April 23, 2024
6:30
PM
Council Chambers of City Hall
340 Palos Verdes Drive West
Palos Verdes Estates, CA 90274
AGENDA
OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
PALOS VERDES ESTATES, CALIFORNIA 90274
Copies of the staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the office of the City Clerk and are available for public inspection. If applicable, materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Any person having any question concerning any agenda item may call the City Clerk to make inquiry concerning the item. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk at 310-378-0383, at least 48 hours prior to the meeting to request a disability-related modification or accommodation.
The City Council welcomes and encourages public participation at the Council meetings; however, to allow for the orderly progression of business, each person wishing to comment or make a presentation shall be limited to up to three (3) minutes. Anyone wishing to address the City Council is requested to fill out a green speaker's card available at the entry of the meeting room. The card permits the City to identify persons for purposes of City Council minute preparation. Please see specific agenda sections below for any other requirements related to meeting participation. The City Council, at the direction of the Mayor with concurrence of the Council, may modify the order of items shown on the agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF AGENDA
MAYOR’S REPORT - MATTERS OF COMMUNITY INTEREST
CITY MANAGER’S REPORT
CEREMONIAL/PRESENTATIONS
1. CERTIFICATE OF RECOGNITION TO LUNADA BAY ELEMENTARY SCHOOL ODYSSEY OF THE MIND STATE CHAMPIONS
COMMUNICATIONS FROM THE PUBLIC
CONSENT AGENDA (ITEMS 2-7)
All items under this heading are considered to be routine and will be enacted by one motion, unless a Councilmember or staff requests that an item be removed for separate discussion. Any item removed from the Consent Agenda will be considered immediately following the motion to approve the Consent Agenda.
2. APPROVAL OF WARRANTS
Recommendation: Review and Approve Warrant Register of April 23, 2024.
WARRANTS
3. SPECIAL EVENT APPLICATION FOR THE PVE NEIGHBORHOOD WATCH NEIGHBORS MEETING NEIGHBORS EVENT SCHEDULED FOR SATURDAY, MAY 18, 2024 Recommendation: Staff recommends that the City Council approve the Special Event Application submitted by the PVE Neighborhood Watch for their Neighbors Meeting Neighbors event on Saturday, May 18, 2024.
Staff Report
Revised Staff Report
4. SEPTEMBER - DECEMBER INVESTMENT REPORT
Recommendation: The City Treasurer recommends the City Council receive and file the Quarterly Treasurer’s Report for the quarter’s ending September 30, 2023, and December 31, 2023.
Staff Report
Revised Staff Report
5. 4/16 PC ACTION MINUTES
Recommendation: Receive and file.
Action Minutes
6. ADOPT A RESOLUTION TO APPROVE THE PLANS AND SPECIFICATIONS FOR THE FISCAL YEAR 2023-2024 ANNUAL SLURRY SEAL PROJECT (PW-702-23); AWARD A CONSTRUCTION CONTRACT TO ALL AMERICAN
ASPHALT IN THE AMOUNT OF
$769,998.00; APPROPRIATE $476,392 IN UNENCUMBERED PROPOSITION C FUNDS; RETURN THE $415,000 OF APPROPRIATED GAS TAX TO FUND BALANCE; APPROVE ADDITIONAL CONSTRUCTION EXPENDITURES NOT TO EXCEED $77,000, WHICH IS APPROXIMATELY 10% OF THE CONSTRUCTION CONTRACT AMOUNT; AUTHORIZE THE INTERIM CITY MANAGER TO EXECUTE ALL CONTRACT DOCUMENTS;AND AUTHORIZE THE CITY CLERK TO RECORD THE NOTICE OF COMPLETION UPO ANCE OF
THE WORK BY THE PUBLIC WORKS DIRECTOR
Recommendation: That the City Council adopt the Resolution to:
1. Approve the plans and specifications for the Fiscal Year (FY) 2023-2024 Annual Slurry Seal Project (City Project No. PW-702-23).
2. Award a construction contract to All American Asphalt in the amount of $769,998.00;
3. Appropriate $476,392 in unencumbered Proposition (Prop) C funds.
4. Return the appropriated $415,000 of Gas Tax funds to fund balance.
5. Approve additional construction expenditures not to exceed $77,000, which is approximately 10% of the construction contract amount.
6. Authorize the Acting City Manager to Execute all Contract Documents; and
7. Authorize the City Clerk to Record the Notice of Completion upon Acceptance of the Work by the Public Works Director.
Staff Report
NEW BUSINESS
7. CONSIDERATION OF IT ENVIRONMENT UPGRADES
Recommendation: That the City Council receive a presentation from the city’s vendor, Forum Info Tech, on their recommendations and provide direction to staff.
Staff Report
8. PURCHASE OF A NEW SERVER FOR THE POLICE DEPARTMENT’S SPILLMAN OPERATING SYSTEM Recommendation: It is recommended that the City Council approve the purchase of a new server from Motorola Solutions for the Police Department’s Spillman operating system.
Staff Report
OLD BUSINESS
9. DISCUSSION ON PHASE II OF THE A POTENTIAL BALLOT MEASURE (COMMUNITY OUTREACH) AND CONSIDERATION OF A COMMUNITY-WIDE SURVEY AND BUDGET ADJUSTMENT OF $12,000.
Recommendation: That the City Council receive a presentation from NBS on stakeholder outreach and public engagement and consideration of a community-wide survey.
Staff Report
10. CITY COUNCIL DISCUSSION ON LANDSCAPE MAINTENANCE REQUIREMENTS AND RESPONSIBILITIES OF PUBLIC RIGHT-OF-WAY Recommendation: That the City Council discuss landscape maintenance requirements and responsibilities of public right-of-way and provide feedback Staff Report
MAYOR AND COUNCILMEMBER REPORTS
This portion of the agenda is reserved for the Mayor and Councilmembers to provide comments, reports on community activities, ad hoc committees, and propose topics to be calendared on a future Council agenda.
TENTATIVE FUTURE AGENDA ITEMS
Tentative Agenda
ADJOURNMENT TO TUESDAY, MAY 14, 2024, AT 6:30 P.M.
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall Bulletin Boards located by front door located at 340 Palos Verdes Drive West, Palos Verdes Estates, CA 90274, and on the City’s Website (pvestates.org) not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2. Dated this 18th day of April 2024. City Clerk