April 8, 2025
6:30
PM
Council Chambers of City Hall
340 Palos Verdes Drive West
Palos Verdes Estates, CA 90274
AGENDA
OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
PALOS VERDES ESTATES, CALIFORNIA 90274
Copies of the staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the office of the City Clerk and are available for public inspection. If applicable, materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Any person having any question concerning any agenda item may call the City Clerk to make inquiry concerning the item. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk at 310-378-0383, at least 48 hours prior to the meeting to request a disability-related modification or accommodation.
The City Council welcomes and encourages public participation at the Council meetings; however, to allow for the orderly progression of business, each person wishing to comment or make a presentation shall be limited to up to three (3) minutes. Anyone wishing to address the City Council is requested to fill out a green speaker's card available at the entry of the meeting room. The card permits the City to identify persons for purposes of City Council minute preparation. Please see specific agenda sections below for any other requirements related to meeting participation. The City Council, at the direction of the Mayor with concurrence of the Council, may modify the order of items shown on the agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF AGENDA
MAYOR’S REPORT - MATTERS OF COMMUNITY INTEREST
CITY MANAGER’S REPORT
COMMUNICATIONS FROM THE PUBLIC
This portion of the agenda is reserved for comments from the public on items which are NOT on the agenda. Due to state law, no action can be taken by the Council this evening on matters presented under this section. If the Council determines action is warranted, the item may be referred to staff or placed on a future Council agenda.
CONSENT AGENDA (ITEMS 1-7)
All items under this heading are considered to be routine and will be enacted by one motion unless a Councilmember or staff requests that an item be removed for separate discussion. Any item removed from the Consent Agenda will be considered immediately following the motion to approve the Consent Agenda.
1. APPROVAL OF WARRANTS
Recommendation: Staff recommends that the City Council review and approve the April 8, 2025, Warrant Register.
Warrants
2. RECEIVE AND FILE FINANCIAL STATEMENTS FOR THE PERIOD ENDING FEBRUARY 28, 2025.
Recommendation: Staff recommends the City Council receive and file the financial statements for the month ending February 28, 2025.
Staff Report
3. CITY COUNCIL MEETING ACTIONS
Recommendation: Staff recommends that the City Council approve the minutes for the following meetings: March 25, 2025 and April 2, 2025 Minutes
4. PARKLAND COMMITTEE MEETING ACTIONS
Recommendation: That the City Council approve the Parklands Committee Action Minutes of the March 13, 2025 Meeting.
Staff Report
Revised Minutes
5. CONSIDERATION OF RESOLUTION R25-06 AWARDING AN AGREEMENT TO PUBLIC SECTOR PERSONNEL CONSULTANTS TO CONDUCT A COMPENSATION STUDY IN AN AMOUNT NOT TO EXCEED $25,000 Recommendation: Staff recommends that the City Council:
1. Award an agreement to Public Sector Personnel Consultants for a compensation study in the amount not to exceed $25,000 to compare salaries and benefits across all employee classifications with 13 other comparable cities;
2. Authorize the City Manager and City Attorney to make necessary edits and execute all documents required to effectuate the agreement; and
3. Adopt Resolution R25-06 to appropriate up to $25,000 in unencumbered General Funds (Fund 01) to fund the agreement with Public Sector Personnel
Consultants.
Staff Report
6. DONATION POLICY UPDATE
Recommendation: It is recommended that the City Council adopt Resolution R25-07, updating the City's Donation Policy.
Staff Report
7. SPECIAL EVENT APPLICATION FOR PALOS VERDES HIGH SCHOOL STATE CHAMPIONSHIP PARADE SCHEDULED FOR SATURDAY, APRIL 19, 2025 Recommendation: Staff recommends that the City Council:
1. Approve the Special Event Application for the Palos Verdes High School State Championship Parade, to be held on Saturday, April 19, 2025, from 4:00 p.m. to 5:00 p.m.; and
2. Consider waiving reimbursement of staff overtime costs associated with the proposed special event amounting to $1,277.03.
Staff Report
NEW BUSINESS
8. ADOPT A RESOLUTION TO APPROVE THE PLANS AND SPECIFICATIONS FOR THE FISCAL YEAR 2024-2025 ANNUAL RESURFACING PROJECT (PW-712-24); AWARD A CONSTRUCTION CONTRACT TO HARDY & HARPER, INC. IN THE AMOUNT OF $639,000.00; APPROVE ADDITIONAL CONSTRUCTION EXPENDITURES NOT TO EXCEED $63,900.00, WHICH IS APPROXIMATELY 10% OF THE CONSTRUCTION CONTRACT AMOUNT; AUTHORIZE THE CITY MANAGER TO EXECUTE ALL CONTRACT DOCUMENTS; AND AUTHORIZE THE CITY CLERK TO RECORD THE NOTICE OF COMPLETION UPON ACCEPTANCE OF THE WORK BY THE PUBLIC WORKS DIRECTOR Recommendation: Staff recommends that the City Council adopt Resolution R25-08 to:
1. Approve the plans and specifications for the Fiscal Year (FY) 2024-2025 Annual Resurfacing Project (City Project No. PW-712-24);
2. Award a construction contract to Hardy & Harper, Inc. in the amount of $639,000.00;
3. Approve additional construction expenditures not to exceed $63,900.00, which is approximately 10% of the construction contract amount;
4. Authorize the City Manager to execute all contract documents; and
5. Authorize the City Clerk to Record the Notice of Completion upon Acceptance of the Work by the Public Works Director.
Staff Report
OLD BUSINESS
9. STATUS REPORT REGARDING GROUNDWATER SAMPLING AND GEOPHYSICAL REPORT RELATED TO GROUNDWATER INTRUSION IN THE CITY HALL / PUBLIC WORKS GARAGE Recommendation: Staff recommends that the City Council receive and file this report along with a presentation by Geosyntec Consultants, Inc. (i.e. Geosyntec) regarding the current status and next near-term activities related to the groundwater sampling and geophysical report.
Staff Report
10. CONSIDERATION OF A RESOLUTION ADOPTING AN UPDATED PARKLANDS & ENCROACHMENT MANAGEMENT POLICY AND APPROVING A NO-FEE WEED ABATEMENT PERMIT PILOT PROGRAM, ALLOWING RESIDENTS TO PERFORM ADDITIONAL WEED ABATEMENT ON PUBLIC PROPERTY Recommendation: Staff recommends that the City Council
Staff Report
MAYOR AND COUNCILMEMBER REPORTS
This portion of the agenda is reserved for the Mayor and Councilmembers to provide comments, reports on community activities, ad hoc committees, and propose topics to be calendared on a future Council agenda.
TENTATIVE FUTURE AGENDA ITEMS
Tentative Future Agenda Items
ADJOURNMENT TO TUESDAY, APRIL 22, 2025, AT 6:30 P.M.
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall Bulletin Boards located by the front door located at 340 Palos Verdes Drive West, Palos Verdes Estates, CA 90274, and on the City’s Website (pvestates.org) not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2. Dated this 3rd day of April 2025. Tameka Cook, City Clerk