Agenda Report
TO:
FROM:
Honorable Mayor and City Council
Department of Public Works
May 9, 2022
SUBJECT: CONTRACT AWARD TO HAMEL CONTRACTING, INC. FOR
ROBINSON PARK POOL AND POOL BUILDING FOR AN AMOUNT
NOT-TO-EXCEED $4,690,238
RECOMMENDATION:
It is recommended that the City Council:
1. Find the contract proposed herein to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Section 15301, Class 1 - Existing Facilities , and Section 15302, Class 2 - Replacement or Reconstruction, and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
2. i) Accept the bid dated April 7, 2022, submitted by Hamel Contracting, Inc., in response to the plans and specifications for the Robinson Park Pool and Pool Building project, ii) reject all other bids received on February 17, 2022 and April 7 2022 and iii) authorize the City Manager to enter into a contract for an amount not to-exceed $4,690,238, which includes the base contract amount of $4,150,653 and a contingency of $539,585 to provide for any necessary change orders.
BACKGROUND:
The Robinson Park Pool and Pool Building Renovation project includes the demolition and replacement of the existing pool , pool deck and perimeter fencing; renovation of the existing pool building; site improvements including re-paving the parking lot and installation of site security lighting and cameras; and the construction of new pool equipment and storage building. The larger zero-entry pool is designed to accommodate a wide range of community activities including, but not limited to: water fitness classes ; lap swimming; all levels of swimming lessons; lifeguard training ; and community swimming.
On May 1, 2019 , staff began an extensive public outreach effort to engage the community and receive input on programming and amenities for the new Robinson Park Pool and Pool Building facility. The community outreach effort included hosting six on- MEETING OF 05/09/2022 AGENDA ITEM NO. -~3~ - -
Contract Award for Robinson Park Pool and Pool Building May 9, 2022
site events between May and July 2019. On September 3, 2019, the City entered into an agreement with Dahlin Group, Inc. who developed the conceptual design and completed the plans and specifications for the project. On December 10, 2019, staff presented the conceptual design to the Northwest Commission for their feedback. On August 10, 2021, the Recreation and Parks Commission unanimously voted in support of the presented design concept (see Attachment A).
In accordance with Section 4.08.070 of the Pasadena Municipal Code, bids were requested and received. The Notice Inviting Bids for Robinson Park Pool and Pool Building project was initially advertised in the local paper on January 20, 2022, and posted on PlanetBids on January 25, 2022. A total of eight bids were received by the bid opening date. During the bid proposal review process, it was determined provisions required for federal funding were improperly omitted from the bid package. Therefore, staff is recommending that these bids be rejected. The process of rejecting the first bids, re-advertising the project, and City Council award to the lowest responsive, responsible bidder, is contained within one City Council agenda report.
On March 17, 2022, a revised Notice Inviting Bids for the Robinson Park Pool and Pool Building project including the necessary federal provisions was published in the local paper and posted on PlanetBids. The posting generated notices to all vendors who have previously registered with the City for this particular commodity class. A total of 40 vendors downloaded the specifications, of which two were local. A total of three bids were received by the bid opening date, none from local vendors.
Following advertising , bids were electronically received on April 7, 2022 and are as follows:
Bidder
1. Hamel Contracting, Inc., Murrieta
2. AWi Builders, Inc., Burbank
3. The Nazerian Group, Encino
Architect's Estimate
The lowest bid received is within one percent of the Architect's Estimate.
Amount($)
$4,150,653
$4,299,911
$4,744,123
$4,200,000
It is recommended that Hamel Contracting, Inc. be awarded the contract for this project as they are the lowest responsive and responsible bidder. The proposed contract with Hamel Contracting, Inc. fully complies with the Competitive Bidding and Living Wage Ordinances. In addition, the proposed contract fully complies with the Prevailing Wage Law (Senate Bill 7) per Resolution 9406 adopted by the City Council on December 14, 2014.
The contractor has indicated the award of this contract will result in new hires to the present work force. This contract is consistent with the City's goal to promote local business participation and its local hiring program. In accordance with Chapter 4.08 of the Pasadena Municipal Code , the contractor is encouraged to recruit Pasadena Contract Award for Robinson Park Pool and Pool Building May 9, 2022
residents initially and to give them preference, if all other factors are equal, for any new positions generated from this contract. Additionally, the contractor shall partner with the City to identify and promote local hiring opportunities, conduct public outreach via local print publications and host on-site events to engage local job seekers.
Hamel Contracting, Inc. has not previously performed work for the City. Staff has confirmed the contractor's license, their Department of Industrial Relations status is in good standing, and they received favorable reference checks from other agencies.
The contract will be set up as follows:
Base Bid
Contingency Allowance
Contract Not-to-Exceed Amount
$ 4,150,653
$ 539,585
$ 4,690,238
A contingency of 13 percent is allocated to this contract given possible unforeseen conditions that may be encountered. It is anticipated construction will begin by July 2022 and be completed in May 2023.
COUNCIL POLICY CONSIDERATION:
This contract is consistent with the City Council's goal to improve, maintain, and enhance public facilities and infrastructure as well as to provide a range of activities to promote health and fitness among Pasadena residents.
ENVIRONMENTAL ANALYSIS:
This contract has been determined to be categorically exempt from environmental review pursuant to the guidelines of the CEQA Public Resources Code §21080(b)(9); Administrative Code, Title 14, Chapter 3, § 15301, Class 1, Existing Facilities and §15302, Class 2, Replacement or Reconstruction. Class 1 exempts from environmental review small additions, expansions, or alterations to existing structures where there is negligible or no expansion of use. The proposed improvements constitute minor alterations to Robinson Park Pool and Pool Building to support the existing operations.
Class 2 exempts from environmental review the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. The proposed improvements constitute as the replacement of an existing pool facility. There are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances.
Contract Award for Robinson Park Pool and Pool Building May 9, 2022
FISCAL IMPACT:
The total cost of this contract including contingency is $4,690,238 and the total cost of this action will be $5,027,238. Funding for this action will be addressed by the utilization of existing budgeted appropriations in the Robinson Park - Pool and Pool Building Renovations (78085) Capital Improvement Program project. It is anticipated that all costs will be expended in FY 2023.
The following table represents a project summary.
Base Bid
Contingency
Contract Administration/Inspection
$
$
$
4,150,653
539,585
337,000
Total Fiscal Impact
Prepared by:
~L-
i<'ris Markarian, P.E.
City Engineer
Approved by: /
~~~
Interim City Manager
$ 5,027,238
Respectfully submitted,
T~e:I_,
Director of Public Works
Attachment A - Robinson Park Pool and Pool Building Renderings