Agenda Report
TO:
FROM:
Honorable Mayor and City Council
Police Department
January 24, 2022
SUBJECT: PURCHASE ORDER CONTRACT WITH VIGILANT SOLUTIONS, LLC
FOR ELEVEN FIXED LICENSE PLATE READER CAMERA SYSTEMS
FOR AN AMOUNT NOT TO EXCEED $165,528
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the project proposed herein is exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061 (b)(3), the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment;
2. Authorize a purchase order contract with Vigilant Solutions, LLC for 11 fixed license plate reader camera systems in an amount not to exceed $165,528.
Competitive Bidding is not required pursuant to City Charter Section 1002(C) contracts for labor, material, supplies, or services available from only one vendor; and
3. It is further recommended that the City Council grant the proposed purchase an exemption from the competitive selection process pursuant to PMC section
4.08.049(8) for contracts which the city's best interests are served.
MEETING OF 01/24/2022 7 AGENDA ITEM NO. - ----·--·- -----··· Vigilant Solutions, LLC Purchase Order for Fixed License Plate Readers January 24, 2022
BACKGROUND:
On April 20, 2020 City Council approved the Capital Improvement Program for Fiscal year 2021-2025. Within the CIP budget is project 75119, a pilot program to install fixed automated license plate readers on street lights and traffic poles around the Rose Bowl.
On August 9, 2021, the City approved the receipt of an Urban Area Security Initiatives Grant to fund the purchase and installation of fixed automated license plate readers.
The fixed ALPRs will be installed at three major intersections utilized for ingress/egress of traffic during major events around the Rose Bowl stadium. These intersections are located in the area of Rosemont Ave. and Orange Grove Blvd., Holly St. and Linda Vista Ave. and Lida St. and Linda Vista Ave.
Fixed ALPR systems consist of cameras directed towards lanes of traffic and are equipped with software to manage the information and network connectivity designed to upload the information to secured cloud storage technology. The system is designed to take a photograph of a vehicle's license plate and compare each plate against the national stolen vehicle database. Additionally, the system stores the photo of the license plate along with date, time and location data for retrieval during criminal investigations.
The Vigilant ALPR solution allows easy sharing capability to neighboring county sheriff's agencies such as Orange, San Bernardino, Riverside and San Diego counties as well as numerous other police agencies across the region. Sharing data on the LEARN software platform is as simple as turning on the sharing capability within the software by the Police Department's administrative manager, as all other participating agencies are currently hosted in the LEARN cloud solution. Networking of additional configuration will not be required and sharing agencies will be closely examined and monitored.
Vigilant Solutions LLC, is proprietary in all software, hardware and data solutions. In addition to the 3 billion commercial ALPR scans, the vendor is offering the use of their proprietary software and various analytical tools that apply against the multiple combined databases. Therefore, an exemption from the competitive selection process on the basis of best interests of the City being served is appropriate.
At this time, to change to a different ALPR platform will prevent sharing data with other law enforcement agencies in the nation. Also, by operating two different systems, the data will be on two disparate platforms that are unable to communicate with each other.
The Vigilant ALPR system allows Police Department personnel to be more efficient and effective at deterring and fighting crime. Instant data captures allow investigate personnel to act quickly when matches are established. Potentially dangerous situations can be avoided in real time, as Police Department personnel will have the ability to immediately summon appropriate resources when vehicles are identified that are connected to criminals who endanger the community.
Vigilant Solutions, LLC Purchase Order for Fixed License Plate Readers January 24, 2022
COUNCIL POLICY CONSIDERATION:
The proposed action is consistent with the City Council's Strategic Plan Goals to ensure public safety and maintain fiscal responsibility and stability.
ENVIRONMENTAL ANALYSIS:
The proposed contract has been determined to be exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section15061 (b)(3), the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Such is the case with the proposed purchase order with a Vigilant Solutions, LLC to install fixed automatic license place readers. No physical changes to the environment will result from the proposed contract authorization.
FISCAL IMPACT:
The cost of this action is $165,528. Funding for this action will be addressed through the use of the UASI grant awarded to the Police Department (23033001-850400-91241) which was approved by Council on August 9, 2021.
Prepared by:
William Grisafe
Lieutenant
~~
Interim City Manager
Respectfully submitted,
DY
Interim C of Police
Pasadena Police Department