INCORPORATED 1939
GALIFORNIA
MINUTES FOR THE JULY 9, 2024
REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF PALOS VERDES ESTATES, CALIFORNIA
CALL TO ORDER AT 6:38 P.M.
PLEDGE OF ALLEGIANCE The Pledge was led by Mayor Murdock.
ROLL CALL
PRESENT: Mayor Murdock, Mayor Pro Tem Lozzi, Council Members Kemps and McGowan
ABSENT: Council Member Roos
ALSO PRESENT: Interim City Manager Kallman, City Attorney Rusin, Community Development Director Brady, Public Works Director Seims, Senior Accountant Hayes, Chief Hellinga, Treasurer Greenberg, City Engineer
APPROVAL OF AGENDA
ACTION:
AYES: Murdock, Lozzi, Kemps, McGowan
NOES: None
ABSENT: Roos
MAYOR'S REPORT - MATTERS OF COMMUNITY INTEREST
The Mayor provided a certificate of appreciation to Jurgen Kading, proprietor of Corners of the World, and thanked him for his 31 years of bringing joy and gifts to our residents and city visitors, and wished him luck on his next endeavor. She also had a certificate for Caroline Hammer who won the pie baking contest at the July 4th celebration. She thanked all of those on the committee for putting together a wonderful July 4* celebration. Mayor Murdock shared that AQMD will be holding public hearings on two matters on August 2: a proposed amended rule regarding oil and gas
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1 production wells and a rule addressing emissions related to goods movement and that she would ask the City Manager to post the notices on the city website. In her Did You Know segment, the Mayor reminded the public of the City's social host ordinance which holds individuals responsible for hosting or knowingly providing a place for underage drinking. The first offense carries a $2,500 fine. She encouraged the public to visit https://www.pvestates.org/services/police-department/social-host-ordinance.
CITY MANAGER'S REPORT
Interim City Manager Kallam announced that interviews for city commission and committees would be taking place July 20 and that he would be attending the July 11 SBCCOG legislative briefing.
Chief Hellinga announced there will be another bike safety class on August 4 from 12 P.M. to 4 P.M. and that interested parties should RSVP to [email protected].
He also reminded residents that if they see something they should say something.
One resident saw two people at a vacant house and reported it. PD arrived in two minutes and arrested the two just as they were getting ready to drive away.
CEREMONIAL/PRESENTATIONS
Chief Hellinga recognized Acting Corporal Daniel Alvarez for receiving the Mothers Against Drunk Driving (MADD) Award for 2023 for his great work on DUl enforcement.
Acting Corporal Alvarez made 38 arrests in 2023 which was more than any other officer in the South Bay. Council congratulated Alvarez and thanked him for his hard work.
COMMUNICATIONS FROM THE PUBLIC
Council was addressed by Valerie Gorsuch, Jim Parker, and Darcel Ramirez Hamson.
CONSENT AGENDA (ITEMS 1-6)
Director Seims reported the following corrections to consent agenda items: 1) Item #3 had an incorrect reference to a nonstandard walkway. This has been removed and replaced with a blank line to be filled in and this has been printed and provided to Council and the Public at the back of the room. 2) Item #4, under task 10 of the scope of services has been updated explicitly state that CCTV of the lines is included in the scope of work and that hard copies have been provided to Council and the Public, 3) Item #5 was clarified that this is Amendment No. 6 and references to other numbers were corrected and the mention of storm water services has been corrected to read janitorial services, and copies have been provided to Council and the Public.
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Mayor Pro Tem Lozzi made comments regarding Item #4, that large dollar items should not be on the consent agenda and that it is disappointing that there was only one proposal received. She noted procurement and contract management as an area for improvement and urged the City Manager and Director of Public Works to dig into why we continue to receive only one bidder.
There was no public comment.
ACTION: Moved by Council Member Kemps to approve Items #1-3. Seconded by Council Member McGowan.
AYES: Murdock, Lozzi, Kemps, McGowan
NOES: None
ABSENT: Roos
1. APPROVAL OF WARRANTS
Reviewed and Approved Warrant Register of July 9, 2024.
2. CITY COUNCIL MEETING ACTIONS
Approved the minutes for the following meetings: January 10, 2024, January 23, 2024, January 29, 2024, and March 12, 2024.
3. ADOPTION OF RESOLUTION APPROVING THE LICENSE AGREEMENT
TEMPLATE AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL
FUTURE LICENSE AGREEMENTS THAT CONFORM TO THE APPROVED
LICENSE AGREEMENT TEMPLATE WITHOUT FURTHER CITY COUNCIL
APPROVAL
Adopted Resolution R24-36 approving the license agreement template and authorizing the City Manager to execute all future license agreements that conform to the approved license agreement template without further City Council approval.
ITEMS PULLED FROM CONSENT
4. ADOPTION OF RESOLUTION TO AWARD A PROFESSIONAL SERVICES
AGREEMENT TO PSOMAS FOR THE UPDATED CITYWIDE SEWER SYSTEM
MASTER PLAN, UPDATE SEWER SYSTEM CONDITION ASSESSMET
REPORT, 5-YEAR SEWER • SYSTEM CIP, AND • SEWER SYSTEM
MANAGEMENT PLAN IN AN AMOUNT NOT TO EXCEED OF $379,000;
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3 APPROVE ADDITIONAL PROJECT EXPENDITURES NOT TO EXCEED $19,500, WHICH IS APPROXIMATELY 5% OF THE CONTRACT AMOUNT; AND
AUTHORIZE THE INTERIM CITY MANAGER TO EXECUTE ALL CONTRACT
DOCUMENTS
Council asked clarifying questions regarding the scope of the study relative to the previous LA County study. Director Seims and City Engineer Loriso provided responses and additional information. Michael Swan from Psomas also asked questions, including the expected timeline and completion at the end of March 2025, and that any emergency conditions would be reported upon discovery. It was also clarified the work will cover all entities with sewer responsibilities: the City of PVE, LA County, and the Sanitation District.
There was no public comment.
ACTION: Moved by Mayor Murdock and seconded by Council Member McGowan to adopt Resolution R24-37 to:
1. Award a professional services agreement to Psomas for the Citywide Sewer System Master Plan update, updated Sewer System Condition Assessment Report, 5-Year Sewer System Capital Improvement Program, and Sewer System Management Plan (City Project No. PW-708-23). in the amount not to exceed $379,000,
2. Approve additional project expenditures not to exceed $19,500, which is approximately 5% of the agreement amount; and
3. Authorize the Interim City Manager to execute all contract documents.
AYES: Murdock, Lozzi, Kemps, McGowan
NOES: None
ABSENT: Roos
5. APPROVAL OF AMENDMENT NO. 6 TO THE PROFESSIONAL SERVICES
AGREEMENT FOR CITY HALL AND POLICE DEPARTMENT JANITORIAL SERVICES WITH ALL CARE INDUSTRIES, INC. TO EXTEND THE TERM OF THE AGREMENT TO JUNE 30, 2025, AND AUTHORIZE THE CITY MANAGER
TO EXECUTE THE AGREEMENT
Mayor Murdock requested clarification of the fee and Director Seims reported Council is approving the amendment to extend the contract one year and not the rate, but that the rate increase would be based on the May 2024 CPI, leading to an annual cost of $36,247 which is below the budgeted amount.
There was no public comment.
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4 ACTION: Moved by Mayor Murdock and Seconded by Council Member Kemps to approve Amendment No. 6 to the Professional Services Agreement for janitorial services with All Care Industries, Inc. to extend the term of the Agreement to June 30, 2025, and authorize the Interim City Manager to execute the Amendment.
AYES: Murdock, Lozzi, Kemps, McGowan
NOES: None
ABSENT: Roos
6. APPROVAL OF THE TRAFFIC SAFETY COMMITTEE'S RECOMMENDATION
TO UPDATE THE APPLICATION PROCESS AND FORM FOR TRAFFIC
SAFETY COMMITTEE APPLICATIONS
Council Member Kemps invited the Chair of the Traffic Safety Committee (TSC) to speak on this matter. A request was made that Staff include one or two TSC members in the early stages of the work to minimize rework down the road and that the city website be updated as part of the process.
There was no public comment.
ACTION: Moved by Council Member Kemps and Seconded by Mayor Pro Tem Lozzi to approve the Traffic Safety Committee's recommendation to update the application process and form for Traffic Safety Committee applications.
AYES: Murdock, Lozzi, Kemps, McGowan
NOES: None
ABSENT: Roos
PUBLIC HEARING
7. INTRODUCTION AND FIRST READING OF ZTA-001-24; ZONING TEXT AMENDMENT AMENDING CHAPTER 18.72 SPECIAL DEVELOPMENT
STANDARDS OF TITLE 18 ZONING REGULATIONS OF THE PALOS VERDES
ESTATES MUNICIPAL CODE TO ADD INTERIM OBJECTIVE DESIGN
STANDARDS AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA)
Director Brady provided an introduction to the topic and Amanda from De Novo provided a presentation. Council asked clarifying questions.
The Public Hearing was opened. There was no public comment. The Public Hearing was closed.
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5 Council discussed items in the proposed ZTA and expressed concerns regarding street lights since that is inconsistent with city practice. Council provided direction for four changes which are reflected in the motion and requested a discussion regarding uses for ground floor units in mixed used developments during the comprehensive standards development. Council provided direction that the City's Designated Street Tree list provided objective standards regarding type of tree to be planted and that concerns regarding use of "consistent in design style" and "consistent with architectural style" and "minimum setback areas shall not be used to satisfy private open space requirements" be addressed in Phase 2, the comprehensive design standards.
ACTION: Moved by Council Member Kemps to and Seconded by Council Member McGowan to:
1. Introduce on the first reading Ordinance No. 024-001 entitled: An Ordinance of the City Council of the City of Palos Verdes Estates, California, amending Chapter 18.72 Special Development Standards of Title 18 Zoning Regulations of the Palos Verdes Estates Municipal Code to add interim objective design standards and finding the same exempt from the California Environmental Quality Act (CEQA);
2. Add two definitions: 1) defining "primary street" to mean the wider of two streets that border a lot and 2) defining "fully screened from neighboring properties" to mean not visible with any direct line of sight from any public right-of-way or any immediately adjacent residential property from a height of five feet four inches;
3. Modify section 18.72.030 B. to remove "with an affordable housing component; and
4. Modify section D.2.a.iii to add "only when 100% residential projects are allowed"
AYES: Murdock, Lozzi, Kemps, McGowan
NOES: None
ABSENT: Roos
OLD BUSINESS
8. DISCUSS AND PROVIDE FEEDBACK ON THE PHASING OF PROJECTS FOR
CITH AHALL THE PARKING STRUCTURE AND AWARD A PROFESSIONAL SERVICES AGREEMENT TO WALKER CONSULTANTS, INC. FOR THE
DESIGN OF THE IMMEDIATE REPAIRS FOR CITY HALL AND PARKING STRUCTURE_ IN THE AMOUNT NOT TO EXCEED OF $254,500;
APPROPRIATE $46,000 IN UNENCUMBERED GENERAL FUND FOR CAPITAL PROJECTS FUNDS; APPROVE ADDITIONAL PROJECT EXPENDITURES NOT TO EXCEED $25,000, WHICH IS APPROXIMATELY 10% OF THE CONTRACT AMOUNT; AND AUTHORIZE THE INTERIM CITY MANAGER TO EXECUTE
ALL CONTRACT DOCUMENTS
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6 Director Seims provided a staff report and reported Staff has modified their recommendation. The updated recommendation is that Council reject the proposals received as the cost is larger than the budget and there are concerns regarding scope. Staff recommends returning to Council once they have had an opportunity to revisit the scope and dig into the RFP process as requested earlier in the meeting.
There was no public comment.
ACTION: Moved by Council Member McGowan to reject all proposals and Seconded by Council Member Kemps.
AYES: Murdock, Lozzi, Kemps, McGowan
NOES: None
MAYOR AND COUNCILMEMBER REPORTS
Council Member McGowan reported he is working with Kerry to schedule a visit to the city to see the issues (e.g., water).
Council Member Kemps commented on his opportunity to see the Amerigo Vespucci Italian Tall Ship.
Mayor Pro Tem Lozzi reported she will be attending the SBCCOG legislative briefing on July 11.
TENTATIVE FUTURE AGENDA ITEMS
ADJOURNMENT TO TUESDAY, JULY 23, 2024, AT 6:30 P.M.
The meeting was adjourned at 8:22 P.M.
Respectfully submitted:
-
APPROVED:
Waur Murdock
Dawn Murdock, Mayor
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