Agenda packet — Paramount City Council, March 28, 2023 (part 1 of 2)

PUBLIC PARTICIPATION NOTICE
Public Participation Accessibility for the City Council and Successor Agency for the Paramount Redevelopment Agency meetings scheduled for March 28, 2023.

In-person Attendance:

The public may attend the City Council meeting in-person. The City will abide by all LA County Public Health Guidelines for public gatherings.

View the City Council meeting live stream:
• YouTube Channel https://www.youtube.com/user/cityofparamount • Spectrum Cable TV Channel 36
Public Comments:

Members of the public wanting to address the City Council, either during public comments or for a specific agenda item, or both, may do so by the following methods:
• In-Person
If you wish to make a statement, please complete a Speaker’s Card prior to the commencement of the Public Comments period of the meeting. Speaker’s Cards are located at the entrance. Give your completed card to a staff member and when your name is called, please go to the podium provided for the public. • E-mail: [email protected]
E-mail public comments must be received by 4:45 p.m. on Tuesday, March 28, 2023. The e-mail should specify the following information: 1) Full Name; 2) City of Residence; 3) Phone Number; 4) Public Comment or Agenda Item No; 5) Subject; 6) Written Comments.
• Teleconference: (562) 220-2225
Participants wishing to address the City Council by teleconference should call City Hall at (562) 220-2225 by 4:45 p.m. on Tuesday, March 28, 2023 and provide the following information: 1) Full Name; 2) City of Residence; 3) Phone Number; 4) Public Comment or Agenda Item No; 5) Subject. Teleconference participants will be logged in, placed in a queue and called back during the City Council meeting on speaker phone to provide their comments.

All public comments are limited to a maximum of three minutes unless an extension is granted. Please be mindful that the meeting will be recorded as any other person is recorded when appearing before the City Council, and all other rules of procedure and decorum will apply when addressing the City Council by teleconference.

CF: 10.8 (Cert. of Posting)
AGENDA
Paramount City Council
March 28, 2023
Regular Meeting
City Hall Council Chamber
5:00 p.m.

City of Paramount
16400 Colorado Avenue  Paramount, CA 90723  (562) 220-2000  www.paramountcity.com Public Comments: If you wish to make a statement, please complete a Speaker’s Card prior to the commencement of the Public Comments period of the meeting. Speaker’s Cards are located at the entrance. Give your completed card to a staff member and when your name is called, please go to the podium provided for the public. Persons are limited to a maximum of three (3) minutes unless an extension of time is granted. No action may be taken on items not on the agenda except as provided by law. For additional ways to participate and provide public comments, see the preceding Public Participation Notice.

Americans with Disabilities Act: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s office at (562) 220-2225 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Note: Agenda items are on file in the City Clerk’s office and are available for public inspection during normal business hours. Materials related to an item on this Agenda submitted after distribution of the agenda packet are also available for public inspection during normal business hours in the City Clerk’s office. The office of the City Clerk is located at City Hall, 16400 Colorado Avenue, Paramount.

Notes
CALL TO ORDER: Mayor Vilma Cuellar Stallings

PLEDGE OF ALLEGIANCE

ROLL CALL OF
COUNCILMEMBERS:

Councilmember Annette C. Delgadillo
Councilmember Peggy Lemons
Councilmember Brenda Olmos
Vice Mayor Isabel Aguayo
Mayor Vilma Cuellar Stallings
AGENDA March 28, 2023
Regular Meeting Paramount City Council Page 2

CITY COUNCIL PUBLIC COMMENT UPDATES

PUBLIC COMMENTS

OLD BUSINESS

1. RESOLUTION NO.
23:009
Approving the Modification of Fees and
Charges for Pick-Up and Hauling of
Refuse within the City of Paramount

NEW BUSINESS

2. APPROVAL AltAir Community Benefits Agreement

3. CONSIDERATION Request submitted by Eco-Rapid Transit for the City of Paramount to Remit
Advance Payment of its Annual
Membership Dues for Fiscal Year 2023-
2024

4. APPROVAL / AWARD Reclaim Water Extension on Lakewood Boulevard (City Project No. 9238)
a) APPROVAL Agreement between the City of Bellflower
and City of Paramount for Reclaim Water
Extension on Lakewood Boulevard Fiscal
Year 2022-2023
b) AWARD OF

CONTRACT
Reclaim Water Extension on Lakewood
Boulevard (City Project No. 9238)
Neighborhood Street Resurfacing (City
Project No. 9331)
Citywide Copier and Printing Services to
UBEO Business Services
Amending Resolution No. 21:026 to
Establish the Revised Summer Day Camp
Weekly Fee

5. AWARD OF

CONTRACT

6. AWARD OF

CONTRACT

7. RESOLUTION NO.
23:011

8. RECEIVE AND FILE General Plan Annual Progress Report – Calendar Year 2022
AGENDA March 28, 2023
Regular Meeting Paramount City Council Page 3

ENVIRONMENTAL SUSTAINABILITY NEW BUSINESS
Agreement for Consulting Services with
Trinity Consultants, Inc. for continued
Services related to Air Monitoring

9. APPROVAL

10. APPROVAL Contingent Design and Engineering
Services Agreement with Willdan Energy
Solutions for Efficiency and Infrastructure
Improvement Projects and Consideration
of a Funding Plan

COMMENTS/COMMITTEE REPORTS
 Councilmembers
 Staff

CLOSED SESSION

ADJOURNMENT
To a meeting on April 11, 2023 at 6:00 p.m.

H:\CityManager\AGENDA\AGENDASH\2023\03-28-2023AgSht-cc.docx; 3/24/2023 1:11 PM \\DCY\Dept\Public Works\PWAGENDA\COMMON FILE\MS Reso 23009 - Trash Rate Increase.docx 2/25/2021 10:06 AM MARCH 28, 2023
RESOLUTION NO. 23:009
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARAMOUNT APPROVING THE MODIFICATION OF FEES AND CHARGES FOR PICKUP AND HAULING OF REFUSE WITHIN THE CITY OF PARAMOUNT” MOTION IN ORDER:

READ BY TITLE ONLY AND ADOPT RESOLUTION NO. 23:009.

MOTION:

MOVED BY: _______________
SECONDED BY: ____________
[ ] APPROVED
[ ] DENIED
ROLL CALL VOTE:

AYES: __________________
NOES: __________________
ABSENT: ________________
ABSTAIN:________________
\\DCY\Dept\Public Works\PWAGENDA\COMMON FILE\Agenda Rpt - Trash Rate Increase 2023_3.23.docx 3/24/2023 12:11 PM To: Honorable City Council
From: John Moreno, City Manager
By: Adriana Figueroa, Public Works Director
Wendy Macias, Public Works Manager
Date: March 28, 2023
Subject: RESOLUTION NO. 23:009
APPROVING THE MODIFICATION OF FEES AND CHARGES FOR PICKUP AND HAULING OF REFUSE WITHIN THE CITY OF PARAMOUNT

BACKGROUND
This report was continued at the March 14, 2023 City Council meeting due to errors in the table showing the proposed rate increase for the City’s residential accounts. Also reflected in the table was the change in residential rate after the proposed City subsidy for the final collections portion of the organic waste recycling program. The table has been updated to reflect the current residential rates with and without the City subsidy.

Athens Services (Athens) became the City’s solid waste hauler last year when it acquired Calmet Services, who had been the City’s hauler for 43 years. As part of the acquisition, Athens agreed to honor the most recent amendment to the Calmet Services contract, which allows Athens to raise its yearly trash hauling rates and provides for a residential organics program. The rate increase applies to current residential and commercial accounts and is based on the current Consumer Price Index (CPI).

DISCUSSION
Athens is requesting a rate increase for commercial and residential trash hauling services.

As mentioned above, the City’s solid waste franchise agreement with Athens authorizes annual rate increases. Effective April 2022, after a City subsidy of $0.75 for residential accounts, Athens received a commercial rate increase of 6% and a residential rate increase of 5.13%. According to Athens, these rate adjustments were necessary to cover increases in the CPI and Athens’ disposal tipping fee cost. Additionally, last year’s rate increases also included the hauler’s roll out of the State-mandated SB 1383 organic waste recycling program to all residential customers. This year’s proposed rate increase will also reflect the second half of the organic waste recycling fees that the hauler is incurring to process all residential greenwaste.

Basis for Rate Increase
Consumer Price Index: The City’s agreement with Athens states that the CPI to be used in reference to the rate increase request is the Los Angeles-Riverside-Orange County (now called Los Angeles-Long Beach-Anaheim), CA CPI from September 2021 to Agenda Report March 28, 2023
RESOLUTION 23:009 Page 2
\\DCY\Dept\Public Works\PWAGENDA\COMMON FILE\Agenda Rpt - Trash Rate Increase 2023_3.23.docx 3/24/2023 12:11 PM September 2022. During this period, there was an increase of 4.86% in the CPI, indicating a rise in cost for a market basket of consumer goods and services. An increase in the CPI also suggests increases in the cost to operate a business.

Residential Food Waste Recycling: Over the last year, staff has worked closely with Athens to roll out the residential portion of the State of California’s mandated organics waste recycling program, as required by SB 1383. This State-mandated program has inevitably caused an increase in the costs for processing residential greenwaste, as the food waste is comingled with the residential greenwaste. To continue the roll out of the State-mandated program, staff has worked with Athens to determine the start-up costs for the final rollout of the program. Last year during the same rate increase process, the City proposed splitting the added cost of greenwaste recycling over the span of two years.

During this time, approximately half of the anticipated start-up costs of the organics recycling program was added to the Athens’s 2022 rate increase. This year, the second half of that increase or $1.17 will be included in the proposed 2023 rate increase request.

Proposed 2023 Residential Trash Collection Rates
For residential accounts, Athens is requesting a 4.86% increase ($1.07/month), to reflect the current CPI. Additionally, $1.17/month will be added to the residential rate increase to cover the City’s Residential Food Waste Recycling Program, which was rolled out last year. This will bring the total increase to 10.17% ($2.24/month). It should be noted that the $1.17 increase represents only a partial cost of the overall organics program as required by the State. $1.18 was included in last year’s rate increase as part of the initial implementation of the program.

Understanding the financial circumstances of our community, as it continues to recover from the COVID-19 pandemic, the City recommends continuing to use a portion of its AB 939 funds (recycling funds), similar to last year, to partially fund the costs associated with the implementation of the Residential Food Waste Recycling Program. This year’s subsidy ($1.00) by the City would continue to minimize the impact on the residential rate in 2023. Rather than experiencing a 10.17% ($2.24/month) increase, residents will see a 9.36% ($1.99/month) increase.

Current Rate CPI at 4.86%
Residential Food
Waste Program
Proposed
Rate
Total
Adjustment
Percentage
Adjustment
$22.01 $1.07 $1.17 $24.25 $2.24 10.17%
-$0.75 -$0.25 $-1.00
$21.26 $1.07 $0.92 $23.25 $1.99 9.36%
The estimated cost of this subsidy to the City from April 1, 2023 to March 31, 2024 is $79,548. Our estimated annual revenue in AB 939 fees is approximately $76,000, of which a portion is used for the administration of environmental programs. We have an existing balance of $457,698 in this fund to cover the full cost of the subsidy. If this rate subsidy is approved by the City Council, we would provide this funding to Athens who will then use this to fund the Residential Food Waste Recycling Program, thereby offsetting the rate increase to residential accounts.

Agenda Report March 28, 2023
RESOLUTION 23:009 Page 3
\\DCY\Dept\Public Works\PWAGENDA\COMMON FILE\Agenda Rpt - Trash Rate Increase 2023_3.23.docx 3/24/2023 12:11 PM Attached is a chart showing where Paramount’s residential trash rate stands in comparison to other cities in the region and where it would stand if this rate increase is approved. It is important to note that many cities are currently in the process of updating their rates to include the new State-mandated Organics Waste Recycling program, as required by SB 1383.

Proposed 2023 Commercial Trash Collection Rates
Commercial accounts (which include businesses, industry, and apartment complexes of 5 units or more) generate nearly 70% of the City’s trash – approximately 27,000 tons annually. Rates differ depending on the bin size used by the customer and the number of pick-ups requested per week. Similar to the residential accounts, Athens is requesting a CPI increase of 4.86% for commercial trash services and for roll-off services. For the most common account (a 3-yard bin with one pick-up once per week), the rate would go from $164.39 to $172.33 monthly, or an increase of $7.94. The second largest category of commercial accounts is a 3-yard bin with two pick-ups per week. This rate would increase from $273.97 to $287.19 per month, or an increase of $13.22. The third largest category of commercial accounts is a 3-yard bin with three pick-ups per week. This rate would increase from $380.57 to $398.93 per month, or a $18.36 increase. Attached is a chart showing where Paramount’s commercial rates stand in comparison to other trash rates in the region and where it would stand if these rate increases were approved.

Resolution No. 23:009 approving the request for an increase in trash rates for residential and commercial accounts is attached. If approved, the rate increase would go into effect April 1, 2023.

VISION, MISSION, VALUES, AND STRATEGIC OUTCOMES
The City’s Vision, Mission, and Values set the standard for the organization; establish priorities, uniformity, and guidelines; and provide the framework for policy decision making. The Strategic Outcomes were implemented to provide a pathway to achieving the City’s Vision. This item aligns with Strategic Outcomes No. 4: Environmental Health and No. 6: Efficient, Effective, and Fiscally Responsible.

RECOMMENDED ACTION
It is recommended that the City Council read by title only and adopt Resolution No. 23:009.

Agenda Report March 28, 2023
RESOLUTION 23:009 Page 4
\\DCY\Dept\Public Works\PWAGENDA\COMMON FILE\Agenda Rpt - Trash Rate Increase 2023_3.23.docx 3/24/2023 12:11 PM Residential Rates as of 3/2/2023
City Hauler Monthly
Rate
Huntington Park CR&R $33.48
Santa Fe Springs CR&R, Serv-Wel & Republic $33.05
Lynwood Waste Resources Inc. $28.39
Bellflower CR&R $27.82
Whittier Athens & Republic $27.01
Lomita Athens $25.93
Lakewood EDCO $25.71
Downey Athens $25.67
Artesia CR&R $25.16
South Gate Universal Waste System $24.21
Cerritos Athens $23.89
Norwalk Athens $23.43
Paramount (Recommended) Athens $23.25
Paramount (Current) Athens $21.26
NOTE: Most cities have not yet negotiated their 2023 residential rates. These cities will likely experience a rate increase in the upcoming months.

Commercial Rates as of 3/2/2023 – 3 CY 1x per Week
City Hauler Monthly
Rate
Lynwood Waste Resources Inc. $260.73
Santa Fe Springs CR&R, Serv-Wel & Republic $241.75
Bellflower CR&R $218.80
Norwalk Athens $218.37
Artesia CR&R $210.74
Huntington Park CR&R $187.80
Whittier Athens & Republic $186.10
Paramount (Recommended) Athens $172.33
Cerritos Athens $168.71
Downey Athens $167.93
Paramount (Current) Athens $164.39
South Gate Universal Waste System $149.88
Lakewood EDCO $146.50
Lomita Athens $144.89
NOTE: Most cities have not yet negotiated their 2023 commercial rates. These cities will likely experience a rate increase in the upcoming months.

CITY OF PARAMOUNT

LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION NO. 23:009

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARAMOUNT APPROVING THE MODIFICATION OF FEES AND CHARGES FOR PICKUP AND HAULING OF REFUSE WITHIN THE CITY OF PARAMOUNT WHEREAS, the City of Paramount has entered into an Amended and Restated Agreement with Athens Services, Inc., dated November 6, 2018, for Integrated Solid Waste Management Services; and
WHEREAS, pursuant to the Municipal Code of the City of Paramount and said agreement, the City Council may, by resolution, approve the modification of fees and charges for said services; and
WHEREAS, the City of Paramount will partially fund the introduction of the State mandated Residential Food Waste Program.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARAMOUNT AS FOLLOWS:

SECTION 1. The above recitations are true and correct.

SECTION 2. The City Council, after study and investigation, and pursuant to Article II, Division 3 of the Paramount Municipal Code and Article 6.1 of said agreement, does approve the fee schedule as shown in Exhibits 1a, 1b, 1c, and 1d for collection, removal, and disposal of garbage, recyclables, rubbish, and other refuse matter within the City.

A. Single Family Residences, including up to four residential dwellings, shall be charged $23.25 (includes $0.30 in AB 939 fees) per month per dwelling unit.

B. Single Family Residences - Additional Barrel Rates, additional refuse barrel: $7.75. Additional yard waste barrel: $3.87. No charge for first additional recycling barrel; $3.87 each additional thereafter.

C. Home Ownership - Multi-Family Complexes, including townhome/ condominium complexes and mobile home parks, shall be charged rates as set forth in the table below. All rates include $0.90 in AB 939 fees per pickup.

RESOLUTION NO. 23:009

Page 2 ends

\\DCY\DEPT\PUBLIC WORKS\PWAGENDA\COMMON FILE\RESO 23009 - trash rate increase 2023_2.23.docx 3/24/2023 12:12 PM

PICK-UPS PER WEEK/BILLED MONTHLY
Bins 1 2 3 4 5 6
$98.88 - - - - - 1 yd
1-1/2 yd $104.68 - - - - -
2 yd $136.22 $223.31 $310.59 $396.20 $484.95 $572.18
3 yd $168.95 $276.02 $379.70 $475.17 $567.46 $658.35
$222.91 $358.05 $483.00 $587.89 $675.01 812.78 4 yd
D. Commercial/Industrial - Bins
All commercial/industrial accounts shall be charged rates as set forth in the table below. In the event bins are used in non-homeownership multipleresidential complexes, the rates shall be the same as the commercial rates below. All bin rates below include $0.90 in AB 939 fees per pick-up. The AB 939 fee for automated barrels is $0.90 per pick-up (one barrel).

PICK-UPS PER WEEK/BILLED MONTHLY
Bins 1 2 3 4 5 6
$102.24 - - - - - 1 yd
$108.16 - - - - - 1-1/2 yd
$139.58 $233.57 $327.73 $420.33 $515.99 $609.91 2 yd
$172.33 $287.19 $398.93 $503.12 $604.39 $703.88 3 yd
$226.31 $370.16 $506.37 $622.10 $722.75 $870.27 4 yd

PICK-UPS PER WEEK/BILLED QUARTERLY
Barrels 1 2 3 4 5 6
$61.66 - - - - - 1
$126.61 - - - - - 2
Commercial/Industrial – Organics

PICK-UPS PER WEEK/BILLED MONTHLY
1 2 3 4 5 6
$113.80 $227.59 - - - - 65 gl.

Carts
RESOLUTION NO. 23:009

Page 3 ends

\\DCY\DEPT\PUBLIC WORKS\PWAGENDA\COMMON FILE\RESO 23009 - trash rate increase 2023_2.23.docx 3/24/2023 12:12 PM
E. Roll-off Bins
All roll-off bin accounts shall be charged rates as set forth in the table below.

ROLL-OFF BIN CHARGES RATE
Roll-off Bin Service
Per load, plus dump fee (includes $8.00 AB 939 fee) $436.12 Rental per day after 7 days without a dump $55.70
6 Ton Inclusive Rate (COD) $913.34
Additional Roll-off Bin Fees
Overweight charge (per ton over ten tons/load) $153.04
Dry Run/Redelivery/Return Trip/Relocation Fee $119.39
F. Recycling Bins
All recycling bin accounts shall be charged rates as set forth in the table below.

PICK-UPS PER WEEK/MONTHLY CHARGE PER BIN
1 2 3 4 5 6
2 yd bins $44.23 $66.97 $89.76 $112.52 $135.30 $158.10
3 yd bins $44.20 $66.99 $89.75 $112.53 $135.29 $158.10
G. Miscellaneous Charges

PICK-UPS PER WEEK/BILLED MONTHLY
Service Type 1 2 3 4 5 6
Scout/Push-Out
service charge
(25 feet – 49
feet)
$18.52 $37.09 $55.61 $74.15 $80.33 $105.09
Scout/Push-Out
service charge
(50 feet and
further)
$38.23 $76.48 $114.72 $152.97 $191.17 $229.39
Lock Lid service
charge $19.10 $23.89 $28.64 $33.47 $38.23 $43.01

RESOLUTION NO. 23:009

Page 4 ends

\\DCY\DEPT\PUBLIC WORKS\PWAGENDA\COMMON FILE\RESO 23009 - trash rate increase 2023_2.23.docx 3/24/2023 12:12 PM

ADDITIONAL SERVICE CHARGES
RATE
PER

SERVICE
Residential Bin and Commercial Bulky Item Pick-up: $25.89 Bin Return Trip/Dry Run Fee $57.52
Bin Re-delivery Fee (if bins are pulled for non-payment) $104.45 Bin Cleaning (over once per year) $120.53
3-yard Temporary Bin
Per dump (delivery, disposal and 7-day rental included) $127.65 Rental per day after 7 days without a dump $8.72
Emergency Service Rates (per hour) – one crew and one collection truck $386.23 SECTION 3. The effective date of the modified residential and commercial accounts fees and charges shall be April 1, 2023.

SECTION 4. The City will utilize AB939 revenues to pay its franchise hauler the amount of $1.00 per residential account per month for a period of 1 year, from April 1, 2023 to March 31, 2024 to cover partial costs associated with the introduction of the State mandated Residential Food Waste Program.

SECTION 5. The Mayor, or presiding officer, is hereby authorized to affix his or her signature to this resolution signifying its adoption and the City Clerk, or her duly appointed deputy, is directed to attest hereto.

SECTION 6. This Resolution shall take effect immediately upon its adoption.

PASSED, APPROVED, and ADOPTED by the City Council of the City of Paramount this 28th day of March 2023.

Vilma Cuellar Stallings, Mayor
ATTEST:

Heidi Luce, City Clerk
9 $ 23.25
5 $ 7.75
5 $ 3.87
5 $ 127.65
Collection
Element Franchise Fee AB 393 Fee Total Rate
6 Demurrage (per day beginning on 7th day) $ 0.70 8.02 $ - $ $ 8.72 Solid Waste Collection Rate - Per Empty
D. Temporary 3 Cubic Yard Bin
Monthly Solid Waste Collection Rate
C. Additional Container - Organics
Monthly Solid Waste Collection Rate
A. Curbside Collection Service
B. Additional Container - Trash
Monthly Solid Waste Collection Rate from Resident
Exhibit 1a
Maximum Rates - Residential Customers
April 1, 2023 - March 31, 2024
Container
Size 1X Week 2X Week 3X Week 4X Week 5X Week 6X Week
Total 98.88 $
Total 104.68 $
Total 136.22 $ 223.31 $ 310.59 $ 396.20 $ 484.95 $ 572.18 $ Total 168.95 $ 276.02 $ 379.70 $ 475.17 $ 567.46 $ 658.35 $ Total 222.91 $ 358.05 $ 483.00 $ 587.89 $ 675.01 $ 812.78 $ 3 Cubic Yard
2 Cubic Yard
4 Cubic Yard
Exhibit 1b
Maximum Rates - Multi-Family Customers
April 1, 2023 - March 31, 2024
Collection Frequency
1 Cubic Yard

1.5 Cubic Yard
A. Bin Service
Container
Size 1X Week 2X Week 3X Week 4X Week 5X Week 6X Week
Exhibit 1b
Maximum Rates - Multi-Family Customers
April 1, 2023 - March 31, 2024
Collection Frequency
Total 44.20 $ 66.98 $ 89.76 $ 112.53 $ 135.30 $ 158.10 $ Total 44.23 $ 66.99 $ 89.77 $ 112.54 $ 135.30 $ 158.09 $ Total 18.52 $ 37.09 $ 55.61 $ 74.15 $ 80.33 $ 105.09 $
Total 38.23 $ 76.48 $ 114.72 $ 152.97 $ 191.17 $ 229.39 $ Total 19.11 $ 23.89 $ 28.64 $ 33.47 $ 38.23 $ 43.02 $
Scout Service 25 - 49 Feet
2 Cubic Yard - Recycling
3 Cubic Yard - Recycling
A. Bin Service - Continued
Scout Service 50 Feet and Over
Lock Lid Service
Container
Size 1X Week 2X Week 3X Week 4X Week 5X Week 6X Week
Exhibit 1b
Maximum Rates - Multi-Family Customers
April 1, 2023 - March 31, 2024
Collection Frequency
Total 61.65 $
Total 126.61 $
Total 113.80 $ 227.59 $
First Item
Each Add'l
Item
$ 42.83 25.89 $
Collection
Element
Franchise
Fee
AB 939 Total Rate
$ 4.60 52.94 $ - $ $ 57.54
$ 9.64 110.89 $ - $ $ 120.53
$ 8.36 96.09 $ - $ $ 104.45
$ 30.90 355.33 $ - $ $ 386.23
Solid Waste Collection Rate - Per Empty
B. Cart Service
C. Bulky Item Pickup
1 Cart
2 Cart
Cart Service 65 Gallon Organics
Redelivery & Restart Fee
EmergenCubic Yard Rates per Hour
Bin Return/Commercial Dry Run Fee
Bin Cleaning (over once per year)
D. Other
Container
Size 1X Week 2X Week 3X Week 4X Week 5X Week 6X Week
Total 102.24 $
Total 108.16 $
Total 139.58 $ 233.57 $ 327.73 $ 420.33 $ 515.99 $ 609.91 $ Total 172.33 $ 287.19 $ 398.93 $ 503.12 $ 604.39 $ 703.88 $ Total 226.31 $ 370.16 $ 506.37 $ 622.10 $ 722.75 $ 870.27 $ Exhibit 1c
Maximum Rates - Commercial Customers
April 1, 2023 - March 31, 2024
Collection Frequency
1 Cubic Yard
A. Bin Service

1.5 Cubic Yard
2 Cubic Yard
3 Cubic Yard
4 Cubic Yard
Container
Size 1X Week 2X Week 3X Week 4X Week 5X Week 6X Week
Exhibit 1c
Maximum Rates - Commercial Customers
April 1, 2023 - March 31, 2024
Collection Frequency
Total 44.23 $ 66.97 $ 89.76 $ 112.52 $ 135.30 $ 158.10 $ Total 44.20 $ 66.99 $ 89.75 $ 112.53 $ 135.29 $ 158.10 $ Total 18.52 $ 37.09 $ 55.61 $ 74.15 $ 80.33 $ 105.09 $
Total 38.23 $ 76.48 $ 114.72 $ 152.97 $ 191.17 $ 229.39 $ Total 19.10 $ 23.89 $ 28.64 $ 33.47 $ 38.23 $ 43.01 $
3 Cubic Yard - Recycling
Scout Service 25 - 49 Feet
Lock Lid Service
Scout Service 50 Feet and Over
2 Cubic Yard - Recycling
A. Bin Service - Continued
Container
Size 1X Week 2X Week 3X Week 4X Week 5X Week 6X Week
Exhibit 1c
Maximum Rates - Commercial Customers
April 1, 2023 - March 31, 2024
Collection Frequency
Total 61.66 $
Total 126.61 $
Total 113.80 $ 227.59 $
$ 25.89
Collection
Element
Franchise
Fee
AB 939 Total Rate
$ 4.60 52.92 $ - $ $ 57.52
$ 9.64 110.89 $ - $ $ 120.53
$ 8.36 96.09 $ - $ $ 104.45
$ 30.90 355.33 $ - $ $ 386.23
Bin Cleaning (over once per year)
Redelivery & Restart Fee
EmergenCubic Yard Rates per Hour
D. Other
Bin Return/Commercial Dry Run Fee
Total
C. Bulky Item Pickup - Residential Bin and Commercial
1 Cart
B. Cart Service
Cart Service 65 Gallon Organics
2 Cart
$ 436.12
$ 913.34
Disposal
Element
Collection
Element
Franchise
Fee
AB 939 Total Rate
$ 51.24 - $ 4.46 $ - $ $ 55.70
$ 19.37 121.43 $ 12.24 $ - $ $ 153.04
$ 109.84 - $ 9.55 $ - $ $ 119.39
C. Other
Demmurage (per day beginning on the 7th day)
Overweight Charge (per ton over 10 tons)
A. Roll-Off & Compactor (Plus Disposal)
Dry Run/Redelivery/Return Trip/Relocation/Wash Container Total
Exhibit 1d
Maximum Rates - Roll-Off Services
April 1, 2023 - March 31, 2024
B. COD Roll-Off: Up to 6 Tons
Total
H:\COMDEV\GENERAL\WP\MOTIONS 2023\ALTAIR COMMUNITY BENEFITS AGREEMENT.DOC;3/23/2023 1:51 PM MARCH 28, 2023

AGREEMENT

ALTAIR COMMUNITY BENEFITS AGREEMENT
MOTION IN ORDER:

APPROVE THE COMMUNITY BENEFITS AGREEMENT WITH ALTAIR.

MOTION:

MOVED BY: _________________
SECONDED BY: ______________
[ ] APPROVED
[ ] DENIED
ROLL CALL VOTE:

AYES: __________________
NOES: __________________
ABSENT: ________________
ABSTAIN:________________
To: Honorable City Council
From: John Moreno, City Manager
By: John Carver, Planning Director
Date: March 28, 2023

Subject: ALTAIR COMMUNITY BENEFITS AGREEMENT

BACKGROUND
On April 11, 2022, the City Council approved an amendment to Conditional Use Permit (CUP) No. 757 allowing AltAir to complete the conversion of the refinery from producing petroleum-based products to producing renewable jet and diesel fuel. The City Council also certified the Final Subsequent Environmental Impact Report, approved the mitigation monitoring and reporting program, and adopted the statement of overriding considerations.

DISCUSSION
A condition of the CUP requires AltAir to enter into a Community Benefits Agreement (CBA) with the City within one year of the approval of the CUP. Another condition of the CUP requires AltAir to investigate and potentially construct a soundwall adjacent to the back yards of the homes on the east side of Façade Avenue, north of Rosecrans Avenue, prior to increasing train traffic associated with the refinery conversion project. The sound wall may be constructed on existing rights-of-way or on private property. AltAir is not obligated to acquire property for the soundwall but is required to obtain easements and rights-of-way for reasonable sums. AltAir is also not obligated to maintain the soundwall once it is constructed, but rather, the property owners would be responsible for maintenance. The CUP provides that the soundwall may be paid for from the CBA.

The CUP states that AltAir use “reasonable best efforts” to construct the wall; however, after five years if the wall is unfeasible, this condition will be deemed to have been met.

Unfeasibility could include the failure to obtain easements from property owners for the soundwall footings, property owners declining the soundwall, or unreasonably high costs to acquire easements or rights-of-way.

Community Benefits Agreement
The CBA is to have a period of five to seven years, with yearly contributions from AltAir not to exceed $1,000,000. The money from the CBA is to be used for programs such as implementation of the City’s Climate Action Plan, children’s and youth programs, and civic programs. The term of the CBA would begin on July 1, 2023.

Agenda Report March 28, 2023
ALTAIR COMMUNITY BENEFITS AGREEMENT Page 2
H:\ComDev\General\WP\JOHN\REPORTS 2023\cc\worldenergyCBA\world energy cba rptcc.docx; 3/23/2023 1:52 PM We have negotiated with AltAir on the term and dollar amount for the CBA and are recommending a period of five years with a yearly contribution from AltAir of $1,000,000.

The yearly contribution may be offset from proceeds from point of sale and use taxes if any are established in the future. The CBA allows for use taxes to provide the offset for one year, and sales taxes for the term of the CBA.

If AltAir is able to construct the soundwall, the term of the CBA will be extended for one and a half years with an additional contribution from AltAir of $1,000,000 in year six and $500,000 in year six and a half. The amount of money that may come from the CBA to pay for the cost of the soundwall is $1,500,000. Finally, the CBA provides that the City will publicly acknowledge AltAir’s contributions that are used to fund or partially fund projects.

FISCAL IMPACT
The fiscal impact of the CBA is up to $6,500,000 in proceeds to the City.

VISION, MISSION, VALUES, AND STRATEGIC OUTCOMES

The City’s Vision, Mission, and Values set the standard for the organization; establish priorities, uniformity, and guidelines; and provide the framework for policy decisionmaking. The Strategic Outcomes were implemented to provide a pathway to achieving the Vision of a city that is safe, healthy, and attractive. This item aligns with Strategic Outcomes No. 2: Community Health and No. 6: Efficient, Effective, and Fiscally Responsible Government.

RECOMMENDED ACTION
It is recommended that the City Council approve the Community Benefits Agreement with AltAir.
1 RECORDED AT REQUEST OF
AND WHEN RECORDED RETURN TO:

City of Paramount
16400 Colorado Avenue
Paramount, CA 90723-5012
Fee Exempt - Gov’t Code §6103
(Space above for Recorder’s Use)

COMMUNITY BENEFITS AGREEMENT BY AND BETWEEN THE CITY OF

PARAMOUNT AND ALTAIR PARAMOUNT, LLC
This Community Benefits Agreement (“Agreement” or “CBA”), dated as of March 28, 2023 (“Effective Date”), is entered into by and between the CITY OF PARAMOUNT, a California municipal corporation (“City”) and ALTAIR PARAMOUNT, LLC, a Delaware limited liability company (“AltAir”). City and AltAir are sometimes individually referred to in this Agreement as “Party” and collectively referred to as “Parties.”

RECITALS
A. WHEREAS, on April 11, 2022, City adopted Resolution No. 22:021 (the “Project Approval”) approving an amendment to Conditional Use Permit No. 757 (“CUP”) to complete the conversion of the refinery at 14700 Downey Avenue to manufacture only renewable fuels (“Project”); certifying the Final Subsequent Environmental Impact Report (“FSEIR”); approving the mitigation monitoring and reporting program; and adopting the statement of overriding considerations (collectively, the “Project Approvals”).

B. WHEREAS, Condition No. 19 of the CUP provides that AltAir and the City must enter into a CBA within one year of the Project Approval, and that the “terms of the CBA, including payment amounts, shall be fairly and duly negotiated between [AltAir] and the City.”
C. WHEREAS, Condition 19 of the CUP provides that “the CBA may include a provision that would allow [AltAir] to offset the payment terms of the CBA with equal amounts of sales and use tax received by City, as a direct result of [AltAir] designating the City of Paramount as the [AltAir’s] point of sale. The 2 CBA shall last five to seven years and shall not exceed $1,000,000 per year.” D. WHEREAS, Condition No. 7 of the CUP includes obligations related to the preliminary investigatory work and potential construction of a soundwall, and provides that “[c]osts incurred by [AltAir] associated with compliance with this condition, including preliminary investigatory work, will be netted from a portion of the proceeds of the Community Benefits Agreement, as described in Condition #19” of the CUP.

E. WHEREAS, the Parties agree that the potential construction by AltAir of a soundwall pursuant to Condition No. 7 of the CUP does not assume the purchase or acquisition, by AltAir, of real property; provided, however, that the purchase or acquisition of real property does not include the purchase of easements or rights-of-way for reasonable sums, which are necessary for the construction of such soundwall.

F. WHEREAS, the Parties agree that the potential construction by AltAir of a soundwall pursuant to Condition No. 7 of the CUP does not contemplate any ongoing maintenance or ownership interests of the soundwall by AltAir once such soundwall is constructed, and maintenance of such soundwall will be the sole responsibility of the property owner, which responsibility will be expressly communicated in writing by AltAir prior to construction of the soundwall. Enforcement of ongoing maintenance of the soundwall is subject to applicable code enforcement by the City and/or other oversight agencies, as applicable.

G. WHEREAS, at the time of entering into this Agreement, the Parties agree that the soundwall referenced in Condition No. 7 of the CUP, comprising approximately one-thousand, four-hundred and fifty (1,450) linear feet, would have an estimated construction cost of $1.2 to $1.7 million, excluding any acquisition of property rights-of-way or easements. The Parties further agree that, consistent with the provisions of Condition No. 7, once a determination is made by the City that such soundwall can and will be constructed by AltAir, then such construction would take place as soon thereafter as reasonably possible.

H. WHEREAS, the City and AltAir met on a number of occasions to date in efforts to conduct good faith negotiations on the terms and conditions of the CBA.

I. WHEREAS, the Parties desire to expeditiously enter into this CBA. 3 AGREEMENT

ARTICLE I

1.1. Definitions. Except as defined below or otherwise defined in this Agreement, all capitalized terms used in this Agreement shall have the meanings ascribed to them in the CUP.

1.2. The following terms shall have the following meanings:

1.2.1. “Annual Contribution” means the amount contributed annually by AltAir to the City pursuant to Condition No. 19 of the CUP.

1.2.2. “Fiscal Year” means a 12-month period beginning July 1 of a given year of the term of this Agreement, or the Extension Period, and ending on June 30.

1.2.3. “Point-of-Sale Offsets” means an amount equal to the total sales tax received by City as a direct result of AltAir designating the City of Paramount as the AltAir’s point of sale for fuel sales.

1.2.4. “Use Tax Offsets” means an amount equal to the total use tax received by City as a direct result of AltAir’s conversion construction Project.

1.2.5. “Proposed Projects” means those projects proposed by the City to AltAir for funding in whole or in part as part of AltAir’s Annual Contribution.

1.2.6. “Preliminary investigatory work” related to the soundwall includes, but is not limited to, consultant fees associated the initial investigation of the potential soundwall construction feasibility, pathways, and costs; development of engineering and design review plans for potential soundwall construction, ; but does not include costs related to constructing the soundwall or costs incurred in connection with seeking or acquiring permits or real property rights (including easements, rights-of-way, or title to properties for purposes of development of the soundwall).

1.2.7. “Soundwall” means those improvements referenced in Condition No. 7 of the CUP, including preliminary investigatory work.

ARTICLE II

2.1 Term. The term of this agreement shall be five (5) years, beginning with the initial Annual Contribution by AltAir as set forth in Section 2.2 below, and concluding June 30, 2028, except as such term is extended, as provided in Section 2.3 below.
4 2.2 AltAir’s Annual Contribution. Beginning July 1, 2023, and for each Fiscal Year thereafter during the term of this Agreement, AltAir shall be obligated to contribute, under the CBA, an amount of one million dollars ($1,000,000) including any Use Tax Offsets as defined hereinabove. Use Tax Offsets may be utilized for one year, during Year One of the CBA. Point-Of-Sale Offsets, as defined hereinabove, may be utilized during the term of the agreement, including the Extension Period, if applicable.

2.3 If, pursuant to the provisions in compliance with CUP Condition 7, it is determined within 5 years that the soundwall can be and will be constructed by AltAir, then:

2.3.1 The term of the Agreement shall be extended by one year and six months (1.5 years) from June 30, 2028 (“Extension Period”); and

2.3.2 During the Extension Period, AltAir’s Annual Contribution shall be ($1,000,000) for year 6 and five-hundred thousand dollars ($500,000) for the 6-month term thereafter; and

2.3.3 Consistent with the provisions of Condition 7 of the CUP, upon a determination by the City that the soundwall can and will be constructed by AltAir, costs expended by AltAir on the Soundwall on an annual basis shall be netted from the Annual Contribution beginning when actual construction costs are incurred, but no sooner than in Year Four of this CBA, up to an aggregate not to exceed amount of one-million, five-hundred thousand dollars ($1.5 million).

2.3.4 Actual construction costs expended by AltAir shall be submitted to the City no later than June 30th of each fiscal year and evidenced by contractor invoices and paid receipts. Those actual construction costs will be netted from the Annual Contribution for the following fiscal year.
.

2.4 Proposed Projects. City will submit for AltAir’s review the Proposed Projects that City wishes AltAir to fund in whole or in part through AltAir’s Annual Contribution. City agrees to provide AltAir with the opportunity to a review of, comment on, the Proposed Projects, and City will take into account AltAir’s comments; provided however, City will have the final decision on those Proposed Projects. Proceeds from this CBA shall be used to promote projects including, but not limited to, implementation of the City’s Climate Action Plan, children’s and youth programs, civic programs and other such programs administered by the City.
5 2.5 Balance Contribution. On or before August 31 of each Fiscal Year during the term of this Agreement, including the Extension Period, if applicable, AltAir shall conduct an accounting of the funds expended pursuant to this Agreement during the preceding Fiscal Year, along with any Point-of-Sale Offsets for the preceding Fiscal Year; shall determine the amount remaining, if any, to satisfy the Annual Contribution for the preceding Fiscal Year; and shall remit such balance to City via check, bank transfer, or other means agreed upon by the Parties. The graphical representation of this accounting balance can be represented as follows:
[Annual Contribution] – [Use Tax and Point-of-Sale Offsets] – [Monies Expended under Sections 2.3 and 2.4] = Balance

2.6 Acknowledgement of Contributions: City agrees to publicly acknowledge AltAir’s contributions to Proposed Projects partially or completely funded pursuant to this Agreement. Such public acknowledgment includes, but is not limited to, physical plaques or other signage as appropriate, press releases, social media posts, and statements made by City public officials (included staff and elected officials) at City Council meetings, or other public meetings or events. For purposes of such acknowledgements, AltAir should be referred as either “AltAir Paramount” or “World Energy.”

ARTICLE III

3.1 Recitals. The recitals included at the beginning of this CBA are true and correct and are hereby made a part of this Agreement.

3.2 Effect on CUP. This Agreement is binding on the Parties. This Agreement does not amend or change the provisions of the CUP, and the terms of the CUP shall remain in full force and effect and shall govern this Agreement.

In addition, this Agreement shall be interpreted in a manner consistent with the CUP and the Project Approvals.

3.3 Entire Agreement. This Agreement constitutes the entire understanding and agreement of City and AltAir with respect to the matters set forth in this Agreement. This Agreement supersedes all negotiations or previous agreements between City and AltAir respecting the subject matter of this Agreement.

3.4 Multiple Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.
6 3.5 Severability. In the event that any one or more of the provisions contained in this Agreement or in any other instrument referred to herein shall, for any reason, be held to be invalid, illegal, or unenforceable in any respect, then to the maximum extent permitted by law, such invalidity, illegality, or unenforceability shall not affect any other provisions of this Agreement or any other such instrument.

3.6 Representation by Counsel; Equal Construction. Each Party hereto represents and agrees with each other Party that it has been represented by or had the opportunity to be represented by, independent counsel of its own choosing, and that it has had the full right and opportunity to consult with its respective attorney(s), that to the extent, if any, it desired, it availed itself of this right and opportunity, that it has carefully read and fully understood this Agreement in its entirety and has had the Agreement fully explained to it by such Party’s respective counsel, that it is fully aware of the contents thereof and the Agreement’s meaning, intent, and legal effect, and that it is competent to execute this Agreement and has executed this Agreement free from coercion, duress or undue influence. The Parties agree that each Party has reviewed and revised this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting Party shall not apply in the interpretation of this Agreement.
[Signatures on the immediately following page.]
7 [Signature Page to Agreement]
IN WITNESS WHEREOF, the Parties have caused this Agreement to be duly executed as of the day and year first above written.

ALTAIR:

ALTAIR PARAMOUNT, LLC,
a Delaware limited liability company
By: ________________________
Name: ______________________
Its: _________________________
Approved as to Form:

By: ______________________
Attorneys for AltAir
CITY:

CITY OF Paramount,
a California municipal corporation
By: ___________________________
Vilma Cuellar Stallings
Mayor
Attest:

By: ___________________________
Heidi Luce
City Clerk
By: ___________________________
John E. Cavanaugh
City Attorney

H:\CITYMANAGER\AGENDA\MOTIONSH\!3MOTIONSHTS-CLK-CM-CA\ECO-RAPID_FORM-CONSIDERATION.DOC; 8/9/2018 6:24:37 PM MARCH 28, 2023

CONSIDERATION OF A REQUEST SUBMITTED BY ECO-RAPID TRANSIT

FOR THE CITY OF PARAMOUNT TO REMIT ADVANCE PAYMENT OF ITS ANNUAL MEMBERSHIP DUES FOR FISCAL YEAR 2023-2024
MOTION IN ORDER:

AUTHORIZE CITY MANAGER TO REMIT ADVANCE PAYMENT AS
REQUESTED OR PROVIDE ALTERNATE DIRECTION.

To: Honorable City Council
From: John Moreno, City Manager
By: John Moreno, City Manager
Date: March 28, 2023
Subject: CONSIDERATION OF A REQUEST SUBMITTED BY ECO-RAPID

TRANSIT FOR THE CITY OF PARAMOUNT TO REMIT ADVANCE

PAYMENT OF ITS ANNUAL MEMBERSHIP DUES FOR FISCAL YEAR
2023-2024

BACKGROUND
Since 2003, the City has been a member of the Orangeline Development Authority, dba Eco-Rapid Transit (ERT). The initial mission of ERT is to promote regional transportation in the Gateway region; seek long-term regional economic development benefits associated with the Metro-proposed West Santa Ana Branch (WSAB) project; and advocate against potential impacts as a result of the WSAB project. In addition, as a member of ERT, a designee of the Paramount City Council serves as a Board Member on the ERT Board of Directors. This, presumably, allows a greater ability for the City of Paramount to persuade Metro to entertain design alternatives for the WSAB project to maximize the long-term benefits of the project to the City and the region.

Eco-Rapid Transit’s current methodology for calculating membership dues is based on a combination of the City’s population and lengths of WSAB light-rail track within the City’s jurisdictional boundaries. For FY 2022-2023, the City’s membership dues totaled $20,221.81 and was paid using restricted Proposition A and C funds.

DISCUSSION
On February 14, 2023, staff was notified that ERT is currently facing serious fiscal challenges as a result of past budgetary practices, resulting in insufficient funds to support basic operations and to provide services for member cities through the remainder of the current 2022-2023 Fiscal Year. As a result, Eco-Rapid Transit is requesting advance payment of membership dues for Fiscal Year 2023-2024, totaling $21,535.16 (see attachment).

In addition to the request for advance payment, the ERT Board of Directors will review and assess the adequacy of the existing methodology used for calculating membership dues to determine if changes are necessary to cover Eco-Rapid Transit’s annual operating costs. Options considered by the Board will include a one-time special Agenda Report March 28, 2023
ECO-RAPID TRANSIT REQUEST FOR ADVANCE MEMBERSHIP DUES Page 2 assessment and/or supplemental payment for all member cities. At the time that this staff report was written, ERT staff indicated that this cost to Paramount could possibly equal half of the City’s annual membership dues, or $10,767.50.

ERT’s dire financial situation has recently brought to light the question about the future direction of ERT, particularly now that Metro has prioritized the completion of the WSAB light rail project for our region. The project design is moving along, and Metro appears to be committed to doing much of the preliminary work that will pave the way for eventual construction. For instance, Metro contractors were in Paramount and other cities last month conducting soil borings to gather samples for the enhanced design documents.

Additionally, it appears that the Gateway Cities Council of Governments (COG), to which Paramount belongs, has become more actively engaged with advocating for the WSAB project. For example, the Gateway COG Board formed a city manager technical advisory group three years ago to handle the technical aspects of the WSAB; authored letters of support to the Metro Board for the WSAB project; and most recently, gave authorization to hire a construction liaison to work with the WSAB cities when Metro starts construction on the WSAB. Therefore, such a commitment by the Gateway Cities COG and by Metro for the WSAB project calls into question the future long-term role of Eco-Rapid Transit.

Another issue concerning ERT is the future focus of this agency. While it seems as if most of ERT’s time and energy is spent in the Gateway Cities on Metro’s WSAB project, ERT membership also includes the City of Glendale and the Burbank Airport. Both entities have been long-standing members of ERT because, initially, it was hoped that the light rail route for the WSAB would traverse the Gateway cities, move through Downtown LA, and end at the Burbank Airport with a stop in Glendale. However, Metro has made it clear to City staff that the WSAB will only go as far as Downtown LA and they have no plans to extend the train route to service these entities. City staff is unsure whether ERT will continue to focus their time, energy, and resources on this matter.

Finally, and on a more positive note for ERT, the Office of Supervisor Janice Hahn has recently given notice to ERT that they plan to join Eco-Rapid Transit within the next couple of months. Supervisor Hahn also serves as a Metro Board member and has staff members who are dedicated to transit issues in LA County. As a result, it is possible that, by having the Supervisor’s office directly involved in ERT, the agency could evolve into a more effective, recognizable, and financially stable agency.

FISCAL IMPACT
If ERT’s request for advance payment of the FY 2023-2024 membership dues is approved, a total of $21,535.16 will be appropriated in the FY 2022-2023 budget using available Proposition A restricted funds. Additionally, currently there are sufficient Proposition A restricted funds available should ERT move forward with the proposed special assessment or supplemental payment in the amount of $10,767.50 in FY 2023- 2024.

Agenda Report March 28, 2023
ECO-RAPID TRANSIT REQUEST FOR ADVANCE MEMBERSHIP DUES Page 3

VISION, MISSION, VALUES, AND STRATEGIC OUTCOMES
The City’s Vision, Mission, and Values set the standard for the organization; establish priorities, uniformity, and guidelines; and provide the framework for policy decision making. The Strategic Outcomes were implemented to provide a pathway to achieving the City’s Vision. This item aligns with Strategic Outcome No. 6: Efficient, Effective, and Fiscally Responsible.

RECOMMENDED ACTION
It is recommended that the City Council:

1. Review and discuss the information provided;

2. Authorize the City Manager to remit the City’s 2023-2024 Fiscal Year membership dues totaling $21,535.16 to Eco-Rapid Transit, subject to the City Manager conducting an evaluation of the City’s membership status and to present said findings to the City Council for consideration on or before July 1, 2023, and prior to remitting any additional payments to Eco-Rapid Transit; or

3. Provide alternative direction to City staff relative to the City’s membership and/or affiliation with Eco-Rapid Transit.

Attachment: Eco-Transit’s Request for Advance Payment dated February 14, 2023 H:\CityManager\AGENDA\REPORTS\REPORTS 2023\ECO-RAPID_AgendaRpt-FORM_2023.docx

16401 Paramount Boulevard ▪ Paramount ▪ California 90723  (562) 663-6850  www.eco-rapid.org Eco-Rapid Transit, formerly known
as the Orangeline Development
Authority, is a joint powers
authority (JPA). Its Board of
Directors consists of the following
public entities and primary
representatives:

City of Artesia
Hon. Ali Sajjad Taj
Chair of the Board
City of Bell
Mr. Jesus Casas
City of Bell Gardens
Hon. Alejandra Cortez
Secretary of the Board
City of Cerritos
Hon. Bruce Borrows
City of Cudahy
Hon. Jose R. Gonzalez
Vice Chair of the Board
City of Downey
Hon. Hector Sosa
City of Glendale
(Vacant)
City of Huntington Park
Hon. Karina Marcia
City of Maywood
Ms. Angelina Martinez
City of Paramount
Hon. Isabel Aguayo
Treasurer of the Board
City of South Gate
Hon. Maria Davila
Burbank-Glendale-Pasadena
Airport Authority
Hon. Frank Quintero
Executive Director
Eric C. Shen, P.E., PTP, CPE
General Counsel
Matthew T. Summers
Ex-Officio
Ricardo Reyes
City Manager Representative
Internal Auditor
(Vacant)
Connecting its cities via environmentally effective rapid transit February 14, 2023
Mr. John Moreno
City Manager
City of Paramount
Via email: [email protected]
Re: Request of the City of Paramount for the Advance Payment of Eco-Rapid Transit Annual Membership Dues for FY 2023/24 totaling $21,535.16
Dear Mr. Moreno,
First, I would like to express my appreciation for the City of Paramount’s commitment to Eco-Rapid Transit (ERT) over the years. Eco-Rapid benefits from the City's technical and financial support greatly. As the Metro-proposed West Santa Ana Branch (WSAB) Project progresses, ERT will continue advocating for its member agencies’ local needs while collaborating with federal, state and regional partners to deliver the WSAB project for the communities of southeast Los Angeles County.

Eco-Rapid Transit is currently facing serious fiscal challenges attributed by its past budgetary practices. The Fiscal Year (FY) 2022/23 membership dues (for July 1, 2022 – June 30, 2023) were collected and exhausted in late December 2022. As of January 31, 2023, ERT had to defer paying most invoices and salaries due to insufficient funds. With six more months remaining in the current fiscal year, ERT must seek additional financial resources to cover its basic operating costs until the new Fiscal Year begins on July 1, 2023. During its February 8, 2023 meeting, ERT Board of Directors directed staff to request the advancement of FY 2023/24 dues (for July 1, 2023 – June 30, 2024) from its member agencies based with the addition of a 6.5% inflation factor. In the next few weeks, the Board will review and assess the adequacy of the existing methodology used for calculating membership dues for ERT to fund basic operations and provide quality services to its members. Options to be considered by the Board will include a one-time special assessment and/or a supplemental payment of membership dues.

The City of Paramount’s FY 2022/23 ERT membership dues were $20,220.81. Accordingly, the Eco-Rapid Board respectfully requests that the City to remit its FY 2023/24 membership dues totaling $21,535.16 on or before March 15, 2023 in advance of the upcoming fiscal year. Thank you in advance for your continued support and understanding and please do not hesitate to contact me by telephone at (626) 698-9926 or by email at [email protected].

Sincerely,
________________________
ERIC C. SHEN, PE, PTP, CPE
Executive Director
CC: Honorable Isabel Aguayo, Treasurer of ERT Board of Directors Honorable Ali Sajjad Taj, Chair of ERT Board of Directors Attachment: Invoice #23/24-010

INVOICE
Re: Orangeline Development Authority Membership FY 2023/24 Paramount Membership Fee: $21,535.16
Payable to: Orangeline Development Authority
(dba, Eco-Rapid Transit)
16401 Paramount Boulevard
Paramount, California 90723
Invoice No.: 23/24-010
Membership fees are due on or before March 15, 2023. If you have any questions, please contact Eric C. Shen, Executive Director at (626) 698-9926 or eshen@ecorapid.org.

H:\Public Works\PWAGENDA\COMMON FILE\MS Reclaim Water Extension 9238.docx 3/22/2023 11:51 AM MARCH 28, 2023

APPROVAL OF AGREEMENT BETWEEN THE CITY OF BELLFLOWER

AND THE CITY OF PARAMOUNT FOR RECLAIM WATER EXTENSION
ON LAKEWOOD BOULEVARD FY 2022-23 AND AWARD OF CONTRACT

FOR RECLAIM WATER EXTENSION ON LAKEWOOD BOULEVARD
(CITY PROJECT NO. 9238)
MOTION IN ORDER:

1. APPROVE AN AGREEMENT WITH THE CITY OF BELLFLOWER

FOR RECLAIM WATER EXTENSION ON LAKEWOOD
BOULEVARD FY 2022-23; AND AUTHORIZE THE MAYOR OR
HER DESIGNEE TO EXECUTE THE AGREEMENT.

2. AWARD THE CONTRACT FOR THE RECLAIM WATER

EXTENSION ON LAKEWOOD BOULEVARD TO VALVERDE
CONSTRUCTION, INC., SANTA FE SPRINGS, CALIFORNIA, IN
THE AMOUNT OF $52,200; AND AUTHORIZE THE MAYOR OR
HER DESIGNEE TO EXECUTE THE AGREEMENT.

MOTION:

MOVED BY: _______________
SECONDED BY: ____________
[ ] APPROVED
[ ] DENIED
ROLL CALL VOTE:

AYES: __________________
NOES: __________________
ABSENT: ________________
ABSTAIN:________________
H:\PUBLIC WORKS\PWAGENDA\COMMON FILE\AGENDA RPT - RECLAIM WATER EXTENSION 9238.DOCX;3/22/2023 11:51 AM To: Honorable City Council
From: John Moreno, City Manager
By: Adriana Figueroa, Public Works Director
Sarah Ho, Assistant Public Works Director
Date: March 28, 2023
Subject: APPROVAL OF AGREEMENT BETWEEN THE CITY OF BELLFLOWER

AND THE CITY OF PARAMOUNT FOR RECLAIM WATER EXTENSION
ON LAKEWOOD BOULEVARD FY 2022-23 AND AWARD OF CONTRACT

FOR RECLAIM WATER EXTENSION ON LAKEWOOD BOULEVARD
(CITY PROJECT NO. 9238)

BACKGROUND
In an effort to beautify one of the entrances to the City and highlight a major shopping center, the City of Paramount installed and continues to maintain the medians on Lakewood Boulevard from Century Boulevard to Alondra Boulevard. These medians were constructed by the City of Paramount in 1994 and are located in the City of Bellflower’s jurisdiction. In January 2014, the Governor issued an executive order that called for California to reduce water usage. This order came with several requirements for Cities, including one that banned the use of potable water to irrigate turf on city medians. In an effort to remediate, as turf in these medians began to turn brown, the City began removing grass and replacing it with drought tolerant plants. When it came to the Lakewood Boulevard medians, due to an existing reclaimed water line in the nearby area, the City realized that it could change the irrigation in this area to reclaimed water and therefore, this project was included in the FY 2022-23 Capital Improvement Projects Budget.

DISCUSSION
During the design process, the City Engineer approached City of Bellflower staff to receive comments on the project. The City of Bellflower has agreed to the project; however, Bellflower would like to enter into a formal agreement before work begins. This agreement is attached and has been reviewed and approved by the City Attorneys for both cities.

On January 5, 2023, the Director of Public Works opened and examined the bids for the Reclaim Water Extension on Lakewood Boulevard (City Project No. 9238). The bids were opened at 11:00 AM at City Hall. Three (3) bids were received, and the apparent low bid submitted by Valverde Construction, Inc., amounted to $52,200. Bids received ranged from $52,200 to $87,300.

Agenda Report March 28, 2023
RECLAIM WATER EXTENSION Page 2
H:\Public Works\PWAGENDA\COMMON FILE\Agenda Rpt - Reclaim Water Extension 9238.docx; 3/22/2023 11:51 AM

FISCAL IMPACT
There is currently no additional fiscal impact to the City. Funding for this project was included in the FY 2022-23 Capital Improvement Projects Budget utilizing General Funds.

VISION, MISSION, VALUES, AND STRATEGIC OUTCOMES
The City’s Vision, Mission, and Values set the standard for the organization; establish priorities, uniformity, and guidelines; and provide the framework for policy decision making. The Strategic Outcomes were implemented to provide a pathway to achieving the City’s Vision. This item aligns with Strategic Outcome No. 5: Attractive and WellMaintained Infrastructure.

RECOMMENDED ACTION
It is recommended that the City Council:

1. Approve an agreement with the City of Bellflower for Reclaim Water Extension on Lakewood Boulevard FY 2022-23; and

2. Award the contract for the Reclaim Water Extension on Lakewood Boulevard to Valverde Construction, Inc., Santa Fe Springs, California, in the amount of $52,200; and Authorize the Mayor or her designee to execute the agreement.

Agenda Report March 28, 2023
RECLAIM WATER EXTENSION Page 3
H:\Public Works\PWAGENDA\COMMON FILE\Agenda Rpt - Reclaim Water Extension 9238.docx; 3/22/2023 11:51 AM JOB NAME: RECLAIM WATER EXTENSION ON LAKEWOOD BOULEVARD (CITY PROJECT NO. 9238)
BID DATE: Tuesday, January 5, 2023
BID TIME: 11:00 AM
Company Name Company Address Bid Amount

1. Valverde Construction, Inc. Santa Fe Springs, CA $ 52,200.00

2. Kormex Construction, Inc. Ontario, CA $ 78,000.00

3. Stephen Doreck Equipment
Rentals, Inc.

Pico Rivera, CA $ 87,300.00

Page 1 of 6 ends

AGREEMENT BETWEEN AND THE CITY OF BELLFLOWER

AND THE CITY OF PARAMOUNT

FOR RECLAIM WATER EXTENSION LAKEWOOD BOULEVARD
FY 2022-2023
(CAPITAL IMPROVEMENT PROJECT NO. 9238)
THIS AGREEMENT (“Agreement’) is effective as of this ____ day of _______ 2023 (“Effective Date”), by and between the City of Paramount (“Paramount”), a municipal corporation, and the City of Bellflower (“Bellflower”), a general law city, for the cooperative implementation of Reclaim Water Extension Lakewood Boulevard FY 2022-2023 (the “Project”).

RECITALS
WHEREAS, the boundary between Paramount and Bellflower coincides with Lakewood Boulevard westerly right-of-way;
WHEREAS, Paramount and Bellflower (jointly referred to as the “Parties” and interchangeably as “Party”) agree that the Project is mutually beneficial to both Parties; WHEREAS, the Project consists of the construction of a new reclaim water service to irrigate the existing median island, disconnect the exiting potable water service, trench the roadway as necessary for the new reclaimed water service and disconnection of the exiting potable water service, repair street resurfacing, curb, gutter and sidewalk within the cities of Paramount and Bellflower on their respective boundaries on Lakewood Boulevard: a) between Alondra Boulevard and Century Boulevard (Paramount’s and Bellflower’s city limit); WHEREAS, the estimated Project cost for Bellflower is approximately zero dollars ($0), inclusive of professional engineering and construction services. Paramount will be responsible for all actual Project costs;
WHEREAS, the Paramount has appropriated, or will appropriate, sufficient funds to pay for the Project;
WHEREAS, Paramount shall construct the Project within each respective jurisdiction consistent with the Project plans, and any work completed by either Party beyond the Project plans within their respective jurisdiction shall be at the sole expense of said Party and shall not be reimbursed;
WHEREAS, Paramount will conduct Request for Proposals and Invitations for Bids where applicable for the Project, the responses to which will be jointly reviewed by the Parties; WHEREAS, the Parties agree that Paramount will select an on-call consultant to perform design, construction management and inspection services, and that the cost of the on-call consultant shall be paid entirely by Paramount in the same manner as other Project costs;

AGREEMENT FOR LAKEWOOD BOULEVARD IMPROVEMENTS

Page 2 of 6 ends

WHEREAS, the Parties agree to jointly select a contractor from responsive bids and proposals and agree that Paramount shall execute a service agreement with the jointly selected contractor or consultant; and
NOW, THEREFORE, in consideration of the mutual promises and conditions in this Agreement, the Parties agree as follows:

SECTION 1. Purpose of the Agreement.

The purpose of this Agreement is to provide for Paramount’s obligation to pay for all costs incurred in completing the Project (“Paramount’s Costs Incurred”) and to provide for the defense of any action arising against either or both Parties as a result of the construction of the Project. For purposes of this Agreement, the term “Paramount’s Costs Incurred” includes costs incurred by the City of Paramount, including, but not limited to, expenses arising from project management, design consultants, funding management, construction materials and labor, and construction management.

SECTION 2. Term of the Agreement.

The term of this Agreement shall commence on the Effective Date identified above and shall continue until completion of the Project, or until the Agreement is terminated as provided for in Section 8.

SECTION 3. Project Scope.

The Project will include the following elements:
• New reclaim water service connection
• Disconnection of the existing potable water service connection • Sidewalk repairs;
• Repairs to the existing pavement;
• Repair of miscellaneous concrete surfaces;
• Any additional improvements deemed necessary by the Parties; and • Services necessary to implement the Project, including, but not limited to, planning, design and environmental services, construction and construction management, funding management and project management.

SECTION 4. Selection of Contractors and Consultants
Paramount shall conduct Requests for Proposals and Solicitations for Bids where applicable, for the Project. Paramount shall consult with Bellflower during the selection process regarding the qualifications and costs presented in responding bids and proposals. The Parties will jointly select from responding bids and proposals. Project contractors or consultants shall be retained by Paramount. Bellflower has the right to review and comment on Paramount’s agreements with contractors and consultants, prior to execution of the agreements. The Parties agree that any provisions in the contractor or consultant services agreement requiring that Paramount is listed as

AGREEMENT FOR LAKEWOOD BOULEVARD IMPROVEMENTS

Page 3 of 6 ends

an “additional insured” shall also require that Bellflower is listed as an “additional insured.” The Parties also agree that any agreement for contractor or consultant services shall require the contractor or consultant to meet with Bellflower to provide information necessary to the Project.

During construction of Project, Paramount shall furnish an inspector or other representative to perform the functions of an inspector. Bellflower may also furnish, at no cost to Paramount, an inspector or other representative to inspect construction of the Project. Said inspectors shall cooperate and consult with each other, but the orders of the Paramount inspector to the contractors or any other person in charge of construction shall prevail and be final.

SECTION 5. Permits
Bellflower shall, upon approval of the construction plans for the Project, issue Paramount a no-fee permit authorizing Paramount to construct those portions of the Project within Bellflower’s jurisdiction.

SECTION 6. Indemnification.

Each Party, as an Indemnitor, agrees to protect, indemnify, and hold the other Party (the “Indemnitee”) and its employees, officers and agents free and harmless from any and all losses, claims, liens, demands and causes of action of every kind, including, but not limited to, the amounts of judgment, interests, court costs, legal fees, experts fees, experts costs, and other expenses incurred by the Indemnitee arising in favor of any Party, including losses and claims regarding personal injuries, death, or damages to property, and without limitation by enumeration, all other claims or demands of every kind occurring or arising directly out of the negligent acts, errors or omissions of the Indemnitor in the performance of its obligations and duties under this Agreement, except when the injury to persons or damage to property are due or claimed to be due to the Indemnitee’s negligence or willful misconduct. This provision is not intended to create any cause of action in favor of any third party against either Party to this Agreement, but is intended solely to provide for indemnification of a Party for liability for damages and injuries to third persons or property arising from the Indemnitor Party’s negligent performance of this Agreement.

This Section 7 survives the termination or expiration of this Agreement.

SECTION 7. Default and Termination.

A. Notice of Default. If for any reason, a Party fails to fulfill in a timely and proper manner its obligation under this Agreement, or a Party has violated any of the terms or conditions of this Agreement, the non-violating Party shall provide a Notice of Default to the violating Party setting forth the breached terms or conditions of this Agreement.

The violating Party shall then have thirty (30) days to cure the terms and conditions in the written notice. The Notice of Default shall refer to this clause, specify the nature of the alleged default, and shall specify the effective date of the termination in the event that breach does lead to termination.

AGREEMENT FOR LAKEWOOD BOULEVARD IMPROVEMENTS

Page 4 of 6 ends

B. Failure to Cure. If the violating Party fails to cure and bring into compliance all terms specified, the non-violating Party shall then have the right to terminate this Agreement without further notice to the violating Party.

SECTION 8. Assignment.

The rights and duties of each Party are specific to the Parties and are not transferrable without the consent of the non-transferring Party. Neither Party shall assign rights or responsibilities under this Agreement without the express written consent of the other Party, which may be withheld for any reason or no reason.

SECTION 9. Resolution of Disputes.

A. Disputes regarding the interpretation or application of any provisions of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the Parties. If following good faith negotiations between the Parties, the Parties are unable to reach a mutually agreeable resolution to the dispute, either party may commence an action in the appropriate court in Los Angeles County as described in Section 14B.

SECTION 10. Notice.

A. Any notice desired or required to be given pursuant to this Agreement or by any law now or hereinafter in effect shall be given by personal delivery, or by enclosing the same in a sealed envelope with postage prepaid, certified or registered mail, return receipt requested, with the United States Postal Service.

B. Notice to Paramount shall be sent to following address: City of Paramount, 16400 Colorado Avenue, Paramount, CA 90723, Attn: Director of Public Works C. Notice to Bellflower shall be sent to the following address: City of Bellflower, 16600 Civic Center Drive, Bellflower, CA 90241, Attn: Director of Public Works SECTION 11. Force Majeure.

The respective duties and obligations of the Parties, pursuant to this Agreement, shall be suspended while and so long as performance is prevented or impeded by strikes, disturbances, riots, fires, severe weather, government action, war acts, acts of God, or any other cause similar or dissimilar to the foregoing, which are beyond the control of the Party from whom the affected performance was due.

SECTION 12. Waiver.

Either Party’s failure to insist upon strict performance of any of the terms or conditions of this Agreement shall not be deemed a waiver of any right or remedy that the Parties may have, and

AGREEMENT FOR LAKEWOOD BOULEVARD IMPROVEMENTS

Page 5 of 6 ends

shall not be deemed a waiver of any right or remedy for a subsequent breach or default of terms or conditions of this Agreement.

SECTION 13. Severability.

If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will continue in full force and effect without being impaired or invalidated in any way.

SECTION 14. Governing Law and Compliance.

A. In performing the duties and obligations pursuant to this Agreement, each Party is responsible for its compliance with all local, State and Federal laws and regulations.

B. This Agreement shall be governed by and construed in accordance with the laws of the State of California. In the event of litigation between the Parties, venue in the State trial courts shall lie exclusively in the County of Los Angeles. In the event of litigation in a U.S. District Court, exclusive venue shall lie in the Central District of California.

SECTION 15. Headings.

The headings, order, and grouping of provisions of this Agreement are for the purpose of convenience and shall not be used to construe meaning or intent.

SECTION 16. Interpretation of Terms.

This Agreement is jointly prepared by the Parties. Therefore, this Agreement shall not be construed against any Party on the basis such Party drafted this Agreement or any provision within it.

SECTION 17. Entire Agreement.

This Agreement supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the Project. Each Party to this Agreement acknowledges that no representation, statement or promise which is not embodied in this Agreement or any other agreement shall be valid and binding. Any modification of this Agreement shall be effective only if it is in writing and signed by both Parties.

SECTION 18. Authority.

The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and execute this Agreement on behalf of the respective Parties. This Agreement shall inure to the benefit of, and be binding upon, the Parties hereto and their respective successors and assigns.

AGREEMENT FOR LAKEWOOD BOULEVARD IMPROVEMENTS

Page 6 of 6 ends

IN WITNESS WHEREOF, the Parties do hereby agree to the full performance of the terms set forth herein.

CITY OF PARAMOUNT CITY OF BELLFLOWER
___________________________________ ___________________________________ John Moreno, City Manager Jeff Stewart, City Manager
Date: ______________________________ Date: ______________________________ ATTEST: ATTEST:
_________________________________ _________________________________ Heidi Luce, CMC Mayra Ochiqui, CMC
City Clerk City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:
__________________________________ ___________________________________ John E. Cavanaugh, City Attorney Karl H. Berger, City Attorney SPC22-20 D-1

CITY OF PARAMOUNT

CONTRACT AGREEMENT
FOR

RECLAIM WATER EXTENSION LAKEWOOD BOULEVARD
FY 2022-2023
CITY PROJECT NO. 9238
This contract agreement is made and entered into for the above-stated project this 28th day of March 2023, by and between the City of Paramount, as AGENCY and Valverde Construction, Inc., as Contractor.

WITNESSETH that AGENCY and Contractor have mutually agreed as follows:

ARTICLE I
The Contract Documents for the aforesaid project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications, details, standard drawings, and appendices; together with this contract agreement and all required bonds, insurance certificates, permits, notices, and affidavits and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to ensure its completion in an acceptable manner.

All of the provisions of said Contract Documents are made a part hereof as though fully set forth herein.

ARTICLE II
For and in consideration of the payments and agreements to be made and performed by AGENCY, Contractor agrees to furnish all materials and perform all work required for the above-stated project and to fulfill all other obligations as set forth in the aforesaid contract documents.

ARTICLE III
Contractor agrees to receive and accept the prices set forth in the Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid contract documents and also including those arising from actions of the elements, unforeseen difficulties, or obstructions encountered in the prosecution of the work and also including those arising from actions of the elements, unforeseen difficulties, or obstructions encountered in the prosecution of the work, suspension, or discontinuance of the work and all other unknowns or risks of any description connected with the work.

SPC22-20 D-2

ARTICLE IV
AGENCY hereby promises and agrees to employ and does hereby employ, Contractor to provide the materials, do the work and fulfill the obligations according to the terms and conditions herein contained and referred to, for the prices aforesaid and hereby contracts to pay the same at the time, in the manner and upon the conditions set forth in the contract documents.

ARTICLE V
Contractor acknowledges the provisions of the State Labor Code requiring every employer to be insured against liability for workers’ compensation or to undertake selfinsurance in accordance with the provisions of that code and certifies compliance with such provisions. Contractor further acknowledges the provisions of the State Labor Code requiring every employer to pay at least the minimum prevailing rate of per diem wages for each craft classification or type of workman needed to execute this contract as determined by the Director of Labor Relations of the State of California.

ARTICLE VI
Contractor agrees to indemnify and hold harmless AGENCY and all of its officers and agents from any claims, demands, or causes of action including related expenses, attorney’s fees, and costs based on, arising out of, or in any way related to the work undertaken by Contractor hereunder. In the event the insurance coverage is on a claims made basis the Contractor shall indemnify and hold harmless the AGENCY and all of its officers and agents from any and all claims, demands, or causes of action that arise after the expiration of the Contractor’s current policy or after the service contract has ended, for any occurrences arising out of or any way related to the work undertaken by the Contractor. The liability insurance coverage values shall be:

Insurance Coverage Requirements Limit Requirements
Comprehensive General Liability $1,500,000
Product/Completion Operations $1,500,000
Contractual General Liability $1,500,000
Comprehensive Automobile Liability $1,500,000
A combined single-limit policy with aggregate limits in the amount of $3,000,000 will be considered equivalent to the required minimum limits. The issuer shall be an “admitted surety insurer” duly authorized to transact business under the laws of the State of California.

Acceptable insurance coverage shall be placed with carriers admitted to write insurance in California with a rating of A:VIII by A.M. Best & Co. Any deviation from this rule shall require specific approval in writing from the AGENCY.

SPC22-20 D-3
Insurance shall name the City of Paramount, its officers, agents, and employees as additional insured by endorsement of the Contractor’s policy. A copy of the endorsement, showing policy limits, shall be provided to the AGENCY on or before signing this contract.

ARTICLE VII
Contractor affirms that the signatures, titles, and seals set forth hereinafter the execution of this contract agreement represent all individuals, firm members, partners, joint venturers, and/or corporate officers having a principal interest herein.

ARTICLE VIII
Blank

ARTICLE IX
Records and Audits. The Contractor shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to the contract and such other records as may be deemed necessary by the AGENCY to assure proper accounting for all project funds, both federal and non-federal shares. These records will be made available for audit purposes to the AGENCY or any authorized representative and will be retained for 5 years after the expiration of this Contract unless permission to destroy them is granted by the AGENCY.

ARTICLE X
False Claims and Debarment Procedures. The AGENCY hereby gives notice to Contractor that Chapter 34 of the Paramount Municipal Code dealing with false claims of contractors provides for an administrative debarment action for submitting a false claim subjecting Contractor to a potential five (5) year debarment upon finding that Contractor knowingly submitted a false claim as further set forth in Chapter 34. Failure to abide by the provisions of Chapter 34 may lead to a disqualification of the Contractor as an irresponsible bidder and resultant prohibition of Contractor, from bidding as a Contractor, Subcontractor or Consultant for a period up to five (5) years in the City of Paramount.

SPC22-20
IN WITNESS WHEREOF, the parties hereto for themselves, their heirs, executors, administrators, successors, and assigns do hereby agree to the full performance of the covenants herein contained and have caused this contract agreement to be executed in duplicate by setting hereunto their names, titles, hands, and seals this 28th day of March 2023.

Contractor: (Signature)
Name and Title (Printed)
Contractor’s License No.

Agency Business License No.

Federal Tax Identification No.

Note: Contractor signature must be acknowledged before a Notary Public, and evidence of the authority of any person signing as attorney-in-fact must be attached.

AGENCY:

Mayor of the City of Paramount
Attested:

City Clerk of the City of Paramount
Date
Approved
as to form:

City Attorney of the City of Paramount
Date
\\DCY\Dept\Public Works\PWAGENDA\COMMON FILE\MS Award Neighborhood Street 9331.docx 3/24/2023 9:08 AM MARCH 28, 2023

AWARD OF CONTRACT
NEIGHBORHOOD STREET RESURFACING (CITY PROJECT NO. 9331) MOTION IN ORDER:

AWARD THE CONTRACT FOR THE NEIGHBORHOOD STREET
RESURFACING TO ONYX PAVING CO., ANAHEIM, CA, IN THE AMOUNT OF $1,472,000, AND AUTHORIZE THE MAYOR OR HER DESIGNEE TO EXECUTE THE AGREEMENT.

MOTION:

MOVED BY: _______________
SECONDED BY: ____________
[ ] APPROVED
[ ] DENIED
ROLL CALL VOTE:

AYES: __________________
NOES: __________________
ABSENT: ________________
ABSTAIN:________________
\\DCY\DEPT\PUBLIC WORKS\PWAGENDA\COMMON FILE\AGENDA RPT - AWARD NEIGHBORHOOD STREET CIP 9331.DOCX;3/24/2023 9:09 AM To: Honorable City Council
From: John Moreno, City Manager
By: Adriana Figueroa, Public Works Director
Sarah Ho, Assistant Public Works Director
Date: March 28, 2023
Subject: AWARD OF CONTRACT FOR NEIGHBORHOOD STREET
RESURFACING (CITY PROJECT NO. 9331)

BACKGROUND
Each year, the City allocates funding for neighborhood street resurfacing. This includes grinding down the asphalt and repaving streets, replacing damaged curb and gutter, repairing sidewalks, slurry seal pavement, and installing Americans with Disabilities Act (ADA) curb ramps to ensure proper access for all pedestrians. Repairs are planned based on the recommendations of the Pavement Management System, a report completed by our City Engineering firm, Willdan Engineering. The report is a comprehensive review of the condition of all city streets within Paramount boundaries and identifies those streets in most need of repair.

The adopted Fiscal Year 2022-23 Budget includes Capital Improvement Project (CIP) No. 9331 under which the following street will be resurfaced:

Street Location Beginning End
Florine Avenue
Racine Avenue
Florine Avenue
Mendy Street
Happy Street
Florine Avenue
Alondra Boulevard
Frontage Road
Century Boulevard
Mendy Street
Mendy Street
Garfield Avenue
Mendy Street
Racine Avenue
Hunsaker Avenue
South End
End of Cul-De-Sac
End of Cul-De-Sac
Facade Avenue
Facade Avenue
Happy Street
End

DISCUSSION
On March 14, 2023, the Director of Public Works opened and examined the bids for the Neighborhood Street Resurfacing project (CIP 9331). The bids were opened at 11:00 AM at City Hall.

Six (6) bids were received, and the apparent low bid submitted by Onyx Paving Co., amounted to $1,472,000. This amount is below the budgeted amount of $1,900,000.

Agenda Report March 28, 2023
NEIGHBORHOODS STREET RESURFACING Page 2
\\DCY\Dept\Public Works\PWAGENDA\COMMON FILE\Agenda Rpt - Award Neighborhood Street CIP 9331.docx; 3/24/2023 9:09 AM

FISCAL IMPACT
There is currently no additional fiscal impact to the City. Funding for this project was included in the FY 2022-23 Capital Improvement Projects Budget utilizing SB1-RMRA and Measure R Funds.

VISION, MISSION, VALUES, AND STRATEGIC OUTCOMES
The City’s Vision, Mission, and Values set the standard for the organization; establish priorities, uniformity, and guidelines; and provide the framework for policy decision making. The Strategic Outcomes were implemented to provide a pathway to achieving the City’s Vision. This item aligns with Strategic Outcome No. 5: Attractive and WellMaintained Infrastructure.

RECOMMENDED ACTION
It is recommended that the City Council award the contract for the Neighborhood Street Resurfacing to Onyx Paving Co, Anaheim, CA, in the amount of $1,472,000, and authorize the Mayor or her designee to execute the agreement.

Agenda Report March 28, 2023
NEIGHBORHOODS STREET RESURFACING Page 3
\\DCY\Dept\Public Works\PWAGENDA\COMMON FILE\Agenda Rpt - Award Neighborhood Street CIP 9331.docx; 3/24/2023 9:09 AM JOB NAME: NEIGHBORHOODS STREET RESURFACING (CIP 9331)
BID DATE: TUESDAY, MARCH 14, 2023
BID TIME: 11:00 AM
Company Name Company Address Bid Amount

1. Onyx Paving Co. Anaheim, CA $1,472,000.00

2. Excel Paving Co. Long Beach, CA $1,522,526.00

3. Hardy & Harper, Inc. Lake Forest, CA $1,533,920.00

4. All American Asphalt Corona, CA $1,676,593.00

5. Sequel Contractors, Inc. Santa Fe Springs, CA $1,677,840.00

6. R J Noble Co. Orange, CA $1,828,510.50
SPC23-05 D-1

CITY OF PARAMOUNT CONTRACT AGREEMENT FOR

NEIGHBORHOOD STREET IMPROVEMENTS ON

VARIOUS CITY STREETS FY
2022-2023
PROJECT NO. 9331
This contract agreement is made and entered into for the above-stated project this day of
, 20 , by and between the City of Paramount, as
AGENCY and , as Contractor.

WITNESSETH that AGENCY and Contractor have mutually agreed as follows:

All of the provisions of said Contract Documents are made a part hereof as though fully set forth herein.

ARTICLE III
Contractor agrees to receive and accept the prices set forth in the Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid contract documents and also including those arising from actions of the elements, unforeseen difficulties, or obstructions encountered in the prosecution of the work and also including those arising from actions of the elements, unforeseen difficulties, or obstructions encountered in the SPC23-05 D-2
prosecution of the work, suspension, or discontinuance of the work and all other unknowns or risks of any description connected with the work.

Contractor further acknowledges the provisions of the State Labor Code requiring every employer to pay at least the minimum prevailing rate of per diem wages for each craft classification or type of workman needed to execute this contract as determined by the Director of Labor Relations of the State of California.

SPC23-05 D-3
Acceptable insurance coverage shall be placed with carriers admitted to write insurance in California with a rating of A:VIII by A.M. Best & Co. Any deviation from this rule shall require specific approval in writing from the AGENCY.

Insurance shall name the City of Paramount, its officers, agents, and employees as additional insured by endorsement of the Contractor’s policy. A copy of the endorsement, showing policy limits, shall be provided to the AGENCY on or before signing this contract.

ARTICLE VIII
Blank

IN WITNESS WHEREOF, the parties hereto for themselves, their heirs, executors, administrators, successors, and assigns do hereby agree to the full performance of the covenants herein contained and have caused this contract agreement to be executed in duplicate by setting hereunto their names, titles, hands, and seals this ________ day of __________________, 20___.

SPC23-05 D-4
Contractor:
(Signature)
Name and Title (Printed)
Contractor’s License No.

Agency Business License No.

Federal Tax Identification No.

Note: Contractor signature must be acknowledged before a Notary Public, and evidence of the authority of any person signing as attorney-in-fact must be attached.

AGENCY:

Mayor of the City of Paramount
Attested:

Approved
City Clerk of the City of Paramount
Date
as to form:

City Attorney of the City of Paramount
Date
SPC23-05 D-5

FAITHFUL PERFORMANCE BOND
FOR

NEIGHBORHOOD STREET IMPROVEMENTS ON VARIOUS CITY STREETS FY 2022-2023

IN THE CITY OF PARAMOUNT
PROJECT NO. 9331

KNOW ALL MEN BY THESE PRESENTS that as
CONTRACTOR and , a corporation organized and existing under the laws of the State of , and duly authorized to transact business under the laws of the State of California, as SURETY, are held and firmly bound unto the City of Paramount, as AGENCY, in the penal sum of Dollars ($ ), which is 100 percent of the total contract amount for the above-stated project, for the payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY for the above-stated project, if CONTRACTOR faithfully performs and fulfills all obligations under the contract documents in the manner and time specified therein, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY; provided that any alterations in the obligations or time for completion made pursuant to the terms of the Contract Documents shall not in any way release either CONTRACTOR or SURETY, and notice of such alterations is hereby waived by SURETY.

IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Bidder and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:

BIDDER: Name:

Address:

By:
(Signature)
Type Name and Title
SURETY: Name:

Address:

By:
(Signature)
Type Name and Title:

Note: This bond must be executed in duplicate and dated, all signatures must be acknowledged before a Notary Public, and evidence of the authority of any person signing as attorney-in-fact must be attached.

SPC23-05 D-6

MATERIAL AND LABOR BOND
FOR

NEIGHBORHOOD STREET IMPROVEMENTS ON VARIOUS CITY STREETS FY 2022-2023

IN THE CITY OF PARAMOUNT
PROJECT NO. 9331

KNOW ALL MEN BY THESE PRESENTS that ___________________________, as CONTRACTOR, and __________________________________________________, a corporation organized and existing under the laws of the State of
, and duly authorized to transact business under the laws of the State of California, as SURETY, are held and firmly bound unto the City of Paramount, as AGENCY, in the penal sum of _______________________________________ Dollars ($_______________), which is 100 percent of the total contract amount for the above-stated project, for payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY for the above-stated project, if CONTRACTOR or any subcontractor fails to pay for any labor or material of any kind used in the performance of the work to be done under said contract, or fails to submit amounts due under the State Unemployment Insurance Act with respect to said labor, SURETY will pay for the same in an amount not exceeding the sum set forth above, which amount shall inure to the benefit of all persons entitled to file claims under the State Code of Civil Procedures; provided that any alterations in the work to be done, materials to be furnished, or time for completion made pursuant to the terms of the contract documents shall not in any way release either CONTRACTOR or SURETY, and notice of said alterations is hereby waived by SURETY.

Dated:

BIDDER: Name:

Address:

By:
(Signature)
Type Name and Title
SURETY: Name:

Address:

By:
(Signature)
Note: This bond must be executed in duplicate and dated, all signatures must be acknowledged before a Notary Public, and evidence of the authority of any person signing as attorney-in-fact must be attached.

H:\ADMINSERVICES\ANDREW V\CITY COUNCIL\AGENDA ITEMS\2023\AWARDD OF CONTRACT - UBEO\MS 3-28-23.DOCX MARCH 28, 2023

AWARD OF CONTRACT FOR CITYWIDE COPIER AND PRINTING

SERVICES TO UBEO BUSINESS SERVICES
MOTION IN ORDER:
1) AWARD A CONTRACT TO UBEO BUSINESS SERVICES FOR

CITYWIDE NETWORK COPIER, PRINT, AND FAX SERVICES FOR A
FIVE-YEAR TERM; AND 2) AUTHORIZE THE CITY MANAGER TO
EXECUTE THE AGREEMENT TO INCLUDE A 10% CONTINGENCY FOR
UNEXPECTED COSTS IN THE AMOUNT OF $6,348, FOR A TOTAL
CONTRACT AMOUNT NOT TO EXCEED $69,828 ANNUALLY.

MOTION:

MOVED BY: ___________________
SECONDED BY:________________
[ ] APPROVED
[ ] DENIED
ROLL CALL VOTE:

AYES: __________________
NOES: __________________
ABSENT: ________________
ABSTAIN:________________
To: Honorable City Council
From: John Moreno, City Manager
By: Andrew Vialpando, Assistant City Manager
Pauline Aguayo, Management Analyst
Date: March 28, 2023
Subject: AWARD OF CONTRACT FOR CITYWIDE COPIER AND PRINTING

SERVICES TO UBEO BUSINESS SERVICES

BACKGROUND
The City of Paramount currently leases nine copiers from QDox(Xerox), Image 2000, MRC Smart Technology Solutions (MRC), and LDI. In addition, the City owns 47 local printers from a variety of brands serviced by MRC. Over the years, copiers and printers were procured individually by departments on a case-by-case basis without any uniformity in standards. This practice led to inconsistent services, complex billing, outdated machines and potential cyber security risks.

To assess the City’s copy, print, and scan needs, staff surveyed the City Hall, City Yard, Community Center, and Public Safety Station facilities. The survey examined current lease agreements, supply services, print volumes, billing and expenses, among other items. During the assessment, staff also compiled a list of 11 potential service providers.

Following this comprehensive survey by staff, a Request for Proposals (RFP) was published on November 1, 2022, soliciting for the Citywide Copier and Printing Services to establish a more efficient, modern, and secure printing environment for the City.

DISCUSSION
Request for Proposals Process
The RFP was published on the City’s website from November 1, 2022, through January 3, 2023. During that time, the RFP was downloaded by several interested business technology firms. Additionally, the RFP was sent to the eleven firms that were identified during the assessment process. On January 3, 2023, the City received a total of 12 proposals and began an extensive review process. The proposals were evaluated based on thoroughness, strategic plan, project timeline, pricing structure, experience with municipalities, responsiveness to City questions, quality of product, exceptional service, and seamless transition plans.

Proposals were narrowed down to three service providers who were invited to be interviewed and provide a demonstration of their product in-person. The interview panel included City staff from Information Technology, Administrative Services, and seven Agenda Report March 28, 2023
AWARD OF CONTRACT - UBEO Page 2
Administrative Assistants from various departments who frequently utilize the City’s copiers and printers. Each finalist was given approximately one hour to present their proposal of services, provide a demonstration of their recommended equipment, and answer any questions pertaining to their proposal.

The City panel narrowed the selection down to two competitive firms. For the final assessment of the proposals, staff conducted reference checks to determine the best fit and quality of service. After a comprehensive evaluation of the equipment and overall package of services, City staff is prepared to recommend the best network copier service provider for our City’s needs.

Recommended Service Provider
After a comprehensive and competitive RFP evaluation process, staff is recommending UBEO Business Services (UBEO) for network copier and printer services. UBEO works with many municipalities and school districts locally and across the nation. Some of UBEO’s key offerings are premier imaging systems (copiers & printers), document management software, hardware support, and business technology assessments.

UBEO will provide the City with a plethora of services that will optimize printing efficiency, reduce waste, and provide staff with enhanced technology features previously unavailable to them. Some key features of UBEO’s proposal includes over 20 technicians available for service calls, guaranteed response service in less than four hours, automated toner replacement, monthly maintenance checks, delivery of new equipment, installation, software training, security print codes, and network printing.

The following stand-out services were unique to UBEO’s proposal:
• UBEO UMANAGE Rental Program - Unlike traditional copier lease programs, the City will have the opportunity at any time during the agreement to upgrade, downgrade, add devices, remove devices, request changes in print volume with no penalties. The UMANAGE Rental program will cohesively adapt to City changes as we continue to grow year-over-year.
• Monthly Preventative Maintenance Plan – Prescheduled once a month, which involves a technician reviewing, cleaning, and repairing all devices to ensure they are operating correctly. Moreover, UBEO provided the only proposal to offer preventative maintenance monthly. While other proposals offer maintenance checks, typically service is performed only at the request of the client. UBEO’s plan will significantly improve staff work-flow and decrease copier down-time. • Canon Uniflow Express – Software allows administrators to remotely track printing, copying, faxing and scanning so costs can be correctly allocated to individual users, devices or departments. There is currently no monitoring system in place for printing and copying across City departments. Typically, staff print and copy as needed, but this may lead to print waste. This solution will empower departments Agenda Report March 28, 2023
AWARD OF CONTRACT - UBEO Page 3
to monitor in real time their printing and copying practices to better avoid excessive paper waste and simplify billing management. This software also offers flexible identification to secure devices against unauthorized users. Users will be required to identify themselves at a copier with their personal ID card or PIN code. • Customer Service Web Portal – The City will have 24 hour, seven days a week secure access to account details which can be segmented by department and location. The web portal will have real-time data updates, meter reads, and service and supply order history.

Reference checks were also conducted, and staff confirmed the firm’s qualifications and quality of services in the industry. Santa Clara County praised UBEO for their exceptional services and seamless implementation process of 1,000 new multi-function device printers which they’ve managed for over eight years. Placer County also commended UBEO’s rigorous planning efforts that resulted in implementing best practice strategies for over 200 devices as Placer County grows their operations. Across the board, UBEO’s references did not hesitate to suggest they would renew services on the spot if given the opportunity.

Other Proposals
Pacific Office Automation (POA) and Century Business Services (CBS) were also highly considered during the process. While both proposals were competitive in price, neither presented a comparable suite of services or strategic solutions that would fully address the City’s needs. Neither proposed online customer service portals, and although CBS’s transition plan was practical, staff did not prefer their recommended equipment models.

POA’s customer service structure was commended by staff, however after conducting a reference check with several of their clients, some concerns about their quality of service arose.

FISCAL IMPACT
The City currently pays approximately $73,000 per year for overall copier and printing services. Under the UBEO contract, the City will lease eight Canon network copiers and up to 48 HP local printers for a five-year term. The lease of copiers and printers will cost the City $33,468 annually. In addition to this cost, the City will be charged for “Costs Per Page” (CPP) printed. Staff projects that with CPP costs included, the total annual agreement cost will be $62,268, representing a savings of $10,732.

As additional incentive, UBEO will consolidate their proposal further by reducing our number of local printers after conducting a comprehensive business assessment of department devices as part of their strategic transition plan. UBEO will also supply the City with a one-time $13,427 rebate check to cover current service agreements, cancellation notices, and termination agreements with LDI, Image 2000, Xerox, and MRC.

Agenda Report March 28, 2023
AWARD OF CONTRACT - UBEO Page 4
Although not included in the RFP, staff recommends including the add-on digital cloud based fax service, XMedius Fax Solutions, at an annual cost of $1,212. This will allow the City to complete its transition from using analog lines.

VISION, MISSION, VALUES, AND STRATEGIC OUTCOMES
The City’s Vision, Mission, and Values set the standard for the organization; establish priorities, uniformity and guidelines; and provide the framework for policy decision making. The Strategic Outcomes were implemented to provide a pathway to achieving the City’s Vision. This item aligns with all Strategic Outcomes No. 6: Efficient, Effective, and Fiscally Responsible.

RECOMMENDED ACTION
It is recommended that the City Council 1) award a contract to UBEO Business Services for Citywide network copier, print, and fax services for a five-year term; and 2) authorize the City Manager to execute the agreement to include a 10% contingency for unexpected costs in the amount of $6,348, for a total contract amount not to exceed $69,828 annually.

Attachments:

A – UBEO Proposal
B – UBEO PowerPoint of Services
C – UBEO XMedius Fax Solution
&
Prepared for:

Pauline Aguayo
Prepared by:

Derek Valenzuela
Major Account Executive
949.866.2552

ATTACHMENT A
2 This confidential document was created for UBEO Business Services. UBEO retains the rights to all information contained with this document and prohibits its distribution without the expressed, written consent of a qualified UBEO representative.

We make the complicated simple. UBEO is an end-toend business solutions provider focused on delivering value, not one-off services or products. We solve our
customers’ challenges and drive measurable results —
all through a frictionless partnership that empowers
our customers.

The Team. The Technology. The Solution.
3 This confidential document was created for UBEO Business Services. UBEO retains the rights to all information contained with this document and prohibits its distribution without the expressed, written consent of a qualified UBEO representative.

Every branch has the
autonomy to do what is
right for their customers.

From Business Analysts and Master
Service Technicians to Production
Specialists and Systems Integrators,
UBEO provides a wide bandwidth of
industry experts to help your team to
do their best work.

National Reach,
Local Touch.
4 This confidential document was created for UBEO Business Services. UBEO retains the rights to all information contained with this document and prohibits its distribution without the expressed, written consent of a qualified UBEO representative. 5 This confidential document was created for UBEO Business Services. UBEO retains the rights to all information contained with this document and prohibits its distribution without the expressed, written consent of a qualified UBEO representative.

Business Technology Assessment
Our experts begin every partnership with an in-depth study of your current situation, workflow, output and your opportunity for growth.

Your organization will gain a complete understanding of where you are now and your potential for growth.

Our assessment, ongoing service, customer support and training are the reasons our customers renew with us again and again. We make every business decision for the benefit of our customers. 6 This confidential document was created for UBEO Business Services. UBEO retains the rights to all information contained with this document and prohibits its distribution without the expressed, written consent of a qualified UBEO representative.

Customer Experience
It’s not a priority if you don’t measure it.

The snapshot above is taken directly from our survey platform. These numbers are derived from the total of individual survey responses from our customers.

Our leadership team wanted our service survey to provide valuable customer insight and feedback to help us improve our customer experience. Instead of developing our service survey internally, we enlisted the help of a third-party survey company, Loyalty Loop. Their experts helped UBEO craft questions designed to get the most accurate representation of our customer experience. Our survey comprises 12 specific questions designed to measure our true customer experience.

From this feedback, we make improvements to our business processes each day. This is one more way our company is committed to providing the highest level of customer experience in our industry.

A common measure of customer experience performance is Net Promoter Score. A company’s NPS is calculated by subtracting the number of Detractors (1-3 out of 5) from the number of Promoters (5 out of 5). Passives (4 out of 5) are ignored for this calculation as they neither promote nor detract from a brand’s reputation. Below are some of the highestperforming brands in the US based on their Net Promoter Score.

Company Ritz Carlton USAA HEB Apple
NPS 70 69 65 51
UBEO’s Net Promoter Score is currently 87%.
7 This confidential document was created for UBEO Business Services. UBEO retains the rights to all information contained with this document and prohibits its distribution without the expressed, written consent of a qualified UBEO representative.

Proposed Solution
Devices Consolidated as Requested

QTY MODEL DESCRIPTION
8 Canon C5850i MFP Color Copy, Print, Scan, Finisher, Hole Punch, Network Fax Kit, Canon Uniflow Express
NOTE: CITY of Paramount
UBEO will reduce this quote to 7 Canon Copiers as UBEO plans to take over service on existing Canon IR Advance C7565. Need to discuss with City of Paramount as it reduces need for buyout, a unnecessary new device, and keeps with existing fleet of new Canon copiers prov UBEO Solution. WIN-WIN

QTY MODEL DESCRIPTION
47 HP M404DN Black and White Network Desktop Printer with Duplex

QTY MODEL DESCRIPTION
1 HP E47528 Color Desktop MFP Copy, Print, Scan
60 Mo.

Rental Payment
Canon B/W
Cost Per Page
Canon Color
Cost Per Page
HP B/W
Cost Per Page
HP Color
Cost Per Page
$2,529.74 .0063 .047 .012 .12
8 This confidential document was created for UBEO Business Services. UBEO retains the rights to all information contained with this document and prohibits its distribution without the expressed, written consent of a qualified UBEO representative.

Note: Once agreement is approved UBEO and City of Paramount can make adjustments to devices quantity, type, and payoff amounts based on final walk through of sites, and actual installation date. 60 Month Agreement vs. 36 Month
Agreement

1. Lower payment. $77,584.20 saved over a five-year period

2. You are trying to get five years out of devices anyways

3. A five-year term is what these devices are made for (Especially Canon) a. Buyers Lab Independent Line of the Year for 4 consecutive years -CANON

4. Same Cost Per Page for 5 v 3 year

5. Same Overage for 5 v 3 year

6. UMANAGE RENTAL PROGRAM provided by UBEO. Fully Adjustable a. This agreement allows much more flexibility than the typical lease agreements you are in
b. If you need to adjust, remove, replace, change out a device during the term there are no additional financial penalties like there are within a traditional lease c. If you need to adjust black and white or color that request can be made at any point in the UMANAGE RENTAL PROGRAM

7. You can terminate UBEO as the service provider during the term if we do not meet your needs
UBEO Business Services: Payoff Stream of Payments Install April 2023 Lessor Device End Date Detailed Information Tax Total Monthly Payment Months Left Payoff Amount LDI Canon C7565i Jul-24 $478.77 $49.07 $527.84 14 Take Over for Service LDI Sharp M3570 Jul-24 $159.55 $16.35 $175.90 14 $2,462.65 Xerox Xerox Devices Oct-22 $1,014.25 $103.96 $1,118.21 5 $5,591.05 Image 2000 Nov-24 $184.97 $18.96 $203.93 18 $3,670.73
MRC Xerox Month to Month $186.00 $19.07 $205.07 1 $205.07 All Different Companies Service Agreements Send Cancellation Notice End Maintenance Agreements $0.00 Full Rebate Check Provided by UBEO for City of Paramount $11,929.51 9 This confidential document was created for UBEO Business Services. UBEO retains the rights to all information contained with this document and prohibits its distribution without the expressed, written consent of a qualified UBEO representative.

Questionnaire Response
UBEO Responses
• Distributor- Device Agnostic which allows us to provide the best device instead of only one model. However, we are the largest dealer of Canon in CA • Ray Morgan a part of UBEO located in CA has been in business for over 60 years • Less than 4 hours
• Over 20 technicians were available, however we would recommend we have just one or two designated to your account to develop working knowledge and rapport with your team. works much better than a different tech each call. • Monthly proactive maintenance plan. UBEO is the only company to provide this included in the agreement. Each month a technician will come out at a specific time and date to review, clean, repair, and keep devices up and running • Print, Scan, Fax, OCR, Canon Uniflow Express, Included • No Scan Charge
• Monthly Maintenance Included
• Delivery and Installation Included
• Training Included
• For a small additional monthly fee Staples can be included in the agreement. We just did this for a school district to alleviate any hidden costs however small • User Codes available if needed- Follow Me Print Option Available (send print job and release at any copier device)
• Monthly Costs Stated Above
• Shasta State Pricing Used in the Government Contract Pricing 10 This confidential document was created for UBEO Business Services. UBEO retains the rights to all information contained with this document and prohibits its distribution without the expressed, written consent of a qualified UBEO representative.

Why Derek and UBEO?
o We will provide the best service and support City of Paramount has ever received o I will be your direct contact throughout the agreement o We can (at any time you choose) provide fully cloud based printing which will allow you to remove any print servers on site
o We provide back scanning for all clients’ needs
o We provide a team of Laserfiche experts for any paperless initiatives City of Paramount may need
o During our evaluation we saw many areas where devices could be consolidated, desktop devices could be shared, or desktop devices could be used more efficiently, scanning, network faxing, printing envelopes
o This initial proposal covers all devices, however additional meeting and/or walk throughs with City of Paramount may change the exact scale the solution to fit City of Paramount best.
11 This confidential document was created for UBEO Business Services. UBEO retains the rights to all information contained with this document and prohibits its distribution without the expressed, written consent of a qualified UBEO representative.

Response to RFP Submittal Instructions
In this response UBEO will provide feedback on any specific points necessary. UBEO will summarize the responses to keep concise and on point. This will allow City of Paramount to easily identify key answers while not wasting additional time or resources reviewing a lengthy unnecessary response.

4. Company Profile- Ray Morgan UBEO has been in the copier business since the 1960’s. 50 locations, 1000 employees, 500-million-dollar dealer.

5. UBEO the largest independent dealer in the state and #1 Canon #1 HP and #1 Xerox dealer in the state

6. Work Plan- Meet to decide on desktop devices, quantity, and where we can consolidate or offer desktop mfp instead of desktop printers. I (Derek) will be the POC for all service, supplies, delivery, install, and set up needs. I will transition that over to team members once things are settled, but will be the main POC for all questions, service or otherwise for the duration of the term

7. Project Staffing- UBEO has service, sale, and Install Directors all available for this solution

8. Proposal Cost Shee Included
a. Pick up and return of devices depends on location of return. This can be worked out during the cancellation of each agreement still current with City of Paramount

9. Delivery of copiers will take two days, delivery or desktop devices will take 4 days a. Follow up training and support related to initial install is included as needed 12 This confidential document was created for UBEO Business Services. UBEO retains the rights to all information contained with this document and prohibits its distribution without the expressed, written consent of a qualified UBEO representative.

UBEO Service Support
Field Service
All UBEO technicians are manufacturer trained and certified. They carry car stock to reduce the number of call back visits. Focusing on first call fixes is key to maintaining the uptime you require when a field technician is needed.

Preventing Copier Emergencies
Gone are the days of shaking toner cartridges because someone forgot to order replacements on time! With UBEO Business Services’ Proactive Maintenance and Automatic Replenishment, problems are taken care of before they become an office emergency. Similar to routine maintenance for your car, Proactive Maintenance keeps equipment in optimal shape and prevents additional service calls, which can reduce downtime. And so long as it’s connected to the network, UBEO Business Services’ Automatic Replenishment system enables office equipment to take care of itself.

Answering the Call
All calls are handled by a LIVE operator during business hours. Placing a service/supply call is quick and easy since all phone operators are cross-trained, thus eliminating the need for your call to be transferred. Toll Free 866-754-7677. Or use your personal web portal.

Performance Guaranty
After the technician has contacted the customer with an ETA, the technician arrives and communicates with the key operator or individual that placed the service call to confirm the problem. The technician then services the equipment, resolving the problem(s) and performing all preventative maintenance.

Peace of Mind
UBEO has experience, with the most tenured sales and technical staff in the industry. We can support your organization now and in the future.

SLG:

Santa Clara County
150 W Tasman
San Jose, CA 95118
Contact: Paul Tran
P: 408.755.7115
E: [email protected]
In 2015 we were awarded the RFP for Santa Clara County. The initial implementation included just shy of 1,000 MFDs to be installed in 45 days.

Solutions included uniFLOW print management, advanced security features, fax server integration, and managed print. Today we support over 2,000 devices in the County. 5 Yr Contract Amount: $17.5 million
Placer County
11459 F Ave
Auburn, CA 95603
Contact: Mirinda Glick
T: Manager, Document Solutions
P: 530.889.7770
Email: [email protected]
In 2019 we were awarded the RFP for Placer County. Our rigorous planning efforts with County I.S. resulted in implementing best practices prior to MFD installation: 3 printer VLANs and IPPS printing. We installed 270 MFDs, uniFLOW print management (on-premises), uniFLOW Online (hosted), xMedius fax server (on-premises) and xMedius Online (hosted) in just over a month. Since then, we have added a few additional MFDs and Production systems and have continuous conversations on how we can help improve County operations.
5 Yr Contract Amount: $3 million
Los Angeles County
210 West Temple St Suite 19-513 CSF,
Los Angeles, CA 90012
Contact: Albert Lew
T: Information Technology Manager / Deputy CIO
LA County Public Defender
P: 323.282.2040
E: [email protected]
In 2020 we were awarded the RFP for Los Angeles County. Much like Santa Clara and Placer Counties, Los Angeles County had conducted a thorough vendor selection investigation process. There were 35 respondents, yet RMC/UBEO was one of three partners chosen to support the County. We have implemented roughly 1,000 devices with advanced scanning features. 5 Yr Contract Amount: $1.7 million

REFERENCES
Agency: City of Livermore
Address: 1052 S Livermore Ave
Contact: Leslie Young E: [email protected] P: 925.960.4343 Agency: City of Pleasanton
Address: 123 Main St
Contact: Allen Hammond E: [email protected] P: 925.931.5084 Agency: Contra Costa County EHSD
Address: 300 Ellinwood Pleasant Hill CA 94523
Contact: Rodney Dixon E: [email protected] P: 925.655.0704

1.1.2020 – Current
174 MFDs & 1,200 printers on MPS, xMedius
5 Yr Contract Amount: $20 million
Nevada County
950 Maidu Ave. Nevada City, CA 95959
Kevin Gunning
530.265.7100
[email protected]
August 2010 - Current
70 devices, print management software with eCopy ShareScan Embedded & SharePoint integration.
5 Yr Contract Amount: $1.2 million
The Superior Court of California, County of Siskiyou
411 Fourth Street
Yreka, CA 96097
Eric Silfies
530.842.8188
[email protected]
Shasta County
1450 Court St
Redding, CA 96001
Leticia Swanson
530.229.8244
[email protected]
Education:

Liberty Union High School District
20 Oak St Brentwood CA 94514
Liz Robbins / CBO
925.634.2166 x 2030

1.1.2013 – Current
75 MFDs & 600 Printers on MPS
Lafayette School District
3455 School St Lafayette CA 94549
Diane Deshler / CBO
925.927.3504

12.16.2016 - Current
30 MFDs & 290 Printers on MPS
Shasta Union High School District
2200 Eureka Way Suite B
Redding, CA 96001
Mike Vincelli
530.842.8188
[email protected]
Higher Education:

CSU – East Bay
25800 Carlos Bee Blvd
Hayward, CA 94542
Contact: Dayrll Lewis
Position: Support Services Manager
Email: [email protected]
Scope of Service: Providing support for the campus print fleet: delivery of copier/MFDs & printers, installation, maintenance, supplies, and account management.
# of Devices: ~120
Months of Service: Since 2012
UC Davis
1 Shields Ave, Davis, CA 95616
Contact: Christy Pearce
Position: Campus Copier Program Manager
Email: [email protected]
Scope of Service: Providing support for the Campus Copier Program:
delivery of copier/MFDs, installation, maintenance, supplies, and account management.
# of Devices: 400+
Months of Service: Since 2009
CSU – Fresno
5241 N Maple Ave
Fresno, CA 93740
Contact: Brian Cotham
Position: Dir. Of Procurement and Support Services
Email: [email protected]
Scope of Service: Providing support for the campus print fleet: delivery of copier/MFDs & printers, installation, maintenance, supplies, account management, user management, secure print, advanced scanning and fax server.
# of Devices: ~250
Months of Service: Since 2011
State / Production:

Senate Reprographics – State of California
1020 N St
Sacramento CA 95814
Contact: Vickie Ramos
Position: Graphic Designer
Email: [email protected]
Service of Scope: Service and support for BW & CLR production systems, wide format and specialty printing devices.

Estimated Contract Size and Value: 8 devices ($1 Million) Customer Tenure: Since 2011 (5-10 year terms)
Commercial:

Gilead Sciences, Inc.
333 Lakeside Dr
Foster City, CA 94404
Contact: Kristin Crowley
Position: Director, Global IT Support Services
Email: [email protected]
Service of Scope: Global support. Print management (user authentication, secure “follow you”, scanning, & fax server integration), lease & service of MFPs & SFPs, MPS+ onsite delivery team.

Account Size: ~200 devices doing ~1.7 million impressions annually Months of Service: Since 2017
5 Yr Contract Amount: $4.5 million
Kite Pharma
2400 Broadway
Santa Monica CA 90404
Contact: Lou Giraldo
Position: Associate Director
Email: [email protected]
Service of Scope: Print management (user authentication, secure/pull print, scanning, & fax server integration), lease & service of MFPs & SFPs, & MPS.

Account Size: ~80 devices doing ~2.4 million impressions annually Months of Service: Since 2019
Tesla Inc.
3500 Deer Creek Rd
Palo Alto CA 94304
Contact: Jennifer Sharp
Position: Senior Manager IT Operations
Email: [email protected]
Service of Scope: Global support. Print management (user authentication, secure “follow you”, scanning, fax server integration), PrinterLogic, lease & service of MFPs & SFPs.

Account Size: ~1,000 devices doing ~25 million impressions annually Months of Service: Since 2013
Stryker
1901 Romence Road Parkway
Portage, MI 49002
Contact: David Salas
Position: Site Services Specialist
Email: [email protected]
Service of Scope: Service of MFPs & SFPs, staffing services – copy and mail room services.

Estimated Contract Size and Value: 25 devices ($2 Million) Customer Tenure: Since 2019 (5-year terms)
Health Care:

Enloe Medical Center
1531 Esplanade
Chico CA 95926
Contact: Kevin Miller
Position: Desktop Support Supervisor
Email: [email protected]
Service of Scope: EPIC integration, print management (user authentication, secure “follow you”, scanning, & fax server integration), lease & service of MFPs & SFPs, MPS+ onsite delivery team.

Account Size: ~1,000 devices doing ~26 million impressions annually Months of Service: Since 2010
Santa Clara County Valley Health & Hospital
751 S. Bascom Ave
San Jose CA 95128
Contact: Mike White
Position: IT Project Manager
Email: [email protected]
Service of Scope: EPIC integration, print management (user authentication, secure/pull print, scanning, & fax server integration), lease & service of MFPs & SFPs, & MPS.

Account Size: ~700 devices doing ~34 million impressions annually Months of Service: Since 2016
United Health Centers
3875 W Beechwood Ave
Fresno CA 93722
Contact: Kevin Love
Position: Facilities Manager
Email: [email protected]
Service of Scope: EPIC integration, print management (user authentication, secure/pull print, scanning, & fax server integration), lease & service of MFPs & SFPs, & MPS.

Account Size: ~250 devices doing
Focused On The Success Of Our
Client Partners

ATTACHMENT B
Focused On The Success Of Our Clients
Our History
Approach To Helping Clients
Client Support Methodology
Future Growth & Financial Stability
UBEO Business Services Stats:
- 1,200 Employees
- $364 Million Revenue
- 500 Dedicated Service Staff
- 30,000 Customers
- 157K Devices / 3.8 Billion Images
- 3.51 Hr National Response Time
- 96% National Uptime
- 94% Fixes On First Call
- “Standardization Not Centralization”
Growth & Financial Stability
UBEO West
- 400 Employees
- $125 Million Revenue
- 150 Dedicated Service Staff
Benefits
- Local Decision Making
- Deep Resources
- Long History Of Success
UBEO CA Local Government Experience
Los Angeles County
Alpine County
Alturas City
Amador County
Anderson City
Angels Camp
Antioch City
Arcata City
Atwater City
Butte County
Calaveras County
Calistoga City
Campbell Police (City)
Ceres City
Chester County
Chico City
Coastside County
Colusa County
Contra Costa County
Crescent City
Del Norte County
Dinuba City
El Dorado County
Elk Grove City
Firebaugh City
Folsom City
Fortuna City
Fresno City
Fresno County
Glenn County
Grass Valley City
Gustine City
Huron City
Jackson City
Kern County
Lafayette City
Lassen County
Linda County
Livermore City
Livingston City
Lodi City
Madera County
Mill Valley City
Modesto City
Modoc County
Montague City
Morgan Hill City
Morro Bay
Napa County
Nevada City
Nevada County
Oakdale City
Oroville City
Paso Robles City
Patterson City
Pittsburg City
Placer County
Pleasanton City
Plumas County
Porterville City
Rancho Cordova City
Redwood City
Riverbank City
Sacramento County
San Joaquin County
San Juan Bautista City
San Leandro City
San Luis obispo City
San Rafael City
Santa Barbara City
Santa Clara County
Santa Maria City
Selma City
Shasta County
Sierra County
Siskiyou County
San Luis Obispo County
Solano County
Solvang City
South Lake Tahoe
Stanislaus County
Stockton City
Susanville City
Taft City
Tehachapi City
Tehama County
Trinity County
Truckee
Tulare City
Tulare County
Turlock City
Vallejo City
Weed City
Wheatland City
Willows City
Woodlake City
Yolo County
Yreka City
Umanage Rental
The Best Alternative To The Traditional Equipment Lease Flexibility
Focus On Needs
Respond To Growth
React To Changes
Access Latest Capabilities
Umanage Rental
The uManaged contract let’s us focus on the relationship rather than a serial number transaction
Proposed Hardware
Supplier Relationship
▪ 5th in the nation to be authorized (1979)
▪ Over 40 years Sales & Service Experience
▪ Largest dealer in the West Coast
▪ Member Of Canon Dealer Counsel
Award-Winning Hardware
Important Statistics
▪ Scan up to 270 images per minute
▪ 200 Sheet Feeder Capacity
▪ Warm up time: Sleep-mode 6 sec / 10 sec.
▪ Heat sensor wake-up
▪ Sleep Mode 0.8 watts
▪ EnergySTAR
▪ EPEAT Gold Certified
Universal Design
▪ Section 508
▪ Ease of Use
▪ Universal Firmware Platform
"Always Current Technology"
ImageWare Remote
Proposed Hardware: User Interface
Proposed Hardware: User Interface
Proposed Hardware: User Interface
Proposed Hardware: User Interface
Nathan
Gamble
Erick Miller
VP Technology
Services Phil
Bennett
Caleb Hansen
IT Operations
Manager
Dallas Jansen
Project Manager
Thomas Blight
Engineer
Shane Peterson
Sr Engineer + Project
Manager
Kyle Chinn
Engineer
Nick Diadiw
Paul Bruun
Solutions HD Manager
Brian Gokey
Damon
Heitzmann
Karl
Easterwood
Tim Mercado
Randy
De Vita
ProIT Dispatch
Coordinator
Trevor Smith
Brandon
DeCamp
Document
Management
MFP Solutions
Engineers
MFP Solutions
Technicians
Sam Clinton
Sean Friebele
Jimm Runshaw
Engineer
Erik Yeley
Technician
MFP Solutions Pre-Sales
Jeremy
Francis
Doc Management PreSales
Kelly Lacey
Software Renewals
Admin
Support
ProIT
Tim Judish
UBEO
ProIT Team
Peter Longstreet
Project Coordinator
Eric Brewer
Engineer
Kyle
MacKenzie
Jonathan Randall
Solutions Engineering
Manager
Anne Boswell
Project Coordinator
Leslie Stark
Technician
Kaffy Salami
Project Manager
Brandon
Shelton
Arthur Tucker
IT Admin
TBD
TBD
Experienced
Credentialed
Print Management Software For The Fleet
Relationship
▪ 14 years (Since launched in U.S.)
▪ Most implementations in the U.S.
▪ Vice President, Technology on NTWare Board
Features
• Prox Card Authentication
• User Management – AD/Azure
• Printing / Universal Print Driver
• Follow-Me Printing / Remote
• Location Awareness
• Tracking & Reports
• Mobile Printing
Award-Winning Software
▪ BLI Pick 4 Years in a Row
(Outstanding Cloud Output
Management Solution)
▪ Hybrid Work Support
▪ Output Features
▪ Capture Features
▪ Cloud Service Integration
Security
• User Authentication
• Encrypted Connections (no VPN)
• Zero Trust Network Support
• Microsoft Azure Datacenter Security
• Token Based Authentication for Cloud Service
Integration
Fax as a Service
Challenges with Analog Faxing
▪ Requires a fax machine or fax board in every MFD faxing is required ▪ Requires analog fax lines
▪ Fixed location, users must walk to the physical device to fax ▪ Busy signals, one fax at a time
▪ Security risks (HIPPA, PHI, Student Records, HR, etc.) xMedius Fax Server Benefits
• Does not require a fax machine or board
• Allow you cancel your analog lines
• Fax from any MFD
• Securely fax from your email & mobile device
• Dynamic cover sheets
• Confirmation pages emailed
• Unlimited users (can be synced with AD)
• Route inbound faxes to MFD, Email, Folder, Cloud Folder • Secure and Confidential
Implementation Kickoff Meeting
Meet With Client IT, Facilities & Purchasing

1. Set Expectations / Roles / Responsibilities

2. Develop a Task-based Punch List to:

3. Deliver a Test Unit to IT Dept

4. Install & Configure Print Management Software

5. Integrate with AD

6. Create Device "Image"

7. Units Built In Warehouse / "Image Uploaded"

8. Push Out Driver Methodology

9. Develop Logistics Calendar

10.Coordinate Device Return Strategy
Milestone Checklist
Implementation Process
Master Spreadsheet Shared Drive Collaboration
Delivery Day Coordination

1. Webinar end user training completed days earlier

2. Location contacts notified of date and time

3. Walkthrough has been completed identifying unit movement routes

4. Delivery day

5. Old units:

1. print out final meter and config sheet (3 sets)

2. wrap unit & stage for pick up

6. Plug in new unit establish network connection remote in to finalize configuration & notify trainers

7. Training is conducted with users and key operators

8. Training and contact information posted at unit

9. Additional training scheduled (If needed)

10. Daily or Weekly recap meetings (any open actions, loose ends) Customize Trainings to Best Fit Our Clients
▪ 1 on 1, Small Groups, Classroom & Webinar
▪ “How To” Guides Posted
▪ Intranet Materials Available
▪ End User, Power User & Key Operator Levels
▪ Customized On-Line Training Videos
UBEO Training Methodology
UBEO Training Methodology Customized Learning Tools
Spanish Version
Hardware Support
How Supplies Are Provided
• Automated Toner Replenishment
• Drop shipped parts and technician installation
How Meter Reads Are Tracked
• Remote Capture – no user intervention
UDCA
• Networked devices of all makes & locally connected HP devices • Firmware Security Assessment / Identify Potential Threats – Known Security Bulletins • SDS Plug-In for Firmware Management
How Service Is Dispatched
• Error Codes Sent To UBEO Dispatch
• Phone (866) 754-7677
• Email [email protected]
• Fax (530) 343-9470
• Client Web Portal http://www.ubeo.com/remote-technical-support/ Service
Call Us To Dispatch a Tech
One Month Call Stats
Dedicated CSRs (Chico, CA) No Phone Tree / No Off-Shore Staff Customer Web Portal
• 24/7 Secure Access To Account Details
• Can Be segmented By dept / location
• Secure access
• Realtime data updates
• Access Meter, Service & Supply order
history
Customer Web Portal
24/7 Secure Access To Account Details Client Dashboard
UBEO Hardware Service Support
• Highly Tenured Factory Trained Technicians
• Use Only OEM Parts
• Full Manufacturer Escalation Support
• Advanced Parts Inventory Methodology
• Automated Dispatch (Inform to Alert)
• Field Tech Remote MFP Access
• 500 Techs Nationally
UBEO Service Methodology
• Will look beyond the issue on every visit
• Can provide basic instruction if needed
• Will assess other units around service call
• Always communicate results of call
• Provide health checks on mission critical units
• 3 in 30 auto alert triggers
Service Partnership
Field Tech Dispatch Automation
Connecting To The Device Remotely (secure one way tunnel) Tech Accesses Device Remotely Views Event History All Part Yields Viewed Client Initiates
Email
Client Initiates
Phone
Client Initiates
Web Portal
Email Sent to
Client Contact
Confirmation
Timeline ------ < 3 minutes -------l--- 2 to 4 Hours ---l Tech Arrives
Repairs
Email Sent
when call is
closed
Field Service Call Communication
Client Receives
Email Survey
Tech Calls
Client
Customer Satisfaction & Net Promotor Score
UBEO Service Methodology
Automated Supply Support Process Flow
Auto Toner Replenishment Process
▪ Alert Gets Sent Directly to UBEO
▪ Proprietary Algorithm Determines Ship Date
▪ Toner Doesn't Sit On Shelf For Months
▪ Customizable "ship-to" Location
▪ High-Low Inventory can be established on site
Containers made with fully recyclable
plastic that has kept 978,852,444
pounds of waste out of the
ecosystem.

Simplified Billing
1 Account / 1 Invoice
▪ Spreadsheet invoicing for easy sorting / filtering / validation ▪ Additional fields: Location, PO #, Chargeback #, etc. ▪ Flexible billing cycle
▪ Dedicated contract coordinator
Shasta Union High School District Contract
Awarded to UBEO West – we are the owners & contract administrators Master enabling agreement:
“Shasta Union High School District Board, on June 10th, 2020 selected and approved Ray Morgan Company LLC a Ubeo company, public bid response to SUHSD R6-2020 Office Equipment and services RFP. All products, pricing and services offered by the Contractor in the RFP submission shall be made available to the following: all public California educational organizations to include the California Community Colleges (CCC), K-12 School Districts…”
Related Technologies
BPO / Document Conversion Services
Print Deployment Software
Fax Servers / xM Cloud
Document Management Software / Laserfiche & DocuWare
MPS Service Takeover / Existing printer fleet cost per image Our Mission and Promise
to ensure the ongoing trust and loyalty of our clients
by providing them with uncommonly great customer service and value in the support of document technology products and services # OF FAX LINES TOTAL MONTHLY CHARGES

MONTHLY PAGES MONTHLY USAGE COSTS
# OF FAX NUMBERS MONTHLY NUMBER TOTAL
CURRENT SPEND SAVINGS OVER 60 MONTHS
*MFD = Multifunction Device "Copier"
Current Estimated Expense - Fax Line Charges Only

FAX LINE COST
xMedius Cloud Expenses (Estimated Based on Usage)

COST PER PAGE

COST PER NUMBER

XMEDIUS SPEND
Challenges with Analog Faxing xMedius Fax Server Benefits • Requires a fax machine or fax board
in every MFD (multifunction device)
you want to be fax capable
• Requires Analog Fax Lines through
your phone company (Industry
average is $50+ per fax line)
• Fixed location, users must walk to
the physical devices to fax
• Busy Signals, one fax at a time
• Security risks (HIPPA, PHI, Student
Records, HR, etc)
• Does not require a fax machine or fax board
• Allows you to cancel your analog fax lines
• Fax from any networked MFD*
• Securely Fax from your email (never walk to
the MFD*)!
• Fax from your mobile device
• Dynamic Fax cover sheets
• Unlimited users (can be synced with Active
Directory)
• Route inbound faxes to the MFP, Email,
Network Folder or Cloud Folder
• Secure and Confidential
xMedius Cloud Fax Proposal
Companies today are looking to modernize their network infrastructure and office technology – and many choose to focus on eliminating antiquated technologies such as their traditional fax line and replacing it with a cloud-based solution.

By removing your fax machines/fax lines and switching to XMedius Cloud, your employees will increase productivity and your company will see immediate cost savings. XMedius is a 100% cloudhosted solution where employees can send secure faxes anywhere and anytime! 4 $75.00 $300.00
880 $0.075
4 $20.00
$18,000.00 $9,460.00
$66.00
$80.00
$8,540.00

ATTACHMENT C
H:\RECREATION\GENERAL\ADMIN\COUNCIL-COMMISSIONS\COUNCIL\2023 MOTION SHEETS\RESO 23011.DOC; 3/24/2023 10:38 AM MARCH 28, 2023
RESOLUTION NO. 23:011
“AMENDING RESOLUTION NO. 21:026 TO ESTABLISH THE REVISED SUMMER DAY CAMP WEEKLY FEE”
MOTION IN ORDER:

READ BY TITLE ONLY AND ADOPT RESOLUTION NO. 23:011.

MOTION:

MOVED BY: _________________
SECONDED BY: ______________
[ ] APPROVED
[ ] DENIED
ROLL CALL VOTE:

AYES: __________________
NOES: __________________
ABSENT: ________________
ABSTAIN:________________
To: Honorable City Council
From: John Moreno, City Manager
By: David Johnson, Community Services Director
Date: March 28, 2023
Subject: RESOLUTION NO. 23:011
AMENDING RESOLUTION NO. 21:026 TO ESTABLISH THE REVISED

SUMMER DAY CAMP WEEKLY FEE

BACKGROUND
The City of Paramount provides a Summer Day Camp program each year operated by Community Services staff. Day Camp participation is based on eligibility as a Paramount resident/PUSD student. Day Campers must be between the ages of 5 and 11 years old.

The program operates for eight (8) weeks during the summer at the Mariposa Center and provides childcare between 7 a.m. and 6 p.m. The weekly fee for participation is currently $90 per week and the program is capped at 70 students per week.

DISCUSSION
The current fees for Summer Day Camp have been in place since 2020. Since that time, there have been increases to staff hourly rates and supply costs. Typically, the weekly fee for the program is developed based on the City’s costs to operate the program which includes staff time, excursions, transportation, and supplies. The cost of the program does not factor in the cost of the Community Services Supervisor directing the program, facility use costs, and other indirect costs such as administration, human resources, and finance. The goal is to have the Summer Day Camp operate as a revenue-neutral program, or a break-even program. However, over the last several years, the costs associated with running the program has greatly exceeded the revenue the program generates, and it is no longer a break-even program. Staff is recommending an increase to the weekly Day Camp rate for the 2023 summer season so we can begin to slowly close the gap between expenses and revenues associated with the program. Staff is proposing to increase the Summer Day Camp weekly rate from $90 to $110. This increase represents a $20 increase per week.

Staff is conscious of the need to keep the program costs as affordable as possible and the market rate should remain comparable to surrounding cities. Staff surveyed surrounding cities to compare the current Summer Day Camp fees. If the City Council approves of the fee increase, the City’s position amongst the surveyed cities remains in the same middle position for comparable rates. It should be noted that the Bell Gardens rate is for a program with much shorter hours than the City’s program. The most Agenda Report March 28, 2023
RESOLUTION 23:011 – APPROVING MODIFIED DAY CAMP FEES Page 2 comparable programs to the City’s Summer Day Camp hours of 7 a.m. to 6 p.m. are Lynwood ($85), Pico Rivera ($120), and Norwalk ($155).

City Hours of Operation Weekly Resident Fee Weekly Non-Resident Fee
Lakewood 9:00 a.m. – 4:00 p.m. $175 - $200 $190 - $225
Norwalk 8:00 a.m. – 6:00 p.m. $155 $205
Downey 9:00 a.m. – 4:00 p.m. $150 $154
Pico Rivera 7:00 a.m. – 6:00 p.m. $120 $120
Paramount* 7:00 a.m. – 6:00 p.m. $110 Not Applicable
Paramount** 7:00 a.m. – 6:00 p.m. $90 Not Applicable
Lynwood 7:00 a.m. – 6:00 p.m. $85 $105
Bell 7:30 a.m. – 4:30 p.m. $65
$50 (no field trip)
$90
$75 (no field trip)
Bell Gardens 9:00 a.m. – 2:00 p.m. $45 $55
*Proposed Paramount Rate
**Current Paramount Rate
The Paramount City Council adopted a User Fee schedule at the September 7, 2021 City Council meeting through Resolution 21:026. The User Fee schedule identifies the current fees for Summer Day Camp and the full cost and level of program subsidy for providing Summer Day Camp services. Based on current projected costs, staff is recommending an increase of the weekly Summer Day Camp fee from $90 to $110 which continues to be well below the full cost of providing the program. Resolution No. 23:011 modifies and amends the current fee schedule for the Summer Day Camp program.

It should be noted that staff will be proposing fee increases to other programs and services as part of the Fiscal Year 2024 budget. However, staff is requesting the modification to the Day Camp program fees as it will allow us time to advertise the new costs to our residents.

FISCAL IMPACT
The increase in Summer Day Camp fees could generate an additional $12,000 in potential revenue to support the program. However, even with the additional revenue generated by the fee increase, the Summer Day Camp program will not function as a break-even program and the City will continue to subsidize the cost of the program for the near term.

VISION, MISSION, VALUES, AND STRATEGIC OUTCOMES
The City’s Vision, Mission, and Values set the standard for the organization; establish priorities, uniformity, and guidelines; and provide the framework for policy decision making. The Strategic Outcomes were implemented to provide a pathway to achieving the City’s Vision. This item aligns with Strategic Outcome No. 6: Efficient, Effective and Fiscally Responsible and Strategic Outcome No. 2: Community Health.

Agenda Report March 28, 2023
RESOLUTION 23:011 – APPROVING MODIFIED DAY CAMP FEES Page 3

RECOMMENDED ACTION
It is recommended that the City Council read by title only and adopt Resolution No. 23:011.

CITY OF PARAMOUNT

LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION NO. 23:011

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARAMOUNT AMENDING RESOLUTION NO. 21:026 TO ESTABLISH THE REVISED

SUMMER DAY CAMP WEEKLY FEE
WHEREAS, the City Council adopted Resolution No. 21:026 on September 7, 2021 establishing fees, rates and charges for municipal services; and WHEREAS, the City Council had approved a Summer Day Camp fee of $90 reflected on the fee structure adopted on September 7, 2021; and WHEREAS, the City Council of the City of Paramount desires to amend and revise the Summer Day Camp fee and adjust the fee identified in Exhibit “A” of Resolution 21:026.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARAMOUNT AS FOLLOWS:

SECTION 1. The above recitations are true and correct.

SECTION 2. In all respect as set forth, the City Council of the City of Paramount hereby establishes the Summer Day Camp fee at $110 per week and should supersede the previously identified fee in Exhibit “A” of Resolution No. 21:026

1. The fees, rates and charges set forth for Summer Day Camp fees in Exhibit "A" do not exceed the estimated reasonable cost of providing the service for which the User Fee is levied.

2. The Summer Day Camp fees set forth in Exhibit "A" shall be effective immediately and shall be implemented for the 2023 Summer Day Camp registration.

SECTION 3. The Summer Day Camp fee as set forth in Exhibit A of Resolution 21:026 is hereby amended as follows:

SECTION 4. Severability. If any fee adopted or increased by this Resolution is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such fee shall not be deemed a separate, distinct and independent provision of this Resolution, and such holding shall not affect the validity of the remaining User Fees adopted or revised herein. The City Council hereby declares that it would have adopted this Resolution and each section, subsection, subdivision, sentence, Summer Day Camp Fee
Weekly Registration $110.00
RESOLUTION NO. 23:011

Page 2 ends

clause, phrase or portion thereof, irrespective of the fact that any one (1) or more sections, subsection, subdivision, sentence, clause, phrase or portions thereof be declared invalid or unconstitutional.

SECTION 5. This Resolution shall take effect immediately upon its adoption.

PASSED, APPROVED, and ADOPTED by the City Council of the City of Paramount this 28th day of March 2023.

Vilma Cuellar Stallings, Mayor
ATTEST:

Heidi Luce, City Clerk
H:\RECREATION\ADMIN\DAVID\AGENDA\COUNCIL\RESOLUTION 23_011 SUMMER DAY CAMP FEES.DOCX;3/24/2023 10:41 AM H:\COMDEV\GENERAL\WP\MOTIONS 2023\CC GENERAL PLAN ANNUAL PROGRESS REPORT-CALENDAR YEAR 2022.DOCX MARCH 28, 2023
REPORT
GENERAL PLAN ANNUAL PROGRESS REPORT – CALENDAR YEAR
2022
To: Honorable City Council
From: John Moreno, City Manager
By: John Carver, Planning Director
John King, AICP, Assistant Planning
Director
Date: March 28, 2023

Subject: GENERAL PLAN ANNUAL PROGRESS REPORT – CALENDAR YEAR 2022

BACKGROUND
This item is the General Plan Annual Progress Report on the status of the Paramount General Plan as required by California Government Code Section 65400. The report summarizes the 2022 calendar year and anticipates the 2023 calendar year. California Government Code requires the planning agency of each jurisdiction in California to report annually to the legislative body (City Council), the Governor’s Office of Planning and Research (OPR), and the California Department of Housing and Community Development (HCD) its progress in implementing the various elements of the General Plan.

Every city and county in California is required to have in place a general plan, which serves as the comprehensive blueprint for the future and establishes goals to meet a particular vision. A general plan is a long-range planning document and generally looks 20 years into the future. The State requires all local general plans to consider land use, circulation, housing, noise, safety, conservation, and open space. Since Senate Bill (SB) 1000 of 2016 was signed into law, many jurisdictions are required to include an environmental justice element.

The Paramount General Plan was first approved in 1969. The City Council adopted a comprehensive General Plan update in August 2007 with the following elements – Land Use Element, Economic Development Element, Housing Element, Transportation Element, Public Facilities Element, Health and Safety Element, and Resource Management Element. On March 1, 2022, the City Council adopted the Environmental Justice Element.

Attached is the Annual Progress Report that demonstrates that the City has been successful in the continued implementation of numerous goals established in the General Plan. A number of important projects and programs were carried out in 2022, and together they continue to make Paramount an attractive and desirable city to live and work.

Agenda Report March 28, 2023
GENERAL PLAN ANNUAL PROGRESS REPORT – CY 2022 Page 2

SUMMARY
Provided below is a summary of the Annual Progress Report.

Land Use Element. The goals of the Land Use Element include improving the relationship between land and uses and preserving a high standard of living for residents. These goals were accomplished in 2022 through a number of efforts and programs. Notably, the City Council broadened the Home Improvement Program, which had solely focused on single-family homes since the inception of the program in 1982, to include mobile homes (manufactured homes). Additionally, the City continued to implement a comprehensive ordinance that revised manufacturing zoning regulations.

Combined, these revisions are extensive and will help improve the relationship between land use and the standard of living for residents. Finally, the environmental impact report (EIR) for the North Paramount Gateway Specific Plan, which will replace the North Paramount and Howe-Orizaba specific plans, was released for public agency review and will be reviewed by the City Council in the first half of 2023.

Economic Development Element. The purpose of the Economic Development Element is to provide a plan to improve the physical environment of the City through investing in the development of thriving business sectors, retaining existing quality businesses, and offering a high quality local economy for residents. The Development Review Board helps improve the appearance of the City by ensuring that all private development projects adhere to high-quality design guidelines and expectations. Economic Development staff members continue to perform outreach to the business community to promote opportunities for a positive business climate. Staff partners with the Paramount Chamber of Commerce, Southeast Los Angeles County (SELACO) Workforce Development Board, and the Long Beach Small Business Development Center (SBDC) to achieve its economic development goals. Economic Development staff is also actively in contact with developers to identify underperforming and blighted sites for reuse and redevelopment. Additionally, staff has targeted sectors of the retail economy that are underrepresented in the City and strategizes to attract these types of businesses into the community. A permanent outdoor dining program is underway, and designs for participating restaurants will soon be reviewed by the City Council for implementation. Grant funds were distributed to small businesses impacted by the COVID-19 pandemic. The Explore Paramount online platform continues.

Housing Element. The California Department of Housing and Community Development (HCD) certified the 6th Cycle Paramount Housing Element in October 2022. The Housing Element identifies local housing needs and establishes measures to meet those needs. The Housing Element Annual Progress Report fulfills statutory requirements to report certain housing information, including progress in certain rezoning activities, actions taken toward completion of housing element programs, and local efforts to remove governmental constraints to the development of housing. This element must also demonstrate that a city’s share of the Regional Housing Needs Assessment (RHNA) will be met through applications, entitlements, permits, and certificates of occupancy. The City’s RHNA allocation is 364 units during the eight-year Agenda Report March 28, 2023
GENERAL PLAN ANNUAL PROGRESS REPORT – CY 2022 Page 3
6th Cycle period from October 2021 to October 2029. During 2022, a total of 34 housing units were completed and received a certificate of occupancy. The Planning Division reviewed and approved 43 administrative applications for a total of 46 housing units.

The Development Review Board approved an additional 64 units, including 60 units in the senior housing development at 16635-16683 Paramount Boulevard, two units at 13939 Arthur Avenue, one unit at 8439 Somerset Boulevard, and one unit at 7830 Rose Street. The Building and Safety Division reviewed plans and issued permits for 51 housing units to begin construction.

Transportation Element. The purpose of the Transportation Element is to provide a safe and efficient circulation system for the City and to promote the safe and efficient movement of people and goods within the City. The Transportation Element describes methods to facilitate traffic improvements. In 2021, the City accomplished this goal through a number of projects, including arterial street resurfacing and annual sidewalk repair and replacement. Additionally, a pilot traffic circle was installed at the street intersection of Orizaba Avenue and Madison Street to dissuade street takeovers and as a traffic calming measure to improve street safety and livability. Long Beach Transit and Metro provide in-town transit routes that connect to the region. The Elderly Nutrition Program and Dial-A-Ride bus transit services are an on-demand taxi service through a contract with Administrative Services Cooperative/Fiesta Taxi. A new program is GoGo Grandparent, a rideshare service for seniors traveling to medical offices and the Paramount Senior Center. City bus transit services to local area colleges are provided through a transit access pass contract with Long Beach Transit. The City continues operation of the Medical Taxi program through a contract with Administrative Services Cooperative/Fiesta Taxi. Additional bicycle infrastructure was installed with bicycle racks required by the Planning Commission and Development Review Board as conditions of approval for conditional use permits and development review applications.

Public Facilities Element. The Public Facilities Element looks at the future needs for water, sewage disposal, waste management, and schools. During the last year, the goals of this element were carried out through the installation of water services and fire hydrants at various locations throughout the City, continued progress with Well 16 on Garfield Avenue, the acquisition of the vacant property at 16247 Vermont Avenue for public water infrastructure, and the purchase and installation of catch basin connector pipe screens. A prominent project in the environmental review phase is the Spane Park Stormwater Capture Project, which would be a stormwater capture and filtration facility.

Health and Safety Element. The Health and Safety Element establishes preparation for disasters, provides for police and fire services, and ensures safe construction. During 2022, the City continued to provide a high level of police services (through the Los Angeles County Sheriff’s Department) in addition to other public safety functions – code enforcement, animal control, and emergency preparedness. The Building and Safety Division of the Planning Department continued providing exemplary inspection and permitting services in a prompt and professional manner to ensure the safety and livability of buildings. An update to the Local Hazard Mitigation Plan was reviewed by the City Council and is now under review by the Federal Emergency Management Agenda Report March 28, 2023
GENERAL PLAN ANNUAL PROGRESS REPORT – CY 2022 Page 4
Agency (FEMA). The City continued air monitoring responsibilities following the 2021 decision by the South Coast Air Quality Management District to discontinue air sampling and testing of hexavalent chromium. The City Council adopted an update to the Health and Safety Element on March 1, 2022.

Resource Management Element. The Resource Management Element of the General Plan examines the preservation of existing parks, the provision of new open space, and recreational and community opportunities for the Paramount community. These goals were carried out in 2022 with numerous citywide programs and improvements including the following: support of the farmers market at Paramount Park, the Friday Night Market program, holiday events, and various other community events. City staff continued to participate in efforts to revitalize the Los Angeles River, and design work continues with grants from the California Transportation Commission and the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy (RMC) on the extension of the separated bicycle path along the West Santa Ana Branch corridor. Similarly, the City was awarded a grant through the Port of Long Beach and funds through Assembly Speaker Rendon’s office to create a community orchard at Dills Park, which is adjacent to the Los Angeles River.

Environmental Justice Element. The City Council adopted the Environmental Justice Element on March 1, 2022 in accordance with SB 1000. This element addresses land use and equity issues throughout the City and includes goals and policies to reduce exposure to environmental hazards and improve social well-being. In 2022, the City continued air quality monitoring and posting the results to the Paramount Environment website. To further this effort, the City applied for and was awarded a grant from the U.S. Environmental Protection Agency to fund two years of air monitoring. Businesses with trucking have been required to install signs prohibiting truck idling. Active recreation programming was enhanced with a variety of team and individual activities such as volleyball and fitness training. Additionally, the City continues to work on the implementation of its Climate Action Plan (CAP) which was adopted in 2021. Work toward CAP strategies include a partnership with TreePeople which through a Cal Fire grant is working to develop an Urban Forest Management Plan (UFMP) with a strong community outreach component. The UFMP will also help the City grow its urban canopy and maintain its status as a Tree City. Finally, the community garden at Cortland Avenue was upgraded, and a composting education program which aligns with the State’s requirement to reduce organic waste in landfills was initiated.

FISCAL IMPACT
None.

Agenda Report March 28, 2023
GENERAL PLAN ANNUAL PROGRESS REPORT – CY 2022 Page 5

VISION, MISSION, VALUES, AND STRATEGIC OUTCOMES
The City’s Vision, Mission, and Values set the standard for the organization; establish priorities, uniformity, and guidelines; and provide the framework for policy decisionmaking. The Strategic Outcomes were implemented to provide a pathway to achieving the Vision of a city that is safe, healthy, and attractive. This item aligns with all strategic outcomes.

RECOMMENDED ACTION
It is recommended that the City Council receive and file the calendar year 2022 General Plan Annual Progress Report and direct Planning Department staff to file said report with the Governor’s Office of Planning and Research and the California Department of Housing and Community Development (HCD).

H:\ComDev\General\WP\JohnKing\reports2023\cc\generalplanapr2022\generalplanreport2022rptcc.docx; 3/22/2023 9:46 AM General Plan Annual Progress Report
Calendar Year 2022
Prepared by

PLANNING DEPARTMENT
March 28, 2023
City of Paramount
16400 Colorado Ave.

Paramount, CA 90723

CITY OF PARAMOUNT

GENERAL PLAN ANNUAL PROGRESS REPORT
CALENDAR YEAR 2022
Prepared by:

PLANNING DEPARTMENT
March 28, 2022

DATE OF THE ANNUAL PROGRESS REPORT
The Paramount City Council review date of the General Plan Annual Progress Report is March 28, 2022.

PURPOSE OF THE ANNUAL PROGRESS REPORT (APR)
Compliance with State law (Section 65400 of the California Government Code) requires the City of Paramount to file a report each year addressing the status and progress toward goals and objectives of the Paramount General Plan. City staff will provide the Annual Progress Report to the City Council, the Governor’s Office of Planning and Research (OPR), and the California Department of Housing and Community Development (HCD).

The annual report provides a means to monitor the General Plan and determine if changes need to be made in the plan or its implementation. This report addresses the calendar year 2022.

PURPOSE OF THE GENERAL PLAN
The General Plan serves two primary functions. The General Plan provides information and states the community’s goals, objectives, policies, and implementation measures – the means of achieving the goals and objectives. The General Plan is a public document and is available for all to read and use as needed. Copies are available for review at the Paramount Library and in the Planning Department at City Hall. Additionally, a downloadable digital copy is available on the official City website at the following location:
http://wwwparamountcity.com/government/community-developmentdeprtment/planning-division/general-plan City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 2 The General Plan contains separate elements concerning land use, economic development, housing, transportation/circulation, public facilities, health and safety, resource management, and environmental justice. The General Plan was most recently comprehensively updated in 2007. On March 1, 2022, the City Council approved a new element – environmental justice – that was not in previous versions of the plan. Also on March 1, 2022, the City Council adopted a revised Health and Safety Element and replaced the 5th Cycle Housing Element (October 2013 to October 2021) with the 6th Cycle Housing Element (October 2021 to October 2029).

As an informational document, the General Plan describes existing conditions, makes projections, and establishes a vision for the community’s future. The General Plan provides the public with valuable details about the City and the direction that it seeks to move. In a community where change can be accentuated by rapid growth, there is a need to look ahead and determine the effect of change on the physical, social, and economic structure of the community.

As a policy document, the General Plan establishes guidelines for decisionmakers. Using these guidelines, the City Council, Planning Commission, other organizations, and City staff can take a series of steps toward achieving the larger goals of the City. The development decisions of the City are focused through implementation programs contained in the General Plan.

GENERAL PLAN IMPLEMENTATION
The General Plan carries a sizable weight in the planning and development processes.

Zoning and subdivisions are two of the primary implementation programs of the General Plan. State law requires, and the California courts have confirmed, that a jurisdiction’s general plan and zoning must be consistent with each other. Additionally, the State Subdivision Map Act requires decisionmakers to make findings of consistency with the General Plan before approving any subdivision of land. The Capital Improvements Program (CIP), specific plans, and developer fees are other means to implement the General Plan. Primary responsibility for the Paramount General Plan lies with the Planning Department. The duties of two Planning Department divisions are noted in the next two sections.

Planning Department – Building and Safety Division
The Building and Safety Division of the Planning Department is responsible for administration and enforcement of State and local codes, ordinances, and regulations regarding the construction, alteration, maintenance, and use of privately-owned structures, appurtenances, and land. These regulations include the Building, Residential, Green Building Standards, Mechanical, Electrical, and Plumbing codes.

The Building and Safety Division issues building permits and provides information to contractors, architects/designers, and the general public on building-related issues. The Building and Safety Division provides plan check services through a contract with Scott City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 3 Fazekas and Associates, Inc. Plan check engineers confirm structural safety, energy conservation, green technology, fire and life safety, accessibility, and appropriate plumbing, electrical, and mechanical systems. Building permit technicians employed by the City issue permits. Certified building inspectors who are full-time City employees conduct field inspections. The building inspectors issue correction notices or final approval in accordance with the associated codes. In 2022, building inspectors completed 4,280 inspections, and the Building and Safety Division issued 844 permits.

Planning Department – Planning Division
The Planning Division of the Planning Department administers the City’s current and longrange planning programs, monitors relevant Los Angeles County, State, and federal legislation, surveys current land use, and updates the City Zoning Ordinance and General Plan. This Division provides staff support to the Planning Commission, Development Review Board, and Economic Development Board.

In 2022, the Planning Division reviewed site plans and proposed developments to ensure compliance with zoning and design requirements. Additionally, the Planning Division processed 61 administrative actions (formal administrative reviews including home additions, accessory dwelling units or ADUs, and mobile food vending vehicles), 11 conditional use permits, eight development review applications, two zone changes, two General Plan amendments, three zoning ordinance text amendments, and one tentative parcel map.

The Planning Division also manages the Home Improvement Program and Commercial Rehabilitation Program. The Home Improvement Program (previously known as the Residential Rehabilitation Program) provides grants from federal HOME funds to low-tomoderate income households for home improvements. Since the inception of the program in 1982, the Home Improvement Program solely focused on single-family home assistance. Four single-family residential projects were completed in 2022. In 2022, the City Council approved the expansion of the program to include mobile homes (manufactured homes) on a fixed foundation. The Commercial Rehabilitation Program provides grants from federal Community Development Block Grant (CDBG) funds to property owners to complete exterior building improvements and Americans with Disabilities Act (ADA) upgrades. Due to changes in Federal regulations in the context of improved conditions in Paramount, no Commercial Rehabilitation Program activity occurred in 2022, and this program is winding down in 2023.

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 4

STATUS OF THE GENERAL PLAN
Each element of the General Plan was completed according to the General Plan Guidelines developed and adopted by the Governor’s Office of Planning and Research (OPR).

Status of the following elements are within subsequent sections:

1. Land Use

2. Economic Development

3. Transportation

4. Public Facilities

5. Health and Safety

6. Resource Management

7. Environmental Justice

8. Housing

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 5

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 6

1. Land Use Element
The goals of this element include improving the relationship between land and uses; improving the identity of the City through the creation of urban spaces and distinctive City entry points; improving the unity and identity of residential neighborhoods, and preserving a high quality of life. The following programs were implemented to achieve these goals during 2022:
 Zone Change requests. The City processed two zone changes. The Zoning Map changed from M-2 (Heavy Manufacturing) to PD-PS (Planned Development with Performance Standards) for the properties at 15932-15942 Minnesota Avenue for a project that removed unsightly and vacant structures to accommodate a self-storage facility with sustainable features and decorative murals. The second Zone Map change was from C-3 (General Commercial) to PD-PS at 16635 Paramount Boulevard for a mixed-use 60-unit senior assisted and independent living facility. This zone change extends a previously approved project at 16675-16683 Paramount Boulevard. The Planning Commission reviewed the proposal and recommended approval in 2022, and the City Council adopted an ordinance in early 2023 approving the zone change.
 Home Improvement Program. This program continued with the broader goal of protecting existing residential neighborhoods and preventing blight. The program expanded from a 40-year single-family home focus to include mobile homes (manufactured homes).
 Zoning Ordinance Text Amendments. Staff prepared three amendments to the Zoning Ordinance (Title 17 of the Paramount Municipal Code). The amendments include the establishment of density bonus regulations for affordable housing projects citywide and two related interim urgency ordinances.
2023 Programs:
 General Plan Amendments and Zone Change requests. The Planning Commission and City Council will process applications to amend the land use and zoning maps as required by State law to bring the current zoning map into conformity with the Land Use Element of the General Plan. A plan to merge the Howe-Orizaba and Clearwater North Specific Plans into a single North Paramount Gateway Specific Plan will be reviewed by the City Council.  Home Improvement Program. The protection of existing residential neighborhoods by preventing blight and improving the physical appearance of these neighborhoods will continue through this program, which now includes mobile homes (manufactured homes).

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 7  Identification signs. The Public Works Department continues installation of City of Paramount identification signs.
 Commercial areas. The City of Paramount will continue to preserve and promote the improvement of the existing commercial areas, including those districts located along Paramount Boulevard and Alondra Boulevard.  Pedestrian linkages. The City will continue to provide safe, convenient pedestrian linkages across and along streets containing commercial centers and uses. A traffic signal across Alondra Boulevard from the Stater Bros shopping center will be installed.
 Open space. The City will continue to maintain, and where possible, expand its open space resources. A Parks Master Plan is underway.

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 8

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 9

2. Economic Development Element
The goals of this element include the use of design guidelines to improve the physical environment; the removal of blight; the improvement of the City’s infrastructure; and the attraction of sales tax-generating businesses. The following programs were implemented to meet the goals of this element during the 2022 period:
 Design review. Continued to utilize design review to improve the physical environment of the City.
 Business attraction and retention. Continued to attract new businesses into the community and improve retail shopping and restaurant options for residents of the City. Engaged the business community through contacts with employers and commercial real estate brokers.
 Small business assistance. Provided financial assistance to small businesses impacted by the COVID-19 pandemic.
 Explore Paramount. “Shop local” efforts were reinvigorated under the banner of Explore Paramount.
 Water systems. Replaced water valves and meters at various locations in the City, and continued development of a new water well on Garfield Avenue.  Signs. The Public Works Department continued work to produce new City monument signs to further identify Paramount.
2023 Programs:
 Design review. Continue to utilize design review to improve the physical environment of the City.
 Business attraction and retention. Continue to attract new businesses into the community and improve retail shopping and restaurant options for residents of the City. Continue to engage the business community. Continue to actively work with business/retail owners to achieve City beautification efforts.  Workforce development. Continue working on workforce development with the Paramount Chamber of Commerce, Southeast Los Angeles County (SELACO) Workforce Development Board, and the Long Beach Small Business Development Center (SBDC).
 Water systems. Continue to replace water valves and meters at various locations in the City as well as continued development of a new water well.

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 10  Public art. Through the Paramount Paints and other artistic efforts, expand murals and other visual arts as a component of a strong economy.  Marketing. Continue to utilize branding, marketing, and communication efforts that promote the business community, including the promotion of Downtown Paramount as the core of the Central Business District. Further develop and market the newly established Explore Paramount platform to promote local business.

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 11

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 12

3. Transportation Element
The purpose of the Transportation Element is to provide a safe and efficient circulation system for the City and to promote the safe and efficient movement of people and goods within the City. The Transportation Element describes methods to facilitate traffic improvements. The following programs implemented the goals of this element:
2022 Programs:
 Transit taxes and CDBG funds. The City continued to facilitate traffic improvements through funding from transit tax and Community Development Block Grant (CDBG) sources.
 Fixed-route transit. Long Beach Transit and Metro provide in-town transit routes that connect to the region.
 Elderly Nutrition transit services. In 2019, the City transitioned all City bus transit services to the Elderly Nutrition Program to on-demand taxi services through a contract with Administrative Services Cooperative/Fiesta Taxi. The City continues to offer this program.
 College transit services. City bus transit services to local area colleges are promoted through a transit access pass contract with Long Beach Transit.  Dial-A-Ride and Medical Taxi programs. In 2019, the City transitioned all City bus services for Dial-A-Ride to on-demand taxi services through a contract with Administrative Services Cooperative/Fiesta Taxi. The City continued operation of the Medical Taxi program through a contract with Administrative Services Cooperative/Fiesta Taxi.
 GoGo Grandparent. In 2022, the City began a ridesharing a rideshare service for seniors traveling to medical offices and the Paramount Senior Center/Paramount Community Center.
 Active transportation plans and programming. In 2015, the City Council adopted the Bellflower-Paramount Bike and Trail Master Plan. Amongst other goals, the BMP allows for grant funding to complete a bicycle path along the West Santa Ana Branch corridor to connect the Los Angeles River with the San Gabriel River. In 2019, the City Council approved the Bellflower-Paramount Active Transportation Plan. The plan identifies bicycle paths and pedestrianfriendly actions for future implementation.  Bicycle racks. Businesses installed additional bicycle racks as requested of the Planning Commission and the Development Review Board.

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 13  West Santa Ana Branch transit. The City, as a member of the Eco-Rapid Transit joint powers authority and through direct contact with Metro, continued advocating for superior light rail stations in the West Santa Ana Branch corridor and for protection to neighboring properties, residential tenants, and businesses along the planned route.
2023 Programs:
 Transit taxes and CDBG funds. The City will continue to facilitate traffic improvements through funding from transit tax and Community Development Block Grant (CDBG) sources.
 Paramount in Motion. Paramount in Motion is the name given to the partnership between the City, Long Beach Transit (LBT), Fiesta Taxi, and Metro Los Angeles. Routes are operated by Long Beach Transit such as routes 21A, 21B, 22, and 71 and existing Metro lines.
 Paramount University Pass (PUP). Paramount students are eligible to receive the “PUP” card which provides students with unlimited travel on Long Beach Transit and Metro bus routes to nearby college campuses.  Elderly Nutrition transit services. The City continues operation of transit services to the Elderly Nutrition Program through a contract with Administrative Services Cooperative/Fiesta Taxi.
 Dial-A-Ride and Medical Taxi programs. The City continued operation of the Dial-A-Ride and Medical Taxi programs through a contract with Administrative Services Cooperative/Fiesta Taxi.
 Dial-A-Lift (DAL). Dial-A-Lift offers curb-to-curb, shared-ride transit service exclusively for those who are mobility impaired, reside in the City of Paramount, are at least 18 years of age, and are unable to board or access the LBT buses.

This service is only available for Paramount residents traveling through the cities of Paramount, Long Beach, Lakewood, and Signal Hill.  GoGo Grandparent. In 2022, the City began a ridesharing a rideshare service for seniors traveling to medical offices and the Paramount Senior Center/Paramount Community Center.
 Active transportation plans and programming. The City will continue implementing the Bellflower-Paramount Joint Active Transportation Plan and the Bellflower-Paramount Bike and Trail Master Plan.

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 14  Bicycle racks. Businesses will continue installing bicycle infrastructure as conditions of approval of conditional use permits and development review applications.
 West Santa Ana Branch transit. The City, as a member of the Eco-Rapid Transit joint powers authority, will continue advocating for superior light rail stations in the West Santa Ana Branch corridor. The City is working to ensure environmental impacts are minimal.

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 15

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 16

4. Public Facilities Element
The goals of the Public Facilities Element include the examination of the needs for public facilities, which are comprised of water, sewage, waste management, schools, libraries, and health care facilities. During the 2022 period, the following programs implemented these goals:
 Schools. The City continued its strong working relationship with Paramount Unified School District (PUSD) and continued leading the Paramount Education Partnership (PEP). The City continued to support the Youth Commission. Both the City and PUSD continued to support the Joint Use Agreement that allows City facilities to be used to support PUSD needs for recreational school space and meeting space and allows PUSD facilities to be used to support City needs for additional athletic space.  Water. Continued water improvements will be made at various locations throughout the City, and continued efforts to complete construction of a new water well (Well 16). The City purchased a vacant property at 16247 Vermont Avenue for the installation of public water infrastructure. Drought tolerant landscaping was installed in additional street medians.  Organic waste. The City continued implementing regulations for mandatory organic waste disposal reduction as required by the State under Senate Bill 1383.
 Library. Los Angeles County approved a remodel of the Paramount Library. 2023 Programs:
 Schools. The City will continue its strong working relationship with PUSD and continue leading the Paramount Education Partnership (PEP). The Youth Commission will continue meeting. The support of the Joint Use Agreement will continue.
 Water. Continued local improvements will be made at various locations throughout the City, and the development of Well 16 will continue. The specific public water infrastructure type will be determined of the vacant property at 16247 Vermont Avenue. The City adopted and will adopt additional drought restrictions if needed. In February 2023 the City Council approved an agreement between the City of Paramount and the Central Basin Municipal Water District for the turf replacement rebate program. The Planning Department will continue implementing drought tolerant landscaping requirements for private development.
 Organic waste. The City will continue implementing organic waste requirements.

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 17  Library. Construction of the Paramount Library remodel will be completed.

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 18

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 19

5. Health and Safety Element
The Health and Safety Element was updated as required by SB 379 to incorporate climate adaptation and resiliency strategies. As the City Council adopted the Paramount Climate Action Plan (CAP) in 2021, the Health and Safety Element refers directly to the CAP. Continuing goals of the Health and Safety Element are to prepare for natural disasters to minimize loss of life and damage to property; ensure the functioning of vital public services in a disaster; provide fire and police services; and preserve acceptable noise levels within the community. These goals were implemented through the following programs during the 2022 period:
 Disaster preparedness. The City continued to train all employees in disaster response duties and respond in real time to the COVID-19 pandemic.

Significant financial and staffing resources were redirected throughout the year to combat local health and economic impacts of the pandemic. City staff dutifully served as disaster workers.
 Public Safety. The City continued code enforcement efforts to reduce fire and other hazards at blighted/dilapidated properties. The City also continued to require all new development to comply with established fire safety standards, including sprinkler systems and smoke detectors, where appropriate. The City also coordinated with the South Coast Air Quality Management District (SCAQMD) to reduce emissions of toxic air contaminants and nuisance odors.

The transition of the responsibility of air sampling and monitoring to the City was completed, and the City continued a monitor hexavalent chromium levels and post results to the Paramount Environment website.
 Police services. The City continued its high level of police service in the community, and continues to operate the Good Neighbor Program.

Neighborhood Watch efforts continued.
 Noise component. The City continued to enforce its Noise Ordinance to ensure that sensitive receptors are not negatively affected by noise levels.  Animal control. The City continued to provide a high level of animal control services contracted through the Southeast Area Animal Control Authority (SEAACA).
2023 Programs:
 Disaster preparedness. City staff are prepared to serve as disaster workers with COVID-19-related issues. The City is increasing training of all employees in disaster response duties and will continue to complete mandated FEMA training. The City will also conduct emergency exercise on a regular basis.

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 20  Public Safety. The City’s Code Enforcement Officers will complete training to ensure they have knowledge of fire codes. The City will continue code enforcement efforts to reduce fire and other hazards at blighted and dilapidated properties. The City will also continue to require all new development to comply with established fire safety standards, including sprinkler systems and smoke detectors, where appropriate. The City will continue multipronged efforts to combat fugitive toxic air emissions and nuisance odors.  Police services. The City will continue its high level of police service in the community, and will continue to operate the Good Neighbor Program.

Neighborhood Watch efforts continue.
 Noise component. The City will continue to enforce its Noise Ordinance to ensure that sensitive receptors are not negatively affected by noise levels.  Animal control. The City will continue to provide a high level of animal control services through the Southeast Area Animal Control Authority (SEAACA).

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 21

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 22

6. Resource Management Element
The goals of the Resource Management Element include equal distribution of open space throughout the City; effective use of the open space that is available; and provision of recreation programs to meet the needs of all residents. These goals were implemented in the 2022 period through the following programs:
 Conservation. Drought tolerant landscaping was installed in street medians.  Parks. The City continued to improve existing park facilities, including a major remodel of Progress Plaza.
 Parks Master Plan. The Community Services Department began a Parks Master Plan.
 Events. The City promoted events and activities to nurture health, wellness, and quality of life. The City adjusted during the COVID-19 pandemic as needed.  Community orchard. The City was awarded a grant through the Port of Long Beach and funds through Assembly Speaker Rendon’s office to create a community orchard at Dills Park, which is adjacent to the Los Angeles River.

2023 Programs:
 Conservation. Efforts to continue the installation of drought tolerant landscaping will occur.
 Parks. The City will continue to pursue the creation of new parks and improvement of existing parks with enhanced adult recreation programming.  Parks Master Plan. The Community Services Department will bring the Parks Master Plan to completion.
 Events. The City continued support to promote events and activities to nurture health, wellness, and quality of life. Events will include the weekly Farmers Market, the Friday Night Market, Military Banner Recognition Program, holiday events, banners recognizing the City’s Top 25 graduating Paramount High School students, and recognition of top Paramount athletes as part of the Paramount Youth Hall of Fame.
 Cultural/Arts. The City will continue improving utility boxes with painted and wrap art, and larger-scale artistic endeavors will be introduced as funding allows. Paramount Paints will be further developed as a program and resource.

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 23  Community orchard. The community orchard at Dills Park will continue development.

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 24

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 25

7. Environmental Justice Element
The City Council adopted the Environmental Justice Element on March 1, 2022 in accordance with SB 1000. This element addresses land use and equity issues throughout the City and includes goals and policies to reduce exposure to environmental hazards and improve social well-being. These goals were implemented through the following programs during the 2022 period:
 Air quality monitoring. In 2022, the City continued air quality monitoring and posting the results to the Paramount Environment website. To further this effort, the City applied for and was awarded a grant from the U.S. Environmental Protection Agency to fund two years of air monitoring.
 Truck idling campaign. The Planning Commission imposed a condition of approval for businesses with trucking to install signs prohibiting truck idling.  Active recreation. Active recreation programming was enhanced with a variety of team and individual activities such as volleyball and fitness training.  Climate Action Plan. The City continues to work on the implementation of its Climate Action Plan (CAP) which the City Council adopted in 2021.  Urban Forest Management Plan. Work toward CAP strategies include a partnership with the nonprofit organization TreePeople which through a Cal Fire grant is working to develop an Urban Forest Management Plan (UFMP) with a strong community outreach component. The UFMP will also help the City grow its urban canopy and maintain its status as a Tree City.  Community gardens. The community garden at Cortland Avenue was upgraded, and a composting education program which aligns with the State’s requirement to reduce organic waste in landfills was initiated. 2023 Programs:
 Air quality monitoring. The City will continue air quality monitoring and posting the results to the Paramount Environment website. The grant from the U.S.

Environmental Protection Agency for two years of air monitoring will fund the monitoring and public posting of hexavalent chromium levels.  Truck idling campaign. The Planning Commission will continue imposing a condition of approval for businesses with trucking to install signs prohibiting truck idling.

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 26  Active recreation. Active recreation programming with a variety of team and individual activities such as volleyball and fitness training will continue, and additional activities will be considered and implemented to meet the needs of the Paramount community.
 Climate Action Plan. The City will continue to work on the implementation of its Climate Action Plan (CAP) which the City Council adopted in 2021.  Urban Forest Management Plan. The Urban Forest Management Plan (UFMP) will be completed through partnership with TreePeople which through a Cal Fire grant. The UFMP will help the City grow its urban canopy and maintain its status as a Tree City.
 Community gardens. Programming, including a composting education program, at the community garden at Cortland Avenue will continue.

Composting aligns with the State’s requirement to reduce organic waste in landfills.

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 27

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 28

8. Housing Element
In summary, the City issued permits to construct 51 housing units in 2022. A total of 34 housing units were completed and received a certificate of occupancy. The Planning Division reviewed and approved 43 administrative applications in 2022 for a total of 46 housing units. The Development Review Board approved an additional 64 units, including 60 units in the senior housing development at 16635-16683 Paramount Boulevard, two units at 13939 Arthur Avenue, one unit at 8439 Somerset Boulevard, and one unit at 7830 Rose Street.

Pursuant to Government Code section 65400, the City Council is required to prepare an Annual Housing Element Progress Report on the status and progress in implementing the Paramount Housing Element using tables and definitions adopted by the Department of Housing and Community Development (HCD). The tables relevant to Paramount in 2022 are included as “Attachment 1” with the exception of Table D, which is included below in the body of this report.

Additionally, the Housing Successor Annual Report (Report) regarding the Low and Moderate Income Hosing Asset Fund (LMIHAF) has been prepared pursuant to California Health and Safety Code Section 34176.1(f). This Report sets forth certain details of the Paramount Housing Successor activities during the 2022 fiscal year.

The purpose of this Report is to annually provide the governing body of the Housing Successor a report on the housing assets and activities of the Housing Successor under Part 1.85, Division 24 of the California Health and Safety Code, in particular Sections 34176 and 34176.1 (Dissolution Law), and are attached as “Attachment 2” to this report.

The goal of the Housing Element is to identify local housing needs and to implement measures to meet those needs. Another goal of the Housing Element is to implement a community’s share of the Regional Housing Needs Assessment (RHNA). In the State of California, each association of governments is required to generate housing needs numbers for their constituent jurisdictions. The Southern California Association of Governments (SCAG), which is the designated Association of Governments for most Southern California counties, determined that the City of Paramount needs to produce 364 new housing units during the eight-year 6th Cycle period from October 2021 to October 2029. On March 1, 2022, the City Council adopted the 6th Cycle Paramount Housing Element. HCD certified the Housing Element in October 2022.

The City is progressing toward a further update to the Clearwater East Specific Plan Area. The Clearwater East Specific Plan is the zoning document that encompasses the 68-acre area south of Rosecrans Avenue, west of Paramount Boulevard, north of Somerset Boulevard, and east of the Union Pacific Railroad. The City Council adopted the Clearwater East Specific Plan in 1987 and updated it in 2019 to incorporate housing uses with the existing allowed swap meet, retail/commercial, office, and light manufacturing uses. HCD awarded a $160,000 SB 2 Planning Grant City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 29 to the City to improve the Clearwater East Specific Plan. Separate $150,000 Sustainability Planning funding from SCAG is assisting in creating a new North Paramount Boulevard Specific Plan for the area to the north of Rosecrans Avenue and south of the 105- freeway. With City Council review in late-2021, an environmental impact report (EIR) is close to completion to finalize adoption.

The City also continues to support thriving senior housing developments on Vermont Avenue and Adams Street. The City provided financial support for the development on Adams Street and continues to maintain an active relationship with the project owners and project managers to ensure that the management of each provides high level of service and quality of life to the residents. The City is committed to meeting the needs of any special groups that are identified in the Housing Element Update.

The completed tables for Calendar Year 2022 are summarized below:

Table A – Housing Development Applications submitted. This table only includes data on housing units and developments for which an application was submitted (and deemed complete) between January 1 and December 31 of the reporting year.

An “application” is a formal submittal of a project for approval. This table is shown in three parts in Attachment 1.

Table A2 – Annual Building Activity Report Summary – New Construction, Entitled, Permits, and Completed Units. This table requires information for very low, low, moderate and above moderate income housing affordability categories and for mixed-income projects. The table includes data on the new housing units and developments that have received any one of the following: an entitlement, a building permit, or a certificate of occupancy or other form of readiness that was issued during the reporting year. This table is shown in nine parts in Attachment 1.

Table B – Regional Housing Needs Allocation Progress – Permitted Units Issued By Affordability. Table B is a summary of prior permitting activity in the current planning cycle, including permitting activity for the calendar year being reported. Table B also includes data reported to HCD from prior Annual Progress Reports. This table is shown in Attachment 1.

Table C – Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law. This table does not apply to Paramount in this year. Accordingly, this table is not included in this report.

Table D – Program Implementation Status pursuant to Government Code Section 65583. This table describes the implementation status of those programs that support the Paramount Housing Element. This table is as follows.

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 30

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
(CCR Title 25 §6202)
Jurisdiction Paramount
Reporting Year 2022 (Jan. 1 - Dec. 31)
Table D
Program Implementation Status pursuant to GC Section 65583 Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element. 1 2 3 4
Name of Program Objective Timeframe in
H.E
Status of Program
Implementation

1. Affordable
Housing
Incentives
Assist five affordable housing
projects
By end of 6th
Cycle Ongoing

2. Homebuyer
Assistance
Programs
Assist five lower-income
households
By end of 6th
Cycle Ongoing

3. Code
Enforcement
128 units corrected during the
planning period
By end of 6th
Cycle
454 units corrected.

Objective exceeded in
first year. Objective
will be adjusted in
next cycle.

4. Developer
Consultation
Program
Complete Developer
Consultation Program within
one year of Housing Element
adoption; implementation of
program is ongoing
Guidelines by
end of 2023.

Implmentation
ongoing.

Ongoing

5. Single Room
Occupancy (SRO)
Housing Program
Achieve at least one SRO
development project
(consisting of multiple units)
during planning period
By end of 6th
Cycle Ongoing

6. Mixed-use
Development
Program
Ongoing; annual review of
progress Ongoing Ongoing

7. Adequate Sites
and Monitoring of
No Net Loss (SB
166)
Complete Specific Plan/Zoning
Update by December 2023; No
Net Loss Monitoring will be
ongoing
By December
2023
North Paramount
Gateway Specific
Plan is scheduled for
adoption in mid-2023.

Clearwater East
Specific Plan to
follow.

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 31

8. Specific Plan
Minimum
Densities
Complete by December 2023;
adopt
the North Paramount Gateway
Specific Plan once the
Environmental Impact Report is
completed
Complete by
December 2023
North Paramount
Gateway Specific
Plan is scheduled for
adoption in mid-2023.

Clearwater East
Specific Plan to
follow.

9. Zoning
Amendments
Complete Zoning Code
consistency within 24 months
of approval of the Housing
Element and taking into
account new legislation.

Complete by
late 2023
Legal review
complete. Ordiance
will be reviewed by
the City Council by
late 2023.

10. Energy
Conservation
Program
Ongoing Ongoing
North Paramount
Gateway Specific
Plan (scheduled for
adoption in mid-2023)
includes requirement
for new building to
exceed California
code requirement by
5%.

11. Lead-based
Paint Hazard
Removal Program
Assist 20 households By end of 6th
Cycle
2 households were
assisted for leadbased paint removal.
3 separate
households were
assisted for asbestos
removal.

12. Homeless Plan Ongoing Ongoing
Homeless Plan is now
being revised and is
scheduled for
completion in 2023

13. Residential
Rehabilitation
Program (“Home
Improvement
Program”)
48 units By end of 6th
Cycle
4 projects (4 units)
completed
City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 32

14. Sites for
Special Needs
Housing
Initiate Zoning Amendments
and revisions to the Zoning
Map for adoption no later than
2023
By December
2023 Ongoing

15. Update Fees
and Exactions
Complete within two years of
Housing Element adoption By late 2024 Ongoing

16. Accessory
Dwelling Units
Permit 166 ADUs between 2021
to 2029, averaging 21 units per
year
By end of 6th
Cycle
On track to exceed
objective. ADU
resource program
underway.

17. At-risk Unit
Preservation
Program
Ongoing Ongoing Ongoing
City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 33 Table E – Commercial Development Bonus Approved pursuant to Government Code Section 65915.7. This table does not apply to Paramount. Rather, it applies to cities where an applicant was granted approval of a commercial development and had entered into an agreement with that city for partnered housing contribute affordable housing through a joint project or two separate project encompassing affordable housing in exchange for a commercial development bonus. Accordingly, this table is not included in this report.

Table F – Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code Section 65583.1(c). This table does not apply to Paramount in this year. This table may be used to report dwelling units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved consistent with the standards set forth in Government Code. Accordingly, this table is not included in this report.

Table F2 – Above Moderate Income Units Converted to Moderate Income Pursuant to Government Code Section 65400.2. This table does not apply to Paramount.

Accordingly, this table is not included in this report. In order to qualify under the provision of this Government Code section, the converted units must be recorded for a minimum term of 55 years, and no such project in Paramount meets this criteria.

Table G – Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of. This table does not apply to Paramount. Accordingly, this table is not included in this report.

Table H – Locally Owned Surplus Sites. On March 14, 2023, the City Council adopted Resolution No. 23:010, declaring the property at 15538 Colorado Avenue to be surplus land pursuant to the Surplus Land Act. This property is included in Table H, and is shown below:

City of Paramount March 28, 2023
General Plan Annual Progress Report – Calendar Year 2022 Page 34 Table I – Units Constructed Pursuant to Government Code 65852.21 and Applications for Lot Splits Pursuant to Government Code 66411.7 (SB 9). As no SB 9 applications were submitted in 2022, this table is not included in this report.

Table J – Student housing development for lower income students for which was granted a density bonus pursuant to Section 65915. This table does not apply to Paramount and is not included in this report.

Attachment 1 – Part 1
Table A, Section 1
Attachment 1 – Part 2
Table A, Section 2
Attachment 1 – Part 3
Table A, Section 3
Attachment 1 – Part 4
Table A2, Section 1
Attachment 1 – Part 5
Table A2, Section 2
Attachment 1 – Part 6
Table A2, Section 3
Attachment 1 – Part 7
Table A2, Section 4
Attachment 1 – Part 8
Table A2, Section 5
Attachment 1 – Part 9
Table A2, Section 6
Attachment 1 – Part 10
Table A2, Section 7
Attachment 1 – Part 11
Table A2, Section 8
Attachment 1 – Part 12
Table A2, Section 9
Attachment 1 – Part 13
Table A2, Section 10
Attachment 1 – Part 14
Table A2, Section 11
Attachment 1 – Part 15
Table A2, Section 12
Attachment 1 – Part 16
Table A2, Section 13
Attachment 1 – Part 17
Table A2, Section 14
Attachment 1 – Part 18
Table A2, Section 15
Attachment 1 – Part 19
Table A2, Section 16
Attachment 1 – Part 20
Table A2, Section 17
Attachment 1 – Part 21
Table A2, Section 18
Attachment 1 – Part 22
Table A2, Section 19
Attachment 1 – Part 23
Table A2, Section 20
Attachment 1 – Part 24
Table B
ATTACHMENT 2

CITY OF PARAMOUNT

Page 1 of 4 ends

ANNUAL REPORT

REGARDING THE

LOW AND MODERATE INCOME HOUSING ASSET FUND
FOR FISCAL YEAR 2021-2022 PURSUANT TO
CALIFORNIA HEALTH AND SAFETY CODE SECTION 34176.1(f) FOR THE

PARAMOUNT HOUSING SUCCESSOR
This Housing Successor Annual Report (Report) regarding the Low and Moderate Income Housing Asset Fund (LMIHAF) has been prepared pursuant to California Health and Safety Code Section 34176.1(f). This Report sets forth certain details of the Paramount Housing Successor (Housing Successor) activities during fiscal year 2019-2020 (fiscal year). The purpose of this Report is to provide the governing body of the Housing Successor an annual report on the housing assets and activities of the Housing Successor under Part 1.85, Division 24 of the California Health and Safety Code, in particular sections 34176 and 34176.1 (Dissolution Law).

This Report conforms with and is organized into sections I. through XI., inclusive, pursuant to Section 34176.1(f) of the Dissolution Law:

I. Amount Deposited into LMIHAF: This section provides the total amount of funds deposited into the LMIHAF during the fiscal year. Any amounts deposited for items listed on the Recognized Obligation Payment Schedule (ROPS) must be distinguished from the other amounts deposited.

A total of $0 representing residential rehabilitation loan payments, was deposited into the LMIHAF during the fiscal year. Of the total funds deposited, $0.00 was held for items listed on the ROPS.

II. Ending Balance of LMIHAF: This section provides a statement of the balance in the LMIHAF as of the close of the fiscal year. Any amounts deposited for items listed on the ROPS must be distinguished from the other amounts deposited.

The fund balance of the LMIHAF, as of June 30, 2022 was $1,280,520. The portion of the fund balance held for items listed on the ROPS was $0.00.

ATTACHMENT 2

CITY OF PARAMOUNT

Page 2 of 4 ends

III. Description of Expenditures from LMIHAF: This section provides a description of the expenditures made from the LMIHAF during the Fiscal Year. The expenditures are to be categorized.

There were no expenditures from the LMIHAF during the fiscal year.

IV. Statutory Value of Assets Owned by Housing Successor: This section provides the statutory value of real property owned by the Housing Successor, the value of loans and grants receivables, and the sum of these two amounts.

Under the Dissolution Law and for purposes of this Report, the “statutory value of real property” means the value of properties formerly held by the former redevelopment agency as listed on the housing asset transfer schedule approved by the Department of Finance as listed in such schedule under Section 34176(a)(2), the value of the properties transferred to the Housing Successor pursuant to Section 34181(f), and the purchase price of property purchased by the Housing Successor. Further, the value of loans and grants receivable is included in the reported assets held in the LMIHAF.

The following provides the value of assets owned by the Housing Successor:

Statutory Value of Real Property $ 412,498
Value of Loans and Grants Receivable $ 467,293
V. Description of Transfers: This section describes transfers, if any, to another housing successor agency made in previous fiscal year(s), including whether the funds are unencumbered and the status of projects, if any, for which the transferred LMIHAF will be used. The sole purpose of the transfers must be for the development of transit priority projects, permanent supportive housing, housing for agricultural employees or special needs housing.

No transfer was made to any other Housing Successor pursuant to paragraph (2) of subdivision (c).

VI. Project Descriptions: This section describes any project for which the Housing Successor receives or holds property tax revenue pursuant to the ROPS and the status of that project.

No property tax was received or held.

ATTACHMENT 2

CITY OF PARAMOUNT

Page 3 of 4 ends

VII. Status of Compliance with Section 33334.16: This section provides a status update on compliance with Section 33334.16 for interests in real property acquired by the former redevelopment agency prior to February 1, 2012.

With respect to interests in real property acquired by the former redevelopment agency prior to February 1, 2012, the time periods described in Section 33334.16 shall be deemed to have commenced on the date that the Department of Finance approved the property as a housing asset in the LMIHAF; thus, as to real property acquired by the former redevelopment agency now held by the Housing Successor in the LMIHAF, the Housing Successor must initiate activities consistent with the development of the real property for the purpose for which it was acquired within five years of the date the DOF approved such property as a housing asset.

No real property was transferred to the LMIHAF from the former redevelopment agency and no real property has been purchased by the Housing Successor VIII. Description of Outstanding Obligations under Section 33413: This section describes the outstanding inclusionary and replacement housing obligations, if any, under Section 33413 that remained outstanding prior to dissolution of the former redevelopment agency as of February 1, 2012 along with the Housing Successor’s progress in meeting those prior obligations, if any, of the former redevelopment agency and how the Housing Successor’s plans to meet unmet obligations, if any.

There is nothing to report at this time.

IX. Income Test: This section provides the information required by Section 34176.1(a)(3)(B), or a description of expenditures by income restriction for a five year period, with the period beginning January 1, 2014 and whether the statutory thresholds have been met. However, reporting of the Income Test is not required until 2019.

There is nothing to report at this time.

X. Senior Housing Test: This section provides the percentage units of deed-restricted rental housing restricted to seniors and assisted individually or jointly by the Housing Successor, its former Redevelopment Agency, and its host jurisdiction within the previous ten years in relation to the aggregate number of units of deed-restricted rental housing assisted individually or jointly by the Housing Successor, its former Redevelopment Agency and its host jurisdiction within the same time period. For this Report the ten-year period reviewed is July 1, 2009 through July 1, 2019.

ATTACHMENT 2

CITY OF PARAMOUNT

Page 4 of 4 ends

The following provides the Housing Successor’s Senior Housing Test- Reporting requirements for Implementation Plans pursuant to CRL Section 33490 (a)(2)(C)(iv):

There is nothing to report at this time.

XI. Excess Surplus Test: This section provides the amount of excess surplus (unencumbered funds) in the LMIHAF, exceeding one million or the aggregate amount deposited in the fund over the preceding four fiscal years if any, and the length of time that the Housing Successor has had excess surplus, and the Housing Successor’s plan for eliminating the excess surplus.

Excess Surplus Calculation:

Fund Balance $ 1,280,520
Reserved for Notes Receivable $ (467,293)
Unencumbered Fund Balance $ 813,227
The LMIHAF’s unencumbered fund balance is less than $1,000,000; therefore no excess surplus exists.

H:\ComDev\General\WP\JohnKing\reports2023\cc\generalplanapr2022\attachment2_GPannualreport2022_LMIHAF.docx H:\COMDEV\GENERAL\WP\MOTIONS 2023\TRINITY CONSULTANTS, INC. .DOC;3/23/2023 11:31 AM MARCH 28, 2023

AGREEMENT

APPROVAL OF AGREEMENT FOR CONSULTING SERVICES WITH
TRINITY CONSULTANTS, INC. FOR CONTINUED SERVICES RELATED TO

AIR MONITORING
MOTION IN ORDER:

APPROVE THE AGREEMENT WITH TRINITY CONSULTANTS, INC. FOR CONTINUED AIR MONITORING SERVICES FOR A PERIOD OF TWENTYFIVE (25) MONTHS WITH THE TOTAL AMOUNT NOT TO EXCEED $311,644 AND WITH THE OPTION TO EXTEND THE TWENTY-FIVE (25) MONTH PERIOD AT THE DISCRETION OF THE CITY.

MOTION:

MOVED BY: _________________
SECONDED BY: ______________
[ ] APPROVED
[ ] DENIED
ROLL CALL VOTE:

Subject: APPROVAL OF AGREEMENT FOR CONSULTING SERVICES WITH TRINITY CONSULTANTS, INC. FOR CONTINUED SERVICES RELATED TO

AIR MONITORING

BACKGROUND
The City Council approved the award of contract to Technical and Business Systems (T & B Systems) at its September 21, 2021 meeting to sample the air in five locations in the City for a total sum of not to exceed $165,377.00. The authorized one-year period has ended. T & B Systems was acquired by Trinity Consultants, Inc. on March 6, 2023. This item is a request to enter into a new contract, with Trinity Consultants, Inc., for a term of 25 months for a total sum not to exceed $311,644.00 for ongoing air monitoring services, identical to those services provided by T & B Systems. This request includes the option to extend that 25-month period at the discretion of the City.

As mentioned above, T & B Systems was recently acquired by Trinity Consultants, Inc., a corporation with its primary office located in Dallas, Texas. Trinity Consultants will continue to do business as T & B Systems.

DISCUSION
The City applied for and was awarded a grant by the United States Environmental Protection Agency (EPA) in the amount of $319,754.00 to maintain the ambient air monitoring program. The program is intended to measure and monitor possible community pollutant exposure to hexavalent chromium and to ensure metal-related businesses are not emitting this pollutant at harmful levels. The EPA grant funding will allow the city to continue its air monitoring program without the use of general funds for a two-year period.

FISCAL IMPACT
The total contract amount will not exceed $311,644, including taxes and fees, and will be appropriated in the Restricted Fund in the Planning Department for the 2022-23 through 2024-25 fiscal year. This contract is funded by the EPA grant. The term of the Agreement is from April 2023 through April 2025.

Agenda Report March 28, 2023
TRINITY CONSULTANTS, INC. AGREEMENT Page 2
H:\ComDev\General\WP\SOL\Reports 2023\Agenda Report T and B Systems Amendment.docx; 3/23/2023 11:32 AM Pursuant to Chapter 3.12 (Purchasing of Supplies and Equipment) of the Paramount Municipal Code, this acquisition is exempt from competitive bidding due to this being a professional service contract as specified in Section 3.12.080 of the Municipal Code.

VISION, MISSION, VALUES, AND STRATEGIC OUTCOMES
The City’s Vision, Mission, and Values set the standard for the organization; establish priorities, uniformity, and guidelines; and provide the framework for policy decisionmaking. The Strategic Outcomes were implemented to provide a pathway to achieving the City’s Vision. This item aligns with Strategic Outcomes No. 1: Safe Community and No. 4: Environmental Health.

RECOMMENDED ACTION
It is recommended that the City Council approve the agreement with Trinity Consultants, Inc. for continued air monitoring services for a period of twenty-five (25) months with the total amount not exceeding $311,644 and with the option to extend the twenty-five (25) month period at the discretion of the City.

Attachments:

Exhibit A – Scope of Work
Exhibit B – New Proposal
-1-

AGREEMENT FOR CONSULTING SERVICES
THIS AGREEMENT (“Agreement”) is made and entered into this __ day of March, 2023 between the City of Paramount, a municipal corporation in Los Angeles County, California, (hereinafter "CITY") and Trinity Consultants, Inc. (hereinafter "CONSULTANT") (collectively, "the Parties").

RECITALS
WHEREAS, CITY and Technical and Business Systems (“T&B Systems”) entered into that certain Agreement on September 21, 2021 wherein T&B Systems is conducting ongoing hexavalent chromium monitoring for the City; and WHEREAS, on or about March 6, 2023, T&B Systems was acquired by Trinity Consultants, Inc.; and
WHEREAS, T&B Systems continues to do business as T&B Systems, but under new ownership of CONSULTANT, Trinity Consultants, Inc; and WHEREAS, CITY and CONSULTANT, desire to enter into an Agreement whereby CONSULTANT will continue to perform air monitoring services for CITY; and WHEREAS, CITY staff does not have the immediate resources to perform this work in-house.

NOW, THEREFORE, BE IT RESOLVED BY AND BETWEEN THE PARTIES AS FOLLOWS:

1. DESCRIPTION OF SERVICES
CONSULTANT shall continue to perform all required services to CITY as more particularly described in T&B Systems’ scope of services within the air monitoring proposal (inclusive of Air Monitoring Plan, Community Outreach, and Project Timeline), dated August 2021, attached hereto as Exhibit “A” and incorporated herein by reference as if fully set forth, and those required services to CITY set forth in CONSULTANT’S proposal dated March 17, 2023, attached hereto as Exhibit “B” and incorporated herein by reference as if fully set forth. In the event of any conflict between Exhibits “A” and “B” and this Agreement, the terms of this Agreement shall apply.

2. TERM
The term of this Agreement shall be for a 25-month period, beginning April1, 2023 through and including April 30, 2025.
-2-

3. COMPENSATION
(a) CITY agrees to pay CONSULTANT as full compensation for all services and duties performed, except as otherwise provided herein, the total sum of not to exceed $311,644.00 which includes labor, travel, expenses, and laboratory costs. (b) CONSULTANT shall render an itemized invoice to CITY every thirty (30) days for services performed during the prior period which shall be paid upon its approval by CITY, which said approval shall not be unreasonably withheld.

4. INDEPENDENT CONTRACTOR
(a) CITY and CONSULTANT agree and represent this Agreement is entered into with the understanding CONSULTANT is not an employee of CITY and is intended, for all purposes, to have the status of independent contractor under Labor Code Section 2776. In the event the CITY determines a legal, judicial, or administrative determination has a material effect upon the status of CONSULTANT as an independent contractor, the CITY shall have the right, with or without notice, to automatically terminate the Agreement. In the CITY’s sole discretion, the CITY may propose modification of the Agreement’s terms to permit CONSULTANT’s continued provision of services. (b) CONSULTANT is and shall at all times remain as to the CITY a wholly independent contractor. CONSULTANT shall be free from control and direction of the CITY in connection with the performance of duties, and CONSULTANT retains exclusive discretion in how to perform duties, subject to other terms and conditions of this Agreement. The personnel performing the services under this Agreement on behalf of CONSULTANT shall at all times be under CONSULTANT's exclusive direction and control. Neither CITY nor any of its officers, employees, or agents shall have control over the conduct of CONSULTANT or any of CONSULTANT's officers, employees, or agents, except as set forth in this Agreement.

(c) CONSULTANT shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the CITY. CONSULTANT shall not incur or have the power to incur any debt, obligation, or liability whatsoever against CITY, or bind CITY in any manner. (d) No employee benefits shall be available to CONSULTANT in connection with the performance of this Agreement. Except for the fees paid to CONSULTANT as provided in the Agreement, CITY shall not pay salaries, wages, or other compensation to CONSULTANT for performing services hereunder for CITY. CITY shall not be liable for compensation or indemnification to CONSULTANT for injury or sickness arising out of performing services hereunder.
-3-

5. AMENDMENT
Except as otherwise stated herein, any and all obligations of CITY and CONSULTANT are fully set forth and described in this Agreement. Any changes in this Agreement, including any increase or decrease in the amount of compensation or any change in the term, which shall be mutually agreed upon by and between CITY and CONSULTANT, shall be set forth in written amendments to this Agreement.

6. NONDISCRIMINATION
(a) CONSULTANT shall not discriminate in the conduct of the work under this Agreement against any employee, applicant for employment, or volunteer on the basis of race, religious creed, color, national origin, ancestry, physical or mental disability, marital status, pregnancy, sex, age, sexual orientation or other prohibited basis. (b) Consistent with CITY’s policy that harassment and discrimination are unacceptable employer/employee conduct, CONSULTANT agrees that harassment or discrimination directed toward a job applicant, a City employee, or a citizen by CONSULTANT or CONSULTANT’s employee or subcontractor on the basis of race, religious creed, color, national origin, ancestry, physical or mental disability, marital status, pregnancy, sex, age, sexual orientation or other prohibited basis will not be tolerated. CONSULTANT agrees that any and all violation of this provision shall constitute a material breach of the Agreement.

7. INDEMNIFICATION
CONSULTANT shall indemnify, defend, and hold harmless the CITY, and its officers, employees, and agents (“Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable attorney’s fees and costs of litigation, arising out of the CONSULTANT’s performance under this Agreement or out of the work performed by CONSULTANT, except for such loss or damage arising from the sole negligence or willful misconduct of the CITY. In the event the Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONSULTANT’s performance of this Agreement, the CONSULTANT shall provide a defense to the Indemnitees or at the CITY’s option, reimburse the Indemnitees their costs of defense, including reasonable attorney’s fees, incurred in defense of such claims.

Payment by CITY is not a condition precedent to enforcement of this indemnity. In the event of any dispute between CONSULTANT and CITY, as to whether liability arises from the sole negligence of the CITY or its officers, employees, or agents, CONSULTANT will be obligated to pay for CITY’s defense until such time as a final judgment has been entered adjudicating the CITY as solely negligent. CONSULTANT will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees, and costs of litigation. -4-

8. CONFLICTS OF INTEREST.
(a) CONSULTANT covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of CITY or which would in any way hinder CONSULTANT's performance of services under this AGREEMENT. CONSULTANT further covenants that in the performance of this AGREEMENT, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. CONSULTANT agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of CITY in the performance of this AGREEMENT.
(b) CITY understands and acknowledges that CONSULTANT is, as of the date of execution of this AGREEMENT, independently involved in the performance of non-related services for other governmental agencies and private parties. CONSULTANT is unaware of any stated position of CITY relative to such projects. Any future position of CITY on such projects shall not be considered a conflict of interest for purposes of this section.

9. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION.
(a) All information gained, or work product produced by CONSULTANT in performance of this AGREEMENT shall be considered confidential, unless such information is in the public domain or already known to CONSULTANT. CONSULTANT shall not release or disclose any such information or work product to persons or entities other than CITY without prior written authorization from the City Manager, except as may be required by law.
(b) CONSULTANT, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of CITY, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this AGREEMENT. Response to a subpoena or court order shall not be considered "voluntary" provided CONSULTANT gives CITY notice of such court order or subpoena.
(c) If CONSULTANT, or any officer, employee, agent or subcontractor of CONSULTANT, provides any information or work product in violation of this AGREEMENT, then CITY shall have the right to reim¬bursement and indemnity from CONSULTANT for any damages, costs and fees, including attorneys fees, caused by or incurred as a result of CONSULTANT's conduct.
(d) CONSULTANT shall promptly notify CITY should CONSULTANT, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admiss¬ions or other discovery request, court order or subpoena from any party regarding this AGREEMENT and the work performed thereunder. CITY retains the right, but has no -5-

obligation, to represent CONSULTANT or be present at any deposition, hearing or similar proceeding. CONSULTANT agrees to cooperate fully with CITY and to provide CITY with the opportunity to review any response to discovery requests provided by CONSULTANT.

However, this right to review any such response does not imply or mean the right by CITY to control, direct, or rewrite said response.

10. LEGAL RESPONSIBILITIES
The CONSULTANT shall keep informed of state and federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of services pursuant to this Agreement. The CONSULTANT shall at all times observe and comply with all such laws and regulations. The CITY, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the CONSULTANT to comply with this Section.

11. INSURANCE
(a) Required Coverage. Without limiting CONSULTANT's indemnification, it is agreed that CONSULTANT shall maintain in force at all times during the term of this Agreement the following types of insurance providing coverage on an "occurrence" basis. Said insurance, with the exception of Worker’s Compensation and Errors & Omissions Liability, shall name the CITY as additional insureds and evidence of said insurance shall be delivered to CITY in certificate and endorsement forms acceptable to the CITY prior to execution of this Agreement.
☒ Commercial general liability and property damage insurance. Coverage:
$1,000,000 per occurrence. The general aggregate limit shall be twice the required occurrence limit.
☒ Worker’s Compensation insurance to cover its employees as required by the Labor Code of the State of California. CONSULTANT’s worker’s compensation insurance shall include the following language: “All rights of subrogation are hereby waived against the CITY, its officers and employees when acting within the scope of their appointment or employment.” In the event any class of employees engaged in hazardous work under this Agreement is not protected under Workers’ Compensation Statutes, the CONSULTANT shall provide adequate and suitable insurance for the protection of its employees not otherwise protected.
☒ E&O/ Professional’s Liability, errors and omissions liability insurance appropriate to the CONSULTANT’s profession. Coverage: $1,000,000 per Claim. (b) General Provisions.

CONSULTANT shall obtain insurance acceptable to the CITY in a company or companies admitted in California and with a Best rating of no less than A VII or as acceptable to the CITY. The endorsements, naming the CITY as an additional insured, -6-

are to be signed by a person authorized by CONSULTANT’s insurer to bind coverage on its behalf.

It shall be a requirement under this contract that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to the Additional Insured. Furthermore, the requirements for coverage and limits shall be (1) the broader coverage and maximum limits specified in this contract; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater.

The limits of insurance required in the Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the CITY (if agreed to in a written contract) before the CITY’s own insurance or self-insurance shall be called upon to protect it as a named insured.

Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the CITY, its elected or appointed officers, officials, employees, agents or volunteers.

The insurance provided by these policies shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty days written notice has been received by the CITY.
(c) Additional Insured. The CITY will be named as an additional insured for all liability arising out of the operations by or on behalf of the named insured, and this policy protects the additional insured, its officers, agents and employees against liability for personal and bodily injuries, deaths or property damage or destruction arising in any respect, directly or indirectly, in the performance of the contract. (i) Each such policy shall be endorsed with the following language:

The City of Paramount, its elected or appointed officers, officials, employees and volunteers are included as insureds with regard to damages and defense of claims arising from: (a) activities performed by or on behalf of the Named Insured, including the insured's general supervision of the Named Insured, (b) products and completed operations of the Named Insured, or (c) premises owned, leased or used by the Named Insured.
(ii) This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the CITY, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. -7-

(iii) The inclusion of more than one insured shall not operate to impair the rights of one insured against another insured, and the coverages afforded shall apply as though separate policies had been issued to each insured.

The Additional Insured coverage under the CONSULTANT’s policy shall be primary and non-contributory and will not seek contribution from the CITY’s insurance or selfinsurance and shall be at least as broad as CG 20 01 04 13. (d) Deductibles and Self Insured Retentions. All self-insured retentions (SIR) must be disclosed to the CITY’s Risk Management for approval and shall not reduce the limits of liability. At the option of CITY, either: the insurer shall reduce or eliminate such deductibles or self-insurance retention as respects the CITY, its officers, officials, agents, employees and volunteers; or CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

Policies containing any self-insured (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or the CITY. The CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later.

12. TERMINATION OF AGREEMENT
(a) This Agreement may be terminated at any time, with or without cause, by either party upon thirty (30) days prior written notice. (b) In the event of termination or cancellation of this Agreement by CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT, CONSULTANT shall be paid compensation for all services performed by CONSULTANT, in an amount to be determined as follows; for work done in accordance with all of the terms and provisions of this Agreement, CONSULTANT shall be paid an amount equal to the hours of service performed prior to the effective date of termination or cancelation in accordance with the work items provided.

13. ENFORCED DELAY; EXTENSION OF TIMES OF PERFORMANCE
Performance by either party hereunder shall not be deemed to be in default, and all performance and other dates specified in this Agreement shall be extended, where the party seeking the extension has acted diligently and delays or defaults are due to events beyond the reasonable control of the party, including, but not limited to: war; insurrection; strikes; lockouts; riots; floods; earthquakes; fires; casualties; acts of God; acts of the public enemy; epidemics; health pandemics; quarantine restrictions; freight embargoes; lack of transportation; governmental restrictions or priority; litigation; unusually severe weather; acts or omissions of another party; or any other causes beyond the control or -8-

without the fault of the party claiming an extension of time to perform. Notwithstanding anything to the contrary in this Agreement, an extension of time for any such cause shall be for the period of the enforced delay and shall commence to run from the time of the commencement of the cause. Notice of such enforced delay shall be promptly given by the party claiming the benefit of such delay.

14. OWNERSHIP OF DOCUMENTS
All documents prepared, developed or discovered by CONSULTANT in the course of providing any services pursuant to this AGREEMENT shall become the sole property of CITY.

15. ASSIGNMENT
(a) CONSULTANT shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the CITY.

Due to the personal nature of the services to be rendered pursuant to this Agreement, only CONSULTANT shall perform the services described in this Agreement. (b) CONSULTANT may use assistants, under CONSULTANT’s direct supervision, to perform some of the services under this Agreement. CONSULTANT hereby agrees to be solely responsible for any assistant used under this Agreement and each assistant is bound by the terms of this Agreement. CONSULTANT shall have each assistant confirm in writing they are familiar with the terms of this Agreement and agrees to be bound by the terms and conditions set forth herein.

16. PERMITS AND LICENSES
CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

17. CITY BUSINESS LICENSE
In addition to any other permits or licenses, CONSULTANT shall obtain, maintain and comply with the requirements for a current City business license during the term of this Agreement.

18. LAW TO GOVERN; VENUE
This AGREEMENT shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Los Angeles. -9-

19. ATTORNEYS FEES, COSTS AND EXPENSES
In the event litigation or other proceeding is required to enforce or interpret any provision of this AGREEMENT, the prevailing party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreement, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further independent force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.

21. SEVERABILITY
Any part, provision, or representation of this Agreement or any of its exhibits, including, but not limited to Exhibit “A” and Exhibit “B”, which is prohibited or which is held to be void or unenforceable by a court of competent jurisdiction, shall be ineffective to the extent of such prohibition or unenforceability without invalidating the remaining provisions hereof.

22. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by:
(i) personal service,
(ii) delivery by a reputable document delivery service (e.g., Federal Express), which provides a receipt showing date and time of delivery, or
(iii) United States mail, certified mail, postage prepaid, return receipt requested, addressed to the party as set forth below or at any other address as that party may later designate by notice:

To CITY: City of Paramount
16400 Colorado Blvd
Paramount, CA 90723
To CONSULTANT: Trinity Consultants, Inc.

PO Box 972047
Dallas, TX 75397-2407
-10-

23. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of CONSULTANT warrants and represents that it has the authority to execute this Agreement on behalf of the CONSULTANT and has the authority to bind CONSULTANT to the performance of its obligations hereunder.

24. This Agreement shall be deemed to have been executed and entered in the City of Paramount, County of Los Angeles, and State of California.

IN WITNESS WHEREOF, the undersigned execute this Agreement on the date first written above.

TRINITY CONSULTANTS INC – T&B

SYSTEMS
BY: ________________________
David L. Yoho
Title: Project Manager

CITY OF PARAMOUNT
A Municipal Corporation
By: _______________________
Vilma Cuellar Stallings, Mayor
RECOMMENDED BY:

_______________________________
John Carver, Planning Director

DEPARTMENT HEAD
APPROVED AS TO FORM:
________________________
John E. Cavanaugh
City Attorney

EXHIBIT A

SCOPE OF SERVICES

______________________________________________________________________________ 25570 Rye Canyon Road, Unit J, Valencia, CA 91355 • 661.294.1103 fax 661.294.0236 3739 Pleasant Valley Road, Unit C, Placerville, CA 95667 • 530.644.4811 fax 530.644.4803 August 23, 2021
John Carver
City of Paramount Planning Department
16400 Colorado Avenue
Paramount, CA 90723
Subject: Request for Proposals for Air Monitoring Services Dear John:

Technical & Business Systems (T&B Systems) is pleased to offer our services to provide air monitoring services to the City of Paramount. T&B Systems is a California certified small business based in Los Angeles County. Work will be based out of our offices located in Valencia, California.

The enclosed proposal details our approach, experience, staff qualifications, and project cost.

All conditions contained in the proposal are valid for a period of 90 days. We agree to provide proof of insurance upon award of the contract. If you have any proposal or technical questions, please do not hesitate to contact David Yoho at (661) 294-1103.

Sincerely,
David Bush
President
T&B Systems Proposal iv

TABLE OF CONTENTS
Section Page
A. SUMMARY....................................................................................................................... A-1 A.1. Introduction ................................................................................................................... A-1 A.2 Air Monitoring Plan ........................................................................................................ A-3 A2.1 Development of QAPP and SOPs ....................................................................... A-3 A2.2 Equipment Installation ......................................................................................... A-5 A2.3 Monitoring Operations ......................................................................................... A-6 A2.4 Laboratory Services ............................................................................................ A-8 A2.5 Data Management ............................................................................................... A-8 A.3 Community Outreach .................................................................................................... A-9 A3.1 Community Meetings ........................................................................................... A-9 A3.2 Public Website ..................................................................................................... A-9 B. PROJECT TIMELINE ...................................................................................................... B-1 C. PROJECT ORGANIZATION ........................................................................................... C-1 D. QUALIFICATIONS........................................................................................................... D-1 E. RESUMES ............................................................................................................... E-1 F. SUBCONTRACTORS ....................................................................................................... F-1 F.1 Chester LabNet .............................................................................................................. F-1 G. ADDITIONAL INFORMATION ......................................................................................... G-1 H. COST ............................................................................................................... H-1

PARAMOUNT AIR MONITORING PROPOSAL
Prepared for
City of Paramount Planning Department
16400 Colorado Avenue
Paramount, CA 90723
Prepared by
Technical & Business Systems, Inc.
25570 Rye Canyon Road, Unit J
Valencia, CA 91355
August 2021
T&B Systems Proposal A-1
Section A

SUMMARY
A.1 INTRODUCTION
Technical & Business Systems, Inc. (T&B Systems) is pleased to submit the following proposal in response to the Request for Proposals for Air Monitoring Services to the City of Paramount (Paramount).

The requested scope of work is to design and implement an ambient air monitoring program intended to measure and monitor possible community exposure to Hexavalent Chromium (Cr(VI)) and ensure metal related businesses who produce Cr(VI) emissions are not emitting pollutants at harmful levels. The monitoring program will consist of the collection of integrated 24-hour samples every six days (1/6) at five (5) sites in the community approved by Paramount.

In addition, while not directly requested in the RFP, we have provided a cost estimate for the procurement of a meteorological station that will be sited by Paramount. The cost estimate provided is for a similar meteorological station configuration as the stations SCAQMD were operating over the past few years in Paramount. Costs for the meteorological station installation and operations have been included. This air monitoring program effort is proposed for a minimum of one year with the option of extension beyond the one year.

Data collected from this air monitoring program will be made available through a public website to inform the community about the levels of Cr(VI) in the air that they breathe.

T&B Systems is a California certified small business with an office in Valencia, CA, operating within Los Angeles County, 50 miles from Paramount. T&B Systems is an innovative environmental and meteorological monitoring and research company that has been in the air quality and meteorological research field for over 35 years. We serve a wide range of clients including, among others, CARB, SCAQMD, Bay Area AQMD, Santa Barbara County Air Pollution Control District (SBAPCD), U.S. Department of Homeland Security (DHS), Los Angeles Department of Water and Power (LADWP), and the U.S. Environmental Protection Agency (EPA). T&B Systems provides quality services for customer air monitoring and meteorological networks and stations, as well as third party quality control (validation) of the instruments and systems and quality assurance of network and systems. T&B Systems is the designated meteorological expert for the U.S. EPA Photochemical Assessment Monitoring Systems (PAMS) network deployment. Our extensive experience (over 30 years) is detailed further in this proposal. The T&B Systems personnel assigned for this program all have between 10 and 40 years of experience in air quality monitoring, and are well-suited to exceed the monitoring and communications objectives stated in the RFP.

T&B Systems’ staff has a long history of measurement system development, deployment and operations that dates back to the late 1970s. T&B Systems has provided extensive services in station installations, operations, audits, maintenance and data processing of gaseous, PM and meteorological monitoring equipment used in the various environmental sampling programs being conducted. T&B Systems has an extensive history in particulate measurements, meteorological measurements, data telemetry, and data management. For the California Regional PM Air Quality Study, we operated a 50-site network of portable fine particulate filter samplers and nephelometers (for continuous optical PM measurement) throughout central and northern California. We also conducted a PM10 saturation monitoring study to investigate PM issues in the Las Vegas area, setting up 10 portable continuous PM and meteorological monitoring sites. In addition, we have assisted the Maricopa Association of Governments in the investigation of particulate issues in the Phoenix area, including continuous monitoring of PM T&B Systems Proposal A-2
from mobile platforms (a fully instrumented SUV) and fixed locations, measuring fractionated PM and meteorology. We have a strong working relationship with SCAQMD and are currently providing real-time data polling and data display of both particulate and meteorological data from the South Coast AQMD’s air quality and meteorological monitoring network. For five years, we also provided the SCAQMD with third-party quality assurance of their FRM and Hi-Vol PM sampling network, and are therefore experienced in evaluation of siting and operations of particulate monitoring networks. We are also currently providing polling, validation, and data display services for a PG&E 33-site meteorological monitoring network.

T&B Systems understands well the process and requirements for obtaining integrated air quality filter samples such as those required for this contract. Since 2003, T&B Systems has been responsible for operating the Bay Area AQMD’s BioWatch sampling program funded by the Department of Homeland Security (DHS). For this effort, which is monitoring for bioaerosols 24/7, we are collecting and reinstalling filters daily from 32 samplers sited in populated areas throughout the Bay area. All samples are collected using strict handling and chain-of-custody procedures defined by the DHS, and are delivered to the analytical laboratory on a defined schedule. To date we have collected well over 150,000 sample filters. In addition to collecting the samples, we also service and maintain the samplers, responding immediately if a sampler becomes inoperable.

T&B Systems is currently contracted by the State of California Department of Parks and Recreation (State) to conduct seasonal particulate monitoring at Oceano Dunes State Vehicle Recreational Area (ODSVRA), including validation and management of the collected data, the refurbishing, calibration and preparation of the equipment that is used for the monitoring effort.

In 2017, T&B Systems performed a measurement project for the State of Alaska to assess the spatial and temporal variation of PM2.5 as a community monitoring project in North Pole, Alaska.

The study was conducted in the winter of 2017 under extreme environment conditions, with temperatures as low as -40o
C. This project involved the comparison of hourly and 24-hour averaged PM2.5 measurements from portable and mobile monitoring sites. We designed a portable network of twelve (12) PDR-1500 (Thermo Scientific) instruments and meteorological monitoring stations that communicated data every second to the T&B Systems graphical display website. Additional information can be found at the following website:
https://dec.alaska.gov/air/north-pole-study/

T&B Systems Proposal A-3
A.2 AIR MONITORING PLAN
A2.1 Development of Quality Assurance Project Plan (QAPP) and Standard Operating Procedures (SOPs)
Prior to commencing data collection efforts, we will generate a Quality Assurance Project Plan (QAPP) detailing operating procedures, QC criteria, standard operating procedures (SOPs) and other information consistent with good, professional air quality and meteorological practices.

This will ensure that the resulting data are usable for the intended analyses for this research project and provide both reliable real-time data and a defensible, validated final data set. We will work closely with Paramount and SCAQMD personnel as we develop the QAPP.

In order to accomplish the monitoring objectives outlined in the RFP, we propose implementing the EPA Data Quality Objectives (DQOs) process. The DQOs are a tool that can be used to bring the objectives of a project into focus. This is not to say that the client doesn’t know what their objectives are, but rather to bring the monitoring objectives into a more concrete approach so that the client and the contractor both understand how the objectives translate into actual monitoring. The DQOs are a strategic planning approach used to verify that environmental data that is collected will produce data of sufficient quality to meet the needs of decision makers.

Since the client is the decision maker, it is imperative that T&B Systems work closely with Paramount and SCAQMD to make sure all data collected by T&B Systems meets these required needs.

The formal DQO process consists of seven steps to ensure that the experimental design will meet specific decision criteria specified by decision makers and other stakeholders. Below are the seven steps:
 State the problem
 Identify the decision
 Identify the inputs to the decision
 Define the study
 Develop a decision rule
 Specify tolerable limits on decision errors
 Optimize the design
Figure 1 illustrates the quality improvement process that incorporates the DQOs for measurement program. The process begins usually in one or two meetings between the T&B Systems and Paramount. These meetings can be conducted via teleconference. The process is led by the Quality Assurance Officer (QAO) for the project and the DQO process is implemented. The QAO begins by asking a series of question regarding the objectives and through detailed discussion, the information needed by the QAO and the client begin to come into focus. After the initial meetings the client will meet and discuss the findings. The DQOs are then presented to the decision makers for approval.

T&B Systems Proposal A-4
Figure 1. DQO iterative process for Quality Improvement Once the DQOs have been approved, the next phase is translating of these DQOs into tangible goals. This usually begins with the creation of the QAPP/workplan. The QAPP is a planning document that illustrates how the monitoring that will be operated and maintained in order to satisfy the DQOs and the needs of the decision maker/client. The QAPP will:
 Provide descriptions of the data collection and analysis efforts;  Illustrate how monitoring equipment will be integrated, operate, maintain the monitoring equipment;
 Develop and implement study designs that include current and historic data;  Define the DQOs and illustrate how they will be met;
 Include all Standard Operating Procedures (SOPs) for the project.

We will in general follow the EPA guidance document EPA QA/G-5 - Guidance for Quality Assurance Project Plans to develop the QAPP. Since this is not a regulatory project, some of the recommendations in the guidance will not be applicable. However, we will still be addressing the primary elements of the guidance, which include the following:
 Project Management
 Data Generation and Acquisition
 Assessment and Oversight
 Data Validation and Usability
Once the DQOs are established and before beginning operations, the Measurement Quality Objectives (MQOs) must be established based on the DQOs. As the MQOs are met during each phase of the project, the decision makers will have the information necessary to document the performance of the systems that are in place. MQOs are designed to assess the measurement process to ensure that measurement uncertainties (i.e., the MQOs) are within the acceptable range established so that the DQOs can be met. The MQOs can be defined in terms of the following Data Quality indicators (DQIs):
 Precision: Precision is the degree of mutual agreement among individual measurements under prescribed conditions. For particulate systems, collocation of samplers is required in order to measure precision. Depending on the number of sites that are operated, it is a good field practice to have at least 10% of all samplers collocated. For this project, it is recommended that a collocated sampler should be incorporated at one of the sites.  Bias: Bias is the systematic or persistent distortion of a measurement process that causes error in one direction. The data from the collocated instruments will provide information for the bias within the systems.

T&B Systems Proposal A-5
 Accuracy: Accuracy is the correctness of data and refers to the degree of difference between observed and known, or true values. This information is typically established by calibrations and audits using transfer standards. For particulate measurements in general, there are no known true values, and sampler accuracy will be measured by performance (flow) checks and audits between the samplers and a certified flow meter.

Where transfer standards for calibration and auditing are available, as is the case with the most meteorological measurements, the general goal for accuracy is to be within one standard deviation of the precision for each measurement. All meteorological calibrations will be performed using methods consistent with the Quality Assurance Handbook for Air Pollution Measurement Systems, Volume IV: Meteorological Measurements Version 2.0 (USEPA 2008).
 Representativeness: Representativeness is a measure to which data can represents a characteristic of a sampling location. It is usually determined by assessing whether a monitoring location meets certain specified criteria. Initial site assessments will be performed at all locations at the time of the monitoring transition with any observed siting concerns being communicated to Paramount.
 Detectability: Detectability is the low range critical value that a method-specific procedure can reliably discern. Instruments will be selected and operated on the basis of whether or not the level of detection (LOD) meets the requirements for the program.

Laboratory QC data and field blank data will provide LOD information for the sampling efforts.
 Comparability: Comparability is a measure of the confidence with which one set of data may be compared with another. Typically, Comparability is verified by the performance of independent audits to ascertain whether or not sites still meet the objectives of the program. While independent audits have not been costed for this monitoring program, Paramount can elect to have an audit program if it is deemed appropriate.

Included as an appendix in the QAPP will be SOPs detailing the sampling procedures. We will be using the EPA SOP presented in Section G as a template. This SOP applies for an older model of BGI sampler, but while some of the details regarding the instrument display and operation will differ, the major components regarding sample handling and instrument QC will be the same.

A2.2 Equipment Installation
 Cr(VI) Samplers
It is understood that Paramount currently owns five samplers for the collection of Cr(VI) samples that will be used for the monitoring effort, consisting of either of the following:

1. BGI PQ100 Ambient Sampler

2. BGI Omni Ambient Sampler
It was not noted in the RFP if Paramount’s samplers are currently operational in the field or if they would need to be installed prior to the monitoring effort. While the extent of our assistance in installing the samplers is not known at this time, we have provided some labor in our cost proposal for this effort. Our team will work closely with SCAQMD personnel during the monitoring transition to become familiar with the sites and operations.

T&B Systems Proposal A-6
 Meteorological Measurements
While not directly requested in the RFP, T&B Systems is proposing that Paramount procure a meteorological station that consists of the following meteorological parameters and configuration:

1. Wind Speed and Wind Direction.

2. Temperature and Relative Humidity

3. Datalogger with Cellular Modem

4. Solar Powered

5. Tripod-Mounted
T&B Systems has previously purchased similar meteorological stations for the SCAQMD that were installed in locations around Paramount for identifying monitoring impacts of Cr(VI) within the community. We programmed the dataloggers and were tasked with providing real-time displays for the SCAQMD. We are proposing that the equipment be installed on a tripod, which makes for a more portable station that can be moved to different locations, if necessary. All equipment specifications are provided in Section G - Additional Information.

A2.3 Monitoring Operations
At the end of the SCAQMD transition period, T&B Systems will provide a full year of sample collection on a 1:6-day schedule (61 sample days x five samplers). It is assumed that a midnight-to-midnight sample period is desired, but we will program the samplers for whatever sample period is desired by Paramount. Filters will be collected on the first day following the completion of the sampling period, and packaged and shipped immediately overnight to the laboratory in coolers containing blue ice. In the event that weekend or holiday schedules impact delivery, samples will be stored in a freezer until shipping is possible.

Key to meeting the monitoring goals will be a strong QC program. The routine 6-day visits to the sites will include visual site inspections, diagnosis and repair of equipment problems, verify sampler clock accuracy and sample runtimes, replacement of sensors, if necessary, routine operational maintenance of monitoring equipment, and documentation and reporting of all problems and resolutions to project management. As part of this effort, flowrates of the samplers will be checked with a transfer standard that is certified annually. Chain of custody forms will be filled out during each of the 6-day visits and sent to CLN. An example Chain of Custody form from CLN can be found in Section G - Additional Data. Careful filter handling practices will be implemented including the use of laboratory gloves when handling, removing or installing the filter media.
 Quality Control Sampling
For regulatory monitoring, the EPA requires that PM monitoring networks of this scope include routine collocated sampling at one of the sites. While it is realized that this monitoring is not regulatory, collocated sampling will further define the quality of the collected data. We therefore recommend that one of Paramount’s samplers be operated as collocated sampler to determine the precision and bias of the data. This is crucial information since these are critical MQOs. If the data are to be shared with any outside entities, including the public, precision and bias information may be requested. It is recommended that an approximately 1:10 ratio of collocated samples relative to total samples be collected. If the designated collocated sampler is needed for routine monitoring to increase spatial representativeness of the network, sampler could be collocated for five of the months, and then used for seven of the months at a monitoring location of interest. These issues will be discussed during the DQO process described above.

T&B Systems Proposal A-7
Additionally, field blanks will be collected for the Cr(VI) samplers. The field blank filter will be loaded into the sampler and immediately removed from the sampler (thus no air flow through the filter), and handled and delivered to the laboratory per standard operating procedures.

Analysis of these filters (again at an approximately 1:10 ratio relative to total samples collected) will be used to further define the sampling LOD.
 Sampler QC Flow Checks and Meteorological Calibrations Flow checks will be conducted on all samplers during each visit. An “as found” and “as left” flowrate check will be performed prior to the removal of sample filters and following the loading of new filters. A complete flow, temperature and pressure calibration will be performed monthly on each of the samplers. These flow checks/calibrations will be conducted using National Institute of Standards and Traceability (NIST)-traceable flow standards that T&B Systems maintains at their Valencia office and consequently are routinely certified following EPA and NIST guidance. All calibrations will be performed using methods consistent with the EPA QA guidance and manufacturers recommendations. These methods will be included as part of the SOPs that will be developed and provided during the monitoring transition from SCAQMD. An example SOP has been provided in Section G – Additional Data and will serve as a template for the development of project specific SOPs for Paramount’s Cr(VI) monitoring.

The meteorological sensors will be calibrated using NIST traceable motors, compass, temperature and RH sensors. The calibrations will be performed every six months.

Following the calibration of all site samplers and sensors, the results will be summarized into a report that will become permanent documentation of the operations at the site. If adjustments are needed to equipment, or if any equipment is replaced, then both as-found and as-left calibration records will be provided. Included in the calibration report will be a summary of all activities that were needed to repair, adjust, calibrate or simply verify the operation.  Data Capture and Loss
Data loss cannot be avoided during field operations. Many things can affect data loss: power outages, severe weather or instrument malfunctions. T&B Systems will strive to collect 100% data recovery, with a firm goal of no more than 5% data loss.

The ASTM method states several situations where a filter is considered invalid:
 Filters which have been dropped or become contaminated with any foreign matter (that is, dirt, finger marks, ink, liquids, etc.)
 Filters with tears or pinholes which occurred before or during sampling  If the start and stop flow rates differ more than ±10%  Filter samples collected by the samplers which operated less than 23 hours or more than 25 hours
We recommend that analysis be conducted and reported for all samples, but flagged accordingly if the sample is subject to one of the above situations.  Materials and Parts
T&B Systems will purchase and maintain a spare parts inventory for the samplers. Cost have been included for these parts.

T&B Systems Proposal A-8
 Equipment Repair
As part of web-based data display system, routine screening of meteorological data will be performed to check for out-of-range conditions and data that are not being collected.

Notifications are provided by email for any condition outside of the specified criteria. This provides our data management and field service crews with the information to respond quickly to potential problems. These tools provide us with the ability to minimize down time.

Equipment repairs on the Cr(VI) samplers will be conducted as needed during at least weekly site visits at the time the filters are collected and loaded.

A2.4 Laboratory Services
T&B systems will subcontract Chester LabNet (CLN) located in Tigard, Oregon (https://chesterlab.net) for the analysis of 1/6 day 24-hour integrated Cr(VI) samples. We have used CLN for analytical services over the last couple of decades including XRF, Gravimetry and Metals analysis. CLN is an ORELAP accredited laboratory that specializes in inorganic air quality analysis and provides Cr(VI) sampling and analytical procedures that meet ASTM D6714-20. CRN can meet the weekly Cr(VI) analysis and reporting goals outlined by Paramount and can meet the monitoring goal of quantifying requested lower ambient levels of Cr(VI) (<0.06 ng/m3) and also highly elevated levels (>10 ng/m3). CLN’s Cr(VI) analytical methodology, QA/QC elements and SOP for Cr(VI) analysis performed to ASTM Method D7614-20 can be found in Section F – Subcontractors. This document provides the analytical method Minimum Detection Limit, Accuracy and Precision data quality objectives. Additional CLN SOP documentation can be found on the provided USB drive. CLN’s current ORELAP certification can be found in Section G – Additional Information. CLN will provide all filter media and cold storage packaging to T&B Systems for the shipment of the blank filter media from CLN to T&B Systems and the collected filter media from T&B systems to CLN for analysis following the weekly unloading of filters. Chain of custody forms will be filled for each sample run day and sent with each of the shipments to CLN. Copies of all documentation will be provided to Paramount and will be archived.

A2.5 Data Management
We will alert Paramount and SCAQMD immediately after the receipt of results from the laboratory of any highly elevated CR(VI) concentrations.

A key element of this monitoring effort is routine (weekly) uploading of Cr(VI) analysis data to the City of Paramount’s Environment Information Portal. Additionally, the inclusion of the meteorological data, including historical plots, wind roses, etc. can also be included on the webpage.

We will provide validated data files in an Excel compatible format. Data validation will include the following:
 Three levels of data validation (Level 0, Level 1, and Level 2) for continuous meteorological monitoring elements.
 Data validation will be conducted following procedures presented in the QAPP.  Meteorological data will be screened automatically for reasonableness, with notifications automatically emailed to responsible parties to rectify out-of-tolerance values.  Data will be reviewed at least weekly using time-series plots to identify potential issues that are not readily identified using automatic screening routines.

T&B Systems Proposal A-9
 Monthly validation of the data that carries the process to Level 2 will be performed on the data set. As the pre-screened data are already available, this will finalize the data into an archival set in a cost-effective manner.

Level 2 validated data will be provided in an agreed-upon format to Paramount on a monthly basis.

We shall retain all raw and final data for up to five years past the duration of the monitoring period and provide this information to Paramount before the termination of this contract. All relevant data will be stored locally at our office in Valencia and will be routinely backed-up to our backup drives and online Cloud storage.

A.3 COMMUNITY OUTREACH
A3.1 Community Meetings
Providing routine community outreach and a good working relationship and communication with Paramount during the monitoring effort will be key to a successful program. Following the execution of the contract and before commencing with the monitoring, T&B Systems will meet with Paramount personnel and members of the community to describe the monitoring plan and timeline in detail along with providing an overview of the measurement strategy, data quality objectives and details regarding the notification display options to the community.

Semi-annual community meetings are anticipated for the duration of the monitoring effort.

These meetings are designed to provide status and study updates to the community.

Finally, a community meeting will be scheduled at the end of the project where T&B Systems will summarize the monitoring data and relevant results and findings. As needed oral reports to the City Council will be provided.

A3.2 Public Website
Data collected from this air monitoring network shall be made available to the public weekly through a public website to inform the community about the levels of Cr(VI) pollutants in the air they breathe. In addition, if desired by Paramount, meteorological data can be uploaded in near real-time to the public website. The data will not be privately owned and will be readily available to the public for viewing or other use during and after the conclusion of the monitoring program.

Figures 2 and 3 are examples showing the relationship of PM10 concentrations at different time averaging intervals to the observed hourly average wind speeds. Plots such as these are easily generated through a login on our web page.

T&B Systems Proposal A-10
Figure 2. SCAQMD PM10 concentrations at various time averaging intervals (gold-1hr, red-4hr, blue-12hr, black-24hr) and hourly average wind speed for three sites.

Figure 3. VDV web page showing the SCAQMD Coachella Valley meteorological monitoring sites with individual graphical displays. Note the rapid identification of the loss of data connection for the Saul Martinez site in the 24-hour gust history (green trace).

Access to the historical data is provided through the Information dropdown menu. .

T&B Systems Proposal B-1
Section B

PROJECT TIMELINE
The air monitoring effort described above has been budgeted to operate for a one-year period.

Continued operation of the network can be easily extended as additional funding is made available. Table 5 provides the anticipated schedule for the proposed program over the oneyear period specified in the RFP.

Milestone Completion Date
Anticipated Contract Execution Assuming September 2021
Work with Paramount and SCAQMD during monitoring
transition September/October 2021
Community meeting – Team introduction, presentation of
monitoring network and public website October 2021
Installation of meteorological station and start of routine Cr(VI) sampling (1/6-day sampling) for a 1-year period
October 2021 – November
2022
Semi-Annual Community Meeting May 2022
Final Community Meeting November 2022
City Council Meetings As needed
Table 5. Estimated project timeline
T&B Systems Proposal C-1
Section C

PROJECT ORGANIZATION
Program direction for the project will be led by Mr. David Bush ([email protected] ). He is a Principal of T&B Systems and manages the operations out of T&B Systems’ Placerville office. In this role he will provide technical guidance and corporate-level liaison for all of the project operations.

Overall project management will be performed by Dr. Kenneth Underwood ([email protected] ). Dr. Underwood is a senior scientist and program manager at T&B Systems’ Valencia office. He will be responsible for managing the project and communicating with Team members, and will be the principal interface with Paramount. Key to the success of the contract will be maintaining a close working relationship between T&B Systems staff and Paramount staff. Dr. Underwood will work closely with Paramount representatives to provide Paramount with up-to-date reports on the project status and to assure that T&B Systems is meeting all goals.

Managing the day-to-day field measurement efforts and coordinating the various project activities including logistics for installation, calibration and processing of data will be Mr. David Yoho ([email protected] ). He will track costs and schedules, assuring that all field work in conducted on time and within budget. Mr. Yoho will also participate in interfacing with Paramount and the community.

Mr. Dennis Mikel ([email protected] ) will serve as the project Quality Assurance Officer. He will be in charge of developing the Quality Assurance Project Plan for the effort and will be responsible for verifying that it is implemented in routine data collection operations.

Supporting the routine operations will be Mr. Randall Baxter ([email protected] ). Mr. Baxter has extensive experience in air quality and meteorological equipment preparation, installation, maintenance and calibration. He will also provide the routine review of the data to help identify any conditions that are out of tolerance. Mr. Baxter will provide the weekly routine filter media shipments to CLN.

Resumes for key Team members are presented in Section E.

T&B Systems Proposal D-1
Section D

QUALIFICATIONS
T&B Systems is an international, multi-disciplinary environmental research consulting organization. It is organized and equipped to provide the technical expertise required to produce the most practical and economical solutions to the environmental problems facing the government, and urban and rural communities today. T&B Systems has offices in Valencia, Placerville, and Berkeley, California. T&B Systems staff is comprised of 24 permanent employees of whom 8 are considered professional/managerial staff, 13 field technicians and 2 administrative staff. T&B Systems maintains a full spectrum of air quality and meteorological monitoring and quality assurance equipment, including both conventional and saturation monitors; an array of particulate monitors and meteorological monitoring equipment; and specialized systems for auditing remote sensing systems.

T&B Systems was formed in 1986 with the goal of providing a full spectrum of environmental services through its core staff and associates. Key in the company focus is the philosophy of providing the appropriate services to address the client’s needs. Our success is reflected in the fact that virtually 100% of our work comes from repeat business and direct referrals from our existing clients to new ones seeking high quality services and solutions to a full range of standard to unique and specialized needs.

The following are key, relevant, recent (within the past three years) City, State and Federal projects demonstrating the proposed team staff experience in meteorological monitoring and measurement programs, with an emphasis on programs related to surface and upper-air meteorological and air quality measurements. Some programs are also included from our experience in the quality assurance of meteorological measurements as they demonstrate our knowledge and understanding of measurement and data validation programs.

South Coast Air Quality Management District – Coachella Valley Monitoring Support Period of performance: 08/03 to present
Reference: Mr. Kevin Durkee (909) 396-3168
T&B Systems Personnel: D. Bush, D. Yoho, P. Bush and R. Baxter The South Coast Air Quality Management District currently operates a four-station network of surface meteorological monitoring stations throughout the Coachella Valley to support high-wind forecasting for SCAQMD Rule 403.1: Wind Entrainment of Fugitive Dust. Wind speed and wind direction are measured at each of these sites, with one also providing continuous measurements of PM10 and H2S. As part of an ongoing contract, we and our subcontractor, Severson Company, are providing monitoring support for the four existing monitoring stations including Whitewater Wash, Desert Hot Springs, Palm Desert and Saul Martinez (near Mecca).

Initially, three of the stations were inoperable and in need of service and upgrades including the installation of new sensors, data loggers, and power and communications equipment. With the combined efforts of the team the three monitoring stations were made operable with new sensors and reliable communications. Since starting the support, we have processed data on a monthly basis and are posting monthly summaries in standard PDF format to a publicly accessible web page. Through the installation of innovative communications systems, real-time processing and graphics generation, and efficient programs for FTP data transfer, each of the sites now has data posted in real-time on the Internet. For the last five years, additional data from the SCAQMD routine monitoring network have also been ingested into the Vista Data Vision visual display and analysis system that allows detailed analyses to be performed from the T&B Systems Proposal D-2
total air quality and meteorological monitoring network through a web interface. This has allowed quick analysis of the data for forecasting and subsequent evaluations of air quality events. The combined networks have provided SCAQMD with significant additional capabilities, including a local station mounted on the rooftop of the SCAQMD headquarter. Access to these data is found at http://aqmdroof.tbsys2.com.

The San Francisco Bay Area BioWatch Program
Period of performance: 7/02 to present
Client: Bay Area Air Quality Management District
Reference: Charles Knoderer, (415) 749-4613
T&B Systems Personnel: D. Bush, N. Mazar, and P. Bush
T&B Systems, under sub-contract to the Bay Area Air Quality Management District (BAAQMD), was and is integral to establishing and operating the second largest BioWatch monitoring network in the nation--located in the greater San Francisco/San Jose area. BioWatch is an early warning system that can rapidly detect the presence and geographic extent of a biological agent release. The system was designed to enable federal, state, and local officials to comprehensively co-ordinate and respond to this potential threat. The network is operational 365 days a year and consists of numerous sites strategically located based on population exposure and dispersion modeling. As the program expanded, T&B Systems assumed responsibility for selecting and installing new sites, and maintenance and calibration of the sampling equipment. In 2008, T&B Systems received the Award of Excellence for Field Operations at the Dept. of Homeland Security’s (DHS) National Biowatch Conference. Among the achievements cited were the use of the Standard Operating Procedures (SOP) developed by T&B Systems as the basis for the National SOP, our continuing rapid implementation of procedural and equipment upgrades/modifications, and our nearly 99 percent data-capture rate over several years (over 900 samples monthly). For Super Bowl 50 in early 2016, the DHS requested that an additional 48 special event sampling locations be established for up to two weeks of twice-a-day sampling leading up to and during the Super Bowl. This included establishing samplers in and around three venues: Levi’s Stadium in Santa Clara, Moscone Center in San Francisco, and SAP Center in San Jose. The unprecedented number of special event locations and the distance between the venues and supporting laboratories created a number of logistical challenges. T&B Systems successfully met all of the special event sampling goals, and were again given the Award of Excellence for the effort.

T&B Systems Proposal D-3
Oceano Dunes SVRA E-BAM Studies Project Support
Period of performance: 10/13 to present
Client: State of California Department of Parks and Recreation Reference: Ronnie Glick, (805) 773-7180
T&B Systems Personnel: D. Bush, D. Yoho, R. Baxter, P. Bush, D. Mikel From 2011 through 2016, T&B Systems provided routine operational service of a 10-meter meteorological monitoring tower located at Oceano Dunes SVRA. In addition to maintaining and calibrating the sensors, T&B Systems conducted real-time remote polling and validation of the data. The transfer of the operations from the prior contractor to T&B Systems was very smooth and seamless with the data polling, validation and submittal performed in a timely and cost-effective manner. In addition, we installed and operated 3 temporary meteorological wind towers between 2012 and 2014 as part of the ongoing study.

Beginning in 2013 T&B Systems provided support to uninstall, test, calibrate and refurbish EBAM, particle profiling and meteorological equipment used to evaluate the PM10 impact problem at the Oceano Dunes State Vehicular Recreation Area. Included in this effort was a review of the previously conducted co-location project and collected data to determine the quality of the measurements and validity of the information collected. A critical review of the procedures, criteria and methods used provided valuable insight into the future studies to be performed at the Dunes. Additional support included assessment of the equipment, inventory and operational status of the various monitors and recommendations for future studies. In 2016 and again in 2019, T&B Systems was awarded the PM10 monitoring contract to conduct measurements from May through October of each year, currently through 2021. Through 2018, this included the testing, installation, operation, and maintenance of five E-BAM samplers at one permanent and four temporary locations on the Dunes. The scope of the monitoring network was changed significantly in 2019, expanding to 15 monitoring locations using Met One Particle Profiler samplers and meteorological measurements at all sampling locations.

Quality Assurance Support for US EPA OAQPS
Period of performance: 2014 to present
Client: Battelle
Reference: Doug Turner, (614) 424-3112
T&B Systems Personnel: D. Bush, K. Underwood, D. Mikel
Under a general support contract through Battelle for the US EPA Office of Air Quality Planning and Standards (OAQPS), T&B Systems has been tasked with providing technical direction and input for the meteorological measurements require for the EPA’s Photochemical Assessment Monitoring Stations (PAMS) network. For this effort, we are providing technical input for the PAMS Technical Assistance Document (TAD) and PAMS QAPP, and are responsible for the development of the SOPs for ceilometer measurements, which have been recently added as a PAMS requirement. We also are responsible to responding to shareholder’s questions regarding meteorological measurements, particularly those related to measurement QA/QC.

T&B Systems Proposal D-4
Beginning in 2013 T&B Systems provided support to uninstall, test, calibrate and refurbish EBAM, particle profiling and meteorological equipment used to evaluate the PM10 impact problem at the Oceano Dunes State Vehicular Recreation Area. Included in this effort was a review of the previously conducted co-location project and collected data to determine the quality of the measurements and validity of the information collected. A critical review of the procedures, criteria and methods used provided valuable insight into the future studies to be performed at the Dunes. Additional support included assessment of the equipment, inventory and operational status of the various monitors and recommendations for future studies. In 2016 and again in 2019, T&B Systems was awarded the PM10 monitoring contract to conduct measurements from May through October of each year, currently through 2021. Through 2018, this included the testing, installation, operation, and maintenance of five E-BAM samplers at one permanent and four temporary locations on the Dunes. The scope of the monitoring network was changed significantly in 2019, expanding to 15 monitoring locations using Met One Particle Profiler samplers and meteorological measurements at all sampling locations.

Quality Assurance Support for PSD Monitoring for Santa Barbara County APCD Period of performance: 06/86 to present
Client: Under contract to the Santa Barbara County Air Pollution Control District Project Contact: Joel Cordes Santa Barbara County APCD, (805) 614-6792 T&B Systems Personnel: R. Baxter, D. Bush, and D. Yoho
T&B Systems is performing quarterly performance audits of the PSD monitoring network operated for the Santa Barbara County Air Pollution Control District. The network monitoring includes a full range of continuous gas, meteorological, and particulate monitoring equipment for up to 20 sites during the late 1980s. This project is a continuation of QA/QC services provided to the District by T&B staff since 1986. Until 1994, T&B staff also performed the technical reviews of meteorological and air quality data submitted by the monitoring network contractors to the District to assess their validity and determine whether the data quality control/QA requirements were met. These reviews involved routine, detailed checks of contractors’ procedures for monitoring quality control, data processing and editing. In 1994, using procedures and training provided by T&B Systems staff, the District assumed responsibility for this data validation effort. Mr. Bush was the project manager from 1987 through 1992, participating in all tasks associated with the contract and managing the seven-person office that serviced the contract. He continues to manage the current audit effort. Mr. Yoho has been conducting quarterly audits of the monitoring network for the last seven years Air and Water Monitoring Support for the Paiute Tribes
Period of performance: 2004 to present
T&B Systems Personnel: D. Yoho, R. Baxter, D. Bush, P. Bush Since 2004, T&B Systems has been working with several Paiute Native American tribes to address air quality monitoring issues within their communities. Assistance consists principally of routine air monitoring audits during which general technical and trouble-shooting support of Paiute air and water-monitoring equipment is provided. In several cases, our initial audit encountered equipment that had been neglected for several years, in which case we assisted in evaluating necessary procedures for re-establishing accurate measurements. Additionally, T&B Systems provides data management support to several tribes, including routine air monitoring data submissions to the EPA AQS database as required by tribal EPA Air Grants. We are also assisting in the development of to a number of Quality Assurance Project Plans (QAPPs) required by the EPA, and are providing Quality Assurance training of the air-monitoring T&B Systems Proposal D-5
instrumentation for local tribal personnel. We have recently assisted with the upgrades of tribal data logging systems, helped with the installation and configuration of a new real-time PM samplers, and updated tribal web pages with real-time displays that are available for public viewing. We have also assisted the tribal site operators by providing a login to our real-time data acquisition and display system to provide analysis capabilities and alarm notifications of out-of-tolerance conditions for each of the instruments.

Below is a listing of tribes, tribal contacts and instrumentation and other services that T&B systems routinely supports:
 Bishop Paiute Tribe
Project Manager: Ms. Emma Ruppell (760) 873-7845 [email protected] - Ozone audits
- TEOMS (PM10 / PM2.5) audits
- 10-meter meteorological tower audits
- Web display of air quality data
- Visibility camera installations
 Big Pine Paiute Tribe
Project Manager: Ms. Sally Manning (760) 938-3036 [email protected] - 10-meter meteorological tower audits
 Fort Independence Paiute Tribe
Project Manager: Ms. Sarah Titus, (760) 876-4690 [email protected] - TEOM (PM10) audits
- 10-meter meteorological tower audits
- Web display of air quality data
- Water monitoring network (well and stream monitoring equipment) data logger integration and web data display
- Routine EPA AQS data submissions
 Las Vegas Paiute Tribe
Project Manager: Mr. Shannon Lee, (702) 490-8425 [email protected] - Ozone audits
- BAMS (PM10 / PM2.5) audits
- 10-meter meteorological tower audits
- Web display of air quality data
- Routine EPA AQS data submissions
- QAPP development support
 Lone Pine Paiute Tribe
Project Manager: Ms. April Zrelak, (760) 876-4690 [email protected] - TEOM (PM10 / PM2.5) audits
- 10-meter meteorological tower audits
 Pyramid Lake Paiute Tribe
Project Manager: Ms. Tanda Roberts, (775) 574-0101 x18 [email protected] - BAM (PM10) audits
- 10-meter meteorological tower audits
T&B Systems Proposal D-6
 Reno-Sparks Indian Colony
Project Manager: Ms. Laura Medvin, (530) 310-4556 [email protected] - BAM (PM10 / PM2.5) audits
- 10-meter meteorological tower audits
 Yerington Paiute Tribe
Project Manager: Ms. Celine Bethel, (775) 783-0240 x311 [email protected] - TEOM (PM10) audits
- Meteorological tripod audits
T&B Systems Proposal E-1
Section E

RESUMES
T&B Systems Proposal E-2
RESUME: DAVID H. BUSH

PRINCIPAL
Educational Background
B.S., Atmospheric Science, University of California, Davis, 1980 EPA Training Program, U.C. Davis, 1979-80
EPA Air Pollution Training Institute course, Quality Assurance for Air Pollution Measurement Systems, 1980 Mr. Bush is the owner of T&B Systems, and has spent over 40 years in the meteorological and air pollution research field, specializing in the development and implementation of quality assurance (QA) programs and in the setup and operation of air quality monitoring efforts. Since 1980, he has performed external and internal system and performance audits for air quality and meteorological measurements, laboratories, and data processing operations. In addition, he has developed QA auditing procedures, and managed QA contracts. He has performed over 500 air quality monitoring system and performance audits and was instrumental in developing new audit procedures, particularly in the auditing of particulate matter and meteorological monitoring systems. In addition, he has led several monitoring efforts, specializing in meteorological and particulate monitoring. He is the contract manager for a large bio- surveillance monitoring network in the Bay Area, providing daily samples from over 30 locations.

From 1993 to 2015, he managed efforts funded by the California Air Resources Board monitoring ozone and wind data at multiple levels on a 2000-ft transmission tower near Sacramento. In 2008, Mr. Bush was also responsible for conducting aircraft measurements of ozone and PM2.5 in Wyoming and Las Vegas, and for performing descriptive analyses of these and other data sets. In 2011, using his experience gained on the Sacramento transmission tower, he conducted long-line monitoring of wintertime boundary layer ozone and VOCs using a tethered balloon and a communications tower in Wyoming. In 2009, he setup and operated a Photochemical Assessment Monitoring Station (PAMS) for three years in northern California. In addition to conventional criteria pollutants, the effort included measurement of VOCs using a continuous gas chromatograph.

Mr. Bush also extensive experience with the small and inexpensive sensors that are changing the way air quality is being measured. In 2018, he headed the development of a sampling package for Kansas State University for use on UAVs flying into controlled-burn smoke plumes to measure 1-second ozone and PM2.5 concentrations, temperature, and RH, all as a function of GPS position, as well as obtain gas and particulate samples for later analysis. He also assisted in the construction of a portable sample package for the Environmental Defense Fund for sampling similar 1-second data, plus black carbon concentrations. The package was designed to be used by city personnel on fleet vehicles during routine driving. Two packages successfully operated in Huston on a daily basis during June, July and August 2018. Mr. Bush also validated the data collected during this pilot study.

Mr. Bush is a team member for a recently awarded Bay Area AQMD contract to develop a Sensor Center providing Bay Area communities with knowledge and guidance for using inexpensive sensors to accurately monitor local air quality issues.

Mr. Bush has been involved in a quality assurance (QA) role in several West Coast field data collection activities in the 1990s. He was the QA Manager for the California Regional PM10/PM2.5 Air Quality Study (CRPAQS), which included major field activities from late 1999 through early 2001. His responsibilities included overall management of the study’s QA team, preparing guidance documentation for the monitoring contractors, developing audit protocols, identifying audit resources, and scheduling audit activities. In a similar role, he was also the QA manager for the Central California Ozone Study (CCOS) QA program. This was a major addition to CRPAQS designed to provide a detailed investigation of the formation and transport of ozone in California’s Central Valley. In1987, he became the manager of a large on-site technical support contract for the Santa Barbara County Air Pollution Control District, managing the QA contract and conducting QA support. For his first 5-years with this contract, he was principally responsible for providing data validation and data management for the District’s 20 station PSD air quality monitoring network. In addition, he and his staff provided system and performance audits, and review of monitoring and quality assurance plans. Support is still being provided to the District through a T&B Systems contract managed by Mr. Bush, mostly in the form of audits of the meteorological and air quality stations.

Mr. Bush has been actively involved in recent measurement programs designed to study the effects of air pollution on human health. He was the QA Manager for the Fresno Asthmatic Children’s Environment Study (FACES). This was a multi-year health effects study that included both the collection of air quality and health-related data. For eight years, he was the QA Manager providing external quality assurance for the University of Southern California Children’s Health Study. All of the above studies involved collection of a wide range of data, including region-wide particulate and gaseous air quality data, lung function testing data, and health surveys. He also provides or has provided external quality assurance review of 18 epidemiological studies sponsored by the Health Effects Institute. These studies are investigating the effect that air pollution has on human health, particularly for children, asthmatics, and the elderly. Mr. Bush’s audits have expanded to include an international emphasis. He has conducted Health Effects Institute audits in the United Kingdom, Greece, Germany, the Netherlands, China, Taiwan, Mexico, and Canada, and for 4-years conducted annual audits of a multi-station monitoring network in the Andes in Peru.

Memberships
Air & Waste Management Association, American Meteorological Society T&B Systems Proposal E-3
RESUME: KENNETH H. UNDERWOOD, PH.D.

SENIOR SCIENTIST
Professional Certifications
Certified Consulting Meteorologist (CCM #466), American Meteorological Society Educational Background
Ph.D., Meteorology, Pennsylvania State University, 1981 M.S., Meteorology, Pennsylvania State University, 1978
B.Sc., Physics and Mathematics, Bowling Green State University, 1971 Dr. Underwood has over 30 years of experience as a product developer and consultant to the environmental and meteorological communities. Dr. Underwood is trained as a boundary layer meteorologist with a heavy emphasis on using ground base remote sensing technologies to investigate and monitor the critical atmospheric parameters for environmental monitoring and research studies. For 25 years, Dr. Underwood worked to implement and improve Doppler/SoDAR (Sonic Detection and Ranging) technology while considering that its primary application is the measurement of the local atmospheric mixing height as well as the local atmospheric wind and turbulence profiles. The applications for this technology are environmental monitoring, meteorological studies, wind resource assessment and monitoring, aircraft safety and any requirement to understand the 3D spatial and temporal evolution of the atmospheric boundary layer.

Dr. Underwood has designed, developed and utilized several Doppler/SoDAR systems including hardware and software for measuring wind and turbulence profiles within the atmospheric surface and boundary layer (surface to 2000 meters), developed FAA sponsored wake vortex measurement studies at several US airports using SoDAR (wind and turbulence) and Radiometer (temperature and humidity profiles), contributed his expertise to the NASA SonicBat program to quantify the interaction of sonic booms with atmospheric turbulence in convective conditions, designed atmospheric monitoring program designed to quantify the propagation of ultra-high frequency radio waves through cloud entrained liquid water drops and ice crystals for FB Technologies and the development of standard operating procedures (SOPs) as guidance for the EPA scheduled utilization of laser based ceilometer instruments to measure local mixing heights measurements for recent deployment of Photochemical Assessment Monitoring Stations (PAMS).

Dr. Underwood has designed over 30 power and communication autonomous field measurement systems that have been deployed throughout the world. Many of these systems continue to be in operation. These systems use a combination of solar, wind and generator power that have enabled operation for multiple years in some cases. They have utilized satellite, cellular and radio communication that were selected according the customer requirements.

From 1992 through 2001, Dr. Underwood served as Vice President for AeroVironment, Inc. managing its Products and Air Quality divisions. Concurrent with that responsibility, Dr. Underwood provide meteorological forecasting and planning support the AeroVironment solar powered plane (Helios) that set the altitude record of 29,410 meters that was designed as an alternative communications platform to satellite based platforms. Dr. Underwood introduced the SoDAR technology for ground-based wind measurements for wind resource assessment needed for wind energy investment development programs. Dr. Underwood purchased the SoDAR technology from AeroVironment, Inc. and created Atmospheric Systems Corporation (ASC) to design and manufacture SoDAR related technology from 2005 until 2016 when the technology was sold. Dr. Underwood has actively worked with T&B Systems since ASC was sold in 2016.

Dr. Underwood teaches Introductory Physical Sciences Laboratory (PSCI-101) and the Earth’s Weather and Climate (GEOG102) at Antelope Valley College (AVC). At the request of the AVC Air Frame Manufacturing Technology 4-year degree program, he developed an upper level, quantitative non-calculus meteorology course. It is listed as PSCI 302 Introduction to Quantitative Atmospheric Dynamics and Thermodynamics. He participated in the Meteorology B event for the AVC hosted Los Angeles Regional Science Olympiad.

Memberships
American Meteorological Society
American Society for Testing and Materials (ASTM)
T&B Systems Proposal E-4
RESUME: DAVID L. YOHO

SCIENTIST III
Educational Background
B.A., Environmental Geography, California State University, Northridge, 1998 Training Background
Hydrolynx Training Certificate, Hydrolynx ALERT Systems Training Class, 1999 ASOS Weather Observing Certificate, Van Nuys Airport, National Weather Service, 1998-2000 Mr. Yoho has 18 years of experience in the air pollution and meteorological research field. He is currently a scientist for T&B Systems and is responsible for conducting quality assurance (QA) audits of air quality and meteorological monitoring sites and assisting in air quality measurement programs. His QA activities include 18 years of ongoing QA support of the Santa Barbara County APCD conducting the air quality and meteorological performance audits of eight monitoring stations. In addition, he has been supplying routine QA support to several Paiute tribes in eastern California and western Nevada since 2010, including annual audits and QA/QC training. Between 2008 and 2014, Mr. Yoho was the primary auditor for the State of Wyoming Department of Environmental Quality SLAMS/SPM networks, which included quarterly gaseous and meteorological audits. Between 2001 and 2014, Mr. Yoho provided QA support of the South Coast Air Quality Management District’s (AQMD) sixty-three site network, which included audits of High Volume FRM PM10, TSP, FRM PM2.5, and PM2.5 SASS air quality monitoring samplers. In addition, Mr.

Yoho was responsible for performing audits of the AQMD PAMS upper air and surface meteorological network. In 2004, Mr. Yoho assisted in audits of gaseous analyzers and particulate samplers in Peru. Between 2003 and 2016, Mr. Yoho managed and performed the audits for a PSD air quality and meteorological monitoring station for Rocky Mountain Steel Mills. He has also provided QA support for the Fresno Asthmatic Children’s Environment Study (FACES) and Children’s Health Study (CHS) programs where he conducted audits of mobile and fixed air quality monitoring instrumentation for a program evaluating the effects of air pollution on children’s health. Mr. Yoho has also provided QA support of the Great Basin Unified Air Pollution Control District (GBUAPCD) radar wind profiler and surface meteorological site in the Owens Valley. As part of the GBUAPCD contract and AQMD upper air QA contract, Mr. Yoho was responsible in the preparation and release of rawinsondes. Mr. Yoho was also an auditor for the California Regional PM10/PM2.5 Air Quality Study (CRPAQS) and the Central California Ozone Study (CCOS). He conducted audits of surface and upper air monitoring systems for both studies, and conducted audits of particulate matter monitoring equipment for CRPAQS.

In addition to his QA experience, Mr. Yoho has assisted in several air quality measurement programs as well as operated and maintained several meteorological monitoring sites. In 2018, Mr. Yoho was in charge of designing and integrating two small mobile sensor packages for an Environmental Defense Fund (EDF) pilot study to track local air quality issues within disadvantaged communities. In 2017, Mr. Yoho managed a field saturation monitoring program and assisted with the installation and operations of twelve portable PM2.5 monitors and two meteorological stations in North Pole, AK. Additionally, in 2017 and 2018, Mr. Yoho was involved in PM10/TSP and meteorological fenceline studies in Seattle, WA and in Long Beach, CA using low-cost PM sensors. In 2017, he provided atmospheric measurement design, support and data analysis for the NASA SonicBat campaign at Kennedy Space Center, Florida. Since 2004, Mr. Yoho has been working with several Paiute Tribes to address air and water monitoring related issues to better understand their impacts on the local communities. Other recent monitoring work includes the installation, maintenance and calibration of the four meteorological stations and five portable PM10 samplers at Oceano Dunes State Vehicular Recreation Area and ozonesonde/rawinsonde observations as part of the South Coast Air Quality Management District (SCAQMD) Boundary Study, and measurements of ambient lead from airport operations. In 2015, Mr. Yoho installed 40 meteorological stations in the Midwest including a Parsivel and Micro Rain Radar. Mr. Yoho supported the operations of an air quality and meteorology PSD monitoring program in Kauai, Hawaii, which includes a fully instrumented 10-meter meteorological tower, a mini-SODAR, and a full spectrum of air quality measurements. He was the aircraft operator for ozone and precursor sampling programs in Nevada and Wyoming in 2007 and 2008, and has been actively involved in the instrument design and fabrication for large PM10 and Ozone saturation studies conducted in Las Vegas in the spring and summer of 2005. Beginning in 2004, Mr. Yoho was responsible for conducting routine calibrations, internal audits and maintenance of a meteorological network located in the Coachella Valley as part of a meteorological support contract with the AQMD. Mr. Yoho was the station operator for a PSD meteorological monitoring station in Ventura County.

He helped integrate and install the system and provided routine data polling, calibration support and processing and validation of the collected data. The station uses the most current technology for the measurement of meteorological variables and implements the Solar Radiation Delta Temperature (SRDT) measurement technique for the determination of atmospheric stability. For the CRPAQS program, in addition to his QA duties, he operated a multi-site network in the desert southwest for the measurement of visibility. For a large carbon monoxide saturation study in Las Vegas, he helped design and then fabricate instrumentation for the collection of CO data at more than 60 monitoring stations. For the same study he integrated and operated sampling equipment in a van for mobile measurements and mapping of CO during the 2001/2002 wintertime saturation study.

T&B Systems Proposal E-5
RESUME: DENNIS K. MIKEL

SENIOR SCIENTIST
Educational Background
M.S., Atmospheric Science, North Carolina State University, Raleigh, 2015 B.S., Biochemistry, California Polytechnic State University, San Luis Obispo, 1981 Mr. Mikel recently joined T&B Systems as a Senior Scientist with 34 years of experience in air quality monitoring and data analysis. From 2000 to 2018, he served as a Physical Scientist for the US Environmental Protection Agency (EPA), Office of Air Quality Planning and Standards (OAQPS) in Research Triangle Park (RTP), North Carolina. He was a national technical lead on emission and ambient monitoring of air toxics, fugitive dust, Greenhouse Gases, asbestos, meteorology, quality assurance (QA) and ultrafine particles. He also worked in the Ambient Air Measurement (AAMG) and Measurement Technology Group (MTG).

Key experience included:
 In 2011, he served as the Greenhouse Gas Reporting Rule Measurement Team Lead, coordinating the review of test reports and associated data, and heading meetings with stakeholders.  In 2010, he was the lead in a project with the Center for the Study of Open-Source Emissions to review and assist in the submittal of several Other Test Methods (OTMs). In this capacity, he reviewed and commented on the proposed methods.  Beginning in 2008, he led an effort researching the measurement methodologies of Ultrafine Particles/Nanoparticles (UFPs/ NPs), which are not currently regulated by the EPA. To understand the breadth of the measurement issues, he organized a 2- day workshop on the RTP campus that brought experts from around the country to discuss the measurement issues, and generated a white paper that summarized the findings. In 2011, he was co-lead on a project to create a compendium to describe the techniques and instrumentation that currently can measure UFPs/NPs.  In 2007, while working for MTG, he served a one-year rotation as the National Ambient Air Quality Assurance Lead, with the primary responsibility or implementing the National QA system. He supervised a team of five people who met biweekly to discuss the QA aspects of the ambient air data and its placement into the Air Quality System (AQS).  For 13 years, he was the National Air Toxics Trends Quality Assurance Lead. His duties included creating a comprehensive QA program for the National Air Toxics Trends Stations (NATTS) program and overseeing the implementation of QA across monitoring stations and laboratories. In this role, he created a national laboratory Proficiency Testing (PT) system and instituted a national Technical System Audit (TSA) program.  In 2007-2008, he was the team lead for re-writing the April 2008 revision of EPA’s QA Handbook – Volume IV:

Meteorological Monitoring. This included working with a variety of EPA, State and Local staff and contractors to re-write this EPA Handbook.
 In 2009, he was assigned as the QA Lead for the National School Air Toxics (SAT) program. As such, he was part of SAT management team and met with the group. His responsibility included creating an approved QA Project Plan (QAPP) and overseeing the collection of the data and their subsequent QA review and analysis.

From 1998 to 2000, Mr. Mikel was an Environmental Scientist for Region 4 of the US EPA in Atlanta, Georgia, working directly with the State and Local air pollution agencies. His duties included communicating technical information to the State and Local agencies in Region 4, reviewing Quality Assurance Project Plans (QAPPs) and serving as a grant coordinator for the State of North Carolina monitoring agencies. For several months, he was also the QA manager for two national programs: Air Toxics and PM Supersites. In 1999, he was the QA manager for the Atlanta Supersite, where he coordinated the Performance and Technical Systems Audits for the Supersite, promoted quality assurance/quality control principles, and reviewed QAPPs. As the National Air Toxics QA lead, he worked directly with the EPA Air Quality Assessment Division (AQAD) staff to implement the National Air Toxics Pilot Program, and was responsible to create the pilot QAPP and advise the AQAD staff on QA matters. .

Prior to his work with the EPA, Mr. Mikel was a Field Supervisor for the Ventura County Air Pollution Control District, where he was responsible for operation of all ambient monitoring equipment. He was also a QA officer during the Southern California Ozone Study -1997, participating in several workgroups that coordinated study. In 1996-1997, he participated in the re-issuing of the EPA Quality Assurance Handbook – Volume I, writing several sections in the 1998 revision. He also worked for AeroVironment, Inc. from 1987 to 1993 as a Program Manager/Field Auditor in a large support contract for the Santa Barbara Air Pollution Control District. In this role, he was responsible for all work, projects and activities, including supervision of a team of 6 professionals, client contact, and billing. He coordinated the QA review of ambient and meteorological data for the APCD, acquiring extensive experience in reporting, validating and verifying ambient air quality and meteorological data. As a field auditor, he performed quality assurance audits on ambient and meteorological equipment. He also provided support for a QA team in performing audits and assessments for several large-scale research projects, including the San Joaquin Valley Ozone Study, The Lake Michigan Ozone Study, and the National Parks Service Monitoring Network.

T&B Systems Proposal E-6
RESUME: RANDALL W. BAXTER

SENIOR TECHNICIAN
Educational Background
B.A., Apparel Production, California State Polytechnic University, Pomona, 2004 AIMS Data Systems Certified Teacher, AIMS360 Los Angeles California, 2005 Quickbooks entry-level bookkeeping, Los Angeles City College, 2007 Great Basin Unified APCD Quality Assurance Workshop 2012 Mr. Baxter is an associate scientist at T&B Systems. Since joining in early 2012, his work has focused on instrument integration, calibration, monitoring and database ingest and displays. He also supports the maintenance and certification of the calibration standards in the Valencia office and developed the T&B Systems calibration chamber used for certifying relative humidity probes.

Mr. Baxter is the principal technician in charge of on-going particulate and meteorological measurements being conducted at the Oceano Dunes State Vehicle Recreation Area. (ODSVRA) near San Luis Obispo, CA. Mr. Baxter is responsible for setting up the monitoring network’s equipment for monitoring during the park’s summertime dust season. From 2016 through 2018, the network consisted of five Met One E-BAM samplers, each with collocated meteorological measurements. Beginning in 2019, the network was redesigned to consist of fifteen Met One Particle Profiles, once again all with collocated meteorological measurements. In both cases, the sample systems were portable and solar powered, to allow for the movement of monitoring locations in order to meet study goals.

Mr. Baxter is responsible for the routine maintenance of all network monitoring equipment, providing biweekly maintenance of the network particulate monitors, as well as quarterly maintenance ODSVRA’s fixed meteorological tower. He was the primary technician in the effort to remove, refurbish and recalibrate the ODSVRA E-BAM network of samplers, including the meteorological monitoring equipment, before taking operation of the network in 2016.

Mr. Baxter is responsible for providing support to the South Coast Air Quality Management District (SCAQMD) in two roles; first, he provides primary calibration and maintenance support to the Photochemical Air Monitoring Station surface meteorological systems and second, is providing primary support in the upgrades and calibrations of the SCAQMD meteorological systems, with nearly 20 stations upgraded to date. In 2015 he provided the integration, calibration, and installation support to a network of over 50 agricultural meteorological stations in the Midwest with real-time remote access to all stations and ingest of data for displays of weather-related phenomena.

In 2014 he provided field operations support to the Fugitive Dust Coal Train Study in preparation, deployment, sample collection and data processing to document the emissions from coal transportation by rail. For the Clark County Department of Air Quality Mr. Baxter provides the routine maintenance of the upper air measurement system at North Las Vegas Airport consisting of a radar wind profiler and microwave radiometer.

Prior to joining T&B Systems, Mr. Baxter worked in designing data display and quality assurance systems for apparel manufacturers in the Los Angeles area. Mr. Baxter worked 7 years as an employee of Apparel Information Management Systems (AIMS360) as the director of training and development with implementation of data displays and online retailing systems for each client. This included a quality assurance audit on each client to ensure the manufacturing data were consistent with the sales data. This experience with data management and quality assurance has been utilized on a number of T&B Systems projects.

T&B Systems Proposal F-1
Section F

SUBCONTRACTORS
T&B Systems will be subcontracting with Chester LabNet to conduct the hexavalent chromium analysis. Their qualifications, included recent experience with similar projects, are presented in this section.

F.1 Chester LabNet
Hexavalent Chromium Analytical Method

1. Methodology
Chester LabNet uses ASTM D7614‐20 to analyze for hexavalent chromium. The analysis of hexavalent chromium is accomplished by ion chromatography (IC). Ion chromatography is performed on instruments equipped with a post‐column derivatization module and a UV‐Vis detector. In the analysis procedure, hexavalent chromium exists as chromate, due to near neutral pH of the eluent.

After separation through the column, hexavalent chromium forms a complex with diphenylcarbohydrazide (DPC), which is detected by the UV‐Vis detector at 520 nm. LabNet’s equipment includes two ion chromatographs dedicated to analyzing samples for hexavalent chromium.

The peak analysis is performed using Dionex Chromeleon chromatography software. Chester LabNet’s detection limit for hexavalent chromium is 0.2 ng/sample so the target detection limit of 0.06 ng/m³ can be achieved with an air volume of only 0.33 m³. Samples with high concentrations are diluted and reanalyzed to get results within the calibration range.

2. Sample Media
47mm diameter Ahlstrom grade 55 or Whatman 541 cellulose filters are purchased in bulk and stored in the Chester LabNet gravimetry laboratory. The filters are then inspected and impregnated in batches of 100 using a solution of 0.12 mM sodium bicarbonate (NaHCO3) solution and dried at room temperature in a laminar flow hood. 10% of the filters from each batch of impregnated filters are analyzed for hexavalent chromium. Batches with any detectable concentration of hexavalent chromium will be rejected. Filters passing the acceptance test will be stored frozen at ‐4 °C until ready for shipment. A number of filters from each lot will be retained to be used for method blanks and laboratory control samples. When filters are requested by the client, the filters are transferred to the laminar flow hood in the weighroom and loaded into cassettes. The filter cassettes are packaged in individual containers and are shipped in cooler boxes with blue ice. The filters must be kept frozen both before and after sampling.

The Chester LabNet filter preparation and acceptance parameters are summarized as follows:

Criterion Value Frequency
47mm impregnated cellulose residual
hexavalent chromium
< 0.2 ng/filter 10 %
The customer is responsible for shipping the filters back to the lab for analysis. They are to use a cooler with synthetic ice and ship them back to Chester LabNet using overnight delivery service. Upon return to the laboratory, exposed filters are received, inspected, and logged‐in at a central location. Shipments T&B Systems Proposal F-2
are inspected for sample integrity. Chain‐of‐custody forms are checked against shipment contents. Any sample integrity problems and/or discrepancies in paperwork are communicated to the Chester LabNet Project Manager. The Chester LabNet Project Manager contacts the client to determine corrective actions, if any. A contact report form is filled out detailing the substance of the determination. The form is added to the project file. Using the chain‐of‐custody form and individual filter cassettes, the sample custodian logs the samples into the LIMS, at the same time creating unique laboratory ID numbers for the filters.

The filter cassettes are first disassembled in the laminar flow hood in the temperature/humidity‐ controlled weighroom. The filters will be placed in extraction vessels, labeled with laboratory ID number assigned by the LIMS at the time of sample log‐in. Most often, the cassettes are reloaded with clean filters immediately after cleaning.

3. Analytical Results and Reporting
The ion chromatograph is calibrated using a blank and seven standards. These working standards are prepared from commercial standards traceable to NIST. Calibration verification is accomplished by the analysis of an initial calibration verification (ICV) standard at 0.5 ppb of hexavalent chromium. In addition, continuing calibration verification (CCV) standards at 0.5 ppb are run after every ten analyses. Each analytical run includes a method blank (reagents only), a sample media blank (reagents and blank filter extract), a laboratory control sample (spiked blank filter), a laboratory control interference check sample, a Replicate, and a post‐extraction spiked field sample. The interference check sample is an LCS that has been spiked with equal parts Cr VI and Cr III. Its purpose is to demonstrate that no Cr III is converted to Cr VI during the extraction. True duplicate and matrix spike samples are impossible to perform for this project because the entire sample is extracted for the analysis. The QC elements for the analysis of ions by ion chromatography, their frequency of application and control limits, and corrective actions are as follows:

QC Element Frequency Control Limits Corrective Action Calibration weekly ‐‐ ‐‐
calibration verification before each run or
every 12 hours
90 – 110% recovery analyze second time;
recalibrate after 2nd failure
continuing calibration
verification
10% 90 – 110% recovery rerun verification standard &
rerun previous 10 samples
method blank (reagents) one per extraction batch < method reporting limit report; review reagents & extraction process
Sample media blank (reagents
+ media)
one per extraction batch < method reporting limit report; review media & extraction process
laboratory control sample one per extraction batch 80 – 120% recovery laboratory control interference
check sample
one per extraction batch 80 – 120% recovery
replicate 10% ± 20 RPD flag data
matrix post spike 5% 75 – 125% recovery flag data
Data reports are prepared for each batch of samples received. After all QA/QC elements have been reviewed, the report is then created. An electronic file is generated using the LIMS that can be imported into a database.

4. Standard Operating procedures & Laboratory Quality Assurance Program The Chester LabNet SOPs to be used for this project are as follows:

T&B Systems Proposal F-3
SOP Number SOP Title
AD‐008.07 Sample Receipt and Log‐In
QA‐008.05 Assembly and Preparation of Data Reports
IC‐012.02 Preparation & Extraction of filters for Cr6+ by IC‐PCD GR‐006.09 Filter Cassette Assembly
IC‐010.07 Hexavalent Chromium by IC‐PCD CARB SOP MLD039

5. Experience
Chester LabNet has been analyzing air samples for hexavalent chromium by IC since 2004. Chester LabNet is accredited for the analysis of Cr VI in air by ORELAP. Sheri Heldstab, an employee of Chester LabNet, was one of the co‐authors of the ASTM method. Clients that have had ambient air samples analyzed for hexavalent chromium include Oregon DEQ, AirKinetics, Jacobs, among others.

6. Key Personnel
Estimated time spent for each of the key personnel for this project would be less than 10% of their total work time.

Paul Duda:  Customer Service Technical Director/Project Manager B.S. Engineering Management, 1987 (University of Portland) Responsibilities: Report generation, contractual issues Lisa Ball:  Sample Custodian/Project Manager
B.S. Integrated Science, 1996 (Portland State University) Responsibilities: Media shipping, sample log in
Jennifer Schleis:  Gravimetry Laboratory Technical Director B.S. Environmental Management, 2003 (The University of Georgia) Continuing Education – Portland Community College, Portland State University Responsibilities: Filter inspection, preparation and cassette loading Andrew Fischer: Analyst
B.S. Chemistry, 2019 (Linfield University)
Responsibilities: Sample extraction and analysis
Mike May:  Conventional Chemistry Laboratory Technical Director B.S., Biology, Portland State University, 2005
Responsibilities: QA review of all data
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
Uncontrolled Copy
T&B Systems Proposal G-1
Section G

ADDITIONAL INFORMATION
T&B Systems Proposal G-2
Toxics in Schools, Hexavalent Chromium SOP
July 30, 2009

Page 1 of 19 ends

Paramount City CouncilMarch 28, 2023

Paramount City Council
March 28, 2023