April 9, 2024
6:30
PM
Council Chambers of City Hall
340 Palos Verdes Drive West
Palos Verdes Estates, CA 90274
AGENDA
OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
PALOS VERDES ESTATES, CALIFORNIA 90274
Copies of the staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the office of the City Clerk and are available for public inspection. If applicable, materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Any person having any question concerning any agenda item may call the City Clerk to make inquiry concerning the item. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk at 310-378-0383, at least 48 hours prior to the meeting to request a disability-related modification or accommodation.
The City Council welcomes and encourages public participation at the Council meetings; however, to allow for the orderly progression of business, each person wishing to comment or make a presentation shall be limited to up to three (3) minutes. Anyone wishing to address the City Council is requested to fill out a green speaker's card available at the entry of the meeting room. The card permits the City to identify persons for purposes of City Council minute preparation. Please see specific agenda sections below for any other requirements related to meeting participation. The City Council, at the direction of the Mayor with concurrence of the Council, may modify the order of items shown on the agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF AGENDA
MAYOR’S REPORT - MATTERS OF COMMUNITY INTEREST
CITY MANAGER’S REPORT
CEREMONIAL/PRESENTATIONS
COMMUNICATIONS FROM THE PUBLIC
CONSENT AGENDA (ITEMS 1-6)
1. APPROVAL OF WARRANTS.
Recommendation: Review and Approve Warrant Register of April 9, 2024.
WARRANTS
Revised Warrants
2. RECEIVE AND FILE FINANCIAL STATEMENT FOR THE MONTH ENDING FEBRUARY 29, 2024.
Recommendation: Staff recommends the City Council receive and file the financial statement for the month ending February 29, 2024.
Staff Report
3. CONSIDER APPROVAL OF A LICENSE AGREEMENT FOR NONSTANDARD ENCROACHMENTS IN THE CITY RIGHT-OF-WAY FOR 2000 NOYA PLACE AND AUTHORIZE THE ACTING CITY MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY.
Recommendation: That the City Council approve the License Agreement for encroachments in the City right-of-way for 2000 Noya Place and authorize the Acting City Manager to execute the agreement on behalf of the City.
Staff Report
4. DONATION FROM BENNETT LANDSCAPE.
Recommendation: That the City Council accept an unsolicited donation of the procurement, delivery, and planting of a peruvian pepper tree, which has an estimated value of $331.50, from vendor Bennett Landscape.
Staff Report
5. ADOPT A RESOLUTION TO APPROVE THE PLANS AND SPECIFICATIONS FOR THE FISCAL YEAR 2023-2024 ANNUAL MISCELLANEOUS INFRASTRUCTURE REPAIRS PROJECT (PW-700-23); AWARD A CONSTRUCTION CONTRACT TO TVR CONSTRUCTION ENGINEERING LLC IN THE AMOUNT OF $99,725.00; APPROVE ADDITIONAL CONSTRUCTION EXPENDITURES NOT TO EXCEED 20% OF THE CONSTRUCTION CONTRACT AMOUNT OR $20,000; AUTHORIZE THE ACTING CITY MANAGER TO EXECUTE ALL CONTRACT DOCUMENTS; AUTHORIZE THE PUBLIC WORKS DIRECTOR TO RECORD THE NOTICE OF COMPLETION UPON ACCEPTANCE OF THE WORK BY THE PUBLIC WORKS DIRECTOR; AND AUTHORIZE THE CITY CLERK TO RECORD THE NOTICE OF COMPLETION UPON ACCEPTANCE OF THE WORK BY THE PUBLIC WORKS DIRECTOR Recommendation: That the City Council adopt a Resolution to:
1. Approve the plans and specifications for the Fiscal Year (FY) 2023-2024 Annual Miscellaneous Infrastructure Repairs Project (City Project No. PW-700-23).
2. Award a construction contract to TVR Construction Engineering LLC in the amount of $99,725.00.
3. Approve additional construction expenditures not to exceed 20% of the construction contract amount or $20,000.
4. Authorize the Acting City Manager to Execute all Contract Documents.
5. Authorize the Public Works Director to Record the Notice of Completion upon Acceptance of the Work by the Public Works Director; and
6. Authorize the City Clerk to Record the Notice of Completion upon Acceptance of the Work by the Public Works Director.
Staff Report
6. ADOPTION AND SECOND READING OF CODE AMENDMENT REGARDING APPOINTMENT OF THE CHIEF OF POLICE.
Recommendation: That the City Council adopt Ordinance No. O24-001 titled: An Ordinance of the City Council of the City of Palos Verdes Estates, California, Amending Section 2.08.050 (Powers and Duties) of Chapter 2.08 (City Manager) of Title 2 (Administration and Personnel) of the Palos Verdes Estates Municipal Code Regarding City Council Approval of Police Chief Appointments.
Staff Report
OLD BUSINESS
7. APPROVE AMENDMENT NO. 1 TO THE AGREEMENT WITH BAY AREA TREE SPECIALISTS TO MODIFY THE TERMS, EXPIRATION, AND COST OF THE FIRE SAFETY WEED ABATEMENT SERVICES AND AUTHORIZE THE ACTING CITY MANAGER TO EXECUTE THE AMENDED AGREEMENT.
Recommendation: That the City Council authorize the City Manager to execute Amendment No. 1 to the Agreement with Bay Area Tree Specialists modifying the terms, expiration, and cost of the fire safety weed abatement services.
Staff Report
8. RECEIVE AN UPDATE ON THE TREE INVENTORY PROJECT AND PROVIDE DIRECTION TO STAFF AND PROVIDE DIRECTION TO STAFF.
Recommendation: That the City Council receive an update on the tree inventory project and provide direction to staff.
Staff Report
9. CONSIDER APPROVAL OF AN INTERIM CITY MANAGER EMPLOYMENT AGREEMENT Recommendation: That the City Council authorize the Mayor to sign an employment agreement with Interim City Manager Kerry Kallman Staff Report
NEW BUSINESS
10. Report on Emergency Expenditure for Palos Verdes Drive West Excess Water Flow Causing Significant Street Damage. Anticipated Expenditure Not to Exceed $100,000.
10. Report on Emergency Expenditure for Palos Verdes Drive West Excess Water Flow Causing Significant Street Damage. Anticipated Expenditure Not to Exceed $100,000.
10. Report on Emergency Expenditure for Palos Verdes Drive West Excess Water Flow Causing Significant Street Damage. Anticipated Expenditure Not to Exceed $100,000.
10. Report on Emergency Expenditure for Palos Verdes Drive West Excess Water Flow Causing Significant Street Damage. Anticipated Expenditure Not to Exceed $100,000.
MAYOR AND COUNCILMEMBER REPORTS
This portion of the agenda is reserved for the Mayor and Councilmembers to provide comments, reports on community activities, ad hoc committees, and propose topics to be calendared on a future Council agenda.
TENTATIVE FUTURE AGENDA ITEMS
Tentative Agenda
ADJOURNMENT TO TUESDAY, APRIL 23, 2024, AT 6:30 P.M.
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall Bulletin Boards located by front door located at 340 Palos Verdes Drive West, Palos Verdes Estates, CA 90274, and on the City’s Website (pvestates.org) not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2. Dated this 4th day of April 2024. City Clerk