November 14, 2023
4:45
PM
Council Chambers of City Hall
340 Palos Verdes Drive West
Palos Verdes Estates, CA 90274
AGENDA
OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
PALOS VERDES ESTATES, CALIFORNIA 90274
Copies of the staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the office of the City Clerk and are available for public inspection. If applicable, materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Any person having any question concerning any agenda item may call the City Clerk to make inquiry concerning the item. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk at 310-378-0383, at least 48 hours prior to the meeting to request a disability-related modification or accommodation.
The City Council welcomes and encourages public participation at the Council meetings; however, to allow for the orderly progression of business, each person wishing to comment or make a presentation shall be limited to up to three (3) minutes. Anyone wishing to address the City Council is requested to fill out a green speaker's card available at the entry of the meeting room. The card permits the City to identify persons for purposes of City Council minute preparation. Please see specific agenda sections below for any other requirements related to meeting participation. The City Council, at the direction of the Mayor with concurrence of the Council, may modify the order of items shown on the agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF AGENDA
MAYOR’S REPORT - MATTERS OF COMMUNITY INTEREST
CITY MANAGER’S REPORT
CEREMONIAL/PRESENTATIONS
COMMUNICATIONS FROM THE PUBLIC
CONSENT AGENDA (ITEMS 1-13)
1. CITY COUNCIL ACTION MINUTES
a)
Regular Meeting of March 14, 2023
Recommendation: Review and approve.
Minutes
2. WARRANTS
Recommendation: Review and Approve Warrant Register of November 14, 2023.
Warrants
3. SECOND READING AND ADOPTION OF THE CITY OF PALOS VERDES ESTATES GENERAL PLAN SAFETY ELEMENT AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) Recommendation: That the City Council adopt Ordinance No. O23-761 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALOS VERDES ESTATES, CALIFORNIA ADOPTING THE PALOS VERDES ESTATES GENERAL PLAN SAFETY ELEMENT AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENT QUALITY ACT (CEQA).
Staff Report
4. ADOPT RESOLUTION R23-38 REVISING RESOLUTION R22-40 CHANGING THE SALARY SCHEDULE FOR FISCAL YEAR 2023-2024 ADJUSTING THE SALARY OF THE CITY CLERK Recommendation: That the City Council adopt Resolution R23-38 revising Resolution R22-40 changing the salary schedule for fiscal year 2023-2024 to adjust the salary range of the city clerk.
Staff Report
revised Staff Report
5. APPROVAL OF CONTRACT WITH CPS COMPLETE PAPERLESS SOLUTIONS FOR THE PURCHASE OF LASERFICHE CLOUD MUNICIPALITY SITE LICENSE Recommendation: That the City Council approve the professional services agreement with CPS Complete Paperless Solutions for the purchase of Laserfiche Cloud Municipality Site License Agreement and Questys Conversion.
Staff Report
6. RECEIVE AND FILE FINANCIAL STATEMENTS FOR THE PERIOD ENDING JUNE 30, 2023 THROUGH JULY 31, 2023 Recommendation: Staff recommends the City Council receive and file financial statements for the month ending June 30, 2023, and the month ending July 31, 2023.
Staff Report
Revised Staff Report
7. PARKLANDS COMMITTEE ACTION MINUTES OF THE JULY 13, 2023 MEETING Recommendation: That the City Council approve the Parklands Committee Action Minutes of the July 13, 2023, Meeting.
Staff Report
8. CONSIDER ADOPTING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALOS VERDES ESTATES, CALIFORNIA, AWARDING A ONE-YEAR CONTRACT WITH THE OPTION OF TWO ONE-YEAR EXTENSIONS TO MERRIMAC PETROLEUM, INC. DBA MERRIMAC ENERGY GROUP FOR CITY FUEL SUPPLY AND DELIVERY SERVICES; AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL CONTRACT DOCUMENTS Recommendation: That the City Council adopt the Resolution to: (1) Award a one-year contract with the option of two, one-year extensions to Merrimac Petroleum, Inc. dba Merrimac Energy Group (Contractor) for City Fuel Supply and Delivery Services; and (2) Authorize the City Manager to execute all Contract Documents.
Staff Report
9. CONSIDER ADOPTING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALOS VERDES ESTATES, CALIFORNIA, AWARDING A THREE-YEAR CONTRACT WITH THE OPTION OF TWO ONE-YEAR EXTENSIONS TO APS ENVIRONMENTAL, INC. FOR CITYWIDE CATCH BASIN MAINTENANCE SERVICES IN THE AMOUNT OF $221,977 FOR FY 2023/24; APPROPRIATE MEASURE W FUND (FUND 21) IN THE AMOUNT OF $66,177; APPROVE ADDITIONAL CONTRACT EXPENDITURES NOT TO EXCEED 10% OF THE CONTRACT AMOUNT (APPROXIMATELY $22,200); AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL CONTRACT DOCUMENTS Recommendation: That the City Council adopt Resolution R23-40 to: (1) Award a three-year contract with the option of two, one-year extensions to APS Environmental, Inc. (Contractor) for Citywide Catch Basin Maintenance Services in the amount of $221,977 for FY 2023/24; (2) Appropriate Measure W Fund (Fund 21) in the amount of $66,177; (3) Approve additional contract expenditures not to exceed 10% of the contract amount (approximately $22,200); (4) Authorize the City Manager to Execute all Contract Documents.
Staff Report
10. DONATION FROM RESIDENTS PATRICK THEODORA, KEVIN THEODORA, DON EVANS AND CAMI EVANS FOR PURHCASE OF FIREARMS FOR THE PALOS VERDES ESTATES POLICE DEPARTMENT Recommendation: That the City Council accept a donation of $6,703.08 from residents Patrick Theodora, Kevin Theodora, Don Evans, and Cami Evans for the purchase of six new handguns with red dot optics and accessories.
Staff Report
11. SCHEDULE SPECIAL CITY COUNCIL MEETING FOR DECEMBER 5, 2023 Recommendation: Staff recommend that the City Council schedule a special City Council meeting for Tuesday, December 5, 2023.
Staff Report
12. 2024 PALOS VERDES TENNIS CLUB BUDGET
Recommendation: Approve the proposed 2024 budget for the Palos Verdes Tennis Club.
Staff Report
13. ADOPT A RESOLUTION (1) RATIFYING EMERGENCY CONTRACT TO PEARCE CONSTRUCTION AND MASONRY, INC. FOR STORM DRAIN REPAIR SERVICES IN THE AMOUNT OF $63,720; AND (2) APPROPRIATE UNASSIGNED GENERAL FUND (FUND 01) IN THE AMOUNT OF $63,720 Recommendation: That the City Council adopt a Resolution No.R23-41 to: (1) Ratify the emergency contract to Pearce Construction and Masonry, Inc. for emergency storm drain repair services in the amount of $63,720; and (2) Appropriate Unassigned General Fund (Fund 01) in the amount of $63,720.
Staff Report
OLD BUSINESS
14. APPROVE THE SUGGESTION FROM THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT TO DEMONSTRATE PROGRESS TOWARDS COMPLIANCE WITH THE CITY’S SIXTH CYCLE HOUSING ELEMENT BY SUBMITTING SECTIONS OF THE DOCUMENT THAT ARE NOT RELATED TO SITE SELECTION Recommendation: Per the recommendation of the California Department of Housing and Community Development (HCD), staff recommends that the Council direct staff to submit a partial draft of the sixth cycle Housing Element NOT related to site selection for HCD’s review and approval.
Staff Report
15. ON-GOING LANDSCAPE MAINTENANCE
Recommendation: That the City Council: (1) Waive certain provisions of the City’s Purchasing Procedures; (2) Award a one-year contract with the option of six, one-year extensions to Bennett Landscaping (Contractor) for Citywide Landscape Maintenance in the amount of $1,506,746 for FY 2023-2024; (3) Appropriate unencumbered General Fund (Fund 01) in the amount of $935,000; and (4) Authorize the City Manager to execute all Contract Documents.
Staff Report
15. ON-GOING LANDSCAPE MAINTENANCE
Recommendation: That the City Council: (1) Waive certain provisions of the City’s Purchasing Procedures; (2) Award a one-year contract with the option of six, one-year extensions to Bennett Landscaping (Contractor) for Citywide Landscape Maintenance in the amount of $1,506,746 for FY 2023-2024; (3) Appropriate unencumbered General Fund (Fund 01) in the amount of $935,000; and (4) Authorize the City Manager to execute all Contract Documents.
Staff Report
16. CONSIDER THE PROPOSAL FROM BURKE, WILLIAMS & SORENSEN, LLP. FOR LEGAL SERVICES RELATING TO THE HOUSING ELEMENT AND PROVIDE DIRECTION TO STAFF Recommendation: Staff recommends that the City Council consider the proposal from Burke, Williams & Sorensen, LLP for legal services relating to the housing element and provide direction to staff.
Staff Report
PUBLIC HEARINGS
All persons addressing the City Council during public hearings shall be limited to three (3) minutes for comment, except for an Appellant/Applicant, which shall be provided five (5) minutes for presentation and rebuttal.
NEW BUSINESS
17. LEGAL SERVICES AGREEMENT
Recommendation: That the City Council Approve the updated Legal Services Agreement with Best, Best & Krieger (BBK).
Staff Report
18. RECEIVE A REPORT ON INFORMATION TECHNOLOGY PROJECTS; CONSIDER CYBERSECURITY MEASURES IDENTIFIED BY THE VIRTUAL CHIEF INFORMATION SECURITY OFFICER; AND PROVIDE DIRECTION TO STAFF ON SUPPLEMENTAL INFORMATION TECHNOLOGY SERVICES Recommendation: Staff recommends that the City Council: (1) Receive a presentation from staff and contracted Information Technology (IT) service provider, Forum Info Tech (FIT), (2) Consider the cybersecurity measures identified by the Virtual Chief Information Security Officer (vCISO) Miller Kaplan, and (3) Provide direction to staff on supplemental services.
Staff Report
19. CONSIDER AMENDING THE PROFESSIONAL SERVICES AGREEMENT WITH MV CHENG & ASSOCIATES TO PROVIDE STAFFING FOR THE FINANCE DEPARTMENT Recommendation: Staff recommends that the City Council amend the professional services agreement with MV Cheng & Associates to increase the compensation amount for Fiscal Year 2023-2024 from $70,000 to $97,000.
Staff Report
20. RECEIVE AND FILE A REPORT ON THE APPROACH FOR THE DEVELOPMENT OF THE CAPITAL IMPROVEMENT PROGRAM AND PROVIDE FEEDBACK ON THE PRESENTED APPROACH Recommendation: That the City Council receive and file a report on the approach for the development of the Capital Improvement Program (CIP) and provide feedback on the presented approach.
Staff Report
21. INTRODUCTION OF ORDINANCE NO. O23-762 AMENDING CHAPTER 18.50 WATER CONSERVATION LANDSCAPING OF TITLE 18 ZONING REGULATIONS OF THE PALOS VERDES MUNICIPAL CODE IN ITS ENTIRETY AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) Recommendation: Staff recommends that the City Council: (1) Introduce by Title Only and Waive Further Reading of Ordinance No. O23-762 adopting the City of Palos Verdes Estates Safety Element; and (2) Set the public hearing and adoption for November 28, 2023. MAYOR AND COUNCILMEMBER REPORTS This portion of the agenda is reserved for the Mayor and Councilmembers to provide comments, reports on community activities, ad hoc committees, and propose topics to be calendared on a future Council agenda.
Tentative Future Agenda Items
Staff Report
Revised Staff Report
MAYOR AND COUNCILMEMBER REPORTS
This portion of the agenda is reserved for the Mayor and Councilmembers to provide comments, reports on community activities, ad hoc committees, and propose topics to be calendared on a future Council agenda.
Tentative Future Agenda Items
Tentative Future Agenda Items
20. RECEIVE AND FILE A REPORT ON THE APPROACH FOR THE DEVELOPMENT OF THE CAPITAL IMPROVEMENT PROGRAM AND PROVIDE FEEDBACK ON THE PRESENTED APPROACH Recommendation: That the City Council receive and file a report on the approach for the development of the Capital Improvement Program (CIP) and provide feedback on the presented approach.
21. INTRODUCTION OF ORDINANCE NO. O23-762 AMENDING CHAPTER 18.50 WATER CONSERVATION LANDSCAPING OF TITLE 18 ZONING REGULATIONS OF THE PALOS VERDES MUNICIPAL CODE IN ITS ENTIRETY AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) Recommendation: Staff recommends that the City Council: (1) Introduce by Title Only and Waive Further Reading of Ordinance No. O23-762 adopting the City of Palos Verdes Estates Safety Element; and (2) Set the public hearing and adoption for November 28, 2023. MAYOR AND COUNCILMEMBER REPORTS This portion of the agenda is reserved for the Mayor and Councilmembers to provide comments, reports on community activities, ad hoc committees, and propose topics to be calendared on a future Council agenda.
Tentative Future Agenda Items
ADJOURNMENT TO TUESDAY, November 28, 2023, AT 6:30 P.M.