AGENDA
LEGISLATIVE POLICY COMMITTEE
SPECIAL MEETING NOTICE
MAY 3, 2022
PUBLIC MEETING 2:00 P.M.
MEMBERS
Victor M. Gordo, Mayor
Gene Masuda, District 4
Steve Madison, District 6
STAFF
Phillip Leclair, Acting Assistant City Manager
Javan Rad, Chief Assistant City Attorney
Garrett Stevenson, Recording Secretary
MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk's Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
Language translation services are available for this meeting by calling (626) 744-4124 at least 24 hours in advance.
Habra servicio de interpretaci6n disponible para estas juntas llamando al (626) 7 44-4124 por lo me nos con 24 horas de anticipaci6n.
Items on the agenda may not be called in order listed.
Agendas and supporting documents are available on the Internet at http://www. cityofpa sade n a. ne ti com missions/city-council-legislative-policy-committee/ Materials related to an item on this Agenda submitted to the Legislative Policy Committee after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 100 N.
Garfield'Avenue, Room S-228, Pasadena, during normal business hours.
THE SPECIAL LEGISLATIVE POLICY COMMITTEE MEETING FOR MAY 3, 2022 AT 2:00 P.M. WILL TAKE PLACE SOLELY BY
VIDEOCONFERENCE/TELECONFERENCE.
City Council Meeting Policy:
www.cityofpasadena.net/city-clerk/wp-content/uploads/sites/21/City-Council Meeting-Policy.pdf
TO ACCESS THE MEETING:
http://pasadena.granicus.com/MediaPlayer.php?publish id=9 AND
WWW.PASADENAMEDIA.ORG
In order to facilitate public participation at meetings held solely by electronic means, the City will accept public comment in the following manner:
1. During the meeting, members of the public may provide live public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment
After submitting a public speaker card, join the virtual meeting at the published start time with a computer, other electronic device, or by telephone. The same name or telephone number on the Speaker Card must be used for the virtual meeting in order to locate and unmute the speaker.
Computer or electronic devices, join the meeting at:
https://us02web.zoom.us/j/161482446
Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446
2. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:
[email protected]
Correspondence will be forwarded to the legislative body prior to the start of the meeting.
3. If assistance is needed by phone, please call the City Clerk's Office at:
(626) 744-4124.
IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION
PURSUANT TO THE AMERICANS WITH DISABILITIES ACT
BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET
FORTH ABOVE, CONTACT THE CITY CLERK'S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR
[email protected].
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CITY OF PASADENA
SPECIAL MEETING AGENDA
LEGISLATIVE POLICY COMMITTEE
MAY 3, 2022
PUBLIC MEETING 2:00 P.M.
Note to the Public: City Hall is closed to the public until further notice.
NOTICE IS HEREBY GIVEN that the special meeting of the Legislative Policy Committee will be held by video conference on Tuesday, May 3, 2022 at 2:00p.m., to discuss matters on the attached agenda.
STEVE MADISON, Chair
Legislative Policy Committee
I HEREBY CERTIFY that this agenda in its entirety, was posted on the Internet at https://'www.cityofpasadena.net/commissions/citv-council-legislative-policv-committee/ and on the Council Chamber Bulletin Board, Room S249, and the Bulletin Board in the rotunda area; City Hall, 100 North Garfield Avenue, this 28th day of April 2022 by 5:30p.m. and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution herein below. -^»v-
RUBEN MARTINEZ
City Manager's Office
DISTMBUTION:
Victor M. Gordo, Mayor
Gene Masuda, Councilmember
Steve Madison, Councilmember
Steve Mermell, City Manager
Julie A. Gutierrez, Assistant City Manager
Mark Jomsky, City Clerk
Michele Bagneris, City Attorney
Jana Stewart, Management Analyst III to Mayor/Council
Chris Giglio, Legislative Advocate
David Jones, Legislative Advocate
Garrett Stevenson, Recording Secretary
City Hall Information Kiosk
Pasadena Hastings Library
Alex Padilla, U.S. Senator
Dianne Feinstein, U.S. Senator
Adam Schiff, U.S. Congressman
Judy Chu, U.S. Congresswoman
Anthony Portantino, State Senator
Chris Holden, State Assembly Member
Kathryn Barger, Board of Supervisors
La Opinion
Los Angeles Times
Pasadena Independent
Pasadena Journal
Pasadena NOW
Pasadena Star-News
Pasadena Weekly
SPECIAL MEETING
AGENDA
LEGISLATIVE POLICY COMMITTEE
May 3, 2022
Public Meeting: 2:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
PUBLIC MEETING - 2:00 P.1
F?OLL CALL
PUBLIC COMMENT - LIMITED TO ITEMS ON THIS SPECIAL MEETING I
AGENDA AND WILL BE HEARD AT THE TIME THE ITEM IS S
CONSIDERED §
IAPPROVAL OF MINUT^
|JEW BUSINESS«s
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1. BUDGET WORKSHOP - FY 2023 RECOMMENDED OPERATING BUDGET
LIBRARIES AND INFORMATION SERVICES DEPARTMENT
CITf CLERK'S OFFICE
CITY COUNCIL
JIFORMATIQNONLY
IADJOURN!
Next Scheduled Meeting: May 24, 2022 at 2:00pm
Budget Presentations:
Planning and Community Development Department
City Attorney's Office
NEW BUSINESS
1. BUDGET WORKSHOP - FY 2023 RECOMMENDED
OPERATING BUDGET
LIBRARIES AND INFORMATION SERVICES
DEPARTMENT
CITY CLERK'S OFFICE
CITY COUNCIL
LIBRARIES AND INFORMATION SERVICES DEPARTMENT
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Department of Libraries and'
Information Services
FY 2023 Recommended
Operating Budget
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MFY 2022 Accomplishments
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•With guidance from the Health Department, opened
all branches for in-person service
Relocated administrative staff to Park Center as a
result of Central Library closure
Identified Jefferson Elementary and Rose Palace as
relocation sites for staff, services and property
Eliminated overdue fines on all adult materials
Made Chromebooks and hot spots available for free
checkout at every library branch
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®1Appropriations by Category
Department of Libraries and Information Services
Category
Personnel
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022FY 2023
Adopted Recommended Change
8,435,612 | 8,567,936 | 8,402,3659,633,0209,666,3860.3% ServicesSi Supplies1,977,986 | 2,241,819 | 1,704,3912,805,9462,810,9930.2% Internal SrvcChrg2,733,956 | 2,810,528 | 3,004,5853,007,4233,293,7129.5% Grand Total13,147,55313,620,28313,111,34115,446,38915,771,0912.1% FTE[99.9899.98 |
3PASADENA
tyAppropriations by Division
Department of Libraries and Information Services
Division
Library Administration
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022FY 2023
885,604 | 1,010,121 | 1,003,322
Adopted Recommended Change
1,323,0151,282,753-3.0%
Library Projects & Grants I 1,190,312 | 1,450,126 | 1,686,6332,261,1632,141,083-5.3% Public Services5,447,580 | 5,453,265 | 5,788,1546,961,0327,008,5640.7% Support Services5,624,059 | 5,706,770 | 4,633,2324,901,1805,338,6928.9% Grand Total | 13,147,553 | 13,620,283 | 13,111,341 || 15,446,389 | 15,771,0912.1% 4PAVADENA
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r^Significant Changes from FY 2022 Budget
Department of Libraries and Information ServicesIBIi
Internally transferring $155K from Library Books
budget line item to pay for Park Center lease
Internal Service charges up by 9.5% (Citywide), a
reset of IS after flat rates for past two years
5PAVADENA
FY 2023 Priorities
'Department of Libraries and Information Services
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Address impacts of the Central Library closure
> Relocating City property, services and staff
> Planning for retrofit design and construction costs
> Developing program and space plans department-wide
Prepare for Library Services Continuation
Measure
> Work with consultant on custom-designed survey and
focus groups
6PAVADENA
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MSchedule for Upcoming Agenda Items
i^SDepartment of Libraries and Information Services 1^^^^^^^^^ 3 Upcoming agenda items for Library
> We will seek Council approval for an upcoming contract for the retrofit design for Central Library; we will plan accordingly to be added as an agenda item (likely in June)
> We will seek Council approval for an upcoming contract for the Library Services Continuation Measure; we will plan accordingly to be added as an agenda item (likely in July)
> We will seek Council approval for an upcoming contract for shelving at Jefferson Elementary and Rose Palace; we will plan accordingly to be added as an agenda item once a vendor is selected
7PA7-ADENA
CITY CLERK'S OFFICE
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Office of the City Clerk
FY 2023 Recommended
Operating Budget
.May 3, 2022
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FY 2022 Accomplishments
City Clerk-ill:-^9t
Managed the 2022 City Council candidate nomination process Continued virtual meeting processes and procedures during Covid-19 Pandemic:
> Worked with the Department of Information and Technology (DolT) to implement technological changes to accommodate virtual meetings > Worked closely with DolT, City Manager, City Attorney, and Mayor to ensure public participation and Council meeting efficiencies Organized the interview process for the Community Police Oversight Commission candidates nominated by community-based organizations Working with the City Attorney's Office, provided information and primary support to the City's Redistricting Task Force, successfully guiding the process to completion by statutory deadline
Continued to provide mail services support and records management assistance while following Covid-19 protocols as part of limited in-person and remote working environments
PAVADENA
Appropriations by Category
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Category
Personnel
FY 2019
Actuals
FY 2020
Actuals
1,634,175 | 1,786,636 | 1,815,264
FY 2021
Actuals
FY 2022FY 2023
Adopted Recommended Change
1,779,2021,793,2250.8%
Services & Supplies486,046750,526569,754889,518892,5790.3% Internal SrvcChrg557,587589,633568,806590,586646,6939.5% Grand Total2,677,8083,126,7962,953,8233,259,3053,332,4972.2% FTEL13.0013.00 |
3PAVADENA
Appropriations by Division
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Category
FY 2019
Actuals
FY 2020
Actuals
lOfficial Records-Admin. | 1,331,475 | 1,446,602 | 1,526,014 FY 2021
Actuals
FY 2022FY 2023
Adopted Recommended Change
1,443,3581,493,322 | 3.5%
Elections221,928530,163316,897552,145552,1870.0%
Records Management566,990530,723544,153565,963580,3142.5% Mail Services Division557,415619,308566,760697,839706,6741.3% Grand Total2,677,808 | 3,126,796 | 2,953,8233,259,3053,332,4972.2% 4PAVADENA
If^ll\'<^Significant Changes from FY 2022 Budget
City Clerk
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FY 2023 Recommended Budget of $3,332,497
increased $73,191 (2.2 percent)
> Attributed to increases in Internal Service charges from DolT and BSFMD following two years of flat rates
5PAVADENA
FY 2023 Priorities
City Clerk
Complete the 2022 Primary and General Election cycle:
> June 7, 2022 Primary Election (City Council Districts 3, 5,and 7) > November 8, 2022 General Election (PUSD Districts 1, 3, 5, and 7) Monitor and process the active Charter Amendment Initiative Measure on Rent Control; Initiative Ballot Measure on
Cannabis Social Equity; and City's Library Tax Measure
Continue to provide support and coordination for the City's public meeting processes:
^ Facilitating change from virtual to in-person meetings when so directed by the City Council
> Work with DolT to address Council Chamber technology issues -^^-^
6PAVADENA
CITY COUNCIL
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City Council
FY 2023 Recommended
Operating Budget /
.^JVIay 3, 2022
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Changes from FY 2022 Budget
> Increase of $84,227 (2.8%)
> Personnel costs tied to insurance and workers
compensation rates
> Services and Supplies - Increase to postage and
included one-time technology/equipment allowance
for the 3 districts with elections
> Internal Services - Standard increases based on
standard support and software licensing
2PAVADENA
1:'®3Appropriations by Category
City Council git9t%Salr;::';l"^ia
Category
Personnel
FY 2019
Artuals
FY 2020
Artuals
1,532,127 | 1,561,113 | 1,620,256
FY 2021
Artuals
FY 2022FY 2023
Adopted Recommended Change
1,717,3301,772,3213.2%
Services & Supplies600,324 | 525,740513,595891,997911,1242.1% Internal SrvcChrg412,206 | 429,025423,869442,484452,5932.3% Grand Total2,544,6572,515,8782,557,7203,051,8113,136,0382.8% FTEL18.0018.00 |
3PASADENA