* ILOS, VERDED
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GALIFORNIA
MINUTES FOR THE JUNE 25, 2024
REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF PALOS VERDES ESTATES, CALIFORNIA
CALL TO ORDER AT 6:30 P.M.
PLEDGE OF ALLEGIANCE The Pledge was led by Mayor Murdock.
ROLL CALL
PRESENT: Mayor Murdock, Mayor Pro Tem Lozzi, Council Members Kemps and Roos
ABSENT: Council Member McGowan
ALSO PRESENT: City Attorney Rusin, Community Development Director Brady, Public Works Director Seims, Interim Finance Director Marsh, Treasurer Greenberg, Chief Hellinga, Senior Accountant Hayes
APPROVAL OF AGENDA
ACTION: Moved by Council Member Kemps to move Item #19 to the Consent Agenda and to propose an emergency addition to the agenda of a letter of opposition to legislation SB 7 and that if the item is approved to direct Staff to upload it immediately. That the item will be Item # 20 and follow the Consent Agenda and that Council make the determination that there is a need to take immediate action and that the need to take action came to our attention after the posting of the agenda. Seconded by Mayor Pro Tem Lozzi.
AYES: Murdock, Lozzi, Kemps, Roos
NOES: None
ABSENT: McGowan
MAYOR'S REPORT - MATTERS OF COMMUNITY INTEREST
The Mayor reported she issued a Proclamation recognizing Pride Month on behalf of the city. She wished all a happy upcoming July 4th and reminded the public of the 4th of July celebration at Malaga Cove School and that festivities begin at 9:30 A.M. She
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announced that Peninsula Seniors are holding their Bohannon Lecture Series in July and information is available at www.pvseniors.org. She provided an update on the I ree Management Policy Ad Hoc work highlighting findings that there is limited understanding regarding options currently available to residents seeking trimming or removal of public trees and there is an option to set up regular, ongoing trimming at the applicant's expense. She shared information on the current process.
CITY MANAGER'S REPORT
There was no City Manager report.
CEREMONIAL/PRESENTATIONS
Mayor Murdock conducted a swearing-in ceremony for Luke Hellinga as the new Chief of Police for the city of Palos Verdes Estates. A cake reception followed.
Council took a recess for the reception from 6:49 P.M. to 7:13 P.M.
COMMUNICATIONS FROM THE PUBLIC
Council was addressed by Connie Sullivan, Valerie Gorsuch, John Weick, Lynne La Fleur, and Jim Parker
CONSENT AGENDA (ITEMS 1-12)
Council pulled Items #1, 4, 5 and Public Works Director Seims announced that for #9 the memo for the special event has a corrected version posted.
There was no public comment.
ACTION: Moved by Council Member Kemps to approve consent agenda items excluding items #1, 4 and 5 and including item #19. Seconded by Mayor Pro Tem Lozzi.
AYES: Murdock, Lozzi, Kemps, Roos
NOES: None
ABSENT: McGowan
2. RECEIPT AND FILING OF THE TREASURER'S CASH & INVESTMENT
REPORT FOR THE QUARTER AND FIRST THREE FISCAL MONTHS ENDED ON MARCH 31, 2024
Received and filed the Quarterly City Treasurer's Report, including information required to be submitted for the months ended:
January 31, 2024
• February 29, 2024
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• March 31, 2024
3. RECEIVE AND FILE THE FINANCIAL STATEMENT FOR THE MONTH ENDING ON MAY 31, 2024
Received and filed the financial statement for the month ending on May 31, 2024.
6. ADOPTION OF RESOLUTION AUTHORIZING THE APPROVAL OF THE "ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017" PROPOSED
PROJECT LIST
Adopted Resolution R24-32 authorizing the approval of the "Road Repair and Accountability Act of 2017 (Senate Bill 1)" Proposed Project List for the City of Palos Verdes Estates and direct the City's Public Works Director or their designee to submit the Project List and supporting documentation to the California Transportation Commission (CTC).
7. PURCHASE OF A NEW SERVER FOR THE POLICE DEPARTMENT'S
SPILLMAN OPERATING SYSTEM
Approved the purchase of a new server from Motorola Solutions for the Police Department's Spillman operating system.
8. AB2557 (ORTEGA) LETTER OF OPPOSITION
Approved the letter of opposition.
9. SPECIAL EVENT APPLICATION FOR THE MALAGA COVE BUSINESS AND PROFESSIONAL ASSOCIATION ANNUAL "MALAGA COVE CONCERTS IN THE PARK" ON JULY 10th, JULY 17TH, JULY 24™H, JULY 31ST, AUGUST 7TH, AND AUGUST 14TH, 2023 AT FARNHAM MARTIN PARK."
Approved the Special Event Application submitted by the Malaga Cove Business and Professional Association to hold "Malaga Cove Concerts in the Park" at Farnham Martin Park on July 10th, July 17%h, July 24th, July 31st, August 7th, and August 14' 2024.
10. ADOPT RESOLUTIONS FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD AND CONDUCTED ON NOVEMBER 5, 2024
A. Approved Resolution No. R24-26 calling for the holding of a General Municipal Election to be held on Tuesday, November 5, 2024, for the election of certain officers as required by the provisions of the laws of the State of California relating to General Law Cities; and
B. Approved Resolution No. R24-27 adopting regulations for candidates for
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elective office pertaining to candidate statements submitted to the voters at an election to be held on Tuesday, November 5, 2024; and C. Approved Resolution No. R24-28 requesting the Board of Supervisors of the County of Los Angeles to consolidate a General Municipal Election to be held on Tuesday, November 5, 2024, with other Los Angeles County and State of California elections to be held on the date pursuant to § 10403 of the Elections Code; and
D. Approved Resolution No. R24-29 requesting the Board of Supervisors of the County of Los Angeles to render full services to the city relating to a General Municipal Election to be held and conducted on Tuesday, November 5, 2024; and
E. Approved Resolution No. R24-30 providing for a procedure for determining by lot a tie among candidates at the November 5, 2024, General Municipal Election in accordance with Elections Code Section 15651.
11. CITY COUNCIL MEETING ACTIONS
Approved the minutes for the following meetings: March 4, 2024, March 7, 2024, March 12, 2024, March 26, 2024, April 9, 2024, April 23, 2024, May 7, 2024, and May 14, 2024.
12. PROPOSED FY 2024/2025 BUDGET, FEES AND CHARGES FOR PALOS VERDES STABLES AND $9,000 REIMBURSEMENT FOR RAIL-RANCH
STYLE FENCING
Approved the proposed FY 2024/2025 Palos Verdes Stables Budget, adopt Resolution R24-31 (1) adjusting the FY 2023-24 budget to appropriate funds for fencing at Palos Verdes Stables (2) approving reimbursement to Palos Verdes Stables in an amount not to exceed $9,000; (3) making an appropriation of general funds not to exceed $9,000; and (4) authorizing the Finance Director to make such accounting entries as deemed appropriate.
PULLED CONSENT ITEMS
1. APPROVAL OF WARRANTS
Mayor Murdock inquired about the City's ability to issue checks that are in excess of contract limits. Senior Accountant Hayes reported a new process to track contract amounts and payments against the contracts to prevent this from happening in the future. She also requested the itemized price list for the BATS contract be shared with Council and posted on the website for the public to have access.
There was no public comment
ACTION: Moved by Mayor Murdock and seconded by Mayor Pro Tem Lozzi to approve the Warrants for June 25, 2024.
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AYES: Murdock, Lozzi, Kemps, Roos
NOES: None
ABSENT: McGowan
4, JUNE 18, 2024, PLANNING COMMISSION ACTIONS
Mayor Pro Tem Lozzi asked clarifying questions regarding resolution of the batting cage matter that has been found non-compliant. The City Attorney responded this is now a code enforcement matter.
There was no public comment
This item was Received and Filed.
5. CONSIDER AN AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH MNS TO PROVIDE PROFESSIONAL CONTRACT
PLANNING SERVICES
Council Member Kemps asked clarifying questions and proposed we set a deadline date of October 31, 2024 for hiring a planner which would reduce the contract amount by about $53,000. Mayor Murdock discussed concerns about the large (18%) increase in rate for the senior planner and that this higher cost is not incorporated into the city fee resulting in residents subsidizing planning projects. The City Attorney stated Council could do a CPI increase but not the full rate increase for the planning fees. Public Works Director Seims reported the last CIP adjustment was 3/15/23.
There was no public comment.
ACTION: Moved by Council Member Kemps to amend the professional services agreement for MNS modifying the agreement to support a senior planner assisting 24 hours per week at an hourly rate of $153/hour through June 30, 2025, and an assistant planner assisting 16 hours per week with an hourly rate of $110/hour through October 31, 2024, that Staff amend the budgetary documents accordingly, that the amendment be in a form approved by the City Attorney and executed by the City Manager, and that Staff come back with a recommendation regarding a CPI adjustment to the fee schedule. Seconded by Mayor Pro Tem Lozzi.
AYES: Murdock, Lozzi, Kemps, Roos
NOES: None
ABSENT: McGowan
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OLD BUSINESS
13. RECEIVE AND FILE A REPORT ON THE PROPOSED DESIGN FOR THE
FARNHAM MARTIN PARK IMPROVEMENTS GRANT PROJECT
Public Works Director Seims provided a staff report and stated grant funds must be spent by June 2028. Council asked clarifying questions and provided feedback on the proposed design. Council directed Staff to expand the scope beyond the paths (e.g., irrigation, landscaping) to create a more impactful project and to utilize the full set of funds available and to return with options.
There was no public comment.
PUBLIC HEARING
14. RESOLUTION ADOPTING THE ANNUAL OPERATING AND CAPITAL BUDGET FOR THE FISCAL YEAR 2024-25 AND ESTABLISH THE ANNUAL APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2024-25
Interim Finance Director Marsh provided a staff report. Council asked clarifying questions and discussed concerns around lack of details regarding the $6.5M in Contractual Services budget line items.
There was no public comment and the public hearing was closed.
ACTION: Moved by Mayor Pro Tem Lozzi to adopt Resolution No. R24-33 approving and adopting the Budget for the Fiscal Year 2024-25 and adopt Resolution No.
R24-34 adopting the annual appropriations limit for Fiscal Year 2024-25.
Seconded by Council Member Kemps.
AYES: Lozzi, Kemps, Roos
NOES: Murdock
ABSENT: McGowan
15. ADOPTION OF A RESOLUTION ADOPTING AND APPROVING THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2024-2025 THROUGH
FISCAL YEAR 2028-2029
Public Works Director Seims provided a staff report.
There was no public comment and the public hearing was closed.
Council provided direction to remove the Paseo Del Sol Fire Access Road Evaluation and place as a future year project.
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ACTION: Moved by Council Member Roos to adopt Staff's recommendation to adopt Resolution R24-35 adopting and approving the Capital Improvement Program (CIP) for fiscal year (FY) 2024-2025 through FY 2028-2029 and moving of the Paseo Del Sol Fire Access Road project to a future year. Seconded by Council Member Kemps.
AYES: Lozzi, Kemps, Roos
NOES: Murdock
ABSENT: McGowan
#20 Proposed Letter to Honorable Nancy Skinner Chair of the Senate Housing Committee in Sacramento re: Opposition to SB 7
Council Member Kemps read the proposed letter.
There was no public comment.
ACTION: Moved by Mayor Murdock to authorize the Mayor to sign this letter of opposition and acknowledge it is an urgent situation. Seconded by Mayor Pro Tem Lozzi.
AYES: Murdock, Lozzi, Kemps, Roos
NOES: None.
ABSENT: McGowan
Council took a break from 8:39 P.M. to 8:45 P.M.
NEW BUSINESS
16. CITY COUNCIL DISCUSSION OF AD HOC COMMITTEE
RECOMMENDATIONS REGARDING POTENTIAL PARCEL TAX
Public Works Director Seims provided a staff report and the Ad Hoc members, Lozzi and Roos, provided additional information regarding advice provided by the ballot measure consultant. Council asked clarifying questions and expressed agreement with the Ad Hod's findings. Council discussed the need to get moving with resident engagement activities, the need to provide a complete picture o needs with respect to operating and capital costs and corresponding revenue program rather than one off efforts, and the potential for workshops.
There was no public comment.
17. DISCUSSION AND DETERMINATION OF WHETHER THE PALOS VERDES
ESTATES POLICE DEPARTMENT HAS REMAINED IN COMPLIANCE WITH CALIFORNIA ASSEMBLY BILL 481-MILITARY EQUIPMENT USE
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The City Attorney reported that Items #17 and 18 can be discussed together.
Captain Barber provided a staff report. Council asked clarifying questions and the need to be more timely with reporting out.
There was no public comment.
ACTION: Moved by Council Member Roos to approve the staff recommendation to make the tindings tor compliance, as requested, of the City's use of the equipment. Seconded by Council Member Kemps.
AYES: Murdock, Lozzi, Kemps, Roos
NOES: None.
ABSENT: McGowan
18. DISCUSSION AND DETERMINATION OF WHETHER THE PALOS VERDES
ESTATES POLICE DEPARTMENT HAS REMAINED IN COMPLIANCE WITH CALIFORNIA ASSEMBLY BILL 481 - MILITARY EQUIPMENT USE
This item was discussed with Item #17.
ACTION: Moved by Council Member Roos to approve the staff recommendation to make the findings for compliance, as requested, of the use of the City's equipment. Seconded by Council Member Kemps.
AYES: Murdock, Lozzi, Kemps, Roos
NOES: None.
ABSENT: McGowan
19. DISCUSSION OF A NOTICE OF OPPOSITION LETTER
This item was moved to and approved on the consent agenda.
MAYOR AND COUNCILMEMBER REPORTS
The Mayor reported she was meeting with the Sanitation District tomorrow and would be meeting with the Water Reclamation District and the other Peninsula mayors to discuss water issues. She also reported she and the Mayor Pro Tem are working to lock down the agendas for the two July meetings.
TENTATIVE FUTURE AGENDA ITEMS
Mayor Pro Tem Lozzi requested an agenda item for an update on the PVGC water reclamation project. Public Works Director Seims reported she is coordinating with West Basin to provide a presentation.
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Council Member Kemps expressed an interest in receiving an update on the audit.
ADJOURNMENT TO TUESDAY, JULY 9, 2024, AT 6:30 P.M.
The meeting was adjourned at 9:40 P.M.
Respectfully submitted:
APPROVED:
Dawn Murdock
Dawn Murdock, Mayor
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