February 28, 2022
TO: Honorable Mayor and City Council
FROM: Department of Public Works
SUBJECT: CONTRACT AWARD TO GONZALEZ GOODALE ARCHITECTS DBA GGA; ONYX ARCHITECTS, INC.; DAHLIN GROUP, INC.; HH FREMER ARCHITECTS, INC.; AND GRUEN ASSOCIATES FOR ON-CALL
ARCHITECTURAL ENGINEERING SERVICES FOR AN AMOUNT NOT
TO-EXCEED $1,000,000 FOR EACH CONSUL TANT
RECOMMENDATION:
It is recommended that the City Council:
1. Find the project proposed herein to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 5, Section 15061 (b)(3), the General Rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment;
2. Authorize the City Manager to enter into a contract, as the result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code , with Gonzalez Goodale Architects dba GGA for On-Call Architectural Engineering Services for a total amount not-to-exceed $1,000,000 over a four-year term.
Competitive bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services);
3. Authorize the City Manager to enter into a contract, as the result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with ONYX Architects , Inc. for On-Call Architectural Engineering Services for a total amount not-to-exceed $1,000,000 over a four-year term. Competitive bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services);
4. Authorize the City Manager to enter into a contract, as the result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with Dahlin Group, Inc. for On-Call Architectural Engineering Services for a total amount not-to-exceed $1,000,000 over a four-year term. Competitive bidding is not f
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Contract Award for On-Call Architectural Engineering Services February 28, 2022
required pursuant to City Charter Section 1002(F) ( contracts for professional or unique services);
5. Authorize the City Manager to enter into a contract, as the result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with HH Fremer Architects for On-Call Architectural Engineering Services for a total amount not-to-exceed $1,000,000 over a four-year term. Competitive bidding is not required pursuant to City Charter Section 1002(F) ( contracts for professional or unique services); and
6. Authorize the City Manager to enter into a contract, as the result of a competitive selection process specified by Section 4.08.04 7 of the Pasadena Municipal Code, with Gruen Associates for On-Call Architectural Engineering Services for a total amount not-to-exceed $1,000,000 over a four-year term. Competitive bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services).
BACKGROUND:
The Department of Public Works is seeking qualified on-call architectural engineering services consultants to provide professional services on an as-needed basis for the City of Pasadena's Capital Improvement Program (CIP) over the next four years. The scope of work may include, but is not limited to, preliminary studies, conceptual designs and renderings, construction plans, specifications, cost estimates, mapping and surveying, master planning and programming, construction administration, and building code analysis.
The selected consultants will provide services when City staff is not readily available, or when services exceed the expertise and/or qualifications of City staff. Architectural engineering services will be mostly utilized for projects within the Municipal Buildings and Facilities section of the CIP, which currently includes 14 active projects with a Total Estimated Cost of $66M, of which approximately $20M is currently funded.
When individual projects are identified, these five contracted consultants will be solicited for job-specific proposals. Consultant selection for individual projects will be based on qualifications, expertise, time availability, and cost specific to project scope. When the project consultant is selected, a purchase order will be issued against the consultant's master contract, and their services will be funded by the individual CIP project.
The Department of Public Works issued a Request for Proposals (RFP) for On-Call Architectural Engineering Services on October 7, 2021. The City received 14 responsive proposals on November 16, 2021 in response to the RFP. Below is a list of responsive proposers:
Contract Award for On-Call Architectural Engineering Services February 28, 2022
FIRM
Onvx Architects, Inc.
Dahlin Grouo, Inc.
Dewberrv Architects Inc.
Gonzalez Goodale Architects dba GGA
Gruen Associates
HH Fremer Architects, Inc.
IDS Grouo, Inc.
Johnson Favaro, LLP
CM Peck Inc., dba Peck Architecture
Structural Civil
BOA Architecture
Bureau Veritas North America, Inc.
Kitchell CEM, Inc.
Page & Turnbull, Inc.
Wiss, Jannev, Elstner Associates, Inc.
CITY
Pasadena
Irvine
Pasadena
Pasadena Shortlisted Los Angeles for
Santa Monica Interviews
Irvine
Culver Citv
Pasadena
Lonq Beach
Pasadena
Los Anqeles Others
Los Anqeles
Pasadena
Based on the evaluation procedures and criteria specified in the RFP, the firms were scored and ranked by a selection committee comprised of staff from Public Works Department. The nine top-ranked consulting firms were interviewed by the committee between January 10, 2022 and January 13, 2022. Attachment A contains a summary of the proposals and scoring based on established evaluation criteria.
The top five ranked firms are recommended to provide on-call architectural engineering services. Each selected firm demonstrated notable knowledge and experience in site planning, preparation of feasibility and programming studies, analyzing buildings for adaptive re-use, review of historic character-defining features for renovation of historic buildings, performing seismic retrofit and phasing construction, master planning and programming, and experience with ADA compliance and cost estimating.
Gonzalez Goodale Architects dba GGA, located in Pasadena, was established in 1980 and is a small business enterprise (SBE) employing 38 professionals. GGA has provided design services for City of Pasadena on several projects including Fire Station No. 34, Water & Power Field Operations Building, Water & Power Administration Building, Water & Power Warehouse Seismic Upgrade, and Water & Power Space Planning & Real Estate Studies. As a sub-consultant, GGA provided architectural services to the Department of Public Works for the Fire Station 31 Tenant Improvement project.
ONYX Architects, Inc., located in Pasadena, was established in 1985 and is a small business enterprise (SBE) employing 17 professionals. The firm has provided professional services on many Pasadena projects, both private and public. ONYX Architects, Inc. has extensive and tenured experience with various City departments and has a deep understanding of the City's municipal code and the entitlements and approvals required for a project. The firm has provided design and historic preservation Contract Award for On-Call Architectural Engineering Services February 28, 2022
services for the rehabilitation of the La Casita del Arroyo Community Building and designed restroom buildings for Desiderio Park, Victory Park, Grant Park, Allendale Park, and Eaton-Blanche Park for City of Pasadena.
Dahlin Group, Inc. (Dahlin), located in Irvine, was founded in 1976 and employs over 150 professionals. Dahlin has long-standing relationships with sub-consultants including landscape architects; civil, structural, and MEP engineers; cost estimators; contractors; and a variety of specialty consultants, which will result in turn-key projects for the City. Dahlin has performed peer review services for City of Pasadena on Fire Station improvement projects and is currently the architect on the Robinson Park Pool and Pool Building project.
HH Fremer Architects, Inc., located in Santa Monica, was founded in 1983. Their portfolio of projects includes renovation and design of new recreation centers, fire station tenant improvements, master planning and updates, interior renovations, and feasibility studies. HH Fremer Architects has not previously performed any work for the City of Pasadena. Their clients include County of Los Angeles Department of Public Works and Internal Services Division, as well as Los Angeles Commmunity College District, University of California Los Angeles, and USC Medical Center.
Gruen Associates is located in Los Angeles and was established in 1946. The firm is a Minority Business Enterprise (MBE) with a staff of 75 architects, landscape architects, and planners. With more than 250 awards, Gruen Associates was selected by AIA California as the Firm Award Recipient in 2015. Gruen Associates has not previously performed any work for the City of Pasadena. They have provided on-call services for numerous public agencies including City of Los Angeles, Los Angeles World Airports, Metro, County of Los Angeles, City of Anaheim, City of Santa Ana, LA Unified School District, and Los Angeles Community College District.
It is recommended that the City enter into contracts with Gonzalez Goodale Architects dba GGA, ONYX Architects, Inc., Dahlin Group, Inc., HH Fremer Architects, Inc., and Gruen Associates for an amount not-to-exceed $1,000,000 each over a four-year term commencing on the date that each contract is fully executed.
COUNCIL POLICY CONSIDERATION:
This contract is consistent with the City Council's goal to improve, maintain and enhance public facilities and infrastructure in order to promote quality of life and local economy; ensure continued operation; and support institutions that serve the needs of Pasadena's diverse residents and families.
Contract Award for On-Call Architectural Engineering Services February 28, 2022
ENVIRONMENTAL ANALYSIS=
These contracts has been determined to be categoricaliy exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 5, Section 15061 (b)(3), the General Rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. These contracts would retain consultants for professional architectural engineering services only. The specific designs and subsequent construction of capital improvement projects will be subject to appropriate project-level environmental review at the time each is brought forward for first discretionary action.
FISCAL IMPACT:
The combined cost of these contracts is a maximum of $5,000,000 over four years.
Funding for this action exists within various budgeted capital project appropriations in the GIP. Funding availability for each project will be evaluated on an as-needed basis.
It is aniticpated that all the costs for these four-year contracts will be spent between FY 2022 and FY 2026. There are support costs, such as contract administration and site inspections, which are already included in the operating and capital budgets.
Prepared by: ,L
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Kris Markarian, P .E.
City Engineer
Approved by:
Respectfully submitted,
T~----
Director of Public Works
Attachment A - Consultant Scoring and Ranking