BE MOS VERDES
INCORPORATED 1939
CALIFORNTA
MINUTES FOR THE OCTOBER 24, 2023
REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF PALOS VERDES ESTATES, CALIFORNIA
CALL TO ORDER AT 6:30 P.M.
PLEDGE OF ALLEGIANCE Mayor Roos led the Pledge
ROLL CALL
PRESENT: Mayor Roos, Mayor Pro Tem Murdock, Council Member Kemps, Lozzi and McGowan
ALSO PRESENT: City Manager Jeng, City Attorney Rusin, Interim City Clerk Cowley, Community Development Director Brady, Public Works Director Seims, Acting Chief Hellinga, Interim Finance Director Samario, Treasurer Greenberg, Consultant Robert Samario
APPROVAL OF AGENDA
ACTION: Moved by Council Member Lozzi and Seconded by Council Member Kemps to approve the agenda.
AYES: Roos, Murdock, Lozzi, Kemps, McGowan
NOES: None
MAYOR'S REPORT - MATTERS OF COMMUNITY INTEREST
Mayor Roos thanked MCHA for hosting the 100 year anniversary of the Peninsula Project party at PVGC. He reported that the city is mourning the loss of George Sweeney who was the president of the PVHA Art Jury. Mr. Sweeney has left an indelible mark on the architecture in the city over the past 40 years. He invited the PVHA Board President, Christine McNamara, to share some words regarding George's contributions.
CITY MANAGER'S REPORT
CITY COUNCIL MINUTES
REGULAR MEETING OCTOBER 24, 2023
City Manager Jeng talked about the weed abatement map that depicts what work has been completed to date.
Acting Chief Hellinga provided comments regarding Peter Henschel, a member of Volunteers in Policing, who recently passed away. He described him as a dedicated volunteer who was passionate about serving our community, even when he moved to Orange County. Hellinga also provided an update on what the department is doing regarding the rise in burglaries and shared what residents can do to protect their homes.
COMMUNICATIONS FROM THE PUBLIC
Council was addressed by Valerie Gorsuch, Nathan Lee, Brian Pressman, Sandra Winston, Joan Davidson, Karen Logan, and Martin Peterson.
CONSENT AGENDA (ITEMS 1-6)
Council pulled Items #5, 6.
There was no public comment.
ACTION: Moved by Council Member Kemps and Seconded by Council Member Lozzi to approve Items #1-4 on the Consent Agenda.
AYES: Roos, Murdock, Lozzi, Kemps, McGowan
NOES: None
1. CITY COUNCIL ACTION MINUTES
a) Special Meeting of August 21, 2023
Reviewed and approved.
2. WARRANTS
Reviewed and Approved Warrant Register of October 24, 2023.
PLANNING COMMISSION ACTION MINUTES
a) Regular Meeting of October 17, 2023
Received and Filed.
4. CONSIDER APPROVAL OF LICENSE AGREEMENT FOR NONSTANDARD ENCROACHMENTS IN THE CITY RIGHT-OF-WAY FOR 844 VIA DEL MONTE
AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT ON
BEHALF OF THE CITY
CITY COUNCIL MINUTES
REGULAR MEETING OCTOBER 24, 2023
Approved the License Agreement for encroachments in the city right-of-way for 844 Via Del Monte; and authorized the City Manager to execute the Agreement on behalf of the city.
PULLED CONSENT ITEMS
PURCHASE OF LASERFICHE CLOUD MUNICIPALITY SITE LICENSE AND
INCLUDING QUESTYS CONVERSION
Council asked clarifying questions regarding the larger plan for digitization of city records. Interim Clerk Cowley and City Manager Jeng provided additional information and that a formal policy will be brought back to Council.
There was no public comment.
ACTION: Moved by Mayor Roos and Seconded by Council Member McGowan to (1) Waive a formal RFP process and award a contract to CPS for an amount not to exceed $35, 130.00 for a Cloud Municipality Site License for Laserfiche Document Management System Software, Implementation Services which includes VIP support; Professional Services for implementation, installation, configuration, consulting, training, and Questys Conversion; (2) Adopt the amended version of Resolution No. R23-35 Appropriating Funds from the General Fund Reserve in the amount of $35, 130.00 for the purchase of the Cloud Municipality Site License for Laserfiche Document Management System Software; and (3) Direct Staff to return to Council with a proposed policy on document retention and redaction and the contract.
AYES: Roos, Murdock, Lozzi, Kemps, McGowan
NOES: None
6. PROFESSIONAL SERVICES AGREEMENT WITH NBS TO RESEARCH AND
PREPARE FOR A POTENTIAL BALLOT MEASURE
Council asked clarifying questions regarding the scope of services and whether the potential ballot measure would be tied to PD. City Manager Jeng responded that NBS would help us determine the appropriate positioning of a proposed ballot measure. Council requested an updated timeline.
There was no public comment.
ACTION: Moved by Council Member Kemps and Seconded by Council Member McGowan to authorize the City Manager to execute the Professional Services Agreement with NBS, substantially in the form presented, to research and prepare for a potential ballot measure and Adopt Resolution No. 23-36 Allocating Unencumbered General Funds to fund the agreement with NBS.
CITY COUNCIL MINUTES
REGULAR MEETING OCTOBER 24, 2023
AYES: Roos, Murdock, Lozzi, Kemps, McGowan
NOES: None
OLD BUSINESS
MALAGA COVE AREA REPORTS OF WATER INTRUSION
Public Works Director Seims provided a staff report on activity to date including consultation with Geosyntec. Council asked clarifying questions regarding investigations completed to date and options.
Council was addressed by Nina Ritter, Scott Rosenberg, Cynthia Butler, Debra Gaume, Sylvia Dachterman, and Lisa Weebro.
Council returned to discussing options. Council provided direction to expedite the ground penetrating radar scan and to return to Council with a proposal for conducting a broader study of the issue, and for the City Manager to consult with the experts and determine if hydro-jetting the pipe will provide value based on the scan results and expert opinion.
Council recessed from 8:27 P.M. to 8:36 P.M.
PUBLIC HEARINGS
INTRODUCTION OF ORDINANCE NO. 023-761 ADOPTING THE CITY OF
PALOS VERDES GENERAL PLAN SAFETY ELEMENT AND FINDING THE
SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
Community Development Director Brady provided a staff report and introduced the first reading of the Safety Element. Henry Eckold from Dudek provided a presentation of the components of the Safety Element and updates made since the last review of the Element. He shared positive comments made by the Board of Forestry and Fire Protection after their review of the document. Council asked clarifying questions.
Council was addressed by Martin Peterson.
Council thanked Mr. Eckold for this work.
ACTION: Moved by Mayor Roos and Seconded by Council Member Kemps to 1) Introduce by Title Only and Waive Further Reading Ordinance No. 023-761 adopting the City of Palos Verdes Estates Safety Element; and (2) Set the second reading for November 14, 2023. The Title being Ordinance No. 023-761 an ordinance of the City Council of the City of Palos Verdes Estates, California
CITY COUNCIL MINUTES
REGULAR MEETING OCTOBER 24, 2023
adopting the Palos Verdes Estates General Plan Safety Element and finding the same exempt from the California Environmental Quality Act.
AYES: Roos, Murdock, Lozzi, Kemps, McGowan
NOES: None
NEW BUSINESS
PROPOSED GENERAL FUND BUDGET FOR FISCAL YEAR 2023/24
City Manager Jeng introduced the topic and Consultant Samario provided a presentation. Council asked clarifying questions and Staff responded.
Council was addressed by James Daues.
Council directed staff to schedule a workshop to discuss the budget including a focus on staffing costs and contractual services details. Council scheduled the workshop tor November 1, 2023 from 5:00 P.M. to 7:00 P.M.
10. CONSIDER THE PROPOSAL FROM BURKE, WILLIAMS & SORENSEN, LLP.
FOR LEGAL SERVICES RELATING TO THE HOUSING ELEMENT AND
PROVIDE DIRECTION TO STAFF
ACTION: Moved by Mayor Roos and Seconded by Council Member McGowan to continue this item to a date to be determined.
AYES: Roos, Murdock, Lozzi, Kemps, McGowan
NOES: None
11. CONSIDER A FOURTH AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER INTERNATIONAL INC.TO PROVIDE
PROFESSIONAL CONTRACT PLANNING SERVICES
Director Brady provided a staff report. Council asked clarifying questions regarding the term and plans for hiring full-time staff.
There was no public comment.
ACTION: Moved by Council Member Kemps and Seconded by Council Member Lozzi to Approve a fourth amendment to the Professional Services Agreement with Michael Baker International Inc. for $216,000 for professional contract planning services through June 30, 2024 and Adopt Resolution No. 23-37 appropriating funds in the amount not to exceed $216,000.
AYES: Roos, Lozzi, Kemps, McGowan
CITY COUNCIL MINUTES
REGULAR MEETING OCTOBER 24, 2023
NOES: Murdock
12. 12. EMPLOYMENT UTTA REFERENCE TO THE CLASSICATION AND OF
COMPENSATION OF PROFESSIONAL AND SUPERVISORY POSITIONS, ADOPTED BY THE CITY COUNCIL ON SEPTEMBER 27, 2022, CLARIFY THE
SALARY SCHEDULE FOR THE CITY CLERK POSITION, AND PROVIDE
DIRECTION TO STAFF
Council asked the City Manager what is needed to make the City Clerk position more competitive and assist with hiring.
There was no public comment.
Council directed Staff to return with a revised resolution reflecting the proposed increase.
13. REVIEW CITY COUNCIL AD HOC COMMITTEES AND PROVIDE DIRECTION
TO STAFF
Council was addressed by Martin Peterson.
ACTION: Moved by Mayor Roos and Seconded by Council Member Kemps to conclude the following ad hoc committees: ERP system selection, AECOM study review, Parklands Encroachment enforcement improvements, IT security recommendations, IT technology audit-related recommendations, PVDW Corridor Project, 100th Anniversary of PV Project, Long Range Financial Plan, General Fund Operating Surplus and One-time Revenue, Landscape Maintenance and Housing Element.
AYES: Roos, Murdock, Lozzi, Kemps, McGowan
NOES: None.
RECUSED: McGowan for the AECOM Study Ad Hoc decision
MAYOR AND COUNCILMEMBER REPORTS
Mayor Roos again thanked MCHA for the fun party at PVGC.
Council Member Lozzi reported out information from the PV Transit meeting she attended with Council Member Kemps, and that she attended a Neighborhood Watch meeting and thanked the block captain for organizing. She reported she will attend the SBCCOG meeting on Thursday.
Council Member Kemps thanked Staff for helping with watering issues at the intersection and fountain.
CITY COUNCIL MINUTES
REGULAR MEETING OCTOBER 24, 2023
Council Member McGowan reported he enjoyed the Homecoming Game at PVHS and how appreciate the school was to be allowed to have an evening game under lights. He joined Acting Chief Hellinga at the Peninsula Disaster Expo.
Mayor Pro Tem Murdock thanked Joan Davidson, Council Member Kemps, and Neighborhood Watch for hosting dinner for Staff last week. She thanked residents for pruning along Granvia Altamira and any other residents who have been helping out with landscape maintenance. She thanked the MCHA board and generous sponsors for making the Roaring 20's event so great and for creating an opportunity for all our residents to celebrate. She attended the Sanitation District meeting. She and Roos met with PVTC and resolved the issue regarding resident members who moved away but were still logged as residents and that this will result in admission for five more residents.
Tentative Future Agenda Items
Mayor Roos shared concerns from the Lunada Bay Market owners regarding the need for shorter term parking and Council suggested it be referred to Traffic Safety Committee.
Mayor Pro Tem noted PVC and PVGC budgets need to be on future agendas. She requested a goals and priority setting meeting like we did with the previous City Manager. Mayor Roos proposed doing this in January.
Council Member McGowan discussed a desire to hold a holiday cross-city social event like the other cities do. City Manager Jeng offered to come back with options for Council.
ADJOURNMENT TO TUESDAY, November 14, 2023, AT 6:30 P.M.
Mayor Roos adjourned the meeting at 11:25 P.M.
Respectfully submitted:
fame col
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Jim Roos, Mayor
CITY COUNCIL MINUTES
REGULAR MEETING OCTOBER 24, 2023