July 9, 2024
6:30
PM
Council Chambers of City Hall
340 Palos Verdes Drive West
Palos Verdes Estates, CA 90274
AGENDA
OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
PALOS VERDES ESTATES, CALIFORNIA 90274
Copies of the staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the office of the City Clerk and are available for public inspection. If applicable, materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Any person having any question concerning any agenda item may call the City Clerk to make inquiry concerning the item. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk at 310-378-0383, at least 48 hours prior to the meeting to request a disability-related modification or accommodation.
The City Council welcomes and encourages public participation at the Council meetings; however, to allow for the orderly progression of business, each person wishing to comment or make a presentation shall be limited to up to three (3) minutes. Anyone wishing to address the City Council is requested to fill out a green speaker's card available at the entry of the meeting room. The card permits the City to identify persons for purposes of City Council minute preparation. Please see specific agenda sections below for any other requirements related to meeting participation. The City Council, at the direction of the Mayor with concurrence of the Council, may modify the order of items shown on the agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF AGENDA
MAYOR’S REPORT - MATTERS OF COMMUNITY INTEREST
CITY MANAGER’S REPORT
CEREMONIAL/PRESENTATIONS
Recognition of Acting Corporal Daniel Alvarez receiving the Mothers Against Drunk Driving Award for 2023
COMMUNICATIONS FROM THE PUBLIC
CONSENT AGENDA (ITEMS 1-6)
1. APPROVAL OF WARRANTS
Recommendation: Review and Approve Warrant Register of July 9, 2024.
WARRANTS
2. CITY COUNCIL MEETING ACTIONS
Recommendation: Staff recommends that the City Council approve the minutes for the following meetings: January 10, 2024, January 23, 2024, January 29, 2024, and March 12, 2024.
MINUTES
3. ADOPTION OF RESOLUTION APPROVING THE LICENSE AGREEMENT TEMPLATE AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL FUTURE LICENSE AGREEMENTS THAT CONFORM TO THE APPROVED LICENSE AGREEMENT TEMPLATE WITHOUT FURTHER CITY COUNCIL APPROVAL Recommendation: That the City Council adopt Resolution R24-36 approving the license agreement template and authorizing the City Manager to execute all future license agreements that conform to the approved license agreement template without further City Council approval.
STAFF REPORT
4. ADOPTION OF RESOLUTION TO AWARD A PROFESSIONAL SERVICES AGREEMENT TO PSOMAS FOR THE UPDATED CITYWIDE SEWER SYSTEM MASTER PLAN, UPDATE SEWER SYSTEM CONDITION ASSESSMET REPORT, 5-YEAR SEWER SYSTEM CIP, AND SEWER SYSTEM MANAGEMENT PLAN IN AN AMOUNT NOT TO EXCEED OF $379,000; APPROVE ADDITIONAL PROJECT EXPENDITURES NOT TO EXCEED $19,500, WHICH IS APPROXIMATELY 5% OF THE CONTRACT AMOUNT; AND AUTHORIZE THE INTERIM CITY MANAGER TO EXECUTE ALL CONTRACT DOCUMENTS Recommendation: That the City Council adopt Resolution R24-37 to:
1. Award a professional services agreement to Psomas for the Citywide Sewer System Master Plan update, updated Sewer System Condition Assessment Report, 5-Year Sewer System Capital Improvement Program, and Sewer System Management Plan (City Project No. PW-708-23). in the amount not to exceed $379,000,
2. Approve additional project expenditures not to exceed $19,500, which is approximately 5% of the agreement amount; and
3. Authorize the Interim City Manager to execute all contract documents.
Staff Report & Attachments A-C
ATTACHMENT D
5. APPROVAL OF AMENDMENT NO. 6 TO THE PROFESSIONAL SERVICES AGREEMENT FOR CITY HALL AND POLICE DEPARTMENT JANITORIAL SERVICES WITH ALL CARE INDUSTRIES, INC. TO EXTEND THE TERM OF THE AGREMENT TO JUNE 30, 2025, AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT Recommendation: That the City Council Amendment No. 6 to the Professional Services Agreement for janitorial services with All Care Industries, Inc. to extend the term of the Agreement to June 30, 2025, and authorize the Interim City Manager to execute the Amendment.
STAFF REPORT
6. APPROVAL OF THE TRAFFIC SAFETY COMMITTEE’S RECOMMENDATION TO UPDATE THE APPLICATION PROCESS AND FORM FOR TRAFFIC SAFETY COMMITTEE APPLICATIONS Recommendation: That the City Council approve the Traffic Safety Committee’s recommendation to update the application process and form for Traffic Safety Committee Applications.
STAFF REPORT
CONSENT AGENDA (ITEMS 1-6)
6. APPROVAL OF THE TRAFFIC SAFETY COMMITTEE’S RECOMMENDATION TO UPDATE THE APPLICATION PROCESS AND FORM FOR TRAFFIC SAFETY COMMITTEE APPLICATIONS Recommendation: That the City Council approve the Traffic Safety Committee’s recommendation to update the application process and form for Traffic Safety Committee Applications.
PUBLIC HEARING
7. INTRODUCTION AND FIRST READING OF ZTA-001-24; ZONING TEXT AMENDMENT AMENDING CHAPTER 18.72 SPECIAL DEVELOPMENT STANDARDS OF TITLE 18 ZONING REGULATIONS OF THE PALOS VERDES ESTATES MUNICIPAL CODE TO ADD INTERIM OBJECTIVE DESIGN STANDARDS AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) Recommendation:
1. City Council open the public hearing, receive input, and introduce Ordinance No. O24-001 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALOS VERDES ESTATES, CALIFORNIA, AMENDING CHAPTER 18.72 SPECIAL DEVELOPMENT STANDARDS OF TITLE 18 ZONING REGULATIONS OF THE PALOS VERDES ESTATES MUNICIPAL CODE TO ADD INTERIM OBJECTIVE DESIGN STANDARDS AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA).
STAFF REPORT
Attachment A-Revision
OLD BUSINESS
8. DISCUSS AND PROVIDE FEEDBACK ON THE PHASING OF PROJECTS FOR CITY HALL PARKING STRUCTURE AND AWARD A PROFESSIONAL SERVICES AGREEMENT TO WALKER CONSULTANTS, INC. FOR THE DESIGN OF THE IMMEDIATE REPAIRS FOR CITY HALL AND PARKING STRUCTURE IN THE AMOUNT NOT TO EXCEED OF $254,500; APPROPRIATE $46,000 IN UNENCUMBERED GENERAL FUND FOR CAPITAL PROJECTS FUNDS; APPROVE ADDITIONAL PROJECT EXPENDITURES NOT TO EXCEED $25,000, WHICH IS APPROXIMATELY 10% OF THE CONTRACT AMOUNT; AND AUTHORIZE THE INTERIM CITY MANAGER TO EXECUTE ALL CONTRACT DOCUMENTS Recommendation: That the City Council discuss and provide feedback on the phasing of projects for City Hall and the parking structure and approve Resolution No. R24-38 to:
1. Award a professional services agreement for design services to Walker Consultants, Inc. (Walker) for the Immediate Repairs for City Hall and Parking Structure (PW-706-23) in the amount not to exceed of $254,500;
2. Appropriate $46,000 in unencumbered General Fund for Capital Projects funds;
3. Approve additional project expenditures not to exceed $25,000, which is approximately 10% of the contract amount; and
4. Authorize the Interim City Manager to execute all contract documents.
Staff Report
8. DISCUSS AND PROVIDE FEEDBACK ON THE PHASING OF PROJECTS FOR CITY HALL PARKING STRUCTURE AND AWARD A PROFESSIONAL SERVICES AGREEMENT TO WALKER CONSULTANTS, INC. FOR THE DESIGN OF THE IMMEDIATE REPAIRS FOR CITY HALL AND PARKING STRUCTURE IN THE AMOUNT NOT TO EXCEED OF $254,500; APPROPRIATE $46,000 IN UNENCUMBERED GENERAL FUND FOR CAPITAL PROJECTS FUNDS; APPROVE ADDITIONAL PROJECT EXPENDITURES NOT TO EXCEED $25,000, WHICH IS APPROXIMATELY 10% OF THE CONTRACT AMOUNT; AND AUTHORIZE THE INTERIM CITY MANAGER TO EXECUTE ALL CONTRACT DOCUMENTS Recommendation: That the City Council discuss and provide feedback on the phasing of projects for City Hall and the parking structure and approve Resolution No. R24-38 to:
MAYOR AND COUNCILMEMBER REPORTS
TENTATIVE FUTURE AGENDA ITEMS
Attachment
ADJOURNMENT TO TUESDAY, JULY 23, 2024, AT 6:30 P.M.
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall Bulletin Boards located by front door located at 340 Palos Verdes Drive West, Palos Verdes Estates, CA 90274, and on the City’s Website (pvestates.org) not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2. Dated this 3rd day of July 2024. Interim City Clerk
MAYOR AND COUNCILMEMBER REPORTS