AGENDA
FINANCE COMMITTEE AND/OR CITY COUNCIL
MAY 2, 2022
PUBLIC MEETING
S
PECIAL JOINT MEETING 2:00 P.M.
M
embers
Victor M. Gordo, Mayor
Felicia Williams, District 2
John J. Kennedy, District 3
Andy Wilson, District 7
S
TAFF
Matthew Hawkesworth, Director of Finance
Theresa Fuentes, Assistant City Attorney
Gloria Acevedo, Recording Secretary
M
ISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
I
n compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
Language t
ranslation services are available for this meeting by calling (626)744-4124 at least 24 hours in advance.
Habrá servicio de interpretación disponible para éstas juntas llamando al (626)744-4124 por lo menos con 24 horas de anticipación.
M
eetings are broadcast live on cable Channel 3 and on the Internet at http://pasadena.granicus.com/mediaplayer.php?camera_id=2&publish_id=9 and https://www.pasadenamedia.org/watch/ (Click on Video Streamlining on the right side of the screen).
I
tems on the agenda may not be called in order listed. Agendas and supporting documents are available on the Internet at
https://www.cityofpasadena.net/commissions/city-council-finance-committee/ M
aterials related to an item on this Agenda submitted to the Finance/Audit Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”
THE SPECIAL JOINT FINANCE COMMITTEE AND/OR CITY COUNCIL MEETING FOR MAY 2, 2022 AT 2:00 P.M. WILL TAKE PLACE SOLELY BY VIDEOCONFERENCE/TELECONFERENCE.
T
O ACCESS THE MEETING:
ht
tp://pasadena.granicus.com/MediaPlayer.php?publish_id=9 AND
W
WW.PASADENAMEDIA.ORG
I
n order to facilitate public participation at meetings held solely by electronic means, the City will accept public comment in the following manner:
1. During the meeting, members of the public may provide live public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment
After submitting a public speaker card, join the virtual meeting at the published start time with a computer, other electronic device, or by telephone. The same name or telephone number on the Speaker Card must be used for the virtual meeting in order to locate and unmute the speaker.
Computer or electronic devices, join the meeting at:
https://us02web.zoom.us/j/161482446
Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446
2. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:
g
[email protected]
C
orrespondence will be forwarded to the legislative body prior to the start of the meeting.
3. If assistance is needed by phone, please call the City Clerk's Office at:
(626) 744-4124.
IF
YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION
PURSUANT TO THE AMERICANS WITH DISABILITIES ACT
BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET F
ORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR
[email protected].
SPECIAL JOINT MEETING
AGENDA
FINANCE COMMITTEE AND/OR CITY COUNCIL
M
AY 2, 2022
Public Meeting: 2:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
PUBLIC MEETING - 2:00 P.M.
ROLL CALL
PUBLIC COMMENT – LIMITED TO ITEMS ON THIS SPECIAL MEETING
AGENDA AND WILL BE HEARD AT THE TIME THE ITEM IS
CONSIDERED
APPROVAL OF MINUTES
NEW BUSINESS
1. CO
NTINUED: CITY MANAGER’S RECOMMENDED FISCAL YEAR 2023-2027
CAPITAL IMPROVEMENT PROGRAM BUDGET
C
APITAL BUDGET PRESENTATIONS:
RO
SE BOWL
PASADENA CENTER
STREET LIGHTNING & ELECTRONIC UNDERGROUNDING
WATER SYSTEM
ELECTRIC SYSTEM
INFORMATION ONLY
ADJOURN
PAGE 1
NEW BUSINESS
I
TEM 1
C
ONTINUED: FY 2023 – 2027 RECOMMENDED
CAPITAL IMPROVEMENT PROGRAM BUDGET
ht
tps://www.cityofpasadena.net/public-
works/engineering-and-construction/capital-
improvement-program/#cip-recommended-budget-
2023-2027
RO
SE BOWL
PAGE 2
Rose Bowl Operating Company
Rose Bowl Improvements
FY 2023 – 2027 Recommended
Capital Improvement Program
Budget Workshop
May 2, 2022
PAGE 3
Rose Bowl Operating Company
FY 2022 Accomplishments
2 • Work completed in FY 2022
> Brookside Golf Course
Golf Shop Upgrades
Fire Upgrades
Tree Trimming
> Rose Bowl Stadium
Parking Lot Repairs
WTMD Replacement
F&B Upgrades
Stadium Wayfinding Upgrades
PAGE 4
Rose Bowl Operating Company
Rose Bowl Improvements
3 • 4 active projects with total estimated cost of $24.66M • $11.79M appropriated through FY 2022
• $12.87M recommended for appropriation in FY 2023
t
o 3 continuing projects
> 1 project located at Brookside Golf Course
> 2 projects located at Rose Bowl Stadium
PAGE 5
Rose Bowl Operating Company
FY 2023 Projects
4 • Brookside Golf Course & Clubhouse Preventative
M
aintenance FY 2020 - 2024 (Priority #1)
> Maintenance and upgrades to the golf course and
clubhouse facility on an annual basis
> $1.38M Total Estimated Cost
> $316K in Golf Course Fund - Recommended
> Following preventative work will continue: tree trimming; golf course equipment buyout; and concrete, utility, IT, and other miscellaneous repairs and services
PAGE 6
Rose Bowl Operating Company
FY 2023 Projects
5 • Rose Bowl Preventative Maintenance FY 2020 - 2024
(Priority #2)
> Maintenance and upgrades to the Rose Bowl facility on an annual basis
> $4.56M Total Estimated Cost
> $1.37M in RBOC Restricted Capital Fund - Recommended
> Following repair and preventative maintenance work will continue: roof, stadium fiber and IT, security camera,
plumbing, concourse slurry and asphalt, and other
miscellaneous repairs and services; and videoboard
maintenance
PAGE 7
Rose Bowl Operating Company
FY 2023 Projects
6 • Rose Bowl Major Improvement Projects FY 2020 -
2024 (Priority #3)
> Upgrades to the Rose Bowl facility, existing systems, and services
> $16.88M Total Estimated Cost
> $11.19M: $1.2M in RBOC Restricted Capital Fund; $9.99M in RBOC Unrestricted Reserve Funds – Recommended
> Following projects will take place: pedestrian flow safety improvements; upgrades to broadcast and audio/visual
control room, back of house Wi-Fi, campus fiber, concession stand, and Pavilion club; and replacement of field sideline bench, stadium seating, speaker system, and Loge Lounge outdoor TV
PAGE 8
Rose Bowl Operating Company
FY 2023 Capital Budget
(Capital Balance Available)
7 PAGE 9
NEW BUSINESS
I
TEM 1
C
ONTINUED: FY 2023 – 2027 RECOMMENDED
CAPITAL IMPROVEMENT PROGRAM BUDGET
P
ASADENA CENTER
PAGE 10
Pasadena Center Operating Company
Pasadena Center Improvements
FY 2023 – 2027 Recommended
Capital Improvement Program
Budget Workshop
May 2, 2022
PAGE 11
Pasadena Center Operating Company
Pasadena Center Improvements
2 • 2 active projects with a total estimated cost of
$12.0M
• $4.65M appropriated to date
• $750K recommended for appropriation in
FY 2023 for one project
• 2 completed projects FY 2022
> Civic Auditorium sound system purchased
> General and emergency repairs as needed
PAGE 12
Pasadena Center Operating Company
Pasadena Center Improvements Funds
3 Pasadena Center
Operating Company -
Facility Restoration Fund
$200,000
Pasadena Center
Operating Company
$550,000
PAGE 13
Pasadena Center Operating Company
FY 23 Projects with Appropriations
4 • Restoration, Upgrades, and Repairs of the Civic
Auditorium, Convention Center, and Ice Rink
> Maintenance, replacement and restoration to areas and equipment
> $200K in PCOC Facility Restoration Fund (CIP fund)
and $550K from Operating Fund
> General and emergency repairs will be completed as
well as waterproofing and painting of the Civic
Auditorium
PAGE 14
NEW BUSINESS
I
TEM 1
C
ONTINUED: FY 2023 – 2027 RECOMMENDED
CAPITAL IMPROVEMENT PROGRAM BUDGET
STREET LIGHTNING & ELECTRONIC UNDERGROUNDING
WATER SYSTEM
ELECTRIC SYSTEM
PAGE 15
Pasadena Water and Power
Water and Power Department
FY 2023 – 2027 Recommended
Capital Improvement Program
Budget Workshop
May 2, 2022
PAGE 16
Pasadena Water and Power
WATER SYSTEM
FY 2023 Recommended CIP Budget
2 PAGE 17
Pasadena Water and Power
Water System Summary
3 • 25 active projects
• FY 2023 workplan $28.9M
• $72.5M appropriated through FY 2022
• $20.
6M recommended for appropriation in
FY 2023 to 17 projects
• No new projects
• 5 cl
osed projects in FY 2022 ($68.6M)
> Includes $67.6M in Distribution Mains
> Ongoing project, new phase CIP 1080
PAGE 18
Pasadena Water and Power
FY 2022 Accomplishments-Highlights
4 • Launched the new Customer Information System
• Adoption of the Water System and Resources Plan
• Completed design for the Arroyo Seco Canyon Project
• Continued design for the Sunset Complex Project
• Drilled Garfield Replacement Well in Villa Parke
• Identified site for “New Water Well”
• Replaced major water mains on Colorado Blvd, Altadena Dr, Fi
llmore St, Glenarm St, Marengo Ave, and Pasadena Ave
• C
ompleted design of Wadsworth Treatment Plant
• Replaced 27 critical isolation valves throughout the distribution s
ystem
PAGE 19
Pasadena Water and Power
Water Fund CIP Priorities
5 • Key initiatives driving capital investment
> Water System and Resources Plan
Reliable infrastructure
Diversity of water supply
» Emphasis on local ground and surface water
Water quality
> Technology modernization
Advanced Metering System
Comprehensive Maintenance Management System
• Funding available from recent bond issuances
• Increasing revenue requirements – rate impacts
PAGE 20
Pasadena Water and Power
Water System Workplan Funding
6 Water System CIP Funding Sources = $28.9 Million
PAGE 21
Pasadena Water and Power
Water Distribution Mains
7 • Total Estimated Cost: $34.0M (page 13.1)
• FY 2023 Appropriation: $4.1M
• Scope: Water transmission and
di
stribution main replacement
> Improve water delivery to current and
future development
> Reduce water losses
> Provide adequate fire protection
> Preserve water quality
Arroyo Parkway Water Main
PAGE 22
Pasadena Water and Power
Sunset Reservoir Improvements
8 • Total Estimated Cost:
$48.4M (page 13.2)
• FY 2023 Appropriation: $0.2M
• Scope: Permitting for the Sunset
Reservoir replacements
> Increases system reliability
> Addresses impact of aging
infrastructure
Sunset Complex Project
PAGE 23
Pasadena Water and Power
Arroyo Seco Canyon Project
9 • Total Estimated Cost: $15.7M (page 13.3)
• FY 2023 Appropriation: $4.2M
• Scope: Reconfigure and expand infiltration basins, road, and parking lot > Improve sustainability
> Groundwater basin recharge
> Habitat restoration
> Yield: 1,000 AFY (maximum)
Arroyo Seco Canyon Project Design
PAGE 24
Pasadena Water and Power
Well Improvements
10 • Total Estimated Cost: $8.2M (page 13.4)
• FY 2023 Appropriation: $1.1M
• Scope: Garfield Well Replacement
> Improve sustainability and reliability of
local water production
> Yield 2,000 AFY
Garfield Well
PAGE 25
Pasadena Water and Power
Water System Booster Improvements
11 • Total Estimated Cost: $8.3M (page 13.6)
• FY 2023 Appropriation: $1.0M
• Scope: Ross Booster Station upgrades
and preliminary design of the Eagle
R
ock Booster Station
> Increase system reliability
> Improve efficiency of water delivery
Ross Booster
PAGE 26
Pasadena Water and Power
Water Treatment Systems
12 • Total Estimated Cost: $6.2M (page 13.8)
• FY 2023 Appropriation: $3.2M
• Scope: Wadsworth Treatment Facility
construction
> Improve sustainability of local water
supply
> Ensure water quality to protect public
health and safety
> Yield 2,000 AFY
Wadsworth Well Treatment System
PAGE 27
Pasadena Water and Power
ELECTRIC SYSTEM
FY 2023 Recommended CIP Budget
13 PAGE 28
Pasadena Water and Power
Electric System Summary
14 • 61 active projects
• FY 2023 workplan $44.5M
• $203.8M appropriated through FY 2022
• $27.
1M recommended for appropriation in
FY 2023 to 42 projects
• 4 new projects ($3.8M)
• 7 closed projects for FY 2022 ($8.1M)
PAGE 29
Pasadena Water and Power
FY 2022 Accomplishments-Highlights
15 • Launched the new Customer Information System
• Approval of new Power Delivery Master Plan
• Completed protection, control and metering upgrades for four subtransmission lines and H
astings Unit 1 substation
• Replaced and installed subtransmission lines
• Completed Phase 1 of the LA Line Load Shedding Project • Replaced distribution assets (poles, switches, etc.)
• Support for customer funded projects
> Provided new or upgraded electric service to 450 customers > Installed 15 new private property vaults
• Completed the Electric Vehicle Service Equipment installations • Installed a new Automatic Transfer Switch for the City Yards facility • Completed the GT-2 refurbishment and the control system retrofit for GT-1 and GT-2 • Upgraded and expanded the Power SCADA system
PAGE 30
Pasadena Water and Power
• Electric service industry changes
> Customers’ changi ng use of electricity – distributed gener
ation and energy storage
> Potential regionalization of elec trical grid
> M
arket conditions
• Key initiatives driving capital investment
> Power Delivery Master Plan
Reliable infrastructure – upgrade Di stribution Systems Electrification
> Power Supply: planning for local energy storage
> Technology modernization
Advanced Metering Infrastructure
Power Fund CIP Priorities
16 PAGE 31
Pasadena Water and Power
Electric System Workplan Funding
17 Customer Funded,
$5.2 M, 12%
Underground Surtax,
$3.8 M, 9%
Power Fund, $5.5 M, 12%
PAYGO, $30.0 M,
67%
Electric System CIP Funding Sources = $44.5 Million
PAGE 32
Pasadena Water and Power
Proposed New CIP Projects - Electric
18 Business Unit # Project Title Project Description
FY 2023
Requested
Appropriations
FY 2023
Anticipated
Expenditures
Power Delivery 1 Chester Substation
Upgrades
Upgrades to transformer,
circuit breaker, protection,
control, and metering
equipment
$200,000 $200,000
Power Delivery 2
Subtransmission Cable
Upgrade (34-4)
Replacement/upgrade of
34-4 circuit between
Glenarm and Chester
substations
$2,500,000 $2,500,000
Power Delivery 3 PWP Training Yard
Remediate and
reconfigure old police
firing range as new PWP
training facility
$350,000 $350,000
Power Supply 4 Energy Storage System
(Phase I and Phase II)
Installation of two 25MW
4-hour battery storage
systems to assist in
meeting Resource
Adequacy requirements
$996,500 $1,420,580
PAGE 33
Pasadena Water and Power
Advanced Metering Infrastructure (AMI)
• Total Estimated Cost: $42.0M(pg. 14.10)
• FY 2023 Appropriation: $0.3M
• Scope: Prepare project needs assessment and schedule for AM I network, systems integration, and meter upgrades/replacement
> Provide data for rate structure changes :
> Time-of- use, conservation programs for electricity and water, leak detection
> Improved analysis of customer usage/trends
> Improve operational eff iciencies
19 PAGE 34
Pasadena Water and Power
Subtransmission Cable Upgrade
• Total Estimated Cost: $2.5M(pg. 14.3)
• FY 2023 Appropriation: $2.5M
• Scope: Replace 34-4 subtransmission
l
ine between Glenarm and Chester
substations
> Increase reliability of the electric system
20 Subtransmission Cable Upgrade
PAGE 35
Pasadena Water and Power
Chester Substation Upgrades
• Total Estimated Cost:
$5.
6M (pg. 14.60)
• FY 2023 Appropriation:
$0.2M
• S
cope: Complete design
and
specifications for 35kV
switchgear
> Increase reliability of the
e
lectric system
21 Chester Substation Upgrades
PAGE 36
Pasadena Water and Power
ELECTRIC UNDERGROUNDING
FY 2023 Recommended CIP Budget
22 PAGE 37
Pasadena Water and Power
Electric Undergrounding Summary
23 • Five active projects
> Three projects with new recommended appropriations of $0.1M > $0.4M workplan
• $6.1M appropriated through FY 2022
• 2 new projects
> Proposed CIPs Florecita Drive and Canyon Close
• 1 closed project for FY 2022
> Utility Undergrounding for Wildfire Prevention (3216) PAGE 38
Pasadena Water and Power
Proposed New CIP Projects –
Electric Undergrounding Projects
24 Project # Project Name
FY 2023
Requested
Appropriations
FY 2023
Anticipated
Expenditures
FY 2023
Workplan
New Florecita Drive-Utility
Undergrounding $16,000 $16,000 Establish
undergrounding
in extreme fire
hazard zonesNew Canyon Close-Utility
Undergrounding $16,000 $16,000
• Two areas identified within Pasadena that fall within the state’s CPUC fire threat map
• Tier 3 “Extreme Fire Risk” - highest risk category
PAGE 39
Pasadena Water and Power
Florecita Drive (Northwest Pasadena)
25 PAGE 40
Pasadena Water and Power
Canyon Close (Northeast Pasadena)
26 PAGE 41