Paramount City Council
July 14, 2026

schedule of when service shall begin and submit the necessary documents to execute an agreement and initiate service.

1.8Required Submittal Documents

1. Signed Proposal Form

2. Subcontractor List

3. Contractor Experience Form

4. Labor and Materials Bond

5. Non-Collusive Affidavit

6. Performance Bond

7. References

PART II - TERMS AND CONDITIONS

2.1 Scope of Services

1. This scope of services is a general guide and is not intended to be an all-inclusive list of all the work necessary for completing the project scope. It shall be the Contractor’s responsibility to develop and implement a Preventative Maintenance (PM) program to effectively maintain all vehicle and equipment listed as Attachment “A” to this RFP, to the satisfaction of the Public Works Operations Manager.

2. The City currently operates a combination of leased and city-owned fleet consisting of approximately 436 vehicles and equipment, including sedans, trucks, tractors, forklifts, aerial lifts, turf mowers, small equipment, tools etc. (“City Fleet”). At this time, the City Fleet includes approximately eleven (11) hybrid vehicles and twentythree (23) fully electric vehicles, as identified in Attachment A (quantities subject to change throughout the term of this Agreement). The City intends to progressively replace portions of its fueled fleet with hybrid and/or fully electric vehicles as budget allows. Proposers shall account for this anticipated increase in hybrid and electric vehicles over the term of the Agreement and reflect corresponding reductions in overall maintenance requirements and costs, as electric vehicles generally lower levels of routine maintenance than fueled vehicles. Cost proposal for fleet maintenance should be adjusted based on increasing number of electric vehicles, which require less maintenance. a. At the discretion of the City, unit(s) may be added/deleted to the contract vehicle/equipment list.

3. The Contractor shall be responsible for ensuring that all equipment and vehicles used in the performance of this Agreement are properly maintained, fully operational, and in safe and standard working condition at all times, in compliance with all applicable federal, state, and local laws.

4. The Contractor shall promptly notify the City in writing of any proposed or actual sale, assignment, transfer, merger, consolidation, or other change in ownership or control of the Contractor. Any such change shall be subject to the City’s prior written approval, and the City reserves the right, in its sole discretion, to terminate the Agreement if it determines that the change is not in the best interest of the City.

5. The Contractor shall complete, commit, and provide priority service, including turnaround times.
a. Standard repairs and service shall be completed within 48 hours. b. Other repair times shall be communicated clearly to the Public Works Operations Manager or designee.
c. Priority repairs of vehicles and equipment shall be provided at any time within one (1) hour of notification.

6. Contractor shall perform all inspections and obtain any required certifications in accordance with local, state and federal law and regulations, these include but are not limited to annual speedometer calibration and certification meeting AAA or equivalent standards, SMOG, periodic smoke inspection test, dielectric and load testing, and any other established regulation or industry standard. a. Contractor shall perform all inspections and maintain all required records to comply with the California “Biennial Inspection of Terminals (BIT) Program.

Contractor shall also perform all other statutory inspections when and as required by Federal or State Law.

7. The Contractor will work collaboratively with City staff to meet the following key components:
a. Comprehensive and preventative maintenance schedules b. Full utilization of dealer standard warranty coverage c. Customer service responsiveness to maximize cost efficiencies and minimize unscheduled repairs and vehicle downtime
d. Courteous, quality service while providing staff with mechanically sound, safe, and reliable vehicles
e. Compliance with all State and Federal vehicle standards

8. The Contractor shall be responsible for all services related to fleet maintenance services Citywide on a routine/as needed/emergency request. Work shall include the following:
a. Contractor shall provide all superintendence, labor, equipment, and materials necessary to provide fleet maintenance to include preventive maintenance, major repair, minor repair, emergency repair, repair analysis, overhaul, tire service, smog inspections, aerial lift inspections, and such

other closely allied services as may be required to assure the continuity of effective and economical operation.
b. On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours described herein. c. Contractor shall provide administrative support to the City to ensure proactive maintenance of the fleet and ensure that all regulatory obligations of the City are met in relation to its ownership and operation of its vehicle and equipment fleet. Those tasks include, but are not limited to:
i. Create and maintain a computerized fleet maintenance information system, which includes vehicle/equipment history and organizes maintenance schedules according to individual manufacturer standards.
ii. Create and implement a Preventative Maintenance Program that must meet or exceed manufacturer standards for each vehicle/piece of equipment
iii. Manage all warranty benefits for each vehicle/piece of equipment, as needed
iv. Monitor and assist in the implementation of all regulatory requirements for the fleet from various agencies such as the South Coast Air Quality Management District (South Coast AQMD), California Air Resources Board (CARB), Cal-OSHA, EPA, which include, but are not limited to:

1. Changes in Air Quality Regulations

2. Safety Inspection Schedules
v. Contractor is responsible for all regulatory reporting requirements for the fleet, which include but are not limited to on an annual basis:

1. Annual Statement of Smog Testing Compliance – South
Coast AQMD

2. Annual Opacity Testing for all Diesel Equipment (CARB)

3. Annual Aerial Truck Certification – Cal-OSHA

4. Annual Forklift Certification – Cal-OSHA

5. Annual DOT Certification for Passenger Vans – DOT/CHP vi. All other administrative tasks as required for the proper maintenance of the fleet.

2.2Preventive Maintenance (PM) Schedules
a. The Contractor shall perform PM as scheduled, including routine inspection, servicing, repair, and replacement of equipment components on a regular basis so as to facilitate operation with minimum downtime (Attachment “B”). The PM program shall be in accordance with industry recognized best fleet maintenance

practices and shall comply with the original equipment manufacturer (“OEM”) specifications, warranties, and recommendations. The successful Contractor’s PM program shall, at a minimum, include the specifications outlined in this RFP.

However, the specifications outlined in this RFP are subject to change upon approval by the Public Works Operations Manager.

9. Contractor shall road test each vehicle and operationally test each piece of equipment after completion of a preventative maintenance inspection and/or repair to ensure full functionality.

10.The Contractor shall ensure that work does not interfere with the public.

11.City will provide a maintenance facility, located at 15300 Downey Ave., which will be provided at no cost to the Contractor.
a. All maintenance and repairs will be conducted at this facility unless otherwise approved upon by the Operations Manager or designee. b. All existing shop equipment (which will be shown and discussed prior to the first day) will be provided to the Contractor at no cost. Tools not included.

The Contractor shall purchase and maintain an automotive parts inventory (i.e., oil, windshield wiper fluids, etc.).

12.The Contractor will work closely and coordinate with the Public Works Operations Manager, or designee, on all related fleet maintenance activities, except for afterhours and emergency activities whereby the Contractor shall notify the City’s designee as soon as possible.

13.The City intends to establish cost and performance standards for fleet maintenance with a system of contract deductions, corrective action plans, or termination for cause, against the Contractor for failure to meet these standards.

The City will be evaluating the Contractor’s maintenance performance by the following performance indicators:
a. Vehicle availability with minimal vehicle downtime by classification i. Contractor shall maintain minimum vehicle availability of 95% by vehicle classification, excluding vehicles removed from service due to accidents, warranty repairs, etc.
b. Timely completion of preventative maintenance, statutory inspections, scheduling, and completion performance
i. Contractor shall complete 98% of scheduled preventative maintenance services on or before the due date or mileage/hour threshold.

ii. All statutory inspections (e.g., safety, emissions, DOT-related inspections) shall be completed by legally required deadlines. iii. 95% of preventative maintenance shall be completed within a (+/-) 5% mileage/hour window of manufacturer or City standards. c. Timely vehicle repairs
i. 90% of standard (non-emergency) repairs shall be completed within the following timeframes:

1. Light-duty vehicles: < 3 business days

2. Medium-duty vehicles: < 5 business days

3. Heavy-duty/specialized vehicles: < 7 business days

2.3 Unscheduled Repair Services

14.As a result of PM services provided, the Contractor may make recommendations for further repair services. The Contractor shall support its recommendations for such repair work by using diagnostic statistics, accepted performance standards, vehicle history records, mileage, and other customary means. The Contractor shall obtain prior authorization before completing any further repair work that is identified as a result of PM service.
a. The required turnaround time for PM service plus routine repair services done as a result of the PM inspection shall not exceed two (2) business days.

2.4 Changeover Period

1. Upon award of this contract, and prior to start-up, there will be a sixty (60) day changeover period during which the contractor will phase in. During the changeover period, the Contractor will ensure an adequate inventory of parts, lubricants, etc. The Contractor will take all necessary steps and actions to ensure full administration, including personnel hiring and training, setting up records, and all other procedures required for changeover. It will be the Contractor’s responsibility during this period to become familiarized with the total fleet operations and requirements of the City covered by this contract so that he may be able to schedule personnel and maintenance to maximize fleet operations.

2. The Contractor recognizes that the services provided by this Contract are vital to the City’s overall effort; that continuity thereof must be maintained at a consistently high level without interruption; that upon expiration of this Contract, a successor, either the City or another Contractor may continue these services; that the successor (the City or another Contractor) will need phase-in training; and that the Contractor must give his best efforts and cooperation in order to effect an orderly and efficient transition to a successor.

3. In view of the above, the Contractor agrees, upon written notification by the City, to provide phase-in/phase-out services for up to 60 days after Contract expiration at the same price as the previous period of performance. After notification, the Contractor agrees to negotiate in good faith with the City in determining the nature and extent of the phase-in/phase-out services, including a mutually acceptable detailed plan for phase-in/phase-out operations. The Contractor will be totally responsible for providing the services called for by this Contract during any phasein/phase-out period.

4. The Contractor agrees to cooperate with the successor, or another Contractor, in allowing as many personnel as practical to remain on the job in order to enhance the continuity and consistency of the services called for by this Contract. Toward this end, the Contractor agrees to disclose necessary personnel records and to allow its successor to conduct on-site interviews with its employees.

2.5Contracted vs. Non-Contracted Services

1. Contracted Services – Services that fall within the scope of work outlined in this agreement and are to be performed by personnel assigned under this contract.

These services include, but are not limited to preventive maintenance, routine and unscheduled repairs, vehicle inspections, reporting, and any other tasks specifically listed in Attachment “A” or related attachments. a. All contracted services shall be performed by employees who are assigned to this contract and during the regular hours of operation as defined in Section 1.6. These employees shall not be used to perform any services outside the defined scope of this contract or beyond the regular operating hours, unless explicitly authorized by the Contracting Agency.

5. Non-Contracted Services - Any work or services that fall outside the defined scope of this agreement. These services are not covered by the base contract and shall not be performed without prior written approval from the City. Examples may include, but are not limited to, accident-related repairs, body work, installation of aftermarket components, or services required due to driver negligence or external damage.
a. Non-contracted services shall not be performed by employees assigned to this contract during regular working hours, nor shall they be carried out using contract resources or facilities allocated for contracted work, unless approved in advance by the Operations Manager or designee.

If the City approves the performance of non-contracted services by employees assigned to this contract, such services shall be performed using personnel on duty; however, no labor or hourly charges shall be assessed for those employees. The City shall be billed only for materials

directly associated with the approved non-contracted work, at the Contractor’s actual cost plus a markup not to exceed ten percent (10%).

All such services and applicable material pricing shall be approved by the City in advance and billed in accordance with the agreed-upon terms.

1. The Contractor shall clearly distinguish between contracted and non-contracted services in all work orders, invoices, and reports, and shall maintain transparency with the City regarding any work that may fall outside the contract scope.

2. No payment shall be made for unauthorized out-of-contract work. All out-ofcontract work shall be at time and materials, at the hourly rate listed in the Contractor’s cost proposal.

3. At any time during the contract term, the City, by written notice, may increase the Scope of Work, make changes in operating and maintenance requirements, add additional vehicles and equipment to the fleet, or request repairs and services not covered by the basic contract, as he may find necessary to accomplish the general purpose of the work and service contracted for. Any and all work or service performed by written notice by the Contractor will be performed in accordance with all requirements of the General Conditions and Specifications of this RFP, plus any special provisions, and any specifications or special instructions issued to execute the extra or changed work.

4. Whenever the Contractor receives written notice, the Contractor will furnish (any or all, as requested in the written notice) the necessary manpower, service, parts, material, equipment, components, or appurtenances required to accomplish the repair, work, or service described in the notice. Such repair, work, or service will be completed within the applicable time when prescribed, but if no applicable completion time is prescribed, the work will be completed within a reasonable time, as approved by the Operations Manager or his designee.

5. Any item provided pursuant to a written notice must comply with the Contract and will be subject to the same reports, and inspections as well as acceptance or rejection in the same manner as any specific task herein described.

2.6 Invoices/Payment

1. The Contractor will submit monthly invoices for services performed during the previous month, in accordance with contract requirements (Annual Contract/12 months less (-) any Performance Requirement Indicator deductions plus any accident repair costs). After receipt and approval of monthly invoices by the Operations Manager, payment will be due. Invoices will include an itemization of parts, labor, and outside repair costs.

2. Cost adjustments for the second and subsequent year’s annual fixed amounts will be made using annual indexes of the “Consumer Price Index for All Urban Consumers, all items in the Los Angeles/Anaheim/Riverside/Metropolitan Area (1967 = 100) as published in the Monthly Labor Review by the U.S. Department of Labor, (CPI). Cost adjustments shall not exceed 5% of the total cost and must be submitted to the City, in formal written request, no later than the last day of March to take effect at the start of the next fiscal year (July 1). a. Contractor is responsible for calculating CPI adjustment factors subject to City approval. Copies of calculations and published indexes of the “Consumer Price Index for all Urban Consumers,” as identified in this section, will be submitted with each adjustment invoice for verification and approval.

3. City shall pay invoice within sixty (60) days of submission after the City has approved the invoice or after the Operations Manager or designee has accepted the services, whichever occurs later.

4. Method of Payment. The contract charges accruing during a given calendar month will be tendered to the Contractor at the Contractor’s then-current address for notices. If all the data necessary to compute any contract charges (and any credits or offsets) are not available in time to make sure payment when due, the City may make a good faith estimate of such data and compute the payment accordingly. a. Adjustments to such a payment will be made on the succeeding monthly payment after the necessary data are available. The City will not operate on the basis of estimates beyond thirty (30) calendar days.

PART III – STAFFING/PERSONNEL

3.1Contractor Responsibility

6. The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor employees in performance of this work statement shall be the responsibility of the Contractor. However, the Contractor shall comply with the general intent and specific policies set forth in the performance work statement concerning the conduct of employees as referenced herein. When the City directs, the Contractor shall remove from performance on the contract any employee who endangers life, property, or security.

7. The Contractor shall not employ any person who is an employee of the City of Paramount if the employment of that person would create a conflict of interest.

8. Contractor shall submit a complete organizational chart reflecting lines of management, supervisory responsibility, and functions.

9. Contractor shall submit job specifications, position descriptions, and minimum hiring criteria to include skill level experience, background, and education requirements for each job category shown in the staffing table.

6. Contractor shall provide a plan for maintaining staffing. This shall include all facets of maintaining a viable, stabilized work force including how the Contractor shall handle sickness, paid/unpaid vacations/leave, removal, vacancies, training of employees, and time associated therewith.

7. Contractor shall provide a contingency plan for rapid mobilization of personnel to prevent “downtime” in the event of work stoppage, strike, or emergency.

8. Contractor personnel shall present a clean, neat appearance and be easily recognized. All other Contractor personnel must wear a Contractor-furnished uniform with the company name and employee name clearly displayed.

9. Contractor shall ensure that personnel possess a valid Class “C” California state driver’s license.

10.Contractor shall provide a Contract Manager or Project Manager who shall be responsible for the performance of the work. The name of this person and an alternative(s) who shall act for the Contractor when the manager is absent shall be designated in writing to the Public Works Operations Manager no later than 30 days prior to contract start date.
a. Contract Manager or alternative shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. b. Contract Manager or alternative must be available during normal duty hours within 30 minutes to meet with city personnel designated by the Public Works Operations Manager or designee to discuss problem areas. After normal duty hours, the Contract Manager or designated alternative shall be available within 60 minutes.
c. Contract Manager and any alternative(s) must be able to read, write, speak, and understand English.
d. The City reserves the right to approve the appointment of the Contractor’s Contract Manager, including any replacements.

3.1Subcontracting/Assignment

1. The selected Contractor shall not assign or subcontract services of responsibilities without the prior written consent of the City. The City acknowledges that subcontracting can be in the City’s best interest but reserves the right of final approval. The City may in its sole and absolute discretion have similar work done by other contractors.

3.2Employee Training

8. General. The Contractor shall provide training of maintenance personnel, in maintenance techniques.

9. Special Training. Contractor shall be responsible for in-service training of personnel in the operations and maintenance of all specialized equipment currently assigned to the fleet. Any new equipment added to the fleet are purchased against specifications which require the manufacturer to provide training to fleet service personnel at no cost. The Contractor shall make all necessary arrangements on behalf of the City of Paramount, CA, to obtain such training for his personnel within 30 days after acceptance of new equipment to provide the Public Works Operations Manager with written verification of compliance upon completion of training.

3.3Certifications

1. Contractor must obtain ASE Blue Seal certification for the City facility within one (1) year of award of contract.

2. Contractor and any sub-consultants shall possess any necessary professional certifications and/or licenses related to the work to be performed required by appropriate licensing authority in the State of California and shall provide evidence of such to the City with their proposal or prior to commencement of the work in such a form as the City shall require.

3. Contractor is responsible for maintaining qualified journeyman mechanics. The mechanics shall be qualified and ASE certified to work on the following repair categories:
- Fuel injection
- Air conditioning systems
- Electronic ignition systems
- Emission controls systems
- Automatic transmission repair
- Diesel engine repair
- Gasoline engine repair
- Hydraulic systems
- Electrical systems
- Fire apparatus repair
- Welding/fabrication
- Brake systems
- Diagnostics

3.4City Performance of Services During Labor Strikes

1. The services called for under this Contract are of critical importance. In the event of a labor strike by the Contractor’s employees, the Contractor will be responsible for maintaining the continuity of service to the City. However, the City reserves the right to take over the performance of this Contract. In such event, the services will be performed exclusively by City employees or by another Contractor and not by a mix of City and non-striking Contractor’s employees. Under such circumstances

and at the direction of the Operations Manager, the Contractor agrees to remove its non-striking work force from performance sites and not to interfere in any way with City performance. The Contractor further agrees under such circumstances to permit the City to use essential Contractor-furnished property. The City will equitably compensate the Contractor for use of such property. The Contractor will not be entitled to payment for any performance period or part thereof during which the City assumes performance pursuant to this provision. This clause does not limit the City’s rights under any other provision of this Contract including but not limited to “Default,” “Termination for the Convenience of the City,” and “Inspection of Services.”
PART IV – QUALITY CONTROL/ASSURANCE

4.1Quality Control/Assurance

1. Contractor shall establish and maintain a complete Quality Control Plan to ensure the requirements of the contract are provided as specified. Contractor shall provide to the Public Works Operations Manager a copy of the Contractor’s Quality Control Plan. An updated copy must be provided at least 10 days prior to the service start date and as changes occur.
a. This plan shall include:
i. An inspection system covering all the services required in this contract and must specify the areas.

4.2Performance Evaluation/Meeting(s)

1. Criteria for Evaluating Performance and Payment. Performance standards have been established by the City relating to downtime, preventive maintenance/statutory inspections and repair reworks. The Contractor will be expected to meet those standards, minimally, without incurring deductions. If performance falls below these minimum standards, the deductions indicated will be levied against the total monthly contract price. Actual performance will be tracked on the Computerized Fleet maintenance System. The Contractor shall explain in writing the reason that service category(s) did not meet the minimum performance standard and how performance will be returned to acceptable levels.

The Operations Manager or his designee will evaluate the Contractor’s explanation and determine if full payment, partial payment, or the contract termination process is applicable.

2. The Contract Manager may be required to meet at least weekly, or as determined by the Operations Manager, during the first month of the contract and thereon.

Meetings will be as often as necessary. However, a meeting will be held whenever a Contract Discrepancy Report is issued.

10.Six months from the contract starting date, the Contractor and the City will examine the performance standards to determine their validity. Additionally, the City may elect to introduce incentives for meeting or exceeding the performance standards.

4.3Acceptance of Performance or Late Performance

1. Re-performance or late performance rights should be an exception rather than the rule in a performance work statement. The Contractor is expected to ensure performance to standard through the quality control system.

2. Except as otherwise provided in this section, the services required by this contract are of such nature that defective or incomplete performance disclosed by City inspection is not subject to correction by re-performance or late performance and the Contractor shall not be required or entitled to re-perform, perform late, or otherwise correct defective services for the purpose of improving an existing inspection rating or avoiding a reduction in the full contract price.

3. At the sole election of the City and upon notification to the Contractor, the Contractor may be required to re-perform or perform late any or all defective work disclosed by City inspection including defective and incomplete performance.

Where the City elects, the Contractor shall be notified promptly after inspection that specified defective services will be re-performed or performed late and completed within a reasonable time specified by the City. In such cases, the City shall re-inspect work designated for re-performance or late performance, and the Contractor will pay any damages to the City sustained, for example, the costs associated with re-inspection.

4.4Physical Security

1. Contractor shall be responsible for safeguarding and locking up all city property provided for Contractor use. At the close of each work period/day, facilities, equipment, and materials shall be secured.

4.5Key Control

1. The Contractor shall establish and implement a method(s) of ensuring that all keys issued to the Contractor by the City are not lost or misplaced and are not used by any unauthorized persons. No facility/building keys issued to the Contractor by the City shall be duplicated.

2. Contractor shall report the occurrences of a lost or duplicated key to the Operations Manager.

3. Contractor shall implement a system to monitor the borrowing of any vehicle keys by City staff. If any Contractor issued keys are lost, it is the responsibility of the Contractor to replace, at no cost to the City.

4. It is the responsibility of the Contractor to prohibit the use of keys issued by the City by any persons other than the Contractors employees or city employees engaged in the performance of assigned work in those areas.

4.6Safety Requirements

1. Contractor shall develop and provide at the contract start date a Safety Plan for the protection of the City facilities and property to provide a safe work environment for Contractor personnel. The safety plan shall be written to conform to the CALOSHA safety requirements.

4.7Disputes/Mediation

1. Disputes. Shall be resolved, when possible, through discussion between parties, including no less than one face-to-face meeting with principals prior to initiating any request for mediation or initiating other means of formal dispute resolution.

2. Mediation. Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within thirty (30) days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from the mediators listed by either the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a “blindfolded” process.
a. The cost of mediation shall be borne equally by both parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties, but not more than sixty (60) days, unless the maximum time is extended by the parties.

PART V – REPORTS

5.1REPORTS

1. The Contractor shall process data from the following functional areas of the contract daily and provide the following computerized reports in the frequency noted. All weekly reports shall be delivered to the Operations Manager or designee by 2:00 p.m. each Monday. All monthly reports shall be delivered to the Operations Manager or his designee on or before the fourth calendar day of the month following the reporting period.

a. Vehicle Master List (Quarterly). This list (Attachment “A”) shall be updated quarterly, or as needed, by the Contractor. The list shall include equipment no., equipment class, manufacturer, description, license no., model, year, mileage/hours, and any other necessary information.
b. Vehicle/Equipment Service Schedule (Monthly). This calendar shall display vehicles/equipment due for service. It shall be prepared by the Contractor (by division) and submitted to the user division supervisor at least sixteen (16) weeks in advance.
c. Preventative Maintenance No Show Report (Weekly). A listing of vehicles not delivered for scheduled preventative maintenance.
d. Fleet Downtime Report (Monthly). Hours of monthly downtime by class/vehicle number.
e. Fleet Operating Expense Report. Summary of monthly operating expenses by class (includes Preventative Maintenance and Repairs) f. Vehicle Abuse Report (Monthly). Summary of indications of abuse by vehicle operator in excess of wear and tear.
g. Management Report (Monthly). Summary (one page) of following:
i. Maintenance/repair costs for the month compared to contract price. ii. Failure/attainment in each performance area subject to reward/liquidated damages
iii. Costs for accidents and warranty not included in contract price iv. Number of shop orders
v. Number of service calls
vi. Number of vehicle PMs scheduled/completed
vii. Downtime by category and in total
viii. Cumulative records of sub-contracted work
ix. Total labor hours expended
x. Total parts cost
xi. Problem/accident summary
xii. Service Report of Repairs and Maintenance on Fire Apparatus and other equipment as requested by the City.

PART VI – CITY-FURNISHED PROPERTY AND SERVICES

6.1GENERAL. The City shall provide the facilities, equipment, materials, and/or services listed below.

6.2PROPERTY.

1. Facilities. City shall provide the Contractor with a mechanic bay at no cost. The Contractor shall not use the facility for work on vehicles or equipment not owned or leased by the City. Compliance with the Occupational Safety and Health Act and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor. The City will assume no liability or responsibility for the Contractor's compliance or noncompliance with such requirements, with the exception of the aforementioned responsibility to make corrections in accordance with approved plans of abatement subject to city-wide priorities. Prior to any modification of the facilities performed by the Contractor, the Contractor must notify the Contracting Officer and provide documentation describing in detail the modifications to be performed. No alterations to the facilities shall be made without specific written permission from the Contracting Officer; however, in the case of alterations necessary for OSHA compliance, such permission shall not be reasonably withheld. The Contractor shall return the facilities to the City in the same condition as received, normal use and approved modifications excepted. These facilities shall be used in the performance of this contract only.

2.Equipment. The City shall provide the Contractor equipment listed in Technical Exhibit 3. Equipment has been inspected for compliance with the Occupational Safety and Health Act (OSHA). The Contractor is responsible for maintaining all City-furnished equipment listed in Technical Exhibit 3. Maintenance will be performed throughout the performance period in accordance with approved commercial practices. Contingent with funding, the City will replace equipment only when it is no longer usable for its intended purpose due to fair wear and tear.

3.Equipment Inventory. Not later than five (5) days prior to start of the basic contract period, the Contractor and a City representative shall conduct a joint inventory of all City-furnished equipment listed in Technical Exhibit 5. The Contractor shall receipt for all equipment provided by the City. The Contractor and a City representative shall jointly determine the working order and condition of all equipment. Items of equipment missing or not in working order shall be recorded.

The City will replace missing items and repair all items not in working order or the Contracting Officer will direct the Contractor to replace the missing item(s) or accomplish the repair and the Contractor will be reimbursed as pre-agreed costs. a. The City Representative will give disposition instructions for items beyond repair. The Contractor and the City Representative shall certify their agreement as to the working order of the equipment. If the Contractor does not participate in the inventory, the Contractor must accept as accurate the listing(s) and stated condition of equipment provided by the City. If the Contractor participates in the inventory but does not agree with the City Representative's determination as to the working order of the equipment, this failure of the Contractor to agree on working order and defects shall be

treated as a dispute pursuant to the clause of this contract entitled, "Disputes".

4.Equipment Accounting. The Contractor shall designate custodians and alternates to receipt and account for City-furnished equipment. This equipment is designated in Technical Exhibit 3.

5. Obtaining Additional or Replacement Equipment. The Contractor shall submit requests for additional, or replacement City-furnished equipment required in the performance of the contract. The Contractor shall submit such requests through to the Contracting Officer for approval and any appropriate contract modification.

Upon approval, the Contractor shall obtain the equipment by placing orders for such items through the Contracting Officer. Equipment purchased by the Contractor without Contracting Officer’s authorization shall be paid for by the Contractor.

6.Equipment Accountability. Thirty days prior to completion of the contract, a joint inventory of equipment shall be conducted by the Contractor and a City representative. The Contractor shall be liable for loss or damage to City-furnished property beyond fair wear and tear. Compensation shall be affected either by reduced amounts owed to the Contractor or by direct payment from the Contractor, the method to be determined by the Contracting Officer. All equipment in need of repairs/maintenance shall be repaired/maintained by the Contractor within 30 days of discovery, but before the joint inventory is made. All repairs/maintenance not performed by the Contractor shall be made at the City's option and at the Contractor's expense. In the case of damaged property, the amount of compensation due to the City by the Contractor shall be actual cost of repair, provided such amount does not exceed the economic value. In the case of loss or damage beyond economic repair to equipment, the amount of the Contractor's liability shall be the depreciated replacement value of the item to be determined by the Contracting Officer. Any failure of the Contractor to agree with such determination shall be treated as a dispute pursuant to the clause of this contract entitled "Disputes".

7. Disposition of Equipment. When equipment is determined to be beyond economical repair, the equipment will be returned to the City in its entirety. Upon completion of the contract, the remaining City equipment shall be returned to the City.

8.All City-furnished equipment will remain in its designated area. A final inventory and evaluation shall be made prior to payment of final invoice.

6.3MATERIALS.

1.Parts and Supplies. The inventory of parts and supplies owned by the City or the City’s Contractor at the start of the contract period shall be purchased by the Contractor. The value of the inventory will be determined by a complete joint

physical inventory to be taken by the City and the Contractor. Items that are mutually agreed upon as being obsolete or incorrect will be withheld from the agreement and disposed of by the City. The remaining items will become the responsibility of the Contractor for inventory control and accounting, utilizing a City approved Fleet maintenance Information System.
a. Contractor will be responsible for the security of the parts inventory. Upon expiration or termination of the contract, an inventory of parts and supplies of equal dollar value will be returned to the City at the City's selection. Such inventory will be applicable to the fleet then in service. The Contractor may sell to the City, additional usable parts and supplies inventory acquired for use by the Contractor in connection with the services and work provided for under this contract as approved by the City. The purchase price for the City shall be the Contractor's acquisition cost.

2. Fuels. The City will supply all fuels for fleet vehicles and equipment. No fuel will be provided for non-City vehicles or equipment.

3. Oil, Petroleum, Lubrication Products. All oil, petroleum and lubrication products including "add-on" engine oil will be provided by the Contractor.

4. Tools and Equipment. Tools and equipment furnished to the Contractor will remain City property and shall be maintained by the Contractor during the term of the Contract.

5. The City shall supply the Contractor with repair parts for Special Purpose vehicles if those Parts are available only through City supply channels.

6.4SERVICES.
a. Utilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities, which shall include:
- Lights shall be used only in areas where and at the time when work is being performed.
- Water faucets or valves shall be turned off after the required usage has been accomplished

2. Telephone. The City will provide telephone service.

3. Custodial. The City will not provide custodial service. Contractor is responsible for cleaning and maintaining a safe workspace. Contractor is required to keep their workspace perimeter clean and free of any tools, equipment, and any trip hazards.

4. Refuse Collection. Collection and disposal services shall be provided by the City with the exception of used oil, tires, and hazardous waste.

5. Insect and Rodent Control. Pest control will be provided by the City.

6. Grounds Maintenance. The City will provide maintenance and repair of roads, walks, parking areas, and designated draining areas.

7.Equipment Maintenance. The requirements for Contractor maintenance are detailed in Attachment “B”. Radios and radio equipment will be maintained and/or replaced by the City. The City is responsible for installation of radio transmitters, MDC equipment, receivers, and repair to such equipment installed on city vehicles.

6.5POLICE AND FIRE PROTECTION.

1.Police.
a. Public Safety non-emergency line (also to be used after business hours):
(562) 220-2002
b. Lakewood Sheriff’s Dept: (562) 623-3500
i. 5130 Clark Ave. Lakewood, CA 90712
c. Fire Protection: Los Angeles Fire Dept. Station 31: (562) 634-6559 i. 7521 Somerset Blvd. Paramount, CA 90723
ii. The Contractor shall comply with standards of fire prevention and safety set forth in state and local directives. The Contractor shall make all assigned facilities, areas, and equipment available for inspections, surveys, and accomplishment of fire protection services, maintenance, and repair by authorized City or contract personnel.

Prior notification shall be given to the Contractor by Contracting Officer.
iii. Fire prevention/protection services and inspection and maintenance of City-furnished fire extinguishers and systems will be given by the City.
d. Maintenance and repair of real property facilities will be done by the City.

The Contractor shall designate a building manager. The Building Manager shall identify routine maintenance and services and submit work orders to the City through the Contracting Officer. Maintenance beyond normal "wear and tear" shall be the responsibility of the Contractor.

PART VII – CONTRACTOR FURNISHED ITEMS AND

SERVICES

7.1GENERAL.

1. The Contractor shall furnish everything required to perform all services required by this performance work statement. Except for those items or services specifically stated to be City furnished.

7.2 CONTRACTOR FURNISHED ITEMS AND SERVICES.

1. Parts and Supplies. The Contractor will furnish at his own expense all parts required to perform the maintenance and repair work described in this Contract, with the exception of body, trim and frame repair on wrecked vehicles due to accidents, vandalism or abuse, which costs shall be borne by the City. The Contractor will be responsible to ensure that parts are available to meet the operations essential requirements of this Contract, and to maintain the performance of the work described in this Contract to acceptable quality levels.

The Contractor shall provide his own vehicle for parts pick up.

2. Batteries. Contractor shall provide all batteries. Batteries shall have adequate CCA and reserve capacity to meet the load requirements of vehicles, including all accessories. The group size should correspond to the application. CCA, reserve capacity, and group size of replacement batteries shall be no less than that of the original equipment battery.

3. Oil Lubrication Products. Contractor shall provide all oil and lubrication products, including add on oil, required in the performance of the work described in this Contract. Contractor shall provide recycled oil that has been certified as re-refined oil which meets or exceeds these specifications by the American Petroleum Institute (API). Contractor furnished products shall meet the requirements established by the vehicle manufacturers.

4. Tires. Contractor shall provide all tires and be responsible for their proper disposal.

Tires shall meet the requirements established by the vehicle or equipment manufacturers. Tires will be replaced when the tread reaches 3/32”.

5. Hazardous Waste. Contractor shall control and dispose of all hazardous waste materials generated from the performance of this contract including oil, solvents, batteries, coolant, asbestos, oil filters, tires, contaminated grease sweep, etc., according to all applicable laws and regulations.

6. Hand Tools. The Contractor shall ensure that mechanics have adequate tools to perform the required repairs and services as set forth in this contract.

7. Computer and Software. The Contractor shall provide a Computerized Fleet maintenance Information system capable of providing computerized records and scheduling of preventive maintenance on the vehicles and equipment detailed in this Contract, and other computerized records pursuant to this Contract as required. Computerized Records and Schedules will include as a minimum those listed in Technical Exhibit 3. Upon termination of this contract, the Contractor shall provide the City or successor with current and historical cost/productivity data and software as may be required for phase in/phase out.
a. All records/data maintained during the term of the contract shall remain the property of the City.

8. Custodial Service. In all facilities furnished by the City, the Contractor shall maintain the facilities in such a condition that it would not jeopardize safety, be conducive to fire hazards or cause deterioration of the facilities. Wash and rest areas will be kept clean, and litter will be removed.

9. Physical Security. The Contractor shall be responsible for safeguarding all City property in its work area. At the close of each work period, facilities and equipment shall be secured.

10.Telephone Service. The Contractor shall use existing telephone lines.

11.Removal of Contractor Property. Upon completion of the contract, a City representative will observe the removal of incumbent Contractor's equipment from installation premises: all Contractor equipment, supplies, and materials will be removed. The facilities being vacated by the outgoing Contractor shall be cleaned to the satisfaction of the City.

12.Grounds Maintenance. The Contractor shall be responsible for policing his assigned grounds, sidewalks, storage and parking areas. This includes at least 50 feet from outside wall of furnished facilities.

7.3REPAIR AND REPLACEMENT PARTS

1. Contractor shall provide motor vehicle and equipment repair parts equal in quality to replacement parts supplied by the original equipment manufacturer.

2. Commercially purchased or Contractor rebuilt parts may be used if they equal or exceed the quality of the original parts.

3. Used parts may be used only on an “exception” basis when other sources have been exhausted and with written approval of the Operations Manager or his designee. Used parts include cannibalized parts from City furnished vehicles.

4. Contractor will be responsible to assure that parts are available to meet the requirements of the Contract.

5. Replacement Parts. The Contractor shall furnish all replacement parts. Quality of parts shall be equal to or better than the parts in the equipment when the equipment was turned over by the City.

PART VIII – SPECIFIC TASKS

8.1VEHICLE MAINTENANCE

1. General. Contractor shall maintain vehicles and equipment listed in “Attachment A” to meet standards established by the original equipment manufacturer and as further amended by directives stated in this Contract. The Contractor shall perform maintenance and repair service on all units covered by this contract in the facilities provided for this service, or in the field as required.

2. Contractor shall maintain vehicle and equipment listed in “Attachment A” to meet standards, including scheduled and unscheduled maintenance up to the one-time repair limit.

3. Repairing of vehicles damaged by accident, abuse, and incident is the responsibility of the Contractor up to $300.00. All repair costs beyond this limit is on a reimbursable basis.

4. If a vehicle repair estimate exceeds the one-time repair limit, the Contractor shall submit the requirement to the Operations Manager or his designee. The portion of the costs that exceeds the one-time repair limit shall be worked and paid in accordance with the over and above procedures outlined in this Contract. The repair cost will be authorized by the Operations Manager or designee and the Contractor prior to performing the work. VOC calculations stop when the Operations Manager receives the repair estimate and begin again when the Operations Manager or designee gives approval for the repair. If it is determined that the repair limit will not be exceeded, the VOC is calculated from the time the vehicle enters the shop.

8.2REPAIR PARTS – REFER TO SECTION 7.3

1. Invoices for all parts purchased by the Contractor from any source shall be maintained for the duration of contract and options. The invoice and sales slip files shall be made available to the City upon request. Parts charged to individual vehicles shall be priced at Contractor’s acquisition cost and sales slips will be attached to and filed with the work order.

2. Vehicle warranty work will be the responsibility of the Contractor. All warranty work that is out of commission and is not the fault of the Contractor will not be counted in VOC calculations. Documentation of follow-up actions shall be maintained and provided to the City every 10 days.

8.3RADIO INSTALLATION AND MAINTENANCE

1. City shall be responsible for coordinating the maintenance and repair of radio equipment with a designated Contractor.

2. Contractor shall be responsible for repair and associated costs of Contractorcaused damage to radio equipment.

8.4VEHICLE ACCESSORY AND SPECIAL EQUIPMENT

1. An item added to a vehicle to meet an operational requirement will be purchased by the vehicle using activity (requestor) and will be installed and maintained by the vehicle maintenance Contractor. The item will be transferred from one vehicle and installed on another vehicle upon receipt of an approved authorization. Examples of accessories and special equipment are spotlights, spare tire racks, mirror, horns, coolant/oil/battery heaters, lights, campers, cargo shells, hydraulic tail gates, towing hitches, winches, etc.

8.5MINOR REPAIR

1. Contractor shall:
a. Provide a quick turnaround repair service for repairs estimated to take one half hour (30min) or less. Repairs shall begin not later than 10 minutes after arrival of vehicle.
b. Operate a tire facility to provide repair and replacement of vehicle tires.

Remove and reinstall mounted tires (including unscheduled roadside service). Repairing flat tires will be by patching or plugging. No use of tire sealant will be authorized.

2. Road Calls. Contractor shall provide on-site scheduled and unscheduled maintenance for vehicles which, because of design or immobility, cannot be economically delivered to the vehicle maintenance facility.

3. Service calls to start or repair vehicles that are disabled away from the shop area are the responsibility of the Contractor. Service calls shall be responded to immediately. Once Contractor is notified of a disabled vehicle, Contractor shall provide City staff with an estimated time for tow/repair service. Contractor shall make necessary arrangements for tow service or repair within one (1) hour from original time of service call. All service calls will be recorded. A service call control

register using a consecutive numbering system will be maintained and these will be retained for the duration of the contract period.

4. After Hours/Emergency Services
a. Emergency or after-hours minor repairs shall be defined as unscheduled repairs occurring outside of normal business hours as stated in Section 1.6 that are necessary to:
i. Restore a City vehicle to safe operating condition, or ii. Prevent service disruption to critical City operations b. Minor repairs may include, but are not limited to:
i. Battery replacement or jump-starts
ii. Tire repair or replacements
iii. Belt, hose, or fluid replacement
iv. Electrical issues preventing vehicle operation
v. Minor brake, steering, or cooling system repairs that do not require a full vehicle teardown
c. Contractor shall provide 24 hours a day, 7 days per week emergency and after-hours minor repair services.
d. Contractor shall designate a single point of contact for after-hour service requests.
e. Contractor shall maintain on-call personnel capable of responding to City service requests outside of normal business hours.
f. Contractor shall acknowledge emergency service requests within 30min of notification.
g. Contractor shall dispatch qualified personnel within 1 hour of request acknowledgement.
h. Contractor shall arrive on-site or initiate remote diagnostic support within:
i. 2 hours for critical or safety-related issues
ii. 4 hours for non-critical minor repairs
i. Contractor shall complete > 90% of emergency minor repairs within 4 hours of arrival, unless extended time is approved by the City due to complexity or parts availability, in which Contractor must make Operations Manager or his designee aware.
j. Contractor shall obtain City authorization prior to performing emergency repairs, unless delay poses an immediate safety risk

k. All emergency and after-hours repairs shall be:
i. Documented by the Contractor’s work order system,
ii. Clearly identified as “Emergency/After-Hours Service”, iii. Supported with time stamps for request receipt, dispatch, arrival, repair start, and repair completion
l. Contractor shall perform post-repair functional testing on 100% of emergency and after-hours minor repairs prior to returning the vehicle into service.
m. Vehicles shall NOT be released until verified safe and operational.

UNIT # YEAR DESCRIPTION GVW Fuel
1 2006 Ford F-350 XL SuperDuty - Graffiti Truck 13,000 Gas 13 2007 Isuzu NPR HD 7,999 Diesel
14 2007 Chevy 3500 9,000 Gas
21 2007 Ford Escape Hybrid 4,680 Gas/Electric
25 1991 Chevrolet Pick-up Truck 2500 3,929 Gas
105 1969 Christmas Train (1969 Ford Wagon) - Gas
126 1992 International Dump Truck 4600 4x2 11,640 Diesel 196 1993 Ford Ranger XL 2,895 Gas
257 1996 Ford Pick-up Truck F-250 4,285 BiFuel (Gas/Cng) 267 1996 Ford Pick-up Truck F-150 6,250 Gas
269 1996 Ford Utility Body Truck F-250 8,600 Gas
285 1997 International 4700 Utility Truck 25,200 Diesel 321 2001 Ford Stake-bed Truck F-350 Superduty 8,160 Gas 361 2003 Ford Pick-up Truck F-250 Superduty 8,800 Gas
371 2008 Chevrolet Silverado 2500 Truck 5,259 Gas
377 2009 Chevrolet 2500HD Truck 9,200 Gas
378 2009 GMC Topkick C6500 - Bucket truck 19,500 CNG
379 2009 Toyota Highlander 6,150 Gas/Electric
397 2011 Honda Hybrid Insight ~1,237 Gas/Electric
400 2012 Chevrolet 1500 Hybrid 5,469 CNG
402 2012 Ford F450 Stencil - Paint Truck 5,671 Diesel
408 2013 SUV - Penske Toyota 6,150 Gas/Electric
409 2013 SUV - Penske Toyota 6,150 Gas/Electric
410 2013 SUV - Penske Toyota 6,150 Gas/Electric
411 2013 Ford Transit Van 3,336 Gas
413 2013 Ford Transit Van 3,336 Gas
414 2015 Ford Transit Connect XL Van 5,280 Gas
416 2015 Ford Transit Connect XL Van 5,280 Gas
420 2016 Ford Truck F350 w/Lift Gate 5,726 Gas
423 2016 Ford Truck F350 w/Dump Body 8,920 Gas
424 2016 Toyota Highlander 6,150 Gas/Electric
425 2016 Toyota Highlander 6,150 Gas/Electric
426 2016 Ford F250 Truck 6,720 Gas
427 2016 Ford F250 Truck 6,440 Gas
428 2016 Ford F250 Truck 6,440 Gas
430 2017 Ford F150 - Utility Truck - Graffiti Truck 6,430 Gas 431 2017 Ford F350 - Utility Truck 9,020 Gas
434 2017 Chevy Silverado C1500 Truck 5,198 Gas/Electric 435 2017 Toyota Highlander Hybrid 6,150 Gas/Electric
438 2018 Ford F250 XL Truck 5,472 Gas
440 2018 Chevy Silverado Truck 5,198 Gas
442 2018 Ford F350 - Utility Truck 8,350 Gas

VEHICLES
Attachment "A"

443 2018 Ford F350 XL Bucket Truck Boom 10,560 Gas
445 2019 Toyota Highlander Hybrid 6,150 Gas/Electric
449 2019 Ford F250 XL Truck w/Arrow Board 5,472 Gas
454 2019 Ford F350 Super Duty w/Lumbar Rack 14,000 Gas
455 2019 Ford F350 Super Dutyw/Lumbar Rack 14,000 Gas
456 2019 Club Car 975 Electric
457 2019 Club Car 975 Electric
460 2019 Ford F-250XL 6,605 Gas
461 2020 Ford F-250XL 5,677 Gas
464 2020 Ford F350 - Stakebed 9,400 Gas
469 2021 Honda ATV TRX420 TM1LM - Gas
470 2021 Honda ATV TRX420 TM1LM - Gas
472 2022 Nissan Leaf SV 4,508 Electric
473 2022 Nissan Leaf SV 4,508 Electric
476 2021 Nissan Leaf SV 4,508 Electric
477 2021 Nissan Leaf SV 4,508 Electric
483 2022 Ford 450Truck 9,920 Gas
484 2022 Street Sweeper Freightliner 33,000 CNG
485 2022 Ford F250 10,000 Gas
486 2022 Ford F250 10,000 Gas
491 2023 Nissan Leaf SV 4,508 Electric
492 2023 Nissan Leaf SV 4,508 Electric
493 2023 Nissan Leaf SV 4,508 Electric
494 2022 Ford F250 XL 5,468 Gas
495 2022 Ford F250 XL 5,468 Gas
496 2022 Ford F250 XL 10,000 Gas
499 2023 Ford F250 XL 10,000 Gas
503 2023 Ford F250 XL 10,000 Gas
507 2024 Nissan Leaf SV - Electric
508 2024 Nissan Leaf SV - Electric
509 2024 Nissan Leaf SV - Electric
510 2023 Ford F250 - Electric
511 2024 Nissan Frontier 2x4 6,012 Gas
512 2024 Chrysler Voyager LX 6,055 Gas
513 2024 Chrysler Voyager LX 6,055 Gas
514 2024 Chrysler Voyager LX 6,055 Gas
516 2024 Nissan Frontier 2x4 6,012 Gas
517 2024 Nissan Frontier 2x4 6,012 Gas
518 2024 Nissan Frontier 2x4 6,012 Gas
519 2023 Ford F550 - Graffiti truck 18,000 Gas
520 2024 Nissan Frontier Crew Cab 4,859 Gas
521 2024 Nissan Frontier Crew Cab 4,859 Gas

522 2024 Nissan Frontier Crew Cab 6,012 Gas
523 2024 Ford F150 Lightning 8,550 Electric
524 2024 Ford F150 Lightning 8,550 Electric
525 2024 Ford F150 Lightning 8,550 Electric
526 2023 Ford F250 XL 10,000 Gas
527 2024 Nissan Frontier 6,012 Gas
528 2024 Ford F150 Lightning 8,550 Electric
530 2024 BrightDrop Cargo Van - Zevo 600 11,000 Electric 531 2024 BrightDrop Cargo Van - Zevo 400 11,000 Electric 532 2025 Nissan Hatchback - Electric
533 2024 BrightDrop Cargo Van - Zevo 400 11,000 Electric 535 2025 Nissan Ariya 5,313 Electric
536 2025 Nissan Ariya 5,313 Electric
7 2006 Turfco Mete-R-Matic XL - -
9 2006 Bagst Little Wonder Vacuum - Gas
12 2006 Excell Pressure Washer VR2522 - Gas
22 2007 Northstar Pressure Washer - Gas
28 2007 Northstar Pressure Washer - Gas
31 2005 Honda Rototiller F-220 - Gas
33 2007 Single Drum Vibrator Roller - Diesel
34 2008 Power Trim Edger 308-H - Gas
38 2011 Homelite Pressure Washer - Gas
39 2011 Homelite Pressure Washer - Diesel
40 2011 Portable Light Trailer - Diesel
41 2011 Portable Light Trailer - Diesel
44 2003 Ground Hog T-4 Trencher - Gas
54 1973 Clark Fork Lift 12,460 Gas
61 1980 Mikasa Vibrating Plate MVC 90A - Gas
62 2007 Kabota Tractor (Offroad Vehicle) - Diesel
64 1987 FCP Portable Light Standard (Trailer) - Diesel
66 2001 Honda Water Pump WH15X - Gas
68 2006 Multiquip Trash Pump PX-400 - Gas
69 2001 Multiquip Trash Pump PX-400 - Gas
70 2006 Briggs & Stratton Pump 1062 - Gas
124 1982 Multiquip 3" Trash Pump QP301T - Diesel
129 1982 Multiquip 6" Trash Pump - Diesel
135 2010 MK Cement Saw Honda GX240 - Gas
143 1983 Multiquip 6" Trash Pump - Diesel
145 1983 Yamaha Generator-Single Phase 120 Volt - Gas
180 1990 Winco Powermight Gen. DX3200 - Gas
194 1993 Dayton Port. Generator 3ZC39 - Gas

EQUIPMENT

195 1993 Dayton Port. Generator 3ZC39 - Gas
203 1993 Kubota Water Pump KGP-15 - Gas
210 Kubota Tillar AT 70S - Gas
210A 2024 Rotortillar Pro XLDRT - Gas
211 General Hole Digger 330 - Gas
213A 2015 Dosko Stump Grinder 691 SP - Gas
216 Power Trim Edger 308-H - Gas
221 Dynamight Generator K300/B - Diesel
228 1994 World Controls Arrowboard (Trailer) - Battery
232 1992 Kohler Generator 250ROZD71 (Trailer) - Diesel
239 1994 Onan Generator (Well 14) - Diesel
253 1995 Multiquip Trash Pump 6" - Diesel
254 1995 Multiquip Generator GA-6RZ - Gas
265 1996 MK Cement Saw MK 2020H - Gas
266 1996 Turtco Sod Cutter 85503 - Gas
276 1997 Speedflo Powerliner 4000 - Gas
280 1997 Honda Generator EX 1000 - Gas
281 1997 Multiquip Vibratory Roll VR36H - Gas
282 1997 Millerbilt Trailer (for roller) - -
293 1998 Multiquip Generator GA-6R72 - Gas
294 1998 Multiquip Generator GA-6R72 - Gas
298 1998 Case Loader 621B (Offroad Vehicle) - Diesel
304 1999 Billy Goat Vacuum KD 510 H - Gas
308 1999 Turfco EDGE-R-RITE 85303 - Gas
312 2000 Big Tex Trailer 35SA-10 700 -
313 2000 Daewoo Fork Lift D40S-2 Diesel - Diesel
317 2000 Gearmore Totatillar Series L - Gas
318 2000 Honda Harmony Tillar FG100-A1 - Gas
319 2000 Dayton Generator 3LW64 - Gas
320 2014 SDI Trailer Mount Sprayer 3,000 Gas
326 2001 Hydro Tek Steam Cleaner SC32007KQ (Trailer) - Gas 328 2001 Hydro Tek Steam Cleaner SC3305V (Trailer) - Diesel 334 2001 Multiquip Contractor Pump QP-40TA - Diesel
336 2002 Bobcat Skid Steer 863G - Diesel
337 2002 Zieman Trailer (for Bobcat) - -
341 2002 Mikasa Tamper - Gas
342 2002 Dayton Generator 3LW64 - Gas
343 2002 Tru-Cut Lawn Mower C-27 - Gas
345 2002 Honda Rotary Mower - Gas
346 2002 Honda Rotary Mower HRC 216 KHXA - Gas
352 2002 Scott Nursery Trailer - -
362 Honda Generator EX 5500 - Gas

365 2003 Porter-Cable Generator BSI 525-W-1 - Gas
372 2007 John Deere - Progator 2020A - Gas
375 2008 John Deere - Progator - Gas
376 2008 Harper Turbo Vac - Gas/Diesel
381 2009 Honda Generator - Gas
382 2009 John Deere Progator 2020A - Gas
384 2011 Billygoat Vacuum - Gas
387 Tow Behind Powerwash - -
392 2011 John Deere 45 Gallon Sprayer - Gas
393 2011 Homelite Pressure Washer - Gas
394 2011 Homelite Pressure Washer - Gas
395 2011 Homelite Pressure Washer - Gas
398 2011 Textron EZ-Go Utility Vehicle - Gas
399 2011 Triking Jacobsen Reel Mower - Diesel
401 2012 Husqvarna K760 - Gas
403 2010 MQ Power Generator - Diesel
404 2012 Rodenator Gopher Killer - Propane/Oxygen
405 2013 Turf Groomer - Salud Pk - Gas
406 2013 Turf Sweeper - Salud Pk - Gas
407 2013 Honda Generator EU2000 - Gas
415 1999 Trailer Carrier Endr 5,000 -
417 2016 Trailer/Carrier - Carson 600 -
418 2015 John Deere TX 4x2 - Gas
419 2015 Trailer Radar 700 -
421 2016 PSC RADAR Trailer - Top Mount Sam II 2,000 -
422 2016 Mobile Stage - Century MPP2424 7,220 -
429 2017 Honda WT30X Trash Pump - Gas
432 2017 City Hall Emergency Generator - Diesel
432A 2017 City Hall Generator's Trailer 10,000 -
432B 2017 MQ Pintle Coupler - -
433 2015 Homelite Pressure Washer - Gas
436 2017 SASE Scarifier - Gas
437 2017 Tsurumi Submersible Pump - Electric
439 2018 Gonitz Jetter 2HP Electric - Electric
441 2018 Honda EU 2200I Generator - Gas
444 2018 Honda EU 3000IS Generator - Gas
446 2019 Case Tractor Loader Backhoe - Diesel
447 2019 Honda HRC2016 Mower - Gas
448 2019 Airman Air Compressor - Diesel
450 2019 Honda EU220i Generator - Gas
451 2019 Honda Water Pump - Gas
452 2019 Honda EU220i Generator - Gas

458 2019 John Deere Gator TE 4x2 Electric Electric
459 2019 Honda EU2200i Generator Gas
462 2020 Honda EU2200i Generator Gas
463 2020 Honda EU2200i Generator Gas
465 2021 Honda Generator Gas
466 2021 Billy Goat Brush Cutter Gas
467 2021 H.S.P. Message Board 96L-3 3,500 -
468 2021 H.S.P. Message Board 96L-3 3,500 -
474 2021 H.S.P. Message Board 96L-3 1,589 Electric
475 2021 H.S.P. Message Board 96L-3 1,589 Electric
478 2019 Titan Paint Sprayer Gas
479 2022 Meridian Flatbed Trailer - 7616W 10,000 -
480 2022 Dayton Generator 6FYA4 4534/9995 Gas
481 2022 Honda Water Pump Gas
482 2022 Wachs Utility Vacuum (Trav-L-Vac) 7,000 Gas
487 2022 Champion Generator 4650 Watt Gas
488 2022 Champion Generator 4650 Watt Gas
489 2021 Champion Generator 2500 Watt Gas
490 2022 Dayton Generator 12000 Watt Gas
497 2023 SAM Radar Trailer 700 LBS -
498 2023 SAM Radar Trailer 700 LBS -
500 2023 DeWalt Pressure Washer Gas
501 2023 UltraLav Portable Restroom Trailer ADA-2
502 2023 John Deere Gator TE Electric Electric
504 2014 Honda Generator Gas
505 2015 Honda Generator Gas
506 2023 Anker 767 Portable Power Station Battery
515 2023 John Deer Gator 1,389 Electric
529 2024 Hyundai Forklift 6,482 Diesel
534 2025 Multiquip Cement Mixer 1,200 Gas
T-14 2007 Stihl Blower BR500 - Gas
T-15 Chain Saw 038 - Gas
T-17 2007 Husqvarna Chain Saw 338XAT - Gas
T-18 Echo Weedeater SRM 265S - Gas
T-23 Stihl Chainsaw - MS 200t (PB411) - Gas
T-24 Honda Water Pump WH15 - Gas
T-26 2000 Echo Blower T-26 2000 - Gas
T-32 Blower PB411 - Gas
T-50 Echo Weedeater - Gas
T-52 Echo Weedeater - Gas
T-60 2006 Cut-Off Saw T5400 - Gas
TOOLS

T-62 2000 Echo Blower T-62
- Gas
T-64 Echo Hedge Trimmer- Gas
T-83 Stihl Cut-Off Saw- Gas
T-89 1997 Stihl Hedge Trimmer - HS 80 - #10 - Gas
T-93 Multiquip Mikasa Tamping Rammer- Gas
T-96 1998 Stihl Chainsaw - 026- #3- Gas
T-102 2006 STIHL TS400 Concrete saw- Gas
T-110 ECHO EDR 2400 - Hole Digger- Gas
T-112 2011 Echo Hedge Trimmer - HC161- Gas
T-127 Stihl Blower- Gas
T-133 Stihl Chainsaw - Gas
T-143 Echo String Edger - SRM-261S- Gas
T-149 2003 Stihl Hedge Trimmer - HS 80 - #5- Gas
T-152 Stihl Hedge Trimmer - HS 80 - #8- Gas
T-156 Weedeater- Gas
T-160 Hedge Trimmer HCA -261- Gas
T-161 Weedeater- Gas
T-162 Hedge Trimmer- Gas
T-165 2009 Echo Blower - PB 500H- Gas
T-166 2009 Echo Blower - PB 500H- Gas
T-167 2010 Tamco Back Tamper T-6- Gas
T-168 2010 Stihl Chainsaw - MS-441- Gas
T-169 2009 Cosmo Tayor-Way Spreader- Gas
T-170 2009 Stihl Blower BR420- Gas
T-173 2010 Echo Blower- Gas
T-174 2010 Power Trim Edger - 308-H- Gas
T-175 2010 STIHL HEDGE TRIMMER HL 100K- Gas
T-176 2010 Echo String Edger - SRM-280- Gas
T-177 2011 Echo Blower - PB 500H- Gas
T-178 2011 Echo Hedge Trimmer - HCA 265- Gas
T-179 2011 Shop Vac - Wet/Dry Vacuum- Gas
T-180 2011 Stihl Hedge Trimmer HL 100k- Gas
T-181 2011 Stihl Chainsaw MS192TC- Gas
T-182 2011 Stihl Hedge Trimmer- Gas
T-183 2011 Echo Blower - PB 500H- Gas
T-185 2011 Echo Weedeater - SRM280T- Gas
T-186 2011 Echo Weedeater - SRM280T- Gas
T-187 2012 Stihl Hedge Trimmer - HL 100K- Gas
T-188 2012 Stihl Chainsaw MS201T- Gas
T-189 2012 Echo Blower PB500H- Gas
T-190 2012 Echo Blower PB500H- Gas
T-191 2009 Honda Rototiller FG110 - Gas

T-192 2012 Echo Blower PB500H - Gas
T-193 2009 Echo String Edger Weedeater - Gas
T-194 2013 Echo Chainsaw - Gas
T-195 2013 Echo Blower - PB 500H - Gas
T-197 2013 Stihl Blower BG86 - Salud Pk - Gas
T-200 2013 Stihl Hedge Trimmer HL100K - Gas
T-201 2013 Stihl Hedge Trimmer HL100K - Gas
T-202 2013 Stihl Chainsaw MS192TC - Gas
T-203 2014 Stihl Blower BG86 - Gas
T-204 2014 Stihl Blower BG86 - Gas
T-205 2014 Echo Blower PB500H - Gas
T-206 2015 Stihl Chainsaw MS-261-20C - Gas
T-207 2015 Echo Weedeater - SRM280T - Gas
T-208 2015 Stihl Chainsaw MS-201T - Gas
T-209 2015 Echo Blower - PB 500H - Gas
T-210 2015 Stihl Hedge Trimmer HL100K - Gas
T-211 2015 Echo Weedeater - SRM280T - Gas
T-212 2015 Honda Generator EU2000i - Gas
T-213 2015 Echo Blower - PB 580H - Gas
T-214 2015 Echo Weedeater - SRM 280T - Gas
T-215 2015 Echo Blower - PB500H - Gas
T-216 2015 Stihl Blower - BG86 - Gas
T-217 2015 STIHL CHAINSAW MS201TC - Gas
T-218 2016 Stihl Telescoping Pruner - Hedgetrimmer - Gas T-219 2016 Stihl MS 261 - 20 Pro - Chainsaw - Gas
T-220 2017 Stihl Blower BG86 - Handheld Blower - Gas
T-221 2017 Stihl Hedge Trimmer HL94 - Gas
T-222 2017 Echo Blower PB-580H - Gas
T-223 2017 Echo Blower PB-770H - Backpack Blower - Gas
T-224 2018 Echo Blower PB-580H - Gas
T-225 2018 Echo Blower PB-580H - Gas
T-226 2019 Echo Blower PB-580H - Gas
T-227 2019 Stihl Hedge Trimmer HL94K - Gas
T-228 2019 Stihl Blower BG86 - Handheld Blower - Gas
T-229 2019 Echo Weedeater - Gas
T-229 2019 STIHL FS111RX TRIMMER - Gas
T-230 2019 Echo Blower PB580H - Gas
T-231 2019 MAKITA HEDGE TRIMMER - Gas
T-233 2020 ECHO PB580T BLOWER - Gas
T-234 2020 ECHO PB580H BLOWER - Gas
T-235 2020 ECHO SRM2620 TRIMMER - Gas
T-236 2020 STIHL HL94 HEDGE TRIMMER - Gas
T-237 2020 ECHO SRM-2620 - Gas

T-238 2020 STIHL MS194T CHAINSAW
- Gas
T-239 2021 STIHL BG86 Handheld BLOWER
- Gas
T-240 2021 STIHL BG86 Handheld BLOWER
- Gas
T-241 2021 STIHL BR800X Backpack BLOWER
- Gas
T-242 2021 STIHL HT103 Gas
T-243 2021 STIHL BG86 Handheld BLOWER Gas
T-244 2022 STIHL HL94K Hedge Trimmer Gas
T-245 2022 STIHL BR430 Blower Gas
T-246 2022 STIHL BR430 Blower Gas
T-247 2022 STIHL MS194T CHAINSAW Gas
T-248 2022 STIHL MS194T CHAINSAW Gas
T-249 2022 ECHO PB770H Blower Oil/Gas mix
T-250 2022 ECHO PB770H Blower Oil/Gas mix
T-251 2022 STIHL HT105 Pole Chainsaw Gas
T-252 2022 Stihl Hedge Trimmer HL 94K Oil/Gas mix
T-253 2023 STIHL BGA200 Battery
T-254 2023 STIHL MS194T CHAINSAW Oil/Gas mix
T-255 2023 STIHL MS251C CHAINSAW Oil/Gas mix
T-256 2023 STIHL MSA161T CHAINSAW Battery
T-257 2023 Stihl Backpack Blower BR450 Oil/Gas mix
T-258 2023 Stihl Hedge Trimmer HLA 135K Battery
T-259 2023 Stihl Strive Trimmer FSA 135R Battery
T-260 2023 Stihl Hedge Trimmer HLA 135K Battery
T-261 2023 STIHL MSA161T CHAINSAW Battery
T-262 2023 STIHL Blower Battery
T-263 2023 STIHL Blower Battery
T-264 2023 ECHO PB770H Blower Oil/Gas mix
T-265 2023 STIHL MS201TC CHAINSAW Oil/Gas mix
T-266 2023 STIHL MS201TC CHAINSAW Oil/Gas mix
T-267 2023 STIHL MS201TC CHAINSAW Oil/Gas mix
T-268 2023 STIHL BT131 AUGER Oil/Gas mix
T-269 2023 STIHL HL94K Hedge Trimmer Oil/Gas mix
T-270 2023 ECHO SRM-2620T Gas
T-271 2023 ECHO SRM-2620T Gas
T-272 2023 STIHL HS87R Oil/Gas mix
T-273 2023 Dewalt DXPW61299 Gas
T-274 2023 STIHL MS201TC CHAINSAW Oil/Gas mix
T-275 2024 STIHL MSA300C Battery
T-276 2023 TORO Lawnmower Gas
T-277 2023 ECHO Leaf Blower Oil/Gas mix
T-278 2023 STIHL Hedge Trimmer Oil/Gas mix
T-279 2023 ECHO Leaf Blower Oil/Gas mix
T-280 2023 STIHL Hedge Trimmer Oil/Gas mix
T-281 2021 EDGER Power Trimmer Gas

T-282 2023 STIHL Brush Cutter Oil/Gas mix
T-283 2023 STIHL Brush Cutter Oil/Gas mix
T-284 2023 STIHL MS362C Chainsaw Oil/Gas mix
T-285 2023 ECHO Leaf Blower Oil/Gas mix
T-286 2023 ECHO Leaf Blower Oil/Gas mix
T-287 2023 STIHL MS201TC Chainsaw Oil/Gas mix
T-288 2023 STIHL MS201TC Chainsaw Oil/Gas mix
T-289 2023 STIHL MS201TC Chainsaw Oil/Gas mix
T-290 2024 STIHL MS291 Chainsaw Oil/Gas mix
T-291 2022 STIHL SGA85 Backpack Sprayer Battery
T-292 2023 ECHO Leaf Blower Oil/Gas mix
T-293 2023 ECHO Leaf Blower Oil/Gas mix
T-294 2023 ECHO Leaf Blower Oil/Gas mix
T-295 2023 STIHL MS201TC Chainsaw Oil/Gas mix
T-296 2023 STIHL MS201TC Chainsaw Oil/Gas mix
T-297 2023 STIHL MS201TC Chainsaw Oil/Gas mix
T-298 2024 STIHL MS362C Chainsaw Oil/Gas mix
T-299 2023 STIHL MS201TC Chainsaw Oil/Gas mix
T-300 2023 ECHO Leaf Blower Oil/Gas mix
Sase - Grinder Vac -
Bobcat - Model Combo BKT bucket -
ACS - Rock bucket - Model CASE-621B -
ACS - Forklift attachment-Model CASE-621B -
Bobcat - Model B850 Breaker -
Stihl Saw (Orange) -
General Mini Rooter (Orange) -
Stihl Blower (Orange) -
Fisher Leak Locator (Black Case) -
Goldak Line Locator blue (Black Case) -
Bull Dog Portable Power Tower(Yellow) -
Bull Dog Portable Power Tower(Yellow) -
Lincoln Electric Power M16 -
2014 Cast Iron Vertical Air Compressor -
2013 Above Ground Vehicle Lift -
2007 Blue Boy 5 Gallon Paint Shaker -
2002 HVAC Systems -
1993 Emergency Oper Ctr Generator -
1993 Emergency Oper Equipment -
1994 Emergency Chlorine Control Equipment -
2000 Reversible Hyd Drive w/torque gauge -
2002 Table Saw -

OTHER/MISC ITEMS

2005 Emergency Communication System -
2005 Three Door Turbo Air Refrigerator (TSR-72SD) -
2005
IDC 1520 Speed Feedback Sign - J&J Inc @
Rosecrans -
2005
IDC 1520 Speed Feedback Sign - J&J Inc @
Rosecrans -
2006 IDC 1520 Speed Feedback Sign - J&J Inc -
2006 IDC 1520 Speed Feedback Sign - J&J Inc -
2013 Planer/Sweeper for Bobcat -
2015 Pool Heater -
2016 Underwater Light -
2015 Cushman Cart -
2016 Electrical Cabinet -
2015 Tree Stumper -
2014 Blinker Radar Speed Beacons -
2016 Message Board Trailer -
2017 Paramount Pool Lift -
2018 Pool Lift -

17 of 19

EXHIBIT B

SCHEDULE OF SERVICES

Attachment “B”
Preventative Maintenance Intervals

VEHICLE/EQUIPMENT

CLASSIFICATION

A SERVICE

TIME/MILES

C SERVICE

TIME/MILES
Administrative cars, light
trucks and vans
365 Days or 5,000 miles
with Full Synthetic Oil
1 year or 12,000 miles
Medium and Heavy-Duty
Trucks, Specialty and
Construction Equipment
High Use:

Low Use:
21 Days or 50 hours
90 Days or 50 hours
Every 200 hours or 120
days annually
Personnel Lift Annual Certification
Others: Annual Inspection or as
Required by Law
Administrative Sedans and Light Trucks
A SERVICE – Inspection (90 days or 3,000 miles, whichever comes first) - Safety Inspection:
o Tires of all vehicles in this class of inspections to ensure that tread depth is a minimum of 3/32 and that tires are properly inflated o Lights (exterior including turn signals, bar lights, arrow boards, interior, and gauge warning lights)
o Horn
o Exterior mirrors
o Windshield wipers and washers
o Fluid levels
o Seat belts
o Battery and charging system, including cleaning of terminals and checking of all cables
o Heating/AC system
o Exhaust system, including hangers and clamps
o Steering and suspension
o Frame, cross members, and body joints
o Drive shafts/U Joints
- Inspect critical components (hoses, belts, clamps, etc.) - Inspect vehicle appearance for body damage, rust, interior conditions - Change engine oil and oil filters
- Lubrication (including chassis, doors, hood, trunks, locks) - Service emission controls
- Inspect brakes and record percentage of remaining life

- Check starter/charging systems
- Check air and fuel filters
- Check fuel cap
- PCV
- Transmission
- Clutch
- Shock absorbers
- Radiator
- Ball joints
- Idler arm
- Tie rods
As Required:
- Repairs
- Replace air filters
- Align front end
- Balance tires
- Adjust headlights
- Flush and replace radiator coolant
- Change thermostat
- Drain, refill, and adjust transmission
C SERVICE – Inspection (12,000 miles or one year, whichever comes first) - Scope engine
- Major tune up (including replacement of cap, rotor, and spark plugs if necessary)
- Check emissions
- Check plug wires, tie, valves, emission controls, transmission, brakes, air conditioning, front end, exhaust system, shock absorbers, antifreeze - Repack wheel bearings and universal joints
- Replace PCV valve
- Change oil filter, fuel filter, transmission filter screen and oil, as required - Rotate and balance tires
- Check parking brake
- Lubricate transmission and carburetor linkage
- Check air conditioning system
- Check battery condition and cranking power
- Oil analysis
As Required:
- Repairs
- Replace air filters
- Align front end
- Balance tires

- Adjust headlights
- Flush and replace radiator coolant
- Change thermostat
- Drain, refill, and adjust transmission
Trucks Exceeding 26,000 GVWR and Construction Equipment A SERVICE – Inspection:
(High use: 21 days or 50 hours)
(Low use: 90 days or 50 hours, whichever comes first)
- Safety Inspection:
o Tires of all vehicles in this class of inspections to ensure that tread depth complies with California Vehicle Code and that tires are properly inflated o Lights (exterior including turn signals, interior, gauge warning lights, arrow boards, and light bars)
o Horn
o Exterior mirrors
o Windshield wipers and washers
o Fluid levels
o Seat belts
o Battery and charging system, including cleaning of terminals and checking of cables
o Heating/AC system
o Exhaust system including hangers and clamps
o Steering and suspension
o Frame, cross members, and body joints
o Drive shafts/U joints
o Body mountings
- Inspect critical components (hoses, belts, clamps, etc.) - Inspect vehicle appearance for body damage, rust, interior conditions - Change engine oil and oil filters
- Lubrication (including chassis, doors, hood, trunks, locks) - Service emission controls
- Inspect brakes and record percentage of remaining life - Check engine, tune up
- Check starter/charging system
- Check air and fuel filters
- Check fuel cap
- PCV
- Transmission
- Clutch
- Shock absorbers Radiator
- King pins play
- Slack adjusters
- Tie rods

- Any additional items recommended by manufacturer
As Required:
- Repairs
- Replace air filter
- Align front end
- Balance tires
- Adjust headlights
- Flush and replace radiator coolant
- Change thermostat
- Drain, refill, and adjust transmission
C SERVICE – Inspection (Every 200 hours or one year, whichever comes first) - Scope engine
- Major tune up (including replacement of cap, rotor, and spark plugs if necessary)
- Check emissions
- Check compression, plug wires, time, valves, carburetor, emission controls, transmission, brakes, air conditioning, front end, exhaust system, shock absorbers, antifreeze
- Repack wheel bearings and universal joints
- Replace PCV valve
- Change oil filter, fuel filter, transmission filter screen and oil, as required - Rotate and balance tires
- Lubricate transmission and carburetor linkage
- Check air conditioning freon
- Check battery condition and cranking power
- Oil analysis
- Any additional items recommended by manufacturer
As Required:
- Repairs
- Replace air filter
- Align front end
- Balance tires
- Adjust headlights
- Flush and replace radiator coolant
- Change thermostat
- Drain, refill, and adjust transmission
18 of 19

EXHIBIT C

SCHEDULE OF RATES/PAYMENTS

19 of 19

EXHIBIT D

BOND(S)

Paramount PSA_Prof Liability (January 2025) Exhibit C - 4 WORKER’S COMPENSATION INSURANCE CERTIFICATION

WORKERS' COMPENSATION DECLARATION
I hereby affirm under penalty of perjury one of the following declarations: (ONE OF THE

PARAGRAPHS BELOW MUST BE CHECKED)
 I have and will maintain a certificate of consent from the California Labor Commission to self-insure for workers' compensation, as provided for by Section 3700 of the Labor Code, for the performance of the work to be performed under this Agreement.  I have and will maintain workers' compensation insurance, as required by Section 3700 of the Labor Code, for the performance of the work to be performed under this contract.

My workers' compensation insurance carrier and policy number are:

Carrier ____________________________________________
Policy Number ______________________________________
 I certify that, in the performance of the work under this Agreement, I shall not employ any person in any manner so as to become subject to the workers' compensation laws of California, and I hereby agree to indemnify, defend, and hold harmless the City of Paramount and all of its officials, employees, and agents from and against any and all claims, liabilities, and losses relating to personal injury or death, economic losses, and property damage arising out of my failure to provide such worker’s compensation insurance. I further agree that, if I should become subject to the workers' compensation provisions of Section 3700 of the Labor Code, I shall forthwith comply with those provisions.

WARNING: FAILURE TO SECURE WORKERS’ COMPENSATION COVERAGE IS

UNLAWFUL, AND SHALL SUBJECT AN EMPLOYER TO CRIMINAL PENALTIES AND CIVIL FINES UP TO ONE HUNDRED THOUSAND DOLLARS ($100,000), IN ADDITION TO THE COST OF COMPENSATION, DAMAGES AS PROVIDED FOR IN SECTION 3706 OF THE LABOR CODE, INTEREST, AND ATTORNEY’S FEES.

By: _________________________________ Dated:______________, 20_________

LABOR AND MATERIALS BOND

KNOW ALL MEN BY THESE PRESENTS, THAT WE
hereinafter referred to as "CONTRACTOR" as PRINCIPAL, and as SURETY, are held and firmly bound unto the City of Paramount, hereinafter referred to as the "City", in the sum of
______________________________________________________
($_________________) lawful money of the United States of America, for the payment of which sum, will and truly to be made, we bind ourselves, jointly and several firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that whereas, said contract has been awarded and is about to enter into the annexed contract with said City for construction of the work under the DISTRICT'S specification entitled ___________________________
and is required by said City to give this bond in connection with the execution of said contract.

NOW, THEREFORE, if said CONTRACTOR in said contract or
subcontractor, fails to pay for any materials, provisions, provender or other supplies, or for the use of implements or machinery, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, said Surety will pay for the same in an amount not exceeding the sum specified above, and also in case suit is brought upon this bond, a reasonable attorney's fee, to be fined by the court. This bond shall inure to the benefit of any and all persons entitled to file claims under California Civil Code Section 9550 et seq.

PROVIDED, that any alterations in the work to be done, or the material to be furnished, which may be made pursuant to the terms of said contract, shall not in any way release either said CONTRACTOR or said Surety thereunder nor shall any extensions of time granted under the provisions of said contract release either said CONTRACTOR or said Surety, and notice of such alterations or extensions of the contract is hereby waived by said Surety.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this______day of____________________.
___________________________ ____________________________ Principal Surety

To: Honorable City Council
From: John Moreno, City Manager
By: Adriana Figueroa, Public Works Director
Date: July 14, 2026
SUBJECT: TRAFFIC CONTROL SERVICES

BACKGROUND
The City hosts several community events throughout the year that provide recreational, cultural, educational, and economic benefits to residents and visitors alike. These events have become established community traditions and continue to attract significant public participation. As attendance and programming have expanded throughout the years, the City has placed an increased emphasis on ensuring the safe movement of pedestrians, event participants, and motorists during event operations.

To support these efforts, the City worked with its City Engineer, Willdan Engineering (Willdan), to prepare traffic control plans for various community events requiring temporary street closures and traffic management measures. During the years 2024 and 2025, the City Council reviewed and approved traffic control plans for several annual events, including the Heritage Festival, Holiday Tree Lighting Ceremony, Shopping Under the Lights at Santa’s Snowfest, and the Paramount 5K/1K Run-Walk event benefiting the Paramount Education Partnership (PEP). These traffic control plans establish approved street closures, detour routes, pedestrian access requirements, traffic control device locations, and include safety measures necessary to accommodate each event.

Historically, the City has procured traffic control services on an event-by-event basis.

However, because these events occur annually and require similar traffic control services, staff determined that it would be more efficient and cost-effective to solicit a single contractor to provide traffic control service. With the traffic control plans previously approved by City Council, City staff initiated the Request for Proposals (RFP) process to seek a qualified contractor for traffic control services related to City events. Establishing an annual agreement will provide consistency in service delivery, streamline event planning efforts, and ensure that approved traffic control plans can be implemented safely and effectively throughout the year. In addition, the RFP includes reference that the City may opt to utilize the contractor for as-needed traffic control related services beyond the established City events.

Agenda Report July 14, 2026
AWARD OF CONTRACT – TRAFFIC CONTROL SERVICES Page 2

DISCUSSION
On Thursday, June 25, 2026, the City published the Request Inviting Bids in the Paramount Journal and on the City’s website.

On Thursday, July 9, 2026, the Director of Public Works opened and examined the bids for traffic control services. The bids were opened at 11:00 AM in the Public Works Department.

Three (3) bids were received and analyzed for completeness of the required documentation, licensing, Department of Industrial Relations registrations, and other requirements. Upon review of the proposals, the apparent low, responsible bid was deemed to be Hi-Way Safety Rentals. Inc., in the amount of $63,745 per year.

Should the need for additional traffic control services arise, the City can readily contact the contractor based on the established rates as included in the agreement.

The term of the proposed agreement shall be for three (3) years with the option to renew administratively for two (2) additional one-year extensions, subject to satisfactory performance and the City’s operational needs.

Plans and Specifications
The plans and specifications for this project are on file in the City Clerk’s office at City Hall, 16400 Colorado Avenue, Paramount, CA 90723. Approval of the plans and specifications for design criteria is in adherence to Government Code requirements and confirms that the plans have been prepared in conformance with applicable standards.

FISCAL IMPACT
Funding has been budgeted in the Fiscal Year 2026-27 Community Promotion program budget to cover this expense. As this is a multi-year agreement, City staff will be including this expense for each of the contracted years as part of the City’s annual budget process.

This information is represented in the following table:

Fund Division Account Description
111 – General Fund 1222 – Community
Promotion
6123 – Community
Promo Events
Traffic Management

VISION, MISSION, VALUES, AND STRATEGIC OUTCOMES
The City’s Vision, Mission, and Values set the standard for the organization, establish priorities, uniformity and guidelines; and provide the framework for policy decision making. The Strategic Outcomes were implemented to provide a pathway to achieving Agenda Report July 14, 2026
AWARD OF CONTRACT – TRAFFIC CONTROL SERVICES Page 3
the City’s Vision. This item aligns with Strategic Outcome No 1: Safe Community - Provide a safe place to live, work, and visit.

RECOMMENDED ACTION
Award the contract for traffic control services to Hi-Way Safety, Inc., Chino, California in the amount of $63,745, and authorize the Mayor or her designee to execute the agreement.

Bid Date/Time:

Project/CIP:

Company Name Amount
1 Hi-Way Safety Rentals, Inc. $ 63,745
2 AWP Safety $ 88,473
3 Road Safety, Inc. $ 164,592
4 $
5 $
6 $
7 $
8 $
9 $
10 $
11 $
12 $
13 $
14 $
15 $
16 $
17 $
18 $
19 $
20 $

CITY OF PARAMOUNT
Bid Opening Results
Address
7/9/26 at 11AM

TRAFFIC CONTROL SERVICES
13310 5th St., Chino, CA 91710
2722 South Fairview St., Santa Ana,
CA 92704
3286 Fitzgerald Rd., Rancho
Cordova, CA 95742
1 of 17

CITY OF PARAMOUNT

MAINTENANCE SERVICES AGREEMENT
This Agreement is made and entered into this _14th_ day of July 2026 by and between the City of Paramount, a municipal corporation (“City”) and Hi-Way Safety Rentals, Inc., a corporation located at 13310 5th St., Chino, CA 91710 (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

R E C I T A L S
A. The City heretofore sought proposals for performance of the following maintenance services: _________Traffic Control Services________.The required maintenance services are more fully described herein.

B. Contractor timely submitted a responsive proposal to the City to provide the maintenance services, referenced in Recital “A”, above.

C. After reviewing all proposals, including qualifications, experience, proposed staffing, working plans, response time, and the proposed cost, Staff recommended and the City Council approved Contractor to be awarded a contract to provide the required maintenance services.

D. The City enters this Agreement with Contractor in reliance on Contractor’s represented experience and qualifications to perform the required services, and in order to set forth terms and conditions for Contractor’s performance of such services.

A G R E E M E N T
NOW, THEREFORE, in consideration of the foregoing Recitals and the mutual promises and covenants herein contained, the Parties agree as follows:

1. SCOPE OF SERVICES AND TERM.

1.1 Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately perform the maintenance services described in the Scope of Services, Exhibit “A”, attached hereto (“Services”). All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto, and all applicable local, state and federal laws, statutes, orders, rules and regulations.

1.2 Term. The term of this Agreement shall be July 14_, 2026 to July 14, 2029, with the option to renew administratively for two (2) one-year extensions, unless earlier terminated, or extended, as provided herein. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by written agreement, extend the term of this Agreement if necessary to complete or provide additional Services.
2 of 17

2. RESPONSIBILITIES OF CONTRACTOR.

2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee.

Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor’s conformance with the Schedule, City shall respond to Contractor’s submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City.

2.4 City’s Representative. The City hereby designates the Public Works Director, or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

2.5 Contractor’s Representative. Contractor hereby designates _Carlos Munoz_, or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. Contractor’s Representative shall supervise and direct the Services, using their best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, contractors and other staff at all reasonable times.

2.7 Standard of Care; Performance of Employees; Warranty. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Contractor 3 of 17
warrants that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including any required business license, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or any subcontractor who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Services, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from performing the Services by the Contractor and shall not be re-employed to perform any of the Services. All parts and components furnished hereunder, if any, shall be warranted in accordance with the applicable manufacturer’s express warranty for such goods. Contractor’s performance of the Services are warranted to be free from defects and in compliance with all requirements of this Agreement, for a period of the term of this agreement. The warranties shall not limit the City’s rights under Section 13.2.

2.8 Period of Performance. Contractor shall perform all Services in strict accordance with the Schedule of Services in Exhibit “B” attached hereto. If the Services are not completed in accordance with the Schedule of Services, it is understood, acknowledged and agreed that the City will suffer damage.

3. DISPUTES.

Should any dispute arise respecting the true value, quality, or sufficiency of any work done, of any work omitted, or of any extra work which Contractor may be required to do, or respecting the size of any payment to Contractor during the performance of this Agreement, Contractor shall continue to perform the Services pending resolution of the dispute by the City. If Contractor disputes the City’s decision, Contractor shall have such remedies as may be provided by law.

4. LAWS AND REGULATIONS; EMPLOYEE/LABOR CERTIFICATIONS.

Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. City is a public entity of the State of California subject to certain provisions of the Health & Safety Code, Government Code, Public Contract Code, and Labor Code of the State. It is agreed that all provisions of the law applicable to the public contracts of a municipality are a part of this Agreement to the same extent as though set forth herein and compliance therewith by Contractor is required. Contractor shall defend, indemnify and hold City, its officials, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

4.1 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance 4 of 17
in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

4.2 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

4.3 Air Quality. Contractor must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the California Air Resources Board (CARB). Contractor shall specifically be aware of the CARB limits and requirements’ application to "portable equipment", which definition is considered by CARB to include any item of equipment with a fuel-powered engine. Contractor shall indemnify City against any fines or penalties imposed by CARB or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations provided for in this Agreement.

4.4 Water Quality.
(A) Management and Compliance. To the extent applicable, Contractor’s Services must account for, and fully comply with, all local, state and federal laws, rules and regulations that may impact water quality compliance, including, without limitation, all applicable provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the California PorterCologne Water Quality Control Act (Cal Water Code §§ 13000-14950); laws, rules and regulations of the Environmental Protection Agency and the State Water Resources Control Board; the City’s ordinances regulating discharges of storm water; and any and all regulations, policies, or permits issued pursuant to any such authority regulating the discharge of pollutants, as that term is used in the Porter-Cologne Water Quality Control Act, to any ground or surface water in the state. (B) Liability for Non-Compliance. Failure to comply with the laws, regulations and policies described in this Section is a violation of law that may subject Contractor or City to penalties, fines, or additional regulatory requirements. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from and against any and all fines, penalties, claims or other regulatory requirements imposed as a result of Contractor’s non-compliance with the laws, regulations and policies described in this Section, unless such non-compliance is the result of the sole established negligence, willful misconduct or active negligence of the City, its officials, officers, agents, employees or authorized volunteers. (C) Training. In addition to any other standard of care requirements set forth in this Agreement, Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them without impacting water quality in violation of the laws, regulations and policies described in this Section. Contractor further warrants that it, its employees and subcontractors will receive adequate training, as determined by City, regarding the requirements of the laws, regulations and policies described in this Section as they may relate to the Services provided under this Agreement. Upon request, City will provide Contractor with a list of training programs that meet the requirements of this paragraph. 5 of 17

5. INSURANCE.

5.1 Time for Compliance. Contractor shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this Section.

5.2 Minimum Requirements. Contractor shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Contractor, its agents, representatives, employees or subcontractors.

Contractor shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. The policy shall not contain any exclusion contrary to the Agreement, including but not limited to endorsements or provisions limiting coverage for (1) contractual liability (including but not limited to ISO CG 24 26 or 21 29); or (2) cross liability for claims or suits by one insured against another. (B) Minimum Limits of Insurance. Contractor shall maintain limits no less than:
(1) General Liability: $2,000,000 per occurrence and $4,000,000 aggregate per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used including, but not limited to, form CG 2503, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $1,000,000 per accident for bodily injury or disease.

Defense costs shall be paid in addition to the limits.
(C) Notices; Cancellation or Reduction of Coverage. At least fifteen (15) days prior to the expiration of any such policy, evidence showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or materially reduced, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by the City will be promptly reimbursed by Contractor or the City may withhold amounts sufficient to pay premium from Contractor payments. In the alternative, the City may suspend or terminate this Agreement. 6 of 17
(D) Additional Insured. The City of Paramount, its officials, officers, employees, agents, and volunteers shall be named as additional insureds on Contractor’s and its subcontractors’ policies of commercial general liability and automobile liability insurance using the endorsements and forms specified herein or exact equivalents.

5.3 Insurance Endorsements. The insurance policies shall contain the following provisions, or Contractor shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall include or be endorsed (amended) to state that: (1) using ISO CG forms 20 10 and 20 37, or endorsements providing the exact same coverage, the City of Paramount, its officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to the Services or ongoing and complete operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work; and (2) using ISO form 20 01, or endorsements providing the exact same coverage, the insurance coverage shall be primary insurance as respects the City, its officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled underlying coverage. Any excess insurance shall contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of the City, before the City’s own primary insurance or selfinsurance shall be called upon to protect it as a named insured. Any insurance or self-insurance maintained by the City, its officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way.

Notwithstanding the minimum limits set forth in Section 5.2(B), any available insurance proceeds in excess of the specified minimum limits of coverage shall be available to the parties required to be named as additional insureds pursuant to this Section. (B) Automobile Liability. The automobile liability policy shall include or be endorsed (amended) to state that: (1) the City, its officials, officers, employees, agents, and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Contractor or for which the Contractor is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way. Notwithstanding the minimum limits set forth in Section 5.2(B), any available insurance proceeds in excess of the specified minimum limits of coverage shall be available to the parties required to be named as additional insureds pursuant to this Section.
(C) Workers’ Compensation and Employer’s Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Contractor.
(D) Cyber Liability: Vendor shall maintain comprehensive cyber liability insurance with limits of $1,000,000 per occurrence/loss and $2,000,000 general aggregate. If a “claims-made” policy is provided, it shall include an extended reporting period of not less than three (3) years.
7 of 17
(E) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days (10 days for nonpayment of premium) prior written notice by certified mail, return receipt requested, has been given to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its officials, officers, employees, agents, and volunteers. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officials, officers, employees, agents and volunteers, or any other additional insureds.

5.4 Separation of Insureds; No Special Limitations; Waiver of Subrogation. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its officials, officers, employees, agents, and volunteers. All policies except professional liability if required, shall waive all rights of subrogation of the insurer against the City, its officials, officers, employees, agents, and volunteers, or any other additional insureds, or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City, its officials, officers, employees, agents, and volunteers, or any other additional insureds, and shall require similar written express waivers and insurance clauses from each of its subcontractors.

5.5 Deductibles and Self-Insurance Retentions. Any deductibles or selfinsured retentions must be declared to and approved by the City. Contractor shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or selfinsured retentions as respects the City, its officials, officers, employees, agents, and volunteers; or (2) the Contractor shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses.

5.6 Subcontractor Insurance Requirements. Contractor shall not allow any subcontractors to commence work on any subcontract relating to the work under the Agreement until they have provided evidence satisfactory to the City that they have secured all insurance required under this Section. If requested by Contractor, the City may approve different scopes or minimum limits of insurance for particular subcontractors. The Contractor and the City shall be named as additional insureds on all subcontractors’ policies of Commercial General Liability using ISO form 20 38, or coverage at least as broad.

5.7 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory to the City.

5.8 Verification of Coverage. Contractor shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 8 of 17

5.9 Reporting of Claims. Contractor shall report to the City, in addition to Contractor’s insurer, any and all insurance claims submitted by Contractor in connection with the Services under this Agreement.

6. SAFETY.

Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal safety laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, chemical handling, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

7. BONDS.

7.1 Performance Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.

7.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.

7.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause.
9 of 17

7.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California-admitted surety with a current A.M. Best’s rating no less than A:VIII and satisfactory to the City. If a California-admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.

8. ACCOUNTING RECORDS.

Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable.

Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

9. FEES AND PAYMENTS.

9.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”B” attached hereto and incorporated herein by reference. The total compensation shall not exceed __sixty three thousand seven hundred and forty-five dollars ($__63,745.00__) without written approval of City’s City Manager. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

9.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon.

9.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.

9.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be outside of the Scope of Services. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

9.5 Cost of Living Adjustment (CPI). Commencing on July 1, 2026, and on each July 1 thereafter, the rates charged above automatically shall be increased by a percentage amount equal to the percentage increase in the United States Department of Labor, Bureau of Labor Statistics' Consumer Price Index for All Urban Consumers for the Los Angeles-Long BeachAnaheim region statistical area ("CPI") for the twelve-month period ending on the immediately prior April 30. Should the Los Angeles-Long Beach-Anaheim CPI cease to be published in its entirety, or on a periodic basis ending on April 30, the Contractor and the City shall negotiate in good faith for a mutually acceptable alternative. Any other adjustments in the rates shall require prior approval of the City Council. However, the rates will not increase by more than five percent 10 of 17
(5%) in any given year without City Council approval even if the CPI increase exceeds that amount.

10. CALIFORNIA LABOR CODE REQUIREMENTS.

10.1 Contractor is aware of the requirements of California Labor Code Sections 1720, et seq. and 1770, et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). The Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws. Pursuant to Labor Code Section 1771, Contractor agrees to fully comply with such Prevailing Wage Laws.

Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Contractor and all subcontractors to comply with all applicable California Labor Code requirements, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

10.2 Pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all subcontractors performing such Services must be registered with the Department of Industrial Relations. Contractor shall maintain registration for the duration of the Agreement and require the same of any subcontractors, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

10.3 This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor that affect Contractor’s performance of Services, including any delay, shall be Contractor’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Contractor caused delay and shall not be compensable by the City. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor.

11. TERMINATION OF AGREEMENT.

11.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause.
11 of 17

11.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Work Product and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.

11.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

12. OWNERSHIP OF WORK PRODUCT

12.1 Except as otherwise provided in Section 11.2, above, and unless otherwise agreed upon in writing, all draft and final reports, documents, and other written material, and any and all images, ideas, concepts, designs including website designs, source code, object code, electronic data and files, and/or other media whatsoever created or developed by Contractor in the performance of this Agreement (collectively, “Work Product”) shall be considered to be “works made for hire” for the benefit of City. All Work Product and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of City without restriction or limitation upon their use, duplication or dissemination by City upon final payment being made provided that any such use shall be at City’s sole risk. Contractor shall not obtain or attempt to obtain copyright protection as to any of the Work Product. Work Product does not include intellectual property owned by or licensed to Contractor as of the effective date of this Agreement.

12.2 Contractor hereby assigns to City all rights of ownership to the Work Product, including any and all related intellectual property and proprietary rights, that are not otherwise vested in the City pursuant to subsection 12.1, above.

13. GENERAL PROVISIONS.

13.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Contractor:

Hi-Way Safety Rentals, Inc.
13310 5th St.

Chino, CA 91710
City:

City of Paramount
16400 Colorado Ave,
Paramount, CA 90723
Attn: Public Works Director
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
12 of 17

13.2 Indemnification.
(A) Scope of Indemnity. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents (“Indemnitees”) free and harmless from any and all claims, demands, causes of action, costs, stop notices, liens, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions of Contractor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Contractor’s Services or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys’ fees and other related costs and expenses. The provisions of this subsection (A) shall not apply to claims and liabilities arising out of the sole negligence, violation of law, or willful misconduct of any of the Indemnitees. (B) Additional Indemnity Obligations. Contractor shall defend, with counsel of City's choosing and at Contractor’s own cost, expense and risk, any and all claims, suits, actions or other proceedings of every kind covered by Section 13.2(A) that may be brought or instituted against City or any other Indemnitees. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or any of the Indemnitees as part of any such claim, suit, action or other proceeding. Contractor shall also reimburse City for the cost of any settlement paid by City or any of the Indemnitees as part of any such claim, suit, action or other proceeding.

Such reimbursement shall include payment for City’s attorneys’ fees and costs, including expert witness fees. Contractor shall reimburse City and other Indemnitees, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor’s obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by the City or any of the Indemnitees.

13.3 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California without regard for conflicts of laws principles. Venue for any legal action arising out of this Agreement shall be in Los Angeles County, California. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code sections 900, et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City.

13.4 Time of Essence. Time is of the essence for each and every provision of this Agreement.

13.5 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with the Services required herein.

13.6 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
13 of 17

13.7 Assignment or Transfer; Subcontracting. Contractor shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly authorized herein, without prior written approval of City. Contractor shall be responsible for all acts, omissions, and performance of any subcontractors, in connection with this Agreement.

13.8 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

13.9 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

13.10 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

13.11 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

13.12 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

13.13 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

13.14 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 14 of 17

13.15 Attorneys’ Fees and Costs. If any action in law or equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing Party shall be entitled to recover from the losing party attorney’s fees and costs in an amount determined to be reasonable by a court of competent jurisdiction.

13.16 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

13.17 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

13.18 Entire Agreement. This Agreement, together with all Exhibits, each of which are incorporated by reference herein, contains the entire agreement of the parties with respect to the subject matter herein, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. The provisions of this document shall govern in the event of any conflict with any Exhibit or document incorporated herein including Contractor’s proposal.
[SIGNATURES ON NEXT PAGE]
15 of 17

SIGNATURE PAGE FOR MAINTENANCE SERVICES AGREEMENT

BETWEEN THE CITY OF PARAMOUNT
AND HI-WAY SAFETY RENTALS, INC.

TO EXECUTE THIS AGREEMENT, the parties have caused their authorized representatives to sign below.
[Contractor Name]
________________________________ _______________________________ □ Chairperson □ President □ Vice President □ Secretary □ Asst. Secretary □ Chief Finance Officer □ Asst. Treasurer

CITY OF PARAMOUNT
____________________________________
Brenda Olmos, Mayor
ATTEST:

By:

Heidi Luce, City Clerk
APPROVED AS TO FORM:

By:

Nicholas R. Ghirelli, City Attorney
16 of 17

EXHIBIT A

SCOPE OF SERVICES

10.Contractor must comply and agree to all terms and conditions of the attached services agreement, which is not subject to change.

11.Contractor must comply with all Federal, State, and Local and Owner fire and safety requirements.

12.All change orders, additions to, or deletions from the specifications shall only be considered through a written request. The City is the sole authority regarding change orders and the contractor shall not change, alter, or delete, in any manner, any portion of these specifications without prior approval.

13.Upon completion, a final inspection shall be made by a designated representative of the Public Works Department. Any remaining balance will be authorized for the work done until such inspection has been made, and all work is found to have been performed in accordance with the specifications of the City of Paramount.

Description of Work

1. The Contractor shall be responsible for all aspects of traffic control services, as specified below and in the attached traffic control plans, for the following events (subject to change):
a. Heritage Festival
i. Event Date: August 1, 2026
ii. Event Hours: 5 p.m. – 9 p.m.
iii. Hard Closure: 8 a.m.
iv. Pick-up: 12 a.m.
b. Tree Lighting
i. Event Date: December 2, 2026
ii. Event hours: 6 p.m. – 9 p.m.
iii. Hard Closure: 8 a.m.
iv. Pick-up: 12 a.m.
c. Shopping Under the Lights at Santa’s Snowfest
i. Event Date: Saturday, December 12, 2026
ii. Event Hours: 5 p.m. – 9 p.m.
iii. Hard Closure: 8 a.m.
iv. Pick-up: 12 a.m.
d. 5K/1K Health and Wellness Event
i. Event Date: May 22, 2027
ii. Event Hours: 8 a.m. – 12 p.m.
iii. Hard Closure: 3 a.m.
iv. Pick-up: will be as the last runner completes the race 17 of 17

EXHIBIT B

SCHEDULE OF SERVICES

To: Honorable City Council
From: John Moreno, City Manager
By: Margarita Matson, Public Safety Director
Steven Coumparoules, Community
Preservation Manager
Date: July 14, 2026
SUBJECT: HOME-ARP PROGRAM SUBRECIPIENT CONTRACT WITH FAMILY PROMISE OF LOS ANGELES FOR FISCAL YEAR 2026-2027

BACKGROUND
Family Promise of Los Angeles is an organization that uses a community-based approach to address the complex issues surrounding homelessness and engages the local community and faith-based organizations to deliver resources effectively. Families in their program receive a full host of resources, support, and training as they work toward their own stability and self-reliance. The City has contracted the services of Family Promise of Los Angeles since March of 2021 to service the needs of Paramount families experiencing homelessness. Between July 1, 2025, and June 30, 2026, City personnel and Paramount Unified School District counselors referred families to Family Promise of Los Angeles. Over the past year, Family Promise of Los Angeles staff assessed 28 families, provided services to 21, and permanently housed 10.

DISCUSSION
On September 15, 2022, the U.S. Department of Housing and Urban Development (HUD) allocated the City of Paramount $1,087,336 in HOME-ARP funds. The City considered all the eligible activities for this funding and assessed the best way to serve the qualifying populations given the available resources and identified gaps in current services. To best serve the community’s needs, staff proposes appropriating 60% ($652,402) of its HOMEARP funds to Supportive Services to assist qualifying residents.

Family Promise of Los Angeles is available to Paramount residents experiencing homelessness or at risk of homelessness pursuant to the scope of services outlined in the sub-recipient contract (Attachment) program description (Exhibit A of the Attachment).

By utilizing effective problem-solving techniques, Family Promise of Los Angeles’s case managers will evaluate families and provide the appropriate resources, such as shelter expenses, move-in assistance, motel/hotel stays, transportation expenses, employment readiness, educational material for financial literacy, rental/mortgage assistance (not to exceed $3,000 per household), and case management.

Agenda Report July 14, 2026
CONTRACT WITH FAMILY PROMISE OF LOS ANGELES FY 26-27 Page 2

FISCAL IMPACT
The cost to enter into this contract with the Family Promise of Los Angeles is $150,000.

As shown below, this amount is included in the Fiscal Year 2026-27 Adopted Budget and will be funded through the City’s HOME-ARP Grant under the Community Preservation Division (213-3125-5151).

Fund Division Account Service Description Amount
HOME-ARP Community
Preservation
213-3125-5151 HOME-ARP Homeless Services (Family
Promise)
$150,000

VISION, MISSION, VALUES, AND STRATEGIC OUTCOMES
The City’s Vision, Mission, and Values set the standard for the organization, establish priorities, uniformity and guidelines; and provide the framework for policy decision making. The Strategic Outcomes were implemented to provide a pathway to achieving the City’s Vision. This item aligns with Strategic Outcome No 1: Safe Community - Provide a safe place to live, work, and visit.

RECOMMENDED ACTION
Approve the agreement with Family Promise of Los Angeles and authorize the City Manager to enter into the subrecipient contract in an amount of $150,000.

Paramount PSA (July 2026) 1

CITY OF PARAMOUNT

SERVICES AGREEMENT
(Without Professional Liability)
This Agreement is made and entered into as of July 1, 2026 by and between the City of Paramount, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 16400 Colorado Avenue, Paramount, CA 90723 (“City”), and Family Promise of Los Angeles, a 501(c)(3) with its principal place of business at 2930 El Dorado Street, Torrance CA 90503 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City requires provision of the following professional services:

Services for Paramount families experiencing homelessness or on the verge of homelessness, all as more fully set forth and described in this Agreement.

B. Consultant is duly licensed and/or otherwise fully authorized by law, and has the necessary experience and qualifications, to provide such services. City enters into this Agreement in substantial reliance on such experience and qualifications.

C. The Parties enter this Agreement in order to set forth terms and conditions governing Consultant’s performance of the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Scope of Services.

Consultant shall perform the services generally described in (i) the Scope of Services attached hereto as Exhibit “A”; (ii) any applicable request for proposals issued by the City; and (iii) as otherwise required by this Agreement, all to City’s satisfaction (collectively, “Services” herein.)

2. Compensation.
a. Subject to Section 2.b, below, the City shall pay for the Services satisfactorily performed, in accordance with the Schedule of Rates/Payments set forth in Exhibit “B”, attached hereto.
b. In no event shall the total amount paid for the Services exceed the sum of $150,000.00. This amount covers and is inclusive of all labor, materials, and any and all other costs incurred by Consultant in performing the Services, unless otherwise agreed upon in writing. Consultant shall be deemed to have made all necessary inquiries and site inspections prior to agreeing to perform the Services. Periodic payments for undisputed work shall be made within thirty (30) days of receipt of an Paramount PSA (July 2026) 2
invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.

3. Additional Work.

The Parties may agree on additional work to be provided as part of the Services. An amendment to this Agreement shall be prepared by the City and executed by both Parties authorizing such additional work and compensation therefor, prior to such work being performed.

4. Maintenance of Records.

Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available for review by the City at all reasonable times during the term of this Agreement and for four (4) years from the date of final payment by City.

5. Term; Time of Performance.

The term of this Agreement shall commence on the date first set forth above and shall expire on June 30, 2027, unless extended or earlier terminated as provided herein.

Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines agreed upon in writing. Consultant represents that it has the professional and technical personnel required to satisfactorily perform the Services as required by this Agreement. All indemnification provisions of this Agreement shall survive and remain in effect following the termination of this Agreement.

The Parties may, by mutual, written consent, extend the term of this Agreement.

6. Delays in Performance.
a. Force Majeure. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by force majeure events. Force majeure events mean and refer to circumstances beyond the reasonable control of the nonperforming party including, but not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.

Consultant’s lack of financial capability, not due to any of the foregoing events, shall not constitute a force majeure event.
b. Should a force majeure event occur, the non-performing party shall, within a reasonable time of being prevented from performing, but not more than three (3) business days, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.

Paramount PSA (July 2026) 3

7. Compliance with Law.
a. Consultant shall comply with all applicable local, State, and federal laws, ordinances, statutes, codes and regulations, including Cal/OSHA requirements, in the performance of the Services.
b. City may, but is not required, to assist Consultant in obtaining and maintaining all permits required of Consultant by federal, state and/or local regulatory agencies. c. If applicable, and unless otherwise provided in the Scope of Services, Consultant is responsible for all costs of clean up and/or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

8. Standard of Care.

Consultant’s Services shall be performed in accordance with the generally accepted professional standards of practice and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently performing similar services under similar conditions in the County of Los Angeles. Consultant shall, at all times herein, possess any and all State of California and/or federal professional licenses and certifications, as applicable, required to lawfully perform the Services.

9. Assignment and Subcontracting.

Consultant shall not assign or transfer this Agreement or any rights or obligations under, or any interest in this Agreement, or subcontract any required performance hereunder, without the prior written consent of the City, which may be withheld for any reason. The Services required to be performed by the Consultant are personal to the Consultant. Any attempt to so assign, transfer, or subcontract without such consent shall be void and without legal effect and shall constitute grounds for termination. Authorized subcontracts, if any, shall contain a provision making the subcontractor subject to all requirements of this Agreement.

10. Independent Contractor.

Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant is or shall become an employee of City. The work to be performed shall be in accordance with the Scope of Services described in this Agreement, subject to such directions and amendments from City as herein provided. a. All work and other Services provided pursuant to this Agreement shall be performed by Consultant or by Consultant’s employees or other personnel under Consultant’s supervision, and Consultant and all of Consultant’s personnel shall possess the qualifications, permits, and licenses required by State and local law to perform the Services, including, without limitation, a City of Paramount business license as required by the Paramount Municipal Code. Consultant will determine the means, methods, and details by which Consultant’s personnel will perform the Services.

Consultant shall be solely responsible for the satisfactory work performance of all Paramount PSA (July 2026) 4
personnel engaged in performing the Services and compliance with the customary professional standards.
b. None of Consultant’s employees and/or other personnel performing any of the Services under this Agreement on behalf of Consultant shall be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant and Consultant’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Consultant’s personnel. Consultant’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the Services under this Agreement. Consultant shall acquire and maintain at its sole cost and expense such vehicles, equipment and supplies as Consultant’s personnel require to perform any of the Services required by this Agreement.

Consultant shall perform all Services off of City premises at locations of Consultant’s choice, except as otherwise may from time to time be necessary in order for Consultant’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant’s performance of any Services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform such Services. City may make a computer available to Consultant from time to time for Consultant’s personnel to obtain information about or to check on the status of projects pertaining to the Services under this Agreement. c. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant’s personnel in connection with their performance of any Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, State, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and its officers, employees, agents, and subcontractors providing any of the Services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) or any other retirement program, as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits or any other retirement benefits.
d. To the maximum extent permitted by laws, Consultant shall indemnify, defend and hold harmless the City and other Indemnitees (as defined in Section 13.a herein), from any and all liabilities, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s violation of any provision of this Section 10, or any of Consultant’s personnel practices. In addition to all other remedies at law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification obligation arising under this Section. The duty of indemnification set Paramount PSA (July 2026) 5
forth in this Section is in addition to all other indemnification provisions of this Agreement.

11. PERS Compliance.

General Requirements. The Parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform any work or other Services under this Agreement, Consultant shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code § 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

12. Insurance.

Unless otherwise permitted in writing by City’s Risk Manager, Consultant shall not commence work for the City until it has secured insurance in such forms and with such limits as set forth in Exhibit “C“ attached hereto, and provided evidence thereof that is acceptable to the City. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section.

13. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably approved by City), indemnify and hold the City, its elected and appointed officials, officers, attorneys, agents, employees, servants, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees” in this Section 13) free and harmless with respect to any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages, stop notices and/or injury of any kind, in law or equity, to property or persons, including bodily injury, wrongful death, personal injury and property damage, in any manner arising out of, pertaining to, or incidental to any acts, errors, omissions, or willful misconduct of Consultant, its owners, officials, officers, employees, servants, subcontractors, consultants or agents in connection with the performance of the Consultant’s Services, and/or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, or by the City or any of the other Indemnitees. Consultant’s duty to indemnify and hold harmless City shall not extend to the City’s sole or active negligence or willful misconduct. b. The provisions of this Section 13 shall survive the termination of this Agreement.

Paramount PSA (July 2026) 6

14. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720, et seq. and 1770, et seq., which require the payment of prevailing wages and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with the Prevailing Wage Laws. These rates are on file with the City Clerk or may be obtained at: http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. (i) Copies of the prevailing wage rates may be obtained at cost at the City Clerk's office. Consultant shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Consultant shall comply with the provisions of Sections 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Consultant shall forfeit to the City, as a penalty, not more than $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by them or by any subcontractor under them, in violation of the provisions of this Agreement. (ii) Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code Section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subcontractors performing such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of this Agreement and require the same of any subcontractors, as applicable.

Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.
c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any Paramount PSA (July 2026) 7
subcontractor that affect Consultant’s performance of the Services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

15. Data Security.
a. As used in this Agreement, “City Data” means any and all information and data provided or made accessible, directly or indirectly, to Consultant by City, or otherwise acquired from City, in connection with Consultant’s performance of the Services. As between the Consultant and the City, any and all City Data is solely owned by City.

Consultant is granted a limited, non-exclusive, and revocable license to use City Data solely as necessary to perform the Services. At no time shall Consultant use City Data for its own purposes, or sell, disclose or disseminate City Data, except as required by law or to provide the Services. At all times herein, Consultant shall protect and maintain the security of City Data using methods providing not less than the level of security Consultant uses for its own confidential data, and that otherwise comply with recognized industry data security standards applicable to similar kinds of governmental data and information.
b. To the extent any City Data consists of personal information as defined in the California Consumer Privacy Act (Civil Code Section 1798.100, et seq.), Consultant shall comply with that statute and with Civil Code Section 1798.80. et seq., including providing the required notifications in the event of any unauthorized access or disclosure of personal information stored, maintained, accessed, used or transmitted by Consultant in connection with this Agreement. Notwithstanding the foregoing, Consultant shall within 24 hours notify the City Representative by telephone and in writing of any unauthorized access of City Data. Thereafter, Consultant shall render any assistance to City and law enforcement as necessary to ascertain the nature and extent of such unauthorized access.
c. Consultant shall not store City Data using cloud-based storage without City’s prior, written consent, unless the use of such storage is clearly described in the Scope of Services. Where permitted herein, any and all cloud-based storage shall be on servers and other hardware located within the continental United States, and shall be in compliance with ISO/IEC 27001 - 27018, as applicable, unless otherwise agreed to in writing by the City Representative. Cloud storage using Amazon Web Service or Microsoft Azure shall be deemed to satisfy the requirements of this subsection c.

16. Confidential Information
Consultant understands and agrees that, in the performance of the Services under this Agreement or in contemplation thereof, Consultant may have access to private or confidential information which may be owned or controlled by the City and that, if disclosed to third parties, could be damaging to the City. Consultant agrees that all City information and data provided or made accessible to Consultant by City shall be held in confidence and Paramount PSA (July 2026) 8
disclosed only as needed in performance of this Agreement, or as required by law.

Consultant shall exercise the same standard of care to protect such information as a reasonably prudent consultant would use to protect its own confidential and/or proprietary information and data.

17. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California without regard for conflicts of laws rules. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of Los Angeles, State of California. Consultant must comply with the claim procedures set forth in Government Code section 900, et seq. prior to filing any lawsuit against the City.

18. Termination.
a. City has the right to terminate any portion or all of the Services under this Agreement with or without cause, by giving ten (10) calendar days’ prior, written notice to Consultant. In such event, City shall be immediately given title to and possession of all Work Product, including all related intellectual property rights, and original field notes, drawings and specifications, written reports and all other documents produced or developed pursuant to this Agreement. Provided Consultant is not then in breach, City shall pay Consultant the reasonable value of services rendered for any portion of the Services completed prior to termination. If said termination occurs prior to completion of any specific task for which a payment request has not been received, the charge for Services performed shall be the reasonable value of such Services, based on an amount agreed to by City and Consultant. City shall not be liable for any costs other than the charges or portions thereof which are specified herein.

Consultant shall not be entitled to payment for unperformed services or services within the Scope Services performed prior to the effective date of this Agreement, and shall not be entitled to damages or compensation resulting from such termination of the Services.
b. Consultant may terminate its obligation to provide further Services under this Agreement by serving written notice of termination to the City, provided Consultant has first served the City with a written notice of default and demand to cure, and City has failed to cure such default within thirty (30) days of receipt of such notice.

19. Ownership of Work Product.
a. Except as otherwise provided in Section 18, “Termination”, above, and unless otherwise agreed upon in writing, all draft and final reports, documents, and other written material, and any and all images, ideas, concepts, designs including website designs, source code, object code, electronic data and files, and/or other media whatsoever created or developed by Consultant in the performance of this Agreement (collectively, “Work Product”) shall be considered to be “works made for hire” for the benefit of City. All Work Product and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of City without restriction or limitation upon Paramount PSA (July 2026) 9
their use, duplication or dissemination by City upon final payment being made or termination of the Agreement by City, provided that any such use shall be at City’s sole risk. Consultant shall not obtain or attempt to obtain copyright protection as to any of the Work Product. “Work Product” does not include intellectual property lawfully owned by or licensed to Consultant prior to the effective date of this Agreement.
b. Consultant hereby assigns to City all rights of ownership to the Work Product, including any and all related intellectual property and proprietary rights that are not otherwise vested in the City pursuant to subsection (a), above. c. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals necessary to the production of the Work Product, and that upon final payment or Consultant’s default, City shall have full legal title to the Work Product, and full legal authority and the right to use and reproduce the Work Product for any purpose. Consultant shall defend, indemnify and hold City, and the other Indemnitees (as defined in Section 13(a), above) harmless from any and all loss, claim or liability in any way related to a claim that City’s use of any of the Work Product violates federal, state or local laws, or any contractual provisions, or any rights or laws relating to trade names, licenses, franchises, copyrights, patents or other means of protecting intellectual property rights and/or interests in products, ideas or inventions. Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, equipment, devices or processes in connection with its provision of the Work Product produced under this Agreement. In the event the use of any of the Work Product or other deliverables hereunder by City is held to constitute an infringement and the use of any of the same is enjoined, Consultant, at its expense, shall: (a) secure for City the right to continue using the Work Product and other deliverables by suspension of any injunction, or by procuring a license or licenses for City; or (b) modify the Work Product and other deliverables so that they become non-infringing while remaining in compliance with the requirements of this Agreement. This covenant shall survive the termination of this Agreement.

20. Party Representatives.

Consultant hereby designates Lina Takada , or his or her designee, as Consultant’s Representative for this Agreement, unless and until written notice of a new representative acceptable to City is provided to City. City hereby designates Margarita Matson , or his or her designee, as City’s Representative for this Agreement. The foregoing Representatives shall be authorized to approve non-monetary revisions to this Agreement, provide consent where required herein, and to make other administrative decisions that will be binding on their respective Party, except as otherwise specifically required herein.

21. Notices.

Any notice or instrument required or permitted to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

Paramount PSA (July 2026) 10
CITY:

City of Paramount
16400 Colorado Avenue
Paramount, CA 90723
Attn: Margarita Matson, Public Safety
Director
CONSULTANT:

Family Promise of Los Angeles
2930 El Dorado Street
Torrance CA 90503
Attn: Lina Takada
and shall be effective upon receipt thereof.

22. Third Party Rights.

Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

23. Equal Opportunity Employment.

Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

24. Entire Agreement.

This Agreement, with its exhibits, all of which are incorporated by reference herein, and all documents incorporated by reference, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto.

This is an integrated Agreement. In the event of any conflict or inconsistency between the provisions of this Agreement and any exhibit hereto or document incorporated by reference herein, the provisions of this Agreement shall govern.

25. Severability.

The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render any other provisions unenforceable, invalid or illegal.

26. Successors and Assigns.

This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement.

However, Consultant shall not assign or transfer by operation of law or otherwise any or Paramount PSA (July 2026) 11
all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

27. Non-Waiver.

None of the provisions of this Agreement shall be considered waived by either party, unless such waiver is agreed to in writing, and any such waiver shall be limited to that set of circumstances and not to any future circumstances unless another written waiver is executed.

28. Time of Essence.

Time is of the essence in each and every provision of this Agreement.

29. City’s Right to Employ Other Consultants.

City reserves its right to employ other consultants to provide the Services or similar services to the City.

30. Interest of Consultant.

Consultant covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services under this Agreement. Consultant certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of the City.

31. Interest of Subcontractors.

Consultant further covenants that, in the performance of this Agreement, no subcontractor or person having any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services under this Agreement shall be employed. Consultant has provided City with a list of all subcontractors and the key personnel for such subcontractors that are retained or to be retained by Consultant in connection with the performance of the Services, to assist the City in affirming compliance with this Section.

32. Prohibited Interests.

Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. If required, Consultant further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no Paramount PSA (July 2026) 12
director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
Paramount PSA (July 2026) 12
Paramount PSA (July 2026) 13

SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF PARAMOUNT

AND FAMILY PROMISE OF LOS ANGELES
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF PARAMOUNT CONSULTANT: FAMILY PROMISE OF

LOS ANGELES
By:____________________________ By:____________________________ Brenda Olmos, Mayor Lina Takada, Executive Director
ATTEST:

By:___________________________
Heidi Luce, City Clerk
Paramount PSA (July 2026) 13
Paramount PSA (January 2025) Exhibit - A

EXHIBIT A
Scope of Services
Paramount PSA (January 2025) Exhibit - A
Paramount PSA (January 2025) Exhibit B - 1

EXHIBIT B
Schedule of Rates/Payments
Consultant will invoice City on a monthly cycle, or otherwise as expressly provided in this Agreement. Consultant will include with each invoice a detailed progress report that indicates the amount of budget spent on each task, as applicable. Consultant will inform City regarding any out-of-scope work being performed by Consultant. Any other terms and conditions relating to the amount of compensation to be paid to Consultant are as follows:

Paramount PSA (January 2025) Exhibit B - 1
Paramount PSA (January 2025) Exhibit C - 1

EXHIBIT C

INSURANCE

1. Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section, or as may otherwise be permitted or required in writing by the City’s risk manager.

2. Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.

A. Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence" form CG 0001, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); or (3) containing any other exclusion(s) contrary to the terms or purposes of this Agreement.

B. Workers' Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.

C. Commercial Automobile Liability Insurance: Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than 1,000,000 combined single limit for each accident. The City of Paramount, its elected or appointed officers, officials, employees and volunteers shall be named as additional insureds on such policy.

D. Cyber Liability: Vendor shall maintain comprehensive cyber liability insurance with limits of $1,000,000 per occurrence/loss and $2,000,000 general aggregate. If the coverage is maintained on a claims-made basis, the Vendor shall maintain such coverage for an additional three (3) years following termination of the contract.

E. For Commercial General Liability and Commercial Automobile Liability (CGL Coverage): The City will be named as an additional insured, under the commercial general liability (“CGL”) liability insurance policy coverage, for all liability arising out of the operations by or on behalf of the named insured, and this CGL liability policy Paramount PSA (January 2025) Exhibit C - 2
protects the additional insured, its officers, agents and employees against liability for personal and bodily injuries, deaths or property damage or destruction arising in any respect, directly or indirectly, in the performance of the contract. (i) Each such CGL policy shall be endorsed with the following language: The City of Paramount, its elected or appointed officers, officials, employees and volunteers are included as insureds with regard to damages and defense of claims arising from: (a) activities performed by or on behalf of the Named Insured, including the insured's general supervision of the Named Insured, (b) products and completed operations of the Named Insured, or (c) premises owned, leased or used by the Named Insured.
(ii) This CGL policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. (iii) The inclusion of more than one insured shall not operate to impair the rights of one insured against another insured, and the coverages afforded shall apply as though separate policies had been issued to each insured.
(iv)The Additional Insured coverage under the Consultant’s policy shall be primary and non-contributory and will not seek contribution from the City’s insurance or self-insurance and shall be at least as broad as CG 20 01 04 13.

F. Deductibles and Self-Insured Retentions: Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

3. Waiver of Subrogation. All policies of Commercial General Liability, Commercial Automobile Liability, and Worker’s Compensation shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, its officials, officers, employees, and agents to the extent of such coverage.

4. Evidence of Insurance. The Consultant shall deliver redacted copies of the required policies or original certificates of insurance and redacted or specimen endorsements issued by their insurer. The Consultant and its insurer are solely responsible for ensuring that the required insurance complies with this Agreement and provides adequate coverage for all services performed. The Consultant shall procure insurance policies that meet the stated standards.

At least fifteen (15) days before any policy expires, or within a reasonable time after policy renewal, the Consultant shall provide evidence of renewal or replacement coverage. If any policy is canceled or reduced, the Consultant must file evidence of reinstatement or replacement coverage within ten (10) days of receipt of written notice of the change.

Paramount PSA (January 2025) Exhibit C - 3
The City may request copies of insurance policies and endorsements for informational purposes only, without assuming any obligation to verify compliance or adequacy.

5. Failure to Maintain Coverage. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement effective upon notice.

6. Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A- VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

7. Enforcement of Agreement Provisions (non-estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of noncompliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.

8. Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Agreement are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance .

Paramount PSA (January 2025) Exhibit C - 3
Paramount PSA (January 2025) Exhibit C - 4
WORKER’S COMPENSATION INSURANCE CERTIFICATION

WORKERS' COMPENSATION DECLARATION
I hereby affirm under penalty of perjury one of the following declarations: (ONE OF THE

PARAGRAPHS BELOW MUST BE CHECKED)
 I have and will maintain a certificate of consent from the California Labor Commission to self-insure for workers' compensation, as provided for by Section 3700 of the Labor Code, for the performance of the work to be performed under this Agreement.
 I have and will maintain workers' compensation insurance, as required by Section 3700 of the Labor Code, for the performance of the work to be performed under this contract. My workers' compensation insurance carrier and policy number are:

Carrier _____________________________________________
Policy Number _______________________________________
 I certify that, in the performance of the work under this Agreement, I shall not employ any person in any manner so as to become subject to the workers' compensation laws of California, and I hereby agree to indemnify, defend, and hold harmless the City of Paramount and all of its officials, employees, and agents from and against any and all claims, liabilities, and losses relating to personal injury or death, economic losses, and property damage arising out of my failure to provide such worker’s compensation insurance. I further agree that, if I should become subject to the workers' compensation provisions of Section 3700 of the Labor Code, I shall forthwith comply with those provisions.

WARNING: FAILURE TO SECURE WORKERS’ COMPENSATION COVERAGE IS

UNLAWFUL, AND SHALL SUBJECT AN EMPLOYER TO CRIMINAL PENALTIES AND CIVIL FINES UP TO ONE HUNDRED THOUSAND DOLLARS ($100,000), IN

ADDITION TO THE COST OF COMPENSATION, DAMAGES AS PROVIDED FOR IN SECTION 3706 OF THE LABOR CODE, INTEREST, AND ATTORNEY’S FEES.

By: _________________________________ Dated:______________, 20_____ Home-ARP Grant Program
Program Description
Program: Homelessness Prevention
Subrecipient: Family Promise of Los Angeles
Description: The Paramount Home-ARP will be a resource available to Paramount residents that are
Family
either experiencing homelessness or at risk of homel
essness. By utilizing problem-solving techniques, Family Promise of Los Angeles's case managers will evaluate families and provide the appropriate resources such as shelter expenses, move-in assistance, motel/hotel stays, transportation expenses, employment r eadiness, educational materiaI for financial literacy, rental/ mortgage assistance (not to exceed $3,000 per household), and case management.

Eligibility:

HUD Matrix Code: 03T
Homeless Services
Eligibility Citation: 570.201(e)
National Objective: Low Mod Clientele
570.208(a)(2)(i)(B)
Accomplishment Goals:
15 Family units
Location / Service Area I Beneficiaries:

Available to beneficiaries throughout the City? Yes
Help the homeless? Yes
Help persons with HIV/ AIDS? No
Help persons with Special Needs? No
$78,338
Budget:

Personnel Costs:

Non-Personnel Costs:

Indirect Costs:

Total Costs:

Implementation Schedule:

Start Date:

End Date:

Administered By:

Lina Takada,
Executive Director
Family Promise of Los
Angeles
2930 El Dorado Street
Torrance, CA 90503

$59,912
$11,750
$150,000
07/01/2026
06/30/2027

Certification:

By signing below, I acknowledge that I have read and understand all of the special conditions listed above.

Furthermore, I acknowledge that failure to comply with the conditions listed may require the repayment of the funds received and/or forfeit receiving future Community Development Block Grant (CDBG) funds.

Lina Takada,
Executive Director
Date

6/09/2026
To: Honorable City Council
From: John Moreno, City Manager
By: Margarita Matson, Public Safety Director
Date: July 14, 2026
SUBJECT: USE OF CITIZENS’ OPTION FOR PUBLIC SAFETY (COPS) GRANT FUNDING FOR FISCAL YEAR (FY) 2026-2027

BACKGROUND
The Department of Justice has provided the City with Citizens’ Option for Public Safety (COPS) grant funds since fiscal year (FY) 1996-1997. After 30 years of receiving this grant, the City continues to use State COPS grant funds for a variety of law enforcement activities, ranging from increasing personnel to purchasing equipment to enhance police effectiveness. Since FY 1996-1997, the City has received $3,416,688 in State COPS grant funds.

DISCUSSION
Staff recommends continuing to provide additional loud-noise patrol overtime and crimesuppression overtime to assist with the high volume of calls and address crime trends in a timely manner. The FY 2026-2027 Adopted Budget includes proposed uses for the City’s State COPS funds. Staff anticipates spending the total amount of $188,950 on these additional patrols and services.

FISCAL IMPACT
Funding for law enforcement overtime services has been budgeted in the Fiscal Year 2026-27 Adopted Budget using Special Revenue from the Department of Justice’s Citizen’s Option for Public Safety (COPS) grant fund in the amount of $188,950.

Fund Division Account Service Description Amount
State Cops Sworn Patrol 296-3121-5233-056 Law Enforcement Overtime $188,950

VISION, MISSION, VALUES, AND STRATEGIC OUTCOMES
The City’s Vision, Mission, and Values set the standard for the organization, establish priorities, uniformity and guidelines; and provide the framework for policy decision making. The Strategic Outcomes were implemented to provide a pathway to achieving the City’s Vision. This item aligns with Strategic Outcome No 1: Safe Community - Provide a safe place to live, work, and visit.

Agenda Report July 14, 2026
COPS GRANT FUNDING FOR FISCAL YEAR (FY) 2026-2027 Page 2

RECOMMENDED ACTION
Approve and authorize staff to use the State COPS grant funds in the amount of $188,950 for additional patrols and services.

To: Honorable City Council
From: John Moreno, City Manager
By: Lana Dich, Finance Director
Anthony Martinez, Financial Services Manager
Date: July 14, 2026
Subject: PROFESSIONAL AUDITING SERVICES

BACKGROUND
The City of Paramount is required to annually undergo an audit by a licensed independent auditing firm. The firm audits the City’s financial statements and activities to verify its system of controls and determine the strength or weakness of its overall financial management. The City has contracted The Pun Group for audit services. Although the City has been satisfied with their audit services, it is considered a best practice and in the City’s best interest to periodically solicit proposals for a new professional audit services to ensure the City continues to receive high-quality services, competitive pricing, and access to the expertise needed to address evolving governmental accounting and financial reporting requirements. As the City grows and evolves, it is critical to retain an audit firm that will evolve with the City’s needs to serve as a vital resource and expertise for government financial reporting, which has become more complex.

DISCUSSION
The City’s procurement policy exempts professional services, which include accounting and financial services, from the bidding process; however, it is in the City’s best interest to issue a formal request for proposals (RFP) for professional auditing services to ensure we retain a competent firm at a reasonable price. The Finance Department posted a RFP for professional auditing services on the City website and the California Society of Municipal Finance Officers (CSMFO) website, where RFPs for audit services are typically posted. Five independent audit firms submitted proposals before the RFP deadline:

1. Badawi & Associates, CPA

2. CliftonLarsonAllen, LLP (CLA)

3. Rogers Anderson Malody & Scoot, LLP (RAMS)

4. The Pun Group, LLP

5. Vasquez & Company LLP
Agenda Report July 14, 2026
CONTRACT FOR PROFESSIONAL AUDITING SERVICES Page 2
A review committee composed of the Finance Department’s management team evaluated the proposals based on three criteria areas that included 1) basic mandatory requirements, 2) technical qualifications that include expertise, experience, and audit approach, and 3) pricing. During the evaluation process, the Committee also interviewed all five independent audit firms to gain further insight.

After meticulous review of the interested auditing firms and after conducting reference checks, we believe that Rogers, Anderson, Malody & Scott, LLP (RAMS) will provide the best audit services to the City. In accordance with the Paramount Municipal Code (PMC)

3.12.080, the selection was based on demonstrated competence and professional qualifications, including the fairness and reasonableness of the cost of the services.

Expertise and Experience of RAMS, LLP
Rogers, Anderson, Malody & Scott, LLP (RAMS) is a highly qualified full-service firm that provides auditing, accounting, and advisory services. The firm’s partners have served governmental agencies for over 78 years. The firm has extensive experience in audits of local governments as well as experience with the preparation of the Annual Comprehensive Financial Reports (ACFR), and comprehensive assistance with the implementation of new GASB pronouncements.

RAMS, LLC has a total client base of more than 70 governmental agencies, including 30 cities, mostly in Southern California. They are well-informed and knowledgeable about the local climate, events, and fabric of Southern California. They offer access to a large pool of licensed accountants with a staff of 58 professionals, which includes 19 certified public accountants, all headquartered in San Bernardino. Collectively, the five engagement team members that would be assigned to Paramount have a combined total of 70 years of auditing experience, with an average of 14 years per staff. The firm’s staffing size allows for sufficient flexibility to alternate audit teams, when needed, and provides a higher degree of experience afforded to the City. RAMS, LLC brings extensive experience in auditing several federal and state grant programs that will benefit the City with quality federal Single Audits.

Should the City request additional services, the firm offers tax advisory service, forensic accounting service, service organization audits, debt restructuring consultation, subrecipient monitoring, and contract finance director services.

Price
PMC 3.12.080 allows contracts for professional auditing services to be awarded on the “basis of the demonstrated competence of the [firm], and on the [firm’s] professional qualifications necessary for the satisfactory performance of the services required, and on the fairness and reasonableness of the cost of the services to the City, and shall not be awarded solely on the basis of cost.”
Agenda Report July 14, 2026
CONTRACT FOR PROFESSIONAL AUDITING SERVICES Page 3
The annual cost below includes an all-inclusive price comparison for all services requested by City Staff that include the City Audit and Related Reports, Single Audit, GANN Limit Review, State Controller’s Report, and the Annual Street Report.

Optional Years
June 30,
2026
June 30,
2027
June 30,
2028
June 30,
2029
June 30,
2030
RAMS, LLC $59,163 $59,163 $59,036 $60,805 $62,623
RAMS, LLC is recognized for its professionalism, integrity, and personalized client services. It is the firm’s objective to offer the City of Paramount solutions and directions led by highly experienced and capable partners who can successfully implement the work and produce the results the City expects.

FISCAL IMPACT
The fees for audit services are included in the City’s annual budget. The not-to-exceed all-inclusive cost will be $59,163, $59,163, and $59,036 for FY 2025-26, FY 2026-27 and FY 2027-28, respectively. After the three-year term expires, the City will have the option to extend the contract for FY 2028-29 and FY 2029-30 in the amounts of $60,805 and $62,623, respectively.

VISION, MISSION, VALUES, AND STRATEGIC OUTCOMES
The City’s Vision, Mission, and Values set the standard for the organization; establish priorities, uniformity, and guidelines; and provide the framework for policy decision making. The Strategic Outcomes were implemented to provide a pathway to achieving the City’s Vision. This item aligns with Strategic Outcome No. 6: Efficient, Effective, and Fiscally Responsible.

RECOMMENDED ACTION
Award the contract for professional auditing services to Rogers, Anderson, Malody & Scott, LLP (RAMS) for the three fiscal years ending June 30, 2026, June 30, 2027, and June 30, 2028, with the option of renewing for two subsequent fiscal years in an annual amount not to exceed $60,000 the first three fiscal years and $62,623 subsequent fiscal years; and authorize the City Manager to make final changes to the Agreement that do not change the proposed rates in a form approved by the City Attorney.

Attachment –Request for Proposals for Professional Auditing Services Attachment –Professional Services Agreement
Exhibit A - Rogers, Anderson, Malody & Scott, LLP (RAMS) Technical Proposal
Exhibit B - Rogers, Anderson, Malody & Scott, LLP (RAMS) Cost Proposal 1 CITY OF PARAMOUNT

PROFESSIONAL SERVICES AGREEMENT
(With Professional Liability)
This Agreement is made and entered into as of July __, 2026 by and between the City of Paramount, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 16400 Colorado Avenue, Paramount, CA 90723 (“City”), and Rogers, Anderson, Malody, & Scott, LLP, a Corporation with its principal place of business at 735 E. Carnegie Dr., Suite 100 San Bernardino, CA 92408 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City requires provision of the following professional services:
professional auditing services, all as more fully set forth and described in this Agreement.

B. Consultant is duly licensed and/or otherwise fully authorized by law, and has the necessary experience and qualifications, to provide such services. City enters into this Agreement in substantial reliance on such experience and qualifications.

C. The Parties enter this Agreement in order to set forth terms and conditions governing Consultant’s performance of the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Scope of Services.

Consultant shall perform the services generally described in (i) the Scope of Services attached hereto as Exhibit “A”; (ii) any applicable request for proposals issued by the City; and (iii) as otherwise required by this Agreement, all to City’s satisfaction (collectively, “Services” herein.)

2. Compensation.
a. Subject to Section 2.b, below, the City shall pay for the Services satisfactorily performed, in accordance with the Schedule of Rates/Payments set forth in Exhibit “B”, attached hereto.
b. In no event shall the total amount paid for the Services exceed the annual sum set forth in Exhibit “B”, attached hereto. This amount covers and is inclusive of all labor, materials, and any and all other costs incurred by Consultant in performing the Services, unless otherwise agreed upon in writing. Consultant shall be deemed to have made all necessary inquiries and site inspections prior to agreeing to perform the Services. Periodic payments for undisputed work shall be made within thirty (30) days of receipt of an invoice which includes a detailed description of the work Paramount PSA_Prof Liability (January 2025) 2
performed. Payments to Consultant for work performed will be made on a monthly billing basis.

3. Additional Work.

The Parties may agree on additional work to be provided as part of the Services. An amendment to this Agreement shall be prepared by the City and executed by both Parties authorizing such additional work and compensation therefor, prior to such work being performed.

4. Maintenance of Records.

Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available for review by the City at all reasonable times during the term of this Agreement and for four (4) years from the date of final payment by City.

5. Term; Time of Performance.

The term of this Agreement shall commence on the date first set forth above and shall expire set forth in Exhibit “A” and “B”, attached hereto., unless extended or earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines agreed upon in writing. Consultant represents that it has the professional and technical personnel required to satisfactorily perform the Services as required by this Agreement. All indemnification provisions of this Agreement shall survive and remain in effect following the termination of this Agreement. The Parties may, by mutual, written consent, extend the term of this Agreement.

6. Delays in Performance.
a. Force Majeure. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by force majeure events. Force majeure events mean and refer to circumstances beyond the reasonable control of the nonperforming party including, but not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.

Consultant’s lack of financial capability, not due to any of the foregoing events, shall not constitute a force majeure event.
b. Should a force majeure event occur, the non-performing party shall, within a reasonable time of being prevented from performing, but not more than three (3) business days, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.

Paramount PSA_Prof Liability (January 2025) 3

7. Compliance with Law.
a. Consultant shall comply with all applicable local, State, and federal laws, ordinances, statutes, codes and regulations, including Cal/OSHA requirements, in the performance of the Services.
b. City may, but is not required, to assist Consultant in obtaining and maintaining all permits required of Consultant by federal, state and/or local regulatory agencies. c. If applicable, and unless otherwise provided in the Scope of Services, Consultant is responsible for all costs of clean up and/or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

8. Standard of Care.

Consultant’s Services shall be performed in accordance with the generally accepted professional standards of practice and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently performing similar services under similar conditions in the County of Los Angeles. Consultant shall, at all times herein, possess any and all State of California and/or federal professional licenses and certifications, as applicable, required to lawfully perform the Services.

9. Assignment and Subcontracting.

Consultant shall not assign or transfer this Agreement or any rights or obligations under, or any interest in this Agreement, or subcontract any required performance hereunder, without the prior written consent of the City, which may be withheld for any reason. The Services required to be performed by the Consultant are personal to the Consultant. Any attempt to so assign, transfer, or subcontract without such consent shall be void and without legal effect and shall constitute grounds for termination. Authorized subcontracts, if any, shall contain a provision making the subcontractor subject to all requirements of this Agreement.

10. Independent Contractor.

Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant is or shall become an employee of City. The work to be performed shall be in accordance with the Scope of Services described in this Agreement, subject to such directions and amendments from City as herein provided. a. All work and other Services provided pursuant to this Agreement shall be performed by Consultant or by Consultant’s employees or other personnel under Consultant’s supervision, and Consultant and all of Consultant’s personnel shall possess the qualifications, permits, and licenses required by State and local law to perform the Services, including, without limitation, a City of Paramount business license as required by the Paramount Municipal Code. Consultant will determine the means, methods, and details by which Consultant’s personnel will perform the Services.

Consultant shall be solely responsible for the satisfactory work performance of all Paramount PSA_Prof Liability (January 2025) 4
personnel engaged in performing the Services and compliance with the customary professional standards.
b. None of Consultant’s employees and/or other personnel performing any of the Services under this Agreement on behalf of Consultant shall be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant and Consultant’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Consultant’s personnel. Consultant’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the Services under this Agreement. Consultant shall acquire and maintain at its sole cost and expense such vehicles, equipment and supplies as Consultant’s personnel require to perform any of the Services required by this Agreement.

Consultant shall perform all Services off of City premises at locations of Consultant’s choice, except as otherwise may from time to time be necessary in order for Consultant’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant’s performance of any Services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform such Services. City may make a computer available to Consultant from time to time for Consultant’s personnel to obtain information about or to check on the status of projects pertaining to the Services under this Agreement. c. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant’s personnel in connection with their performance of any Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, State, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and its officers, employees, agents, and subcontractors providing any of the Services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) or any other retirement program, as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits or any other retirement benefits.
d. To the maximum extent permitted by laws, Consultant shall indemnify, defend and hold harmless the City and other Indemnitees (as defined in Section 13.a herein), from any and all liabilities, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s violation of any provision of this Section 10, or any of Consultant’s personnel practices. In addition to all other remedies at law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification obligation arising under this Section. The duty of indemnification set Paramount PSA_Prof Liability (January 2025) 5
forth in this Section is in addition to all other indemnification provisions of this Agreement.

11. PERS Compliance.

General Requirements. The Parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform any work or other Services under this Agreement, Consultant shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code § 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations. .

12. Insurance.

Unless otherwise permitted in writing by City’s Risk Manager, Consultant shall not commence work for the City until it has secured insurance in such forms and with such limits as set forth in Exhibit “C“ attached hereto, and provided evidence thereof that is acceptable to the City. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section.

13. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably approved by City), indemnify and hold the City, its elected and appointed officials, officers, attorneys, agents, employees, servants, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees” in this Section 13) free and harmless with respect to any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages, stop notices and/or injury of any kind, in law or equity, to property or persons, including bodily injury, wrongful death, personal injury and property damage, in any manner arising out of, pertaining to, or incidental to any acts, errors, omissions, or willful misconduct of Consultant, its owners, officials, officers, employees, servants, subcontractors, consultants or agents in connection with the performance of the Consultant’s Services, and/or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, or by the City or any of the other Indemnitees. Consultant’s duty to indemnify and hold harmless City shall not extend to the City’s sole or active negligence or willful misconduct. b. For Design Professional Services: If Consultant’s Services hereunder include the performance of professional services by a “design professional,” as the term is defined under California Civil Code § 2782.8(c), then to the fullest extent permitted by law, the Paramount PSA_Prof Liability (January 2025) 6
Consultant shall, at its sole cost and expense, indemnify and hold harmless the Indemnitees, and each of them, from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants and other professionals, and all costs associated therewith, and reimbursement of attorneys’ fees and costs of defense, whether actual, alleged or threatened, to the extent arising out of, pertaining to, or relating to, in whole or in part, the negligence, recklessness or willful misconduct of the Consultant, and/or its officers, agents, servants, employees, subcontractors, contractors or their officers, agents, servants or employees (or any entity or individual for whom the Consultant shall bear legal liability) in the performance of design professional services under this Agreement.

Notwithstanding the foregoing and as required by Civil Code § 2782.8(a), in no event shall the cost to defend the Indemnitees that is charged to Consultant, exceed Consultant’s proportionate percentage of fault. Consultant’s duty to indemnify and hold harmless City shall not extend to the City’s sole or active negligence or willful misconduct.
c. The provisions of this Section 13 shall survive the termination of this Agreement.

14. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720, et seq. and 1770, et seq., which require the payment of prevailing wages and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with the Prevailing Wage Laws. These rates are on file with the City Clerk or may be obtained at: http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. (i) Copies of the prevailing wage rates may be obtained at cost at the City Clerk's office. Consultant shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Consultant shall comply with the provisions of Sections 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Consultant shall forfeit to the City, as a penalty, not more than $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by them or by any subcontractor under them, in violation of the provisions of this Agreement. (ii) Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Paramount PSA_Prof Liability (January 2025) 7
Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code Section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subcontractors performing such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of this Agreement and require the same of any subcontractors, as applicable.

Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.
c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of the Services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

15. Data Security.
a. As used in this Agreement, “City Data” means any and all information and data provided or made accessible, directly or indirectly, to Consultant by City, or otherwise acquired from City, in connection with Consultant’s performance of the Services. As between the Consultant and the City, any and all City Data is solely owned by City.

Consultant is granted a limited, non-exclusive, and revocable license to use City Data solely as necessary to perform the Services. At no time shall Consultant use City Data for its own purposes, or sell, disclose or disseminate City Data, except as required by law or to provide the Services. At all times herein, Consultant shall protect and maintain the security of City Data using methods providing not less than the level of security Consultant uses for its own confidential data, and that otherwise comply with recognized industry data security standards applicable to similar kinds of governmental data and information.
b. To the extent any City Data consists of personal information as defined in the California Consumer Privacy Act (Civil Code Section 1798.100, et seq.), Consultant shall comply with that statute and with Civil Code Section 1798.80. et seq., including providing the required notifications in the event of any unauthorized access or disclosure of personal information stored, maintained, accessed, used or transmitted by Consultant in connection with this Agreement. Notwithstanding the foregoing, Consultant shall within 24 hours notify the City Representative by telephone and in Paramount PSA_Prof Liability (January 2025) 8
writing of any unauthorized access of City Data. Thereafter, Consultant shall render any assistance to City and law enforcement as necessary to ascertain the nature and extent of such unauthorized access.
c. Consultant shall not store City Data using cloud-based storage without City’s prior, written consent, unless the use of such storage is clearly described in the Scope of Services. Where permitted herein, any and all cloud-based storage shall be on servers and other hardware located within the continental United States, and shall be in compliance with ISO/IEC 27001 - 27018, as applicable, unless otherwise agreed to in writing by the City Representative. Cloud storage using Amazon Web Service or Microsoft Azure shall be deemed to satisfy the requirements of this subsection (c).

16. Confidential Information
Consultant understands and agrees that, in the performance of the Services under this Agreement or in contemplation thereof, Consultant may have access to private or confidential information which may be owned or controlled by the City and that, if disclosed to third parties, could be damaging to the City. Consultant agrees that all City information and data provided to or made accessible to Consultant by City shall be held in confidence and disclosed only as needed in performance of this Agreement, or as required by law.

Consultant shall exercise the same standard of care to protect such information as a reasonably prudent consultant would use to protect its own confidential and/or proprietary information and data.

17. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California without regard for conflicts of laws rules. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of Los Angeles, State of California. Consultant must comply with the claim procedures set forth in Government Code section 900, et seq. prior to filing any lawsuit against the City.

18. Termination.
a. City has the right to terminate any portion or all of the Services under this Agreement with or without cause, by giving ten (10) calendar days’ prior, written notice to Consultant. In such event, City shall be immediately given title to and possession of all Work Product, including all related intellectual property rights, and original field notes, drawings and specifications, written reports and all other documents produced or developed pursuant to this Agreement. Provided Consultant is not then in breach, City shall pay Consultant the reasonable value of services rendered for any portion of the Services completed prior to termination. If said termination occurs prior to completion of any specific task for which a payment request has not been received, the charge for Services performed shall be the reasonable value of such Services, based on an amount agreed to by City and Consultant. City shall not be liable for any costs other than the charges or portions thereof which are specified herein.

Consultant shall not be entitled to payment for unperformed services or services within the Scope Services performed prior to the effective date of this Agreement, and shall Paramount PSA_Prof Liability (January 2025) 9
not be entitled to damages or compensation resulting from such termination of the Services.
b. Consultant may terminate its obligation to provide further Services under this Agreement by serving written notice of termination to the City, provided Consultant has first served the City with a written notice of default and demand to cure, and City has failed to cure such default within thirty (30) days of receipt of such notice.

19. Ownership of Work Product.
a. Except as otherwise provided in Section 18, “Termination”, above, and unless otherwise agreed upon in writing, all draft and final reports, documents, and other written material, and any and all images, ideas, concepts, designs including website designs, source code, object code, electronic data and files, and/or other media whatsoever created or developed by Consultant in the performance of this Agreement (collectively, “Work Product”) shall be considered to be “works made for hire” for the benefit of City. All Work Product and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of City without restriction or limitation upon their use, duplication or dissemination by City upon final payment being made or termination of the Agreement by City, provided that any such use shall be at City’s sole risk. Consultant shall not obtain or attempt to obtain copyright protection as to any of the Work Product. “Work Product” does not include intellectual property lawfully owned by or licensed to Consultant prior to the effective date of this Agreement. b. Consultant hereby assigns to City all rights of ownership to the Work Product, including any and all related intellectual property and proprietary rights that are not otherwise vested in the City pursuant to subsection (a), above. c. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals necessary to the production of the Work Product, and that upon final payment or Consultant’s default, City shall have full legal title to the Work Product, and full legal authority and the right to use and reproduce the Work Product for any purpose. Consultant shall defend, indemnify and hold City, and the other Indemnitees (as defined in Section 13(a), above) harmless from any and all loss, claim or liability in any way related to a claim that City’s use of any of the Work Product violates federal, state or local laws, or any contractual provisions, or any rights or laws relating to trade names, licenses, franchises, copyrights, patents or other means of protecting intellectual property rights and/or interests in products, ideas or inventions. Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, equipment, devices or processes in connection with its provision of the Work Product produced under this Agreement. In the event the use of any of the Work Product or other deliverables hereunder by City is held to constitute an infringement and the use of any of the same is enjoined, Consultant, at its expense, shall: (a) secure for City the right to continue using the Work Product and other deliverables by suspension of any injunction, or by procuring a license or licenses for City; or (b) modify the Work Product and other deliverables so that they Paramount PSA_Prof Liability (January 2025) 10
become non-infringing while remaining in compliance with the requirements of this Agreement. This covenant shall survive the termination of this Agreement.

20. Party Representatives.

Consultant hereby designates _____________________________, or his or her designee, as Consultant’s Representative for this Agreement, unless and until written notice of a new representative acceptable to City is provided to City. City hereby designates Finance Director Lana Dich, or his or her designee, as City’s Representative for this Agreement. The foregoing Representatives shall be authorized to approve nonmonetary revisions to this Agreement, provide consent where required herein, and to make other administrative decisions that will be binding on their respective Party, except as otherwise specifically required herein.

21. Notices.

Any notice or instrument required or permitted to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

CITY:

City of Paramount
16400 Colorado Avenue
Paramount, CA 90723
Attn: Finance Director Lana Dich
CONSULTANT:

Rogers, Anderson, Malody & Scott, LLP
735 E. Carnegie Dr., Suite 100
San Bernardino, CA 92408
Attn: Gardenya Duran Partner
and shall be effective upon receipt thereof.

22. Third Party Rights.

Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

23. Equal Opportunity Employment.

Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

24. Entire Agreement.

This Agreement, with its exhibits, all of which are incorporated by reference herein, and all documents incorporated by reference, represents the entire understanding of City and Paramount PSA_Prof Liability (January 2025) 11
Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto.

This is an integrated Agreement. In the event of any conflict or inconsistency between the provisions of this Agreement and any exhibit hereto or document incorporated by reference herein, the provisions of this Agreement shall govern.

25. Severability.

The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render any other provisions unenforceable, invalid or illegal.

26. Successors and Assigns.

This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement.

However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

27. Non-Waiver.

None of the provisions of this Agreement shall be considered waived by either party, unless such waiver is agreed to in writing, and any such waiver shall be limited to that set of circumstances and not to any future circumstances unless another written waiver is executed.

28. Time of Essence.

Time is of the essence in each and every provision of this Agreement.

29. City’s Right to Employ Other Consultants.

City reserves its right to employ other consultants to provide the Services or similar services to the City.

30. Interest of Consultant.

Consultant covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services under this Agreement. Consultant certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of the City.

Paramount PSA_Prof Liability (January 2025) 12

31. Interest of Subcontractors.

Consultant further covenants that, in the performance of this Agreement, no subcontractor or person having any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services under this Agreement shall be employed. Consultant has provided City with a list of all subcontractors and the key personnel for such subcontractors that are retained or to be retained by Consultant in connection with the performance of the Services, to assist the City in affirming compliance with this Section.

32. Prohibited Interests.

Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. If required, Consultant further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
Paramount PSA_Prof Liability (January 2025) 13

SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF PARAMOUNT

AND ROGERS, ANDERSON, MALODY & SCOTT, LLP
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF PARAMOUNT CONSULTANT: ROGERS, ANDERSON,

MALODY, & SCOTT, LLP
By:____________________________ By:____________________________ John Moreno, City Manager Gardenya Duran, Partner
By: ____________________________
[Two corporate signatures required if corporation]
ATTEST:

By:___________________________
Heidi Luce, City Clerk
Paramount PSA_Prof Liability (January 2025) Exhibit B - 1

EXHIBIT A
Scope of Services

EXHIBIT B
Schedule of Rates/Payments
Consultant will invoice City on a monthly cycle, or otherwise as expressly provided in this Agreement. Consultant will include with each invoice a detailed progress report that indicates the amount of budget spent on each task, as applicable. Consultant will inform City regarding any out-of-scope work being performed by Consultant. Any other terms and conditions relating to the amount of compensation to be paid to Consultant are as follows:

Paramount PSA_Prof Liability (January 2025) Exhibit C - 1

EXHIBIT C

INSURANCE

1. Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section, or as may otherwise be permitted or required in writing by the City’s risk manager.

2. Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.

A. Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence" form CG 0001, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); or (3) containing any other exclusion(s) contrary to the terms or purposes of this Agreement.

B. Workers' Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.

C. Professional Liability (Errors & Omissions): Consultant shall maintain professional liability insurance that covers the services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement. If a “claims-made” policy is provided, it shall include an extended reporting period of not less than three (3) years.

D. Commercial Automobile Liability Insurance: Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than 1,000,000 combined single limit for each accident. The City of Paramount, its elected or appointed officers, officials, employees and volunteers shall be named as additional insureds on such policy.

E. Cyber Liability: Vendor shall maintain comprehensive cyber liability insurance with limits of $1,000,000 per occurrence/loss and $2,000,000 general aggregate. If a “claims-made” policy is provided, it shall include an extended reporting period of not less than three (3) years.

Paramount PSA_Prof Liability (January 2025) Exhibit C - 2 F. For Commercial General Liability and Commercial Automobile Liability (CGL Coverage):

The City will be named as an additional insured, under the commercial general liability (“CGL”) insurance policy coverage, for all liability arising out of the operations by or on behalf of the named insured, and this CGL policy protects the additional insured, its officers, agents and employees against liability for personal and bodily injuries, deaths or property damage or destruction arising in any respect, directly or indirectly, in the performance of the contract.
(i) Each such CGL policy shall be endorsed with the following language: The City of Paramount, its elected or appointed officers, officials, employees and volunteers are included as insureds with regard to damages and defense of claims arising from: (a) activities performed by or on behalf of the Named Insured, including the insured's general supervision of the Named Insured, (b) products and completed operations of the Named Insured, or (c) premises owned, leased or used by the Named Insured. (ii) This CGL policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. (iii) The inclusion of more than one insured shall not operate to impair the rights of one insured against another insured, and the coverages afforded shall apply as though separate policies had been issued to each insured.
(iv)The Additional Insured coverage under the Consultant’s policy shall be primary and non-contributory and will not seek contribution from the City’s insurance or selfinsurance and shall be at least as broad as CG 20 01 04 13.

G. Deductibles and Self-Insured Retentions: Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

3. Waiver of Subrogation. All policies of Commercial General Liability, Commercial Automobile Liability, and Worker’s Compensation shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, its officials, officers, employees, and agents to the extent of such coverage.

4. Evidence of Insurance. The Consultant shall deliver redacted copies of the required policies or original certificates of insurance and redacted or specimen endorsements issued by their insurer. The Consultant and its insurer are solely responsible for ensuring that the required insurance complies with this Agreement and provides adequate coverage for all services performed. The Consultant shall procure insurance policies that meet the stated standards.

At least fifteen (15) days before any policy expires, or within a reasonable time after policy renewal, the Consultant shall provide evidence of renewal or replacement coverage. If any Paramount PSA_Prof Liability (January 2025) Exhibit C - 3 policy is canceled or reduced, the Consultant must file evidence of reinstatement or replacement coverage within ten (10) days of receipt of written notice of the change.

The City may request copies of insurance policies and endorsements for informational purposes only, without assuming any obligation to verify compliance or adequacy.

5. Failure to Maintain Coverage. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement effective upon notice.

6. Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A- VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

7. Enforcement of Agreement Provisions (non-estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of noncompliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.

8. Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Agreement are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.

Paramount PSA_Prof Liability (January 2025) Exhibit C - 4 WORKER’S COMPENSATION INSURANCE CERTIFICATION

WORKERS' COMPENSATION DECLARATION
I hereby affirm under penalty of perjury one of the following declarations: (ONE OF THE

PARAGRAPHS BELOW MUST BE CHECKED)
 I have and will maintain a certificate of consent from the California Labor Commission to self-insure for workers' compensation, as provided for by Section 3700 of the Labor Code, for the performance of the work to be performed under this Agreement.  I have and will maintain workers' compensation insurance, as required by Section 3700 of the Labor Code, for the performance of the work to be performed under this contract.

My workers' compensation insurance carrier and policy number are:

Carrier ____________________________________________
Policy Number ______________________________________
 I certify that, in the performance of the work under this Agreement, I shall not employ any person in any manner so as to become subject to the workers' compensation laws of California, and I hereby agree to indemnify, defend, and hold harmless the City of Paramount and all of its officials, employees, and agents from and against any and all claims, liabilities, and losses relating to personal injury or death, economic losses, and property damage arising out of my failure to provide such worker’s compensation insurance. I further agree that, if I should become subject to the workers' compensation provisions of Section 3700 of the Labor Code, I shall forthwith comply with those provisions.

WARNING: FAILURE TO SECURE WORKERS’ COMPENSATION COVERAGE IS

UNLAWFUL, AND SHALL SUBJECT AN EMPLOYER TO CRIMINAL PENALTIES AND CIVIL FINES UP TO ONE HUNDRED THOUSAND DOLLARS ($100,000), IN ADDITION TO THE COST OF COMPENSATION, DAMAGES AS PROVIDED FOR IN SECTION 3706 OF THE LABOR CODE, INTEREST, AND ATTORNEY’S FEES.

By: _________________________________ Dated:______________, 2026 0 The auditor may advise management in the proposal or otherwise that the auditor’s acceptance of the engagement cannot be final until the inquiries have been made and the responses of the predecessor auditor have been evaluated.

MAY 8, 2026

CITY OF PARAMOUNT

PROPOSAL FOR PROFESSIONAL AUDITING SERVICES
FOR THE FISCAL YEARS ENDING JUNE 30, 2026 THROUGH 2028
(WITH THE OPTION FOR UP TO TWO ADDITIONAL YEARS)
CONTACT PERSONS:

SCOTT MANNO, CPA, CGMA
[email protected]

GARDENYA DURAN, CPA, CGMA
[email protected]
909.889.0871

PREPARED BY

ROGERS ANDERSON MALODY & SCOTT, LLP
735 E Carnegie Drive, Suite 100
San Bernardino, CA 92408
LICENSE #2596
FEIN 95-2662063
City of Paramount
Proposal for Professional Auditing Services
Table of Contents
Page
Transmittal letter .................................................................................................................................. i Detailed Proposal
Experience and Qualifications .......................................................................................................... 1 Independence
License to practice in California
Business license
Insurance
Firm qualifications and experience
Range of services
Current municipal clients
Government Audit Quality Center
Housing Authority and Successor Agency experience
Single Audit experience
ACFR preparation
Engagement quality control
Equal opportunity employer
Disciplinary action
External quality control review
Partner, supervisory and staff qualifications and experience ........................................................... 5 Partner and supervisory staff involvement
Staff continuity
Continuing professional education
Assigned personnel
Engagement team resumes
Similar engagements with other government entities....................................................................... 13 References
Specific audit approach .................................................................................................................... 15 Services to be provided
Engagement approach
Audit approach and proposed audit segmentation
Level of staff and approximate number of hours assigned to each segment Sample sizes (including for compliance testing)
Intelligent audit technology
Analytical procedures
Auditing in a remote environment
Proposed audit timing
Identification of potential audit problems .......................................................................................... 23 Auditor information sheet
Cost proposal
Attachment A: Listing of current municipal clients
Tel. 909-889-0871 | www.ramscpa.net | 735 E. Carnegie Dr. Suite 100, San Bernardino, CA 92408

CERTIFIED PUBLIC ACCOUNTANTS
-iMay 8, 2026
City of Paramount
16400 Colorado Avenue
Paramount, CA 90723
We are pleased to respond, on behalf of Rogers, Anderson, Malody & Scott, LLP (RAMS), to your request for a proposal regarding professional auditing services. As a recognized industry leader and innovator for the past 78 years, our goal has been to provide honest, high-quality, and objective results to all our clients, including governmental organizations such as yours. This dedication has fueled our firm's tremendous organic growth while ensuring personalized, client-focused services, with some governmental clients being with us for over 25 years.

At RAMS, we are committed to achieving the highest quality audit in the most effective manner possible.

We understand the complexities of performing governmental audits, which is why we have a dedicated team of auditors with specialized knowledge and experience to ensure our audits are planned and executed efficiently and effectively, providing you with the highest quality services.

Our proposal is presented in a clear and concise manner and is fully aligned with the requirements of the request for proposal. We have focused on providing relevant, meaningful information that directly addresses your needs. We believe our firm’s experience, highly qualified staff, and strong reputation in governmental auditing demonstrate our capabilities, without relying on excessive detail or unnecessary graphics often found in other proposals.

We understand that the City of Paramount (the City) will review other proposals during this process, but we believe that RAMS is the exceptional choice for your audit for the following reasons:

Reputation: We have an established reputation in the governmental and not-for-profit accounting and auditing community for providing excellent, timely service with high-quality reporting.

Advanced Tools: We utilize Teammate Analytics, a suite of over 200 Computer Aided Audit Tools (CAATs), empowering our audit teams to perform powerful data analysis that enhances our substantive audit procedures and helps identify transactions or amounts indicative of potential fraud.

Risk-Based Approach: Our intelligent, risk-based audit (using CAAT) allows us to focus on key audit areas, increasing efficiency and resulting in a higher quality audit at a reasonable fee.

Experience: We currently provide auditing services to over 70 governmental agencies and not-forprofit organizations, including over 30 cities with enterprise activities and over 35 special districts.

Remote Capabilities: We have developed a comprehensive remote working environment for our audits. All our staff are equipped to work remotely effectively and efficiently, ensuring a quality audit.

Commitment to Deadlines: We are committed to meeting all reporting/auditing deadlines, resolving any issues encountered during your audit, and providing you with quality audit services.

Minimizing Stress: We understand the audit process can be stressful for you and your staff. We strive to make the audit process as trouble-free as possible by comprehensively planning and utilizing our staff and audit technologies efficiently and effectively while minimizing disruptions and miscommunications.

Personable Team: Our audit team members are personable and easy to work with, yet focused on the audit. Through open and responsive communication, we aim to minimize operational distractions for your staff while maximizing quality service.
-iiQuality Control: We have an extensive internal quality control review process to ensure your financial reports meet the highest standards. Each report is prepared by the engagement team, reviewed by the engagement manager, and thoroughly examined by two partners and at least one professional proofreader.

Award-Winning Assistance: We have assisted many clients with the preparation of their Annual Comprehensive Financial Reports. All our clients who submitted reports for the GFOA award have received them. Our participation as a GFOA reviewer also indirectly benefits our clients in the quality review process.

Value for Investment: Our fee estimate provides a fair and reasonable investment, commensurate with the level of service provided and the experience of the audit team members. While we may not be the lowest bidder, our focus is on delivering the best value and high-quality services, pricing our engagements accordingly.

Although we are a smaller, local firm, we bring the depth of experience, structure, and resources expected from a much larger organization. Our clients benefit from direct partner involvement, responsive service, and continuity of staff, while still receiving a disciplined audit approach, strong quality control standards, and the technical expertise necessary to perform complex governmental audits. This allows us to provide the personal attention of a small firm with the professionalism, capability, and audit quality typically associated with a larger firm.

Rogers, Anderson, Malody & Scott, LLP is properly licensed to practice in California, including all the professional staff assigned to this engagement. Mr. Scott Manno, Partner and Mrs. Gardenya Duran, Partner, are authorized to represent the firm, submit the bid, and sign a contract with the City. They can be reached at 735 E Carnegie Drive, Suite 100, San Bernardino, CA 92408 or 909.889.0871. We understand the work to be done as listed in the section of this proposal titled "Services to be Provided," and we are committed to meeting any agreed-upon time frames.

Thank you for the opportunity to present our proposal to the City. We are committed to exceeding your expectations of an auditor and believe this proposal provides you with comprehensive information about our firm, service team members, and our customized audit approach. We look forward to establishing a long and mutually beneficial relationship with the City. Please feel free to contact us if you have any questions regarding this proposal.

Respectfully yours,

ROGERS, ANDERSON, MALODY & SCOTT, LLP

Scott W. Manno, CPA, CGMA
Partner
City of Paramount
Proposal for Professional Auditing Services
-1-
Experience and qualifications
Independence
Rogers, Anderson, Malody & Scott, LLP is independent of the City and any component units, as defined by general standard number two of the generally accepted auditing standards, and by the second general standard for government auditing in the U.S. Government Accountability Office’s Government Auditing Standards.

We have not had any professional relationships with the City or any component units within the past five (5) years.

License to practice in California
Rogers, Anderson, Malody & Scott, LLP is licensed to practice in the State of California. Our key professional staff, which includes the partners, managers, and supervisors, are all certified public accountants licensed to practice in the State of California and follow all applicable Board of Accountancy standards.

Business license
If selected, we will acquire a City of Paramount business license while conducting any work for the City under the audit contract.

Insurance
If selected, we shall demonstrate our willingness and ability to possess and provide the required indemnification and insurance coverage as described in Section 10 and Section 12 of the Agreement for Professional Services.

Firm qualifications and experience
We were established in 1948, located at 735 E. Carnegie Drive, Suite 100, San Bernardino, California.

As a comprehensive accounting firm, we offer a full spectrum of services. With over 78 years of public practice experience, we are one of the oldest, most trusted, and respected CPA firms in Southern California, specializing in auditing, accounting, and management advisory services for governmental agencies and not-for-profit organizations. Annually, we dedicate over sixteen thousand hours to our audit practice, encompassing cities, redevelopment successor agencies, water districts, other special districts, not-for-profit corporations, and joint power authorities. Our focus on government accounting and auditing is a primary commitment, ensuring we deliver top-quality services to local governments.

We recognize the importance of engaging auditors with a deep understanding of the complex and everevolving accounting and compliance issues that governments face today. Our firm boasts a rich history in governmental accounting and auditing, equipping us with invaluable experience, in-depth knowledge, and the technical expertise necessary to conduct high-quality governmental audits. This expertise enables us to provide exceptional service and effective solutions at competitive fees, reflecting our value to clients. Furthermore, our active participation in various industry associations ensures we stay updated on the latest issues in governmental accounting, auditing, and operations. We promptly share any valuable insights with our clients to enhance their benefit.

Our firm has a total staff of 58 people, which includes nineteen certified public accountants. The staff consists of six partners, nine managers, thirteen supervisors/senior accountants, twenty-five staff accountants, and five support staff. The audit staff consists of thirty-six members who devote over 80% of their time to municipal engagements. The engagement team assigned to the City’s engagement will consist of the following full-time staff: one audit partner, one audit manager, one audit supervisor/senior, and two to three staff auditors.

City of Paramount
Proposal for Professional Auditing Services
-2-
Experience and qualifications (continued)
Range of services
In addition to auditing services for governmental entities, our firm offers a wide range of other services, including:
• SB 341 compliance (Successor Agencies)
• Internal control agreed-upon procedures
• Finance director and accounting support services
• Studies and evaluations of financial condition and fiscal policies • Development and review of accounting policies and procedures • Cash management studies
• Assistance with financing and public bond offerings
Additionally, we provide accounting, auditing, attest, and consulting services to both for-profit and notfor-profit entities. Our services also include tax preparation and consulting for individuals, corporations, and partnerships. We offer complimentary tax consultation services to our municipal audit clients.

Current municipal clients
A listing of our current municipal clients can be found at the end of this proposal as Attachment A.

Governmental Audit Quality Center
As a member of the American Institute of CPAs Governmental Audit Quality Center (GAQC), we at RAMS are dedicated to maintaining the highest quality standards. Our commitment to the GAQC membership requirements includes designating a partner responsible for the quality of our governmental audit practice, establishing rigorous quality control programs, conducting annual internal inspections, and publicly sharing our peer review report findings. Our goal is to continually enhance our quality initiatives to provide the highest quality audit services possible.

Being a part of the GAQC also grants us access to comprehensive resources that further improve the quality of your audit. Our membership ensures we receive timely information on technical, legislative, and regulatory matters, which we apply to your audit to ensure compliance with current standards and regulatory changes, benefiting our clients.

Housing Authority and Successor Agency experience
Over the past five fiscal years, the firm has audited the Housing Authorities and Successor Agencies for the following entities:

City of South Pasadena City of San Bernardino
City of Thousand Oaks City of La Verne
City of San Marcos City of San Jacinto
City of Moorpark City of Twentynine Palms
City of Fillmore City of La Mesa
City of Sierra Madre City of Rosemead
City of El Cajon City of Hawthorne
Town of Yucca Valley City of West Covina
City of Poway City of Claremont

City of Paramount
Proposal for Professional Auditing Services
-3-
Experience and qualifications (continued)
Single audit experience
Many of our municipal clients, as well as other governmental and not-for-profit clients, require audits in accordance with Uniform Guidance. Recently, we have conducted single audits for numerous entities.

Our specialized Single Audits Team is led by Partners and Managers who hold Intermediate and Advanced Single Audit Certifications from the AICPA, ensuring a successful and thorough engagement.

ACFR preparation
We have extensive experience in preparing Annual Comprehensive Financial Reports (ACFR). For the fiscal years ending June 30, 2023, and 2024, our team prepared over 20 ACFRs, with each entity receiving the Certificate of Achievement for Excellence in Financial Reporting from the GFOA. For the fiscal year ending June 30, 2025, we prepared over 25 ACFRs for our clients for submission to the GFOA. Additionally, we have assisted many cities and special districts in developing their first-year reports for submission. Four of our audit partners and five of our managers/supervisory staff serve as technical reviewers for the GFOA award program. We ensure all ACFRs comply with the GFOA certificate program checklist and address any prior year comments to guarantee thorough and compliant reports.

Engagement quality control
Our internal quality control review process ensures your audit meets the highest standards. Financial reports prepared by a senior member of the engagement team undergo multiple levels of review: first by the engagement manager/supervisor, followed by the engagement partner, and finally a technical review by the engagement Quality Control partner. Additionally, all reports are proofread by at least one professional staff member. All audit workpapers are reviewed by the in-charge auditor and the partner in charge of the engagement.

Equal Opportunity Employer
Our firm is an equal opportunity employer committed to providing employment opportunities to all qualified individuals, regardless of race, color, sex, religion, national origin, or disability. Our diverse staff represents a wide range of cultures and ethnic backgrounds. We offer advancement opportunities based on ability, skill, and desire to progress within the firm.

Disciplinary action
Our firm has a spotless record with no disciplinary actions taken or pending against it by state regulatory bodies or professional organizations. Additionally, there has never been any pending or settled litigation, nor any civil or criminal investigations. We are also not aware of any federal or state desk reviews or field reviews of our audits in the last three years.

Our firm has no record of substandard work.

In addition to external quality control reviews, our firm conducts annual in-house monitoring procedures that mirror the external peer review processes, ensuring ongoing compliance and quality in our audit and attest engagements.

City of Paramount
Proposal for Professional Auditing Services
-4-
Experience and qualifications (continued)
External quality control review
As a member of the AICPA Private
Companies Practice Section, our
firm has actively participated in the
“Peer Review” program since
1993. Every three years, an
independent firm of certified public
accountants conducts an external
review of our firm. This
participation ensures that our
engagements, firm policies, and
audit procedures consistently meet
the standards set by the AICPA,
the Yellow Book, and the California
State Board of Accountancy.

Notably, throughout our
participation in this program, our
firm has consistently received pass
ratings from the peer reviewers.

During each peer review, an
independent firm assesses our
policies and procedures and
inspects a representative sample
of engagement workpapers and
reports, including those related to
governmental entities and
engagements subject to the
Uniform Guidance. For the year
ended November 30, 2023, our
firm received a pass rating. This
rating indicates that our auditing
practices are suitably designed
and complied with, providing
reasonable assurance of
performing and reporting in
accordance with applicable standards. The results affirm that our custom audit approach and procedures are technically sound and compliant with all relevant standards.

City of Paramount
Proposal for Professional Auditing Services
-5-
Partner, supervisory and staff qualifications and experience The quality of service you receive hinges on the capabilities of the individuals assigned to your engagement and how effectively these personnel resources are organized. Our professionals are highly trained, knowledgeable, and have a deep understanding of the environment in which governmental and not-for-profit entities operate. This expertise is crucial for providing the City with an effective and efficient audit.

Our engagement team brings significant experience and a practical understanding of governmental accounting and auditing, combined with a broad business perspective. Each member has access to a wide range of technical resources and knowledge bases, enabling them to offer practical observations and effective solutions to the City.

Partner and supervisory staff involvement
Our partners and supervisory staff are actively and continuously involved in all aspects of their engagements. We believe that their involvement is a key aspect of the overall audit process. This includes being on-site for interim and year-end fieldwork, ensuring a proper, efficient, and effective audit with minimal disruption to your staff. The time spent on-site by partners and supervisory staff allows them to understand the City’s accounting processes and procedures thoroughly. This understanding helps in evaluating and developing opportunities for efficiency and offering practical advice to improve your accounting processes and procedures.

All professionals on this engagement have extensive experience with audits similar to the City’s, eliminating the need for the City to train our team.

Staff continuity
Maintaining continuity of audit staff is a principal concern for our firm. To retain our staff, we offer competitive wages, advancement opportunities, generous medical packages, a retirement plan, bonus opportunities, and educational benefits. While we strive for continuity, we acknowledge that staff changes may occur. We plan to provide consistent staff year to year, which is in the best interest of both the City and our firm. Continuity ensures an orderly, efficient, and less disruptive audit experience.

In case of staff changes, principal supervisory and management staff, including engagement partners, managers, other supervisory staff, and specialists, may be replaced if they leave the firm or are promoted. However, the City reserves the right to accept or reject replacements.

Due to the significant involvement of our partners in all engagements, any staff transition would have a minimal impact on audit efficiency and effectiveness in subsequent years. Other audit personnel may be changed at the discretion of the City provided that the replacements have substantially the same or better qualifications/experience.

Continuing Professional Education
Our auditor specialists stay current in this technical practice area by adhering to, and typically exceeding, the continuing professional education requirements of Government Auditing Standards and the State Board of Accountancy guidelines. All professionals at our firm participate in continuing professional education (CPE) programs sponsored by various organizations, including the Government Finance Officers Association, the American Institute of Certified Public Accountants, the California State Society of Certified Public Accountants, the California Society of Municipal Finance Officers, and the Association of Government Accountants. These programs ensure our clients are serviced by the best-trained and most proficient government auditors and accountants available. We also provide inhouse training conducted by our partners and senior staff using published resources. All staff are required to attend fraud and ethics training. Our goal is to provide professional staff with continuing education that exceeds the minimum standard of 80 hours over two years.

City of Paramount
Proposal for Professional Auditing Services
-6-
Partner, supervisory and staff qualifications and experience (continued) According to our firm’s Quality Control document and Government Auditing Standards (GAS), all staff working on audits subject to GAS must complete CPE in line with GAS standards, requiring 24 hours directly related to governmental accounting and auditing.

To further increase our technical knowledge, we utilize resources such as the Governmental Audit Quality Center Annual Webcast Update, other relevant seminars, and monthly publications from the AICPA, the GFOA, and other sources. We also attend conferences and seminars sponsored by the GFOA, California Society of Municipal Finance Officers, California State Society of Certified Public Accountants, and the California Special Districts Association.

Assigned personnel
Our goal is to provide you with capable, competent, and personable individuals who possess an extensive background in governmental accounting and auditing and general business practices. This allows us to offer practical solutions and technical support, keeping you at the forefront of governmental accounting and helping you navigate complex issues.

Our engagement team has the managerial and supervisory experience to provide the City with a comprehensive audit of the highest quality while focusing on personal service. The resumes of the key engagement personnel assigned to the audit are presented below. These individuals will be assigned to the engagement for the entire contract period.

Scott W. Manno, CPA, CGMA – Partner, Engagement Partner Scott will serve as the Engagement Partner for your municipal audit. He is licensed to practice as a certified public accountant in the State of California and has over 30 years of practical, governmental accounting and auditing experience. As the engagement partner, Scott will be responsible for the overall quality of the engagement, ensuring it is performed efficiently and effectively. He will directly oversee all engagement staff, assist in planning and performing the engagement, and review all workpapers and required reports prepared during the engagement.

Scott, like all our partners, is a working partner and will be actively involved in all aspects of the engagement, ensuring a high standard of service and attention to detail throughout the process.

Gardenya Duran, CPA, CGMA – Partner, Concurring Partner Gardenya will be the Concurring Partner for the engagement. She is licensed to practice as a certified public accountant in the State of California and brings over 15 years of public accounting experience, specializing in serving local governments. As the concurring partner Gardenya will work directly with Scott in planning and performing the engagement. In addition, she will provide technical consultation for the engagement team.

Brianna Schultz, CPA, CGMA – Partner, Quality Control Reviewer Brianna will be the Quality Control Reviewer. She is licensed to practice as a certified public accountant in the State of California. She has over 15 years of practical, governmental accounting and auditing experience. Brianna will be responsible for the final quality control review of all released opinions and related reports.

City of Paramount
Proposal for Professional Auditing Services
-7-
Partner, supervisory and staff qualifications and experience (continued) Veronica Hernandez, CPA – Audit Manager
Veronica is an Audit Manager with the firm. She is licensed to practice as a certified public accountant in the State of California. Veronica has over 9 years’ experience in providing accounting and auditing services for municipalities, special districts and various not-for-profit organizations. As an audit manager, she will work directly with the audit in-charge and partner, while supervising the engagement team during all phases of the engagement. In conjunction with the audit in-charge, she will also oversee the preparation of any required reports.

Daniel Hernandez – Audit Senior
Daniel is an Audit Senior with our firm, bringing three years of experience in providing accounting and auditing services to municipalities, special districts, and various not-for-profit organizations.

As an Audit Senior, Daniel will work closely with the engagement partner and manager. He will be responsible for planning the audit, supervising the staff assigned to the engagement, and reviewing all workpapers prepared for the engagement. Additionally, he will oversee the preparation of any required reports, ensuring thoroughness and compliance with all standards.

Mr. Terry Shea, CPA – Consultant
Terry is a retired municipal audit partner with the firm providing consulting services. He is licensed to practice as a certified public accountant in the State of California. Terry has over 40 years of public accounting experience and has provided accounting, auditing, and consulting services for municipalities, special districts, water agencies, and various not-for-profit organizations. Terry will assist on an as needed basis with the engagement. In addition, he will provide technical consultation for the engagement team.

Staff level accountants
All our staff accountants working on governmental audits are highly qualified to perform these audits. Prior to the audit season, our staff undergoes rigorous training that covers all aspects of our audit process and programs, ensuring they have a solid foundation before starting fieldwork. Each staff member is encouraged to take on increased responsibilities in engagements they have previously worked on, enabling them to grow and continually enhance their skills and knowledge.

In summary, we emphasize the credentials of the professionals who will be directly responsible for the quality of service you will receive. Additionally, our audit team possesses an important, albeit intangible, attribute: the professionals assigned to your audits have previously worked together as a multi-disciplined team. This ensures a smooth, efficient, and effective audit process. We are committed to allocating the necessary resources to ensure continuity of personnel throughout our relationship with the City.

City of Paramount
Proposal for Professional Auditing Services
-8-
Partner, supervisory and staff qualifications and experience (continued) Engagement team resumes
Scott W. Manno, CPA, CGMA
Engagement Partner
Professional experience
Mr. Manno began his career with Thomas, Bigbie and Smith in 1996 after serving in the United States Army. He spent six years with the firm primarily working on audits of municipalities, special districts and redevelopment agencies as well as various not-forprofit organizations. He joined Rogers, Anderson, Malody & Scott, LLP in July 2001.

Currently, Mr. Manno serves as a technical reviewer for the GFOA ACFR Award program and he is also on the GFOA Special Review Executive Committee. In addition, he is part of the California State Society of Certified Public Accountants Governmental Accounting which meets periodically to discuss current events, pronouncements, etc.

Education/licenses
Bachelor of Science, Business Administration – California State University, San Bernardino Certified Public Accountant – State of California
Chartered Global Management Accountant – American Institute of Certified Public Accountants Related professional experience
Partial listing of relevant governmental agencies served (*includes enterprise fund accounting):

City of El Cajon* Town of Yucca Valley City of La Mesa* City of Santee City of Sierra Madre* City of Santa Paula* City of Eastvale City of 29 Palms City of Moreno Valley* City of Beaumont* City of San Marcos* City of Loma Linda* City of Live Oak* City of Perris* City of Exeter* City of Woodlake* City of San Jacinto* City of Menifee City of Rolling Hills Est. City of Ojai* Mr. Manno has completed over 183 hours of continuing professional education courses over the past three years of which the following select courses are relevant to this engagement:
♦ State and Local Government Audit Planning Considerations ♦ Audits of State and Local Governments
♦ 2025 Government Accounting and Auditing Update
♦ Auditing Internal Controls for Governments
Professional affiliations
Mr. Manno is a member of the following organizations:
♦ American Institute of Certified Public Accountants (AICPA) ♦ California Society of Certified Public Accountants (CalCPA) ♦ Association of Government Accountants (AGA)
♦ Association of Certified Fraud Examiners (ACFE)
♦ Government Finance Officers Association (GFOA)
♦ California Special Districts Association (CSDA)
♦ California Society of Municipal Finance Officers (CSMFO)

City of Paramount
Proposal for Professional Auditing Services
-9-
Partner, supervisory and staff qualifications and experience (continued) Gardenya Duran, CPA, CGMA
Concurring Partner
Professional experience
Mrs. Duran joined Rogers, Anderson, Malody & Scott, LLP in 2010. She works primarily on audits of governmental agencies, small to mid-sized businesses, and nonprofit organizations. Mrs. Duran has served as a technical reviewer for the GFOA ACFR Award program. Mrs. Duran specializes in advisory services gearing towards helping local governments restore their finance departments and compliance after staffing disruptions for governments, municipalities and various non-profit organizations Prior to joining our firm, she was an Information Systems Technician in the U.S. Navy for nine years.

Education/licenses
Bachelor of Science, Business Administration – California State University, San Bernardino Certified Public Accountant – State of California
Chartered Global Management Accountant – American Institute of Certified Public Accountants Related professional experience
Partial listing of relevant governmental agencies served (*includes enterprise fund accounting):

City of Hawthorne* City of El Cajon* City of Aliso Viejo City of Capitola City of Poway* City of San Jacinto* City of San Bernardino City of Goleta City of Canyon Lake City of San Marcos* City of Redondo Beach* City of West Covina* City of La Mesa* City of Thousand Oaks* City of Claremont* City of Chula Vista* Continuing professional education
Mrs. Duran has completed over 145 hours of continuing professional education courses in the past three years of which the following select courses are relevant to this engagement:
♦ GASB Update - Recently issued Pronouncements
♦ Fundamental of Preparing an Annual Comprehensive Financial Report ♦ Single Audit Update
♦ Audits of State and Local Governments
Professional affiliations
Mrs. Duran is a member of the following professional organizations:
♦ American Institute of Certified Public Accountants (AICPA) ♦ California Society of Certified Public Accountants (CalCPA) ♦ Government Finance Officers Association (GFOA)
♦ California Society of Municipal Finance Officers (CSMFO)

City of Paramount
Proposal for Professional Auditing Services
-10-
Partner, supervisory and staff qualifications and experience (continued) Brianna Schultz, CPA, CGMA
Quality Control Partner
Professional experience
Mrs. Schultz began her career with Rogers, Anderson, Malody & Scott, LLP in 2014, and had over three years’ experience with another public accounting firm serving the same industry. Currently, Mrs. Schultz serves as a technical reviewer for the GFOA ACFR Award program. During her time with the firm, she has worked primarily on audits of municipalities, special districts and redevelopment agencies, as well as various nonprofit organizations.

Education
Bachelor of Science, Business Administration – California State University, San Bernardino Certified Public Accountant – State of California
Chartered Global Management Accountant – American Institute of Certified Public Accountants Related professional experience
Partial listing of relevant governmental agencies served (*includes enterprise fund accounting):

City of Menifee City of Aliso Viejo City of Claremont* City of Chino* City of Glendora* City of Rolling Hills Est. City of San Bernardino City of Sierra Madre* City of La Verne* City of Loma Linda* City of South Pasadena* City of West Covina* City of La Mesa* City of Baldwin Park City of El Cajon* City of Hawthorne* Mrs. Schultz obtained the AICPA’s Advanced Single Audit Certificate in 2019 and the Intermediate Single Audit Certificate in 2017. She served as the contract Interim Accounting Manager for the City of Glendora in 2016 and the Senior Accountant for the City of Rancho Cucamonga in 2015. Additionally, she is a reviewer for the GFOA ACFR Program.

Continuing professional education
Mrs. Schultz has completed over 160 hours of continuing professional education courses over the past three years of which the following select courses are relevant to this engagement:
♦ Governmental Accounting and Auditing Conference
♦ Single Audit Update
♦ How to Implement GASBS 87 and Maintain Compliance
Professional Affiliations
Mrs. Schultz is a member of the following organizations:
♦ American Institute of Certified Public Accountants (AICPA) ♦ California Society of Certified Public Accountants (CalCPA) ♦ Government Finance Officers Association (GFOA)
♦ California Society of Municipal Finance Officers (CSMFO)

City of Paramount
Proposal for Professional Auditing Services
-11-
Partner, supervisory and staff qualifications and experience (continued) Veronica Hernandez, CPA
Audit Manager
Professional experience
Ms. Hernandez is an audit manager with the firm. She has over 9 years’ experience in providing accounting and auditing services for municipalities, special districts and various nonprofit organizations. As an audit manager, she will work closely with the engagement partner and manager and be responsible for planning the audit, supervising the staff assigned to the engagement, and performing reviews of all workpapers prepared for the engagement. In addition, she will also be responsible for the preparation of any required reports. Currently, Ms. Hernandez serves as a technical reviewer for the GFOA ACFR Award Program
Education
Bachelor of Science, Business Administration – California State University, San Bernardino Certified Public Accountant – State of California
Related professional experience
Partial listing of relevant governmental agencies served (*includes enterprise fund accounting):

City of Santa Paula* City of Santee City of Beaumont* City of Moreno Valley* City of San Marcos* City of La Verne* City of Loma Linda* City of Fillmore* City of El Cajon* City of West Covina* City of Redondo Beach* Town of Yucca Valley City of Aliso Viejo City of Moorpark* City of San Jacinto* City of La Mesa* City of Claremont* City of Hawthorne City of Poway*
Continuing professional education
Ms. Hernandez has completed over 116 hours of continuing professional education courses over the past two years of which the following select courses are relevant to this engagement:
♦ GASB Update – Recently Issued Pronouncements
♦ Reporting in a Single Audit
♦ GASB 100, 101, and 102
♦ 2024 Fraud Review
Professional affiliations
Ms. Hernandez is a member of the following professional organizations:
♦ American Institute of Certified Public Accountants (AICPA) ♦ California Society of Certified Public Accountants (CalCPA) ♦ California Society of Municipal Finance Officers (CSMFO)

City of Paramount
Proposal for Professional Auditing Services
-12-
Partner, supervisory and staff qualifications and experience (continued) Daniel Hernandez
Audit Senior
Professional experience
Mr. Hernandez joined Rogers, Anderson, Malody & Scott, LLP in 2023, primarily providing accounting and auditing services for municipalities, special districts, and various nonprofit organizations. As an audit senior, he will work closely with the engagement partner and manager and be responsible for planning the audit, supervising the staff assigned to the engagement, and performing reviews of all workpapers prepared for the engagement. In addition, he will also be responsible for the preparation of any required reports.

Education
Bachelor of Arts, Business Administration – California State University, San Bernardino Related professional experience
Partial listing of relevant governmental agencies served (*includes enterprise fund accounting):

City of Goleta City of Menifee City of Signal Hill
City of Murrieta* City of San Marcos* City of Exeter
City of Carpinteria* City of Live Oak* City of El Cajon* City of Loma Linda City of Los Alamitos* City of Woodlake Continuing professional education
Mr. Hernandez has completed over 92 hours of continuing professional education courses over the past two years of which the following select courses are relevant to this engagement:
♦ GFOA Annual Comprehensive Financial Report Preparation Training ♦ GASB 101
♦ GAAP Update
Professional affiliations
Mr. Hernandez is a member of the following professional organizations:
♦ California Society of Certified Public Accountants (CalCPA) ♦ California Society of Municipal Finance Officers (CSMFO)

City of Paramount
Proposal for Professional Auditing Services
-13-
Similar engagements with other government entities
Our firm has provided similar services to various public section agencies over the past three years.

Below is a listing of those most similar to the City of Paramount.

Entity: City of Chula Vista
Scope of work: Financial Audit/ACFR*/Successor Agency/Single Audit/Measure Audits/BSCC Audit
Date: Years ending June 30, 2024- present
Engagement partner: Mrs. Gardenya Duran
Total hours: Approximately 500 hours each year
Contact person: Mr. Sarah Schoen, Finance Director (619) 409-3818, [email protected]
Entity: City of Menifee
Scope of work: Financial Audit/ACFR*
Date: Years ending June 30, 2014 - present
Engagement partner: Mr. Scott Manno
Total hours: Approximately 350 hours each year
Contact person: Ms. Ann-Marie Etienne, Finance Manager, (951) 672-6777, [email protected]
Entity: City of Signal Hill
Scope of work: Financial Audit/ACFR*/Successor Agency/Single Audit/Measure Audits Date: Years ending June 30, 2019 - present
Engagement partner: Mrs. Gardenya Duran
Total hours: Approximately 250 hours each year
Contact person: Ms. Siamlu Cox, Adminstrative Services Officer/Finance Director, (562) 989-7312, [email protected]
Entity: City of San Marcos
Scope of work: Financial Audit/ACFR*/Successor Agency/Single Audit/Measure Audits Date: Years ending June 30, 2010 - present
Engagement partner: Mr. Scott Manno
Total hours: Approximately 250 hours each year
Contact person: Ms. Donna Apar, Finance Director, (760) 744-1050, ext. 3133, [email protected]
Entity: City of San Jacinto
Scope of work: Financial Audit/ Single Audit/Successor Agency Date: Years ending June 30, 2011 - present
Engagement partner: Mr. Scott Manno/Mrs. Gardenya Duran Total hours: Approximately 350 hours each year
Contact Person:

Mr. Tom Prill, Deputy City Manager, (951) 487-7330,
[email protected]
*GFOA award recipients

City of Paramount
Proposal for Professional Auditing Services
-14-
Similar engagements with other government entities (continued) References
Our firm has proudly partnered with a wide range of government entities over the past five years, including cities, successor agencies, special districts, and Federal Single Audit engagements. The breadth of our client base reflects our deep expertise in public sector auditing and our ability to deliver high-quality, reliable service tailored to each organization’s unique needs.

Entity: Town of Yucca Valley
Scope of work: Financial Audit/ACFR*/Successor Agency
Date: Years ending June 30, 2008 - present
Engagement partner: Mr. Scott Manno
Total hours: Approximately 350 hours each year
Contact person: Mr. Curtis Yakimow, Town Manager (760) 369-7207 Entity: City of Thousand Oaks
Scope of work: Financial Audit/ACFR*/Successor Agency/Single Audit Date: Years ending June 30, 2018 - present
Engagement partner: Mrs. Gardenya Duran
Total hours: Approximately 420 hours each year
Contact person: Ms. Elisa Quezada, Accounting Manager, (805) 449-2216, [email protected]
Entity: City of Santa Paula
Scope of work: Financial Audit/ACFR
Date: Years ending June 30, 2021 - present
Engagement partner: Mrs. Gardenya Duran
Total hours: Approximately 300 hours each year
Contact person: Ms. Christy Ramirez, Finance Director, (805) 933-4211, ext.204, [email protected]
Entity: City of San Dimas
Scope of work: Financial audit/ACFR*/Single Audit
Date: Years ending June 30, 2021- present
Engagement partner: Mrs. Gardenya Duran
Total hours: Approximately 350 hours each year
Contact person: Mr. Michael O'Brien Finance Director, (909) 394-6200, [email protected]
Entity: City of San Jacinto
Scope of work: Financial Audit/ Single Audit/Successor Agency Date: Years ending June 30, 2011 - present
Engagement partner: Mr. Scott Manno/Mrs. Gardenya Duran Total hours: Approximately 350 hours each year
Contact Person: Mr. Tom Prill, Deputy City Manager, (951) 487-7330, [email protected]

City of Paramount
Proposal for Professional Auditing Services
-15-
Specific audit approach
Services to be provided
The City desires the auditor to express opinions on the fair presentation of the financial statements for the following: the City of Paramount, in accordance with generally accepted accounting principles.

In addition, we shall:
• Prepare the financial statements (ACFR), in accordance with General Accepted Accounting Principles, with management’s direct oversight and approval. • Apply certain limited procedures related to Management’s Discussion and Analysis and Required Supplementary Information and provide an “in-relation-to" report on the combining and individual fund financial statements and supporting schedules, if applicable. • Provide opinions as to the compliance with the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (OMB Uniform Guidance). RAMS is to provide an "in-relation-to" report on the Schedule of Expenditures of Federal Awards based on the auditing procedures applied during the audit of the financial statements. • Test compliance with Article XIIIB pertaining to the City's appropriation limit and prepare an Agreed-Upon Procedures report to the City Council regarding compliance.

Our audit(s) will be in accordance with:
• Generally Accepted Auditing Standards as promulgated by the American Institute of Certified Public Accountants, including requirements found in the most recent AICPA audit guide Audits of State and Local Governments.
• Government Auditing Standards issued by the Comptroller of the United States of America. • Single Audit Act of 1984, as amended in 1996.
• Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (OMB Uniform Guidance).
• Any other applicable standards for other items outlined in the Scope of Work to be performed and/or reports to be issued.

Reports to be issued:
• A report on the fair presentation of the financial statements in conformity with GAAP. • A report on internal control over financial reporting and on compliance and other matters based on an audit of financial statements performed in accordance with Government Auditing Standards (material weaknesses or significant deficiencies). • A report in compliance with requirements applicable to each major federal program and internal control over compliance in accordance with the Uniform Guidance. • Prepare Management Letter that includes significant and less significant (i.e., reportable and non-reportable) recommendations for improvements to internal control. • We will issue reports to those charged with governance (SAS 114 letters) as required by auditing standards.

RAMS will also perform the following:
• Make an immediate, written notification of all irregularities and illegal acts or indication of illegal acts of which we become aware to the following: City Manager, City Attorney and Finance Director.

City of Paramount
Proposal for Professional Auditing Services
-16-
Specific audit approach (continued)
Engagement approach
Our engagement approach for your audit is meticulously designed to ensure measurable progress and successful outcomes. This involves setting clear goals and maintaining frequent communication between the engagement partner, lead auditor, and the team. Our approach leverages our extensive knowledge and expertise in governmental accounting and auditing to identify and address key audit and accounting risks specific to the government sector. Each year's audit includes a complete reassessment of the control environment, enabling us to respond to any changes in risk assessment effectively.

Key components of our engagement approach
Knowledge and Experience: With over 78 years of auditing governmental entities of all sizes, we possess in-depth knowledge of the governmental environment. This enables us to perform efficient and effective audits, conduct detailed risk assessments, and identify significant audit risk areas within the City's control environment.

Intelligent Design: Utilizing advanced audit software and data analytic tools (Engagement and Teammate Analytics), we can analyze large volumes of data quickly, enhancing both the efficiency and effectiveness of our audits.

Professional Oversight: Our partners, managers, and supervisors have extensive experience in governmental audits, allowing us to design and execute audit strategies that are both effective and efficient.

Timeliness: Meeting deadlines is a professional commitment for us. We ensure that all required and agreed-upon deadlines are met.

Open Communication: Maintaining open lines of communication with all parties involved, including City management and staff, helps eliminate surprises and ensures a smooth audit process.

Availability: Our engagement team members are available year-round for any questions or additional consultation. City staff will have direct access to the partner, manager, and supervisory staff during and after the engagement.

Cost-Effectiveness: Our customized audit approach and experienced auditors help reduce overall audit costs while delivering effective audits and high-quality reports.

Risk-Based Approach: We perform detailed risk assessment procedures to understand the City and its environment, including internal controls. This forms the basis for our assessment of risks of material misstatement at the financial statement and relevant assertion levels. We may perform further audit procedures concurrently with risk assessment as necessary.

City of Paramount
Proposal for Professional Auditing Services
-17-
Specific audit approach (continued)
As stated in our proposal, our primary objective is to conduct an audit of the financial statements in accordance with required auditing standards and to express an opinion on those statements. Our engagement approach also offers several value-added benefits at no additional cost:

Efficiency and Minimal Disruption: Our audits are designed to be efficient and effective, minimizing disruption to office operations.

Practical Observations and Recommendations: We provide practical observations and recommendations on internal control issues, accounting standards implementation, and related policies and procedures.

Operating Efficiency Opportunities: We identify opportunities for operating efficiencies that can help reduce the City's operating costs.

By employing this comprehensive engagement approach, we ensure that the City's audit is conducted with the highest standards of quality and professionalism.

Audit approach and proposed audit segmentation
The following is a summary of the audit team’s approach for your engagement. The audit will be divided into the following segments:

Segment 1 - Interim Testing: Planning, Pre-Audit Administration, and Internal Control Testing Objectives: During this phase, our principal objectives will be to gather information about the City and its environment, including its internal controls over financial reporting.

Approach:
• Initial Meetings:
o Meet with the City’s staff to determine convenient dates to begin our audit and to discuss the assistance to be provided by the City’s staff.
• Engagement Team Brainstorming:
o Hold brainstorming sessions with engagement team members to discuss the susceptibility of the City’s financial statements to material misstatement and fraud. • Review and Evaluation:
o Review and evaluate the City’s accounting and reporting processes by examining the prior year's audit workpapers, City-prepared documents such as budgets, in-house financial reports, previously issued ACFR, organizational charts, manuals, programs, policies and procedures manuals, and minutes of governance meetings.
o Perform analytical procedures to enhance our understanding of the City and identify areas that may need further assessment and additional testing.
• Regulatory Review:
o Review and retain copies of any pertinent local, state, and federal statutes, regulations, or charters that apply to the City.
o Obtain a full population of potential compliance areas to perform testing and select a random or stratified sample, utilizing our data analytic software, to ensure a true representation of the appropriate compliance requirements are being selected.

City of Paramount
Proposal for Professional Auditing Services
-18-
Specific audit approach (continued)
• Internal Control Evaluation:
o Obtain a thorough understanding of the City’s internal controls over financial reporting and compliance by documenting key internal control components, utilizing questionnaires, walkthroughs, inquiries, and observation.
o Evaluate the design of controls relevant to the audit and test controls, if control risk is to be assessed below maximum, by selecting a sample of transactions and reviewing supporting documentation.
• Management Communication:
o Document and review any findings noted during the testing of internal controls with management.
o Provide a preliminary management letter with recommendations for improving any weaknesses in operations and suggestions for enhancing the efficiency of the City’s operations. • Audit Data Analytics:
o Utilize powerful audit data analytic software to analyze large amounts of data quickly and focus on areas/transactions that are red flagged.

IT General Controls:
• Security Access Controls:
o Evaluate general system security settings, password parameters, processes for adding, deleting, and changing security access, access capabilities of various user types, access controls to networks and financial applications, data file access controls, and physical access to networks and servers.
• Computer Operations:
o Evaluate backup and recovery processes and review procedures for identifying and handling operational problems.
• System Development and Changes:
o Evaluate processes related to system development and system changes, if applicable. • Application Testing:
o Determine the necessity of testing application controls based on professional judgment during the planning stages of the engagement.

Audit Team: This phase will be performed by the audit senior and two to three staff accountants, under the direct supervision of the audit manager and partner.

This comprehensive approach ensures a thorough understanding of the City's financial environment and internal controls, setting a solid foundation for the audit.

City of Paramount
Proposal for Professional Auditing Services
-19-
Specific audit approach (continued)
Segment 2 - Year-End Testing: Substantive Testing
Objectives: During this phase, our primary objectives will be to assess the risk of material misstatement at the financial statement level and specific assertions, design overall responses to assessed risks and further audit procedures, perform substantive tests, and complete the audit while evaluating audit findings, if applicable.

Approach:
• Risk Assessment and Audit Plan Development:
o Identify significant risks and develop a detailed audit plan using the results from Segment 1. • Design and Perform Substantive Tests:
o Design substantive tests of account balances tailored to the City’s operations and assessed level of risk. Substantive procedures will include testing material balance sheet accounts, material revenue and expenditure/expense accounts, along with various analytical procedures as necessary.
o Confirm various accounts with outside parties (e.g., cash, investments). • Risk Evaluation:
o Determine whether our testing supports the initially assessed level of risk at both the financial statement level and the assertion level.
• Audit Adjustments:
o If any proposed audit adjustments are noted, we will discuss and explain them in detail with the appropriate level of management before posting.

Audit Team: This phase will be performed by the senior accountant and two to three staff accountants, under the direct supervision of the audit manager and partner.

Segment 3 - Reporting: Report Preparation and Audit Conclusion (Workpaper Review) Objectives: During this phase, our principal objectives will be to evaluate whether the financial statements, as a whole, are free from material misstatement, form an opinion(s), and issue our report.

Approach:
• Material Misstatement Evaluation:
o Determine, based on our substantive testing and other procedures, whether the financial statements, as a whole, are free of material misstatement. This will provide the basis for our opinion(s).
• Workpaper Review:
o Review all audit workpapers to ensure the audit was performed in accordance with required standards (GAAS, GAGAS, etc.) and prepare drafts of all required reports by the agreed-upon dates.
• Quality Control Review:
o Conduct an independent review of the financial statement draft by the engagement’s quality control partner and issue all reports by the agreed-upon dates.

Audit Team: This phase will be performed by the audit senior and one staff accountant, under the direct supervision of the audit manager and partner. Additionally, the engagement’s quality control partner will perform a detailed quality control review of the financial statements.

City of Paramount
Proposal for Professional Auditing Services
-20-
Specific audit approach (continued)
Customization and Communication: The procedures listed above are general. After our initial review of the City and our detailed risk assessment, we will customize the engagement to address the specifics of the City and the audit itself. We will determine which procedures to perform based on our risk assessment. All our audits are customized to each entity, ensuring a complete, effective, and efficient audit. Our approach is founded on open communication, a strong knowledge of the City's operations, and detailed planning at the initial stages of the audit.

Timeliness and Resource Allocation: Our firm is dedicated to performing a timely audit engagement.

Prior to the start of the audit, we will meet with City staff to agree on adequate timeframes for the performance of the audit and the release of the financial statements. We will allocate the necessary resources to meet these agreed-upon timeframes.

Level of staff and approximate number of hours assigned to each segment Segment Partner Manager Senior Staff Total
Segment 1 10 7 19 50 86
Segment 2 16 12 31 66 125
Segment 3 14 17 27 15 73
Totals 40 36 77 131 284
* excludes Single Audit and State reports
Sample sizes (including for compliance testing)
Our sample sizes will be determined in accordance with the AICPA's Audit and Accounting Guide, Audit Sampling, and will be selected using professional judgment or our TeamMate Analytics software, depending upon circumstance, as permitted by Statement on Auditing Standards. Our methods are designed to provide the most audit coverage without expending excess time. Our sample sizes will depend upon our preliminary assessment of control risk, our planned substantive testing and analytical procedures as well as our professional judgement.

We utilize our Computer Aided Audit Tools (CAAT) software, Teammate Analytics, to draw our audit samples. The software allows us to generate random samples, systematic samples, stratified samples, attributes samples as well as monetary unit samples (also called probability-proportional-to-size or dollar unit sampling).

Intelligent audit technology
Our audits leverage advanced technology through powerful software tools such as Engagement and Teammate Analytics. Additionally, all audit team members are connected wirelessly, enabling real-time information sharing. The benefits of our audit technologies include:
• Teammate Analytics: This suite of over 200 dynamic Computer Aided Audit Tools (CAATs) allows us to analyze large amounts of data in seconds. Using data directly from the City, we can search for duplicate checks, detect transactions during unusual hours or on holidays/weekends, perform Benford’s Law analysis, and identify instances where a vendor has issued multiple invoices with sequential references, among many other tests. This empowers our audit teams to perform powerful and meaningful data analysis, enhancing our value-added services.

City of Paramount
Proposal for Professional Auditing Services
-21-
Specific audit approach (continued)
• Customized Analytical Schedules: We create our own analytical schedules to easily compare current balances to prior year balances and current vs. budget balances, significantly reducing the time required from City staff.
• Real-Time Financial Statement Analysis: Once your trial balances and financial statements are entered into our software, we can review your financial statements in the field, allowing us to notice and address any variances immediately.
• Linked Financial Statement Schedules: We link financial statement schedules directly to our audit software trial balances, enabling us to provide the City with fund financial statements almost immediately after importing the trial balances.
• Audited Trial Balances: We provide the City with audited trial balances that show the coding of the financial statement schedules, making it easier for City staff to review. These reports include each account coded to a specific financial statement line item/function and journal entries posted during the audit.

Analytical Procedures
To effectively utilize analytical procedures, industry background and knowledge are essential. With our firm’s extensive experience and qualified staff, we possess the necessary knowledge to apply analytical procedures efficiently throughout our audit of the City. • Interim Phase:
o Compare current and prior year unadjusted balances to identify areas requiring additional analysis.
o Compare current year actual amounts to the City’s annual budget (both original and adopted). • Final Phase:
o Perform procedures similar to those in the interim phase. o Compare certain financial ratios for current and prior years. o Conduct reasonableness tests.
o Investigate any significant variances further through inquiry and additional substantive testing until resolved to our satisfaction.
• Post-Fieldwork:
o Compare current and prior year audited balances, considering expected relationships based on our knowledge of the City, similar entities, and the general economic environment. o Utilize additional analytical techniques such as trend analysis as needed.

Unlike other audit firms, we use analytical procedures to supplement, not supplant, our substantive testing, ensuring a thorough and comprehensive audit.

City of Paramount
Proposal for Professional Auditing Services
-22-
Specific audit approach (continued)
Auditing in a remote environment
The evolution of technology has revolutionized the accounting and auditing profession, enabling us to provide high-quality services remotely with efficiency, precision, and timeliness. During the COVID-19 pandemic, our firm adapted quickly to a fully remote audit environment and developed processes that have since become integral to our standard approach. These advancements not only enhanced the quality of our audits but also resulted in significant efficiencies for both our team and our clients.

Remote Audit Approach
• Technology Utilization:
o We use secure cloud-based platforms for document sharing and management, such as Engagement Organizer, ensuring client data remains safe and accessible. o Video conferencing tools (e.g., Zoom, Microsoft Teams) facilitate real-time communication with City staff, enabling collaborative discussions and efficient issue resolution. • Workflow and Communication:
o Regular Communication: We maintain routine contact with clients throughout all phases of the audit via email, phone calls, and video meetings.
o Responsiveness: Our team prides itself on quick turnaround times for questions or issues, making remote collaboration as seamless as on-site interactions. • Flexibility for On-Site Presence:
o While we anticipate performing the majority of our work remotely, we understand that some aspects of the audit may benefit from an on-site presence. If desired, we will work with the City to determine an acceptable staffing level for in-person activities, balancing health, safety, and operational needs.

Benefits of Remote Auditing
• Efficiency Gains:
o Remote auditing reduces the need for travel time, allowing both auditor and auditee to focus on the tasks at hand, resulting in faster turnaround on requests and issue resolution. o Immediate access to digital documents and records eliminates delays associated with physical transfers of information.
• Enhanced Quality of Life:
o By minimizing travel, our staff can dedicate more time to client work and professional development, improving overall morale and productivity. • Environmental Impact:
o Reducing unnecessary travel decreases traffic congestion, lowers fuel consumption, and contributes to improved air quality in Southern California. • Year-Round Availability:
o Our remote-first approach fosters an ongoing partnership, encouraging clients to reach out throughout the year for guidance on matters that could impact the audit or their financial reporting.

City of Paramount
Proposal for Professional Auditing Services
-23-
Specific audit approach (continued)
Proposed audit timing
• Auditor
transition:

Meet with
prior auditor
to review
workpapers.
• Entrance
conference
to meet with
management
for pre-audit
planning.
• Preliminary
risk
assessment
procedures.

Anticipated timing of each segment
June/July October October/November
• Obtain an understanding of
systems, internal controls,
and current-year issues.
• Assess and evaluate design
and implementation of key
internal controls (including
IT related).
• Perform tests of internal
controls as needed.
• Identify control deficiencies
• Perform detailed risk
assessment procedures.
• Draft internal control
comment letter.
• Develop detailed audit plan
– provide management with
a detailed listing of items
needed to perform the audit,
including the timing of when
items are needed.
• Perform substantive audit
fieldwork, including
substantive analytical
procedures.
• Consider whether audit
evidence is sufficient to
form an opinion.
• Conduct exit conference
with management to
discuss proposed entries,
internal control issues, etc.
• Determine whether,
based on our substantive
testing and other
procedures, the financial
statements, taken as a
whole, are free of
material misstatement.
• Review all workpapers.
• Evaluate financial
statements and note
disclosures.
• Perform final analytical
procedures.
• Draft required reports.
• Issue final required
reports by or before
agreed upon date of
December 4th of each
year, provided that all
previous milestones have
been achieved.
• Present to governing
body as needed.

Identification of potential audit problems
One potential problem could be the implementation of any future GASBS. With our deep understanding of governmental accounting and auditing, constant training, and broad resources, we do not anticipate any issues during a GASB implementation. Our approach to any GASB statement implementation would be as follows: gain a thorough understanding of the pronouncement; determine applicability to the City; if applicable, discuss the statement and how it will affect the City with City staff; and provide guidance to City staff on the accounting and financial reporting implications.

Auditor information sheet
See Attachment B.

Cost bid
See separate pdf document.

Segment 1 -
Planning/internal
control testing
Segment 2 -
Substantive
testing/analysis
Segment 3 - Report
preparation/workpaper
review
Audit planning (continuous)
Attachment A

GOVERNMENT CLIENTS SERVED
CSMFO/
Recent GFOA Successor Housing
Government Client Years Served Awards Agency Authority
City of Beaumont 6/30/2020 to Current Yes
City of Brawley 6/30/2022 to Current
City of Calabasas 6/30/2020 to Current Yes
City of Calimesa 6/30/2023 to Current Yes
City of Carpinteria 6/30/2023 to Current Yes Yes
City of Chula Vista 6/30/2024 to Current Yes Yes Yes
City of Claremont 6/30/2016 to Current Yes Yes Yes
City of Eastvale 6/30/2024 to Current Yes
City of El Cajon 6/30/2013 to Current Yes Yes Yes
City of Exeter 6/30/2017 to Current Yes Yes
City of Fountain Valley 6/30/2024 to Current Yes Yes Yes City of Goleta 6/30/2023 to Current Yes Yes
City of Hanford 6/30/2023 to Current Yes
City of Hawthorne 6/30/2016 to Current Yes Yes Yes
City of Imperial Beach 6/30/2021 to Current
City of Industry 6/30/2023 to Current Yes Yes
City of La Mesa 6/30/2013 to Current Yes Yes
City of Lawndale 6/30/2020 to Current Yes
City of Live Oak 6/30/2022 to Current
City of Loma Linda 6/30/2013 to Current Yes Yes Yes
City of Los Alamitos 6/30/2023 to Current Yes
City of Mission Viejo 6/30/2024 to Current Yes Yes
City of Menifee 6/30/2014 to Current Yes
City of Moorpark 6/30/2025 to Current Yes Yes Yes
City of Moreno Valley 6/30/2020 to Current Yes Yes Yes
City of Murrieta 6/30/2023 to Current Yes Yes
City of Ojai 6/30/2020 to Current
City of Perris 6/30/2022 to Current Yes Yes
City of Rolling Hills Estates 6/30/2019 to Current Yes
City of San Bernardino 6/30/2012 to 6/30/2025 Yes Yes
City of San Dimas 6/30/2021 to Current Yes Yes
City of San Jacinto 6/30/2013 to Current Yes Yes
City of San Marcos 6/30/2014 to Current Yes Yes Yes
City of Santa Paula 6/30/2021 to Current Yes Yes
City of Santee 6/30/2022 to Current Yes
City of Sierra Madre 6/30/2013 to Current Yes Yes Yes
City of Signal Hill 6/30/2023 to Current Yes Yes Yes
City of Thousand Oaks 6/30/2018 to Current Yes Yes Yes
City of Twentynine Palms 6/30/2013 to Current Yes Yes Yes City of Wildomar 6/30/2022 to Current Yes
City of Woodlake 6/30/2017 to Current Yes Yes
City of Yorba Linda 6/30/2022 to Current Yes
Town of Windsor 6/30/2019 to 6/30/2025
Town of Yucca Valley 6/30/2013 to Current Yes Yes Yes
City of Canyon Lake
City of Yucaipa
Accounting support
Accounting support
Attachment A (continued)
GOVERNMENT CLIENTS SERVED (continued)
CSMFO/
Recent GFOA Successor Housing
Government Client Years Served Awards Agency Authority
Beaumont Cherry Valley Water District 12/31/2017 to Current Yes Bedford-Coldwater Groundwater Sustainability Authority 6/30/2015 to Current Big Bear Area Regional Wastewater Agency 6/30/2013 to Current Yes Capistrano Bay Community Services District 6/30/2013 to Current Chino Basin Desalter Authority 6/30/2019 to 6/30/2025 Yes Consolidated Fire Agencies 6/30/2013 to Current
Crestline Village Water District 6/30/2013 to Current
Crestline-Lake Arrowhead Water Agency 6/30/2009 to Current East Valley Water District 6/30/2022 to Current Yes
Elsinore Valley Municipal Water District 6/30/2015 to Current Yes Elsinore Valley Municipal Water District - WESA 6/30/2015 to Current Elsinore Valley Municipal Water District FA 6/30/2015 to Current Filmore Piru Basin Groundwater Sustainability Agency 6/30/2021 to Current Foresthill Public Utility District 6/30/2022 to Current Idyllwild Water District 6/30/2013 to Current
Inland Valley Development Agency 6/30/2022 to Current
Las Virgenes Municipal Water District 6/30/2022 to Current Yes Leucadia Wastewater District 6/30/2022 to Current Yes
March Joint Powers Authority 6/30/2019 to Current
Mission Springs Water District 6/30/2020 to Current
Mojave Water Agency 6/30/2018 to Current Yes
Mound Basin Groundwater Sustainability Agency 6/30/2021 to Current Nipomo Community Services District 6/30/2016 to Current Yes Palos Verdes Peninsula Transit Authority 6/30/2019 to Current Pine Cove Water District 6/30/2013 to Current
Pomona Valley Transportation Authority 6/30/2022 to Current Resource Con. Dist. of the Santa Monica Mountains 6/30/2015 to Current Rim of the World Park & Rec. District 6/30/2013 to Current Riverside County Citrus Pest Control District No. 2 6/30/2019 to Current Riverside County Citrus Pest Control District No. 3 6/30/2019 to Current Rosamond Community Services District 6/30/2015 to Current Rossmoor Community Services District 6/30/2013 to Current Rubidoux Community Services District 6/30/2016 to Current San Bernardino County Special Districts 6/30/2022 to Current San Bernardino Valley Muni Water District 6/30/2013 to Current Yes San Joaquin Regional Rail Commission 6/30/2022 to Current Southern California Coastal Water 6/30/2022 to Current
Successor Agency to the County of SB RDA 6/30/2014 to Current Triunfo Sanitation District 6/30/2020 to Current Yes
Upper San Gabriel Valley MWD 6/30/2019 to Current Yes
Valley of Enchantment Municipal Water Company 7/31/2013 to Current Valley Water Company 6/30/2013 to Current
Ventura County Public Fin Authority 6/30/2013 to Current West Basin Municipal Water District 6/30/2020 to 6/30/2025 Yes Crestline Sanitation District Accounting support
North County Dispatch Joint Powers Authority Accounting support Running Springs Water District Accounting support

CITY OF PARAMOUNT FINANCE DEPARTMENT
16400 Colorado Avenue, Paramount, California 90723 www.paramountcity.gov Auditor Information Sheet
Auditor Name: _________________________________________________________________ Auditor Parent or Ownership: _____________________________________________________ Address: ______________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Telephone Number: _________________________ Fax Number: _______________________ Website: _____________________________________________________________________ Management person responsible for direct contact with the City and the services required for this Request for Proposal (RFP):

Name: ________________________________________________________________________ Title: _________________________________________________________________________ Telephone Number: _____________________________________________________________ E-mail Address: ________________________________________________________________ Who will be the Audit Manager for the Paramount Audit:

Name: ________________________________________________________________________ Title: _________________________________________________________________________ Telephone Number: _____________________________________________________________ Veronica Hernandez
Manager
909-889-0871
Scott Manno, CPA, CGMA
Partner
909-889-0871
[email protected]
Rogers, Anderson, Malody & Scott, LLP
735 E. Carnegie Drive, Ste. 100, San Bernardino, CA 92408 909-889-0871 909-889-5361
www.ramscpa.net
Attachment B

CITY OF PARAMOUNT

COST PROPOSAL FOR PROFESSIONAL AUDITING SERVICES
FOR THE FISCAL YEARS ENDING JUNE 30, 2026 THROUGH 2028
(WITH THE OPTION FOR TWO ADDITIONAL FISCAL YEARS)
CONTACT PERSONS:

SCOTT MANNO, CPA, CGMA
[email protected]

GARDENYA DURAN, CPA, CGMA
[email protected]
909.889.0871

PREPARED BY

ROGERS ANDERSON MALODY & SCOTT, LLP
735 E Carnegie Drive, Suite 100
San Bernardino, CA 92408
LICENSE #2596
FEIN 95-2662063
MAY 8, 2026
City of Paramount
Proposal for Professional Auditing Services
Cost Proposal
-1-
Cost proposal
Total all-inclusive maximum price
As highlighted in our technical proposal, we believe our fee estimate represents a fair and reasonable investment, aligned with the high level of service and expertise provided by our audit team members.

While our bid may not be the lowest, our focus is on delivering the best value, and our pricing reflects this commitment.

We understand the importance of cost considerations and do not want fees to be a barrier in the City's selection of an auditor. We are open to discussing and negotiating fee-related matters to ensure they meet the City's needs and expectations.

In accordance with the Request for Proposal for Audit Services issued by the City of Paramount, Rogers, Anderson, Malody & Scott, LLP hereby submits the following all-inclusive maximum cost proposal:

Service 2026 2027 2028 2029 2030
City Audit and Related Reports (ACFR prep) 44,753 $ 44,753 $ 46,193 $ 47,610 $ 49,028 $ Single Audit and Related Reports * 5,275 5,275 5,450 5,635 5,805 GANN Limit Review Report 625 625 643 670 690 Annual State Controller's Report (City, Parking and PFA)** 6,850 6,850 3,375 3,445 3,550 Annual Streets Report** 1,660 1,660 3,375 3,445 3,550 Total all-inclusive maximum price 59,163 $ 59,163 $ 59,036 $ 60,805 $ 62,623 $ Certification
5/8/2026
Scott W. Manno, CPA, CGMA Date
Partner
* For the first major program, each additional major program $4,750 ** Our firm outsources these reports with ForvisMazors, therefore there is no supporting detail provided I, the undersigned, certify I am duly authorized to represent Rogers, Anderson, Malody & Scott, LLP and am empowered to submit this bid. In addition, I am authorized to sign a contract with the City of Paramount on behalf of the Firm.

Option Years
For the fiscal years ending June 30,
City of Paramount
Proposal for Professional Auditing Services
Cost Proposal
-2-
Cost proposal (continued)
Manner of payment
Progress payments will be made as work progresses and will be based on work completed during the engagement in accordance with our cost proposal. Any billing will cover a period of not less than a calendar month.

Rates by partner, manager, and staff level time hours anticipated for each Hourly Total Total Total Total Total Total
Position rate hours FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Partner 300 $ 35 10,500 $ 10,500 $ 10,675 $ 10,850 $ 11,200 $ Manager 200 40 8,000 8,000 8,400 8,400 8,600 Senior Accountant 165 75 12,375 12,375 12,750 13,500 13,875 Staff Accountant 145 130 18,850 18,850 19,500 20,150 20,800 Subtotal 49,725 49,725 51,325 52,900 54,475 Less 10% Discount (4,972) (4,972) (5,132) (5,290) (5,447) Meals and lodging - - - - - Transportation - - - - - Total all-inclusive maximum price 44,753 $ 44,753 $ 46,193 $ 47,610 $ 49,028 $ Hourly Total Total Total Total Total Total
Position rate hours FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Partner 300 $ 2 600 $ 600 $ 610 $ 620 $ 640 $
Manager 200 3 600 600 630 630 645 Senior Accountant 165 8 1,320 1,320 1,360 1,440 1,480 Staff Accountant 145 19 2,755 2,755 2,850 2,945 3,040 Subtotal 5,275 5,275 5,450 5,635 5,805 Out-of-pocket expenses - - - - - Meals and lodging - - - - - Transportation - - - - - Total all-inclusive maximum price 5,275 $ 5,275 $ 5,450 $ 5,635 $ 5,805 $ Schedule of professional fees and expenses
City of Paramount - Single audit
For the fiscal years ending June 30, 2026, 2027, and 2028 including option years 2029 and 2030 Option years
Option years
Schedule of professional fees and expenses
City of Paramount - City audit
For the fiscal years ending June 30, 2026, 2027, and 2028 including option years 2029 and 2030

City of Paramount
Proposal for Professional Auditing Services
Cost Proposal
-3-
Cost proposal (continued)
Hourly Total Total Total Total Total Total
Position rate hours FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Partner 300 $ 0.5 150 $ 150 $ 153 $ 155 $ 160 $
Manager 200 - - - - - - Senior Accountant 165 2 330 330 340 360 370 Staff Accountant 145 1 145 145 150 155 160 Subtotal 625 625 643 670 690 Out-of-pocket expenses - - - - - Meals and lodging - - - - - Transportation - - - - - Total all-inclusive maximum price 625 $ 625 $ 643 $ 670 $ 690 $ City of Paramount - GANN Limit
For the fiscal years ending June 30, 2026, 2027, and 2028 including option years 2029 and 2030 Option years
Schedule of professional fees and expenses
Out-of-pocket expenses included in the total all-inclusive maximum price Our firm is committed to offering flexible billing rates tailored to our clients' needs, supporting effective cost management. To help establish a strong, long-term partnership, we will cover expenses such as travel and printing on behalf of the City. Furthermore, our Partners will be readily available to provide advice and consultation as needed, and we will also absorb any associated costs.

Rates for additional professional services
Position 2026 2027 2028 2029 2030
Partner 300 $ 300 $ 305 $ 310 $ 320 $
Manager 200 200 210 210 215 Supervisor 185 185 190 190 190 Senior Accountant 165 165 170 180 185 Staff Accountant 145 145 150 155 160 For the fiscal years ending June 30, Option Years
Condition of records
Our proposed fee assumes the following: the City will be adequately prepared for the audit and the City’s financial operations and working trial balance will be consistent from year to year. If, after we receive the working trial balances, we notice there are excessive new accounts over the prior year; or if there are excessive subsequent journal entries; prepared by client workpapers do not agree to the working trial balances, there are new funds/functions within the City, etc., or other changes that necessitate a significant amount of time to address, we will need to come to an agreed upon change order to address any possible additional costs incurred by the firm. If the need for additional work comes to our attention, we will immediately notify City staff. If you choose to have us perform the additional work, then such work will be performed at the same hourly rates applicable to the audit and set forth in an addendum to the contract between the City and our firm.

Management is also responsible for the implementation of new standards issued by the Governmental Accounting Standards Board. We will provide reasonable assistance in the preparation of the items, but any significant time needed to complete the financial statements will be billed separately.

Our proposed fee is also dependent on all items requested being completed in the format requested or in a mutually agreed upon format and uploaded to the Engagement Organizer hosted by our firm in a timely manner in accordance with the agreed-upon audit timeline.

City of Paramount
Proposal for Professional Auditing Services
Cost Proposal
-4-
Cost proposal (continued)
Software conversion/change
We understand that the City may occasionally implement software changes or conversions as part of its ongoing efforts to improve operational efficiency and financial management. Our firm is wellequipped to support clients through these transitions and ensure that the audit process remains seamless.

If the City initiates a software change or conversion, our firm will work closely with City staff to update account numbers, names, coding, and other financial data elements in alignment with the new system.

However, due to the additional time and resources required to accommodate these changes, there will be a minimum charge of $5,000 associated with this work.

This fee covers:
 Data Mapping and Reconciliation:
o Updating account structures and mapping old accounts to the new system. o Verifying accuracy and consistency in account names, numbers, and coding.  System Testing and Validation:
o Testing reports and financial statements generated from the new system to ensure they align with audit requirements.
o Addressing discrepancies or issues resulting from the conversion.  Process Adjustments:
o Modifying audit procedures to align with the new system’s capabilities and reporting outputs. o Providing guidance on system-generated reports required for audit purposes.

We are committed to working efficiently and collaboratively with the City to minimize disruption and ensure a smooth transition. This additional charge reflects the specialized expertise and resources necessary to maintain the integrity and quality of the audit during periods of significant system change.

To: Honorable City Council
From: Lana Dich, Finance Director
By: Anthony Martinez, Financial Services Manager
Date: July 14, 2026
SUBJECT: AGREEMENT WITH COMMERCIAL BANK OF CALIFORNIA FOR

BANKING SERVICES

BACKGROUND
In 2016, the City contracted Wells Fargo for banking services after Bank of America, the City’s former banking provider, had terminated its relationship with the City as a direct result of changes in banking regulations. Since then, Wells Fargo has served as the City’s primary banking institution, providing essential services including general and payroll checking accounts, daily deposits, wire transfers, reconciliation services, and fraud prevention.

DISCUSSION
As part of the City’s ongoing efforts to evaluate service costs and professional services citywide, the Finance Department conducted a review of available banking services to identify opportunities for improved service, reduced recurring costs, and enhanced banking benefits. As part of this process, staff met with and interviewed various banking providers, such as U.S. Bank, Commercial Bank of California, and its current banking provider Wells Fargo.

After a comprehensive evaluation of banking costs, service offerings, and overall value, staff recommends commissioning Commercial Bank of California (CBC) to meet the City’s high standards for banking services. Founded in 2003, Commercial Bank of California (CBC) is a full-service, FDIC-insured, community bank headquartered in Irvine, California, that supports businesses, nonprofits, and organizations across the state. In 2020, CBC transformed into a $1 billion bank with assets now measuring at $3.5 billion as of 2024.

Commercial Bank of California offers a full spectrum of deposit accounts to meet the City’s specific needs. CBC customizes its approach for each industry it serves, including municipalities with a hands-on relationship approach and a sector-specific financial strategy. Commercial Bank of California offers three major banking components:

1. Business Checking Services

2. Business Savings Services

3. Treasury Management
Agenda Report July 14, 2026

AGREEMENT FOR BANKING SERVICES
CBC provides multiple types of checking and savings accounts with unique benefits that guide the City to decide which account makes the most sense for smaller-sized government agencies. The Treasury Management services segment offers a full suite of services, including cash vault services, automated sweeps, merchant services, positive pay, armed couriers, lockbox services, and more, to help manage cash flow more effectively and with far less work. In terms of strength and stability, CBC contains prime quality ratings and is insured by the Federal Deposit Insurance Corporation (FDIC) for its business checking, savings, and certificate of deposit accounts. This level of protection provides deposit insurance that guarantees the safety of the City’s deposit accounts up to $250,000 per deposit ownership category. Banking institutions insured by the FDIC pledge that their deposits are backed by the full faith and credit of the United States Government.

Commercial Bank of California offers a $1,736 monthly fee for its banking services, which includes the following benefits:
• General Accounts Services
• Depository Services
• Check Clearing Services
• Automated Clearing House (ACH) Services
• Wire Transfer and Processing Services
• Business Online Banking Services
• Remote Deposit Services
• Fraud and Theft Prevention Services

FISCAL IMPACT
Funding for banking services has been included in the Adopted Fiscal Year 2026-27 Operating Budget.

VISION, MISSION, VALUES, AND STRATEGIC OUTCOMES
The City’s Vision, Mission, and Values set the standard for the organization, establish priorities, uniformity and guidelines; and provide the framework for policy decision making. The Strategic Outcomes were implemented to provide a pathway to achieving the City’s Vision. This item aligns with Strategic Outcome No 6: Efficient, Effective, and Fiscally Responsible - Deliver an efficient and effective City government in a fiscally responsible, transparent and collaborative manner.

RECOMMENDED ACTION
Approve the agreement with Commercial Bank of California for banking services and authorize the City Manager to make final changes to the agreement that do not change the proposed rates in a form approved by the City Attorney. 1 CITY OF PARAMOUNT

PROFESSIONAL SERVICES AGREEMENT
(With Professional Liability)
This Agreement is made and entered into as of July__, 2026 by and between the City of Paramount, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 16400 Colorado Avenue, Paramount, CA 90723 (“City”), and Commerical Bank of California with its principal place of business at 19752 MacArthur Boulevard, Suite 100 Irvine, CA 92612 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City requires provision of the following professional services:

Banking services all as more fully set forth and described in this Agreement.

B. Consultant is duly licensed and/or otherwise fully authorized by law, and has the necessary experience and qualifications, to provide such services. City enters into this Agreement in substantial reliance on such experience and qualifications.

C. The Parties enter this Agreement in order to set forth terms and conditions governing Consultant’s performance of the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Scope of Services.

Consultant shall perform the services generally described in (i) the Scope of Services included in Exhibit “B”; (ii) any applicable request for proposals issued by the City; and (iii) as otherwise required by this Agreement, all to City’s satisfaction (collectively, “Services” herein.)

2. Compensation.
a. Subject to Section 2.b, below, the City shall pay for the Services satisfactorily performed, in accordance with the Schedule of Rates/Payments set forth in Exhibit “B”, attached hereto.
b. This amount covers and is inclusive of all labor, materials, and any and all other costs incurred by Consultant in performing the Services, unless otherwise agreed upon in writing. Consultant shall be deemed to have made all necessary inquiries and site inspections prior to agreeing to perform the Services. Periodic payments for undisputed work shall be made within thirty (30) days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.

Paramount PSA_Prof Liability (January 2025) 2

3. Additional Work.

The Parties may agree on additional work to be provided as part of the Services. An amendment to this Agreement shall be prepared by the City and executed by both Parties authorizing such additional work and compensation therefor, prior to such work being performed.

4. Maintenance of Records.

Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available for review by the City at all reasonable times during the term of this Agreement and for four (4) years from the date of final payment by City.

5. Term; Time of Performance.

The term of this Agreement shall commence on the date first set forth above, unless extended or earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines agreed upon in writing. Consultant represents that it has the professional and technical personnel required to satisfactorily perform the Services as required by this Agreement. All indemnification provisions of this Agreement shall survive and remain in effect following the termination of this Agreement. The Parties may, by mutual, written consent, extend the term of this Agreement.

6. Delays in Performance.
a. Force Majeure. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by force majeure events. Force majeure events mean and refer to circumstances beyond the reasonable control of the nonperforming party including, but not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.

Consultant’s lack of financial capability, not due to any of the foregoing events, shall not constitute a force majeure event.
b. Should a force majeure event occur, the non-performing party shall, within a reasonable time of being prevented from performing, but not more than three (3) business days, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.

7. Compliance with Law.
a. Consultant shall comply with all applicable local, State, and federal laws, ordinances, statutes, codes and regulations, including Cal/OSHA requirements, in the performance of the Services.

Paramount PSA_Prof Liability (January 2025) 3
b. City may, but is not required, to assist Consultant in obtaining and maintaining all permits required of Consultant by federal, state and/or local regulatory agencies. c. If applicable, and unless otherwise provided in the Scope of Services, Consultant is responsible for all costs of clean up and/or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

8. Standard of Care.

Consultant’s Services shall be performed in accordance with the generally accepted professional standards of practice and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently performing similar services under similar conditions in the County of Los Angeles. Consultant shall, at all times herein, possess any and all State of California and/or federal professional licenses and certifications, as applicable, required to lawfully perform the Services.

9. Assignment and Subcontracting.

Consultant shall not assign or transfer this Agreement or any rights or obligations under, or any interest in this Agreement, or subcontract any required performance hereunder, without the prior written consent of the City, which may be withheld for any reason. The Services required to be performed by the Consultant are personal to the Consultant. Any attempt to so assign, transfer, or subcontract without such consent shall be void and without legal effect and shall constitute grounds for termination. Authorized subcontracts, if any, shall contain a provision making the subcontractor subject to all requirements of this Agreement.

10. Independent Contractor.

Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant is or shall become an employee of City. The work to be performed shall be in accordance with the Scope of Services described in this Agreement, subject to such directions and amendments from City as herein provided. a. All work and other Services provided pursuant to this Agreement shall be performed by Consultant or by Consultant’s employees or other personnel under Consultant’s supervision, and Consultant and all of Consultant’s personnel shall possess the qualifications, permits, and licenses required by State and local law to perform the Services, including, without limitation, a City of Paramount business license as required by the Paramount Municipal Code. Consultant will determine the means, methods, and details by which Consultant’s personnel will perform the Services.

Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the customary professional standards.
b. None of Consultant’s employees and/or other personnel performing any of the Services under this Agreement on behalf of Consultant shall be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant and Consultant’s personnel shall not supervise any of City’s employees; and City’s Paramount PSA_Prof Liability (January 2025) 4
employees shall not supervise Consultant’s personnel. Consultant’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the Services under this Agreement. Consultant shall acquire and maintain at its sole cost and expense such vehicles, equipment and supplies as Consultant’s personnel require to perform any of the Services required by this Agreement.

Consultant shall perform all Services off of City premises at locations of Consultant’s choice, except as otherwise may from time to time be necessary in order for Consultant’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant’s performance of any Services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform such Services. City may make a computer available to Consultant from time to time for Consultant’s personnel to obtain information about or to check on the status of projects pertaining to the Services under this Agreement. c. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant’s personnel in connection with their performance of any Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, State, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and its officers, employees, agents, and subcontractors providing any of the Services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) or any other retirement program, as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits or any other retirement benefits.
d. To the maximum extent permitted by laws, Consultant shall indemnify, defend and hold harmless the City and other Indemnitees (as defined in Section 13.a herein), from any and all liabilities, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s violation of any provision of this Section 10, or any of Consultant’s personnel practices. In addition to all other remedies at law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification obligation arising under this Section. The duty of indemnification set forth in this Section is in addition to all other indemnification provisions of this Agreement.

11. PERS Compliance.

General Requirements. The Parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS Paramount PSA_Prof Liability (January 2025) 5
on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform any work or other Services under this Agreement, Consultant shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code § 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations. .

12. Insurance.

Unless otherwise permitted in writing by City’s Risk Manager, Consultant shall not commence work for the City until it has secured insurance in such forms and with such limits as set forth in Exhibit “C“ attached hereto, and provided evidence thereof that is acceptable to the City. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section.

13. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably approved by City), indemnify and hold the City, its elected and appointed officials, officers, attorneys, agents, employees, servants, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees” in this Section 13) free and harmless with respect to any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages, stop notices and/or injury of any kind, in law or equity, to property or persons, including bodily injury, wrongful death, personal injury and property damage, in any manner arising out of, pertaining to, or incidental to any acts, errors, omissions, or willful misconduct of Consultant, its owners, officials, officers, employees, servants, subcontractors, consultants or agents in connection with the performance of the Consultant’s Services, and/or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, or by the City or any of the other Indemnitees. Consultant’s duty to indemnify and hold harmless City shall not extend to the City’s sole or active negligence or willful misconduct. b. For Design Professional Services: If Consultant’s Services hereunder include the performance of professional services by a “design professional,” as the term is defined under California Civil Code § 2782.8(c), then to the fullest extent permitted by law, the Consultant shall, at its sole cost and expense, indemnify and hold harmless the Indemnitees, and each of them, from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants and other professionals, and all costs associated therewith, and reimbursement of attorneys’ fees and costs of defense, whether actual, alleged or threatened, to the extent arising out of, pertaining to, or relating to, in whole or in part, the negligence, Paramount PSA_Prof Liability (January 2025) 6
recklessness or willful misconduct of the Consultant, and/or its officers, agents, servants, employees, subcontractors, contractors or their officers, agents, servants or employees (or any entity or individual for whom the Consultant shall bear legal liability) in the performance of design professional services under this Agreement.

Notwithstanding the foregoing and as required by Civil Code § 2782.8(a), in no event shall the cost to defend the Indemnitees that is charged to Consultant, exceed Consultant’s proportionate percentage of fault. Consultant’s duty to indemnify and hold harmless City shall not extend to the City’s sole or active negligence or willful misconduct.
c. The provisions of this Section 13 shall survive the termination of this Agreement.

14. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720, et seq. and 1770, et seq., which require the payment of prevailing wages and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with the Prevailing Wage Laws. These rates are on file with the City Clerk or may be obtained at: http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. (i) Copies of the prevailing wage rates may be obtained at cost at the City Clerk's office. Consultant shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Consultant shall comply with the provisions of Sections 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Consultant shall forfeit to the City, as a penalty, not more than $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by them or by any subcontractor under them, in violation of the provisions of this Agreement. (ii) Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code Section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Paramount PSA_Prof Liability (January 2025) 7
Consultant and all subcontractors performing such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of this Agreement and require the same of any subcontractors, as applicable.

Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.
c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of the Services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

15. Data Security.
a. As used in this Agreement, “City Data” means any and all information and data provided or made accessible, directly or indirectly, to Consultant by City, or otherwise acquired from City, in connection with Consultant’s performance of the Services. As between the Consultant and the City, any and all City Data is solely owned by City.

Consultant is granted a limited, non-exclusive, and revocable license to use City Data solely as necessary to perform the Services. At no time shall Consultant use City Data for its own purposes, or sell, disclose or disseminate City Data, except as required by law or to provide the Services. At all times herein, Consultant shall protect and maintain the security of City Data using methods providing not less than the level of security Consultant uses for its own confidential data, and that otherwise comply with recognized industry data security standards applicable to similar kinds of governmental data and information.
b. To the extent any City Data consists of personal information as defined in the California Consumer Privacy Act (Civil Code Section 1798.100, et seq.), Consultant shall comply with that statute and with Civil Code Section 1798.80. et seq., including providing the required notifications in the event of any unauthorized access or disclosure of personal information stored, maintained, accessed, used or transmitted by Consultant in connection with this Agreement. Notwithstanding the foregoing, Consultant shall within 24 hours notify the City Representative by telephone and in writing of any unauthorized access of City Data. Thereafter, Consultant shall render any assistance to City and law enforcement as necessary to ascertain the nature and extent of such unauthorized access.
c. Consultant shall not store City Data using cloud-based storage without City’s prior, written consent, unless the use of such storage is clearly described in the Scope of Services. Where permitted herein, any and all cloud-based storage shall be on servers Paramount PSA_Prof Liability (January 2025) 8
and other hardware located within the continental United States, and shall be in compliance with ISO/IEC 27001 - 27018, as applicable, unless otherwise agreed to in writing by the City Representative. Cloud storage using Amazon Web Service or Microsoft Azure shall be deemed to satisfy the requirements of this subsection (c).

16. Confidential Information
Consultant understands and agrees that, in the performance of the Services under this Agreement or in contemplation thereof, Consultant may have access to private or confidential information which may be owned or controlled by the City and that, if disclosed to third parties, could be damaging to the City. Consultant agrees that all City information and data provided to or made accessible to Consultant by City shall be held in confidence and disclosed only as needed in performance of this Agreement, or as required by law.

Consultant shall exercise the same standard of care to protect such information as a reasonably prudent consultant would use to protect its own confidential and/or proprietary information and data.

17. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California without regard for conflicts of laws rules. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of Los Angeles, State of California. Consultant must comply with the claim procedures set forth in Government Code section 900, et seq. prior to filing any lawsuit against the City.

18. Termination.
a. City has the right to terminate any portion or all of the Services under this Agreement with or without cause, by giving ten (10) calendar days’ prior, written notice to Consultant. In such event, City shall be immediately given title to and possession of all Work Product, including all related intellectual property rights, and original field notes, drawings and specifications, written reports and all other documents produced or developed pursuant to this Agreement. Provided Consultant is not then in breach, City shall pay Consultant the reasonable value of services rendered for any portion of the Services completed prior to termination. If said termination occurs prior to completion of any specific task for which a payment request has not been received, the charge for Services performed shall be the reasonable value of such Services, based on an amount agreed to by City and Consultant. City shall not be liable for any costs other than the charges or portions thereof which are specified herein.

Consultant shall not be entitled to payment for unperformed services or services within the Scope Services performed prior to the effective date of this Agreement, and shall not be entitled to damages or compensation resulting from such termination of the Services.
b. Consultant may terminate its obligation to provide further Services under this Agreement by serving written notice of termination to the City, provided Consultant has first served the City with a written notice of default and demand to cure, and City has failed to cure such default within thirty (30) days of receipt of such notice.

Paramount PSA_Prof Liability (January 2025) 9

19. Ownership of Work Product.
a. Except as otherwise provided in Section 18, “Termination”, above, and unless otherwise agreed upon in writing, all draft and final reports, documents, and other written material, and any and all images, ideas, concepts, designs including website designs, source code, object code, electronic data and files, and/or other media whatsoever created or developed by Consultant in the performance of this Agreement (collectively, “Work Product”) shall be considered to be “works made for hire” for the benefit of City. All Work Product and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of City without restriction or limitation upon their use, duplication or dissemination by City upon final payment being made or termination of the Agreement by City, provided that any such use shall be at City’s sole risk. Consultant shall not obtain or attempt to obtain copyright protection as to any of the Work Product. “Work Product” does not include intellectual property lawfully owned by or licensed to Consultant prior to the effective date of this Agreement. b. Consultant hereby assigns to City all rights of ownership to the Work Product, including any and all related intellectual property and proprietary rights that are not otherwise vested in the City pursuant to subsection (a), above. c. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals necessary to the production of the Work Product, and that upon final payment or Consultant’s default, City shall have full legal title to the Work Product, and full legal authority and the right to use and reproduce the Work Product for any purpose. Consultant shall defend, indemnify and hold City, and the other Indemnitees (as defined in Section 13(a), above) harmless from any and all loss, claim or liability in any way related to a claim that City’s use of any of the Work Product violates federal, state or local laws, or any contractual provisions, or any rights or laws relating to trade names, licenses, franchises, copyrights, patents or other means of protecting intellectual property rights and/or interests in products, ideas or inventions. Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, equipment, devices or processes in connection with its provision of the Work Product produced under this Agreement. In the event the use of any of the Work Product or other deliverables hereunder by City is held to constitute an infringement and the use of any of the same is enjoined, Consultant, at its expense, shall: (a) secure for City the right to continue using the Work Product and other deliverables by suspension of any injunction, or by procuring a license or licenses for City; or (b) modify the Work Product and other deliverables so that they become non-infringing while remaining in compliance with the requirements of this Agreement. This covenant shall survive the termination of this Agreement.

20. Party Representatives.

Consultant hereby designates _____________________________, or his or her designee, as Consultant’s Representative for this Agreement, unless and until written notice of a new representative acceptable to City is provided to City. City hereby designates Finance Director Lana Dich, or his or her designee, as City’s Representative for this Agreement. The foregoing Representatives shall be authorized to approve non- Paramount PSA_Prof Liability (January 2025) 10
monetary revisions to this Agreement, provide consent where required herein, and to make other administrative decisions that will be binding on their respective Party, except as otherwise specifically required herein.

21. Notices.

Any notice or instrument required or permitted to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

CITY:

City of Paramount
16400 Colorado Avenue
Paramount, CA 90723
Attn: Finance Director Lana Dich
CONSULTANT:

Commerical Bank of California
19752 MacArthur Boulevard
Irvine, CA 92612
Attn: VP/Specialty Banking Adriana
Chavez
and shall be effective upon receipt thereof.

22. Third Party Rights.

Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

23. Equal Opportunity Employment.

Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

24. Entire Agreement.

This Agreement, with its exhibits, all of which are incorporated by reference herein, and all documents incorporated by reference, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto.

This is an integrated Agreement. In the event of any conflict or inconsistency between the provisions of this Agreement and any exhibit hereto or document incorporated by reference herein, the provisions of this Agreement shall govern.

Paramount PSA_Prof Liability (January 2025) 11

25. Severability.

The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render any other provisions unenforceable, invalid or illegal.

26. Successors and Assigns.

This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement.

However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

27. Non-Waiver.

None of the provisions of this Agreement shall be considered waived by either party, unless such waiver is agreed to in writing, and any such waiver shall be limited to that set of circumstances and not to any future circumstances unless another written waiver is executed.

28. Time of Essence.

Time is of the essence in each and every provision of this Agreement.

29. City’s Right to Employ Other Consultants.

City reserves its right to employ other consultants to provide the Services or similar services to the City.

30. Interest of Consultant.

Consultant covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services under this Agreement. Consultant certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of the City.

31. Interest of Subcontractors.

Consultant further covenants that, in the performance of this Agreement, no subcontractor or person having any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services under this Agreement shall be employed. Consultant has provided City with a list of all subcontractors and the key personnel for such subcontractors that are retained or to be retained by Consultant in connection with the performance of the Services, to assist the City in affirming compliance with this Section.

Paramount PSA_Prof Liability (January 2025) 12

32. Prohibited Interests.

Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. If required, Consultant further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
Paramount PSA_Prof Liability (January 2025) 13

SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF PARAMOUNT

AND COMMERICAL BANK OF CALIFORNIA
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF PARAMOUNT CONSULTANT: COMMERICAL BANK OF

CALIFORNIA
By:____________________________ By:____________________________ Brenda Olmos, Mayor [***INSERT NAME AND TITLE***]
By: ____________________________
[***INSERT NAME AND TITLE***]
[Two corporate signatures required if corporation]
ATTEST:

By:___________________________
Heidi Luce, City Clerk
Paramount PSA_Prof Liability (January 2025) Exhibit - 1

EXHIBIT A
Scope of Services
See EXHIBIT B
Paramount PSA_Prof Liability (January 2025) Exhibit B - 1

EXHIBIT B
Schedule of Rates/Payments
Consultant will invoice City on a monthly cycle, or otherwise as expressly provided in this Agreement. Consultant will include with each invoice a detailed progress report that indicates the amount of budget spent on each task, as applicable. Consultant will inform City regarding any out-of-scope work being performed by Consultant. Any other terms and conditions relating to the amount of compensation to be paid to Consultant are as follows:

CBC NET SAVINGS
Balance/Earnings:

Avg.Daily Ledger Bal. $3,508,927.97 $3,508,927.97
Less Average Daily Float $ -
Less Legal Reserve Requirement (10%)
Avg. Available Balance $ 3,508,927.97 $ $ $ 3,508,927.97

0.700% $ 1,884.241,884.24 1,884.24 0.750% $ 2,235.142,235.14 2,235.14 $ 350.90 *Earnings Credit Rate: $ 1,884.241,884.24 1,884.24 $ 2,235.142,235.14 2,235.14 Less: Total Analyzed Charges $ 3,013.313,013.31 3,013.31 $ 1,736.101,736.10 1,736.10 Analyzed Charges/(Deficit)/Credit $ (1,129.07) $ 499.04 $ 1,628.111,628.11 1,628.11 SERVICE CHARGES: Comparison of average acitivities
Volume Unit Cost Total Cost Volume Unit Cost Total Cost General Account Services
Account Maintenance Service Charge 3 15.00 $ 45.00 $ 3 $30.00 90.00 $ Depository Services
Desktop Deposits 20 1.25 $ 25.00 $ 20 $1.25 25.00 $
Branch Depsoits 5 13.00 $ 65.00 $ 5 $0.30 1.50 $
Debits 53 0.15 $ 7.95 $ 53 $0.30 15.90 $
Deposited Checks 26 0.15 $ 3.90 $ 26 $0.30 7.80 $
Items Deposited 1578 0.17 $ 268.26 $ 1578 $0.30 473.40 $ Cash Order with Branch 3 8.00 $ 24.00 $
Cash Vault Deposit 3 22.00 $ 66.00 $
Currency Furnished By Branch 500 0.01 $ 3.00 $
Cash Deposits/per $1000 79,291.00 0.00 $ 103.08 $ 79 $2.00 158.00 $ Deposit Correction or Adjustment $ - $ -
Collection (foreign check) $ - $ -
Returned Items-Chargebacks 5 3.00 $ 15.00 $ 5 $20.00 100.00 $ Clearing Items
Checks Paid-Regular 307 0.15 $ 46.05 $ 307 $0.30 92.10 $ NSF checks paid/returned $ - - $ $ -
Stop Payments $ - 15.00 $ $20.00 - $
ACH Services $ -
ACH Received-Credits 122 0.15 $ 18.30 $ 136 $0.30 40.80 $ ACH Received-Debits 136 0.10 $ 13.60 $ 122 $0.30 36.60 $ Wire Activity $ - - $
Incoming Wire (Domestic/International) 8 7.00 $ 56.00 $ 8 $20.00 160.00 $ Manual Outgoing Domestic Wire $ - - $ $50.00 - $
$ - - $ $ -
Business Online Banking $ -
ACH Origination $ -
ACH Monthly Base Fee 1 100.00 $ 100.00 $ 1 $50.00 50.00 $ ACH Return $ - 10.00 $ $15.00 - $
ACH Notice of Change 1 6.50 $ 6.50 $ 1 $5.00 5.00 $
Wire Processing $ -
Wire Monthly Base Fee $ - - $ 1 $50.00 50.00 $
Online Outgoing Domestic Wires $ - 25.00 $ $25.00 - $
Online Outgoing International Wires (US Funds) $ - - $ $35.00 - $ Wire Advice $ - - $ $2.00 - $
$ - $ -
Remote Deposit Monthly Service Charge 1 15.00 $ 15.00 $ 1 $50.00 50.00 $ Additional Services Positive Pay 3 30.00 $ 90.00 $ 1 $50.00 50.00 $ Positive Pay/Additional Accounts 0 $ - 2 $10.00 20.00 $ Token Fee/per user $ - - $ 2 $5.00 10.00 $
Armored Car Services, At cost + 10% $ - - $ 1 $300.00 300.00 $ Cashiers Check Fee $ - - $ 0
Additional service fees from Bank Name: $ -
Lockbox Fee $ -
Online Transfer Fee 3 1.50 $ 4.50 $
Returned Item Retrieval Image 4 5.2500 $ 21.00 $
Positive Pay Exceptions (Image) 2 3.0000 $ 6.00 $
MICR Check Rejects 15 $ 1.7500 $ 26.25
Positive Pay Exceptions (Item) 3 $ 5.0000 $ 15.00
Payee Validation 303 $ 0.0350 $ 10.61
Online Check Issue 288 $ 0.3000 $ 86.40
ARP Monthly Base 3 40.0000 $ 120.00 $
ARP Full Recon Item 271 0.2768 $ 75.00 $
ARP Full Recon Item 11 6.8180 $ 75.00 $
ARP Full Recon Items 75 1.0000 $ 75.00 $
ARP Output Transmission 1 10.0000 $ 10.00 $
ARP Optional Reports 3 15.0000 $ 45.00 $
ARP Paper Statement Delivery 3 25.0000 $ 75.00 $
ARP Monthly Statement Base 3 25.0000 $ 75.00 $
ARP Aged Issue Records 271 0.0200 $ 5.42 $
Outgoing Transmission 6 0.0300 $ 0.18 $
Online ARP Statements 1 15.0000 $ 15.00 $
AVS EWS GUI Base 1 40.0000 $ 40.00 $
AVS EWS GUI Inquiry 1 0.4000 $ 0.40 $
AVS EWS GUI Inquiry 1 0.4000 $ 0.40 $
ACH Originated 39 0.0550 $ 2.15 $
ACH Future Dated Item 15 0.1000 $ 1.50 $
ACH Subscription 20 2.0000 $ 40.00 $
ACH Same Day 24 1.5000 $ 36.00 $
ACH Received Addenda 228 0.0300 $ 6.84 $
ACH Transmission Special 25 8.0000 $ 200.00 $
Online Payments Batch Release 2 20.0000 $ 40.00 $
Online Payments Next Day 503 0.1000 $ 50.30 $
Online Payments Base Fee 1 55.0000 $ 55.00 $
ACH Fraud Filter Review 10 3.0000 $ 30.00 $
Plus Info Reporting 3 75.0000 $ 225.00 $
Deposit Location Reporting 109 0.2500 $ 27.25 $
Return Item Decisioning 2 1.0000 $ 2.00 $
Desktop Reporting 1 0.0200 $ 0.02 $
Reporting Items Loaded 525 0.1750 $ 91.88 $
Recoupment Fee 3549.74 0.1275 $ 452.59 $
Net Service Charges $ 3,013.31 $ 1,736.10
Total Savings of Relationship Transfer $ 1,277.21
City Of Paramount
Competitor Bank Earnings Credit
Paramount PSA_Prof Liability (January 2025) Exhibit C - 1

EXHIBIT C

INSURANCE

1. Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section, or as may otherwise be permitted or required in writing by the City’s risk manager.

2. Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.

A. Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence" form CG 0001, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); or (3) containing any other exclusion(s) contrary to the terms or purposes of this Agreement.

B. Workers' Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.

C. Professional Liability (Errors & Omissions): Consultant shall maintain professional liability insurance that covers the services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement. If a “claims-made” policy is provided, it shall include an extended reporting period of not less than three (3) years.

D. Commercial Automobile Liability Insurance: Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than 1,000,000 combined single limit for each accident. The City of Paramount, its elected or appointed officers, officials, employees and volunteers shall be named as additional insureds on such policy.

E. Cyber Liability: Vendor shall maintain comprehensive cyber liability insurance with limits of $1,000,000 per occurrence/loss and $2,000,000 general aggregate. If a “claims-made” policy is provided, it shall include an extended reporting period of not less than three (3) years.

Paramount PSA_Prof Liability (January 2025) Exhibit C - 2 F. For Commercial General Liability and Commercial Automobile Liability (CGL Coverage):

The City will be named as an additional insured, under the commercial general liability (“CGL”) insurance policy coverage, for all liability arising out of the operations by or on behalf of the named insured, and this CGL policy protects the additional insured, its officers, agents and employees against liability for personal and bodily injuries, deaths or property damage or destruction arising in any respect, directly or indirectly, in the performance of the contract.
(i) Each such CGL policy shall be endorsed with the following language: The City of Paramount, its elected or appointed officers, officials, employees and volunteers are included as insureds with regard to damages and defense of claims arising from: (a) activities performed by or on behalf of the Named Insured, including the insured's general supervision of the Named Insured, (b) products and completed operations of the Named Insured, or (c) premises owned, leased or used by the Named Insured. (ii) This CGL policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. (iii) The inclusion of more than one insured shall not operate to impair the rights of one insured against another insured, and the coverages afforded shall apply as though separate policies had been issued to each insured.
(iv)The Additional Insured coverage under the Consultant’s policy shall be primary and non-contributory and will not seek contribution from the City’s insurance or selfinsurance and shall be at least as broad as CG 20 01 04 13.

G. Deductibles and Self-Insured Retentions: Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

3. Waiver of Subrogation. All policies of Commercial General Liability, Commercial Automobile Liability, and Worker’s Compensation shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, its officials, officers, employees, and agents to the extent of such coverage.

4. Evidence of Insurance. The Consultant shall deliver redacted copies of the required policies or original certificates of insurance and redacted or specimen endorsements issued by their insurer. The Consultant and its insurer are solely responsible for ensuring that the required insurance complies with this Agreement and provides adequate coverage for all services performed. The Consultant shall procure insurance policies that meet the stated standards.

At least fifteen (15) days before any policy expires, or within a reasonable time after policy renewal, the Consultant shall provide evidence of renewal or replacement coverage. If any Paramount PSA_Prof Liability (January 2025) Exhibit C - 3 policy is canceled or reduced, the Consultant must file evidence of reinstatement or replacement coverage within ten (10) days of receipt of written notice of the change.

The City may request copies of insurance policies and endorsements for informational purposes only, without assuming any obligation to verify compliance or adequacy.

5. Failure to Maintain Coverage. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement effective upon notice.

6. Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A- VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

7. Enforcement of Agreement Provisions (non-estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of noncompliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.

8. Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Agreement are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.

Paramount PSA_Prof Liability (January 2025) Exhibit C - 4 WORKER’S COMPENSATION INSURANCE CERTIFICATION

WORKERS' COMPENSATION DECLARATION
I hereby affirm under penalty of perjury one of the following declarations: (ONE OF THE

PARAGRAPHS BELOW MUST BE CHECKED)
 I have and will maintain a certificate of consent from the California Labor Commission to self-insure for workers' compensation, as provided for by Section 3700 of the Labor Code, for the performance of the work to be performed under this Agreement.  I have and will maintain workers' compensation insurance, as required by Section 3700 of the Labor Code, for the performance of the work to be performed under this contract.

My workers' compensation insurance carrier and policy number are:

Carrier ____________________________________________
Policy Number ______________________________________
 I certify that, in the performance of the work under this Agreement, I shall not employ any person in any manner so as to become subject to the workers' compensation laws of California, and I hereby agree to indemnify, defend, and hold harmless the City of Paramount and all of its officials, employees, and agents from and against any and all claims, liabilities, and losses relating to personal injury or death, economic losses, and property damage arising out of my failure to provide such worker’s compensation insurance. I further agree that, if I should become subject to the workers' compensation provisions of Section 3700 of the Labor Code, I shall forthwith comply with those provisions.

WARNING: FAILURE TO SECURE WORKERS’ COMPENSATION COVERAGE IS

UNLAWFUL, AND SHALL SUBJECT AN EMPLOYER TO CRIMINAL PENALTIES AND CIVIL FINES UP TO ONE HUNDRED THOUSAND DOLLARS ($100,000), IN ADDITION TO THE COST OF COMPENSATION, DAMAGES AS PROVIDED FOR IN SECTION 3706 OF THE LABOR CODE, INTEREST, AND ATTORNEY’S FEES.

By: _________________________________ Dated:______________, 2026 To: Honorable City Council
From: John Moreno, City Manager
By: Margarita Matson, Public Safety Director
Danny Elizarraras, Management Analyst
Date: July 14, 2026
SUBJECT: SIX-MONTH REVIEW OF CITY COUNCIL PERMIT FOR LIVE ENTERTAINMENT (KARAOKE, DJ, AND LIVE BAND) (MR. J'S BAR) - 7824 ALONDRA BOULEVARD

BACKGROUND
This item is a six-month review of the Live Entertainment Permit for Mr. J’s Bar at 7824 Alondra Boulevard. Mr. J’s Bar is licensed by the California Department of Alcoholic Beverage Control (ABC) for “Type-48” sales, which allows for the sale of beer, wine, and distilled spirits for onsite consumption. The Planning Commission also approved Conditional Use Permit No. 921 for local authorization of the beer, wine, and distilled spirits sales.

At its October 22, 2024, meeting, the City Council reviewed an application for live entertainment that included karaoke, DJ, and a live band for Mr. J’s Bar. After deliberation, the City Council approved live entertainment limited to karaoke in the following format (Attachment A):
• Self-service and hosted karaoke shall be permitted inside the establishment on Fridays and Saturdays from 9:00 p.m. to 1:30 a.m.

The City Council adopted Resolution No. 24:038 approving live entertainment at Mr. J’s Bar and requested a six-month compliance review after the approved live entertainment performances commenced on Friday, November 7, 2025.

DISCUSSION
Law Enforcement Activity
From November 7, 2025, to May 7, 2026, there were no reported incidents related to live entertainment. During this six-month period, Public Safety received no concerns or complaints regarding noise or disturbances from live entertainment performances. There were 13 calls for service, including 8 related to parking; the remaining calls are summarized on page 2 of this report. No other incidents were reported.

Agenda Report July 14, 2026
Six-Month Review of City Council Permit for Live Entertainment for Mr. J's Bar Page 2

DATE INCIDENT TYPE RESULT
Sunday, 12/21/25
11:09 p.m.

Call for Service
Disturbance
Male adult threatened by
friend’s friend. Disturbing
party left location.

Deputy contacted
informant and advised him
to call 911 if anyone came
to his house. No Crime.

Monday, 12/22/25
11:35 a.m.

Call for Service
Grand Theft Auto
Male adult reported his car
stolen.

Left vehicle at location
previous night. Vehicle was
not stolen. Informant found
vehicle. No Crime.

Saturday, 01/03/26
08:07 p.m.

Call for Service
Assault with a Deadly
Weapon
Informant called regarding
a suspect pointing a knife.

Deputies responded. No
injuries and an Assault with
a Deadly Weapon report
was written.

Sunday, 01/18/26
03:30 a.m.

Call for Service
Assault
Deputies flagged down for
a fight at location.

Backup was requested.

Parties involved were not
desirous of prosecution or a
report.

Saturday, 02/21/26 Call for Service
Assault
Employee (female,
Hispanic adult) and
customer (male adult) were
fighting.

Deputy responded and
spoke to female employee,
and she stated nothing
happened at location.

Deputy stated that there
was no evidence of a crime
in call notes.

Agenda Report July 14, 2026
Six-Month Review of City Council Permit for Live Entertainment for Mr. J's Bar Page 3 Analysis
On Thursday, February 19, 2026, and Friday, May 29, 2026, Public Safety staff conducted a walkthrough and verified that the establishment has an appropriate video surveillance system. Additionally, staff verified that the California Department of Alcoholic Beverage Control (ABC) Query System indicates that Mr. J’s Bar has an active, valid license with no disciplinary actions. Mr. J’s Bar has complied with all the conditions of approval.

As the applicant originally applied for a broader live entertainment format that also included a DJ and a live band, this six-month review is an opportunity to consider a reassessment of the permit. At the City Council’s direction, Planning and Building Department staff could survey neighboring property owners about possibly adding DJ and/or live band to the approved format. Based on survey results and further Public Safety Department review, staff would then bring a recommendation to the City Council at an upcoming City Council meeting.

FISCAL IMPACT
None

VISION, MISSION, VALUES, AND STRATEGIC OUTCOMES
The City’s Vision, Mission, and Values set the standard for the organization, establish priorities, uniformity and guidelines; and provide the framework for policy decision making. The Strategic Outcomes were implemented to provide a pathway to achieving the City’s Vision. This item aligns with Strategic Outcome No. 1: Safe Community - Provide a safe place to live, work, and visit.

RECOMMENDED ACTION
Receive and file this report; direct staff to conduct an annual review for the Live Entertainment Permit at Mr. J’s Bar located at 7824 Alondra Boulevard; and provide direction to Planning and Building Department staff about conducting neighborhood outreach before returning with a recommendation for a possible expansion of the entertainment format for City Council consideration.

To: Honorable City Council
From: John Moreno, City Manager
By: John Carver, Planning Director
Ivan Reyes, Associate Planner
Date: October 22, 2024
Subject: RESOLUTION NO. 24:038

CITY COUNCIL PERMIT FOR LIVE ENTERTAINMENT (ALFREDO
LOPEZ/MR. J’S BAR)

BACKGROUND
This application is a request by Alfredo Lopez/Mr. J’s Bar for a City Council Permit for live entertainment (karaoke, DJ, live band) at 7824 Alondra Boulevard in the C-3 (General Commercial) zone. The property is located at the southwest corner of Alondra Boulevard and Colorado Avenue. The 7,500 square foot site is developed with a 1,680 square foot standalone building facing Alondra Boulevard. The applicant purchased the bar in 2022.

On November 2, 2022, the Planning Commission approved Conditional Use Permit (CUP) No. 921, a request to upgrade from a bar with the sales of beer for onsite consumption to a bar with the sales of beer, wine, and distilled spirits for onsite consumption. The business is licensed by the California Department of Alcoholic Beverage Control (ABC) for “Type 48” sales of beer, wine, and distilled spirits. The purpose of the hearing was to consider the additional sales of full-service liquor, establish new conditions to comply with City regulations, and bring this legal nonconforming business into conformance with zoning regulations.

To enhance the existing structure on the subject site, an exterior building façade remodel in compliance with the Central Business District Architectural Guidelines (as required by Section 12.24.050 of the Paramount Municipal Code) was included as part of the conditions of approval as approved by the Planning Commission. Approval of the proposed addition and the building façade remodel was required prior to the sale of wine and distilled spirits.

In March 2023, the Development Review Board approved a remodel to the exterior of the existing 1,680 square foot building and construct a 1,312 square foot addition. When complete, the gross floor area of the bar will be 2,992 square feet. The proposed addition area will consist of a billiard floor area, walk-in cooler, two restrooms, liquor storage area, and an office. An interior remodel of the existing 1,680 square foot bar includes a new wraparound bar counter with prep area, new seating arrangement, and counter space for alcohol. The 33 indoor customer seats will remain the same.

Agenda Report October 22, 2024
RESOLUTION NO. 24:038 Page 2
Chapter 5.28 of the Paramount Municipal Code states that a City Council Permit is required for live performances. The applicant is proposing an entertainment package featuring karaoke, live band performances, and DJ sessions to that would alternate throughout each day. With a vision to restore the bar’s former appeal, the applicant aims to introduce dynamic live entertainment that will enhance the atmosphere and attract a broader audience. The City Council may grant or deny a request for a City Council Permit based on the impact that the proposed use will have on the public health, safety, or welfare. The City Council may also impose conditions upon the granting of a City Council Permit to ensure that the use is not in conflict with surrounding land uses.

Request
The applicant is requesting a City Council Permit to allow a variety of live entertainment between the hours of 9:00 p.m. to 1:30 a.m., daily.

Sunday Monday Tuesday Wednesday Thursday Friday Saturday Type of
Entertainment
Karaoke
or DJ
Karaoke
or DJ
Karaoke
or DJ
Karaoke or
DJ
Live
Band or
DJ
DJ DJ
Start Time
End Time
9:00pm
1:30am
9:00pm
1:30am
9:00pm
1:30am
9:00pm
1:30am
9:00pm
1:30am
9:00pm
1:30am
9:00pm
1:30am
Other Paramount establishments with active live entertainment permits approved by the City Council are summarized in the chart below:

BUSINESS ADDRESS DAYS/HOURS TYPE OF

ENTERTAINMENT
DATE

APPROVED
Blvd Cocktails 8400 Alondra
Blvd.

Fridays and
Sundays, 7:00
p.m. to 2:00 a.m.

Karaoke 7/7/2015
Casa Adelita
Restaurant
8063 Alondra
Blvd.

Thursday to
Sunday, 7:00 p.m.
to 10:00 p.m.

Karaoke 7/6/2010
Mariscos Mi
Lindo Sinaloa
7610
Rosecrans
Ave.

Saturdays and
Tuesdays, 6:00
p.m. to 11:00 p.m.

Karaoke 12/1/2015
Cate’s Corner 8400 Alondra
Blvd.

Saturdays, 4:00
p.m. to 9:00 p.m.
and Mondays
2:00 p.m. to 9:00
p.m.

Karaoke 9/6/2022
Agenda Report October 22, 2024
RESOLUTION NO. 24:038 Page 3
Plans
Below is the site plan of the property at 7824 Alondra Boulevard. The addition is shaded.

Below is the floor plan with the proposed live entertainment area and equipment in the circled area.
1,312 sf.
addition
Existing 1,680 sf.
building
Agenda Report October 22, 2024
RESOLUTION NO. 24:038 Page 4
Site Photos
Below are site photos from October 8, 2024. The photo depicts the entrance to the business with the proposed addition currently under construction.

Front of the tenant space
Public Outreach
On July 12th, the Planning Department along with the owner of the business conducted a neighborhood survey (see attachment) to the properties south of Alondra Boulevard between Colorado Avenue and Vermont Avenue. The purpose of the neighborhood survey was to gather feedback to assess residents' interest in the live entertainment, gauge their preferences, and understand any concerns about noise, crowd management or potential disruptions. A total of 17 surveys were distributed in the vicinity and were conducted door-to-door. On August 12th, one respondent submitted a survey online. The Planning Department conducted another outreach on September 12th to the remaining properties that did not submit a survey, including new three properties located on the west side of Vermont Avenue that were not previously surveyed. A Spanish version of the survey was also included as part of this outreach. The table below summarizes the date from the survey:

Survey Date Responses Online In-Person Number of
surveys
July 12th 4 1 3 17
August 12th 1 1 1
September 12th 2 1 1 2
Total 7 3 4 20
Agenda Report October 22, 2024
RESOLUTION NO. 24:038 Page 5
For those households who were unavailable to take the survey, a copy of the survey was left in the mailbox to respond at a different time. Two respondents were opposed to the live entertainment permit. The remaining four respondents were moderate in their answers, expressing no strong objection or full support.

DISCUSSION
As required by the Municipal Code, the Public Safety Department and the Los Angeles County Sheriff’s Department have reviewed the application, and they had several recommendations that the business shall adhere prior to the issuance of this permit.

Security camera system that includes comprehensive views of the interior, exterior, and parking area shall be installed on the premises will be reviewed by the Public Safety Department. Other recommended conditions of approval will prevent music and singing from disturbing neighboring tenants or property owners. Loitering in the parking lot will be expressly prohibited, and all doors will be required to remain closed during the hours of operation except for the entering and exiting of customers and employees.

Furthermore, staff is recommending introducing live entrainment on two specific days of week (Friday-Saturday) to start. This measured approach will allow to monitor any potential concerns or issues from the surrounding neighborhood. If no complaints have been received and the business is in good-standing, staff will then recommend expanding the live entertainment to additional days at a six-month City Council review. It is recommended as a condition to ensure the long-term compliance of the conditions of approval and safeguard the surrounding businesses and neighborhood.

FISCAL IMPACT
None.

VISION, MISSION, VALUES AND STRATEGIC OUTCOMES
The City’s Vision, Mission, and Values set the standard for the organization; establish priorities, uniformity, and guidelines, and provide the framework for policy decisionmaking. The Strategic Outcomes were implemented to provide a pathway to achieving the City’s Vision of a city that is safe, healthy, and attractive. This item aligns with Strategic Outcome No. 1: Safe Community and No. 3: Economic Health.

RECOMMENDED ACTION
It is recommended that the City Council read by title only, waive further reading, and adopt Resolution No. 24:038, approving a City Council Permit for live entertainment at Mr. J’s Bar at 7824 Alondra Boulevard, subject to the conditions of approval in the resolution. https://paramountcity1957.sharepoint.com/sites/Planning/Shared Documents/PLANNINGDIV/IVANREYES/reports 2024/cc/live entertainment/ccpermitrpt102224mrjbar.docx

To: Honorable City Council
From: John Moreno, City Manager
By: Margarita Matson, Public Safety Director
Date: July 14, 2026
SUBJECT: 2026 FOURTH OF JULY AFTER-ACTION REPORT
Every year, the City and the Los Angeles County Sheriff’s Department deploy an extensive Fourth of July education and enforcement campaign to combat illegal fireworks.

In 2026, the Public Safety Department and LASD personnel continued their zerotolerance approach to enforcing illegal fireworks within our community. Tonight’s presentation will provide a comprehensive analysis of this year’s Fourth of July deployment and the after-action results.

To: Honorable City Council
From: John Moreno, City Manager
By: Adriana Figueroa, Public Works Director
Date: July 14, 2026
SUBJECT: TAX ASSESSMENT OF CHARGES FOR DELINQUENT REFUSE COLLECTION FOR CALENDAR YEAR 2025

BACKGROUND
The City of Paramount has an exclusive franchise agreement with Athens Services, Inc. (Athens) for integrated solid waste management services. Athens provides essential waste management services to keep neighborhoods clean, safe, and environmentally sustainable. Services include but are not limited to scheduled curbside pickup of mixed refuse, recycling materials, and organic waste for residential and commercial establishments. Other services include bulky item and electronic waste collection, as well as a robust outreach component that ensures the City’s compliance with state regulations like Senate Bill (SB) 1383.

The City first established its contracted services with Athens Services in 2022 through the acquisition of CalMet Services (CalMet). The service agreement with CalMet was in place for over 30 years, following their acquirement of Metropolitan Waste Disposal. Over time, the franchise agreement terms for services have evolved due to significant increases in state regulations. Through various contract amendments, which includes reinstated agreements and contract assignments, and the addition of street sweeping services. The most recent Amendment No. 2 was approved by City Council in May of 2024.

As prescribed by the Paramount Municipal Code (PMC), solid waste collection services for residential customers are not to be terminated when an outstanding balance exists on their account. However, in accordance with section 13.20.210 (PMC), the City is required to assist Athens with the collection of delinquent residential invoices. This section further states that ten (10) days after City Council approval is obtained for the assessment of unpaid accounts, the City can then submit the assessments for outstanding dues to the Los Angeles County Assessor’s Office for placement upon the applicable property owner’s tax bill. As such, all laws applicable to the levy, collection and enforcement of County taxes shall be applicable to such special assessment. The City has placed unpaid solid waste collection bills as assessments against properties for over 30 years.

Agenda Report July 14, 2026
DELINQUENT REFUSE COLLECTION CHARGES (2025) Page 2

DISCUSSION
As defined by section 13.20.210 (PMC), Athens is to make all reasonable attempts to diligently pursue and collect all fees and charges due for refuse service. In addition to sending the normal quarterly bill and past due notices listing any unpaid amounts, Athens notified the affected property owners and tenants of the outstanding balance by letter on April 2, 2026, and May 4, 2026. In addition, on June 8, 2026, the City re-notified the affected property owners and tenants that any unpaid amounts would be placed as assessments against their property. Additionally, within this City issued notice both the property owners and tenants were informed of the public hearing that would be held by the City Council on July 14, 2026, which would discuss the assessment for delinquent trash bills.

By the time these unpaid bills are presented to the City Council, both the property owners and tenants have cumulatively received six notices of the delinquent amount. In addition, on July 2, 2026, the City published a public hearing notice in the Long Beach Press Telegram.

The City occasionally receives calls from property owners expressing concerns about the assessment. Many property owners claim that their property was unoccupied during the delinquent billing period, occupied by tenants, or that they did not own the property during the period in question. The City investigates these claims and informs Athens of the need to adjust accounts when appropriate.

The list of delinquent accounts and assessments is attached to this report. As of the writing of this report, there are 257 delinquent accounts, representing $89,627.42 for Calendar Year 2025. The list of delinquent accounts and the total of these accounts will change due to payments still being processed through July 31st. The updated list of delinquent accounts will later be submitted to the Los Angeles County Auditor-Controller for processing.

FISCAL IMPACT
As prescribed by PMC 13.20.210, each delinquent account is assessed an administrative fee of $60 to cover fees and charges from the Los Angeles County Assessor’s Office for placement in the property tax rolls. Once the lien is paid, the City receives 10 percent, or $6, of the fee to cover administrative expenses related to the tax assessment process.

VISION, MISSION, VALUES, AND STRATEGIC OUTCOMES
The City’s Vision, Mission, and Values set the standard for the organization, establish priorities, uniformity and guidelines; and provide the framework for policy decision making. The Strategic Outcomes were implemented to provide a pathway to achieving the City’s Vision. This item aligns with Strategic Outcome No 6: Efficient, Effective, and Fiscally Responsible - Deliver an efficient and effective City government in a fiscally responsible, transparent and collaborative manner.

Agenda Report July 14, 2026
DELINQUENT REFUSE COLLECTION CHARGES (2025) Page 3

RECOMMENDED ACTION
Consider testimony received during the public hearing, and authorize the City Manager to submit the updated Calendar Year 2025 delinquent refuse collection charge list to the Los Angeles County Auditor-Controller after July 31st for processing.

CALENDAR YEAR 2025

DELINQUENT REFUSE COLLECTION
ACCOUNT NO. TOTAL LIEN DUE SERVICE ADDRESS APN
PM8387 $4,300.58 8116 HOWE ST 6265017102
PM248 $3,749.90 14019 ORIZABA AVE 1 6265013040
PM7252 $1,854.64 13930 ANDERSON ST 6265018051
PM7147 $1,142.45 14927 INDIANA AVE 6241008080
PM8412 $1,066.50 8018 ADAMS ST A 6270011021
PM7204 $1,052.34 14130 MCCLURE AVE 6242035018
PM7309 $974.44 6636 SAN MATEO ST 6237020008
PM5531 $902.65 15547.5 PARAMOUNT BLVD 6270015010
PM1641 $730.40 15947 INDIANA AVE 7103002028
PM5475 $670.86 6819 72ND ST 7101007022
PM9966 $593.70 6611 SAN MATEO ST 6237021015
PM5224 $581.20 14624 CASTANA AVE 6268039025
PM4222 $547.18 13438 OBISPO AVE 6264013073
PM9427 $508.69 7815 HOWE ST A 6242029024
PM1221 $486.17 15333 VIRGINIA AVE 6270008018
PM3132 $480.40 8442 2ND ST 6241007017
PM6069 $480.40 8026 HOWE ST 6265013019
PM9277 $478.98 15114 SAN JOSE AVE 6239005013
PM787 $474.61 14517 GARFIELD AVE 6241021035
PM1167 $474.61 15319 CALIFORNIA AVE 6270011017
PM2570 $474.61 7448 LIONEL ST 6236026021
PM5387 $474.61 7318 MARCELLE ST 7102005013
PM5428 $474.61 7046 SAN VINCENTE ST 6237004014
PM5643 $474.61 16317 HUNSAKER AVE 7101011018
PM6254 $474.61 7022 SAN LUIS ST 6237001006
PM9074 $474.58 14123 MCCLURE AVE 6242026001
PM5795 $471.36 7226 CORTLAND AVE 6236017013
PM3801 $469.85 13635 JETMORE AVE 6265008016
PM7129 $418.02 6812 SAN LUIS ST 6237017003
PM1731 $409.39 16415 CALIFORNIA AVE 7103024020
PM3627 $385.17 8126 3RD ST 6241010007
PM6968 $382.30 8126.5 3RD ST 6241010007
PM6969 $382.30 8124 3RD ST 6241010007
PM2061 $376.73 6642 SAN LUIS ST 6237018009
PM972 $373.54 15128 GEORGIA AVE 6270006002
PM1020 $373.54 15142 FAULKNER AVE 6239007005
PM1036 $373.54 15145 FAULKNER AVE 6239005024
PM1313 $373.54 15356 ORIZABA AVE 6270009012
PM1923 $373.54 6536 SAN MATEO ST 6237030014
PM2098 $373.54 6709 72ND ST 7101008029
PM3598 $373.54 7223 JACKSON ST 7102006021
PM3705 $373.54 6614 SAN MARCUS ST 6237019003
PM3743 $373.54 7053 SAN MIGUEL ST 6237006023
PM3904 $373.54 16451 ORIZABA AVE 7103023014