INCORPORATED 1939
CALIFORNIA
MINUTES FOR THE JANUARY 10, 2024
REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF PALOS VERDES ESTATES, CALIFORNIA
CALL TO ORDER AT 6:32 P.M.
PLEDGE OF ALLEGIANCE The Pledge was led by Mayor Murdock.
ROLL CALL
PRESENT: Mayor Murdock, Mayor Pro Tem Lozzi, and Council Members Roos and Kemps,
ABSENT: Council Member McGowan
ALSO PRESENT: City Manager Jeng, City Attorney Rusin, Acting Chief Hellinga, Community Development Director Brady, Public Works Director Seims, Interim Finance Director Hayes, Consultant Samario.
APPROVAL OF AGENDA
ACTION: Moved by Council Member Kemps and seconded by Mayor Pro Tem Lozzi to move Item #14 ahead of Item #10 and Old Business, to follow Consent, and that Item #3 be continued to a future meeting..
AYES: Murdock, Lozzi, Kemps, Roos,
NOES: None
ABSENT: McGowan
MAYOR'S REPORT - MATTERS OF COMMUNITY INTEREST
The Mayor reminded the public the Traffic Safety Committee is scheduled to discuss less invasive improvements to the PVDW Corridor on January 16 at 4 PM. She shared that Cal Water has launched their 10th annual Youth Water Conservation Education Program. Information is available at www.challenge.calwater.com. There will be a series of six public hearings held by LA County Aging and Disabilities Department in
CITY COUNCIL MINUTES
REGULAR MEETING OF JANUARY 10, 2024
January with important information for older adults and caregivers with a meeting in San Pedro on January 17.
CITY MANAGER'S REPORT
City Manager Jeng thanked staff for filling in for responsibilities of vacant positions.
She asked for the public's patience as we work through these vacancies.
Acting Chief Hellinga reported a successful blood drive with 24 donors and that burglary frequency is down. He reminded the public of the February 14 anniversary of our lost officers and the upcoming memorial on the 14th at 10 A.M. at St. Francis Church.
COMMUNICATIONS FROM THE PUBLIC
Council was addressed by Tom Bechler, John Credell, Brian Pressman, Jim Parker and Sean Bennett.
CONSENT AGENDA (ITEMS 1-9)
Item #3 was continued to a future meeting agenda. Items #1, 4, 5 and 9 were pulled.
There was no public comment
ACTION: Moved by Council Member Kemps and seconded by Mayor Pro Tem Lozzi to approve Items #2, 6, 7 and 8.
AYES: Murdock, Lozzi, Kemps, Roos,
NOES: None
ABSENT: McGowan
2. CITY COUNCIL ACTION MINUTES
a) Regular Meeting of September 26, 2023
Reviewed and Approved.
RECEIVE AND FILE FINANCIAL STATEMENTS FOR THE MONTH ENDING NOVEMBER 30, 2023.
Item was continued to a future meeting agenda.
PARKLANDS COMMITTEE ACTION MINUTES OF THE NOVEMBER 9, 2023 MEETING.
CITY COUNCIL MINUTES
REGULAR MEETING OF JANUARY 10, 2024
Approved the Parklands Committee Action Minutes of the November 9, 2023 Meeting.
APPROVE AMENDMENT NO. 1 TO THE AGREEMENT WITH BENNETT
LANDSCAPING TO UPDATE THE NOTICE DEADLINE TO RENEW THE
AGREEMENT AND AUTHORIZE THE CITY MANAGER TO EXECUTVE THE AMENDED AGREEMENT.
Authorized the City Manager to execute Amendment No. 1 to the Agreement with Bennett Landscape revising the deadline for the contract renewal.
REPORT ON THE FINANCE ADVISORY COMMITTEE MEETING OF
DECEMBER 20, 2023 ON THE GENERAL FUND LONG RANGE
FORECAST.
Received and filed a report on the Finance Advisory Committee meeting held on December 20, 2023, on the General Fund Long Range Forecast.
PULLED CONSENT ITEMS
9. CITY COUNCIL COMMITTEE ASSIGNMENTS
Council clarified the League and Tree Management Policy ad hoc committee assignment.
There was no public comment.
ACTION: Moved by Council Member Roos and seconded by Council Member Kemps to approve the Mayor's recommendation with the exception of the Tree Management Policy Ad Hoc which will be Mayor Murdock and Council Member Roos..
AYES: Murdock, Lozzi, Kemps, Roos,
NOES: None
ABSENT: McGowan
WARRANTS
Council requested clarification of the Black Knight payments and for more timely submission of Black Knight invoices which are significantly in arrears.
There was no public comment.
ACTION: Moved by Council Member Kemps and seconded by Mayor Pro Tem Lozzi to approve the warrants.
CITY COUNCIL MINUTES
REGULAR MEETING OF JANUARY 10, 2024
AYES: Murdock, Lozzi, Kemps, Roos,
NOES: None
ABSENT: McGowan
APPROVE FIRST AMENDMENT TO THE CONTRACT FOR PROFESSIONAL
SERVICES BETWEEN THE CITY OF PALOS VERDES ESTATES AND MV
CHENG & ASSOCIATES TO PROVIDE STAFFING FOR THE FINANCE
DEPARTMENT FOR FISCAL YEAR 2023-2024.
Council clarified that previous approval did not extend the contract through June 30, 2025.
There was no public comment.
ACTION: Moved by Mayor Murdock to accept the first amendment to the contract with a change to section 2b to say the term of this agreement shall be through June 30, 2024. Seconded by Council Member Kemps.
AYES: Murdock, Lozzi, Kemps, Roos,
NOES: None
ABSENT: McGowan
APPROVE AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES
AGREEMENT WITH FORUM INFO TECH INFORMATION TECHNOLOGY
SERVICES.
Mayor Murdock clarified two corrections needed to the agreement. City Manager Jeng noted a revised staff report to reflect: 1) that the one-time fee for the road map should state $6000 not $6500, 2) the monthly management services costs are $17,461 and 3) the monthly management services fee includes on-site services for 16 hours billed at $175/hour. There was also a correction to change the Amendment date from 2023 to 2024.
There was no public comment.
ACTION: Moved by Mayor Murdock to accept Amendment #2 with the corrections indicated by the City Manager regarding inclusion on on-site services in the monthly fee and that the agreement state the effective date is the 10th day of January 2024. Seconded by Council Member Roos.
AYES: Murdock, Lozzi, Kemps, Roos,
NOES: None
ABSENT: McGowan
NEW BUSINESS ITEM MOVED FORWARD
CITY COUNCIL MINUTES
REGULAR MEETING OF JANUARY 10, 2024
14. REVIEW OF FY 2022-2023 CITY COUNCIL WORK PLAN
City Manger Jeng provided a staff report. Council discussed goals and priorities and reached agreement on groupings of key initiatives for the calendar year. A key area of concern was filling vacancies and staffing stability.
Areas well underway that need to be wrapped up: Housing Element, Long Range Forecast, NBS Tax Revenue, Non-tax Revenue, Fire Contract, Malaga Cove Water.
Next level of development needing completion: Tree Management Policy, PVDW Corridor Improvements
Longer-term Items included: Fire Abatement Contract, Landscape Maintenance Contract
There was no public comment.
NEW BUSINESS
ACTION: Moved by Mayor Murdock and seconded by Counci Member Kemps to move agenda item #13 next before discussing Old Business.
AYES: Murdock, Lozzi, Kemps, Roos,
NOES: None
ABSENT: McGowan
13. NBS REVENUE MODELING
City Manager Jeng introduced the topic. Rachelle Lewis from NBS introduced her team and provided a presentation. Council discussed the analysis, polling options, and council involvement throughout the process.
Council was addressed by Karen Logan.
ACTION: Moved by Council Member Kemps and seconded by Council Member Roos to direct staff and the contract vendor to review council's feedback provided this evening and to conduct polling after the long range forecast has been reviewed and approved by Council.
AYES: Murdock, Lozzi, Kemps, Roos,
NOES: None
ABSENT: McGowan
Council took a break from 9:26 P.M. to 9:36 P.M.
CITY COUNCIL MINUTES
REGULAR MEETING OF JANUARY 10, 2024
OLD BUSINESS
10. REVISED PROPOSED CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2023-2024 THROUGH FISCAL YEAR 2027-2028.
Public Works Director Seims provided a presentation of the changes to the Capital Improvement Program. Council discussed each section and provided feedback including setting the budget for road work at a cap of $3M/year and reporting back to Council potential impact on PCI. Council directed staff to modify facilities projects to map to the Walker Study recommendations and sequencing. Council also directed removal of the master plan for trails and to reduce the budget for improvements. Council directed staff to make the changes and bring to the next Council meeting agenda under Consent.
There was no public comment.
11. ADOPT REVISED FY 23-24 BUDGET
Consultant Samario provided a staff report of the Revised FY 24 Budget for adoption. Council asked clarifying questions.
There was no public comment.
ACTION: Moved by Council Member Kemps and seconded by Mayor Pro Tem Lozzi to adopt the revised FY 23-24 budget with direction to staff that the CIP adjustments associated with this evening's modifications be reflected.
AYES: Lozzi, Kemps, Roos,
NOES: Murdock
ABSENT: McGowan
12. PROPOSED ORGANIZATIONAL CHART VERSION 3
This item was continued.
ACTION: Moved by Council Member Kemps and seconded by Mayor Pro Tem Lozzi to continue agenda Item #12 to a future meeting given the late time.
AYES: Murdock, Lozzi, Kemps, Roos,
NOES: None.
ABSENT: McGowan
MAYOR AND COUNCILMEMBER REPORTS
Tentative Future Agenda Items
CITY COUNCIL MINUTES
REGULAR MEETING OF JANUARY 10, 2024
Council Member Roos commented on not seeing the ROW discussion on the list.
Council Member Kemps asked if the long range forecast should be a workshop vs regular meeting item. He also asked for the Via Conejo stripping request to be addressed via the Traffic Safety Committee or whatever approach is appropriate.
ADJOURNMENT TO TUESDAY, JANUARY 23, 2024, AT 6:30 P.M.
The meeting was adjourned at 11:16 P.M.
Respectfully submitted:
APPROVED:
Dawn Murdock
Dawn Murdock, Mayor
CITY COUNCIL MINUTES
REGULAR MEETING OF JANUARY 10, 2024