• Tier 3: $150 per month to speak, read, write, and understand. A limited number of employees will be designated to receive Tier 3 skill pay, subject to passing a proficiency exam administered by Human Resources and approval by the City Manager. Tier 3 will compensate specific employees who augment the City’s translation services through reading and writing Spanish correspondence, and communicating public information in Spanish on City publications and the reverse 911 system.
SECTION 3. This Resolution shall take effect immediately upon its adoption.
PASSED, APPROVED, and ADOPTED by the City Council of the City of Paramount this 1st day of March 1, 2022.
Brenda Olmos, Mayor
ATTEST:
Heidi Luce, City Clerk
H:\RECREATION\GENERAL\ADMIN\COUNCIL-COMMISSIONS\COUNCIL\2022 MOTION SHEETS\RESO 22017.DOC; 2/24/2022 4:03 PM MARCH 1, 2022
RESOLUTION NO. 22:017
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARAMOUNT,
APPROVING THE APPLICATION FOR LAND AND WATER
CONSERVATION FUND ASSISTANCE FOR THE DILLS PARK
RENOVATION PROJECT"
MOTION IN ORDER:
READ BY TITLE ONLY AND ADOPT RESOLUTION NO. 22:017.
MOTION:
MOVED BY: _________________
SECONDED BY: ______________
[ ] APPROVED
[ ] DENIED
ROLL CALL VOTE:
AYES: __________________
NOES: __________________
ABSENT: ________________
ABSTAIN:________________
H:\RECREATION\ADMIN\DAVID\AGENDA\COUNCIL\LWCF REPORT.DOCX;2/23/2022 4:08 PM To: Honorable City Council
From: John Moreno, City Manager
By: David Johnson, Community Services
Director
Date: March 1, 2022
Subject: RESOLUTION NO. 22:017 – APPLICATION FOR LAND AND WATER
CONSERVATION FUND GRANT
In December 2021, the City of Paramount was awarded a Proposition 68 grant from the California State Parks Office of Grants and Local Services for the Dills Park Renovation Project. The grant award is $897,094. However, due to inflation and other economic factors, the project is expected to exceed the awarded grant amount. To assist in covering the new estimated cost of the project, the City is seeking approval to apply for a $532,730 grant through the Office of Grants and Local Services and the U.S. National Parks Service’s Land and Water Conservation Fund.
The Land and Water Conservation Fund (LWCF) grant provides funding for the acquisition or development of land to create new outdoor recreation opportunities for the health and wellness of Californians. This grant does require a match and allows for the awarded Proposition 68 grant money to act as the match. The grant application requires that the City Council adopt a resolution.
Attached is Resolution No. 22:017 which authorizes the submittal of an application under the LWCF.
MISSION, VISION, VALUE AND STRATEGIC OUTCOMES
The City’s Vision, Mission, and Values set the standard for the organization; establish priorities, uniformity and guidelines; and provide the framework for policy decision making. The Strategic Outcomes were implemented to provide a pathway to achieving the City’s Vision. This item aligns with Strategic Outcome No. 2: Community Health.
RECOMMENDED ACTION
It is recommended that the City Council read by title only and adopt Resolution No. 22:017.
CITY OF PARAMOUNT
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION NO. 22:017
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARAMOUNT
APPROVING THE APPLICATION FOR LAND AND WATER
CONSERVATION FUND ASSISTANCE FOR THE DILLS PARK
RENOVATION PROJECT
WHEREAS, the Congress under Public Law 88-578 has authorized the establishment of a federal Land and Water Conservation Fund Grant-In-Aid program, providing Matching funds to the State of California and its political subdivisions for acquiring lands and developing Facilities for public outdoor recreation purposes; and WHEREAS, the California Department of Parks and Recreation is responsible for administration of the program in the State, setting up necessary rules and procedures governing Applications by local agencies under the grant program; and WHEREAS, the Applicant certifies by resolution the approval of the Application and the availability of eligible matching funds prior to submission of the Application to the State; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARAMOUNT AS FOLLOWS:
SECTION 1. The above recitations are true and correct.
SECTION 2. The City Council approves the filing of an Application for Land and Water Conservation Fund assistance for the proposed Dills Park Renovation Project.
SECTION 3. The City Council agrees to abide by Section 6(f)(3) of Public Law 88- 578 which states “No Property acquired or developed with assistance under this section shall, without the approval of the National Secretary of the Interior, be converted to other than public outdoor recreation uses. The Secretary shall approve such conversion only if he finds it to be in accord with the then existing comprehensive statewide outdoor recreation plan and only upon such conditions as he deems necessary to assure the substitution of other recreation properties of at least equal fair market value and of reasonably equivalent usefulness and location.”
SECTION 4. The City Council certifies that said agency has Matching funds from eligible source(s) and can finance 100 percent of the Project, which up to half may be reimbursed; and
SECTION 5. The City Council appoints the City Manager as agent of the Applicant to conduct all negotiations and execute and submit all documents, including, but not limited to, Applications, Contracts, amendments, payment requests, and compliance with all applicable current state and federal laws which may be necessary for the completion of the aforementioned Project.
RESOLUTION NO. 22:017
SECTION 6. This Resolution shall take effect immediately upon its adoption.
PASSED, APPROVED, and ADOPTED by the City Council of the City of Paramount this 1st day of March 2022.
Brenda Olmos, Mayor
ATTEST:
Heidi Luce, City Clerk
H:\CITYMANAGER\AGENDA\RESO\RESOLUTION-21_026.DOCX;2/23/2022 4:09 PM H:\ADMINSERVICES\ANDREW V\CITY COUNCIL\AGENDA ITEMS\2022\CLEARWATER AND CITY HALL DOWNSTAIRS CONFERENCE AV SYSTEM\MS.DOCX; 2/24/2022 3:13 PM
MARCH 1, 2022
AWARD OF CONTRACT TO VIDIFLO FOR AUDIO-VISUAL SYSTEM
RENOVATION AT THE CLEARWATER AUDITORIUM AND THE CITY
HALL DOWNSTAIRS CONFERENCE ROOM
MOTION IN ORDER:
AWARD THE CONTRACT FOR THE RENOVATION OF THE
CLEARWATER AUDITORIUM AND THE CITY HALL DOWNSTAIRS
CONFERENCE ROOM AUDIO-VIDEO SYSTEMS IN THE AMOUNT OF
$242,250 TO VIDIFLO AND AUTHORIZE THE CITY MANAGER TO
EXECUTE THE AGREEMENT.
MOTION:
MOVED BY: _________________
SECONDED BY: ______________
[ ] APPROVED
[ ] DENIED
ROLL CALL VOTE:
AYES: __________________
NOES: __________________
ABSENT: ________________
ABSTAIN:________________
To: Honorable City Council
From: John Moreno, City Manager
By: Andrew Vialpando, Assistant City Manager
Date: March 1, 2022
Subject: AWARD OF CONTRACT TO VIDIFLO FOR AUDIO-VISUAL SYSTEM
RENOVATION AT THE CLEARWATER AUDITORIUM AND THE CITY
HALL DOWNSTAIRS CONFERENCE ROOM
BACKGROUND
The Clearwater Auditorium is a marquee City facility used for many community meetings and City staff meetings. With regular usage from different community organizations, the audio-visual (A/V) system is an important component of its effective use. The Clearwater Auditorium A/V system was first installed in 2005, and has undergone numerous repairs to keep it functioning. Its current system is antiquated and is experiencing an array of technical issues resulting in frequent, costly repairs. Similarly, the City Hall Conference Room located downstairs is the marquee conference room at City Hall regularly used for business meetings and City staff meetings. The City Hall Downstairs Conference Room has not been renovated in over 20 years and was never equipped with a video component system to facilitate efficient presentations and meetings for critical City business.
DISCUSSION
Staff is recommending that Vidiflo, LLC (Vidiflo) provide the technical services to upgrade and install the A/V systems in the Clearwater Auditorium and City Hall Downstairs Conference Room. Based in Long Beach, CA, Vidiflo has over 25 years of experience in A/V system installations and renovations, and has been the City’s primary A/V contractor for over three years. Vidiflo has performed the renovations to the A/V systems of the City Council Chambers and the Progress Plaza Auditorium. Since working with Vidiflo to install and repair the City’s A/V systems, we have experienced no major issues.
Vidiflo has a proven reputation for delivering high quality products and service. They are responsive when the City requires on-call A/V assistance and they offer a high level of technical expertise at reasonable prices. For functionality and redundancy purposes, it is important that City A/V systems in all facilities remain consistent with Vidiflo’s proprietary program coding to ensure competitive economy of scale pricing for service, repair, and equipment. In addition to their competitive rates, Vidiflo charges no service fees when responding to technical issues with the A/V system.
Agenda Report March 1, 2022
AWARD OF CONTRACT FOR A/V SYSTEMS Page 2
Each room of the project will take approximately four to six weeks to complete. The Scope of Work for both the Clearwater Auditorium and City Hall Downstairs Conference Rooms details the equipment and services that Vidiflo will provide, including on-site technical training to City staff (Attachments A and B).
Pursuant to Paramount Municipal Code Section 18-29 of Article IV Purchasing of Supplies and Equipment, this acquisition is exempt from competitive bidding due to the unique telecommunications equipment required in order to match existing equipment to facilitate effective maintenance and support.
Fiscal Impact
The proposed cost for the installation of the Clearwater Auditorium A/V system is $188,000, which includes a 10% contingency to account for any unexpected change orders under CIP 9277. The proposed cost for the installation of the City Hall Downstairs Conference Room video system is $54,250, which also includes a 10% contingency in the event of unexpected change orders. Funding for the Clearwater Auditorium and the City Hall Downstairs Conference Room A/V systems was approved during the FY 22 Midyear Budget review.
VISION, MISSION, VALUES, AND STRATEGIC OUTCOMES
The City’s Vision, Mission, and Values set the standard for the organization; establish priorities, uniformity and guidelines; and provide the framework for policy decision making. The Strategic Outcomes were implemented to provide a pathway to achieving the City’s Vision. This item aligns with Strategic Outcome No. 5: Attractive, and WellMaintained Infrastructure; and Strategic Outcome No. 6: Effective, Efficient and Fiscally Responsible.
RECOMMENDED ACTION
It is recommended that the City Council award the contract for the renovation of the Clearwater Auditorium and the City Hall Downstairs Conference Room Audio-Video systems in the amount of $242,250 to Vidiflo and authorize the City Manager to execute the agreement.
Attachments:
A – Clearwater Auditorium Audio-Visual System Scope of Work B – City Hall Downstairs Conference Room Audio-Visual System Scope of Work
VIDIFLO, LLC
AUDIOVISUAL & BROADCAST SYSTEMS
5318 E. 2nd St., #576 Long Beach, CA 90803 Page 1 of 3
562-743-3499 [email protected] Paramount Clearwater Ballroom City of Paramount- Clearwater Building Ballroom AudioVisual Refresh Statement of Work & Costing_- Revised
PR21120902 December 9 ,2021
VIDIFLO, LLC proposes to furnish and integrate new AudioVisual Equipment in the Clearwater Building Ballroom to constitute a fully functional and ergonomically operated system.
System to include:
1. Existing Electric Roll-Down Projection Screen removed and replaced with a new Stewart Filmscreen Luxus Series 109” Diagonal Electric Roll-Down Projection Screen.
2. Existing Ceiling Projector to be removed and replaced with a new Optoma ZU720T 7500 Lumen Video Projector with HDMI Digital Input and 4K Capability along with a Scaling Video Receiver/Controller.
3. 2- Front Floor Boxes shall be equipped with the following to facilitate a moveable podium:
a. Hardwired Microphone Input from Podium Gooseneck Microphone. b. HDMI Input for Laptop Connection from Podium.
c. HDMI Output to feed a Floor or Podium Display.
4. 1- Rear Floor Box shall be equipped with the following connections:
a. Hardwired Microphone or Line-Level Audio Input Connection. b. USB & HDMI Inputs for a Pan/Tilt/Zoom Video Camera on an adjustable height Tall Tripod for Video Teleconferencing.
c. HDMI Output to feed a Floor Display
5. The Existing Equipment Rack shall be Re-Utilized and populated with new equipment including:
a. A 20-Channel Shure Digital Wireless Microphone Reception System w/ i. 16- Desktop Base 15” Gooseneck Wireless Microphone Transmitters ii. 2- Handheld Wireless Microphone Transmitters
iii. 2- Bodypack Wireless Transmitters with Lavalier Microphone iv. 20- Lithium-Ion Rechargeable Batteries
v. 2- 8-Bay Docking/Charging Stations
vi. 2- 4-Bay Docking/Charging Station
vii. Rackshelves for Docking/Charging Stations
viii. Antenna Distribution System
b. Symetrix Radius NX Audio DSP Matrix Mixing, Processing, Echo Cancelling, Telephone Conferencing and Audio Distribution System
c. Crown 8- Channel Audio Power Amplifier
d. Crestron 8x8 Digital Media Matrix Switch Frame with I/O Cards for System. e. Crestron PRO4 Control Processor for System Control
f. Crestron Rackmount 7” Control Touch Panel
g. Crestron Wireless RF Gateway for Wireless Touch Panel h. Luxul 24 Port PoE Network Switch
i. Denon Rackmount BluRay/DVD/CD/SD/USB Player
j. Tascam Solid State Audio Recorder
k. Receiver for Rear Floor Box USB/HDMI Transmitter
ATTACHMENT A
VIDIFLO, LLC
AUDIOVISUAL & BROADCAST SYSTEMS
5318 E. 2nd St., #576 Long Beach, CA 90803 Page 2 of 3
562-743-3499 [email protected] Paramount Clearwater Ballroom l. Teradek Wireless Video Transmitter
m. Crestron Power Controller
n. Middle Atlantic On-Line Series Uninterruptible Power Supply o. City Furnished PC for Presentations & UCC Video Conferencing.
6. There shall be 8 New Surface Mounted JBL Loudspeakers. These shall be Zoned for Optimal Room Audio.
7. A Low-Floor Stand with 55” Display and Wireless Video Receiver shall be provided. This may also be Hard-Wired to any of the 3- Floor Box HDMI Outputs.
8. The New Crestron System shall have in addition to the items mentioned above:
a. 1- 7” Wired Control Touch Panel (located in the AV Rack, mentioned above) b. 1- 8.7” Wireless Control Touch Panel with Docking Charging Station and Spare Battery c. The Graphic User Interface (GUI) shall be developed with input from City personnel and shall control:
i. System On/Off
ii. Selection of Room Mode, e.g.: Audio Only, Video and Audio, Video Conferencing, etc.
iii. Projector & Screen Control
iv. Source to Destination Video Routing
v. Microphone Volume and Muting
vi. Presentation Source Volume and Muting
vii. Telephone Conference Dial and Transmit/Receive Level/Muting Controls viii. UCC Video Conferencing Content Source Selection and Audio Transmit/Receive Level/Muting Controls.
ix. BluRay/DVD/CD/SD/USB Player Control
x. Solid State Audio Recorder Control
VIDIFLO shall provide:
1. System AV Diagrams to include:
a. AV Floor and Reflected Ceiling Plans
b. Equipment Rack Elevation
c. Video/Audio/Control/Power System Single Line Wiring Diagrams.
2. 90 Day Post-Installation Updates to Control System GUI
3. A Quick Reference Guide for User System Control
4. 4 Hours of System Operator Training
5. 4 Hours of System Technician Training
6. One Year Warranty for System Wiring against mechanical defects.
7. Equipment Manufacturers Standard Warranties shall apply.
8. City to Provide:
a. Rack PC for UCC Conferencing and Presentations
b. Network Connection for above PC
c. Telephone Line (either Analog/POTS or VOIP, must be specified prior to order) d. 110V/20Amp Power Circuit for AV Rack.
VIDIFLO, LLC
AUDIOVISUAL & BROADCAST SYSTEMS
5318 E. 2nd St., #576 Long Beach, CA 90803 Page 3 of 3
562-743-3499 [email protected] Paramount Clearwater Ballroom System installation, commissioning and training is expected to take 2-3 weeks during normal MondayFriday business hours.
System Pricing
Equipment & Materials Cost $121,985.00
Sales Tax 10.25% $12,503.47
Freight $485.00
Engineering Design and CAD $2,400.00
Control System/GUI Programming $5,200.00
Audio System DSP Programming $2,100.00
System Installation $24,200.00
Training and Documentation $1,800.00
Grand Total $170,673.57
Terms:
40% Deposit with Order, 40% Upon Delivery of Equipment to City, 20% Upon Completion.
This proposal shall be valid for 60 Days.
VIDIFLO, LLC
AUDIOVISUAL & BROADCAST SYSTEMS
5318 E. 2nd St., #576 Long Beach, CA 90803 Page 1 of 2
562-743-3499 [email protected] Paramount Basement Conference Room City of Paramount- City Hall Basement Conference Room
AudioVisual System Proposal
PR22011901 January 19, 2022
VIDIFLO, LLC proposes to furnish and integrate new AudioVisual Equipment in the City Hall Basement Conference Room
There shall be two HDMI Inputs at the Conference Table (Cable Cubby is included here for inclusion into a new conference table), one Wireless Video Input for Mobile or Laptop device, and input for a networked City Furnished PC to be utilized for Web-Based Video Conferencing, a remote Controlled Pan/Tilt/Zoom Camera (for Web-Based Conferencing) mounted above a 75” Flat Panel Display on an articulating mount. Ceiling Microphones shall be used to for Web-Based and VoIP Telephone Conferencing along with Ceiling Speakers for Presentation and Web-Based or VoIP Conferencing.
An All-In-One Presentation Switcher/Control Processor shall be used to select and route desired Inputs to Outputs, and system control shall be via a 7” Wired Touch Panel located at the Conference Table.
A dedicated Audio Digital Signal Processor shall be used to mix microphone and presentation sources along with providing Acoustic Echo Cancellation for Web-Based or VoIP Conferencing.
Equipment shall be housed in a 35” High, 27” Deep wood-grained furniture rack, along with a dedicated Uninterruptible Power Supply and Thermal Cooling.
The System is based around Crestron AV distribution, switching and control products, and Symetrix Audio Digital Signal Processing components.
VIDIFLO shall provide:
1. System AV Diagrams to include:
1. AV Floor and Reflected Ceiling Plans
2. Equipment Rack Elevation
3. Video/Audio/Control/Power System Single Line Wiring Diagrams.
2. 90 Day Post-Installation Updates to Control System GUI
3. A Quick Reference Guide for User System Control
4. 2 Hours of System Operator Training
5. 2 Hours of System Technician Training
6. One Year Warranty for System Wiring against mechanical defects.
7. Equipment Manufacturers Standard Warranties shall apply.
City to Provide:
1. Floor Cutting between Conference Table and Wall for Low Voltage AV Cabling and 110VAC Power.
2. Rack PC for UCC Conferencing and Presentations
3. Network Connection for above PC
4. Telephone Line (either Analog/POTS or VOIP, must be specified prior to order)
5. 110V/20Amp Power Circuit for AV Rack.
ATTACHMENT B
VIDIFLO, LLC
AUDIOVISUAL & BROADCAST SYSTEMS
5318 E. 2nd St., #576 Long Beach, CA 90803 Page 2 of 2
562-743-3499 [email protected] Paramount Basement Conference Room System installation, commissioning and training is expected to take 1.5 weeks during normal MondayFriday business hours.
System Pricing
Equipment & Materials Cost $30,855.00
Sales Tax 10.25% $3,162.64
Freight $400.00
Engineering Design and CAD $1,400.00
Control System/GUI Programming $2,975.00
Audio System DSP Programming $1,775.00
System Installation $7,750.00
Training and Documentation $1,000.00
Grand Total $49,317.64
Terms:
40% Deposit with Order, 40% Upon Delivery of Equipment to City, 20% Upon Completion.
This proposal shall be valid for 60 Days.