may attend the meeting through a computer or telephone:
BY COMPUTER: https://us02web.zoom.us/j/87657206207
MEETING ID: 876 5720 6207
BY TELEPHONE: 1 669 900 9128, Enter Code 876 5720 6207# HOW TO PARTICIPATE DURING THE MEETING: Members of the public are encouraged to participate under COMMUNICATIONS FROM THE PUBLIC or on any item of interest on the Agenda by simply utilizing the "Raise Hand" feature during the item under consideration. When called upon to speak please state your name for the record. Members of the public are not required to submit notification in advance.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF AGENDA
CEREMONIAL
Swearing-In - Officers Marino, Gill, Sisson, and Zabukabec MAYOR’S REPORT - MATTERS OF COMMUNITY INTEREST
CITY MANAGER'S REPORT
PRESENTATION
Update on Ladies Professional Golf Association Palos Verdes Championship
COMMUNICATIONS FROM THE PUBLIC
Correspondence
Late Correspondence
CONSENT AGENDA (ITEMS 1-5)
1. MINUTES
a)
Minutes of June 14, 2022 Special Meeting
b)
Minutes of June 14, 2022 Regular Meeting
c)
Minutes of June 22, 2022 Special Meeting
Minutes
2. APPROVAL OF WARRANT REGISTERS
Recommendation: Review and Approve Warrant Register(s) of July 12, 2022.
Warrant Register Approval - 12 JUL 2022
3. CONSIDERATION OF APPROVAL OF RESOLUTION BETWEEN THE CITY OF PALOS VERDES ESTATES AND THE SWORN POLICE MANAGEMENT COMPENSATION AND BENEFITS THROUGH JUNE 30, 2024 Recommendation: Adopt the proposed Resolution, for Sworn Police Management compensation and benefits through June 30, 2024. ** Report Forthcoming **
3 - Staff Report
4. ADOPTION ON SECOND READING OF ORDINANCE O22-754 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALOS VERDES ESTATES, CALIFORNIA AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF PALOS VERDES ESTATES AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CalPERS Recommendation: (1) present, on second reading, by title only; (2) adopt a motion waiving further reading; and (3) adopt proposed Ordinance No. O22-754: An Ordinance of the City Council of the City of Palos Verdes Estates, California Authorizing an Amendment to the Contract Between the City Council of the City of Palos Verdes Estates and the Board of Administration of CalPERS.
Staff Report
5. CONSIDERATION OF PROPOSED INCREASE IN PALOS VERDES GOLF CLUB INTIATION FEES EFFECTIVE AUGUST 1, 2022 Recommendation: Review and consider authorizing an increase in the Palos Verdes Golf Club initiation fees effective August 1, 2022.
Staff Report
PUBLIC HEARING(S)/ORDINANCES
6. ZONING TEXT AMENDMENT: AN ORDINANCE OF THE CITY OF PALOS VERDES ESTATES, CALIFORNIA AMENDING SECTION 18.20.010 (LA VENTA INN) OF CHAPTER 18.20 (SPECIFIC EXCEPTIONS) OF TITLE 18 (ZONING REGULATIONS) OF THE PALOS VERDES ESTATES MUNICIPAL CODE AND FINDING THE ACTION EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA).
Recommendation: **This item was noticed to be heard at the July 12, 2022 regular City Council meeting and is being continued to the July 26, 2022 regular City Council meeting.** 6 - Correspondence
6 Late Correspondence
OLD BUSINESS
7. CONSIDERATION OF CONTRACT CHANGE ORDER NO. 1 TO THE CONSTRUCTION CONTRACT FOR THE PVE GUARDRAIL PROJECT, CITY PROJECT NO. PW-672-19, FEDERAL PROJECT NO. HSIPL-5283(010) WITH ACE FENCE COMPANY, ACCEPT THE PW-672-19 PVE GUARDRAIL PROJECT AS COMPLETE, AUTHORIZE THE NOTICE OF COMPLETION FOR THE PROJECT, AND RELEASE RETENTION; ADOPT RESOLUTION 22-XX ESTABLISHING BUDGETARY AUTHORITY FOR CONTRACT CHANGE ORDER NO. 1 WITH ACE FENCE COMPANY
1. Recommendation: Consideration of Contract Change Order (CCO) No. 1 to the construction contract for the PVE Guardrail Project (Project), City Project No. PW-672-19, Federal Project No. HSIPL-5283(010) with Ace Fence Company (Ace) and Authorize the City Manager or his designee to execute CCO No. 1:
a.
In the amount of $45,680.70 per the City Council’s recommendation at the June 28, 2022 City Council Meeting; b.
In the amount of $68,193 per Ace’s request; or
c.
With a different amount negotiated between the City and Ace during the July 12, 2022 City Council Meeting.
2. Consideration of the following appropriations:
a.
If CCO No. 1 is approved in the amount of $45,680.70, appropriate $30,249.66 in HSIP Funds and decrease the appropriation of RMRA Funds from $50,009.70 to $19,760.04; b.
If CCO No. 1 is approved in the amount of $68,193, appropriate $30,249.66 in HSIP Funds and decrease the appropriation of RMRA Funds from $50,009.70 to $42,272.34; or c.
If CCO No. 1 is approved in a different negotiated amount, appropriate $30,249.66 in HSIP Funds, and decrease the appropriation of RMRA Funds by the amount needed to balance the appropriations.
3. Authorize the City Manager or his designee to approve the payment of the final invoice for contract work and CCO No. 1 work;
4. Accept the PW-672-19 PVE Guardrail Project as complete;
5. Authorize the City Clerk to file the Notice of Completion for the Project; and
6. Release retention thirty-five days after the Notice of Completion is recorded;
7. Adopt Proposed Resolution 22-XX Establishing Budgetary Authority For Contract Change Order No. 1 With Ace Fence Company 7 Staff Report
NEW BUSINESS
8. SECOND AMENDMENT TO THE 2018 CONCESSION AGREEMENT BETWEEN PALOS VERDES ESTATES AND THE PALOS VERDES GOLF CLUB Recommendation: Review and authorize the Mayor to execute the attached proposed Second Amendment to the Concession Agreement between the City of Palos Verdes Estates and the Palos Verdes Golf Club, which was last amended on November 5, 2019. 8 Staff Report
9. VERIFICATION OF SUFFICIENCY OF SIGNATURES FOR PETITION ENTITLED “INITIATIVE MEASURE REQUIRING CERTIFICATION OF COMPLIANCE WITH CONDITIONS, COVENANTS AND RESTRICTIONS AND REQUIRING VOTER APPROVAL FOR THE REZONING OF LAND WITHIN THE OPEN SPACE ZONING DISTRICT”; ACTION ON MEASURE Recommendation: (1) receive, file and accept the Signature Verification Letter and (2) either (a) adopt the attached resolution adopting the Measure without alteration at this meeting or within 10 days; or (b) adopt the attached resolution placing the Measure on the ballot for the next scheduled municipal election in November 2022; or, (c) direct City staff to prepare a report analyzing the impact of the proposed Measure, and return to the City for consideration of the Measure by the July 26, 2022 meeting, which is within the statutory limit of thirty (30) days. 9 Staff Report
10. DESIGNATION OF VOTING DELEGATES AND ALTERNATES FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL BUSINESS MEETING Recommendation: designate a voting delegate and/or alternate delegates for the League of California Cities Annual Business Meeting on Friday, September 9, 2022. 10 Staff Report
11. CONSIDER APPROVAL OF AMENDMENT NO. 4 TO THE CITYWIDE LANDSCAPE MAINTENANCE AGREEMENT WITH STAY GREEN, INC. TO EXTEND THE TERM OF THE AGREMENT TO DECEMBER 31, 2022, MODIFY THE NOT TO EXCEED AMOUNT TO $170,554.84, AND MODIFY THE SCOPE OF SERVICES Recommendation: Approve Amendment No. 4 to the Citywide Landscape Maintenance Agreement with Stay Green, Inc. to extend the term of the Agreement to December 31, 2022, modify the not to exceed amount to $170,554.84, and modify the scope of services. 11 - Staff Report
12. CONSIDERATION OF AMENDMENT NO. 2 WITH MICHAEL BAKER INTERNATIONAL, INC. FOR CONTRACT PLANNING SERVICES Recommendation: Execute the Amendment No. 2 in the amount of $180,000 between the City of Palos Verdes Estates and Michael Baker International, Inc. (MBI) to provide professional contract planning services through Fiscal Year 2022-23 in support of the Community Development Department for a total not to exceed contract amount of $280,000. 12 Staff Report
13. CONSIDERATION OF JAIL STAFFING OPTIONS
Recommendation: Provide Direction to the City Manager.
13 Staff Report
MAYOR AND COUNCILMEMBER REPORTS
This portion of the agenda is reserved for the Mayor and Councilmembers to provide comments, report on community activities and ad hoc committees, and propose topics to be calendared on a future Council agenda.
Future Agenda Items
ADJOURNMENT TO TUESDAY, JULY 26, AT 6:30 P.M.