I
Ager1da Report
TO:
FROM:
Honorable Mayor and City Council
Department of Public Works
April 25, 2022
SUBJECT: PUBLIC HEARING: CITY MANAGER'S RECOMMENDED FISCAL YEAR 2023 - 2027 CAPITAL IMPROVEMENT PROGRAM BUDGET
RECOMMENDATION:
It is recommended that the City Council:
1. Open the public hearing on the City Manager's Recommended FY 2023 - 2027 Capital Improvement Program (CIP) Budget; and
2. Continue the public hearing to May 2, 2022 at 5:00 p.m. and consider adoption of the FY 2023 - 2027 CIP Budget.
BACKGROUND:
The City of Pasadena Charter requires that the Recommended FY 2023 -2027 CIP Budget for the upcoming fiscal year be submitted to the City Council on or before the third Monday in May. To encourage public participation in the process, a copy of the Recommended FY 2023 - 2027 CIP was placed in the City Clerk's Office on April 11, 2022, and it can also be found on the City's website at https ://www.cityofpasadena.net/publ ic-works/engineering-and-construction/capital improvement-program.
Summary of CIP
The CIP budget identifies significant investment in the City's infrastructure by funding major projects designed to expand, enhance, and/or preserve the capital assets of this City. The Recommended FY 2023 - 2027 CIP Budget contains 209 projects with a total estimated cost of over $1.2 billion. The CIP Budget includes a recommended FY 2023 appropriation of $99,027,410 for 27 new projects and continuing projects as detailed in Attachments A and Attachment 8. In addition, the CIP Budget contains a "Future Projects" section which identifies an additional 46 projects with a total estimated cost of $370 million. The table below summarizes the Recommended FY 2023 - 2027 CIP in terms of costs.
MEETING OF 04/25/2022 AGENDA ITEM NO. 16 __
City Manager's Recommended FY 2023 CIP Budget
April 25, 2022
Total Estimated Total Estimated Appropriated
Cost of Active Cost of Future Through FY
Projects Proiects 2022
$1,218,479,616 $370,203,634 $460,693,539
Recommended Total
FY 2023 Outstanding
Funding Need
$99,027,410 $1,028,962,301
Attachement C is the City Manager's FY 2023 CIP Budget Transmittal Letter. This letter highlights the acheivements and goals of this CIP budget, and demonstrates a significant investment in infrastructure and major maintenance projects designed to expand, enhance, and/or preserve the foundations of Pasadena.
COUNCIL POLICY CONSIDERATION:
All projects in the Recommended CIP address and further the City Council's six strategic plan goals to maintain fiscal responsibility and stability; improve, maintain and enhance public facilities and infrastructure; increase conservation and sustainability; improve mobility and accessibility throughout the city; support and promote the quality of life and the local economy; and ensure public safety. In addition, all projects have been found to be consistent with the General Plan.
ENVIRONMENTAL ANALYSIS:
As work for each project moves through the City's approval process, the appropriate environmental analysis will be conducted and brought to the City Council.
City Manager's Recommended FY 2023 CIP Budget
April 25, 2022
FISCAL IMPACT:
Recommended appropriations in the Recommended FY 2023 - 2027 Capital Improvement Program total $99,027,410. Details regarding the sources of funding are included in Exhibit B (See Attachment B).
Prepared by:
.~HJkwi
Phyllis Hallowell
Management Analyst V
Approved by:
Attachments:
Respectfully submitted,
~~.-
TONY OLMOS, P.E.
Director of Public Works
Attachment A- Recommended FY 2023 - 2027 CIP Totals by Category Attachment B - Exhibit B - Recommended FY 2023 - 2027 Capital Improvement Program
Attachment C - City Manager 's FY 2023 CIP Budget Transmittal Letter FY 2023 - 2027 Capital Improvement Program
Totals By Category
Total Appropriated
Estimated Through Recommended
Description Costs FY 2022 FY 2023
Municipal Buildings and Facilities 151,243,409 20,799,741 8,395,000 Streets and Streetscapes 96,542,550 21,799,700 7,975 ,000 Street Lighting 34,185,000 6,013,263 710 ,000
Street Lighting and Electric Undergrounding 43,384,000 6,050,000 102,000 Transportation 120,671,716 60,006,222 8,087 ,500
Parking 12,100,000 0 1,500,000
Sewers and Storm Drains 31,335,244 16,548,146 5,100,000 Rose Bowl Improvements 24,660,150 11,789,150 12,871 ,000 Parks and Landscaping - Park Projects 25,084,066 16,399,066 1,085,000 Parks and Landscaping - Landscape Projects 2,150,000 0 100,000 Arroyo Projects 11,581,745 5,424,195 1,582,550
Pasadena Center Improvements 11,000 ,000 4,650,000 750,000 Water System 199,357 ,528 72,463,228 20,630,000
Electric System 434,528,687 203,831,307 27,084,360
Technology Projects 20,655,521 14,919,521 3,055,000
Grand Total 1,218,479,616 460,693,539 99,027,410
Proposed Proposed
FY 2024 FY 2025
112,000,000 2,000,000
11,300,000 11,300,000
100,000 100,000
7,501,000 12,827,000
2,093,658 1,455,000
2,000,000 1,000,000
2,800,000 2,000,000
0 0
0 0
430,000 430,000
150,000 150,000
500,000 500,000
29,566,950 41,799,450
68,659,670 56,897,450
1,555 ,000 0
238,656,278 130,458,900
Proposed
FY 2026
1,000,000
14,400,000
100,000
8,191,000
0 1,000,000
2,000,000
0 0
430,000
100,000
500,000
16,761,950
44,752,950
0 89,235,900
Proposed
FY 2027
and Beyond
7,048,668
29,767,85 0
27,161,73 7
8,713,000
49,029,336
6,600,000
2,887,098
0 7,600,000
760,000
4,175,000
4,100,000
18,135,950
33,302,950
1,126,000
200,407 ,589
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Exhibit B
Recommended FY 2023 - 2027 Capital Improvement Program
Municipal Buildings and Facilities
Central Library Seismic Retrofit and Renovations
3 Public Works Building - Seismic Upgrade (71915}
4 Fire Stations Renovations and Improvements (71911}
5 Building Maintenance FY 2021 - 2025 (71903)
B Parking Lot Improvements at City Facilities FY 2019-2023 (71909)
12 City Hall Building Systems - Design Phase
13 Update to ADA Transition Plan for City Facilities
14 Police Department Building Renovation (71918)
Municipal Buildings and Facilities Total Appropriations:
Streets and Streetscapes
4 5
7 8
9 Annual Citywide Street Resurfacing and ADA Improvement Program FY 2023
Annual ADA Sidewalk Improvement Program (73913)
Miscellaneous Sidewalk Repair Program (73940)
Holly Street Bridge - Seismic Retrofit (73323}
Bridge Improvement Program FY 2019 - 2023 (73929)
Guardrail Program FY 2023 - 2027
Streets and Streetscapes Total Appropriations:
Total
Estimated Recommended
Costs FY 2023
114,000,000
2,000,000
7,675,000
8,020,902
1,260,000
300,000
175,000
6,800,000
44,350,000
21,062,271
1,254,429
10,575,000
358,000
600,000
4,000,000
450,000
2,000,000
1,000,000
270,000
300,000
175,000
200,000
8,395,000
4,800,000
1,900,000
300,000
675,000
100,000
200,000
7,975,000
Funding Detail
4,000,000 California State Library State Funded Grant
450,000 Charter Capital Fund
2,000,000 American Rescue Plan Act (ARPA)
1,000,000 Building Preventive Maintenance Fund
120,000 Charter Capital Fund
150,000 Safe, Clean Water Program (Measure W) - Local Return 300,000 Building Preventive Maintenance Fund
175,000 Charter Capital Fund
200,000 American Rescue Plan Act (ARPA)
1,300,000 Gas Tax
700,000 Sewer Fund
2,800,000 Road Maintenance and Rehabilitation Account (SB 1) 1,500,000 General Fund
400,000 Community Development Block Grant
300,000 Private Capital
675,000 Highway Bridge Program Funds
100,000 Gas Tax
200,000 Gas Tax
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Exhibit B
Recommended FY 2023- 2027 Capital Improvement Program
Street Lighting
3 4
5 High Voltage Series Street Light Conversion - Phase I (74415) High Voltage Series Street Light Conversion - Phase Ill (74420) Street Lighting Program (7 4413)
LED Street Safety Lighting Upgrades
Street Lighting Total Appropriations:
Street Lighting and Electric Undergrounding
2 4
5 Raymond Avenue - Electrical System Undergrounding, Maple Street to North City Limits (3214)
Florecita Drive - Electrical System Undergrounding
Canyon Close - Electrical System Undergrounding
Street Lighting and Electric Undergrounding Total Appropriations:
Transportation
Active Transportation/Complete Streets
Pasadena Bicycle Program FY 2021-2025 (75111)
2 Citywide Complete Streets Program FY 2021-2025 (75114) 3 Pedestrian Crossing Enhancements Program FY 2021-2025 (75112)
4 Arterials Speed Management Program FY 2021-2025 (75113) 12 Enhancements to Metro Gold line Allen Station
17 Pasadena Pedestrian Plan - Outreach and Conceptual Design 19 Greenway (Bike Boulevard) Implementation - Design Phase Traffic Operations. Traffic Signals, and ITS
Total
Estimated Recommended
Costs FY 2023
4,435,000
4,600,000
7,500,000
2,600,000
24,920,000
2,800,000
5,516,000
613,481
874,915
1,419,981
410,500
1,867,500
2,200,000
800,000
300,000
60,000
200,000
150,000
--
710,000
70,000
16,000
16,000
102,000
90,000
125,000
150,000
75,000
1,867,500
150,000
600,000
Funding Detail
300,000 Street Occupancy Rental Fees
60,000 Gas Tax
200,000 Gas Tax
150,000 Gas Tax
70,000 Underground Utilities Fund - Power Facilities (3214) 16,000 Underground Utilities Fund
16,000 Underground Utilities Fund
90,000 TDA Article 3
75,000 Traffic Reduction Fee
50,000 Commercial Dev. Fee
150,000 Community Development Block Grant
75,000 Gas Tax
1,867,500 Affordable Housing and Sustainable Communities (AHSC)
150,000 Commercial Dev. Fee
150,000 Traffic Reduction Fee
450,000 Affordable Housing and Sustainable Communities
(AHSC)
Exhibit B
Recommended FY 2023 - 2027 Capital Improvement Program
5 8
9 15
16 17
Old Pasadena Traffic Improvement- FY 2021-2025 (75116)
Intelligent Transportation System (ITS) Equipment
Upgrades/Replacement - FY 2021-2025 (75117)
Mobility Corridor Improvements FY 2021-2025 (75118)
Traffic Signal at Orange Grove Blvd. and Craig Ave. (75097) Traffic Signal at Orange Grove Blvd. and Sunnyslope Ave. (75099)
Installation of Pedestrian Hybrid Beacon at Washington Blvd. and Hudson Ave.
Transit
Purchase of Replacement Transit Vehicles and Expansion Fixed Route Transit Vehicles (75085)
Transportation Total Appropriations:
Parking
Off Street Parking Facility Maintenance and Repair Project Parking Total Appropriations:
Total
Estimated Recommended
Costs FY 2023
189,512 30,000
450,802 50,000
462,144 50,000
1,060,000 560,000
531,000 50,000
500,000 60,000
18,792,493 4,230,000
8,087,500
12,100,000 1,500,000
1,500,000
Funding Detail
30,000 Parking Meter Revenue - Old Pasadena
50,000 Gas Tax
50,000 Gas Tax
70,000 Road Maintenance and Rehabilitation Accoun t (SB 1) 490,000 Affordable Housing and Sustainable Communities
(AHSC)
50,000 Road Maintenance and Rehabilitation Account (SB 1) 46,000 Traffic Reduction Fee
14,000 Commercial Dev . Fee
2, 159,985 Proposition A/C Local Return Funds
2,070,015 MTA Multi-Year Subregional Program (MSP)
1,500,000 Off-Street Parking Facilities Fund
Exhibit B
Recommended FY 2023- 2027 Capital Improvement Program
Total
Estimated Recommended
Costs FY 2023 Funding Detail
Sewers and Storm Drains
Annual Sewer System Improvements and Capacity Upgrades - 7,000,000 2,000,000 2,000,000 Sewer Facility Charge FY 2022-2026 (76918)
2 Annual Storm Drain System Repair & Improvements - FY 2020 - 6,326,293 1,500,000 1,500,000 Sewer Fund 2024 (76913)
4 Modernization of Busch Garden and Rosemont Sewer Pump 2,900,000 1,400,000 1,400,000 Sewer Fund Stations (76917)
6 Civil Defense - Septic and Field Leaching System Upgrades - 1,000,000 200,000 200,000 Sewer Fund Design Phase
Sewers and Storm Drains Total Appropriations: 5,100,000 Rose Bowl Improvements
Brookside Golf Course & Clubhouse Preventative Maintenance 1,380,985 316,000 316,000 Golf Course Fund FY 2020 - 2024
2 Rose Bowl Preventative Maintenance FY 2020 - 2024 4,560,000 1,365,000 1,365,000 RBOC Restricted Capital Fund (Legacy Contribution) 3 Rose Bowl Major Improvement Projects FY 2020 - 2024 16,880,376 11,190,000 9,990,000 RBOC Unrestricted Reserve Funds 1,200,000 RBOC Restricted Capital Fund (Legacy Contribution) Rose Bowl Improvements Total Appropriations: 12,871,000 Parks and Landscaping - Park Projects
3 Citywide Sports Facilities Improvements and Installations (78044) 3,613,466 185,000 185,000 Residential Impact Fee 7 Brenner Park Playground Equipment Replacement - Design 100,000 100,000 100,000 Residential Impact Fee Phase
8 Hamilton Park Field Improvements - Design Phase 300,000 300,000 300,000 Measure A (East) 9 Villa Parke Pool and Pool Area Upgrades - Concept Study 200,000 200,000 200,000 Residential Impact Fee 10 Vina Vieja Pickleball Courts (78086) 5,200,000 300,000 300,000 Measure A (East) Parks and Landscaping - Park Projects Total Appropriations: 1,085,000 Page4
Exhibit B
Recommended FY 2023 - 2027 Capital Improvement Program
Parks and Landscaping - Landscape Projects
Tree ReplacemenUPlanting Citywide - FY 2023-2027
Parks and Landscaping - Landscape Projects Total Appropriations:
Arroyo Projects
1 Brookside Park - Upgrade of Athletic Field Lighting and Backstop Replacement
2 Hahamongna Watershed Park - Disc Golf Improvements
5 Hahamongna - Implement Master Plan - Oak Grove Area
Improvements (77506)
6 Lower Arroyo Seco - Habitat Restoration (77410)
7 Implement Master Plan - Hahamongna Watershed Park -
Berkshire Creek Area Improvements (77509)
8 Central Arroyo - Recreational Stairs - Concept Study
Arroyo Projects Total Appropriations:
Pasadena Center Improvements
Restoration, Upgrades, and Repairs of the Civic Auditorium, Convention Center and Ice Rink
Pasadena Center Improvements Total Appropriations:
Total
Estimated Recommended
Costs FY 2023
2,150,000 100,000
100,000
1,250,000 1,250,000
100,000 100,000
1,782,900 50,000
1,048,803 50,000
2,517,492 50,000
82,550 82,550
1,582,550
9,000,000 750,000
750,000
Funding Detail
100,000 Street Tree Replacement Deposit
1,250,000 Measure A (West)
100,000 Residential Impact Fee
50,000 Residential Impact Fee
50,000 Residential Impact Fee
50,000 Safe, Clean Water Program (Measure W)- Local Return 82,550 10% Green Fee Capital Project Fund
550,000 Pasadena Center Operating Company
200,000 Pasadena Center Operating Co - Facility Restoration Fund
Exhibit B
Recommended FY 2023 - 2027 Capital Improvement Program
Total
Estimated Recommended
Costs FY 2023 Funding Detail
Water System
Distribution Mains (1080) 33,980,000 4,140,000 4,140,000 CIC Funding 2 Sunset Reservoir Improvements (1075) 48,354,000 230,000 230,000 CIC Funding 3 Arroyo Seco Canyon Project (1040) 15,731,754 4,170,000 4,170,000 CIC Funding 4 Well Improvements (1074) 8,244,600 1,080,000 1,080,000 CIC Funding 6 Booster Improvements (1073) 8,274,000 970,000 970,000 CIC Funding 7 Meters and Services (1081) 8,225,000 1,980,000 1,980,000 CIC Funding 8 Treatment Systems ( 1091) 6,230,000 3,210,000 3,210,000 CIC Funding 9 Customer Information System Managed Services - Water (1096) 3,242,200 550,000 550,000 Water Fund 13 Computerized Maintenance Management System (1089) 1,470,000 110,000 110,000 Water Fund 15 Water SCADA Improvements (1087) 355,000 100,000 100,000 CIC Funding 16 Emergency Generators -Water (1079) 2,410,000 350,000 350,000 Water Fund 18 Geographic Information System (GIS) Enhancements (1084) 1,120,000 150,000 150,000 Water Fund 19 Reservoir Improvements (1093) 3,030,000 700,000 700,000 CIC Funding 20 Water Operations/Meter Shop (1090) 1,495,000 40,000 40,000 Water Fund 22 Customer Driven - Mains, Meters, and Services (1082) 14,723,000 2,590,000 2,590,000 Aid to Construction (Water) 23 Non-Potable Water Project (1013) 250,000 250,000 Water Fund 24 Advanced Metering Systems (AMS) (1078) 6,510,000 10,000 10,000 CIC Funding Water System Total Appropriations: 20,630,000
Exhibit B
Recommended FY 2023 - 2027 Capital Improvement Program
Total
Estimated Recommended
Costs FY 2023 Funding Detail
Electric System
1 Conductor Replacement Program (3226) 8,305,000 330,000 280,000 Power Fund 50,000 Underground Utilities Fund
2 4kV to 17kV Distribution System Conversion Program (3227) 19,387,571 2,400,000 2,400,000 Power Fund 3 Subtransmission Cable Upgrade (34-4) 2,505,000 2,500,000 2,500,000 Underground Utilities Fund - Power Facilities 5 Chester to Santa Anita 34kV Cable Replacement (3268) 2,242,000 2,000 2,000 Power Fund 7 Energy Storage System Phase II 13,766,500 766,500 766,500 Power Fund 8 Fire Threat Mitigation Tier 2 Areas (3258) 4,280,000 630,000 630,000 Power Fund 9 Electrical Vault Replacement and Reinforcement Program (3229) 11,230,000 1,330,000 1, 130,000 Power Fund 200,000 Underground Utilities Fund - Power Facilities
10 Advanced Metering Infrastructure (AMI) (3142) 41,962,076 310,000 310,000 Power Fund 11 Distribution Switch Replacement Program (3231) 9,373,000 450,000 380,000 Power Fund 70,000 Underground Utilities Fund
13 Receiving Station 35kV Upgrades (3262) 5,864,758 300,000 300,000 Power Fund 15 Distribution Transformer Replacement Program (3237) 4,880,000 280,000 238,000 Power Fund 42,000 Underground Utilities Fund
16 Emergency Transmission and Distribution System Replacements 10,632,000 1,400,000 1,400,000 Power Fund (3222)
20 Santa Anita 35kV Receiving Station Upgrades (3260) 6,000,000 1,930,000 1,930,000 Power Fund 22 Customer Information System Managed Services - Power (3271) 5,140,800 180,000 180,000 Power Fund 23 T.M. Goodrich Receiving Station Upgrades (3263) 6,310,000 600,000 600,000 Power Fund 24 Deteriorated Pole Replacement Program (3233) 8,087,000 830,000 830,000 Power Fund 25 Primary Dispatch Facility Remodel (3253) 3,420,000 280,000 280,000 Power Fund 26 Installation of Low Voltage Electrical Services (3221) 26,498,000 3,000,000 150,000 Power Fund 2,850,000 Aid to Construction (Power)
28 Installation of High Voltage Electrical Services (3220) 24,223,000 2,500,000 125,000 Power Fund 2,375,000 Aid to Construction (Power)
30 Field Services and Meter Reading (3025) 802,463 132,860 132,860 Power Fund 31 Supervisory Control and Data Acquisition (SCADA) System 4,225,000 625,000 625,000 Power Fund Expansion (3245)
32 Distribution System Automation (3192) 6,805,001 250,000 250,000 Power Fund
Exhibit B
Recommended FY 2023 - 2027 Capital Improvement Program
Total
Estimated Recommended
Costs FY 2023 Funding Detail
33 Fair Oaks Substation Upgrades (3267) 10,620,000 200,000 200,000 Power Fund 34 Vault Cover Lid Replacement Program (3230) 1,238,000 160,000 150,000 Power Fund 10,000 Underground Utilities Fund
35 Substation Modernization Program (3235) 4,880,000 680,000 680,000 Power Fund 36 Customer Facility Replacements (3269) 3,600,000 600,000 600,000 Power Fund 38 Security Enhancements at Glenarm Receiving Station and 510,000 50,000 50,000 Power Fund Dispatch Center (3247)
39 PWP Training Yard 605,000 350,000 350,000 Power Fund 41 Distribution System Expansion Program (3228) 6,590,000 240,000 240,000 Underground Utilities Fund 42 Station Transformer Upgrades (3259) 5,390,000 200,000 200,000 Power Fund 43 Power Supply Integrated Resource Planning and Design (3249) 1,465,000 590,000 590,000 Power Fund 44 Substation Oil Containment (3128) 8,322,352 460,000 460,000 Power Fund 45 Power System Equipment (3254) 2,188,000 308,000 308,000 Power Fund 46 Fiber Optic Cable Expansions/ Overbuilds (3244) 1,145,000 90,000 90,000 Power Fund 48 Power Transmission Program (3251) 1,723,000 340,000 340,000 Power Fund 51 Santa Anita 17kV Substation Upgrades (3261) 2,326,603 200,000 200,000 Power Fund 53 Distribution VolWar Enhancements Program (3252) 2,383,000 140,000 140,000 Power Fund 54 Power Quality Meter Upgrades (3250) 330,000 80,000 80,000 Power Fund 55 Glenarm Receiving Station Upgrades (3266) 3,930,000 830,000 830,000 Power Fund 58 Energy Storage System Phase I (3206) 6,660,000 230,000 230,000 Power Fund 60 Chester Substation Upgrades 5,605,000 200,000 200,000 Power Fund 61 Power Supply Facility Security (3234) 820,900 110,000 110,000 Power Fund Electric System Total Appropriations: 27,084,360
Exhibit B
Recommended FY 2023 - 2027 Capital Improvement Program
Technology Projects
2 4
5 DolT Equipment Lifecycle Replacement FY 2020 - FY 2024 (71165)
City Fiber Network Expansion FY 2020 - FY 2024 (71167)
City Park Public Wifi Expansion
Technology Projects Total Appropriations:
Grand Total Appropriations:
Total
Estimated Recommended
Costs FY 2023
8,235,501
2,271,653
1,500,000
1,275,000
280,000
1,500,000
3,055,000
99,027,410
Funding Detail
1,275,000 Computing and Communication Fund
100,000 Telecommunication Fund
120,000 Underground Utilities Fund
60,000 Public, Educational and Government (PEG) Funds
1,500,000 Community Development Block Grant