AGENDA
MUNICIPAL SERVICES COMMITTEE
MEETING NOTICE
MARCH 8, 2022
PUBLIC MEETING 4:00 P.M.
MEMBERS
Andy Wilson, Chair/Vice Mayor, District 7
Tyron Hampton, Councilmember, District 1
Felicia Williams, Councilmember, District 2
Jessica Rivas, Councilmember, District 5
STAFF
Jeffrey Kightlinger, Interim General Manager
Lisa Hosey, Assistant City Attorney
Valerie Flores, Recording Secretary
MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
Language translation services are available for this meeting by calling (626) 744-4124 at least 24 hours in advance.
Habrá servicio de interpretación disponible para éstas juntas llamando al (626) 74
4-4124 por lo menos con 24 horas de anticipación.
Items on the agenda may not be called in order listed.
Agendas and supporting documents are available on the Internet at http://ww5.cityofpasadena.net/commissions/city-council-municipal-services-committee/ Materials related to an item on this Agenda submitted to the Municipal Services Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”.
THE MUNICIPAL SERVICES COMMITTEE MEETING FOR MARCH 8, 2022, AT 4:00 P.M. WILL TAKE PLACE SOLELY BY
VIDEOCONFERENCE/TELECONFERENCE.
TO ACCESS THE MEETING:
http://pasadena.granicus.com/MediaPlayer.php?publish_id=9 AND
WWW.PASADENAMEDIA.ORG
In order to facilitate public participation at meetings held solely by electronic means, the City will accept public comment in the following manner:
1. During the meeting, members of the public may provide live public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment
After submitting a public speaker card, join the virtual meeting at the published start time with a computer, other electronic device, or by telephone. The same name or telephone number on the Speaker Card must be used for the virtual meeting in order to locate and unmute the speaker.
Computer or electronic devices, join the meeting at:
https://us02web.zoom.us/j/161482446
Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446
2. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:
v
[email protected]
C
orrespondence will be forwarded to the legislative body prior to the start of the meeting.
3. If assistance is needed by phone, please call the City Clerk's Office at:
(626) 744-4124.
IF
YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION
PURSUANT TO THE AMERICANS WITH DISABILITIES ACT
BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124
OR [email protected].
CITY OF PASADENA
MEETING OF
THE MUNICIPAL SERVICES COMMITTEE
MARCH 8, 2022
PUBLIC MEETING: 4:00 PM
PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM S249
N
ote to the Public: City Hall is closed to the public until further notice.
N
OTICE IS HEREBY GIVEN that the regular meeting of the Municipal Services Committee will be held by videoconference/teleconference on Tuesday, March 8, 2022 at 4:00 p.m., to discuss matters on the attached agenda.
A
ndy Wilson, Chair
Municipal Services Committee
I HEREBY CERTIFY that this agenda in its entirety, was posted on the Internet at https://www.cityofpasadena.net/commissions/city-council-municipal-services-committee/ and on the Council Chamber Bulletin Board, Room S249, and the Bulletin Board in the rotunda area; City Hall, 100 North Garfield Avenue, this March 3, 2022 by 6:00 p.m. and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution herein below.
Susana Castro
DISTRIBUTION:
MSC Committee Members Central Library General Manager Pasadena Weekly City Council City Clerk Director of Planning and Permitting Pasadena Star-News City Manager Director of Public Works Los Angeles Times Pasadena Now City Attorney Public Information Officer La Opinion Pasadena Journal In compliance with the Americans with Disabilities Act of 1990, listening assistive devices are available from the City Clerk's Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device. Language translation services may be requested with 24-hour advance notice.
Habra servicio de interpretacion disponible para estas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
MEETING AGENDA
MUNICIPAL SERVICES COMMITTEE
MARCH 8, 2022
Public Meeting: 4:00 P.M.
Council Chamber, Pasadena
City Hall 100 North Garfield Avenue, Room S249
APPROVAL OF MINUTES
Dec
ember 14, 2021 (Regular Meeting)
December 28, 2021 (Canceled Meeting)
1. AU
THORIZATION TO ENTER INTO A CONTRACT WITH PARKING CONCEPTS INC.
FOR THE MANAGEMENT AND OPERATION OF THE PLAZA LAS FUENTES VALET
PARKING SERVICES FOR THE WESTIN HOTEL IN AN AMOUNT NOT TO EXCEED $2,336,214 FOR A THREE-YEAR TERM
2. CUST
OMER INFORMATION SYSTEM PROJECT UPDATED
3. JA
NUARY 2022 WINDSTORM EVENT- PREPARATION AND RESTORATION
EFFORTS
PUBLIC MEETING - 4:00 P.M.
ROLL CALL
PUBLIC COMMENT
NEW BUSINESS
ADJOURN
INFORMATION ONLY
1 01 12/14/2021
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
DECEMBER 14, 2021
REGULAR MEETING
The meeting was convened and held virtually by videoconference/teleconference.
OPENING The Chair called the regular meeting of the Municipal Services Committee to order at 4:05 p.m.
ROLL CALL:
Staff:
Vice Mayor Andy Wilson (Chair)
Councilmember Tyron Hampton
Councilmember Felicia Williams
Councilmember Jess Rivas
Brenda Harvey-Williams, Acting Assistant City Manager
Javan Rad, Chief Assistant City Attorney
Gurcharan Bawa, General Manager of Water and Power
Shari Thomas, Assistant General Manager
David Reyes, Director of Planning
Dave Sinclair, Senior Planner,
Laura Rubio-Cornejo, Director of Transportation
Sebastian Andreas Hernandez, Principal Planner
Tony Olmos, Director of Public
Mark McCullough, Public Works Administrator
Jeremy Marquette, Utility Operational Technology Manager Robert Castro, Power Resource Planning Manager
Valerie Flores, Recording Secretary
MINUTES Item pulled
Tony Olmos, Director of Public Works, provided a brief overview of Senate Bill (SB) 1383 - Short-lived climate pollutants: methane emissions: dairy and livestock: organic waste: and SB 619 Organic waste: reduction regulations: local jurisdiction compliance, noting he intends to bring forward a report on both Senate Bills to the Committee in the near future.
NEW BUSINESS SET A DATE OF MARCH 7, 2022 TO CONDUCT A PUBLIC
HEARING FOR RECOMMENDED WATER RATE ADJUSTMENTS
Shari Thomas, Assistant General Manager, reviewed the agenda report as part of a PowerPoint presentation, and responded to questions.
Valerie Flores, Recording Secretary, reported that one letter providing comments on the item was received by the City Clerk’s Office, distributed to the Committee, posted on-line, and made part of the public record for the item.
Following discussion, it was moved by Councilmember Williams, seconded by Councilmember Rivas, to approve staff’s
2 02 12/14/2021
recommendation, and forward the item to the full City Council for consideration:
AYES: Councilmembers Hampton, Rivas, Williams, Chair Wilson NOES: None
ABSENT: None
ABSTAIN: None
PROPOSED MUNICIPAL CODE AMENDMENT TO PROHIBIT GAS -
POWERED LEAF BLOWING MACHINES
David Reyes, Planning Director, provided introductory comments, and Dave Sinclair, Senior Planner, reviewed the agenda report as part of a PowerPoint presentation, and responded to questions.
Valerie Flores, Recordi ng Secretary, reported that eleven letters providing comments on the item were received by the City Clerk’s Office, distributed to the C ommittee, posted on-line, and made part of the public record for the item.
The following individuals provided comments/suggestions on the matter:
Kathy Berlin, representing League of Women Voters -
Pasadena Area
Wes Reutimann , representing Active San Gabriel Valley (ActiveSGV)
Councilmember Williams advocated to include in the ordinance regulations phasing out the use of gas -powered leaf blowers by a certain date; limiting the use of electric leaf blowers on hardscapes or walkways (which would support biodiversity); and prohibiting blowing debris onto adjacent property and public -right-of-way. She spoke on providing residents with the opportunity to circulate a petition to restrict the use of leaf blowers within their street/neighborhood opting for a “quiet street/leaf blower free zone”.
Councilmember Hampton voiced concerns related to the lack of enforcement of the current ordinance that bans the use of any type of leaf blowers on Sunday, and requested additional information on how staff intends to regulate banning leaf blowers on holidays (if considered by Council) , given that enforcement on Sunday is problematic.
Councilmember Hampton voiced support for a City rebate program to help offset costs of purchasing electric leaf blowers.
Councilmember Hampton and Councilmember Williams voiced support in banning the use of any type of leaf blower within the City.
Councilmember Rivas thanked staff for responding to the questions raised at the October 18 , 2021, City Council meeting related to the proposed municipal code amendment to prohibit gas -powered leaf blowing machines; and requested information on the carbon impact of gas-powered leaf blowers , to support staff’s recommendation, when presenting the item to the City Council.
3 03 12/14/2021
Chair Wilson and Councilmember Rivas voiced concerns related to banning leaf blowers in the City , voicing financial hardship and operational impacts it may have on small landscape businesses.
Chair Wilson also voiced concerns with limiting the use of leaf blowers to hardscape and walkways , stating possible cost and operational implications, due to additional labor required to do the jobs previously done with leaf blowers, and requested further evaluation on the fiscal and operational impacts that may be imposed on the City and vendors maintaining City parks and the Rose Bowl.
Following discussion, Councilmember Williams made a motion to approve staff’s recommendati on, with the following proposed amendments: staff to include a target date/timeline to phase out the use of gas-powered leaf blowing machines within nine months for the City and one year for resident s and businesses upon approval of the ordinance; and amend the existing ordinance to regulate the blowing of debris onto adjacent property and public right-of-way.
Following discussion, the Committee requested staff to provide, when presenting to the City Council, additional analysis on prohibiting the use of leaf blowers on holidays , data on the pros and cons related to the fiscal and operational implications of limiting the use of electric leaf blowers to only use on hardscapes and walkways (i.e. manually cleaning a site takes more time, which may result in higher labor cost passed on to the customer).
Motion Following discussion, it was moved by Councilmember Williams, seconded by Councilmember Hampton, to approve staff’s
recommendation as detailed above, and forward the item to the City Council for consideration:
AYES: Councilmembers Hampton, Riv as, Williams, Chair Wilson NOES: None
ABSENT: None
ABSTAIN: None
PASADENA TRANSIT PARTICIPATION IN METRO GOPASS
(FARELESS SYSTEM INITIATIVE) PILOT PROGRAM
Laura Rubio-Cornejo, Director of Transportation, introduced the agenda item, and Sebastian Andreas Hernandez, Principal Planner, r eviewed the agenda report as part of a PowerPoint presentation, and responded to questions.
Devon Deming , Los Angeles County Metropolitan Transportation Authority ( Metro) Rep resentative, responded to questions related to Metro’s K-14 GoPass pilot project and cost -sharing agreements with school districts and community colleges.
Following a brief discussion, it was moved by Councilmember Hampton, seconded by Councilmember Rivas, to approve staff’s
recommendation, and forward the item to the City Council for consideration:
AYES: Councilmembers Hampton, Rivas, Williams, Chair Wilson 4 04 12/14/2021
NOES: None
ABSENT: None
ABSTAIN: None
AUTHORIZE PURCHASE ORDER CONTRACT WITH 72 HOUR LLC
(DBA: CHEVROLET OF WATSONVILLE/NATIONAL AUTO FLEET
GROUP) FOR PURCHASE OF SIX ELECTRIC UTILITY VEHICLES,
EIGHT POLICE INTERCEPTOR HYBRID SPORT UTILITY
VEHICLES, ONE CHIPPER TRUCK, AND ONE ASPHALT PATCH
TRUCK FOR AN AMOUNT NOT TO EXCEED $855,306
Tony Olmos, Director of Public Works, introduced the agenda item, and Mark McCullough, Public Works Administrator, reviewed the agenda report as part of a PowerPoint presentation, and responded to questions.
Councilmember Hampton voiced support for staff’s recommendation, and encouraged the City Council to commit to stronger goals and move towards a zero emission fleet, including limiting all City departments from purchasing fossil fuel vehicles by 2022-2023.
Following a brief discussion, it was moved by Councilmember Hampton, seconded by Councilmember Rivas, to approve staff’s
recommendation, and forward the item to the City Council for consideration:
AYES: Councilmembers Hampton, Rivas, Williams, Chair Wilson NOES: None
ABSENT: None
ABSTAIN: None
INFORMATION ONLY CUSTOMER INFORMATION SYSTEM PROJECT UPDATE Jeremy Marquette, Utility Operational Technology Manager , reviewed the agenda report as part of a PowerPoint presentation, and responded to questions.
On the order of the Chair, and by consensus of the Committee, the information was received and filed.
2021 POWER INTEGRATED RESOURCE PLAN (“IRP”) UPDATE
Robert Castro, Power Resource Planning Manager , read the following statement: “The Integrated Resource P lan is a guidance document focusing on broader issues related to power policy for the C ity. The effort is an integrated approach to addressing current and future deficiencies within our system and to meet City goals and mandates in a reliable and sustainable fashion. It is not designed to include each and every specific project or detail and adoption of the IRP update does not commit passage, Water and P ower to undertaking or funding projects described the plan,” and thanked staff for all their great work. 5 05 12/14/2021
Councilmember Williams requested additional information on the City’s electric vehicles (EV) portfolio and analysis surrounding electric buses and forecasted annual growth of electric vehicle charging in Pasadena.
Valerie Flores, Recording Secretary, reported that one letter providing comments on the item was received by the City Clerk’ s Office, distributed to the Committee, posted on-line, and made part of the public record for the item.
Cynthia Cannady, representing League of Women Voters -
Pasadena Area, submitted and read a letter on behalf of Martha Zavala, President of the League of Women Voters, expressing concerns with the proposed IRP policy choices; and requested that staff provide community and ratepayers additional time to review the IRP revisions.
Following discussion, o n the order of the Chair, and by consensus of the Committee, the information was received and filed.
ANNUAL REPORT FOR FISCAL YEAR JULY 2020 – JUNE 2021
AND WORK PLAN FOR FISCAL YEAR 2021 – 2022 FOR: a. DESIGN COMMISSION b. HISTORIC PRESERVATION COMMISSION c.
PLANNING COMMISSION
a. DESIGN COMMISSION
b. HISTORIC PRESERVATION COMMISSION
c. PLANNING COMMISSION
On the order of the Chair, and by consensus of the Committee, the information was received and filed.
ADJOURNMENT On the order of the Chair, the regular meeting of the Municipal Services Committee was adjourned at 7:03 p.m.
ATTEST:
____________________
Valerie Flores
Recording Secretary
________________________
Vice Mayor Andy Wilson, Chair
Municipal Services Committee
6 12/28/2021
CITY OF PASADENA
REGULAR MEETING OF THE CITY COUNCIL
MUNICIPAL SERVICES COMMITTEE
DECEMBER 28, 2021
COUNCIL CHAMBERS – ROOM S-249
100 N. GARFIELD AVENUE (2ND FLOOR)
The regular meeting of the Municipal Services Committee, scheduled for Tuesday, December 28, 2021 at 4:00 p.m., was cancelled as ordered on December 23, 2021, and posted as required by law.
____________________________________
Vice Mayor Andy Wilson, Chair
Municipal Services Committee
ATTEST:
Valerie Flores
Recording Secretary
7 ITEM #1
8 9
10 11
12 13
Department of Transportation
AUTHORIZATION TO ENTER INTO A CONTRACT WITH
PARKING CONCEPTS INC. FOR THE MANAGEMENT AND
OPERATION OF THE PLAZA LAS FUENTES VALET PARKING
SERVICES FOR THE WESTIN HOTEL IN AN AMOUNT NOT TO
EXCEED $2,336,214 FOR A THREE-YEAR TERM
Municipal Services Committee
March 8, 2022
Item #1
Department of Transportation
2 Recommendation
1. Find that this action is exempt under the California Environmental Quality Act (CEQA);
2. Authorize the City Manager to enter into a contract with Parking Concepts Inc. in an amount not to exceed $2,336,214 for three-years; and
3. Authorize the City Manager to extend the term of the contract for two additional one-year terms, at City Manager’s discretion. 14 Department of Transportation
Background
• City owns Plaza Las Fuentes parking garage.
• Previously managed by Downtown Properties.
• City began management of garage on Feb 1, 2022 as part of new city-wide parking operator contract.
> City is contractually obligated to provide valet service to the Plaza Las Fuentes Property
> Valet service not included in the city-wide operator contract > Westin Hotel had initially expressed interest in operating the service and then declined City’s final offer to operate the valet service under a licensing agreement
3 Department of Transportation
Request for Proposals
• January 5, 2022 – RFP for valet parking services at Plaza Las Fuentes garage published
• January 18, 2022 - Four companies submitted proposals:
Everpark Inc. Los Angeles, CA
LAZ Parking (LAZ), Los Angeles, CA
Prime Concepts Inc (PCI), Pasadena, CA
Prime Valet, Bellflower, CA
4 15
Department of Transportation
Proposal Evaluation
• Proposals rated by a committee of City employees from DOT & PW.
> Panelists rated the proposals on experience, cash management, reporting, and audit programs.
5 FINAL RANKINGS
Company Score
PCI 87.2
EVERPARK 76.0
LAZ 66.7
Prime 35.3
Department of Transportation
Recommended Valet Operator
• Parking Concepts, Inc. was rated highest
> Manages 28 valet operations
> 18 contracts with CA Cities & Counties
• Experience managing existing garage portfolio
> Has maintained consistently positive customer service feedback. > Was 96% compliant with Performance Requirements during a 2019 TAP Audit commissioned by the City.
> Consistently submits on-time and accurate invoices with proper back-up.
6 16
Department of Transportation
Fiscal Impact
7 • Contract amount for initial three-year term is $2,336,214 > Funding for this action in FY 2022 will be addressed with utilization of budgeted appropriations in account 40724012-811400 (Plaza Las Fuentes contract services)
> Annual not-to-exceed contract amount for additional two, one-year terms will be $778,738,
Will be incorporated into the annual budget process
> Annual amount includes 10% contingency
> Plaza Las Fuentes Valet location will generate approximately $1,000,000 in revenues annually
17 ITEM #2
18 PASADENA WATER AND POWER
MEMORANDUM
March 8, 2022
TO: Muni
cipal Services Committee
FROM: Jeffrey Kightlinger
Interim General Manager
SUBJ
ECT: Customer Information System Project Update
The Water and Power Department (“PWP”) is in the advanced stages of implementing the multi-year, multi-million dollar project to replace its aging Customer Information System (“CIS”). The replacement of the CIS is the foundation for the City of Pasadena’s commitment to modernizing technology and automating processes to provide excellent customer service.
Th
e CIS Project is in the final stages of implementation and has completed a number of key milestones. Improved business processes have been defined and documented, configuration of the new software is complete and systems integration testing has been successful. In addition, a comprehensive communications plan is being executed to educate the community about the upcoming changes and “real world” training exercises are underway to prepare front line staff to support excellent customer service when the CIS goes live.
Th
e programs and resources needed to support and manage the CIS after the implementation is completed have been defined. It will be necessary to increase staff support in key areas during the warranty and stabilization period, primarily in the areas of customer service and system administration. This will ensure timely response to the expected increase in customer inquiries about the new system, the accuracy of customer bills and the proper functioning of new business processes. Over time as the system stabilizes, the need for enhanced support is expected to diminish.
As the CIS Project implementation nears completion, PWP staff and the consulting team continuously assess the readiness of the organization and the overall solution to transition to the go-live status. The project activities are currently aligned to support the planned go-live schedule in April 2022. Through February 16, 2021, total actual project expenses were $18.7 million compared to an approved budget of $27.5 million and are tracking to the project schedule as expected.
Atta
chment A – Customer Information System Project Update Presentation 19 Pasadena Water and Power
Customer Information System
Project Update
Municipal Services Committee
Item #2
March 8, 2022
20 Pasadena Water and Power
Agenda
• Executive Overview
• Customer Portal Pilot Program
• Project Budget
• Transition to Support
2 21
Pasadena Water and Power
Executive Overview
• Go-live on tr ack for April 2022
• Readiness Assessment
> A detailed assessment of the organization and solution readiness > Trending in the right direction to support the go-live date • Project Budget
> Total budget $27.5 million
> Total expenditure $17.8 mi llion as of January 17, 2022 > Expenditures tracking to the project schedule as expected • External and internal communication plans
> Additional outreach to both staff and customers added • “Real world” training for customer service st aff is underway • Application of arrear age assistance funds in progress 3 22
Pasadena Water and Power
Customer Portal Pilot Program
• Positive input on the look and navigation
> “very user friendly”
> “excited about the ability to print/view bills”
> “a huge upgrade”
• Feedback provided to improve portal
> Adding user hints to make registration easier
> Development of account registration tutorial video
• More information about the new portal is available
at: www.pwpweb.com/cis
4 23
Pasadena Water and Power
Project Budget
5 Total Expenditures:
as of 02/16/2022 $18,658,245
A B C D E F
Expense Category Total Life-to-
Date Budget Change Orders Total Life-to-
Date Expenses
Project Balance
as of 2/16/22
(B + C - D)
Percentage of
Budget Spent
(E/B+C)
Major Contracts $16,507,781 $1,099,963 $11,254,988 $5,252,793 68% Needs Assessment & Procurement (#30967) $285,120 $284,200 $920 100% TMG - Project Mgmt & Quality Assurance (#31367) $2,747,510 $2,220,165 $527,345 81% Oracle CIS (#31483) $1,392,903 $1,062,942 $329,961 76%
Red Clay - CIS, CSS, EBPP Implementation Services (#31589) $8,209,048 $654,963 $6,404,863 $2,459,148 72% Org Change Management (#31635) $1,123,200 $797,105 $326,095 71% Multiple Vendors - Master Service Agreement $750,000 $445,000 $485,714 $709,287 41% Project Contingency $2,000,000 $1,099,963 $900,037 55%
Project Resources $7,576,918 $5,022,059 $2,554,859 66%
Project Team Personnel $5,416,918 $3,879,933 $1,536,985 72% Support Services $2,160,000 $1,142,126 $1,017,874 53%
Other Services & Supplies $3,424,762 $2,381,198 $1,043,564 70% Rent and Tenant Improvements $878,397 $754,286 $124,111 86% Technology $2,546,365 $1,626,912 $919,453 64%
$27,509,461 $1,099,963 $18,658,245 $8,851,216 68%
24 Pasadena Water and Power
Transition to Support
6 Implementation Warranty and
Stabilization
Managed Services
May 2022
Systems
Implementer
Red Clay
Managed
Services
Vendor
• Managed Services contract recommendation will be brought to this committee on April 12, 2022
> Services to provide support and enhancement of the CIS system Specialized training and skills, augment full-time staff > Contract for three years with two additional one year extensions July 2022
25 Pasadena Water and Power
After Go-live
• Support and enhancement of the CIS solution
• Focused Cross-tr aining of Pasadena staff
• Future Pasadena initiatives
> AMI Smart Meter Project
> Work and Asset Management system
> New water and electric rate structures
> Enhancement of the customer self-ser vice portal
> Refinement of Oracle Field Services Cloud
• Ongoing cost-shar ing between Water and Power Funds
> Some cost savings over time
> Reduced paper and mailing, improved field service efficiencies 26 ITEM #3
27 PASADENA WATER AND POWER
MEMORANDUM
March 8, 2022
To: Muni
cipal Services Committee
From
: Jeffrey Kightlinger
Interim General Manager
Subj
ect: January 2022 Windstorm Event – Preparation and
Restoration Efforts
Background:
On t
he evening of January 21, 2022, the City of Pasadena (“City”) experienced a windstorm that caused damages and lead to many power outages throughout the City.
Pas
adena Water and Power staff will provide an overview of the windstorm event, preparation, and restoration efforts.
Staff will also answer questions in detail as needed.
At
tachment: PowerPoint Presentation
28 City of Pasadena
City of Pasadena
Windstorm Event
January 2022
Municipal Services Committee
Item # 3
March 8, 2022
29 City of Pasadena
Before the Windstorm Event…
2 • Issued a Wind Advisory and/or Red Flag
Warning
• PWP preparations
> Crews and Fleet
> Equipment Inventory
30 City of Pasadena
The Windstorm Event…
3 • High Winds started on Friday Evening,
1/21/2022, through Saturday Morning
• Wind Gusts (40-70 mph)
• Dispatch received ~ 175 Calls
• 22 Outages with duration greater than 5
minutes - All were restored by 11pm on
Saturday 1/22/22
> 8 single customer outages
> 14 multi-customer outages
31 City of Pasadena
Impacted Customers…
4 • Summary on the 14 Outages
> 925 customer services interrupted
> 751 services (80%) were restored in less than 5
hour
s
> Interruptions lasted from one (1) hour up to 23½
hours
32 City of Pasadena
Sustained Outages (14)
Santa Rosa Outage
Large Tree Broke Four Poles & 17-kV Primary Wires.
(76 Customers Affected)
33 City of Pasadena
Santa Rosa Outage (Raymond Circuit)
6 34
City of Pasadena
Santa Rosa Outage (Raymond Circuit)
7 35
City of Pasadena
Santa Rosa Outage (Raymond Circuit)
8 36
City of Pasadena
Santa Rosa Outage (Raymond Circuit)
9 37
City of Pasadena
Santa Rosa Outage (Raymond Circuit)
10 38
City of Pasadena
Sustained Outages (14)
Mount Vernon/ Linda Vista Outage
Tree Broke Pole & 4-kV Primary
476 Customers Affected
39 City of Pasadena
Mount Vernon/Linda Vista Outage
12 40
City of Pasadena
Mount Vernon/Linda Vista Outage
13 41
City of Pasadena
Sustained Outages (14)
Hastings Ranch Outages
• 17-kV and Secondary Conductors Down.
• 203 Customers Affected
42 City of Pasadena
Restoration Efforts
• Crews/Employees
> Double the usual standby staff
> 25 employees came in
17 worked 24 hours
8 wor
ked 17 hours
> Some employees were called back within four hours
of t
he end of their normal shift
> Vacation cancellations helped
15 43
City of Pasadena
Mutual Aid
• Burbank Water and Power
> One Crew + Four Trucks arrived at ~2 p.m. Saturday
> Worked on Santa Rosa Outage (ended ~ 10:30 p.m.)
16 44
City of Pasadena
Cost of Windstorm…
• Cost Estimate: $200k-$250k
• Labor
and Equipment($166k+):
> Field Crews: ~1,166 Hours
> Office Staff: ~124 Hours
• Materials(~$39k+):
> Poles: 6
> Transformers: 4
> Conductors: ~2,500’
17 45
City of Pasadena
Lessons Learned
• Update Contact Info for Mutual Aid Partners
• Mobile Solution
> Real-Time Status of Outages
> Out
age Assessment
18 46
City of Pasadena
Questions?
19 47