SO MOD, VERDES
INCORPORATED 1939
GALIFORNIA
MINUTES OF THE APRIL 23, 2024
REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF PALOS VERDES ESTATES, CALIFORNIA
CALL TO ORDER 6:32 P.M.
PLEDGE OF ALLEGIANCE The pledge of allegiance was led by Mayor Murdock.
ROLL CALL
PRESENT: Council Members Kemps, Roos, and McGowan, Mayor Pro Tem Lozzi, Mayor Murdock
ALSO PRESENT: Interim City Manager Kallman, City Attorney Resin, Acting Chief Barber, Public Works Director Seims, Community Development Director Brady, and Senior Accountant Hayes.
APPROVAL OF AGENDA
ACTION: Moved by Council Member Kemps, seconded by Council Member Roos to approve the agenda.
AYES: Murdock, Lozzi, Roos, Kemps, McGowan
NOES: None.
MAYOR'S REPORT - MATTERS OF COMMUNITY INTEREST
Mayor Murdock reminded residents of the opportunity to apply to serve on one of the City's Committees and Commission and that the deadline to apply is May 15. She announced a desire to recognize PVE men and women who died in any war of military action and asked residents to email her the names of people they would like remembered at the May 28 council meeting. The Mayor reminded residents that the Traffic Safety Committee would be meeting to discuss lower impact changes to the PVDW Corridor to improve traffic flow, and that the originally scheduled May 1 meeting was being rescheduled and for interested residents to keep an eye on City updates and the website to learn the new date. She shared LACD statistics from March and that the four Peninsula mayors started a discussion on a potential peninsula approach to the water issues, similar to the approach with wildfire cameras. 1 CITY MANAGER'S REPORT
Acting Chief Barber introduced new police officer Peter Hamilton, provided updates on the ALPR project, and announced it was National Volunteer Week. He thanked our volunteers for all their hard work.
Interim City Manager introduced Acting Chief Barber, announced May 18 bulky item pick up, and shared the rescue of an injured owl.
CEREMONIAL/PRESENTATIONS
1. CERTIFICATE OF RECOGNITION TO LUNADA BAY ELEMENTARY SCHOOL
ODYSSEY OF THE MIND STATE CHAMPIONS
Mayor Murdock congratulated and presented certificates of recognition to students from Lunada Bay Elementary for being the state champions of the Odyssey of the Minc competition and wished them success for the upcoming World Competition.
COMMUNICATIONS FROM THE PUBLIC
Council was addressed by Bob Amos, Robert Tanny, Karen Logan, Doug Potts, Stuart Flechner and Barbara Pavliscak.
CONSENT AGENDA (ITEMS 2-6)
Item Number 6 was pulled off the Consent Agenda.
ACTION: Moved by Mayor Pro Tem Lozzi to approve items 2-5, seconded by Council Member Roos.
AYES: Murdock, Lozzi, Roos, Kemps, McGowan
NOES: None.
APPROVAL OF WARRANTS
Reviewed and Approved Warrant Register of April 23, 2024.
3. SPECIAL EVENT APPLICATION FOR THE PVE NEIGHBORHOOD WATCH
NEIGHBORS MEETING NEIGHBORS EVENT SCHEDULED FOR SATURDAY, MAY 18, 2024
Reviewed and Approved the Special Event Application submitted by the PVE Neighborhood Watch for their Neighbors Meeting Neighbors event on Saturday, May 18, 2024.
4. SEPTEMBER - DECEMBER INVESTMENT REPORT
2 Received and Filed the Quarterly Treasurer's Report for the quarters ending September 30, 2023, and December 31, 2023.
4/16 PC ACTION MINUTES
Received and Filed.
PULLED CONSENT AGENDA ITEM
6. ADOPT A RESOLUTION TO APPROVE THE PLANS AND SPECIFICATIONS FOR THE FISCAL YEAR 2023-2024 ANNUAL SLURRY SEAL PROJECT Mayor Murdock asked clarifying questions regarding timing and response rate for the RFP, funding sources, and the HR Green fees. Public Works Director Seims provided additional information and that HR Green costs would come in below what was budgeted. Councilmembers made additional comments regarding quality issues in past with slurry seal.
There was no public comment.
ACTION: Moved by Council Member Roos to approve Staff's recommendation.
Seconded by Council Member Kemps.
AYES: Murdock, Lozzi, Roos, Kemps, McGowan
NOES: None.
Adopted the Resolution to:
1. Approve the plans and specifications for the Fiscal Year (FY) 2023-2024 Annual Slurry Seal Project (City Project No. PW-702-23).
2. Award a construction contract to All American Asphalt in the amount of $769,998.00;
3. Appropriate $476,392 in unencumbered Proposition (Prop) C funds.
4. Return the appropriated $415,000 of Gas Tax funds to fund balance
5. Approve additional construction expenditures not to exceed $77,000, which is approximately 10% of the construction contract amount.
6. Authorize the Acting City Manager to Execute all Contract Documents; and
7. Authorize the City Clerk to Record the Notice of Completion upon Acceptance of the Work by the Public Works Director.
NEW BUSINESS
CONSIDERATION OF IT ENVIRONMENT UPGRADES
3 Biren Shukla from Forum Info Tech provided a presentation of their recommendations for updating the end-of-life servers and upgrading the City's IT environment. He shared the ultimate goal of transitioning to the Cloud and to eliminate the Equinix server by the end of its contract term in fifteen months.
Councilmembers asked clarifying questions and provided direction to staff on which options to move forward with and to come back to Council with a contract for approval, including updated information on recurring costs.
There was no public comment.
PURCHASE OF A NEW SERVER FOR THE POLICE DEPARTMENT'S
SPILLMAN OPERATING SYSTEM
Acting Chief Barber provided a staff report regarding the need to update the Spillman Operating server and presented two options. Councilmembers asked clarifying questions particularly around the proposed costs and mark ups. Council provided direction to go back to Motorola for a modified quote, to obtain quotes from wholesale providers, and come back to Council with a recommendation and timeline. Council also directed Forum Info Tech to return in two weeks with information regarding any additional costs for their role in this effort, and any other vendors in order to understand total cost
There was no public comment.
Council exited for a break at 8:30 P.M. and resumed at 8:35 P.M.
OLD BUSINESS
9. DISCUSSION ON PHASE II OF THE A POTENTIAL BALLOT MEASURE (COMMUNITY OUTREACH) AND CONSIDERATION OF A COMMUNITY-WIDE SURVEY AND BUDGET ADJUSTMENT OF $12,000.
Interim City Manager Kallman introduced the agenda item and Rochelle Lewis from NBS presented a proposed plan for stakeholder outreach and public engagement. Council asked clarifying questions on the action items and discussed the pros and cons of a community-wide survey in conjunction with this effort. Feedback was also provided on the need to expand the scope of the draft document on issues with NBS, to have NBS start executing on their proposed plan with opportunities to adjust as we learn from the community, and for the City Manager to poll councilmembers on their availability for the NBS Community Meeting.
There was no public comment.
4 10. CITY COUNCIL DISCUSSION ON LANDSCAPE MAINTENANCE
REQUIREMENTS AND RESPONSIBILITIES OF PUBLIC RIGHT-OF-WAY This item was continued to a future council meeting.
ACTION: Moved by Mayor Murdock to continue this item to the next Council meeting.
Seconded by Council Member Kemps.
AYES: Murdock, Lozzi, Roos, Kemps, McGowan
NOES: None.
MAYOR AND COUNCILMEMBER REPORTS
Council Member Roos shared he had lunch with the Mayor.
Council Member McGowan reported he will be attending the JPIA conference next week.
Council Member Kemps asked for an update on the De Novo engagement and Interim City Manager Kallman reported the kick off meeting is scheduled for the following Tuesday.
Mayor Murdock reported she is meeting with the MCHA members along with the Interim City Manager, she will be participating in the May 8 State of the Peninsula with the other three peninsula mayors, and on Saturday, May 11 attending the Mayor's Ride and Scout Pancake Breakfast.
TENTATIVE FUTURE AGENDA ITEMS
Council Member Roos asked for clarification of the topic for the next right-of-way agenda item, and was informed it would be for Nonstandard Encroachments.
ADJOURNMENT TO TUESDAY, MAY 14, 2024, AT 6:30 P.M.
There being no further business before the Council, the meeting was adjourned at 10:19 p.m.
Respectfully submitted:
APPROVED:
suon Murdock
Dawn Murdock, Mayor
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